HomeMy WebLinkAbout1820 OrdinanceORDINANCE NO. 1820
AN ORDINANCE APPROPRIATING $139,200 OF UNANTICIPATED REVENUES; MAKING
EXPENDITURE ADJUSTMENTS TO THE GENERAL FUND, PARK FUND, NEIGHBORHOOD
FACILITY FUND, CEMETERY FUND, GOLF FUND, FIRE EQUIPMENT. AND
CONSTRUCTION FUND, AND THE ADMINISTRATIVE SERVICE FUND, AND
DECLARING AN EMERGENCY.
WHEREAS, certain funds have been received in excess of amounts anticipated, and
certain other revenues have been received that could not have been anticipated when the
1976 Budget was prepared, and
WHEREAS, certain necessary expenditures were not anticipated and therefore, not
included in the 1976 Budget, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DO ORDAIN AS FOLLOWS:
Section 1. The 1976 Budget be amended to indicate the following adjustments to
revenue:
GENERAL FUND:
Code: 010-3 Building Permits
NEIGHBORHOOD FACILITY FUND:
Code: 145-301-10
145-367-10
1 145-369-30
TOTAL FUND:
CEMETERY FUND:
Code: 160-301-10
160-343-80
TOTAL FUND:
PARK FUND:
Code: 180-343-30
180-343-90
180-362-10
180-369-30
TOTAL FUND:
Beginning Cash $ 4,300
Contributions - Private 10,700
Contributions - Active Funds 2,000
Beginning Cash 2,100
Charges for Services 7,000
State Grants 1,500
Spec. Reimb . Rec . Programs 2,000
Rents 1,500
Contributions - Active Funds 9,300
FIRE EQUIPMENT AND CONSTRUCTION FUND:
Code: 340-381-00
GOLF FUND:
Code: 420-301-10
420-343-10
420-362-10-01
420-362-20
420-369-90
420-382-20
TOTAL FUND:
Inter -Fund Loan
Beginning Cash 1,100
Greens Fees 10,000
Cart Storage (2,000)
Concession Royalty (1,000)
Course Use Fees (1,500)
Installment Note 35,000
$ 13,000
17,000
9,100
14,300
40,000
41,600
�,Page "Two
Ordinance No. 1820
ADMINISTRATIVE SERVICES FUND:
Code: 520-301-10
520-399-80
TOTAL FUND:
Beginning Cash $ 1,200
Other Charges For Service 3,000
TOTAL INCREASE:
$ 4,200
$139,200
-Section 2. That the 1976 Budget be amended to indicate the following additions and
adjustments to expenditures.
GENERAL FUND:
Code: 010-511-30-34
010-512-70-11
010-512-70-31
010-516-20-11
010-516-10-31
010-516-10-34
010-517-60-11
010-517-60-13
010-519-90-13
010-519-90-36
010-519-90-42
010-521-21-11
010-521-21-13
010-521-22-64
010-522-20-11
010-526-20-11
010-532-20-11
010-539-30-31
TOTAL FUND:
Advertising
Salaries
Professional Services
Salaries
Professional Services
Advertising
Salaries
Personnel Benefits
Personnel Benefits
Insurance
Misc. Contributions
Salaries
Personnel Benefits
Equipment
Salaries
Salaries
Salaries
Professional Services
NEIGHBORHOOD FACILITY FUND:
Code: 145-538-50-11
145-538-50-13
145-538-50-31
145-538-50-63
145-538-50-64
TOTAL FUND:
CEMETERY FUND:
Salaries
Personnel Benefits
Professional Services
Improvements Other Than
Bldgs.
Machinery & Equipment
Code: 160-536-20-11 Salaries
160-536-20-37 Public Utilities
160-536-20-63 Improvements Other Than
Bldgs.
TOTAL FUND:
$ 2,000
2,000
2,000
2,000
4,000
4,000
(9,000)
(2,000)
1,300
2,700
(9,860)
(10,000)
(4,000)
4,000
26,200
3,660
(7,000)
1,000
5,000
1,000
(6,000)
13,000
4,000
2,100
1,000
6,000
13,000
17,000
9,100
s Pagel• Three' Ordinance No. 1820
PARK FUND:
Code: 180-533-20-11
180-533-20-31
1,80-533-50-33
180-533-50-36
180-533-50-37
180-533-50-64
TOTAL FUND:
Salaries
Professional Services
Transportation
Insurance
Public Utilities
Equipment
FIRE EQUIPMENT AND CONSTRUCTION FUND:
Code: 340-522-50-31
340-522-50-62
TOTAL FUND:
GOLF FUND:
Code: 420-534-90-11
420-534-90-31
420-534-90-33
420-534-90-36
420-534-90-37
420-534-90-38
420-534-90-39
420-534-90-62
420-534-90-71
420-534-90-72
TOTAL FUND:
Professional Services
Buildings
Salaries
Professional Services
Trans porta tion
Insurance
Public Utilities
Repairs & Maintenance
Rentals
Buildings
Principal
Interest
ADMINISTRATIVE SERVICES FUND:
Code: 520-593-20-11
520-599-10-31
TOTAL FUND:
TOTAL INCREASE:
Salaries
Professional Services
$ 1,000
2,000
1,400
1,500
2,000
6,400
3,000
37,000
2,000
3,000
3,000
500
2,000
800
300
32,000.
(1,000)
(1,000)
2,200
2,000
$ 14,300
40,000
41,600
4,200
$139,200
Section 3. That additions in appropriations and expenditures are hereby declared to
exist in the above funds for the said uses and purposes, and the proper City officials are
hereby authorized and directed to issue warrants in accordance with the provisions of this
Ordinance.
Section 4. That the aforesaid additions could not have been foreseen at the time the
1976 Budget was approved, and an emergency is now declared to exist.
Section 5. That this Ordinance shall be in full force and effect after its passage and
publication as required by law.
PASSED by the City Council and APPROVED this day of /��1976.
ATTEST: -- N T I D R I C K, MAYOR
tVELYN WELLS, DEPUTY CITY CLERK
APPROVED -AS TO FORM:
PATRICK T,'..�]OACH, CITY ATTORN Y
r
POST OFFICE BOX 293 1 PASCO, WASHINGTON 99301
October 22, 1976
TO: George Smith, City Manager
FROM: Leo E. Olney, Finance Director
SUBJECT: SUPPLEMENTAL BUDGET ITEMS
Subsequent to assembling the data for the proposed supplemental budget,
several additional items have surfaced that will require a supplemental
budget if they are to be carried out.
1. Replacement of the Police Court Judge at a higher salary $1,000.00
2. The hiring of a full time Court Clerk in lieu of sharing
one with the County. $1,000.00
3. The elimination of the pigeons from downtown Pasco,
approved by the Council on September 14th. $1,000.00
4. The State has for several years been trying to stick the
cities with the full cost of administration of the old
Statewide Retirement System. There has been a compromise
and Pasco's share of the cost is $2,862.09
This is approximately $1,300 more than is available in $1,300.00
the current budget.
5. In reviewing the City's insurance, it becomes apparent the
City only had $100,000 of -"errors and omission coverage. To
increase this, our broker has informed us the City,would
have to increase it to $500,000 at a cost of $2,679. This,
then, would bring it under the Umbrella Policy which would
increase the errors and ommission coverage to $2.5 million. $2,700.00
6. Pasco and Richland have been exploring the possibility of
going together on data processing and have found a financial
package that will serve both City's needs and fit 6n Richland's
System 3. To acquire this package and convert it to our needs
will cost $15,000, of which Pasco's share is estimated to be $6,000.00
Page Two
Mr. George Smith
This brings the total additional need to: $13,000
I would recommend we appropriate some of the unanticipated Building Permit
Revenue and take care of these items in the 1976 Budget year.
As a footnote, I might add we received our October sales tax payment to-
day. Again, it was up from the prior payment.
Received 10/22/76 $146,219.81
Received Year to Date $641,304.44
The 1976 Budget for sales tax was $640,000. I now project in 1976 the City
will receive $760,000 from this revenue source. This represents a,25%
increase over 1975 receipts of $611,011.
. L�
._JOUR, INSURANCE
UNDER, ONE ROOF
TELEPHONE 547-8844
September 24, 1976
George Smith, City Manager
City of Pasco
P. 0. Box 203
Pasco, WA 99301
RE: Public Liability
Policy No. 451 14 22 54
Dear Mr. Smith:
PASCO, WASHINGTON 99302
�NAGER'S6�'q
At the council meeting, the subject was brought up on how much
errors and omission coverage the City of Pasco has. My answer
was $100,000.00. Since the council meeting, I. have gone to the
umbrella carrier, Public Entity Underwriters, and asked them
what steps would be necessary to add this errors and omission
coverage onto the umbrella.
According to the attached letter from Public Entity Underwriters,
they tell us if we raise the base combined single limit of $500,000.00
and pay pro -rata of the amount $2,679.00 then the umbrella would
therefore apply over the $500,000.00 coverage. This would mean that
the council would have Two million, five hundred thousand dollars
worth of errors and omission coverage.
The final paragraph of Mr. Dobbins' letter is not correct. I telephoned
Mr. Dobbins and had this verified. We only have to increase the policy
if we want errors and omission coverage under the umbrella.
Best regards,
DUNNIN "RT. INSURANCE AGENCY, INC.
Ed Ray
ER/pp
Enclosure
P.S. - The pro -rata premium to add this coverage
as of October 1, 1976 would be 2679 X .707=
$1,895.00. (10-1-76 to 6-16-77)
*R'N
rouxSt.M ncEMrSlIVIS
PUBLIC ENTITY UNDE11WRITERS,.99e `'• I
September 21, 1976
Ed Ray, Agent
Dunning -Ray Insurance Agency, Inc.
1804 West Lewis
P.O. Box 2528
Pasco, Washington 99302
Dear Ed:
Following up our telephone conversation with you today, I would like to
point out the following:
1. The subject.on Policy 451 14 22 54 on Endorsement #5a and #7. These
are for bookkeeping purposes only and applies.to the short-term policy
that has been replaced by 451 14 22 55.
2. We discussed .the E $ 0 coverage being increased to $500,000. Our
reinsuring company wants the $100,000 limit increased to $500,000.
I am enclosing the worksheet which brings the PD limit up to a $500,000
amount, which you will note will cost $4,504. The other alternative is
to make.a $500,000 combined single limit (increasing both BI and PD) and
you will note that the increase is $2,679.
I will leave that up to your good discretion as to what approach you should
take to the City, but please bear in mind that you must increase it to
continue our umbrella policy.
Sincerely yours,
Do )in
ERD:jr
Enclosure
cc: Charles Willis
P.O. BOX 18N, DENVER, COLORADO 80218 / (303) 837-1476 / TELEX 45-789
. I
bArllfl. J. EVAN;. GOVTHNOIi iii iiS �JiiI,Y
.. I nONAL.D I MULES lIVY
A ;, iii�lt
LLJ
U
\ANAGEj',
Honorable Jan Tidrick, Mayor
City .of Pasco
P. 0. Box 293
Pasco, WA 99301
ULIiHn I IVIt1V I ur nt l It mitm 3 y,) l tic)
1025 E. UNION, OLYMPIA, WASHINGTON 98504 (206) 753-5283
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
September 30, 1976
Dept. No. 50-71
Re: Examination No. 39197 1 -
Statewide City Employees' Retirement System
Tenth and Final Examination, 1/1/71 - 12/s-1/71
A. G. No. 37364
Examination No. 38668
Statewide City Employees' Retirement System
Ninth Examination, 1/1/70 - 12/31/70
A. G. No. 36676
Examination No. 37183
Statewide City Employees' Retirement System
Eighth Examination, 1/1/67 - 12/31/69
A..G. No. 35101
Dear Mayor Tidrick:
We have recently been advised that the plan proposed by Municipal
Research and Service Center of Washington is acceptable to the
Attorney General's Office for payment of the audit exception re-
lated to the administrative costs of the Statewide City Employees'
Retirement System.
The accepted proposal is as'follows:
(1) The State will not claim any amount for any alleged deficiency
for the period 1960 through 1966.
(2) The 104 municipalities, plus.the Association of Washington
Cities.will pay thirty-three and one-third percent (33-1/3%) of
the alleged deficierncy for the period 1967 through 1970.
(3) The 104.municipalities, plus the Association of Washington.
Cities, will pay the entire amount of the alleged deficiency for,
the calendar. year 1971.
BOARD MEMBERS
AVERY GARRE f T. Chairrnan R L. (ROR) DEAVER • ROBERT S O'BRIEN, Slate Treasurer
CNE$IEH G. MAYRAND, Vico Chairman GLORIA M. CHAM,`EAUX SLADE GORTON, Attorney General
GREGORY C BROWN WILLIAM F. GOSNELL ROBERT V. GRAHAM. State Auditor
JACK ROGERS LOUIS G. DEWAELE KARL HERRMANN. Insurance Commissioner .�' 3
Honorable Jan Tidrick, Mayor
September 30, 1976
Page 2
Since December 23, 1974, when the original request for
payment of the full liability was forwarded, several cities
have made payment on their administrative expense liability.
Our records indicate that your agency has paid $.00 as of
July 31, 1976, and the balance due of $2,862.09 may be
liquidated by one of the methods indicated below:
a. Immediate payment in full; or
b.' You may make equal installment payments of $23.46.
for 121 months commencing on November 1, 1976,
with your last payment in December 1986 being in
the amount of $23.43. —
A minimum payment of $10.00 per month will be required where
the installment payment plan is chosen.
Should your records reflect a difference in payment, please
advise accordingly by letter.
Very truly yours,
RONALD L. MYLES
Director
i
GC04i
GEORG VAN M GHEM
Assis nt Directq�
Administrative Sdrvices
GVM:a
CM
V111
kt
POST OFFICE BOX 293 1 PASCO, WASHINGTON 99301
October 8, 1976
City Council Members
TO: George Smith, City Manager (J
�Y
FROM: Leo E. Olney, Director of Finance
SUBJECT: SUPPLEMENTAL BUDGET
This year, as every year, unforeseen things have happened that necessitate
changes in the budget. Most of .these items have been before the council
in one form or another. What is presented here is a compilation of all
the changes known at this time. If the council concurs, an Ordinance will
be prepared for introduction at the council meeting of October 19th, with
passage scheduled for November 2, 1976.
GENERAL FUND:
Council - Increases in advertising costs as well as an
increase in the number of advertisements required. $ 2,000
Court - Increase in number of indigents requir&ng attorneys. 2,000
City Attorney - An intern has been hired to work on updating
the Pasco Municipal Code. 2,000
Personnel - Extended negotiations caused by failing to reach
agreement with Fire, Police, and Operating Engineers by
January 1, 1976. 4,000
Increased requirement for advertising employment opportunities. 4,000
Police - Clerk -Dispatcher position not filled - remained
funded through CETA. (10,000)
Funding of Parking Enforcement Officer's position for
fourth quarter of year. 3,000
Replacement of totaled vehicle. 4,000
Community Development - Delay in hiring new positions. (18,000)
Page Two
Council and City Manager
Park Department - Insurance not budgeted $ 11500
Increased Utility Costs
Increase in Equipment Rental 2,000
Rates subsequent to the 1976 Budget 1,400
New Heaters for Memorial Pool 6,400
Recreational Program (including Day Camp for Handicapped) 3,000
Less: Recreational Program Intake ( 2,000)
State Employment Grant 1,300
NET PARK & RECREATION REQUIREMENT: $11,000
Neighborhood Facility Overrun (see below)
TOTAL CHANGE IN GENERAL FUND BUDGET:
2,000
$ -0-
In addition to the above, the General Fund will realize approximately $100,000 of
revenue above the budgetary estimates which could be used this year for projects.
I would recommend, if at all possible, these funds be allowed to carry over to
1977 to offset increased costs.
Cash Forward from 1975
$13,000
Building Permits
30,000
Leasehold Excise Tax
7,000
Motor Vehicle Excise Tax
7,000
PUD Excise Tax
2,000
Police Auction
11000
Sales Tax
55,000
Community Development Services
15,000
TOTAL:
$100,000
Neighborhood Facility Operating Fund:
The East Pasco Neighborhood Facility has encountered several
problems this first year of operation. There were a number
of break-ins and vandalism - breaking windows. $ 1,000
These incidents created a need for a night watchman until
an alarm system was installed. $ 1,000
In addition, grants were received for equipment and land-
scaping which need to be appropriated. $ 15,000
Cemetery:
In 1976, the original plan was to install an automatic
irrigation system in the spring and reduce manpower. The
system was not installed and the increased manpower was $ 2,100
Public Utility Services also ran higher than anticipated. $ 1,000
The entire Orrigati'on system is now planned to go in this
fall at $ 14,000
j Page Three
Council and City Manager
Cemetery - Continued:
There is budgeted for the irrigation system ($91000)
In addition, there is unanticipated cash carry forward
from 1975 of ( 2,100)
Plus sales of lots and service fees of 6,000
NET OUTSIDE FUNDING: -0-
Golf Course:
Salaries for part time help overrun $2,000
Equipment Rental Rate Increase 3,000
Insurance Increase 500
Public Utility Service Overrun 2,000
Repair & Maintenance 800
Rentals 300
Debt Service (3rd Cart Shed Not Built) 2,600
TOTAL COST INCREASE: $6,000
Less: Unanticipated Cash Forward ( 11100)
Greens Fees Increase (10,000)
Cart Storage Rental Underrun 2,700
Locker Rental Increase ( 100)
Concession Royalty Underrun 11000
Course Use Fee Underrun 1,500
NET REVENUE GAIN: $6,000
In addition, the $35,000 to construct the new cart storage
facility needs to be appropriated.
NET OUTSIDE FUNDING NEEDED: -0-
Administrative Services:
During 1976, there were two terminations of long time
employees requiring substantial pay offs. $2,200
During 1976, in addition to a very lengthy audit of the
General Government, there were also two Urban Renewal
Audits, a Neighborhood Facility Audit and a Cash Audit
when the Treasurer retired. 2,000
TOTAL COST INCREASE: $4,200
Less: Excess Cash forward from 1975 1,200
Unanticipated Service Charges 3,000
TOTAL REVENUE INCREASE: $4,200
NET OUTSIDE FUNDING NEEDED: -0-