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HomeMy WebLinkAbout1033 ResolutionRESOLUTION NO. 1033 A RESOLUTION OF THE CITY OF PASCO AUTHORIZING AN ADDENDUM TO AGREEMENT WITH COMMUNITY DEVELOPMENT SERVICES, INC., FOR ADDITIONAL WORK IN CONNECTION WITH THE CITY'S BLOCK GRANT APPLICATION. WHEREAS, The City of Pasco has heretofore engaged the firm of Community Development Services, Inc, to assist the staff in preparing the City's 1976-1977 Community Development Block Grant Application, and WHEREAS, The City now finds it advantageous to also include in the in the Grant Application funds which the City will receive from closing out it's Urban Renewal Project, and WHEREAS, The additional work required ito include the Urban Renewal project funds in the Block Grant Application was not included in the original Agreement with Community Development Services, and WHEREAS, It is necessary to obtain additional assistance from this firm to assist the staff in completion of the revised Application, NOW, :THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO DOES RESOLVE AS FOLLOWS: Section 1. The City Manager is hereby authorized to sign, on behalf of the City of Pasco, Addendum No. 1 to the Contract between the City of Pasco and Community Development Services, Inc., dated February 17, 1976, a copy of which is attached and incorporated by reference herein. Passed and Approved by the City Council this 4 day of May 1976. 1 - Ja idrick, Mayor Attes . Leo E. 0 ney, City Clerk Approved as,to Form: CPaLtrick'T. Roach, City Attorney ADDENDUM NO. 1 to Contract Between the City of Pasco and Community Development Services, Inc Section 1: Scope of Service In order to incorporate the Urban Renewal Close -Out Funds in the 1976-1977 Block Grant Application,the Contractor, in addition to the services provided in the basic agreement, shall: 1. Prepare the necessary legal notices to incorporate the Urban Renewal Close -Out Funds. 2. Make whatever revisions necessary to the Citizen Participation Plan. 3. Revise the Grant Application to reflect the inclusion of Urban Renewal funds to the extent applicable. 4. Prepare the required information for the two public hearings required by the Federal regulations. 5. Meet with the Mayor's Task Force to review the proposed application changes and to receive their input. Section 2: Compensation For the services performed by the Contractor pursuant to this Addendum, the City agrees to pay the Contractor the sum of $1,000, which shall constitute full payment for the services provided. In Witness Whereof, the City of Pasco and Community Development Services, Inc, do hereby execute Addendum No. 1 on this day of May, 1976. Approved as to Form: Patrick T. Roach, City Attorney CITY OF PASCO: George D. Smith, City Manager COMMUNITY DEVELOPMENT SERVICES, INC.: Robert Jacobson, President r CONTRACT BETWEEN THE CITY OF PASCO AND COMMUNITY DEVELOPMENT SERVICES, INC. This contract entered into this 17th day of February, 1976 by and between the City of Pasco (hereinafter referred to as the City) and Community Development Services, Inc. (hereinafter referred to as the Contractor) witnesseth: Whereas, the City is desirous of submitting an application to the Federal Department of Housing and Community Development (hereinafter referred to as I -IUD) for a 1976 Block Grant pursuant to the Housing and Community Development Act of 1974; and Whereas, the City requires the services of a qualified consultant to assist the personnel of the City in the preparation of said application; and Whereas, a professional consulting firm with skills and experience in the development and preparation of said application is desirable for assisting the.City; and Whereas, the City Manager has investigated the qualifications of the Contractor and has determined its _ qualifications and exper- ience in similar work within the Tri -Cities area and has found its proposal for scrv.i.ces to be responsible to the needs of the City and has recommended retaining said Contractor to be the City's 1976 I -IUD Block Grant Consultant, NOW THEREFORE, for and in consideration of the mutual promises and agreements hereinafter contained, the parties hereto agree ,. as follows: Section I: Scope of Service i The work undertaken shall be carried out essentially as indicated in Contractor's letter of proposal dated February 2, 1976, a copy of which is attached hereto as Attachment A and is hereby incorporated into this contract. The work shall proceed expe— ditiously in the light of the requirements of the Application and according to the Schedules set forth hereunder as Attach- ment B. Such schedule may be modified by mutual ag.reement with- out formal written amendment of this contract. -2- A. The Contractor shall be responsible for the preparation of �. the housing and Community Development Block Grant for 1976 (hereinafter referred to as the Application) which will sup-''- port up- port the City's needs as presented to the Contractor by City staff and the expressions of citizens of Pasco as j determined through citizen participation activities pur- suant to City's Community Development Program. B. The Contractor shall be responsible for preparation of: the !lousing Assistance Plan which will be in conformance with the requirements set forth by HUD. C. The Contractor shall assist the City in the preparation of the current year Performance Report for submission to HUD on or about February 28, 1976. Such work shall include (1) recommendations to City for the means to meet the per- formance criteria, (2) drafting the report for submission to IIUD, and (3) representing the City in seeking HUD acceptance of the report. D. Under the supervision of the City Manager, the Contractor shall assist the City in the organization of a continuing program for citizen participation i.n planning for community development and in obtaining the input and support of Pasco citizens in the 1976 Block Grant Application. Section II: Services of Cit In order to expedite the work of the Contractor, City agrees to provide the services of City personnel for: A. Making Held inspections of housing conditions required for the Ilous.ing Ass-istancc Plan and assisting in the organization of citizen part:ic.i.pati.on activities, pursuant to subsection I-]) above. It is express!), understood and agreed that City personnel assigned to provide this assistance will work under the direct supervi.s:i.on of Contractor's personnel. In all not less than ciglhty (80) man/lours sha11 be so provided. Personnel asci.lnntents and scheduling shall. be determined by mutual. agreement between the City Manager and the man- agement of the Contractor. B. Giving not.i.ce of public meetings and public hearings as necessary in order to meet the I -IUD and City requirements for citizen participation and to provide places and facil- ities for the conduct of such meetings at such times as indicated by a schedule of meetings submitted to the City by the Contractor, .... ,.1: Awa Y'rA'nd-v - .'t`#"' e,F�,�,'v"'°V° 'e'er�^'^+et.,,c,.d.,•..ir1-•� oe,,.`.Y•.�1.yr"':�t-e'`'d'+4�'�r�`:i<'ti..er"':?rnP"`' ;'; r7''�•?: '�44vsnth,..•..'.,^' 61- C. 111 E. -3- Record the minutes of: all such meetings and to prepare and file such appropriate documentation of meeting notices and minutes as may be required in order to support the Applica- tion or to meet other IIUD requirements. I Supply to Contractor such maps, data, reports, and other documents from the records of City as may be necessary to Contractor. Provide such other reasonable aid as may be determined to f be in support of the purposes of this Contract, but not specifically required of Contractor by Section I hereinabove. J. Section III: Administration The Contractor shall. provide the City with the services of pro- fessional. consultants with skills and experience in the design and conceptualization of Community Development and Housing Assistance Plans. The Contractor slial.l report regularly to the City Manager to assure that the City is kept informed of the progress of the work and status of the Application. The Contractor is hereby author- f ized to represent the City in dealing.with HUD with respect to the Application and in all matters directly related thereto. In consideration of the absolute deadline for submission of the Application, in the event that disagreement or controversy may arise between the City and Contractor, the purposes of this con- ; tract shall not be frustrated. Therefore it is hereby agreed that every reasonable effort will be given toward the completion :� and submission of the Application on or before March 29, 1976 and adjudication of such di.sagreement'or controversy, if unre- solved, be delayed until after March 29, 1976. Section IV: Time of Performance The services of the Contractor are to commence on February 17, 1976 and shall be undertaken and completed in such sequence as to assure their expeditious completion in light of the purposes of I this contract and the I -IUD deadline for submission of the Appli- cation, but in any event, all of the services required hereunder by Section I shall be completed on or before March 29, 1976, Section V: Compensation For the services performed by Contractor pursuant to this Contract as set forth in Section I, the City agrees to pay the,Contractor the sum of $4,500 which shall constitute full payment exclusive of any change orders pursuant to Section VI hereinbelow. ..�.ucyw*q'�,-�;;c uy;�r.T iY'�;.,4; a`�„-'.t .y,+y� �•'_ y'r.?� Y r'-'''sC��"•r' -4 - Payment shall be made in two payments as follows; A progress payment of $2,000.00 on or before March 15,1976; Final payment of $2,500.00 on or before April 15, 1976; Payment of )ny balance clue, pursuant to Section VI: Change Orders within thirty days following satisfactory completion of any such work. Section VI: Change Orders In the event City desires any modifications or additions to the work performed including but not limited to (a) attendance at special meetings; (b) the performance of tasks imposed by IfUD but not contemplated by Contractor's proposal., or (c) the pro- vision by the Contractor of services assigned to the City pur- suant to Section I.J. hereinabove, the Contractor hereby agrees. to provide such additional services: (1) at the rate of $240 per consultant day which fee shall include all direct and in- direct costs, or (2) for such lump sum amount as the parties hereto may agree in light of the specific requirements.of the change order. Section VII: Termination 'This Contract shall not be terminated unilaterally except for cause. Section VIII: Equal Opportunity In connection with the performance of.work under this Contract, Contractor agrees as follows: A. Contractor will. not discriminate against any employee or applicant for employment because of race, creed, color, age, sex, or national_ origin. Contractor will take affirmative action to ensure that applicants arc employed and that em- ployees are treated during employment without regard to their race, creed., color, age, sex, or national origin. Such action shall include Hut not he limited to, the following: employ- mcnt, upgrading, demotion or transfer; recruitment or recruit- ment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Contractor agrees to post in con- spicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non- discrimination part. l� I WIN . l B. Contractor will, in all solicitations or advertisements for �. employees placed by or on behalf of Contractor, state that all qualified applicants will receive consideration for em-. h ployment without regard to race, creed, color, age, sex or national origin. C. In the event of the Contractor's noncompliance with the non- discrimination part of this Contract or with any of the said rules, regulations or orders, this Contract may be cancelled, terminated or suspended in whole or in part and Contractor ( may be declared ineligible for .f:urther work in accordance 4.. Sep - with procedures authorized in Executive Order 11246 of Sep- tember 24, 1965, as amended, and such other sanctionsas may:r•- ,�::'.:.: C be imposed and remedies invoked as provided by law. IN WITNESS WHERI;01-, the City of Masco and Community Development Services, Inc. have heretofore executed this contract on the date first above written. f Approved as to Dorm _,1ol-L:., CITY OF PASCO .i City Manner �COi:M TY DEVELOPMENT SERVICES, INC. Press ent