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HomeMy WebLinkAbout0319 ResolutionZ1-!S'8OLJTIO1T NO. 319 'JHLR.uAS, the City Council has requested that a policy be established in regard to the spending of City money. The fol- lowing rules and regulations will be our policy of spending; in the future and all bills presented which do not follow these regulations will not be paid. SECTIO11 1. THER11FOFE, be it resolved that the following is an explanation of the rules to be established: In accordance with Ordinance No. 337, the City Purchasing Agent has the right to approve expenditures up to up100.00. Anything in excess of this amount must have previous Council approval. Two other Council -lotions in recent meetings have requested (1) a lower maximum than the �100.00 provided in the Ordinance., and (2) a request that the Council shall be notified of`any expenditures of any kind. Some of our department heads have requested and expressed the view that they should have the right to spend the money as they see fit within the structure of the budget. SECTION 2. As a compromise measure, the following rules. and regulations shall be,our policy until further notice in writing, either by ordinance or by orders from this office: A. The Purchasing Agent shall have full authority to issue Purchase Orders up to $25.00 for normal expenditures, or up to $100.00 for emergency expenditures. In the case of an expenditure exceeding 05.00, the Purchasing Agent shall notify a member of the appropriate committee of the Council. .B. The Purchasing Agent may, in writing, authorize any department head to issue purchase Orders up to w10.00 for mis- cellaneous expenditures or 25.00 for emergency expenditures. If he sees fit to withdraw the authorization, he shall do so in writing to the affected Department Head. A copy of either letter shall be addressed to the Council. - 2- C. All purchases shall be accompanied by a Purchase Order issued by an authorized person. The Assistant Purchasing Agent may act as Purchasing; regent, under the orders of the Pur- chasing Agent, which orders shall be in writing. D. Any purchases, not emergency, in excess of X2.5.00, shall be turned to the City Council for study, either directly by the Department Heads to appropriate Committee Chairman, or in a letter to the Council. 'These requests are tob e made suf- ficiently in advance of the time of use to give the City Council a reasonable time for study. SECTION 3. WILLFUL disregard of this policy will be cause for dismissal or demotion. This policy shall be in force ef- fective Iti.ay 1, 1952. ADOPTED this 15th day of April, 1952. Adah ,',.. Uerry , City Cle APPROVED A3 'TO FOM1: O. H. Olson, City Atto