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HomeMy WebLinkAbout1184 Ordinance,<306 ORDINANCE NO. Ge' i aXN �,aC RELATING TO PAY PERIODS, VACATION, SICK LEAVE, AND Old` ,,AL PRACTISES. ped See � e`a / THE CITY COUNCIL OF THE CITY.OF PASCO DO ORDAIN AS FOLLOWS: Section 1. PAY PERIODS: The City of Pasco hereby creates the following two pay periods. The first day of each month to the 15th day of the same month and the 16th day of each month to the last day of the same month. Section 2. COMPENSATION: SniarieO and wageb shell be paid semi-mcnthly on the 15th and last calendar day of each month. Payment on the 15th of each month shall be for the pay period beginning the 1st of the month and ending on the 15th day of the month. Payment on the last calendar day of the month shall be for the pay period beginning on the 16th day of the month through the last calendar day of the month. \Provided that when the 15th or the last calendar day of the month falls on a Saturday or Sunday, salaries will be paid on the preceding Friday. When the 15th, or the last calendar day of the month falls on a legal holiday, salaries will be paid on the preceding business day. Section 3. A regular employee shall be considered one who has worked not less than 130 hours per month. For purposes of establishing a vacation eligibility date the 1st of January each year is considered the anniversary date after one full year of employment. Section 4. ANNUAL VACATION: Each regular employee shall earn vacation credit of one day per month of employment and shall be entitled to annual vacation after a condition of 12 consecutive months of employment. Section 5. The minimum amount of vacation to be taken is considered to be 6 days; however, if an employee requests less than the 6 days minimum, the department head may authorize less vacation time. Section 6. Annual vacation shall be taken during the year following the period in which annual vacation is earned. Except that with the City Manager's approval an employee may carry over a maximum of 6 days annual vacation. Secclon i. Alter tU years or continuous service, a regular employee shall earn an additional 2 days of vacation for a total of 14 days annual vacation. After 15 years of continuous service a regular employee shall earn an additional 1 day annual vacation for a total of 15 days annual vacation. Section 8. For the purpose of administering vacation leave the following applications to Fire Department personnel are made because of their 24 hour duty shift arrangement: Each duty shift that Fire personnel are on vacation shall be considered the same as 3 vacation days for regular employees. Fire personnel are granted additional vacation leave in lieu of City holidays on the basis of one duty shift per 3 holidays. Fire personnel, shall be authorized annual vacation leave of 7 duty shifts after 12 continuous months of employment. After 10 years continuous service an additional duty shift of annual leave is authorized for a total of 8 duty shifts. Section 9. .B-EREA.VEMEMT-LEAVE: Begins at time of employment for death in the immediate family. Leave with paymay.'be granted by -the department, head-up_*to a maximum of four work days in any calendar year. All time off for a death in the family in excess of four days in any one year may be charged to sick leave. Such leave may be ,extended in special circumstances with the approval of the City. Manager. Immediate Family Means: Mother, father, father-in-law, mother-in-law, spouse, brother, sister, or children of the employee. Upon approval of the department head, employees shall be allowed up to four.days sick leave for any one illness in the immediate family, requiring his presence. Immediate family in this case means: Mother,.father, spouse, or children of the employee. Section 10. Each full time employee shall accrue sick leave_.at.the rate of one working day for each month of service. The maximum accural of sick leave shall be 90 working days. Sick leave will be allowed for any of the following reasons: a) Injury or illness of an employee to such an extent to constitute a hazard to the safety or health of himself or other employees where such injury or illness was not caused by self-abuse or self -infliction. b) Quarantine of an employee due to exposure to contagious disease. 0 -2- c) Medical care. Use of sick leave shall be subject.to.the following restrictions: a) Misuse of sick leave shall be cause for disciplinary counseling. Continued misuae after disciplinary counseling shall be cahse for discharge. b) Pay in lieu of accumulated sick leave shall not be given when an employee terminates`his employment with the City. c) The City, acting through its authorized personnel which shall include department head's and the City Mariaget, re'ser'ves the right to requeet a physician's statement from the employee's doctor describing the nature of the employee's illness and certifying the ability or inability of the-,. employee to resume duty. d) The City reserves the right to require an employee to be examined by a licensed physician acceptable to the City at the City's expense.. e) A full time employee shall not be entitled to paid sick leave until he or she has been continuously in the employ of the City for three months. Section 11. The City will grant paid leave to any full time employee for time lost due to compulsory court attendance resulting from jury service or in obedience to a subpoena to serve as a witness in an.action.to.which he is not a party. In order to be granted paid leave, the full time employee must: a) Show the subpoena or notification of jury service to his or her depart- ment bead within a reasonable time after received. b) obtain a release from the court certifying his or her attendance in court and the days there spent. Court releases must be returned to the full time employee's department head for proper recording of compulsory court attendance time on the employee's personal time recordr Any money received by a full time employee while attending court shall be credited against his regular pay. Section 12. HOLIDAYS: New Year's Washington's Birthday Memorial Day Independer.ce Da; Labor Day -3- Vcterans Day Thanksgiving Day Christmas Day Day on which any General State Election is held. Day after Thanksgiving Section, 12. (Cont.) ` t'fhen any of these holidays fall on a Saturday the Friday immediately pre- ceding such holiday ,shall be observed as the. Holid y. When: any of these holidays fall on Sunday the Monday immediately .following shall be observed as the holiday. Holidays observed during an employees vacation period shall not be counted a vacation leave, taken. Full time temporary employees shall be entitled to a holiday if it falls during the calendar month of service. Section 13. HOURS OF WORK - FULL TIME REGULAR EMPLOYEES: Forty hours shall constitute the standard work week and eight the full time work day, except in the fire department the standard work week shall average 56 hours. The department head, subject to the approval of the City Manager, shall establish appropriate. work shifts specifying starting and ending times, lunch .period and scheduled day of rest.. Section 14. OVERTIME: Overtime work shall include only that work performed by regular employees at the direction of a department head or his authorized representative, which exceeds work schedules and may be compensated as follows: a) Time and one half will be paid to regular employees, except department heads or administrative employees for hours in excess of the scheduled work day. b) Regular employees whose attendance is required by the City at drill or training.sessions shall be paid at their regular hourly rate. c) They will be allowed a minimum of 1 hour of reporting time if called out for work which exceeds work schedule. Section 15. LEAVE OF ABSENCE: a) The City Manager may authorize unpaid leaves of absence up to a maximunn duratioty. of . one :year, except: in the case of a leave necessitated by in- voluntary conscription or recall to duty in the Armed Forces of the United States, in which case the leave may extend to cover the full period of conscription or recaii. Upon expiration of such regularly approved leave, the employee shall be reinstated in the position held at the time leave was granted. Failure on the part of the employee to report for duty promptly at the expiration of such leave shall be re- garded as voluntary resignation. -4- Section 15. (Cont.) b) REINSTATEMENT FRbM SICK LEAVE OR LEAVE OF ABSENCE. Upon expiration of an approved leave of absence or sick leave an employee shall be reinstated in the position held at the time the leave was granted, Only the employe6a advanced to fill the temporary vacancies created by the leave of absence shall be affected, and in each case shall return to the jobs they left. c) LEAVE WITHOUT PAY: No leave without pay will be granted an employee until the employee has first taken advantage of all his usable earned vacation credits, sick leave and compensatory time and such leave will not be granted for the purpose of the employee's gaining any personal advantage or profit. d) SEVERANCE NOTICE: Any full time employee shall give at least two (2) week's notice of severance or termination of employment to the City Manager or department head. Lack of such notice may be sufficient grounds for forfeiture of vacation benefits earned. e) UNAUTHORIZED ABSENCE. Unauthorized absence from duty for three (3) consecutive working days shall constitute grounds for dismissal upon recommendation of the depart- ment head and at the discretion of the City Manager. Section 16. The age of ret .re:,e:it iahE.11 be f, -. `�<;: f of age except on the recommendation of the City Manager who may ask for an extension from year to year to the age of 68 with approval of the City Council. Section 17. OTHER EMPLOYMENT: No regular employee shall engage in any occupation or outside activity which is incompatible with his employment by the City. An employee engaging in any occupation or outside activity for compen- sation shall inform his department head of the time required and the nature of such activity. The department head shall determine whether or not the outside employment is incompatible with the employee's City duties. If the department head decides that the outside employment is incompatible, he shall request that the employee discontinue such employment. Failure to discontinue after request shall result in the employee'.s discharge by the City. -5- Section 17. (Cont.) An employee engaging in any occupation or outside activity for compensation who fails to inform his department head of such occupation or activity may be subject to disciplinary action. It is the City's intent that the employee shall at all times be physically and mentally capable. i Section '18 Otdinante No: 1077 is hereby repealed. Ordinance No. 1081 is hereby repealed. Ordinance No. 1096 is hereby repealed. Ordinance No. 109'7 is hereby repealed. Ordinance No. 1101 is hereby repealed. i Section 19. This ordinance stall be in full force and effect after its passage as required by law. PASSED by the City Council and APPROVED as provided by law this day of 1965. MAYOR Attest: City Clerk Approved as to form: City Atto ney- -7- t Y 7 RECOMMENDED CHANOrS TO C DINANCE NO. 118 . (Vacations) Secy. (to be changed to read as follows) A regular mnployee shall be considered one who has worked not leas than 130 hours per month. Sem (to be changed to read as follows) ANNUAL VACATION: Each regular employee shall be credited vaca- tion leave .at the rate of one day per month of employment. An employee shall be entitled to vacation after completion of the first full year's employment. Deco„ 5, (to be changed to read as follows) The minimum amount of vacation to be taken is considered to be six (6) days; however, if an employee requests less than the b days minimum, .the department head may ,authorize less vacation time. The vacation schedule shall be so arranged as to cause a minimum of disturbance to the City's operations. The vacation schedule, once arra%ed, shah not be changed except for valid reasons. Section 6. (to be changed to read as follows) s or any regular employee, the maximum number of accumulated vaca- tion leave clays credited shall be eighteen (18) days. Effective date of Ordinance: Jt nuary I, 1966.