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HomeMy WebLinkAbout03.26.15 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY March 26,2015 The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington on March 26,2015. 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. Ms. Dukelow made a motion to excuse Mr. Garcia from today's meeting due to a previous commitment. Ms. Clark seconded the motion and it passed unanimously, 3 ayes, 0 nays. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Bishop (arrived 4:06 p.m.), Clark, Dukelow, QuintanillaAbsent: Garcia STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Officer Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/HQS Inspector Lisa Richwine, Administrative Assistant/Recording Secretary VISITORS Juan Bolaflos 3. APPROVAL OF AGENDA: Ms. Dukelow made a motion to approve the agenda as presented. Ms. Clark seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the.,regular meeting of February 26,2015, and the checks listings for the month of November 2014 - Bank of the West General Operating Account checks numbered 53617-53779 totaling 5212,416, Bank of the West Petty Cash check numbered lT42totaling $338, and Bank of the West Security Deposit Fund check numbered 1225 totaling $58. Bank of the West General Operating Account checks for the month of February 2015 numbered 54190-54385 totaling $386,847, and Bank of the West Security Deposit Fund checks numbered 1230-1231 totaling $416. There were no items to be turned over to collections this meeting. Board of Commissioners Meeting Minutes March 26,2015 Page2 of 4 5. STAFF REPORTS (a) Executive (Mr. Anderson) o Fourth and Pearl Update o The project should be complete by May 1 1. o An Open House will be held - Cascade Management will work with us on this. The event will take place toward the end of May or the beginning of June. o Cascade Management's Property Manager is confident that Varney Court will be at 100o/o occupancy when we receive the Certificate of Occupancy from the City of Pasco. o Connell o Scheduled to give a presentation to Connell's City Council on April 6, 2015. Ms. Quintanilla expressed interest in attending. o Continued to speak with the Mayor of Connell and Connell's City Administrator to keep the lines of communication open. o Meetings o Attended the Continuum of Care meeting. o Met with the City of Pasco. Meeting content to be discussed in Executive session. (b) Maintenance and Capital Fund (Mr. Anderson gave Mr. Sanders' report in his absence.) o Capital Fund o Agate Street/S. Beech Avenue Exterior Renovation Project ($578k). The project is 80-85% complete. All that's left to complete is some siding installation, planter concrete infill and painting. o Submitted annual Capital Fund Plan (2015 awarded grant) and 5-year Plan to HUD. The main priorities for the coming year ure as follows:. Replace the roofs at Rosewood Park (the area surrounding the high-rise). This is a costly project and will be completed in phases. ' Will contract out to repair and seal coat the parking lot at the Riverside Administration Office (2505 W. Lewis Street).. Replace the siding on the three 6-bedroom units on Agate Street. Our own maintenance staff will complete this project. ' Replace the main water valves in our Margaret Street and Octave Street units. o public Housing o Lawn Mowing Contract RFP Bids for this contract were opened on March 19. Del Sol, Inc. had the low bid. The weekly amount is $985 for mowing Sprucewood Square, Rosewood Park, the Local Units and the Riverside Administration building plus $40 each for mowing the lawns at vacant units. o IT Service Contract The IT Service contract expires on April 15. This contract will be renewed with TC3 Computing in the coming week. F :\Executive\N4ain\WPDATA\MINUTESU0 I 5\0326 1 5.docx Board of Commissioners Meeting Minutes March 26,2015 Page 3 of4 Highland Park Homes o Air Conditioners We purchased new air conditioners at the end of last summer. We will install them within the next two months. o Fourth and Pearl Project o Currently working wfih Zeck Butler Architects and Beacon Development on punch lists for the first building at Varney Court. Inspected units and met with Walker Construction' s j ob superintendent regularly. Finance (Ms. Jones) o Filed the first tax return for Varney Court (Fourth and Pearl Tax Credit Project). o HUD has approved our audit. There were no exit items, notes, or comments. Housing Programs (Ms. Salinas) o Staff has been busy leasing units and keeping Section 8 vouchers filled. They are pulling together to get the job done. (e) Security (Mr. Moore) o Working with the attorney regarding Unlawful Detainer Actions for a few tenants. o Met with the Tenant Council organizers. Informed them that Mr. Anderson would go through the by-laws to ensure they are in order. After Mr. Anderson has approved the by-laws, the organizers may schedule an "Interest Meeting" for residents. The tenants are eager to begin this process. The next meeting of the organizers will be held on April 8. They would like to prepare flyers to distribute to all HACPFC residents so there will be a good turnout for the election. The organizers would like to have the "Interest Meeting" by the end of April and hold elections by the end of May. (f) Community Service (Ms. Richwine) o Completed the PHA Plan. Will submit to HUD after Board approval. NEW BUSINESS (a) Resolution #l4ll5-933 Closing AmericanWest Bank Account Ms. Dukelow made the motion to close the account. Ms. Clark seconded the motion. Ms. Dukelow asked why the account was being closed. Ms. Jones stated that this account has no activity and notice was received from the bank that it would soon lapse into dormancy. Closing the account and moving the funds into the LGIP (Local Governrirent Investment Pool) would allow for greater growth. There were no more questions regarding the resolution and the motion passed unanimously,4 ayes,0 nays. Resolution #I4ll5-934 Approving PHA Certifications of Compliance with PHA Plans and Related Regulations PHA Plan Resolution Ms. Dukelow moved to approve the resolution as presented by staff. Mr. Bishop seconded it, and the motion passed unanimously,4 ayes,O nays. Motions arising from board discussion of previous motions or discussion - n/a Urgent matters not included in the agenda due to lack of time - nla (c) (d) 6. (b) (c) (d) F :\Executive\Main\WPDATA\MINUTES\20 I 5\0326 1 5.docx 7. Board of Commissioners Meeting Minutes March 26,2015 Page 4 of 4 OTHER BUSINESS (a) Tenant Council President's Report - n/a(b) Visitor Agenda Public Housing Tenant Juan Bolaflos was in attendance and as a courtesy, Ms. euintanilla asked if he had something to say. After several minutes, Ms. Quintanilla suggested that since Mr. Bolaflos had numerous items to discuss, he should follow the proper protocol to be included on the agenda of the next meeting. The proper protocol to be added to the Visitor Agenda is included on every meeting agenda and is posted in the lobby of HACpFC,s administration building. EXECUTIVE SESSION The Board adjourned to Executive Session at4:49 p.m. for 15 minutes in accordance with RCW 42.30.110 (b). RECONVENE OPEN SESSION The meeting was reconvened at 5:00 p.m. ADJOURNMENT The meeting was adjourned at 5:00 p.m. Due to scheduling conflicts on the regular meeting date, the Board of Commissioners will next meet in special session on Tuesday, April 29,2015,4:00 p.m. Chair, Board of Commissioners Minutes Prepared by: 8. 9. 10. of Commissioners hwine, CMH F :\Executive\Main\wpDATA\IT4INUTESU0 1 5\0 32615.doox