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HomeMy WebLinkAbout2015.05.26 Council Workshop PacketPage 3-4 5-12 13-21 Workshop Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. May 26, 2015 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Economic Development Partnerships (b) Cinco de Mayo Event Recap Presented by Michael Goins, Director, Downtown Pasco Development Authority; Jon Funfar, Communications Specialist and Rick White, Community & Economic Development Director. (c) New Parks & Recreation Events Presented by Brent Kubalek, Recreation Services Manager. (d) Streetlight Conversion Update Presented by Stan Strebel, Deputy City Manager. (e) Summer School Services Interagency Agreement (f) PUD EASEMENTS: Utility Easements (MF# ESMT 2015-003) 5. MISCELLANEOUS COUNCIL DISCUSSION: 6. EXECUTIVE SESSION: (a) Discuss Litigation or Potential Litigation with Legal Counsel (b) Establish the Sales Price or Lease Amount of Real Estate 7. ADJOURNMENT. Page 1 of 21 Workshop Meeting REMINDERS: May 26, 2015 7:30am, Wednesday, May 27, 7130 W. Grandridge Blvd. - Visit Tri -Cities Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.) 12:OOpm, Wednesday, May 27, Three -Rivers Convention Center - Network Tri -Cities Membership Luncheon, 13th Annual "State of the Cities" Address. (MAYOR MATT WATKINS) 4:OOpm, Thursday, May 28, 7130 W. Grandridge Blvd. - TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN) 4:30pm, Thursday, May 28, 9715 Sandifur Parkway - Wheatland Bank Ribbon Cutting Event. (MAYOR MATT WATKINS) 5:30pm, Monday, June 1, City Hall Campus - Police Community Services Building Ground Breaking Ceremony. (ALL COUNCILMEMBERS INVITED TO ATTEND) This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 2 of 21 AGENDA REPORT FOR: City Council May 19, 2015 TO: Dave Zabell, City Manager Workshop Meeting: 5/26/15 FROM: Stan Strebel, Deputy City Manager SUBJECT: Economic Development Partnerships I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: =n IV. HISTORY AND FACTS BRIEF: The City and Port of Pasco share a long and successful economic development partnership. City and Port staff continue to collaborate on opportunities, projects and strategies. As many are aware, one of the unique challenges faced by Pasco, the Pasco School District and much of the rest of Franklin County is that low per -capita assessed valuation and sales tax revenues tend to limit the level of public services that can be provided to the citizenry, particularly for public schools and criminal justice. The Port, City, School District and Franklin County PUD have been collaborating on a strategy to bring in industrial tax base and higher paying jobs which is crucial to changing this dynamic. Recruiting new industry is very competitive and requires strong partnerships among public agencies to work creatively in bringing those industries to our region. To further this goal, the Port is proposing a joint committee of staff and elected officials from the City, County, Port, PUD and possibly the School District to engage in a series of 3-5 meetings to generate ideas and strategies on advancing economic development. This would be a working committee that would include one elected official plus the manager from each agency. Any proposals generated would go back to full boards for consideration and action. Page 3 of 21 V. DISCUSSION: The greatest successes we have had in Franklin County have come through collaboration; this would be an opportunity to continue that success. Staff is supportive of the Port's proposal, if Council is also, they will need to select a member to represent them on the committee. Page 4 of 21 AGENDA REPORT FOR: City Council May 18, 2015 TO: Dave Zabell, City Manager Workshop Meeting: 5/26/15 FROM: Bob Metzger, Police Chief Police Department SUBJECT: Summer School Services Interagency Agreement I. REFERENCE(S): Proposed Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: $17,500.80 IV. HISTORY AND FACTS BRIEF: School Resource Officers (SRO) are full-time uniformed police officers primarily dedicated to providing law enforcement resource services to assigned schools and surrounding neighborhoods. The School District has requested an extension of the SRO services for the 2015 Summer School at Pasco High School. Normally, SRO services are not provided during the summer months. The School District has summer school programs at Pasco High School, Chiawana High School, and New Horizons High Schools. As a proactive measure, the School District has requested SRO's services for up to eight hours each day of summer school. There are 19 summer school days from June 15 to July 10. SROs are assigned to work normal patrol duties when school is not in session. V. DISCUSSION: The proposed Interagency Agreement is effective June through July 2015, and provides two School Resource Officers for the 2015 Summer School. The School District will reimburse the City for the salary and fringe benefits costs for two officers during 19 days of summer school. The City Council's approval of the Agreement is all that is Page 5 of 21 required for the Police Department to proceed on schedule. Page 6 of 21 INTERAGENCY AGREEMENT Between Pasco School District No. 1 And City of Pasco, Washington This agreement, pursuant to Chapter 39.34 RCW is made and entered into by and between the Pasco School District No. 1, hereafter referred to as the "District" and the City of Pasco, a municipal corporation of the State of Washington, hereafter referred to as the "City." No special budget or funds are anticipated, nor shall be created. It is not intended that a separate legal entity be established to conduct this cooperative undertaking, nor is the acquiring, holding, or disposing of real or personal property other than as specifically provided within the terms of this Agreement, anticipated. The Chief of Police of the City of Pasco, Washington, shall be designated as the Administrator of this Interlocal Agreement. This Agreement shall be filed with the Franklin County Auditor, or alternatively listed by subject on either parties' website or other electronically retrievable public source. It is the purpose of this agreement to: 1. Enhance the safety and security of students, teachers, staff, and visitors and provide patrol of the various campuses of the District located within the City of Pasco, Washington. 2. Provide for the presence of armed and uniformed City Police Officers both inside and outside the school buildings on selected campuses of the District during certain school hours in support of such safety and security and the maintenance of a secure and peaceful learning atmosphere. 3. Provide for prevention, intervention, and prompt effective enforcement by the City's Police Department in situations involving, but not limited to: a. Maintenance of order b. Use, possession, or sale of illegal drugs and alcohol on school premises C. Crimes against persons d. Crimes against property e. Any other situations or activities which require the intervention of law enforcement officers; and 4. Provide for participation by police officers in the educational activities and role modeling to foster and enhance knowledge of and respect for law enforcement and law enforcement officers by students and the community. 5. Provide positive and supportive interface between law enforcement representatives and the District's substance abuse and harassment prevention efforts including, but not limited to Natural Helpers, Student Assistance Teams, Anti -Harassment and Bullying Project and other intervention and prevention efforts by the District. Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 1 of 6 Page 7 of 21 It is therefore mutually agreed that: 1. Statement of Work. The City shall furnish the necessary personnel and services and otherwise do all things necessary for and incidental to the performance of the work stated herein. The City shall: a. Assign two full-time uniformed police officers for eight consecutive hours each day from 07:30 AM to 3:30 PM to provide School Resource Officer services at specific schools June 15 — July 10, 2015 (except July 3, 2015) in accordance with the following schedule. 1. Chiawana High School: June 15th - July 10, 2015 Monday - Friday 2. Pasco High School: June 15th - July 10, 2015 Monday - Friday 3. New Horizons: To be Determined Monday - Friday One SRO will be assigned to Chiawana High School beginning June 15th. The second SRO will cover duties at the remaining schools for the first full week of classes. The second SRO will be assigned to Pasco High School beginning June 15th. Both officers are responsible for responding to incidents at the other schools as needed during the overlap period. Each SRO shall make certain that the Administration at their assigned school is notified when they are required to respond to another school. Generally, the quickest way to get an SRO to respond to an alternate school will be to call the Franklin County Emergency Dispatch Center and request an SRO be sent to the incident at a specific school. Except in incidents where a particular SRO may have prior knowledge or involvement in a specific case or other extenuating factors, the on -duty police supervisor will designate which SRO responds. Office space shall be provided as available at each school for the use of the School Resource Officer. Such office shall be equipped with one office desk and chair, and one locking cabinet. The City shall provide a lockable cabinet capable of securing police department equipment when not in use by the officer. b. Cooperate with the District to provide training and education to each assigned officer to insure effective communication and interrelation with the school community and its students; C. Cooperate with the District to monitor and evaluate the effectiveness of the assigned officers and the program; d. Meet as needed during the academic year with the District's representative (as designated by the District) to evaluate the effectiveness of the program; e. Cooperate with the District's representative to investigate and report on any complaints regarding the conduct of an assigned officer, share fully, as permitted by law, with the District's representative all results of such investigations for the purpose of responding to each complaint and cooperate to resolve each complaint. Provided, that it shall be the responsibility of the District to respond to any complaint the District received from a student, parent or patron of the District and communicate the results of any investigation to such person or persons. Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 2 of 6 Page 8 of 21 2. Terms and Conditions. All rights and obligations of the parties to this agreement shall be subject to and governed by the terms and conditions contained in the text of this agreement. 3. Period of Performance. Subject to its other provisions, the period of performance of this agreement shall commence on June 15, 2015 and be completed on July 10, 2015 with July 3rd scheduled off, unless terminated sooner as provided herein. The principal shall be responsible for notifying the Chief of the City's Police Department of the school calendar, schedule of events and activities, and any changes in the same. The principal shall determine the specific hours when an officer shall be present within the limits set forth in Section 1.a. of the Agreement. 4. Payment. The District shall reimburse the City for its expenses in employing two officers for (estimated) 328 hours as follows: a. For June 15, 2015 through July 10, 2015, an estimated total of seventeen thousand, five hundred and eighty cents. ($17,500.80). Actual amount will be determined by the parties based upon any negotiated wage increase between the City and the police officer's collective bargaining unit. The current estimated wage rate with benefits is $54.69 per hour. 5. Billing Procedure. The City shall submit a monthly invoice or billing statement to the District. Payment shall be made to the City according to the regular procedures of the District. 6. Funding. If for any reason the District exhausts its budgeted funds for payment to the City for its services described herein or funds from any expected funding source become unavailable, the District shall notify the City and the obligations of the City shall immediately cease and this agreement terminate, unless the district otherwise assumes the obligations for the payment of services rendered by the Police Department. 7. Non-discrimination. In the performance of this agreement, the District and the City shall comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC 200d), Section 504 of the Rehabilitation Act of 1973 (29 USC 7904) and Chapter 49.60 RCW, as now and hereafter amended. Both shall not, except as they may be specifically allowed by laws to do so, discriminate on the grounds of race, color, national origin, sex, religion, marital status, age, creed, Vietnam -Era and Disabled Veterans status, or the presence of any sensor, mental, or physical handicap. In the event of non-compliance by either party or refusal to comply with the above provisions this agreement may be rescinded, canceled, or terminated in whole or in part. The non- complying party shall, however, be given a reasonable time in which to cure this non- compliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth herein. 8. Records Maintenance. The City shall maintain books, records, documents and other evidence that sufficiently and effectively reflect all direct and indirect cost expended in the Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 3 of 6 Page 9 of 21 performance of the services described herein. These records shall be subject to inspection, review or audit by the personnel of both parties, other personnel authorized by either party, the Office of the State Auditor and federal officers, if any, so authorized by law. The City and District shall retain all books, records, documents, and other materials relevant to this agreement for five (5) years after expiration. The office of the State Auditor, federal auditors, and any persons authorized by the parties shall have full access and the right to examine any of these materials during this five-year period. 9. Responsibilities and Authority of School Administrator. The principal or other administrator designated by the District is responsible for the supervision and daily operations of the school shall, subject to the lawful exercise of the officer's law enforcement responsibilities, schedule, assign and direct the officer's duties under this agreement. The principal is responsible for the investigation of non -criminal incidents that occur at or are related to the school. If the principal finds that he or she or any individual is in physical danger, the principal may request the law enforcement officer to assist him or her. In the case of a search of student property for the violation of District rules or other administrative reasons, the school principal or designated administrator or District employee will conduct the search. Once the principal has reason to believe that a crime has been or may be committed, the principal or other designated administrator shall request the law enforcement officer to assume responsibility. The building administrator shall have the responsibility to contact and report to parents and patrons regarding activities and findings of the law enforcement officer, where appropriate. 10. Indemnification. Each party shall defend, protect and hold harmless the other party from and against all claims, suits and/or actions arising from any negligent or intentional act or omission of that party's employees or agents while performing under this agreement. 11. Agreement Alterations and Amendments. The District and the City may mutually amend this agreement. Such amendments shall not be binding unless they are in writing and signed by the personnel authorized to bind the District and the City. 12. Termination. Except as otherwise provided in this agreement, either party may terminate this agreement by providing sixty (60) days advance written notification to the other party of their intent to terminate the agreement. If this agreement is so terminated, the terminating party shall be liable only for performance, in accordance with the terms of this agreement for performance rendered prior to the effective date of termination. 13. Savings. Should any portion of this agreement be declared illegal, the balance of the agreement shall remain in full force and effect to carry out the purposes of this agreement. 14. Disputes. In the event that a dispute arises under this agreement, it shall be resolved in the following manner: The Director of Educational Services of the District shall appoint a member to the Dispute Board. The Pasco Chief of Police shall appoint a member to the Dispute Board. The Director of Educational Services and the Pasco Chief of Police shall jointly appoint a third member to the Dispute Board. That person shall act as chairperson, convene the Dispute Board Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 4 of 6 Page 10 of 21 and cause a determination of the dispute, arrived at by a majority of the Board, to be rendered in a timely manner. The determination of the Dispute Board shall be final and binding on the District and the City. 15. Notices. Any notices required herein or related hereto shall be delivered in writing to the District at: Pasco School District No.1 Attn.: Executive Director, Operations 1215 West Lewis Street Pasco, WA 99301 And to the City at: Pasco Police Department Attn: Chief of Police 525 North 3rd Avenue Pasco, WA 99301 16. All Writings Contained Herein. This agreement contains all the terms and conditions agreed to by the parties. No understandings, oral or otherwise, regarding the subject matter of this agreement shall be deemed to exist or to bind any of the parties to this agreement. Interagency Agreement between Pasco School District No. 1 and the City of Pasco. Page 5 of 6 Page 11 of 21 In Witness whereof, the parties have executed this agreement effective this day of 2015. City of Pasco: Matt Watkins Mayor Attest: Debbie Clark City Clerk Approved as to Form Leland Kerr City Attorney Pasco School District No. 1 Saundra L. Hill Superintendent Sarah Thornton School District Counsel Interagency Agreement between Pasco School District No. I and the City of Pasco. Page 6 of 6 Page 12 of 21 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development FROM: Dave McDonald, City Planner Community & Economic Development May 19, 2015 Workshop Meeting: 5/26/15 SUBJECT: PUD EASEMENTS: Utility Easements (MF# ESMT 2015-003) I. REFERENCE(S): Overview Map Vicinity Map -#1 Vicinity Map -#2 Easement -#I Easement -#2 IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Discussion IH. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: In November of 2014 the City Council approved a preliminary plat for the redevelopment of a portion of the Whitehouse Addition located along the western boundary of North Charles Avenue. To serve this plat the Franklin County PUD needs to re -construct and/or re-route electrical lines in the neighborhood. This work will require the establishment of easements for the new electrical lines. The new subdivision will need a power feed from the north and the south. The PUD currently has a line running through Highland Park to the north boundary of the proposed subdivision. A 20 -foot easement is needed to connect the existing line in the park to the new subdivision easement to be provided along North Charles Avenue. The power feed from the south will begin at the northeast corner of Franklin Avenue and Page 13 of 21 Lewis Street and run north along the east side of Franklin Avenue to Alvina Street and then up to the proposed subdivision. The current standard for subdivision development requires 10 -foot utility easements paralleling all street right-of-ways. When the Whitehouse Addition was platted in the late 1800's no utility easements were provided. As a result an easement is now needed along Franklin Avenue and Alvina Street to accommodate the utility needs of the neighborhood and to allow the PUD to underground an old existing overhead line. The City is the owner of Highland Park and the owner of the property along Franklin Avenue and Alvina Street where the easements are needed. Granting easements to the PUD as described above will have minimal impact on the properties involved. The area of the park needed for the easement is sloped terrain, undeveloped and not used by park patrons. The easement area along Franklin Avenue and Alvina Street is located within the front yard setback area and can't be used for any development except for landscaping and driveways. V. DISCUSSION: Staff recommends City Council authorize the City Manager to execute the easements in favor of the PUD to enable the electrical system within the Whitehouse Addition neighborhood to be improved for the benefit of the neighborhood. Page 14 of 21 Item: PUD Ut'fitt Easement Overview Applicant: FrankTin County PUD Map File #. ESMT 2015-003 ¢¢ r PA C a� \BRIOADW IAY BLVD — n I A�DELIA LSLJT a �y . 77 ty -1 N� k -y �►®� r NAM - .� _► a_ Io _ .ON Vicinity Item: PUD Utility Easement Applicant: Franklin County PUD x Map #1 File #: ESMT 2015-003 Imo -145' Vicinity Map #2 Item: PUD Utility Easement Applicant: Franklin County PUD File #: ESMT 2015-003 \ 3935' 10, SITE Y OV "11 /h 4W p 7 S 4W p 7 After Recording, Return To: City Planner City of Pasco PO Box 293 Pasco, WA 99301 UTILITY EASEMENT Tax Parcel No. 112075013 THE GRANTOR, City of Pasco, a Municipal Corporation of the State of Washington, conveys and hereby grants to the Franklin County PUD, a Municipal Corporation of the State of Washington, and to its successors or assigns, a non-exclusive utility easement to construct, operate, maintain, repair, replace or remove on and under the below described land electrical service lines and components with surface obstructions associated with said utility service (i.e. pedestals, vaults, etc.): Beginning at the Northeast corner of Lot 13, A.M. Wehe's Whitehouse Addition; Thence Easterly along the Easterly projection of the North line of said Lot 13 to the West right-of-way line of North Charles Avenue and the True Point of Beginning; Thence Northerly along the Northerly projection of the West right-of-way line of North Charles Avenue for a distance of 20 feet; Thence Westerly along a line parallel to and 20 feet North of the North line of Block 3, A.M. Wehe's Whitehouse Addition for a distance of 145 feet; Thence South for a distance of 20 feet to the North line of said Block 3; Thence Easterly along the North line of said Block 3 to the True Point of Beginning as shown in Exhibit A. DATED this day of 12015. GRANTOR Owner STATE OF WASHINGTON ) ss. County of FRANKLIN On this day of , 2015, before me, the undersigned, duly commissioned and sworn, personally appeared to me known to be the individual(s) described above and who executed the within and foregoing instrument as an agent of the owner(s) of record, and acknowledged to me that he/she/they signed the same as his/her/their free and voluntary act and deed, for the uses and purposes therein mentioned, and on oath stated that he/she/they is/are authorized to execute the said instrument. GIVEN under by hand and official seal this day of , 2015. Print Name: NOTARY PUBLIC in and for the State of Washington Residing at: My Commission Expires: Page 18 of 21 Exhibit Item' PUD Utility Easement Applicant: Franklin County PUD x "Alt Applicant: #: ESMT 2015-003 I - 145' wltf� w CO W J ry 2 U After Recording, Return To: City Planner City of Pasco PO Box 293 Pasco, WA 99301 UTILITY EASEMENT Tax Parcel No. 112073088 THE GRANTOR, City of Pasco, a Municipal Corporation of the State of Washington, conveys and hereby grants to the Franklin County PUD, a Municipal Corporation of the State of Washington, and to its successors or assigns, a non-exclusive utility easement to construct, operate, maintain, repair, replace or remove on and under the below described land electrical service lines and components with surface obstructions associated with said utility service (i.e. pedestals, vaults, etc.): The West 10 feet of Block 1, A.M. Wehe's Whitehouse Addition except the northerly 50 feet thereof and the North 10 feet of Block 1, A.M. Wehe's Whitehouse Addition except the westerly 50 feet thereof and the North 10 feet of the adjoining vacated North Charles Avenue and the North 10 feet of Lot 12, Block 6 A.M. Wehe's Whitehouse Addition together with a 10 foot easement in Block 1 A.M. Wehe's Whitehouse Addition the westerly line of which begins at a point of the West line of said Block ,1 said point being located 50 feet South of the North line of said Block 1, and said line terminates at a point on the North line of said Block 1, a distance of 50 feet East of the West line of said Block 1, as shown in Exhibit A. DATED this day of , 2015. GRANTOR Owner STATE OF WASHINGTON ) ss. County of FRANKLIN On this day of , 2015, before me, the undersigned, duly commissioned and sworn, personally appeared to me known to be the individual(s) described above and who executed the within and foregoing instrument as an agent of the owner(s) of record, and acknowledged to me that he/she/they signed the same as his/her/their free and voluntary act and deed, for the uses and purposes therein mentioned, and on oath stated that he/she/they is/are authorized to execute the said instrument. GIVEN under by hand and official seal this day of , 2015. Print Name: NOTARY PUBLIC in and for the State of Washington Residing at: My Commission Expires: Page 20 of 21 Exhibit Item' PUD Utility Easement Applicant: Franklin County PUD x ��Aff File #: ESMT 2015-003 ALVINA ST LEWIS ST 10'