HomeMy WebLinkAbout1133 ResolutionRESOLUTION NO. Z3
A RESOLUTION RELATING TO TRAFFIC SIGNALS AND AUTHORIZING
THE EXECUTION OF A CONSULTANT AGREEMENT WITH URS FOR
DESIGN SERVICES ASSOCIATED WITH THE CONTRUCTION OF TRAFFIC
SIGNALS.
WHEREAS, the City desires to construct new traffic signals
in the City of Pasco, and
WHEREAS, it is necessary for the City to retain the
consulting services of an engineer in connection with the preparation
of plans, specifications, bid documents, and cost estimates for
construction of said traffic signals, and
WHEREAS, URS Company, a corporation of the State of
Washington, has warranted that it is qualified to render such
consulting services to the City of Pasco and the staff of the City
of Pasco recommends execution of a contract with URS Company; NOW,
THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF PASCO:
That the appropriate officials of the City of Pasco be
and are hereby authorized to enter into an agreement with URS Company
for the purpose of preparing plans, specifications, bid documents
and cost estimates for the construction of traffic signals in the
City of Pasco, said agreement to be substantially in the form of
the agreement attached hereto and by this reference incorporated
herein, with the exception that the City shall expend no more than
Sixteen Thousand Five Hundred & 00/100 ($16,500.00) Dollars for the
contract and said Sixteen Thousand Five Hundred & 00/100 ($16,500.00)
shall be full compensation for a guaranteed finished product acceptable
to the City of Pasco and the State of Washington Department of
Transportation, totally complete, ready and approved to call for bids
thereon.
PASSED by the Council of the City of Pasco this 21st day
of November 1977.
JM Tidrick, Mayor
ATTEST:
Evely ls, D uty City Clerk
By: Peggy Mewes; Clerk's Representative
APPROVED AS TO ORM:
Michael E. Coop , City Attorney
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December 27, 1977
Copy U RS
TAd-.,`, / AN IWORNATIONAL PROFESSIONAL SERVICES ORGANIZATION
URS COMPANY
E
SPOKANE
N. 1522 WASHINGTON STREET
LAS VEGAS
SUITE 209, SPOKANE, WASHINGTON 99201
LASKA
PORTLAND
TEL: (509) 326-6650
SAN FRANCISCO
DENVER
DALLAS
KANSAS CITY
NEW ORLEANS
NEW YORK
WASHINGTON, D.C.
SAN MATEO
HONOLULU
HONG KONG
City of Pasco
Department of Community Development
P.O. Box 293
Pasco, Washington 99301
Attn: Mr. Jim Ajax, Director
Re: City of Pasco
Traffic Signals Improvements and Additions
Dear Jim:
We are herewith returning the signed original contract
document to you.
Sincerely,
DENNIS M. SCOTT, P.E.
Vice President
jj
Enclosure
- DEC 121977
POST OFFICE BOX 293 1 PASCO, WASHINGTON 99301
December 8, 1977
Mr. Dennis M. Scott
vice President
URS Company
N. 1522 Washington Street
Suite 209
Spokane, Washington 99201
Re: City of Pasco
Traffic Signals Improvements and Additions
FAM (5) and FASP (3)
Dear Dennis,
FCP 'JeD
- --1 - 7977
(j. � CCWANY
Transmitted herewith are three contract documents executed by the
city together with Resolution No. 1133 which provided the
authorization for such execution.
Please note that the resolution does specifically call for a guaranteed
finished product acceptable to the city and state with $16,500 being
the full compensation for such.
Upon your execution of the contract documents please return one original
to the city. Within the constaints of the resolution upon your execution
of the contract you are hereby.authorized to proceed.
Yours sincerely,
aAjax, ctor
rtment f Community Development
JA:ocw
enclosures (3)
November 10, 1977
MEMORANDUM TO: GEORGE D. SMITH, City Manager 1
FROM: JIM AJAX, Director 1q, (OC -0)
Department of Community Development
SUBJECT: Proposed Consultant Contract for
Design Services associated with
8 Traffic Signal Installations
Attached is a proposed contract with URS for design services associated
with construction of eight traffic signals.
Staff has reviewed the contract and finds it acceptable. The fee for
this service although not shown would be $16,500 - LUMP SUM.
The only modification in acception the contract staff is recommending
would be a catch all statement indicating the $16,500 is full compensation
for a guaranteed finished product acceptable to the City and Washington
State Department of Transportation totally complete and ready and approved
to call for bids on.
attachment: contract
CONTRACT FOR ENGINEERING SERVICES-
FOR CITY OF PASCO, WASHINGTON
THIS CONTRACT, made and entered into this �� s� day of
19.77 , by and between PASCO, WAS
a municipal corporation hereinafter referred to as the CITY, and
URS COMPANY, a corporation of the State of Washington, hereinafter
referred to as the ENGINEERS, recites that
WHEREAS, the CITY desires to construct new traffic signals
at the following locations t funded with Federal Aid Urban
(FAM) funds;
1)
West
Lewis
Street and
3rd Avenue
2)
West
Lewis
Street and
4th Avenue
3)
West
Lewis
Street and
5th Avenue
4)
West
Clarko Street and
4th Avenue
5)
Sylvester
Street and
4th Avenue
and,
- WHEREAS, the CITY desires to construct new traffic signals
at the following locations to be funded with Federal Aid Salty
Project (FASP) funds:
1) West Clark Street and 3rd Avenue
2) Sylvester Street and 5th Avenue
3) Court Street and 5th Avenue
and,
WHEREAS, the CITY desires to retain the ENGINEERS for engi-
neering services in connection with the preparation of plans,
specifications, bid documents, and cost estimates for the con-
struction of said traffic signals..
NOW, THEREFORE, IT IS MUTUALLY AGREED between the CITY
and the ENGINEERS that the terms and conditions under which this
contract will be effective are as follows:
The CITY hereby employs the ENGINEERS to perform the engineering
work required and ordered by the CITY, for the design of said traf-
fic signal systems.
II.
The ENGINEERS accept such employment and agree to perform,
according to the best of their ability and skill, the requested
engineering services for the design of the work described in the
authorizations of the CITY, to advise the CITY in engineering
matters pertaining to the project, and to perform such other
services that the CITY may authorize. All work will be done under
the supervision of the City Engineer.
The engineering services to be performed by the ENGINEERS in
the design of traffic signal systems will be the following:
1. Project Administration and coordination with the City
Engineer and coordination with the Public Utilities.
Attend four (4) meetings with the CITY for project re-
views and three (3) meetings with the CITY and the
State for project reviews.
2. Obtain from the CITY and review data on traffic counts
and project sites. Conduct manual peak -hour turning,..
movement counts at two (2) locations.
.3.. Prepare preliminary designs, including phasing and
controller requirements utilizing previously prepared,
designs for intersections of West Lewis Street and
3rd Avenue, West Lewis Street and 4th Avenue, West
Lewis Street and 5th Avenue, and West Clarke Street
and 4th Avenue.
4. Prepare final plans including wiring diagrams for
eight (8) traffic signals. Submit forty (40) reduced
copies to the CITY.
5. Prepare specifications including Federal Aid require-
ments and contract documents. Submit forty (40) copies
to the CITY.
6. . Prepare cost estimate for the work to be performed.
Submit four (4) copies to the CITY.
7. Prepare time -space diagrams for morning, afternoon, and
off-peak traffic conditions and develop and tabulate con-
troller inputs for initial settings. Visit site once `
to observe operation.
IV.
Payment to the ENGINEERS for services specified in paragraph III
shall be a lump sum amount of $ ✓�®®� A� which
shall be paid to the ENGINEERS.in accordance with the following
schedule:
1.. An amount equal to 15% of the fee on Notice to Proceed.
2. An amount equal to 50% of the fee, less previous payments,
upon completion of 60% of the design work.
3. An amount equal to 90% of.the fee, less previous payments,
upon completion of the plans, specifications, and cost
estimates.
4. An amount equal to 100% of the fees, less previous
payments, upon award of contract.
It is estimated that the work can be completed in 150 calendar
days from the date
the CITY. If the
by conditions beyo;
cause of the delay
a revised estimate
project and submit
of ENGINEERS' receipt of Notice to Proceed from
ENGINEER is delayed in performance of his.services
ad his control, he shall notify the: CITY of the` -
anticipated. The ENGINEERS shall then prepare
of time and compensation needed to complete the''
the revision in writing to the CITY for approval.
V.
Special engineering services which are outside the scope of
basic engineering services described above and which are indeterminate
at this time as to scope,, complexity, and timing, shall be performed
upon the specific direction of the CITY, and shall be paid for
in accordance with paragraph VI. Such services shall include
but not be specifically limited to the following:
1. Additional meetings with the CITY and/or the State
beyond those specified in paragraph III above including
attendance at bid opening.
2. Pr ration of contract drawings and specifications for
str licihtinct improvements.
3. Land surveys, establishment of property easements,
boundaries and monuments, and related office compu
tations and drafting.
4. Additional copies of documents above the specified
number furnished in the basic services.
5. Assistance in the preparation of applications for
the CITY for the proposed project.
6. ENGINEERS' services required in connection with the
funding agency's financial audits of ENGINEERS' records.
7. On-site observation during construction.
VI.
Payment to the ENGINEERS for services set forth in para-
graph V above shall be an amount egual to the ENGINEERS' salary
costs as defined in t latest issue of American Society of
Civil Engineers Manual No. 45, times a factor of 2.25 plus out-of-
pocket expenses of the ENGINEERS incurred in the direct interest of
the project at actual invoice charge times a factor of 1.10.
Out-of-pocket expenses are defined as all costs, other than payroll
costs, which are directly attributable to the work. They shall
include items such as travel and related expenses, directly applicable
technical expenses, telephone, electronic computer and power typing
equipment charges, blueprinting, postage, and such other items
of expense incurred in the direct interest of the project. Payment
shall be made monthly upon receipt and approval of the ENGINEERS'
invoice.
VII.
.Since the CITY, as well as other governmental agencies,
can or may later be able to adversely affect the ENGINEERS' cost
through application of new additional taxes or charges (for
instance, a sales tax on professional services, an income tax, -
additional business and occupation taxes, additional FICA taxes,
etc.), amounts due the ENGINEERS will be increased equitably to
compensate for any additional taxation charges over'those currently
in effect.
VIII.
In the event an invoice remains unpaid for more than sixty•
(60) days beyond the invoice date, the CITY shall within thirty
(30) days thereafter cause to be issued warrants payable to the
ENGINEERS for the amount of such billings, said warrants to bear
interest at 9% per annum from date of first invoice, and by their
terms to be payable from any funds available to the CITY.. If said
warrants are not paid within one (1) year of their issue date, the
CITY agrees to issue bonds in an amount equal to the said warrants
plus accrued interest thereon. These bonds.will be delivered
to the ENGINEERS in payment of the services described in this
contract. Said bonds shall bear interest at the rate of 9% per
annum, be payable from any funds available to the CITY, and'mature
and be redeemed by the CITY not later than three (3) years of their
delivery date, or at such time that the CITY issues additional
bonds, whichever sooner occurs.
IX.
Since the ENGINEER has no control over the cost of labor,
materials, or equipment, or over. the Contractor's methods of
determining prices, or over competitive bidding or market conditions,
his estimates of cost for the project provided for herein are to
be made on the basis of his experience and qualifications and
represent his best judgment as a design professional familiar with
the construction industry; but the ENGINEER cannot and does not .:.
guarantee that proposals, bids or the project construction cost will
not.vary from cost estimates prepared by him.
X.
During the Design Phase, the ENGINEER will exercise his best
judgment in making design decisions, including those related to
State and Federal safety requirements. Because, however, the material
and information concerning such safety requirements is not, for
design purposes, will indexed and documented, is in a constant state
of flux, is being and will be in the future subject to interpre-
tation by agency representatives., the ENGINEER does not guarantee
that the facilities, as designed or subsequently constructed, will
comply with such requirements.
During the construction phase, through.on-site observations
of the work in progress and field checks of materials and.equip-
ment by the resident project representative (if furnished) and
assistants, the ENGINEER will endeavor to provide protection for.,
the CITY against defects and deficiencies in the work; but the
furnishing of such resident project representation shall not make.
the ENGINEER responsible for construction means, methods, techniques,
sequences, or procedures, or for safety precautions or programs,
or for the contractor's failure to perform the construction work.:.
in accordance with the contract documents.
XI.
It is agreed that the ENGINEERS have no duties relating to
the safety of persons and property on and about the construction
site. In order that the CITY and the ENGINEERS may be fully
protected against claims in this regard, the CITY agrees to
require that all contractors and subcontractors working directly
or indirectly in the project provide prior to commencement of work
of any kind, a separate policy of insurance covering public liability,
death and property damage naming the CITY and the ENGINEERS, and
their officers, employees and agents as insured, and that said
contractor and subcontractors.shall maintain such insurance in
effect and bear all costs for the same until completion and
acceptance of the work. Certificates of said insurance shall be.
delivered to the CITY and to the ENGINEERS as evidence of
compliance with this provision.
XII.
This contract may be terminated by either party upon thirty
(30) days written notice, by registered mail, mailed to the other
party at his usual place of business. In the event this contract
is terminated by the ENGINEERS, the CITY will be entitled to reimburse-
ment of reasonable costs occasioned by such termination. In the
event the CITY terminates this contract, the CITY will pay the
ENGINEERS for work performed an amount equal to the ENGINEERS salary
costs times a factor of 2.25 plus out-of-pocket expenses incurred
in the direct interest of the work times a factor of 1.10.
If any work covered by this agreement shall be suspended or
abandonded by the CITY before the ENGINEERS have completed the
plans and specifications, the ENGINEERS shall be paid for services
performed, down to the time of such termination or suspension, an -
amount equal to the ENGINEERS' salary costs times a factor of
2.25 plus direct out-of-pocket expenses incurred in the direct
interests of the work times a factor of 1.10.
XIII.
The CITY, to the extent permitted by law to such municipal
corporations, and the ENGINEERS, each bind themselves, their
partners, successors, executors, administrators, and assigns to
the.other party to this agreement and to the partners, successors,
executors, administors, and assigns of such other party in respect
to all covenants to this agreement.
IN WITNESS WHEREOF, the parties hereto have hereunto set
their hands and seals the day and year first above written.
APPROVED:
CITY OF PASCO
900 1--.. ���
ATTESTED
City Clerk
APPROVED AS TO FORM:
City Attorney
APPROVED:
URS COMPANY
W"r