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HomeMy WebLinkAbout0531 ResolutionRESOLUTION NO. 531 A RESOLUTION TO ESTABLISH RULES OF CONDUCT FOR COUNCIL MEETINGS. WHEREAS a predetermined order of procedure for City Council meetings will be the most expedient means of conducting council meetings, and WHEREAS such order of procedure will avoid confusion and aid in the expeditious handling of business, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO DO RESOLVE AS FOLLOWS: Section 1. The order of procedure herein contained shall govern deliberations and meetings of the Council of the City of Pasco, Washington. 'r -Section 2.- Regular meetings of the Council shall be held as provided for by ordinance. Section 3. Special meetings may be called at any time by the Council on notice to each member three (3) hours before the time specified for the pro- posed meeting. Provided, however, that no ordinance shall be passed, or contract let, or entered into or bill for the payment of money allowed, at any special meeting. /Section 4. At all meetings of the Council, a majority of the council- s ' men shall constitute a quorum for the transaction of business, but a less number may adjourn from time to time and may compel the attendance of absent members in such manner and under such penalties as may be prescribed by ordinance. Section 5. All meetings of the Council shall be presided over by the mayor, or, in his absence, by the mayor pro tempore. If the clerk or clerk's represen- tat'rive is absent from a council meeting, the mayor or mayor pro tempore shall appoint one of the members of the Council 'as clerk pro tempore. The appoint- ment of a councilman as mayor pro tempore or as a clerk pro tempore shall not in any way abridge his right to vote upon all questions coming before the Council. Section 6. An agenda shall be prepared before each council meeting by the City Supervisor taking into consideration that the usual order of business shall be as follows: 1. Call to order. 2. Roll call. 3. Approving the minutes of previous meetings. 4. Bills and communications. 5. Public Hearings. 6. Petitions, appeals, complaints and visitors. 7. Reading of claims against the city. 8. Report from committees. 9. Report from officers. 10. Ordinances. 11. Resolutions. 12. Unifinished business. 13. New business. 14. Miscellaneous. 15. Adjournment. Section 7. No member shall speak more than twice on the same sub- ject without permission of the presiding officer. Section 8. No person, not a member of the Council, shall be allowed to address the same while in session without the permission of the presiding officer. Section 9. Every officer, whose duty it is to report at the regular meetings of the Council, shall, in default thereof, be fined at the discretion of the Council. Section 10. Motions shall be reduced to writing when required by the presiding officer of the Council or any member of the Council. All resolutions and ordinances shall be in writing. Section 11. Motions to reconsider must be by a member who voted with the prevailing side, and at the same or next succeeding meeting of the, Council. Section 12. The clerk shall keep a correct journal of all proceedings and at the desire of any member the ayes and nays shall be taken on any question and entered in the journal. Section 13. All questions of order shall be decided by the presiding officer of the Council with the right of appeal to the Council by any member. Section 14. The presiding officer of the Council, may, at his discre- tion, call any member to take the chair, to allow him to address the Council, make a motion, or discuss any other matter at issue. Section 15. Motions to lay any matter on the table shall be first in order; and on all questions, the last amendment, the most distant day and the largest sum shall be put first. Section 16. All regular meetings of the Council shall be public and no ordinance, resolution, rule, regulation, order or directive shall be adopted except in a regular meeting open to the public, the date of which is fixed by law or rule; but, executive sessions, from which the public is excluded, may be held for purposes other than the final adoption of an ordinance, resolution, rule, regulation, order or directive. Section 17. A motion for adjournment shall always be in order. Section 18. The rules of the Council may be altered, amended, or temporarily suspended by a vote of two-thirds of the members present. Section 19. The chairman of each respective committee, or the council- man acting for him in his place, shall submit or make all reports to the Council when so requested by the presiding officer or any member of the Council. Section 20. The clerk, engineer, attorney, and chief of police, and such other officers or employees of the City of Pasco shall, when requested, attend all meetings of the Council and shall remain in the council room for such length of time as the Council may direct. Section 21. It shall be the duty of the presiding officer of the Council meeting to: 1. Call the meeting to order; 2. Keep the meeting to its order of business; 3. State each motion and require a second to that motion before permitting discussion; 4. Handle discussion in an orderly way: a. Give every councilman who wishes an opportunity to speak; b. Permit audience participation at appropriate times; c. Keep all speakers to the rules and to the questions; d. Give pro and con speakers alternating opportunities to speak; 5. Put motions to a vote and announce the outcome; 6. Suggest but not make motions for adjournment; 7. Appoint committees when authorized to do so. Section 22. Roberts Rules of Order, Revised, shall govern the deliberations of the Council except when in conflict with any of the fore- going rules. This resolution adopted this 5th day of February, 1963. Attest* ., Clerk App rov d as to rm: City Attorney Ma06