HomeMy WebLinkAbout2015.05.26 Council Workshop PacketPage
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Workshop Meeting
AGENDA
PASCO CITY COUNCIL
7:00 p.m.
May 26, 2015
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Economic Development Partnerships
(b) Cinco de Mayo Event Recap
Presented by Michael Goins, Director, Downtown Pasco Development
Authority; Jon Funfar, Communications Specialist and Rick White,
Community & Economic Development Director.
(c) New Parks & Recreation Events
Presented by Brent Kubalek, Recreation Services Manager.
(d) Streetlight Conversion Update
Presented by Stan Strebel, Deputy City Manager.
(e) Summer School Services Interagency Agreement
(f) PUD EASEMENTS: Utility Easements (MF# ESMT 2015-003)
5. MISCELLANEOUS COUNCIL DISCUSSION:
6. EXECUTIVE SESSION:
(a) Discuss Litigation or Potential Litigation with Legal Counsel
(b) Establish the Sales Price or Lease Amount of Real Estate
7. ADJOURNMENT.
Page 1 of 21
Workshop Meeting
REMINDERS:
May 26, 2015
7:30am, Wednesday, May 27, 7130 W. Grandridge Blvd. - Visit Tri -Cities Board
Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
12:OOpm, Wednesday, May 27, Three -Rivers Convention Center - Network Tri -Cities
Membership Luncheon, 13th Annual "State of the Cities" Address. (MAYOR MATT
WATKINS)
4:OOpm, Thursday, May 28, 7130 W. Grandridge Blvd. - TRIDEC Board Meeting.
(COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN)
4:30pm, Thursday, May 28, 9715 Sandifur Parkway - Wheatland Bank Ribbon Cutting
Event. (MAYOR MATT WATKINS)
5:30pm, Monday, June 1, City Hall Campus - Police Community Services Building
Ground Breaking Ceremony. (ALL COUNCILMEMBERS INVITED TO ATTEND)
This meeting is broadcast live on PSC -TV Channel 191 on Charter Cable and
streamed at www.pasco-wa.gov.
Audio equipment available for the hearing impaired; contact the Clerk for assistance.
Page 2 of 21
AGENDA REPORT
FOR: City Council
May 19, 2015
TO: Dave Zabell, City Manager Workshop Meeting: 5/26/15
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Economic Development Partnerships
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
=n
IV. HISTORY AND FACTS BRIEF:
The City and Port of Pasco share a long and successful economic development
partnership. City and Port staff continue to collaborate on opportunities, projects and
strategies. As many are aware, one of the unique challenges faced by Pasco, the Pasco
School District and much of the rest of Franklin County is that low per -capita assessed
valuation and sales tax revenues tend to limit the level of public services that can be
provided to the citizenry, particularly for public schools and criminal justice.
The Port, City, School District and Franklin County PUD have been collaborating on a
strategy to bring in industrial tax base and higher paying jobs which is crucial to
changing this dynamic. Recruiting new industry is very competitive and requires strong
partnerships among public agencies to work creatively in bringing those industries to
our region.
To further this goal, the Port is proposing a joint committee of staff and elected
officials from the City, County, Port, PUD and possibly the School District to engage
in a series of 3-5 meetings to generate ideas and strategies on advancing economic
development. This would be a working committee that would include one elected
official plus the manager from each agency. Any proposals generated would go back
to full boards for consideration and action.
Page 3 of 21
V. DISCUSSION:
The greatest successes we have had in Franklin County have come through
collaboration; this would be an opportunity to continue that success. Staff is
supportive of the Port's proposal, if Council is also, they will need to select a member
to represent them on the committee.
Page 4 of 21
AGENDA REPORT
FOR: City Council
May 18, 2015
TO: Dave Zabell, City Manager Workshop Meeting: 5/26/15
FROM: Bob Metzger, Police Chief
Police Department
SUBJECT: Summer School Services Interagency Agreement
I. REFERENCE(S):
Proposed Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
III. FISCAL IMPACT:
$17,500.80
IV. HISTORY AND FACTS BRIEF:
School Resource Officers (SRO) are full-time uniformed police officers primarily
dedicated to providing law enforcement resource services to assigned schools and
surrounding neighborhoods. The School District has requested an extension of the
SRO services for the 2015 Summer School at Pasco High School. Normally, SRO
services are not provided during the summer months. The School District has summer
school programs at Pasco High School, Chiawana High School, and New Horizons
High Schools. As a proactive measure, the School District has requested SRO's
services for up to eight hours each day of summer school. There are 19 summer school
days from June 15 to July 10. SROs are assigned to work normal patrol duties when
school is not in session.
V. DISCUSSION:
The proposed Interagency Agreement is effective June through July 2015, and provides
two School Resource Officers for the 2015 Summer School. The School District will
reimburse the City for the salary and fringe benefits costs for two officers during 19
days of summer school. The City Council's approval of the Agreement is all that is
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required for the Police Department to proceed on schedule.
Page 6 of 21
INTERAGENCY AGREEMENT
Between
Pasco School District No. 1
And
City of Pasco, Washington
This agreement, pursuant to Chapter 39.34 RCW is made and entered into by and between the
Pasco School District No. 1, hereafter referred to as the "District" and the City of Pasco, a
municipal corporation of the State of Washington, hereafter referred to as the "City."
No special budget or funds are anticipated, nor shall be created. It is not intended that a separate
legal entity be established to conduct this cooperative undertaking, nor is the acquiring, holding,
or disposing of real or personal property other than as specifically provided within the terms of
this Agreement, anticipated. The Chief of Police of the City of Pasco, Washington, shall be
designated as the Administrator of this Interlocal Agreement.
This Agreement shall be filed with the Franklin County Auditor, or alternatively listed by subject
on either parties' website or other electronically retrievable public source.
It is the purpose of this agreement to:
1. Enhance the safety and security of students, teachers, staff, and visitors and provide
patrol of the various campuses of the District located within the City of Pasco,
Washington.
2. Provide for the presence of armed and uniformed City Police Officers both inside and
outside the school buildings on selected campuses of the District during certain school
hours in support of such safety and security and the maintenance of a secure and peaceful
learning atmosphere.
3. Provide for prevention, intervention, and prompt effective enforcement by the City's
Police Department in situations involving, but not limited to:
a. Maintenance of order
b. Use, possession, or sale of illegal drugs and alcohol on school premises
C. Crimes against persons
d. Crimes against property
e. Any other situations or activities which require the intervention of law
enforcement officers; and
4. Provide for participation by police officers in the educational activities and role modeling
to foster and enhance knowledge of and respect for law enforcement and law
enforcement officers by students and the community.
5. Provide positive and supportive interface between law enforcement representatives and
the District's substance abuse and harassment prevention efforts including, but not
limited to Natural Helpers, Student Assistance Teams, Anti -Harassment and Bullying
Project and other intervention and prevention efforts by the District.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 1 of 6
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It is therefore mutually agreed that:
1. Statement of Work. The City shall furnish the necessary personnel and services and
otherwise do all things necessary for and incidental to the performance of the work stated herein.
The City shall:
a. Assign two full-time uniformed police officers for eight consecutive hours each
day from 07:30 AM to 3:30 PM to provide School Resource Officer services at
specific schools June 15 — July 10, 2015 (except July 3, 2015) in accordance with
the following schedule.
1. Chiawana High School: June 15th - July 10, 2015 Monday - Friday
2. Pasco High School: June 15th - July 10, 2015 Monday - Friday
3. New Horizons: To be Determined Monday - Friday
One SRO will be assigned to Chiawana High School beginning June 15th. The second SRO will
cover duties at the remaining schools for the first full week of classes. The second SRO will be
assigned to Pasco High School beginning June 15th. Both officers are responsible for responding
to incidents at the other schools as needed during the overlap period. Each SRO shall make
certain that the Administration at their assigned school is notified when they are required to
respond to another school. Generally, the quickest way to get an SRO to respond to an alternate
school will be to call the Franklin County Emergency Dispatch Center and request an SRO be
sent to the incident at a specific school. Except in incidents where a particular SRO may have
prior knowledge or involvement in a specific case or other extenuating factors, the on -duty
police supervisor will designate which SRO responds.
Office space shall be provided as available at each school for the use of the School Resource
Officer. Such office shall be equipped with one office desk and chair, and one locking cabinet.
The City shall provide a lockable cabinet capable of securing police department equipment when
not in use by the officer.
b. Cooperate with the District to provide training and education to each assigned
officer to insure effective communication and interrelation with the school
community and its students;
C. Cooperate with the District to monitor and evaluate the effectiveness of the
assigned officers and the program;
d. Meet as needed during the academic year with the District's representative (as
designated by the District) to evaluate the effectiveness of the program;
e. Cooperate with the District's representative to investigate and report on any
complaints regarding the conduct of an assigned officer, share fully, as permitted
by law, with the District's representative all results of such investigations for the
purpose of responding to each complaint and cooperate to resolve each complaint.
Provided, that it shall be the responsibility of the District to respond to any
complaint the District received from a student, parent or patron of the District and
communicate the results of any investigation to such person or persons.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 2 of 6
Page 8 of 21
2. Terms and Conditions. All rights and obligations of the parties to this agreement shall be
subject to and governed by the terms and conditions contained in the text of this agreement.
3. Period of Performance. Subject to its other provisions, the period of performance of this
agreement shall commence on June 15, 2015 and be completed on July 10, 2015 with July 3rd
scheduled off, unless terminated sooner as provided herein.
The principal shall be responsible for notifying the Chief of the City's Police Department of the
school calendar, schedule of events and activities, and any changes in the same. The principal
shall determine the specific hours when an officer shall be present within the limits set forth in
Section 1.a. of the Agreement.
4. Payment. The District shall reimburse the City for its expenses in employing two officers for
(estimated) 328 hours as follows:
a. For June 15, 2015 through July 10, 2015, an estimated total of seventeen thousand, five
hundred and eighty cents. ($17,500.80).
Actual amount will be determined by the parties based upon any negotiated wage
increase between the City and the police officer's collective bargaining unit. The current
estimated wage rate with benefits is $54.69 per hour.
5. Billing Procedure. The City shall submit a monthly invoice or billing statement to the
District. Payment shall be made to the City according to the regular procedures of the District.
6. Funding. If for any reason the District exhausts its budgeted funds for payment to the City
for its services described herein or funds from any expected funding source become unavailable,
the District shall notify the City and the obligations of the City shall immediately cease and this
agreement terminate, unless the district otherwise assumes the obligations for the payment of
services rendered by the Police Department.
7. Non-discrimination. In the performance of this agreement, the District and the City shall
comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC 200d), Section
504 of the Rehabilitation Act of 1973 (29 USC 7904) and Chapter 49.60 RCW, as now and
hereafter amended. Both shall not, except as they may be specifically allowed by laws to do so,
discriminate on the grounds of race, color, national origin, sex, religion, marital status, age,
creed, Vietnam -Era and Disabled Veterans status, or the presence of any sensor, mental, or
physical handicap.
In the event of non-compliance by either party or refusal to comply with the above provisions
this agreement may be rescinded, canceled, or terminated in whole or in part. The non-
complying party shall, however, be given a reasonable time in which to cure this non-
compliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth
herein.
8. Records Maintenance. The City shall maintain books, records, documents and other
evidence that sufficiently and effectively reflect all direct and indirect cost expended in the
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 3 of 6
Page 9 of 21
performance of the services described herein. These records shall be subject to inspection,
review or audit by the personnel of both parties, other personnel authorized by either party, the
Office of the State Auditor and federal officers, if any, so authorized by law. The City and
District shall retain all books, records, documents, and other materials relevant to this agreement
for five (5) years after expiration. The office of the State Auditor, federal auditors, and any
persons authorized by the parties shall have full access and the right to examine any of these
materials during this five-year period.
9. Responsibilities and Authority of School Administrator. The principal or other
administrator designated by the District is responsible for the supervision and daily operations of
the school shall, subject to the lawful exercise of the officer's law enforcement responsibilities,
schedule, assign and direct the officer's duties under this agreement.
The principal is responsible for the investigation of non -criminal incidents that occur at or are
related to the school. If the principal finds that he or she or any individual is in physical danger,
the principal may request the law enforcement officer to assist him or her.
In the case of a search of student property for the violation of District rules or other
administrative reasons, the school principal or designated administrator or District employee will
conduct the search. Once the principal has reason to believe that a crime has been or may be
committed, the principal or other designated administrator shall request the law enforcement
officer to assume responsibility.
The building administrator shall have the responsibility to contact and report to parents and
patrons regarding activities and findings of the law enforcement officer, where appropriate.
10. Indemnification. Each party shall defend, protect and hold harmless the other party from
and against all claims, suits and/or actions arising from any negligent or intentional act or
omission of that party's employees or agents while performing under this agreement.
11. Agreement Alterations and Amendments. The District and the City may mutually amend
this agreement. Such amendments shall not be binding unless they are in writing and signed by
the personnel authorized to bind the District and the City.
12. Termination. Except as otherwise provided in this agreement, either party may terminate
this agreement by providing sixty (60) days advance written notification to the other party of
their intent to terminate the agreement. If this agreement is so terminated, the terminating party
shall be liable only for performance, in accordance with the terms of this agreement for
performance rendered prior to the effective date of termination.
13. Savings. Should any portion of this agreement be declared illegal, the balance of the
agreement shall remain in full force and effect to carry out the purposes of this agreement.
14. Disputes. In the event that a dispute arises under this agreement, it shall be resolved in the
following manner: The Director of Educational Services of the District shall appoint a member to
the Dispute Board. The Pasco Chief of Police shall appoint a member to the Dispute Board. The
Director of Educational Services and the Pasco Chief of Police shall jointly appoint a third
member to the Dispute Board. That person shall act as chairperson, convene the Dispute Board
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 4 of 6
Page 10 of 21
and cause a determination of the dispute, arrived at by a majority of the Board, to be rendered in
a timely manner. The determination of the Dispute Board shall be final and binding on the
District and the City.
15. Notices. Any notices required herein or related hereto shall be delivered in writing to the
District at:
Pasco School District No.1
Attn.: Executive Director, Operations
1215 West Lewis Street
Pasco, WA 99301
And to the City at: Pasco Police Department
Attn: Chief of Police
525 North 3rd Avenue
Pasco, WA 99301
16. All Writings Contained Herein. This agreement contains all the terms and conditions
agreed to by the parties. No understandings, oral or otherwise, regarding the subject matter of
this agreement shall be deemed to exist or to bind any of the parties to this agreement.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 5 of 6
Page 11 of 21
In Witness whereof, the parties have executed this agreement effective this day of
2015.
City of Pasco:
Matt Watkins
Mayor
Attest:
Debbie Clark
City Clerk
Approved as to Form
Leland Kerr
City Attorney
Pasco School District No. 1
Saundra L. Hill
Superintendent
Sarah Thornton
School District Counsel
Interagency Agreement between Pasco School District No. I and the City of Pasco.
Page 6 of 6
Page 12 of 21
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
Rick White, Director
Community & Economic Development
FROM: Dave McDonald, City Planner
Community & Economic Development
May 19, 2015
Workshop Meeting: 5/26/15
SUBJECT: PUD EASEMENTS: Utility Easements (MF# ESMT 2015-003)
I. REFERENCE(S):
Overview Map
Vicinity Map -#1
Vicinity Map -#2
Easement -#I
Easement -#2
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
Discussion
IH. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
In November of 2014 the City Council approved a preliminary plat for the
redevelopment of a portion of the Whitehouse Addition located along the western
boundary of North Charles Avenue. To serve this plat the Franklin County PUD needs
to re -construct and/or re-route electrical lines in the neighborhood. This work will
require the establishment of easements for the new electrical lines.
The new subdivision will need a power feed from the north and the south. The PUD
currently has a line running through Highland Park to the north boundary of the
proposed subdivision. A 20 -foot easement is needed to connect the existing line in the
park to the new subdivision easement to be provided along North Charles Avenue. The
power feed from the south will begin at the northeast corner of Franklin Avenue and
Page 13 of 21
Lewis Street and run north along the east side of Franklin Avenue to Alvina Street and
then up to the proposed subdivision.
The current standard for subdivision development requires 10 -foot utility easements
paralleling all street right-of-ways. When the Whitehouse Addition was platted in the
late 1800's no utility easements were provided. As a result an easement is now needed
along Franklin Avenue and Alvina Street to accommodate the utility needs of the
neighborhood and to allow the PUD to underground an old existing overhead line.
The City is the owner of Highland Park and the owner of the property along Franklin
Avenue and Alvina Street where the easements are needed. Granting easements to the
PUD as described above will have minimal impact on the properties involved. The area
of the park needed for the easement is sloped terrain, undeveloped and not used by park
patrons. The easement area along Franklin Avenue and Alvina Street is located within
the front yard setback area and can't be used for any development except for
landscaping and driveways.
V. DISCUSSION:
Staff recommends City Council authorize the City Manager to execute the easements
in favor of the PUD to enable the electrical system within the Whitehouse Addition
neighborhood to be improved for the benefit of the neighborhood.
Page 14 of 21
Item: PUD Ut'fitt Easement
Overview
Applicant:
FrankTin County PUD
Map
File #. ESMT 2015-003
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Vicinity Item: PUD Utility Easement
Applicant: Franklin County PUD x
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Vicinity
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Item: PUD Utility Easement
Applicant: Franklin County PUD
File #: ESMT 2015-003
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After Recording, Return To:
City Planner
City of Pasco
PO Box 293
Pasco, WA 99301
UTILITY EASEMENT
Tax Parcel No. 112075013
THE GRANTOR, City of Pasco, a Municipal Corporation of the State of Washington,
conveys and hereby grants to the Franklin County PUD, a Municipal Corporation of the
State of Washington, and to its successors or assigns, a non-exclusive utility easement to
construct, operate, maintain, repair, replace or remove on and under the below described land
electrical service lines and components with surface obstructions associated with said utility
service (i.e. pedestals, vaults, etc.):
Beginning at the Northeast corner of Lot 13, A.M. Wehe's Whitehouse Addition;
Thence Easterly along the Easterly projection of the North line of said Lot 13 to the
West right-of-way line of North Charles Avenue and the True Point of Beginning;
Thence Northerly along the Northerly projection of the West right-of-way line of North
Charles Avenue for a distance of 20 feet; Thence Westerly along a line parallel to and 20
feet North of the North line of Block 3, A.M. Wehe's Whitehouse Addition for a
distance of 145 feet; Thence South for a distance of 20 feet to the North line of said
Block 3; Thence Easterly along the North line of said Block 3 to the True Point of
Beginning as shown in Exhibit A.
DATED this day of 12015.
GRANTOR
Owner
STATE OF WASHINGTON )
ss.
County of FRANKLIN
On this day of , 2015, before me, the undersigned, duly
commissioned and sworn, personally appeared to me known to be
the individual(s) described above and who executed the within and foregoing instrument as
an agent of the owner(s) of record, and acknowledged to me that he/she/they signed the same
as his/her/their free and voluntary act and deed, for the uses and purposes therein mentioned,
and on oath stated that he/she/they is/are authorized to execute the said instrument.
GIVEN under by hand and official seal this day of , 2015.
Print Name:
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Page 18 of 21
Exhibit Item' PUD Utility Easement
Applicant: Franklin County PUD x
"Alt Applicant:
#: ESMT 2015-003
I - 145'
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After Recording, Return To:
City Planner
City of Pasco
PO Box 293
Pasco, WA 99301
UTILITY EASEMENT
Tax Parcel No. 112073088
THE GRANTOR, City of Pasco, a Municipal Corporation of the State of Washington,
conveys and hereby grants to the Franklin County PUD, a Municipal Corporation of the
State of Washington, and to its successors or assigns, a non-exclusive utility easement to
construct, operate, maintain, repair, replace or remove on and under the below described land
electrical service lines and components with surface obstructions associated with said utility
service (i.e. pedestals, vaults, etc.):
The West 10 feet of Block 1, A.M. Wehe's Whitehouse Addition except the northerly 50
feet thereof and the North 10 feet of Block 1, A.M. Wehe's Whitehouse Addition except
the westerly 50 feet thereof and the North 10 feet of the adjoining vacated North Charles
Avenue and the North 10 feet of Lot 12, Block 6 A.M. Wehe's Whitehouse Addition
together with a 10 foot easement in Block 1 A.M. Wehe's Whitehouse Addition the
westerly line of which begins at a point of the West line of said Block ,1 said point being
located 50 feet South of the North line of said Block 1, and said line terminates at a
point on the North line of said Block 1, a distance of 50 feet East of the West line of said
Block 1, as shown in Exhibit A.
DATED this day of , 2015.
GRANTOR
Owner
STATE OF WASHINGTON )
ss.
County of FRANKLIN
On this day of , 2015, before me, the undersigned, duly
commissioned and sworn, personally appeared to me known to be
the individual(s) described above and who executed the within and foregoing instrument as
an agent of the owner(s) of record, and acknowledged to me that he/she/they signed the same
as his/her/their free and voluntary act and deed, for the uses and purposes therein mentioned,
and on oath stated that he/she/they is/are authorized to execute the said instrument.
GIVEN under by hand and official seal this day of , 2015.
Print Name:
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Page 20 of 21
Exhibit Item' PUD Utility Easement
Applicant: Franklin County PUD x
��Aff File #: ESMT 2015-003
ALVINA ST
LEWIS ST
10'