Loading...
HomeMy WebLinkAbout1062 Resolutiont RESOLUTION NO. 1 062 A RESOLUTION OF THE CITY OF PASCO AUTHORIZING THE CITY MANAGER TO SIGN A JOINT DATA PROCESSING AGREEMENT WITH THE CITY OF RICHLAND. WHEREAS , the City Council of the City of Pasco has reviewed the proposed contract between the City of Pasco and the City of Richland, and WHEREAS , the City Council has found that said agreement is in the best interests of the City of Pasco and wishes to enter into the same; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO DOES RESOLVE AS FOLLOWS: Section 1. The City Manager of Pasco is hereby authorized and directed to enter into the agreement between the City of Pasco and the City of Richland, attached hereto and by this reference incorporated herein. Section 2. This Resolution shall be in full force and effect after its passage as required by law. PASSED by the City Council and APPROVED this 21 day of Attes VELYN WELLS, DEPUTY CITY CLERK Approved as to Form: PATRICK T. ROACH, CITY ATTORNEY December JAX TIDRICK, MAYOR 1976. JOINT DATA PROCESSING AGREEMENT THIS AGREEMENT is entered into this day of 197 by and between the City of Richland, a municipal corporation, located in Benton County, Washington, and the City of Pasco, a municipal corporation, located in Franklin County,Washington. WHEREAS, The City of Pasco desires to obtain a full range of data processing services from the City of Richland; WHEREAS, the City of Richland desires to provide data processing services to the City of.Pasco on a cost reimbursement basis; and NOW, THEREFORE, it is hereby agreed between the parties as follows: l.. Purpose. The purpose of this agreement is to provide a mutually acceptable framework for providing those data processing services desired by the City of Pasco and to provide a method of allocating the costs of -such services. 2. Term and Termination.. The term of this agreement shall be for, an indefinite period, provided, however, that either party may terminate this agreement by giving the other party 180 days written notice of intention to terminate. -1- I f,. 3. Services to be Provided. The City of Richland agrees to provide data processing services related to the Financial System, Payroll System and Utility Billing System for the.City of Pasco. The City of Richland agrees to proceed in a diligent manner toward the goal of beginning Financial System Data Processing for Pasco, pursuant to this agreement, on or about April 1, 1977; it being further agreed by the parties that the starting date so specified is a target date only. Planning for provision of Payroll System Service and Utility Billing System Service will be accomplished jointly, by the cities of Richland and Pasco, with the intention of providing Payroll System Service on or about June 1, 1977, and Utility Billing System Service on or about. July 1, 1977; it being agreed by the parties that the aforementioned dates are likewise target dates only. The term "Financial System" is defined in Appendix B, attached hereto and incorporated by reference into this agreement. It is the intention of both parties to share computer applications to the extent that.it is feasible and beneficial to both parties. The extent of services related to Financial System, Payroll System and Utility Billing System are as follows: a. Data entry and verification of all data input. b. Computer processing not to exceed 80 hours per month). ,may-`"'" -2- C. Programming services limited to minor program changes needed and requested by the City of Pasco (expected to be approximately 450 programmer/analyst man hours per year). The City of Pasco m.ay choose to delete data entry and verification services from this agreement at any time by giving the City of Richland 30 days prior written notice of their intention to so delete. In that case, from and after the expiration of 30 days from receipt of such notice, charges for data entry and verification shall be eliminated from the monthly invoice prepared by Richland and forward- ed to Pasco. 4. Additional Applications. Prior to implementation of each additional application, a definition of specific products and services will be added to this agreement as a separate Appendix. 5. Other Services. The City of Richland may perform other and additional data processing services requested by Pasco if manpower and equipment resources are available to perform such services. Such additional services will be provided only on specific requests by the City of Pasco and then only after review by the Richland Finance Director and approval by the Data Processing Steering Committee. -3- .i' 6. Delivery and Pick-up. The City of Pasco shall assume the responsibility of delivering all data input material to theRichland City Hall, and shall assume the responsibility of picking up all work products from the Richland City Hall. 7. Charges. The City of Pasco agrees.to pay the City of Richland for services provided herein according to the rate schedule attached to this agreement as Appendix A, and by this reference incorporated herein. At the request of either party rates and charges may be recomputed and renegotiated on 30 days written notice given by the party desiring recomputation and renegotiation. 8. Computation of Charges. Richland. Data Processing personnel shall keep records of all computer time and man hours devoted to services provided the City of Pasco pursuant to this agreement. Such records will be utilized to compute the monthly charge for services which charges shall be stated on monthly invoices to the City of Pasco. All original records of machine and man hours spent'shall be retained Y by the City of Richland and shall be made available to the City of Pasco for audit purposes. 9. Ownership of Software. All software developed pursuant to the terms of this agreement shall become the joint property of both -4- tai • ' . ' - .. '''... � � .. :..: �..«.�..-::�. . •..v...�.'� 1. �. /w � .J....,....:i J. ..... ,-.' ahs �"�`t.°v`°�Y �o r.�"�d° r, �'.`'�t° �+e'`�a �'�"'�°"-''.Z,t^.^ z.".� �r s ,;? "�so�+t�. -,+'.e%�C,."r",5r��pr�'�",b"+k..�'�'�o, 'i - r < :uy, '= •n, -A,a•�}�",'' ��P..a--�f p"?.y +d"` + t,'a,�a�,3m'�Yv2"R''P,��e%-^''�'i. ,rd'�A^.`�;I, ,aa'+$ -'c ri. S�S,?'n,"�`" J�'±s, rir''k' %..',�'is -.i „4-� ��1'!.k.,�s}�'-0�'�e, .,�� f "R_� r 4y . � "fT w`i :3+F''a'.. 's >ry w� •o r tr c. "K f� � '+w's � tel' �.., r 'ti. � n,,,2A4 x �,� 1. r;� r''°`� s'N �. �� �4�� 7t�%'°`� o ��. ab'+y�„ �'�*.i�R.i�c a ,,�t�,� �,,� f ��'.1�J>. / rW�dp�. �(Ynggn" tau. �•C' °�,* r; v'' ..dam �:ia; . Y . i .. ./- ? �. � .3;.. � �n� -r. � w•..%a° .�"may^ �,,�' ,'�y'. �.:-�.-�` ./'A, t 4 ..n.*+ 7" p,�G.YF+`.1. � r P a`,,. j� � � parties. Upon termination of this agreement the. City of Richland shall provide printed copies of all computer programs which have been developed pursuant to this agreement unless providing such programs is prohibited under the terms and conditions of a prior licensing agreement. 10. Liahility. The City of Pasco shall indemnify and hold harmless the City of Richland for injury or damage to persons or property and any other liability of any kind and nature related to or steming from services provided pursuant to this agreement. The City of Richland agrees to refrain from the filing of any claim or suit against the City of Pasco for.any matters steming from or related to this agreement other than any claim, demand or suit which may arise under the payment -provisions of this agreement. CITY OF RICHLAND, WASHINGTON BY: LARRY R. COONS City Manager FORD!. APPROVED: NEAL J. SHLTLP4AN City Attorney. -5- CITY OF PASCO, WASHINGTON BY: GEORGE D. SMITH City Manager r APENDIX A - CHARGES FOR SERVICES Pasco agrees to pay Richland for data processing services and resultant products upon receipt of monthly invoices. The following price schedule relates specificially to Financial System services as the first application to be implemented, and provides a basis for charging for other additonal' services. A) Financial System Pasco agrees to pay a fixed price for services as follows: 1. A one-time charge for one-half of -the license fee paid to IBM for use of the basic Financial System package: $2,280.00 plus 1/2 of the basic installation cost for the Financial System; $5,500. 2. A monthly fee of 1/12 the estimated annual cost of computer operation: $10,000, calculated at $42.00/computer hour for an estimated 240 hours. 3. A monthly fee of 1/12 the estimated cost of routine programming services necessary to maintain the Financial System and make minor changes requested by Pasco. Estimated annual cost is $3,618 (calculated at 1/4 of the programmer/analyst's salary of $14,472). 4. A monthly fee of 1/12 the estimated annual cost of data entry services, $3,240, calculated at'ti$9.00 per person hour for an. estimated 360 hours. 5. The fixed monthly fee for the Financial System will be $1,411.50, computed as follows: Annual Monthly Computer Operations $.10,0$0 $ —$+0 Maintenance Programming 3,618 301.50 Data Entry 3,240 270.00 $ 16, 9j_8' $1$1-SDO , B) Other Additonal Services 1. Computer usage charge of $42.00 per clock hour for computer, operator and stock supplies. 2. Data entry and verification charge of $9.00 per person hour. Y 3. Programming and analysis services charge of $12.00 per person hour. r:.7. r.''7�, r^ wf.')' P �c '4 ,per';"-P'^`,ye_ .. i'��.F§r' ��m +r r'L.'A�"1 ("i+,' SyF etia,''+•�r.., �-, yE. •y.- rte: kw• •f a:•' �.'.. Ti 'w 'S6n �. M •?. ..,,�" � `'3' . ' �'�"-'+�_ Y �' nFf� Y � ,*' �r .3i'.d' "`z'u i'.+`+ a '�.'� rn: w 'S,. .r � d�r';9? � ' .},�� ; ,x � �,,rY .w <� 7' � w,,,t"; �• • �..�`y`�. .�;o- �'� .r'a, � � ' Y � � .p+. 9i�!8. „A''� -JA �C*a�a . �•,`o,j l.•� `k.'v,�"?�.� ��.:w . .�% .^,,A�'3 �� w � '�J�� ,11�". y �o'✓y.�✓, �� • `�' �,.,'Y��.�q �.n.�M�"C� �."'Y-"�'�.+!IAu+iF! ��.fNyy� y �v�yr, p�.'p, . �'t+�•� APENDIX B - DEFINITION OF FINANCIAL SYSTEM SERVICES AND PRODUCTS Richland agrees to provide Financial System processing to Pasco. QIjal.ity of service will be equal to the level of services_provided.to Richland. ''Financial System'' products are generally defined as the outputs produced by the Municipal Budgeting and Accounting System as it is presently implemented in Bellingham, Washington. That system will be installed on an "as is'' basis in Richland.and made to produce outputs equivalent to the outputs produced in Bellingham. Specifically the outputs include these among others: - Daily Transaction Register - General Journals - Revenue -Receipt Journal - Appropriation - Expenditure Journal - Adjusting Journal Entry Journal - Labor Distribution Journal Voucher Listings - Warrants - Warrant Register Trial Balance - Expenditure Report - Vendor File List The Financial system specifically does not include detailed payroll.accounting or payroll check production and does not include detailed accounting for utility billing or production of utility bills. Those services are expected to be implemented during .1977 and will be listed in separate Appendices when the services is provided. 12. Liability. Each city shall defend any and all actions which are alleged to have arisen out of the actions of the employee of the particular City. City of Richland, Washington By: Lary R. Coons City Manager Form Approved: Neal J..Shulman City Attorney City of Pasco, Washington By: George D. Smith ,City Manager Form Approved: Patrick T. T. Roach City Attorney U� _ � Axa -��--^r-.' +�v^,. _ •.�...�-.- �.�.. _. `QN �M� Z� � '4.r- "Y�.-".Agrcr ar+s !."' .-^�"1`t�. ot?�d"r,,,�`,�`` ,• x,�y-yA^" j. .vy�n... _ "a;ro"'F�LY +e"J'N� w4 `�,K,aA�� �,�+ �;.��• �.�,7,.�,y- '7'� , +'x' , y?+ ;�•• y:+r� A`.-, g4y,.r'7 �` �„ �+ 'w �t� , 1'0. a � �w- ati„ �di�' tA*� �;�. l� a?rY �:+cy " � '�+ K• '� �. ` bm •a�'-"SOY,+ 0..'s: 3,�.�e'fit vd;� 'ad.�'' ~ai, :w•,� w,�,,etr-�•l'�'T,� .;�,vn •e+ :v,,Px�(`` 'r�.'++�; {� ��fa�'._ .wzn�(` ,'G '4t latu'�s.. �'' T JF'�i .. �#�,�, ar 1 . �.��. � ...g_. r � w+'...y�y. .� y.,, .� ��'+' .:r.:.�+ ..�..�.o.;p. ,F•. �.. e,�'�°"y"„ •art,.+M•"`."c.-;,..._i•�%"'*v'14~J,+1,'�" :�^.