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HomeMy WebLinkAbout2015.05.18 Council Meeting PacketRegular Meeting AGENDA PASCO CITY COUNCIL 7:00 p.m. May 18, 2015 Page 1. CALL TO ORDER: 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Council members or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 5 - 9 (a) Approval of Minutes To approve the Minutes of the Pasco City Council Meeting dated May 4, 2015. 10 - 12 (b) Bills and Communications To approve claims in the total amount of $2,639,499.75. To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $198,786.06 and, of that amount, authorize $127,518.79 be turned over for collection. (c) Appointment to Downtown Pasco Development Authority To appoint Martin Valadez to Position No. 5 on the Downtown Pasco Development Authority (expiration date 12/20/18). 13 - 19 (d) * Street Vacation: A Portion of Washington Street (MF# VAC 2015- 010) To approve Resolution No. 3637, setting 7:00 P.M., Monday, June 15, 2015, as the time and date to conduct a public hearing to consider vacating a portion of Washington Street. 20 - 26 (e) * Street Vacation: Portion of Duluth St. and California Ave. (MF# VAC Page 1 of 221 Regular Meeting May 18, 2015 2015-009) To approve Resolution No. 3638, setting 7:00 P.M., Monday, June 15, 2015, as the time and date to conduct a public hearing to consider vacating a portion of Duluth Street and a portion of California Avenue. 27 - 33 (f) * Street Vacation: Portion of Road 60 (MF# VAC 2015-006) To approve Resolution No. 3639, setting 7:00 P.M., Monday, June 15, 2015, as the time and date to conduct a public hearing to consider vacating the west 15 feet of Road 60 south of Sylvester Street. (RC) MOTION: I move to approve the Consent Agenda are read. 4. PROCLAMATIONS AND ACKNOWLEDGEMENTS: (a) Special Recognition - Chiawana High School Student, Nayeli Cervantes, recipient of an AWC Center for Quality Communities Scholarship. (b) Presentation of Proclamation for "Public Works Week" May 17-23, 2015. Mayor Matt Watkins to present Proclamation to Jess Greenough, Field Division Manager and Kent McCue, Construction Manager. 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers 34 (b) General Fund Operating Statement through April 2015 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 35 - 40 (a) * Street Vacation: Portion of East Hillsboro Road Page 2 of 221 Regular Meeting May 18, 2015 CONDUCT PUBLIC HEARING MOTION: I move to adopt Ordinance No. 4220, an ordinance vacating a portion of East Hillsboro Street west of Highway 395, and further, authorize publication by summary only. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: 41 - 215 (a) Annexation: Road 80 Annexation (MF# ANX 2015-001) MOTION: I move to approve Resolution No. 3640, accepting a Notice of Intent (Ten Percent Petition) to commence annexation proceedings, providing a determination on the territory to be annexed and whether simultaneous zoning and the assumption of bonded indebtedness will be required. 9. UNFINISHED BUSINESS: 10. NEW BUSINESS: 216 - 218 (a) Utility Rate Study MOTION: I move to approve the Utility Rate Study Professional Services Agreement with FCS Group and, further, authorize the City Manager to execute the agreement. 219 - 221 (b) Wastewater System Impact Assessment - Phase I MOTION: I move to approve the Phase 1 of the Wastewater System Impact Assessment Professional Services Agreement with Murray, Smith & Associates, Inc. and, further, authorize the City Manager to execute the agreement. 11. MISCELLANEOUS DISCUSSION: 12. EXECUTIVE SESSION: 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed Q Quasi-Judicial Matter MF# “Master File #....” Page 3 of 221 Regular Meeting May 18, 2015 ___________________________________________________________________________ REMINDERS:  6:00pm, Monday, May 18, Conference Room #1 - LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK)  4:30pm, Tuesday, May 19, 6830 Rodeo Drive - Ribbon Cutting Ceremony, My Place Hotels (MAYOR MATT WATKINS) (ALL COUNCILMEMBERS INVITED TO ATTEND)  5:00pm, Tuesday, May 19, TRAC Facility - TRAC Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER AL YENNEY)  5:30pm, Monday, June 1, City Hall Campus - Police Community Services Building Ground Breaking Ceremony. (ALL COUNCILMEMBERS INVITED TO ATTEND) This meeting is broadcast live on PSC-TV Channel 191 on Charter Cable and streamed at www.pasco-wa.gov/psctvlive. Audio equipment available for the hearing impaired; contact the Clerk for assistance. Page 4 of 221 AGENDA REPORT FOR: City Council May 7, 2015 TO: Dave Zabell, City Manager Rick Terway, Director Administrative & Community Services Regular Meeting: 5/18/15 FROM: Sandy Kenworthy, Administrative Assistant II Administrative & Community Services SUBJECT: Approval of Minutes I. REFERENCE(S): Minutes of the May 4, 2015 meeting II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve the Minutes of the Pasco City Council Meeting dated May 4, 2015 III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 5 of 221 MINUTES REGULAR MEETING PASCO CITY COUNCIL MAY 4, 2015 1 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief; Bob Gear, Fire Chief and Kent McCue, Construction Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes: Minutes of the Pasco City Council Meeting dated April 20, 2015. Bills and Communications: To approve claims in the total amount of $2,541,333.57. Appointment to Pasco Public Facilities District Board: To appoint Caroline Bowdish to Position No. 1 to the Public Facilities District Board (expiration date 7/14/19). Appointments to Historic Preservation Commission: To reappoint Marilynn Baker to Position No. 3 and Tom Brandon to Position No. 4 to the Historic Preservation Commission (expiration date 8/1/18). Waiver of Sewer Utility Service Requirement (MF# USW2015-003): To conditionally approve the sewer utility service waiver for 5411 W. Livingston Road and, further, authorize the City Manager to execute the waiver agreement. Shoreline Master Program Revised Professional Services Agreement: To approve the Professional Services Agreement Amendment with Anchor QEA for the City’s Shoreline Master Program update and, further, authorize the City Manager to execute the amendment. Page 6 of 221 MINUTES REGULAR MEETING PASCO CITY COUNCIL MAY 4, 2015 2 Service Agreement with TRIDEC: To approve the Industrial Recruitment Participant Agreement with TRIDEC and, further, authorize the Mayor to execute the agreement. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Watkins presented a Proclamation to Bob Metzger, Chief of Police, Pasco Police Department proclaiming May 10-16, 2015 “National Police Week” and May 15, 2015 “Peace Officers’ Memorial Day.” REPORTS FROM COMMITTEES AND/OR OFFICERS: Ms. Francik, Mr. Yenney, Mr. Larsen and Mayor Watkins commented on the Cinco de Mayo celebration and parade. Mr. Martinez commented on the parade and Food Truck Friday. Mr. Hoffmann thanked All Star Motors for providing the parade vehicles for Councilmembers. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: City Council Elections. Council and staff discussed the proposed ordinance and resolution. Ordinance No. 4218, an Ordinance of the City of Pasco, Washington amending PMC 1.10.070 “Election of Councilmen Councilman-at-Large” and PMC 1.10.080 “Councilmen – Residential Requirement Removal.” MOTION: Ms. Francik moved to adopt Ordinance No. 4218, amending PMC 1.10.070 “Election of Councilmen Councilman-at-Large” and PMC 1.10.080 “Councilmen – Residential Requirement Removal” and, further, authorize publication by summary only. Mr. Martinez seconded. Motion carried unanimously. Resolution No. 3635, a Resolution of the City of Pasco, Washington declaring an intent to adopt District-Based General Elections. MOTION: Ms. Francik moved to approve Resolution No. 3635, declaring an intent to adopt District-Based Elections. Mr. Martinez seconded. Motion carried by the following Roll Call vote: Yes – Martinez, Watkins, Francik, Garrison, Hoffmann. No – Larsen, Yenney. Page 7 of 221 MINUTES REGULAR MEETING PASCO CITY COUNCIL MAY 4, 2015 3 Ordinance No. 4219, an Ordinance of the City of Pasco, Washington amending the zoning classification of property located in the 4600 block of Crescent Drive from RS-12 (Suburban) to R-3 (Medium Density-Residential). Council and staff discussed the proposed ordinance. MOTION: Ms. Francik moved to adopt Ordinance No. 4219, amending the zoning classification of property in the 4600 block of Crescent Drive from RS-12 (Suburban) to R-3 (Medium-Density Residential) and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Resolution No. 3636, a Resolution accepting the Planning Commission’s recommendation and approving a Special Permit for the location of a modular office at Fire Station 81. Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3636, approving a special permit for the location of a modular office at Fire Station 81 as recommended by the Planning Commission. Mr. Garrison seconded. Motion carried unanimously. NEW BUSINESS: Road 80 Annexation Notice of Intent (MF# ANX2015-001): Mr. White explained the details of the proposed notice. MOTION: Ms. Francik moved to set 7:00 p.m., May 18, 2015 as the time and date for a public meeting to consider the Road 80 Notice of Intent to annex 688 acres located west of Road 80. Mr. Garrison seconded. Motion carried 6-1. No – Larsen. Pasco Police Community Services Building – Award of Construction Contract: Council and staff discussed the details of the construction award and funding details. Terence Thornhill, Project Architect, 9221 Sandifur Pkwy., presented the details of the new building. Shannon Toranzo, representing Total Site Services, Project Contractor, thanked Council for the opportunity to construct the building. MOTION: Mr. Yenney moved to award the construction contract to Total Site Services in the amount of $7,148,235, including tax, for the new Pasco Police Community Services Building and, further, authorize the City Manager to execute the construction contract. Mr. Martinez seconded. Motion carried by unanimous Roll Call vote. Page 8 of 221 MINUTES REGULAR MEETING PASCO CITY COUNCIL MAY 4, 2015 4 Waste Water Treatment Plant Caustic Soda Improvements – Professional Engineering Design Services: Mr. Qayoumi explained the details of the proposed agreement. MOTION: Ms. Francik moved to approve a Professional Services Agreement with RH2 Engineering, Inc., in the amount of “not to exceed” $58,077 and, further, authorize the City Manager to execute the Agreement. Mr. Garrison seconded. Motion carried unanimously. MISCELLANEOUS COUNCIL DISCUSSION: Mr. Zabell informed Council that the US Postal Service has extended their Downtown Post Office building lease for an additional 5 years. He also noted the groundbreaking for the Police Community Services Building will be scheduled for the first week of June and asked Mr. Yenney and Mr. Hoffmann to confirm their availability on June 16 for a trip to Vancouver to look at Economic Development Projects. Mr. Strebel demonstrated new features of the CivicWeb meeting management software. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:08 p.m. APPROVED: ATTEST: _______________________ ______________________________ Matt Watkins, Mayor Debra L. Clark, City Clerk PASSED and APPROVED this 18th day of May, 2015. Page 9 of 221 AGENDA REPORT FOR: City Council May 12, 2015 TO: Dave Zabell, City Manager Rick Terway, Director Administrative & Community Services Regular Meeting: 5/18/15 FROM: Eva Lindgren, Deputy Director Administrative & Community Services SUBJECT: Bills and Communications I. REFERENCE(S): Accounts Payable Bad Debt Write-off/Collection II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: To approve claims in the total amount of $2,639,499.75 To approve bad debt write-off for Utility Billing, Ambulance, Cemetery, General Accounts, Miscellaneous Accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $198,786.06 and, of that amount, authorize $127,518.79 be turned over for collection III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: V. DISCUSSION: Page 10 of 221 CITY OF PASCO Council Meeting of: _ _:..::M:::ay'-"182 ,.::2.::-01'-'5'--- Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of pe~ury that the materials have been furnished, the We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington , do hereby certify on this 18 day of May, 2015 that the merchandise or services hereinafter specified have been received and are approved for payment: Claims Bank Payroll Bank Gen'l Bank Electronic Bank Check Numbers 203870-204123 47920-47965 900000115 Total Check Amount $1,097,846.24 $37,462.35 Total Checks $ Electronic Transfer Numbers 805517-805521 30081181-30081670 135-141 805524 Total EFT Amount $275,939.42 $613,332.98 $614,918.76 TotaiEFTs $ Grand Total $ Councilmember Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND STREET ARTERIAL STREET STREET OVERLAY C. D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MUL Tl MODAL FACILITY RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMNT LODGING SCHOOL IMPACT FEE REVOLVING ABATEMENT TRAG DEVELOPMENT & OPERATING ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER GENERAL CAP PROJ CONSTRUCTION WATER/SEWER EQUIPMENT RENTAL-OPERATING GOVERNMENTAL EQUIPMENT RENTAL-OPERATING BUSINESS EQUIPMENT RENTAL-REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL-REPLACEMENT BUSINESS MEDICAUDENTAL INSURANCE FLEX PAYROLL CLEARING GRAND TOTAL ALL FUNDS: $ Combined 1,135,308.59 1,504,191 .16 2,639,499.75 325 ,853.88 g,794.95 0.00 0.00 14,552.77 15,100.00 33,592.58 941.04 18,906.57 4,700.17 4,846 .71 61,846.35 2,652.29 676 .09 743.20 17,637.71 103,026.00 444.28 20,240.17 20,611.22 0.00 105,454.50 830,526.56 32,815.59 8,079.28 109,131 .80 70,843.06 0.00 2,717.68 823,765.30 2,639,499.75 CITY OF PASCO Council Meeting of:May 18,2015 Accounts Payable Approved The City Council City of Pasco,Franklin County,Washington We,the undersigned,do hereby certify under penalty of perjury that the materials have been furnished,the services rendered or the labor performed as described herein and that the claim is a just,due and unpaid obligation against the city and that we are authorized to authenticate and certify to said claim. ,City Manager RickTerway,A&C or We,the undersigned City Councilmembers of the City Council of the City of Pasco,Franklin County,Washington.do hereby certify on this 18 day of May,2015 that the merchandise or services hereinafter speci?ed have been received and are approved for payment: Claims Bank Payroll Bank Gen'|Bank Electronic Bank Combined Check Numbers 203870-204123 47920-47965 ‘ 9000001 15 Total Check Amount $1,097,846.24 $37,462.35 Total Checks $1,135,308.59 Electronic Transfer Numbers 805517-805521 30081181-30081670 135-141 805524 Total EFT Amount $275,939.42 $61 3,332.98 $61 4,91 8.76 Total EFTS $1,504,191.16 Grand Total S 2,639,499.75 Councilmember Councilmember SUMMARY OF CLAIMS BY FUND: GENERAL FUND 325,853.88 STREET 9,794.95 ARTERIALSTREET 0.00 STREET OVERLAY 0.00 C.D.BLOCK GRANT 14,552.77 HOME CONSORTIUM GRANT 15,100.00 NSP GRANT 33,592.58 KING COMMUNITYCENTER 941.04 AMBULANCESERVICE 18,906.57 CEMETERY 4,700.17 ATHLETIC PROGRAMS 4,846.71 GOLF COURSE 61,846.35 SENIOR CENTER OPERATING 2,652.29 MULTI MODALFACILITY 676.09 RIVERSHORE TRAIL &MARINAMAIN 743.20 SPECIAL ASSESSMNT LODGING 17,637.71 SCHOOL IMPACT FEE 103,026.00 REVOLVING ABATEMENT 444.28 TRAC DEVELOPMENT &OPERATING 20,240.17 ECONOMICDEVELOPMENT 20,611.22 STADIUM/CONVENTIONCENTER 0.00 GENERALCAP PROJ CONSTRUCTION 105,454.50 WATER/SEWER 830,526.56 EQUIPMENT RENTAL -OPERATING GOVERNMENTAL 32,815.59 EQUIPMENT RENTAL -OPERATING BUSINESS 8,079.28 EQUIPMENT RENTAL -REPLACEMENTGOVERNMENTAL 109,131.80 EQUIPMENT RENTAL-REPLACEMENTBUSINESS 70,843.06 MEDICAL/DENTALINSURANCE 0.00 FLEX 2,717.68 PAYROLL CLEARING 823,765.30 GRAND TOTAL ALL FUNDS:$2,639,499.75 Page 11 of 221 BAD DEBT WRITE-OFF/COLLECTION April 1-30, 2015 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-off are under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $10.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT – LIENS - These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct Write-off Referred to Collection Total Write-off Utility Billing $ 597.11 470.01 1,067.12 Ambulance $ 70,057.19 14,195.78 84,252.97 Court A/R $ .00 112,853.00 112,853.00 Code Enforcement $ 154.00 .00 154.00 Cemetery $ 294.00 .00 294.00 General $ .00 .00 .00 Miscellaneous $ 164.97 .00 164.97 TOTAL: $ 71,267.27 127,518.79 198,786.06 Page 12 of 221 AGENDA REPORT FOR: City Council May 12, 2015 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 5/18/15 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Street Vacation: A Portion of Washington Street (MF# VAC 2015-010) I. REFERENCE(S): Overview Map Vicinity Map Proposed Resolution Vacation Petition II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No._________, setting 7:00 P.M., Monday, June 15, 2015, as the time and date to conduct a public hearing to consider vacating a portion of Washington Street. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The Port of Pasco and a private property owner have petitioned to vacate that portion of Washington Street between 5th Avenue and the BNSF railroad right-of-way. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is June 15, 2015. V. DISCUSSION: This particular vacation request was initially considered by the Council in 2013. At that Page 13 of 221 time the vacation request was denied because of concerns over inconsistencies with the Boat Basin and Marine Terminal Plan and Mr. Morales’s plans to build a shop. During the previous vacation process Staff worked with Mr. Morales but could not help him find an alternate location of comparable value for a shop facility. Having looked for other sites Mr. Morales now plans to move forward and build a shop on his parcel at the corner of South 5th Avenue and Washington Street. A building permit can be issued for the shop without the street vacation but the fact that the street exists as a platted street complicates the permitting process. Requiring the street to be improved at the time the shop is built does not appear logical due to the fact the street serves no public propose (it dead ends into the BNSF mainline). The two property owners with frontage on Washington Street (Morales/Port of Pasco) have petitioned for the vacation. Page 14 of 221 It e m : R O W V a c a t i o n P t n . o f W a s h i n g t o n Fi l e # : V A C 2 0 1 5 - 0 1 0 Ap p l i c a n t : P o r t o f P a s c o / M o r a l e s Ov e r v i e w Ma p SI T E Page 15 of 221 It e m : R O W V a c a t i o n P t n . o f W a s h i n g t o n Ap p l i c a n t : P o r t o f P a s c o / M o r a l e s Vi c i n i t y Ma p Fi l e # : V A C 2 0 1 5 - 0 1 0 8 0 ' 1 3 8 ' 1 2 6 ' SI T E Page 16 of 221 RESOLUTION NO. ______ A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF A PORTION OF WASHINGTON STREET. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating all of Washington Street adjacent to Block 18, Riverside Addition between the east right-of-way line of South 5th Avenue and the BNSF railroad right-of-way, will be held before the City Council of the City of Pasco in the Council Chambers at 525 N. Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on June 15, 2015. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco this 18th day of May, 2015. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra L. Clark, Leland B. Kerr City Clerk City Attorney Page 17 of 221 It e m : R O W V a c a t i o n P t n . o f W a s h i n g t o n Ap p l i c a n t : P o r t o f P a s c o / M o r a l e s Vi c i n i t y Ma p Fi l e # : V A C 2 0 1 5 - 0 1 0 8 0 ' 1 3 8 ' 1 2 6 ' SI T E Page 18 of 221 Page 19 of 221 AGENDA REPORT FOR: City Council May 12, 2015 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 5/18/15 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Street Vacation: Portion of Duluth St. and California Ave. (MF# VAC 2015- 009) I. REFERENCE(S): Overview Map Vicinity Map Proposed Resolution Vacation Petition II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No._________, setting 7:00 P.M., Monday, June 15, 2015, as the time and date to conduct a public hearing to consider vacating a portion of Duluth Street and a portion of California Avenue. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The owner of property within Blocks 8 and 24 of the Freys Addition has petitioned for the vacation of that portion of Duluth Street adjacent to his property and a portion of California Avenue. Duluth Street is one of the streets identified for vacation in the Circulation Plan for the Oregon Avenue Corridor. California Avenue is 80 feet wide and can be reduce to 60 feet in width. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is June 15, 2015. Page 20 of 221 V. DISCUSSION: Page 21 of 221 It e m : S t r e e t V a c a t i o n Fi l e # : V A C 2 0 1 5 - 0 0 9 Ap p l i c a n t : L e o P r i e t o Ov e r v i e w Ma p SI T E Page 22 of 221 It e m : S t r e e t V a c a t i o n Fi l e # : V A C 2 0 1 5 - 0 0 9 Ap p l i c a n t : L e o P r i e t o Vi c i n i t y Ma p SI T E 3 2 0 '1 0 ' 8 0 ' 3 9 0 ' Page 23 of 221 RESOLUTION NO. ______ A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER VACATING A PORTION OF DULUTH STREET AND A PORTION OF CALIFORNIA. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating that portion of Duluth Street located between Blocks 8 and 24 Freys Addition and the east 10 feet of California Avenue between the north line of Duluth street and the north line of Spokane Street, will be held before the City Council of the City of Pasco in the Council Chambers at 525 N. Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on June 15, 2015. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco this 18th day of May, 2015. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra L. Clark Leland B. Kerr City Clerk City Attorney 1 Page 24 of 221 It e m : S t r e e t V a c a t i o n Fi l e # : V A C 2 0 1 5 - 0 0 9 Ap p l i c a n t : L e o P r i e t o Ex h i b i t #1 SI T E 3 2 0 '1 0 ' 8 0 ' 3 9 0 ' Page 25 of 221 Page 26 of 221 AGENDA REPORT FOR: City Council May 12, 2015 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 5/18/15 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Street Vacation: Portion of Road 60 (MF# VAC 2015-006) I. REFERENCE(S): Overview Map Vicinity Map Proposed Resolution Vacation Petition II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. _________, setting 7:00 P.M., Monday, June 15, 2015, as the time and date to conduct a public hearing to consider vacating the west 15 feet of Road 60 south of Sylvester Street. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The Council recently vacated the east 15 feet of Road 60 south of Sylvester Street at the request of an adjoining property owner. The property owner on the opposite side of the street also wishes to vacate the west 15 feet for the same section of Road 60. Road 60 south of Sylvester Street is unimproved except for a pathway that provides public access to the Columbia River. Thirty feet of Road 60 will remain for public access to the river. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which Page 27 of 221 provides the statutory 20-day hearing notice, is June 15, 2015. V. DISCUSSION: Page 28 of 221 It e m : S t r e e t V a c a t i o n Fi l e # : V A C 2 0 1 5 - 0 0 6 Ap p l i c a n t : D o u g H u g h e s Ov e r v i e w Ma p SI T E Page 29 of 221 It e m : S t r e e t V a c a t i o n Fi l e # : V A C 2 0 1 5 - 0 0 6 Ap p l i c a n t : D o u g H u g h e s Vi c i n i t y Ma p SI T E Page 30 of 221 RESOLUTION NO. ______ A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER VACATING A PORTION OF ROAD 60. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating the west 15 feet of Road 60 south of Sylvester Street, will be held before the City Council of the City of Pasco in the Council Chambers at 525 N. Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on June 15, 2015. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco this 18th day of May, 2015. _____________________________ Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra L. Clark Leland B. Kerr City Clerk City Attorney 1 Page 31 of 221 It e m : S t r e e t V a c a t i o n Fi l e # : V A C 2 0 1 5 - 0 0 6 Ap p l i c a n t : D o u g H u g h e s Ex h i b i t #1 SI T E 15 ' 29 5 ' Page 32 of 221 Page 33 of 221 GENERAL F UND OPE RATING STAT EMENT PRELI MINARY, UNADJUSTE D T H ROUGH APRIL 2015 ADOPT ED YTD %OF ADOPTED YTD %OF 2014 2014 TOTAL 2015 2015 A N NUAL BUD GET ACT UAL ACT UAL BUDGET ACT UAL BUDGET REVENUE SOURCE S: TAXE S: P ROPERTY 6,845,170 3,180,456 46.5% 7,159,507 1,699,004 1 23.7% SAL ES 8,207,000 3,090,431 37.7% 8,640,765 3,563,702 41.2% P UBLIC SAFETY 1,100,000 368,153 33.5% 1,200,000 397,894 33.2% UTILITY 7,789,544 3,021 ,193 38.8% 8,349,000 2,662,760 31.9% OTHER 1,090,000 476,058 43.7% 1,046,000 510,774 48.8% Subtotal 25,031,714 10,136,291 40.5% 26,395,272 8,834,1 34 33.5% LICENSE S & PERMITS 1,124,800 784,644 69.8% 1,304,500 778,635 59.7% INTERGOVT RE V E NU E 1,496,000 389,303 26.0% 1,566,170 405,738 25.9% CHARGES F OR SE RVICE S 5,391,233 2,018,145 37.4% 6,224,521 1,984,393 31.9% FINES & FORF EITS 882,000 289,663 32.8% 806,650 277,436 34.4% MISC. REVE NUE 581,160 195,1 4 1 33 .6% 437,465 146,979 33.6% DEBT AND T RANSFERS IN 4 ,077,956 46,000 1.1% 8,471,423 46,000 0 .5% TOT AL R EV E NU ES 38,584,863 13,859,187 35.9% 45,206,001 12,473,315 27.6% B E G INNING FUND BALANCE 5,902,824 6,245,218 6,501,765 9,171 ,157 TOT AL SOURCE S 44,487,687 20,104,405 45.2% 51,707,766 21,644,472 41 .9% EXPEND ITURES: CIT Y COUNCIL 113,152 31,908 28.2% 113,543 33,261 29.3% MUNICI PAL COURT 1,481 ,060 448,605 30.3% 1,564,0 15 463,081 29.6% CITY MANAGE R 1,035,567 423,341 40 .9% 1,280,054 444,756 34.7% POLICE 12,338,014 3,866,195 31.3% 12,867,742 4,230,483 32.9% FIRE 5,146,376 1,620,699 31.5% 5,797,612 1,885,941 32.5% A DM IN & COMMUNIT Y SVCS 6,618,351 2 ,163,1 89 32 .7% 7,458,396 2,421,781 32.5% COMMUNITY D EVELO PM E NT 1,442,650 402,146 27.9% 1,5 18,261 450,70 5 29.7% E NGIN EER ING 1,771,200 498,455 28.1% 1,81 1,064 467,955 25.8% LI B RARY 1,148,380 401,152 34.9% 1,153,680 418,837 36.3% NON-DEPARTMENTAL 2,662,343 668,140 25.1% 3,082,901 687,883 22.3% DEBT AND TRANSFE RS OUT 5 ,288,388 1,064,759 20.1% 9,365,296 378,672 4.0% T OT AL EXP ENDIT URES 39,045,481 11 ,588,589 29.7% 46,012 ,564 11,883,355 25.8% REQUIRED A DJUSTMENTS RELATING T O REVENUE RECOGNITION*: (3,514,678) ENDING FUND BALANCE 5,442,206 8,515,816 5 ,695,202 6,246,439 TOTAL EXPEND & END FUND BAL 44,487,687 20,104,405 51,707,766 18,129,794 UNRESTRICTED CASH AND INVESTMENTS: 5,593,135 5 ,963,270 EXPECTED PERCENTAGE OF REVENUES AND EXPENDITURE, FOR 4 MONTHS: 33% Key: 1 Rece ipts from the County dropped by $1.4 million in April. This will be offset by an increase of $1 .5 million in May. *20 14 revenue accruals to be reversed in 2015 These statements are intended for Management use only. REVENUE SOURCES: TAXES: PROPERTY SALES PUBLIC SAFETY UTILITY OTHER Subtotal LICENSES &PERMITS |NTERGO\/‘T REVENUE CHARGES FOR SERVICES FINES &FORFEITS MISC.REVENUE DEBT AND TRANSFERS IN TOTAL REVENUES BEGINNINGFUND BALANCE TOTAL SOURCES EXPENDITURES: CITY COUNCIL MUNICIPAL COURT CITY MANAGER POLICE FIRE ADMIN &COMMUNITY S\/CS COMMUNITY DEVELOPMENT ENGINEERING LIBRARY NON—DEPARTMENTAL DEBT AND TRANSFERS OUT TOTAL EXPENDITURES REQUIRED ADJUSTMENTS GENERAL FUND OPERATING STATEMENT PRELIMINARY,UNADJUSTED THROUGH APRIL 2015 RELATING TO REVENUE RECOGNITION‘: ENDING FUND BALANCE TOTAL EXPEND &END FUND BAL UNRESTRICTED CASH AND INVESTMENTS: ADOPTED YTD %OF ADOPTED YTD %OF 2014 2014 TOTAL 2015 2015 ANNUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL BUDGET 6,845,170 3,180,456 46.5%7,159,507 1,699,004 1 23.7% 8,207,000 3,090,431 37.7%8,640,765 3,563,702 41.2% 1,100,000 368,153 33.5%1,200,000 397,894 33.2% 7,789,544 3,021,193 38.8%8,349,000 2,662,760 31.9% 1,090,000 476,058 43.7%1,046,000 510,774 48.8% 25,031,714 10,136,291 40.5%26,395,272 8,834,134 33.5% 1,124,800 784,644 69.8%1,304,500 778,635 59.7% 1,496,000 389,303 26.0%1,566,170 405,738 25.9% 5,391,233 2,018,145 37.4%6,224,521 1,984,393 31.9% 882,000 289,663 32.8%806,650 277,436 34.4% 581,160 195,141 33.6%437,465 146,979 33.6% 4,077,956 46,000 1.1%8,471 ,423 46,000 0.5% 38,584,863 13,859,187 35.9%45,206,001 12,473,315 27.6% 5,902,824 6,245,218 6,501,765 9,171,157 44,487,687 20,104,405 45.2%51 ,707,766 21,644,472 41.9% 113,152 31,908 28.2%113,543 33.261 29.3% 1,481,060 448,605 30.3%1,564,015 463,081 29.6% 1,035,567 423,341 40.9%1,280,054 444,756 34.7% 12,338,014 3,866,195 31.3%12,867,742 4,230,483 32.9% 5,146,376 1,620,699 31.5%5,797,612 1,885,941 32.5% 6,618,351 2,163,189 32.7%7,458,396 2,421,781 32.5% 1,442,650 402,146 27.9%1,518,261 450,705 29.7% 1,771,200 498,455 28.1%1,811,064 467,955 25.8% 1,148,380 401,152 34.9%1,153,680 418,837 36.3% 2,662,343 668,140 25.1%3,082,901 687,883 22.3% 5,288,388 1,064,759 20.1%9,365,296 378,672 4.0% 39,045,481 11,588,589 29.7%46,012,564 11,883,355 25.8% (3,514,678) 5,442,206 8,515,816 5,695,202 6,246,439 44,487,687 20,104,405 51,707,766 18,129,794 5,593,135 5,963,270 33%EXPECTED PERCENTAGE OF REVENUES AND EXPENDITURE,FOR 4 MONTHS: Key: 1 Receipts from the County dropped by $1.4 million in April.This will be offset by an increase of $1.5 mlllion in May. ‘2014 revenue accruals to be reversed in 2015 These statements are intended for Management use only. Page 34 of 221 AGENDA REPORT FOR: City Council May 11, 2015 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 5/18/15 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Street Vacation: Portion of East Hillsboro Road (MF# VAC 2015-007) I. REFERENCE(S): Overview Map Vicinity Map Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT PUBLIC HEARING MOTION: I move to adopt Ordinance No._________, an ordinance vacating a portion of East Hillsboro Street west of Highway 395, and further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The owner of the parcel at the southeast corner of East Hillsboro Street and Travel Plaza Way has petitioned for the vacation of that portion of East Hillsboro Street located to the east of Travel Plaza Way. The vacation is being requested to facilitate the development of an implement dealership on the property. It was recommended that the City Council set May 18, 2015 as the date to consider the vacation. Page 35 of 221 V. DISCUSSION: Several public utility lines are located within the subject portion of East Hill sboro Street. In the event the vacation is granted, an easement in favor of the City is necessary to allow for continued access to maintain public infrastructure. Because the utilities are spread throughout the right-of-way a full width easement is recommended. Page 36 of 221 It e m : S t r e e t V a c a t i o n Fi l e # : V A C 2 0 1 5 - 0 0 7 Ap p l i c a n t : J e r e m y L a m e c k e r Ov e r v i e w Ma p SI T E Page 37 of 221 It e m : S t r e e t V a c a t i o n Fi l e # : V A C 2 0 1 5 - 0 0 7 Ap p l i c a n t : J e r e m y L a m e c k e r Vi c i n i t y Ma p SI T E 22 5 ' 80 ' Page 38 of 221 WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3rd Pasco, WA 99301 ORDINANCE NO. __________ AN ORDINANCE VACATING A PORTION OF EAST HILLSBORO STREET WEST OF HIGHWAY 395. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That East Hillsboro Street from the west right-of-way line of Highway 395 to the east right-of-way line of Travel Plaza Way, as depicted in Exhibit “1” be and the same is hereby vacated subject to the easement retained in Section 2 hereof. Section 2. That the City shall retain an easement and the right to exercise or grant easements with respect to all of the right-of-way vacated in Section 1 above for the construction, repair and maintenance of public utilities and services. Section 3. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. Section 4. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 18th day of May 2015. _____________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: _____________________________ ___________________________ Debra L. Clark, City Clerk, MMC Leland B. Kerr, City Attorney 1 Page 39 of 221 It e m : S t r e e t V a c a t i o n Fi l e # : V A C 2 0 1 5 - 0 0 7 Ap p l i c a n t : J e r e m y L a m e c k e r Ex h i b i t #1 SI T E 22 5 ' 80 ' Page 40 of 221 AGENDA REPORT FOR: City Council May 13, 2015 TO: Dave Zabell, City Manager Rick White, Director Community & Economic Development Regular Meeting: 5/18/15 FROM: Dave McDonald, City Planner Community & Economic Development SUBJECT: Annexation: Road 80 Annexation (MF# ANX 2015-001) I. REFERENCE(S): Overview Map Proposed Resolution Notice of Intent to Commence Annexation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. _______, accepting a Notice of Intent (Ten Percent Petition) to commence annexation proceedings, providing a determination on the territory to be annexed and whether simultaneous zoning and the assumption of bonded indebtedness will be required. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On April 20, 2015 the Council authorized the City Manager to execute a Notice of Intent to Commecne Annexation proceedings for the Road 80 Annexation Area. The Notice of Intent was executed on April 29, 2015 and the Council set May 18, 2015 as the date to hold a public meeting on the Notice of Intent. The Notice of Intent has been reviewed by staff, and has been determined to contain sufficient signatures to initiate the annexation process. Notices of Intent are required to contain the signatures of property owners representing at least 10 percent of the assessed value of an area proposed for annexation. In this case, the Notice of Intent represent approximately 14 percent of the ownership. Page 41 of 221 V. DISCUSSION: The petition method of annexation requires the Council to hold a public meeting upon receipt of a Notice of Intent to begin the annexation to determine: 1. Whether the city will accept or require modification of the proposed annexation area; 2. Whether the city will require simultaneous adoption of zoning; and, 3. Whether the city will require the property to assume all or a portion of existing city indebtedness. The proposed resolution has been prepared to indicate simultaneous zoning will be required but following past practices the annexation area will not assume any bonded indebtedness. Typically past annexation have not been processed with simultaneous zoning. In this case individuals within the annexation area have requested that the determination for zoning be established in advance of the Council’s consideration of the annexation. To accommodate that request staff consulted with the City Attorney and formulated a process that resembles “pre-zoning” a potential annexation area in accord with State law. Reconciling that process with our own municipal code will necessitate two zoning hearings before the Council in addition to the Planning Commission hearing. The Council held the first hearing on April 20th and will hold the second hearing on June 1st. Page 42 of 221 It e m : R o a d 8 0 A r e a A n n e x a t i o n Fi l e # : A N X 2 0 1 5 - 0 0 1 Ap p l i c a n t : Ov e r v i e w Ma p SI T E Page 43 of 221 RESOLUTION NO.________ A RESOLUTION ACCEPTING A NOTICE OF INTENT (TEN PERCENT PETITION) TO COMMENCE ANNEXATION PROCEEDINGS, PROVIDING A DETERMINATION ON THE TERRITORY TO BE ANNEXED AND WHETHER SIMULTANEOUS ZONING AND THE ASSUMPTION OF BONDED INDEBTEDNESS WILL BE REQUIRED. WHEREAS, the owners of unincorporated lands located west of Road 80 have through their grant of a power of attorney filed a Notice of Intent to annex to the City of Pasco; and WHEREAS, the City Council of the City of Pasco has reviewed the Notice of Intent and has determined annexation of the territory would support the provision of municipal services within the Pasco Urban Growth Area and is in the best interest of the Pasco community; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: A) That the City will accept the proposed territory to be annexed as described in Exhibit "A” and depicted in Exhibit “B” attached hereto. B) That the territory to be annexed will require simultaneous adoption of zoning regulations. C) That the annexation area will not be required to assume any portion of existing City bonded indebtedness. PASSED by the City Council of the City of Pasco this 18th day of May, 2015. ____________________________________ Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: ____________________________________ ____________________________________ Debra Clark, City Clerk Leland B. Kerr, City Attorney Page 44 of 221 EXHIBIT “A” LEGAL DESCRIPTION ROAD 80 ANNEXATION AREA Beginning at a point on the south line of the FCID canal right-of-way, said point being the intersection with the west right-of-way line of Road 96 and the south right-of-way line of the FCID canal right-of- way; Thence southerly along the west right-of-way line of Road 96 to the intersection with the northeast corner of Lot 2 Short Plat 99-05; Thence westerly along the north line of Lot 2 Short Plat 99-05 to the northwest corner thereof; Thence southerly along the west line of Lot 2 Short Plat 99-05 to the southwest corner thereof, said southwest corner also being a point on the north line of Lot, 3 Basswood Estates; Thence westerly along the north line of Lot 3, Basswood Estates to the northwest corner of said Lot 3; Thence southerly along the west line of said Lot 3 to the southwest corner of said Lot 3, said corner also being the northwest corner of Lot 4, Basswood Estates; Thence southerly along the west line of Lot 4, Basswood Estates to the southwest corner of said Lot 4, said southwest corner also being the northwest corner of Lot 4 Short Plat 2003-01; Thence southerly along the west line of Lot 4, Short Plat 2003-01 to the north right-of-way line of West Argent Road; Thence west along the north right-of-way line of West Argent Road to the intersection with the northerly projection of the east right-of-way line of Road 100; Thence southerly along said projection to the intersection with the south right-of-way line of West Argent Road; Thence continuing southerly along the east right-of-way line of Road 100 to the intersection with the north right-of-way line of West Court Street; Thence easterly along the north right- of-way line of West Court Street to the intersection with the east right-of-way line of Road 84; Thence southerly along the east right-of-way line of Road 84 to the intersection with the northwest corner of Lot 13, Block 1, Back Roads Country Estates; Thence easterly along the north line of said Lot 13, Back Roads Country Estates and continuing easterly along the north line of Lots 14, and 15, Block 1, Back Roads Country Estates to the intersection with the northeast corner of said Lot 15, said corner of said Lot 15, being 635.78 feet more or less from the east right-of-way line of West Court Street; Thence southerly for a distance of 24 feet; Thence easterly for a distance of 6 feet to the northeast/southwest line of Lot 17, Block 1, Back Roads Country Estates; Thence easterly along the north line of said Lot 17 and Lots 18, 19, 20, 21 and 22, Block 1, Back Roads Country Estates to the intersection with the west right-of-way line of Road 80; Thence continuing easterly along the easterly projection of the north line of Lot 22, Block 1 Back Roads Country Estates to the intersection with the east right-of-way line of Road 80; Thence northerly along the east right-of-way line of Road 80 to the intersection with the northwest corner of Lot 4, Short Plat 76-10; Thence westerly along the westerly projection of the north line of Lot 4, Short Plat 76-10 to the intersection with the west right-of-way line of Road 80; Thence northerly along the west right-of-way Road 80 to the intersection with the south right-of-way line of West Argent Road; Thence westerly along the south right-of-way line of West Argent Road to the intersection with the east right-of-way line of Road 84; Thence westerly along the westerly projection of the south right-of-way line of West Argent Road to the intersection with the southerly projection of the west right-of-way line of Road 84; Thence northerly along said projection of Road 84 and continuing northerly along the west right-of-way line of Road 84 to the intersection with the south right-of-way line of the FCID canal right- of-way; Thence westerly along said canal right-of-way to the point of beginning. Page 45 of 221 Page 46 of 221 Page 47 of 221 Page 48 of 221 Page 49 of 221 Page 50 of 221 Page 51 of 221 Page 52 of 221 Page 53 of 221 Page 54 of 221 Page 55 of 221 Page 56 of 221 Page 57 of 221 Page 58 of 221 Page 59 of 221 Page 60 of 221 Page 61 of 221 Page 62 of 221 Page 63 of 221 Page 64 of 221 Page 65 of 221 Page 66 of 221 Page 67 of 221 Page 68 of 221 Page 69 of 221 Page 70 of 221 Page 71 of 221 Page 72 of 221 Page 73 of 221 Page 74 of 221 Page 75 of 221 Page 76 of 221 Page 77 of 221 Page 78 of 221 Page 79 of 221 Page 80 of 221 Page 81 of 221 Page 82 of 221 Page 83 of 221 Page 84 of 221 Page 85 of 221 Page 86 of 221 Page 87 of 221 Page 88 of 221 Page 89 of 221 Page 90 of 221 Page 91 of 221 Page 92 of 221 Page 93 of 221 Page 94 of 221 Page 95 of 221 Page 96 of 221 Page 97 of 221 Page 98 of 221 Page 99 of 221 Page 100 of 221 Page 101 of 221 Page 102 of 221 Page 103 of 221 Page 104 of 221 Page 105 of 221 Page 106 of 221 Page 107 of 221 Page 108 of 221 Page 109 of 221 Page 110 of 221 Page 111 of 221 Page 112 of 221 Page 113 of 221 Page 114 of 221 Page 115 of 221 Page 116 of 221 Page 117 of 221 Page 118 of 221 Page 119 of 221 Page 120 of 221 Page 121 of 221 Page 122 of 221 Page 123 of 221 Page 124 of 221 Page 125 of 221 Page 126 of 221 Page 127 of 221 Page 128 of 221 Page 129 of 221 Page 130 of 221 Page 131 of 221 Page 132 of 221 Page 133 of 221 Page 134 of 221 Page 135 of 221 Page 136 of 221 Page 137 of 221 Page 138 of 221 Page 139 of 221 Page 140 of 221 Page 141 of 221 Page 142 of 221 Page 143 of 221 Page 144 of 221 Page 145 of 221 Page 146 of 221 Page 147 of 221 Page 148 of 221 Page 149 of 221 Page 150 of 221 Page 151 of 221 Page 152 of 221 Page 153 of 221 Page 154 of 221 Page 155 of 221 Page 156 of 221 Page 157 of 221 Page 158 of 221 Page 159 of 221 Page 160 of 221 Page 161 of 221 Page 162 of 221 Page 163 of 221 Page 164 of 221 Page 165 of 221 Page 166 of 221 Page 167 of 221 Page 168 of 221 Page 169 of 221 Page 170 of 221 Page 171 of 221 Page 172 of 221 Page 173 of 221 Page 174 of 221 Page 175 of 221 Page 176 of 221 Page 177 of 221 Page 178 of 221 Page 179 of 221 Page 180 of 221 Page 181 of 221 Page 182 of 221 Page 183 of 221 Page 184 of 221 Page 185 of 221 Page 186 of 221 Page 187 of 221 Page 188 of 221 Page 189 of 221 Page 190 of 221 Page 191 of 221 Page 192 of 221 Page 193 of 221 Page 194 of 221 Page 195 of 221 Page 196 of 221 Page 197 of 221 Page 198 of 221 Page 199 of 221 Page 200 of 221 Page 201 of 221 Page 202 of 221 Page 203 of 221 Page 204 of 221 Page 205 of 221 Page 206 of 221 Page 207 of 221 Page 208 of 221 Page 209 of 221 Page 210 of 221 Page 211 of 221 Page 212 of 221 Page 213 of 221 Page 214 of 221 Page 215 of 221 AGENDA REPORT FOR: City Council May 12, 2015 TO: Dave Zabell, City Manager Regular Meeting: 5/18/15 FROM: Rick Terway, Director Administrative & Community Services SUBJECT: Utility Rate Study I. REFERENCE(S): PSA Summary Sheet II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Utility Rate Study Professional Services Agreement with FCS Group and, further, authorize the City Manager to execute the agreement. III. FISCAL IMPACT: $84,425.00 - Utility Fund IV. HISTORY AND FACTS BRIEF: Historically, the City has prepared in-house utility rate studies. To the best of our knowledge, it has been well over a decade since the City had a comprehensive external utility rate study performed. It is proposed that FCS Group (FCS), a professional economic and accounting firm with extensive expertise in public sector rate studies and cost allocation, assist the City in reviewing all aspects of City-owned utilities, including operational cost, future utility capital needs as identified in the various adopted plans, and funds allotted to each utility. Each of the four City-owned utilities, water, sanitary sewer, storm sewer and irrigation, are operated as an enterprise fund. All revenues collected through rates, gr ants and other sources must be sufficient to cover the costs of operating the utility in compliance with all applicable laws and regulations, meet debt service and bond covenant obligations, and provide sufficient funding for future planned capital needs and system renewal. Page 216 of 221 V. DISCUSSION: It is proposed that FCS be contracted to analyze raw information provided by staff in relation to projected revenues, expenses, capital improvement plans, debt schedules, fiscal policies and customer billing data in order to develop appropriate rate alternatives designed to generate revenues sufficient to meet projections based on anticipated growth and budgetary constraints. Working in concert with staff, FCS will conduct a cost of service analysis, which will provide the basis for fee development and establishing equity for the system users. FCS will design a rate structure that supports both the short and long term needs of the City's utilities and it's rate payers. FCS will make a presentation to City Council explaining the process and provide the results of the study and rate recommendations. An additional benefit of this study is the resulting documents which will enable City staff to monitor and evaluate rates, taking into account changing system demands and fiscal constraints. Staff recommends approval of the proposed agreement. Page 217 of 221 Professional Services Agreement (Summary Sheet) Project: Utility Rate Study Consultant: FCS Group Address: 7525 166th Ave NE Ste D-215 Redmond WA 98052 Scope of Services: To complete Utility Rate Studies for Water, Sewer, Storm Sewer and Irrigation Systems operated by the city. Study to include both Operation & Capital Improvements needed or required during the period studied . Term: 6 months Completion Date: October 15, 2015 Payments to Consultant: D Hourly Rate: $ __________ _ !{] D Fixed Sum of: $ 84,425.00 ----------- Other:-------------- Insurance to be Provided: 1. Commercial General Liability: [{] $1,000,000 each occurrence; D $2,000,000 general aggregate; or D $ each occurrence; and $ general aggregate 2 . Professional Liability: IZJ $1,000,000 per claim; D $1,000,000 policy aggregate limit; or D $ per claim; and $ per policy aggregate limit Other Information: None. Signature by: D Mayor [Z] City Manager Professional Services Agreement (Summary Sheet) Consultant:PCS Group Address,7525 166th Ave NE Ste [1215 Redmond WA 98052 Scope of Services: To complete Utility Rate Studies for Water,Sewer,Storm Sewer and Irrigation Systems operated by the city.Study to include both Operation &Capital Improvements needed or required during the period studied. Term:6 months October 15, Payments to Consultant: D Hourly Rate:$ Fixed Sum of:$84425-00 D Other: Insurance to be Provided: 1.Commercial General Liability: $1,000,000 each occurrence; |:|$2,000,000 general aggregate;or D $each occurrence;and $general aggregate 2.Professional Liability: $1,000,000 per claim; El $1,000,000 policy aggregate limit;or I_—__|$per claim;and $per policy aggregate limit Other Information: None. Signature by: MayorU City Manager Page 218 of 221 AGENDA REPORT FOR: City Council May 13, 2015 TO: Dave Zabell, City Manager Regular Meeting: 5/18/15 FROM: Ahmad Qayoumi, Director Public Works SUBJECT: Wastewater System Impact Assessment - Phase I I. REFERENCE(S): Professional Services Agreement Summary Sheet II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve the Phase 1 of the Wastewater System Impact Assessment Professional Services Agreement with Murray, Smith & Associates, Inc. and, further, authorize the City Manager to execute the agreement. III. FISCAL IMPACT: Sewer Fund - Not to exceed $49,500 IV. HISTORY AND FACTS BRIEF: In the spring of 2014, the City Council adopted the Sanitary Sewer Master Plan. The Plan identifies strategies and outlines future capital improvements necessary to address current and future flow and loading to the Wastewater Treatment Plant (WWTP). The Department of Ecology (Ecology) previously issued an order delegating the management of the industrial permitting and pretreatment to the City, a role Ecology has historically served. In the months following Ecology’s order, the City worked to prepare and adopt ordinances and developed a program to implement this new regulatory responsibility. The adopted Pretreatment Ordinance establishes limits and outlines other requirements for discharge of BOD and Soluble BOD. Additionally, the (WWTP) began experiencing high levels of BOD and Soluble BOD inflow in 2014. This additional loading to the system has resulted in operational challenges and concerns. While the Sanitary Sewer Master Plan is a necessary and valuable planning tool, the document takes a very high level view in terms of day-to-day operation. The changes Page 219 of 221 in loading to the WWTP, regulatory responsibilities, and implementation of the pretreatment program necessitates a much more targeted assessment of the WWTP processes and control of organic loading to the WWTP. The recommended technical assessment will focus on the optimization of plant operations, control of plant loadings, and compliance with the NPDES permit requirements. While the higher loadings of BOD and soluble BOD to the WWTP are a relatively recent occurrence, as an agricultural processing hub, the City anticipates their continuation until such flows can be diverted to the Process Water Reuse Facility (PWRF). Conducting the proposed assessment is a proactive step that will ultimately expedite actions necessary in the near future to optimize pretreatment efforts and optimize the operation of the WWTP. One such example is the possibility of partnering with industrial users on public/private joint improvements for the pretreatment process. As a relevant side note, Ecology's approval of the City's Sanitary Master Plan was predicated on the condition that the City ultimately discontinue the discharge of food processing wastewater to the municipal WWTP and divert it to the PWRF. Staff is working with Ecology to develop a master plan to pave the way to connect the current and future food processors to the PWRF. V. DISCUSSION: Specialized expert assistance is needed to complete the report, accordingly, staff is proposing that the City contract with Murray Smith & Associates (MSA) to conduct the system assessment. MSA previously completed the City’s Sanitary Sewer Master Plan. MSA and the City have developed a work plan that is intended to investigate wastewater flows to (1) help reduce the impacts in the short-term and (2) evaluate alternatives and select improvements to address impacts in the long-term. Accomplishing these goals requires three distinct project phases. MSA's scoping includes the following major milestones: Phase 1 – Short-term impact assessment and mitigation options. Phase 2 – Long-term impact assessment and needs. Phase 3 – Long-term alternatives analysis and planning. Staff recommends approval of the Professional Services Agreement which covers Phase 1 work, completion of a short-term impact assessment and mitigation options. Page 220 of 221 Professional Services Agreement (Summary Sheet) Project: Short-term Wastewater System Impact Assessment Consultant: Murray, Smith & Associates, Inc. Address: 601 Union Street, Suite 622, Seattle, WA 98101 Scope of Services: To evaluate the short-term impact on the City’s wastewater treatment plant and sewer collection system due to additional wastewater flows from industrial users and provide mitigation options. Term: 95 calendar days Completion Date: July 31, 2015 Payments to Consultant: ☐ Hourly Rate: $ ☐ Fixed Sum of: $ ☒ Other: Not to exceed $49,500 Insurance to be Provided: 1. Commercial General Liability: ☐ $1,000,000 each occurrence; ☐ $2,000,000 general aggregate; or ☒ $1,000,000 each occurrence; and $2,000,000 general aggregate 2. Professional Liability: ☐ $1,000,000 per claim; ☐ $1,000,000 policy aggregate limit; or ☒ $1,000,000 per claim; and $2,000,000 per policy aggregate limit Other Information: Signature by: ☐ Mayor ☒ City Manager Page 221 of 221