HomeMy WebLinkAbout2015.06.22 Council Workshop PacketPage
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Workshop Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
June 22, 2015
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Police Patrol Scheduling Presentation
Presented by Captain Jeff Harpster, Pasco Police Department
(b) WCIA Insurance Summary Update
Presented by Stan Strebel, Deputy City Manager
(c) Argent Road & Oregon Avenue Projects Update
(d) Exemptions to Required Utility Connections
(e) Agreement with Franklin County Fire District No. 3 regarding Asset
Transfers and Exchange of Services
5. MISCELLANEOUS COUNCIL DISCUSSION:
6. EXECUTIVE SESSION:
7. ADJOURNMENT.
REMINDERS:
4:00pm, Monday, June 22, Ben -Franklin Transit Office - Hanford Area Economic
Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY, Rep.;
SAUL MARTINEZ, Alt.)
7:30am, Wednesday, June 24, 7130 W. Grandridge Blvd - Visit Tri -Cities Board
Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
Page 1 of 21
Workshop Meeting
June 22, 2015
4:OOpm, Thursday, June 25, 7130 W. Grandridge Blvd - TRIDEC Board Meeting.
(COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
12:OOpm, Wednesday, July 1, 2601 N. Capitol Ave - Franklin County Mosquito Control
District Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY,
Alt.)
4:30pm, Wednesday, July 1 - 318 Pearl Street - Varney Court Apartments Open House
Celebration. (COUNCILMEMBER SAUL MARTINEZ)
5:OOpm, Thursday, July 2, Amtrak Station, 535 N. 1st Avenue - BNSF Railway
Heritage Community Award Reception Event. (MAYOR MATT WATKINS,
COUNCILMEMBERS REBECCA FRANCIK, MIKE GARRISON, BOB
HOFFMANN, TOM LARSEN, SAUL MARTINEZ and AL YENNEY)
10:00am, Saturday, July 4 - Pasco's Grand Old 4th of July Parade. (check in at
registration table near 4th & Marie at 9:OOam) (MAYOR MATT WATKINS,
COUNCILMEMBERS REBECCA FRANCIK, BOB HOFFMANN, TOM LARSEN,
SAUL MARTINEZ and AL YENNEY)
9:OOpm, Saturday, July 4, Dust Devils Stadium - Pasco 4th of July Fireworks
Celebration Welcome Address. (MAYOR MATT WATKINS)
City Hall will be closed on Friday, July 3 in honor of the 4th of July Holiday.
The next Council meeting will be held Monday, July 6, 2015.
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.2ov/psctvlive.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
Page 2 of 21
AGENDA REPORT
FOR: City Council
June 19, 2015
TO: Dave Zabell, City Manager Workshop Meeting: 6/22/15
FROM: Ahmad Qayoumi, Director
Public Works
SUBJECT: Argent Road & Oregon Avenue Projects Update
I. REFERENCE(S):
Argent Road
Vicinity Map
Map of Intersection of Argent & Road 36
Oregon Avenue
Vicinity Map
Phase Maps
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
To Update Council on Project Status
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
Argent Road
Argent Road is a principal arterial that provides vital east and west connection from
4th Avenue to Road 100. One section of the corridor (20th Avenue to Road 44)
runs along Port of Pasco and Columbia Basin College property.
In early 2012, the Port of Pasco and Columbia Basin College entered into
discussions regarding the future of Argent Road and the needs of the Port of Pasco,
Pasco Airport, the Fire Department, Columbia Basin College and the City as the
area grows and additional demand is placed onto the corridor.
City staff allocated federal funds in the amount of $200,000 for the design of the
project and Mackay & Sposito is the Consultant Engineer.
Page 3 of 21
Oregon Avenue
The City is planning to widen the existing four -lane roadway to provide a five -lane
section that offers a center two-way left -turn lane to accommodate turning
movements. The City anticipates that vacant properties along the corridor will be
developed to hos additional industrial businesses in the foreseeable future and seeks
to design the corridor improvements in a manner that safely and efficiently
facilitates truck and employee movements. The purpose of this effort is to develop
a 20 -year plan for corridor study area. This plan will serve as a basis for identifying
existing and future turn lane needs (length of storage, etc.), anticipated future traffic
signal locations, and access management standards for the corridor.
On November 19, 2012, Council awarded a professional services agreement to
CH2M Hill in the amount of $350,000 to complete design of the Oregon Avenue
Corridor in accordance to agreed scope and fees.
The City has allocated $427,000 in STP (federal) funds that will be used for design
and project management.
90% of the design on Phase 1 (I-182 to 'A' Street) is complete.
V. DISCUSSION:
Page 4 of 21
ARGENT ROAD WIDENING
VICINITY MAP
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ARGENT RD & RD 36 INTERSECTION
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Page 7 of 21
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AGENDA REPORT
FOR: City Council
June 16, 2015
TO: Dave Zabell, City Manager Workshop Meeting: 6/22/15
FROM: Rick White, Director
Community & Economic Development
SUBJECT: Exemptions To Required Utility Connections
I. REFERENCE(S):
Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
Chapter 16.06.040 of the Pasco Municipal Code allows waivers to the requirement for
connection to City utilities to be approved by City Council subject to Findings,
Approval Criteria and Conditions.
The recent annexation of Area #2 and the RD 80 Area have incorporated
approximately 1,200 acres of property — much of it developed but still containing areas
that have existing lots or are attractive to new single family development on relatively
large lots.
In the Riverview Area in particular, sparse sewer mainline infrastructure is available.
There is an existing development pattern of large lots with on-site septic systems and
significant portions of the area require the construction of lift stations to provide
municipal sewer service.
In cases where the above deficiencies exist in the Riverview Area, staff proposes that
an administrative waiver to the requirement for sewer connection resulting from a
development permit application, be available.
Page 10 of 21
V. DISCUSSION:
Council has considered a number of waivers to sewer service connection since the
annexation of Area #2. The waivers result from distances to sewer lines in excess of
200 feet and/or the lack of lift stations to provide flow to a sewer mainline. The
attached ordinance for Council consideration revises Title 16 of the PMC to add an
administrative waiver in the Riverview Area provided the property can be developed
with a legal on-site septic system.
The proposed administrative waiver recognizes that the necessary assurances for
protecting the public health can be conditioned through the waiver.
If Council concurs with the proposed ordinance, staff will place the issue on the
Regular Meeting Agenda for consideration.
Page 11 of 21
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, amending Section
16.06.040 "Waiver — Authorized" providing for administrative approval of waiver
within certain areas of the City.
WHEREAS, Chapter 16.06 of the Pasco Municipal Code provides that connections to
the City municipal sewer system may be waived by the City Council; and
WHEREAS, in certain circumstances, development of property, due to connections to
the City sewer system being physically or economically infeasible and where a lawful and
recognized system of on-site septic systems exist consistent with the pre-existing development
pattern of housing on larger lots; and
WHEREAS, it is recognized that a certain area exists within the City, south of the FCID
canal and west of Road 40 that frequent requests for sewer waivers has been received, and City
sewer services are not readily available being in excess of 200 feet from an existing sewer line or
lack of a functioning lift station; and
WHEREAS, to address these applications for sewer waivers to be processed
administratively, NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
Section 1. That Section 16.06.040 of the Pasco Municipal Code entitled "Waiver -
Authorized" shall be and hereby is amended and shall read as follows:
16.06.040 WAIVER - AUTHORIZED. The prerequisite requirements for a
development permit stated in Section 16.06.010 may be waived by_
(11,) Approval of the City Council by majority vote at any regular meeting or
administrative approval as contained in Subsection (2) below upon such forms as they shall deem
necessary to enable them to make specific findings of fact as to why a waiver should be granted.
All such waivers must be applied for in writing on a form or forms to be supplied by the City of
Pasco and all denials of such waiver shall also be in writing and state specific findings upon
which the denial is based. The grant of a waiver may be reasonably conditioned and any such
conditions shall be in writing, signed by the owner of the land, recorded and run with the land.
Such conditions may include but shall not be limited to the following:
(a) A specific period of exception;
(b) Required participation in future public sewer and/or water service
extension by L.I.D. or other means;
(c) The signing by the owner of the property of a hold harmless and/or
indemnity agreement in favor of the City of Pasco; or
Page 12 of 21
(2) Administrative approval of the City Manager or designee for waiver of sewer
utility connections for the Riverview Area describes as those portions of the City of Pasco south
of the FCID Canal and west of Road 40 provided the property for which the waiver is requested
meets the following conditions:
(a) Must be of adequate size, soil type, slope and other conditions to meet the
Benton Franklin Health District requirements for on-site septic systems and replacement
drain fields and must receive final approval from the District for the on-site system;
(b) Must be greater than 200 feet from an existing municipal sewer service line or
must be dependent on the provision of future sewer infrastructure to receive sewer
service — such as additional line or treatment facility capacity, lift stations or similar
components;
(c) Subject to those conditions contained in subsection (1) (a) through (c)
above; and
(d) The decision on therantin or r dening of a sewer utility connection may
be appealed to City Council within ten calendar days from the date of the decision. The
appeal must be in writing (Ord. 4069, 2012; Ord. 2303 Sec. 3, 1981.)
Section 2. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, at its regular meeting of ,
2015.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
Page 13 of 21
AGENDA REPORT
FOR: City Council
June 15, 2015
TO: Dave Zabell, City Manager Workshop Meeting: 6/22/15
FROM: Bob Gear, Fire Chief
Fire Department
SUBJECT: Agreement with Franklin County Fire District No. 3 Regarding Asset Transfers
and Exchange of Services
I. REFERENCE(S):
Proposed Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
Fiscal to be determined. The goal is that the City and Fire District will exchange
services and transfer some assets to equal advantage in order to better serve their
respective jurisdictions as a result of the annexation of the Road 80 area.
IV. HISTORY AND FACTS BRIEF:
In anticipation of the July 1 annexation of the Road 80 area, the City and Fire District
entered into discussions, and later negotiations, to consider the impacts of the
contemplated annexation on each jurisdiction and to consider ways to work
cooperatively in the transition of services and beyond. The annexation of the Road 80
area presents unique challenges and opportunities for the District as well as the City.
The proposed agreement, which is being considered formally by the Fire District on
June 23, provides for a transfer of assets in accordance with State law and an exchange
of services between the City and District as follows:
District to provide:
1. Transfer ownership of Road 48 Fire Station to City.
2. Transfer ownership of a water tender (specifications TBD) to City.
3. Automatic aid services at no cost to City for:
Water tender response
Breathing air support
Page 14 of 21
Wildland fire support
Other services as agreed by mutual consent.
City to provide:
1. Automatic Advanced Emergency Medical Services (AEMS) at no cost to District.
2. One time payment of an amount calculated as the difference between the cost of
water tender (TBD) and prior AEMS services provided by City to District.
V. DISCUSSION:
Staff believes the agreement, which represents the settlement of prior issues between
the City and the Fire District, while establishing mutually beneficial automatic aid for
needed services, represents a win-win for both jurisdictions and recommends approval.
Page 15 of 21
Interlocal Agreement between
Franklin County Fire District No. 3 and the City of Pasco,
concerning the exchange of services and the transfer of assets due to the
Annexation of the Road 80 Area to the City.
This Agreement is made and entered into this day of , 2015, by the Franklin
County Fire District No. 3 ("District") and the City of Pasco ("City), collectively referenced to as the
"Parties"; pursuant to Chapter 39.34 RCW, the Interlocal Cooperation Act.
WHEREAS, certain territories of the District are located within the Urban Growth Area of the
City and some of said territories are bounded on all sides by the City; and
WHEREAS, District provides fire protection and basic emergency medical services (BEMS) to
properties within the District and City provides fire protection and advanced emergency medical
services (AEMS) to properties within the City; and
WHEREAS, the District and City have determined that the transfer of assets and exchange of
services is a reasonable way to efficiently and fairly provide for the transfer of jurisdiction from the
District to the City while maintaining service levels and conserving taxpayer resources in anticipation
of the annexation of the Road 80 Area by the City; and
WHEREAS, the Parties desire to formalize their understanding and agreements in conjunction
with the annexation process;
NOW, THEREFORE, in consideration of the terms and conditions contained herein, the
District and City agree as follows:
Section 1. Purpose: The purpose of this agreement is to provide for the exchange of services
between the District and the City and for the transfer of certain assets, pursuant to law, due to the
annexation of the Road 80 Area (as shown on the attached Exhibit "A") by the City.
Section 2. Effective Date and Term: This Agreement shall become effective on
_ , 2015 and shall continue in force until terminated by mutual agreement or until
either of the Parties gives advance written notice of termination of not less than one year. Such notice
of termination may not be given within the first five years of this agreement, except for cause. The
Parties agree to review the terms, conditions and services covered by this agreement at least once every
five years beginning with the effective date.
Section 3. District Agrees to:
A. Transfer the fee title ownership of its Fire Station on Road 48 (Exhibit "B") to City,
within 60 days of the effective date of this Agreement. Transfer shall be in
consideration and full satisfaction of District's obligation to transfer a pro -rata share of
its assets to City, per RCW 35A.14.400, pursuant to City's annexation of the Road 80
Area.
B. Transfer of ownership of a water tender, the final specifications as will be agreed upon
by the Fire Chiefs of the Parties, to the City in consideration of previous AEMS services
provided by City to District.
Page 16 of 21
C. Become a signatory agency to the current local Automatic Aid Agreement and provide,
when available, automatic aid services to the city at no cost for:
1. Water tender response;
2. Breathing air support;
3. Wild land fire support; and
4. Such other like services as agreed to by the Fire Chiefs of the Parties.
Section 4. City Agrees to:
A. Provide automatic aid services at no cost to District for:
1. Advanced emergency medical rendezvous services.
B. Make payment to the District, within 30 days of date of the transfer of the water tender,
per Section 3B, in an amount which represents the difference between the cost of
AEMS services provided by City to District (up to the date of the transfer) and the cost
of providing the water tender per the specifications as agreed to, per Section 3B The
payment shall be in such amount as agreed to by the Parties.
Section 5. Cost Schedule: The Parties agree to the cost schedule for equipment and services,
provided and attached hereto as "Attachment A".
Section b. Annexation Contingency: This Agreement anticipates the effective date of the
Road 80 Area Annexation to be July 1, 2015. In the event that the annexation, for any cause
whatsoever, is deemed to be invalid, this Agreement shall immediately be terminated and of no force
and effect.
Section 7. Indemnification:
A. The District shall indemnify and hold the City and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and all
claims, demands. suits, at law or equity, actions, penalties, losses, damages, or costs, of
whatsoever kind or nature, brought against the City arising out of, in connection with,
or incident to the execution of this Agreement and/or the District's performance or
failure to perform any aspect of this Agreement; provided, however, that if such claims
are caused by or result from the concurrent negligence of the City, its agents,
employees, and/or officers, this indemnity provision shall be valid and enforceable only
to the extent of the negligence of the District; and, provided further, that nothing herein
shall require the District to hold harmless or defend the City, its agents, employees
and/or officers from any claims arising from the sole negligence of the City, its agents,
employees. and/or officers. No liability shall attach to the City by reason of entering
into this Agreement except as expressly provided herein.
B. The City shall indemnify and hold the District and its agents, employees, and/or
officers, harmless from and shall process and defend at its own expense any and all
claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of
whatsoever kind or nature, brought against the District arising out of, in connection
with, or incident to the execution of this Agreement and/or the City's performance or
failure to perform any aspect of this Agreement; provided, however, that if such claims
are caused by or result from the concurrent negligence of the District, its agents,
Interlocal .Agreement — Franklin County Fire District No. 3 and City of Pasco
Page 2
Page 17 of 21
employees, and/or officers, this indemnity provision shall be valid and enforceable only
to the extent of the negligence of the City; and provided further, that nothing herein
shall require the City to hold harmless or defend the District, its agents, employees
and/or officers from any claims arising from the sole negligence of the District, its
agents, employees, and/or officers. No liability shall attach to the District by reason of
entering into this Agreement except as expressly provided herein.
Section 8. Waiver of Subrogation: The District and the City hereby mutually release each
other from liability and waive all right of recovery against each other for any loss caused by fire or
other perils which can be insured against under fire insurance contract including any extended
coverage endorsements thereto which are customarily available from time to time in the State of
Washington, provided, that this paragraph shall be inapplicable to the extent that it would have the
effect of invalidating any insurance coverage of the District or the City.
Section 9. Compliance with Regulations and Laws: The Parties shall comply with all
applicable rules and regulations pertaining to thein in connection with the matters covered herein.
Section 10. Assignment: The Parties shall not assign this Agreement or any interest,
obligation or duty therein without the express written consent of the other Party.
Section 11. Attorney's Fees: If either Party shall be required to bring any action to enforce
any provision of this Agreement, or shall be required to defend any action brought by the other Party
with respect to this Agreement, and in the further event that one Party shall substantially prevail in
such action, the losing Party shall, in addition to all other payments required therein, pay all of the
prevailing Party's reasonable costs in connection with such action, including such sums as the court or
courts may adjudge reasonable as attorney's fees in the trial court and in any appellate courts.
Section 12. Miscellaneous Provisions:
A. All of the covenants, conditions and agreements in this Agreement shall extend to and
bind the legal successors and assigns of the Parties hereto.
B. This Agreement shall be deemed to be made and construed in accordance with the laws
of the State of Washington.
C. Unless otherwise specifically provided herein, no separate legal entity is created hereby,
as each of the Parties is contracting in its capacity as a municipal corporation of the
State of Washington. The identity of the Parties hereto is as set forth herein above.
D. The performances of the duties of the Parties provided hereby shall be done in
accordance with standard operating procedures and customary practices of the Parties.
E. The oversight and administration of the Agreement shall be done by the Fire Chiefs of
the respective Parties.
F. No provision of this Agreement shall relieve either Party of its public agency
obligations and/or responsibilities imposed by law.
G. If any term or provision of this Agreement or the application thereof to any person or
circumstance shall, to any extent, be held to be invalid or unenforceable by a final
decision of any court having jurisdiction on the matter, the remainder of this Agreement
or the application of such term or provision to persons or circumstances other than those
as to which it is held invalid or unenforceable shall not be affected thereby and shall
Interlocal Agreement — FraWdin County Fire District No. 3 and City of Pasco
Page 3
Page 18 of 21
continue in full force and effect, unless such court determines that such invalidity or
unenforceability materially interferes with or defeats the purposes hereof, at which time
the City shall have the right to terminate the Agreement.
H. This Agreement constitutes the entire Agreement between the Parties. There are no
terms, obligations, covenants or conditions other than those contained herein. No
modifications or amendments of this Agreement shall be valid or effective unless
evidenced by an Agreement in writing signed by both Parties.
I. Copies of this Agreement shall be filed with the Franklin County Auditor's Office and
posted on the websites of the respective Parties.
IN WITNESS HEREOF, the Parties have signed this Agreement.
CITY OF PASCO
Dave Zabell, City Manager
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Lee Kerr, City Attorney
FRANKLIN COUNTY FIRE DISTRICT NO. 3
Tom Hughes, Commission Chair
ATTEST:
Heidi Ellerd, Commission Secretary
APPROVED AS TO FORM:
Heidi Ellerd, District Attorney
Interlocal Agreement — Franklin County Fire District No. 3 and City of Pasco
Page 4
Page 19 of 21
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