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ORIGINAL
PROFESSIONAL SERVICES AGREEMENT
Wastewater Treatment Plant 3rd Primary Clarifier
THIS AGREEMENT is made and entered into between the City of Pasco, a Washington
Municipal Corporation, hereinafter referred to as "City", and HDR Engineering, Inc., hereinafter
referred to as "Consultant."
RECITALS
WHEREAS, the City desires to have certain services and/or tasks performed as set forth
below requiring specialized skills, training, equipment, and other supportive capabilities; and
WHEREAS, the Consultant represents that it is qualified and possesses sufficient skills,
experience, equipment, and necessary capabilities, including: technical and professional
expertise, when required, to perform the services and/or tasks as set forth in this Agreement upon
which the City is relying.
NOW, THEREFORE, in consideration of the mutual covenants, and performances
contained herein, the parties agree as follows:
1. Scone of Services. The Consultant shall perform such services and accomplish such
tasks, including the furnishing of all labor, materials, facilities and equipment necessary
for full performance thereof, as identified and designated as Consultant's Responsibilities
throughout this Agreement, and as more particularly described in Scope of Work detailed
in Exhibit A, attached hereto and incorporated herein (the "Project").
2. Term. This Project shall begin on May 1, 2014 and promptly be completed by
December 31, 2014, in accordance with the schedule attached hereto as Exhibit A.
3. Compensation and Payment.
3.1 Payment for services provided hereunder shall be made following the
performance of such services. Such payment shall be full compensation for work
performed or services rendered, and for all labor, materials, supplies, equipment,
and incidentals necessary to complete the Project.
3.2 No payment shall be made for any services rendered by the Consultant except for
services identified and set forth in this Agreement except as may be authorized by
a written supplemental agreement approved by the City.
Professional Services Agreement- Wastewater Treatment Plant 3`d Primary Clarifier
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3.3 The City shall pay the Consultant for work performed under this Agreement upon
timely submitted invoices detailing work performed and expenses for which
reimbursement is sought. The City shall approve all invoices before payment is
issued. Payment shall occur within thirty (30) days of receipt and approval of an
invoice.
3.4 The City shall pay the Consultant for all work performed and expenses incurred
under this Agreement, as follows.
❑ Hourly (Single Rate): $ per hour plus actual expenses
incurred as provided under this Agreement, but not to exceed a total of
$ without prior written authorization by the City; or
❑ Hourly (Multiple Rate): Such rates as identified on Exhibit _, plus
actual expenses incurred as provided under this Agreement, but not to
exceed a total of $ without the prior written authorization
by the City; or
® Fixed Sum: A total of $238.980; or
❑ Other:
4. Reports and Inspections.
4.1 The Consultant at such times and in such forms as the City may require, shall
furnish to the City such statements, records, studies, surveys, reports, data, and
information as the City may request pertaining to matters covered by this
Agreement.
4.2 The Consultant shall, at any time during normal business hours and as often as the
City or the Washington State Auditor may reasonably deem necessary, make
available for examination all of its records and data with respect to all matters
covered, directly or indirectly, by this Agreement and shall permit the City, or its
designated authorized representative to audit and inspect other data relating to all
matters covered by this Agreement. The City shall receive a copy of all audit
reports made by the agency or fern as to the Consultant's activities. The City
may, at its discretion, conduct an audit at its expense, using its own or outside
auditors, of the Consultant's activities which relate, directly or indirectly, to this
Agreement. Consultant shall be provided a copy of such reports.
4.3 The Consultant, during the term of this Agreement, shall obtain all permits and
registration documents necessary for the performance of its work and for the
execution of services at its own expense, and shall maintain its validity. Upon
request, the Consultant shall deliver to the City copies of these licenses,
registration documents, and permits or proof of their issuance or renewal.
Professional Services Agreement- Wastewater Treatment Plant 3`d Primary Clarifier
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4.4 Consultant shall maintain books, records and documents, which sufficiently and
properly reflect all direct and indirect costs related to the performance of this
Agreement, and shall maintain such accounting procedures and practices as may
be necessary to assure proper accounting of all funds paid pursuant to this
Agreement. These records shall be subject, at all reasonable times, to inspection,
review, or audit as provided above.
4.5 The Consultant shall retain all books, records, documents or other material
relevant to this Agreement for three (3) years after its expiration. Consultant
agrees that the City, or its designee, shall have full access and right to examine
any of said materials at all reasonable times during this period.
5. Ownership and Use of Documents.
5.1 All research, tests, surveys, preliminary data, information, drawings and
documents made, collected, or prepared by the Consultant for performing the
services subject to this Agreement, as well as any final product, collectively
referred to as "work product," shall be deemed as the exclusive property of the
City, including copyright as secured thereon. Consultant may not use them except
in connection with the performance of the services under this Agreement or with
the prior written consent of the City. Any prior copyrighted materials owned by
the Consultant and utilized in the performance of the services under this
Agreement, or embedded in with the materials, products and services provided
thereunder, shall remain the property of the Consultant subject to a license
granted to the City for their continued use of the products and services provided
under this Agreement. Any work product used by the Consultant in the
performance of these services which it deems as "confidential," "proprietary," or
a "trade secret" shall be conspicuously designated as such.
5.2 In the event of Consultant's default, or in the event that this Agreement is
terminated prior to its completion, the work product of the Consultant, along with
a summary of the services performed to date of default or termination, shall
become the property of the City, and tender of the work product and summary
shall be a prerequisite to final payment under this Agreement. The summary of
services provided shall be prepared at no additional cost, if the Agreement is
terminated through default by the Consultant. If the Agreement is terminated
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of services provided.
6. Public Records.
6.1 Consultant acknowledges that the City is an agency subject to Chapter 42.56
RCW "Public Records Act." All preliminary drafts or notes prepared or gathered
by the Consultant, and recommendations of the Consultant are exempt prior to the
acceptance by the City or public citation by the City in connection with City
action.
Professional Services Agreement- Wastewater Treatment Plant 3`d Primary Clarifier
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6.2 If the Consultant becomes a custodian of public records of the City and request
for such records is received by the City, the Consultant shall respond to the
request by the City for such records within five (5) business days by either
providing the records, or by identifying in writing the additional time necessary to
provide the records with a description of the reasons why additional time is
needed. Such additional time shall not exceed twenty (20) business days unless
extraordinary good cause is shown.
6.3 In the event the City receives a public records request for protected work product
of the Consultant within its possession, the City shall, prior to the release of any
protected work product or as a result of a public records request or subpoena,
provide Consultant at least ten (10) business days prior written notice of the
pending release and to reasonably cooperate with any legal action which may be
initiated by the Consultant to enjoin or otherwise prevent such release.
Independent Contractor Relationship.
7.1 The parties intend that an independent contractor relationship is created by this
Agreement. The City is interested primarily in the results to be achieved; subject
to the scope of services and the specific requirements of this Agreement, the
implementation of services will lie solely with the discretion of the Consultant.
No agent, employee, officer or representative of the Consultant shall be deemed to
be an employee, agent, officer, or representative of the City for any purpose, and
the employees of the Consultant are not entitled to any of the benefits or
privileges the City provides for its employees. The Consultant will be solely and
entirely responsible for its acts and for the acts of its agents, employees, officers,
subcontractors or representatives during the performance of this Agreement.
7.2 In the performance of the services provided in this Agreement, Consultant is an
independent contractor with full authority to control and direct the performance of
the details of the work, however, the results of the work contemplated herein must
meet the approval of the City and shall be subject to the City's general rights of
inspection and review to secure the satisfactory completion thereof.
7.3 The Consultant shall comply with all State and Federal laws including, but not
limited to:
7.3.1 The definition requirements of RCW 50.04.140 (Employment Security).
7.3.2 RCW 51.08.195 (Industrial Insurance).
7.3.3 Obtain a City of Pasco business license.
7.4 The City may, at its sole discretion, require the Consultant to remove any
employee, agent or servant from employment on this Project who, in the City's
sole discretion, may be detrimental to the City's interest.
Professional Services Agreement- Wastewater Treatment Plant P Primary Clarifier
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8. Indemnification.
8.1 The Consultant shall defend, indemnify, and hold harmless the City, its officers,
officials, agents, employees, and volunteers from any and all claims and causes of
action, including, but not limited to, actions of law or administrative proceedings
for all injuries to persons or damages to property, and all losses, damages,
demands, suits, judgments, including attorney fees, arising out of, or as a result
of, or in connection with the work performed under this Agreement, and caused or
occasioned in whole or in part by reason of errors, negligent acts or omissions of
the Consultant or its subcontractors in the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City, its officers,
employees, agents, and volunteers.
8.2 Should a Court of competent jurisdiction determine that this Agreement is subject
to RC W 4.24.115, then, in the event of liability for damages arising out of bodily
injuries or damages to property caused by or resulting from the concurrent
negligence of the Consultant, and the City, its officers, employees, agents and
volunteers, the Consultant's liability and obligation to defend hereunder shall only
be the proportionate extent of the Consultant's negligence.
8.3 It is further agreed that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purposes of this indemnification.
8.4 No liability shall attach to the City by reason of entering into this Agreement
except as expressly provided herein.
8.5 This indemnification shall include damages, penalties and attorney fees sustained
as a result of Consultant's delayed or failed performance of Section 6 above.
8.6 This waiver has been mutually negotiated by the parties, and the provisions of this
section shall survive the expiration or termination of this Agreement.
9. Insurance. The Consultant shall procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, employees, or subcontractors.
9.1 Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
9.1.1 Automobile Liability insurance covering all owned, non -owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
Professional Services Agreement- Wastewater Treatment Plant 3`d Primary Clarifier
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9.1.2 Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
injury. The City shall be named as an additional insured under the
Consultant's Commercial General Liability insurance policy with respect
to the work performed for the City.
9.1.3 Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
9.1.4 Professional Liability insurance appropriate to the Consultant's profession.
9.2 Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
9.2.1 Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
9.2.2 Commercial General Liability insurance shall be written with limits no
less than:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
® $1,000,000 each occurrence; and $2,000,000 general aggregate
9.2.3 Professional Liability insurance shall be written with limits no less than:
® $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
9.3 Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability, and Commercial General Liability insurance:
9.3.1 The Consultant's insurance coverage shall be primary insurance as
respects the City. Any insurance, self-insurance, or insurance pool
coverage maintained by the City shall be excess of the Consultant's
insurance and shall not contribute with it.
9.3.2 The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
Professional Services Agreement- Wastewater Treatment Plant 3`d Primary Clarifier
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9.4 Acceptability of Insurers. Insurance is to placed with insurers with a current A.M.
Best rating of not less than A:VII.
9.5 Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the
insurance requirements of the Consultant before commencement of the work.
10. Nondiscrimination. In the performance of this Agreement, the Consultant will not
discriminate against any employee or applicant for employment on the grounds of race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap; provided that the prohibition against discrimination in
employment because of handicap shall not apply if the particular disability prevents the
proper performance of the particular worker involved. The Consultant shall ensure that
applicants are employed, and that employees are treated during employment in the
performance of this Agreement without discrimination because of their race, creed, color,
national origin, sex, marital status, age or the presence of any sensory, mental or physical
handicap. Consultant shall take such action with respect to this Agreement as may be
required to ensure full compliance with local, State and Federal laws prohibiting
discrimination in employment.
11. Covenant Against Contingent Fees. The Consultant warrants that it has not employed
nor retained any company, firm, or person, other than a bona fide employee working
exclusively for the Consultant, to solicit or secure this Agreement; and that it has not paid
or agreed to pay any company, person or firm, other than a bona fide employee working
exclusively for the Consultant, any fee, commission, percentage, brokerage fee, gift, or
other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, the City shall have the right to
terminate this Agreement.
12. Assignment and Subcontracting.
12.1 The City has awarded this Agreement to the Consultant due to its unique
qualifications to perform these services. The Consultant shall not assign (or
subcontract other than as specifically identified in Exhibit A) its performance
under this Agreement or any portions of this Agreement without the prior written
consent of the City, which consent must be sought at least thirty (30) days prior to
the date of any proposed assignment.
12.2 Any work or services assigned or subcontracted hereunder shall be subject to each
provision of this Agreement including Section 6, Public Records; Section 10,
Nondiscrimination; proper bidding procedures where applicable; and all local,
State and Federal statutes, ordinances and guidelines.
12.3 Any technical or professional service subcontract not listed in this Agreement,
must have prior written approval by the City.
Professional Services Agreement- Wastewater Treatment Plant 3`d Primary Clarifier
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13.
14.
Termination.
13.1 Termination for Convenience. Either party may terminate this Agreement for any
reason upon giving the other party no less than ten (10) business days written
notice in advance of the effective date of such termination.
13.2 Termination for Cause. If the Consultant fails to perform in the manner called for
in this Agreement, or if the Consultant fails to comply with any other provisions
of this Agreement and fails to correct such noncompliance within five (5)
business days of written notice thereof, the City may terminate this Agreement for
cause. Termination shall be effected by serving a notice of termination on the
Consultant setting forth the manner in which the Consultant is in default. The
Consultant will only be paid for services and expenses complying with the terms
of this Agreement, incurred prior to termination.
General Provisions.
14.1 For the purpose of this Agreement, time is of the essence.
14.2 Notice. Notice provided for in this Agreement shall be sent by:
14.2.1 Personal service upon the Project Administrators.
14.2.2 Certified mail to the physical address of the parties, or by electronic
transmission to the e-mail addresses designated for the parties below.
14.3 The Project Administrator for the purpose of this Agreement shall be:
14.3.1 For the City:
14.3.2 For the Consultant:
15. Dispute Resolution.
Ahmad Qayoumi, or his/her designee
525 North 3rd
Pasco WA 99301
Jay Decker, or his/her designee
2805 Saint Andrews Loop, Suite A
Pasco, WA 99301-6121
15.1 This Agreement has been and shall be construed as having been made and entered
into and delivered within the State of Washington, and it is agreed by each party
hereto that this Agreement shall be governed by the laws of the State of
Washington.
Professional Services Agreement- Wastewater Treatment Plant 3`d Primary Clarifier
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15.2 In the event of a dispute regarding the enforcement, breach, default, or
interpretation of this Agreement, the Project Administrators, or their designees,
shall first meet in a good faith effort to resolve such dispute. In the event the
dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties
waiving the right of a jury trial upon trial de novo, with venue placed in Pasco,
Franklin County, Washington. The substantially prevailing party shall be entitled
to its reasonable attorney fees and costs as additional award and judgment against
the other.
16. Nonwaiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement, shall not constitute a waiver of any other
similar event or other provision of this Agreement.
17. Integration. This Agreement between the parties consist in its entirety of this document
and any exhibits, schedules or attachments verified by initials as a part of Exhibit A. Any
modification of this Agreement or change order affecting this Agreement shall be in
writing and signed by both parties.
18. Authorization. By signature below, each party warrants that they are authorized and
empowered to execute this Agreement binding the City and the Consultant respectively.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
AT EST
De ie lark, City Clerk t
APP`--- :RiA5 TO FORM:
Leland B. Kerr, City Attorney
CONSULTANT
Karen Doherty, Vice President
HDR Engineering, Inc.
Professional Services Agreement- Wastewater Treatment Plant 3`d Primary Clarifier
Page 9
City of Pasco
Third Primary Clarifier
Scope of Services
April 23, 2014
fl2805 Saint Andrews Loop
Suite A
Pasco, WA 99301-6121
(509)546-2040
Contents
Scopeof Services.........................................................................................................1
EXHIBIT A: SCOPE OF SERVICES..............................................................................1
New Primary Sedimentation Facilities.........................................................................1
Description of Project Design Elements.............................................................. 1
General Design Assumptions.............................................................................. 2
DesignMethodology........................................................................................... 3
Task 100 — Project Management..................................................................................
3
Objective.............................................................................................................
3
Consultant Services............................................................................................
4
CityResponsibilities............................................................................................
4
Assumptions.......................................................................................................
4
Deliverables........................................................................................................
4
Task 200 — Preliminary Engineering............................................................................5
Objective............................................................................................................. 5
Task 201 Primary Sedimentation Tank CFD Model...............................................5
ConsultantServices............................................................................................ 5
CityResponsibilities............................................................................................ 5
Assumptions....................................................................................................... 5
Deliverables........................................................................................................ 6
Task 202 Preparation of 30% BIM Model and Engineering Report......................6
ConsultantServices............................................................................................ 6
City Responsibilities............................................................................................ 6
Assumptions....................................................................................................... 7
Deliverables........................................................................................................ 7
Task300 — Final Design................................................................................................7
Objective............................................................................................................. 7
Task 301 Drawings and Specifications..................................................................7
ConsultantServices............................................................................................ 7
CityResponsibilities............................................................................................ 8
Assumptions....................................................................................................... 8
Deliverables........................................................................................................ 8
Task 302 Opinion of Probable Construction Cost(OPCC)...................................9
Consultant Services............................................................................................ 9
Task 400 — Additional Services.................................................................................... 9
ConsultantServices............................................................................................ 9
EXHIBIT B: Drawing List............................................................................................11
EXHIBIT C: Specification List....................................................................................13
EXHIBIT D: Milestone Schedule................................................................................17
EXHIBIT A: SCOPE OF SERVICES
Background
The City of Pasco, Washington (City) will be expanding primary treatment capacity to
accommodate continuing community growth and maintain high-quality effluent discharge. A
new 7 MGD clarifier(s), with an expanded hydraulic distribution structure, will be provided to
achieve the necessary capacity. In addition, new primary sludge pumping will be provided to
incorporate the new clarifier as well as improve reliability of the existing primary sludge pumping
system.
The scope of services is organized into the following tasks:
Task Series 100 — Project Management and QA/QC
Task Series 200 — Preliminary Engineering
Task Series 300 — Final Design
Task Series 400 — Permitting and Public Involvement Support
Task Series 500 — Additional Services
New Primary Sedimentation Facilities
The new primary sedimentation tank will be designed, along with necessary support facilities, as
defined below.
Description of Project Design Elements
Major design components to be included in the design of the new clarification system will
consist of the following:
• Primary Sedimentation Tanks. A new rectangular primary sedimentation tank, using
two clarifier mechanisms and a central dividing wall to allow for isolation of each sub -
tank, will be designed to treat a peak flow capacity of 7 million gallons per day. The
tanks will have open tops (no covers or superstructure), manual scum troughs, spray
water for scum control, safety railing, and wash down hoses located along the perimeter.
The south wall of the new tankage will be designed to support building columns for
extension to the metal building structure to the clarifier.
Primary Sedimentation Hydraulic Distribution Structure. The existing weir/launder
flow distribution control system in the headworks building, which feeds primary influent to
the existing sedimentation tanks, will be expanded to provide a new weir/launder system
and two isolation slide gates to the new sedimentation tank. Two new primary influent
pipelines will connect the hydraulic structure to the new primary sedimentation tank.
Flow or level instrumentation will not be included. Additional HVAC or other
modifications to the headworks building are not be included.
Primary Sludge Pumping. A new sludge pumping room will be designed immediately
east of the existing primary sludge room. This new room will be designed based on the
HDR 2011 WWTP Improvements Project, which included the structural design for this
room which was not implemented as part of the final construction. Two new rotary lobe
sludge pumps (one du one one standby) will draw sludge from the new and existing
sedimentation tanks. lectrically actuated automatic control valves on each sludge
suction line, controlled via a programmed timing sequence, will actuate to sequentially
draw sludge from each tank. A sludge flow meter, local pressure gauges/switches, and
Pasco Third Clarifier 1 April 23, 2014
a site glass will be provided for operators to monitor the system, as well as hose bibs for
wash down in the room. The roof of the structure will include access hatches for
removing equipment. HVAC will be provided at 6 air exchanges per hour with freeze
protection heating of the space. It is assumed that a sprinkler system will not be
required.
• Yard Piping. Additional yard piping will include:
o Plant non -potable water service to the new primary tanks
o Relocation of the existing 4" sludge/scum lines in conflict with the new primary
sedimentation tank footprint
o Connection of the new sludge pumps to the existing sludge discharge piping
o Routing of the new primary scum piping
• Existing Primary Sedimentation Tank Excavation Support. A shoring system and
sidewall support will be provided by the construction contractor to protect the south end
of the existing primary clarifier tanks during excavation and construction of the new
primary sedimentation tanks. The Consultant will prepare design criteria drawing notes
and specifications to delineate the requirements for the shoring design.
• Stormwater Management. New stormwater utilities will be provided, if necessary, to
account for changes in the drainage pattern of the site created by the new facilities. It is
assumed these modifications will be minimal and no additional impervious area will be
included in the design outside of the building expansions and tankage described in this
scope of work.
• Site Lighting. Additional lighting for thenew primary sedimentation tanks will be
provided to accommodate work at night. No new lighting will be provided for the sludge
pumping room or hydraulic distribution structure.
• Electrical. Power supply, lighting and electrical facilities to serve the new and modified
facilities included in the expansion.
• Instrumentation and Control. Instrumentation and controls, including hardware,
software, control loop descriptions, and related facilities needed to serve the new and
modified facilities included in the expansion.
• Sitework. Site grading to include structural fill to grade and restoration of the existing
surface around the new primary sedimentation tanks. New landscaping and impervious
surface (roadways/sidewalks) will not be part of the design.
General Design Assumptions
The following general assumptions were used to develop project design scope and budget:
• New Primary Sedimentation Tank Foundation. Pilings and grade beams will not be
required to support the new primary sedimentation tanks.
• Survey and Record Drawings. Complete survey data (utilities, topography, structures,
surface features, benchmarks) is available in AutoCAD and will be provided by the City.
Record drawings of the existing plant facilities (electrical, civil, mechanical, structural)
are available in AutoCAD and will be provided by the City except for the original plant
drawings which will be provide in a paper or ".pdf' format.
Pasco Third Clarifier 2 April 23, 2014
• Geotechnical. The City will be responsible to provide all necessary geotechnical
information to the Consultant, including an updated Geotechnical Report, for use in the
design.
• Existing Primary Sedimentation Tank Safety Modifications. All safety modifications
if required to the existing primary sedimentation tanks will occur as part of a separate
contract.
• Construction Management. Contractor bidding assistance, submittal review,
inspection, and startup, if desired, will be included as part of a future construction
administration services contract with the Consultant.
• Control Systems. Field panels and instrumentation will be tied into the existing plant
control system. Modification of the existing control system is not required beyond
programming to accommodate the new equipment and systems.
• Electrical System. Existing MCC's have sufficient capacity and cabinet space for new
primary clarifier equipment. New primary distribution wiring and load centers will not be
required.
Design Methodology
The design documents will be prepared using Building Information Modeling (BIM), also referred
to as intelligent three-dimensional design. The initial design process is to create the building
information model. Final deliverable documents will be a combination of 2D plan views and
renderings/isometrics from the BIM model to provide spatial context. To minimize costs,
Traditional 2D section cuts will not be used for the process design, except where needed to
convey structural design information for the new sedimentation tanks and associated structures.
In addition, the BIM model (in conjunction with the P&IDs, electrical one -line diagrams, and site
civil drawings) will be used as the primary deliverable for the 30% and 60% milestones to
provide for more efficient review by City staff and reduce drawing production costs during the
early stages of design.
In the scope and budget information presented below, a conventional 2D drawing list (Exhibit B)
and preliminary specification list (Exhibit C) that represent the final bid documents is used to
identify the scope and complexity of the project, and the effort required to prepare the design.
However, the work flow will actually rely on the 3D model for most of the design schedule. A
preliminary schedule is provided in Exhibit D and reflects anticipated milestones that will be
required to maintain the budget.
Task 100 — Project Management
Objective
Meet with City staff to establish project goals and objectives, review the decision making
process, define anticipated work products, identify information needed to provide the
engineering services, refine the schedule, and establish points of contact and project
communications. Incorporate the results of this meeting into a Project Management Plan which
will be distributed to all key members of Consultant's team. The plan will also include
administrative procedures, such as invoicing, communication protocol, and formats. Update the
Management Plan if major changes are made to the scope or schedule.
Pasco Third Clarifier 3 April 23, 2014
Consultant Services
1. Prepare a Project Management Plan (Project Guide) outlining the project scope, team
organization, schedule, and communications information.
2. Coordinate and manage the Consultant's team.
3. Prepare monthly status reports describing with the following:
a. Services completed during the month
b. Services planned for the next month
c. Needs for additional information
d. Scope/schedule/budget issues
e. Schedule update and financial status summary
4. Prepare monthly invoices.
5. Project Manager will attend monthly project management meetings with the City Project
Manager to review project scope, schedule, and budget issues. Meetings will be
coordinated with other design meetings and may occur electronically via nettlive meeting.
6. Implement Consultant's QA/QC practices for project deliverables.
City Responsibilities
1. Attend project management meetings.
2. Timely processing and payment of invoices.
3. Review and process contract change requests and amendments, if needed.
4. Respond in a timely manner to issues brought out in the progress reports and through direct
communication with the Consultant.
Assumptions
1. One project management meeting will be held per month during the design process with 2
hours of project manager time required for each meeting preparation, attendance, follow-up,
and notes. A maximum of 6 meetings will be held based on Exhibit D.
2. Invoices will be Consultant's standard invoice listing personnel and the hours they have
worked on each task. Monthly progress report will be a one page summary of the work
completed to date, work anticipated for next month, outstanding issues and budget
summary.
3. Expense backup will not be provided with invoices but will be available for review at
Consultant's office.
Deliverables
1. Scope of services, schedule (Gantt chart or project milestones), and budget (PDF file and
two copies)
2. Project Management Plan (Project Guide) (PDF file)
3. Monthly reports and invoices (one copy with invoice can be mailed or e-mailed PDF file)
4. Monthly project schedule and budget updates.
Pasco Third Clarifier 4 April 23, 2014
5. Project management meeting agenda and notes (e-mailed PDF files).
Task 200 — Preliminary Engineering
Objective
Preparation of 30% design documents and a project engineering report that will document the
appropriate sizing, equipment selection, design standards and layout for the major project
design elements. The project engineering report will serve as both a deliverable to the City as
well as to the Department of Ecology.
Task 201 Primary Sedimentation Tank CFD Model
Consultant Services
Consultant will utilize computational fluid dynamic (CFD) modeling to determine the size, layout,
and treatment efficiency of the new primary sedimentation tank. The results and a summary of
the model will be included in the Engineering Report. The CFD model will be partially based on
field data collected by the City regarding the settling characteristics of the primary influent
wastewater.
The CFD analysis will provide or confirm the following information for use in the 30% BIM
design:
1. Overall size of the clarifier (length and width)
2. Overflow rate and expected treatment efficiency (based on field data provided by the City)
3. Layout of effluent launders and weirs
4. Design of the sludge hopper (based on sludge density design criteria confirmed by the City)
and determination if a cross collector is needed
5. Location and type of internal flow baffling
6. Layout of influent flow distribution system/requirements
City Responsibilities
1. Complete the field testing, analytical analysis, and data collection required for the CFD
model work utilizing the protocol and equipment recommended by the Consultant. In order
to reduce project cost, the Consultant will be available by phone to discuss or assist in the
field testing, but will not make a site visit to conduct the testing in person.
2. Provide electronic copies of all available data regarding solids removal performance of the
existing primary clarifiers.
3. Provide electronic copies of all available data regarding solids concentration of primary
sludge pumped from the existing primary clarifiers.
4. Based on discussions with the Consultant, confirm the preferred sludge concentration
desired from the new sedimentation tanks.
Assumptions
1. All field testing, analytical analysis, and data collection will be performed by the City. Data
will be made available to the Consultant as noted under City Responsibilities.
Pasco Third Clarifier 5 April 23, 2014
Deliverables
1. Summary of CFD model results and recommended primary sedimentation tank design
(included in the Engineering Report, Task 202).
Task 202 Preparation of 30% BIM Model and Engineering
Report
Consultant Services
Produce a 30% level design and review this design with the City to confirm the primary sizing,
layout, equipment, and design criteria for the project. The results of this deliverable and review
will allow the Consultant to efficiently produce final design documents that meet the intent of the
City. The 30% level design will include the following elements:
1. Produce a 30% level BIM model that includes all the major components of the project
(primary sedimentation tanks, hydraulic distribution structure, primary sludge pumping room,
influent mains from the headworks to the new primary, and sludge/scum piping). Small
diameter piping and detailing will not be included at this point. The model will be intended to
provide a broad overview
2. Prepare the pipe and pipe fitting basic requirements specification (specification 15060).
3. Develop an Engineering Report (maximum of 30 pages, not including appendices) that
addresses each of the following items:
a. Project intent and design criteria
b. Review of design standards and codes
c. Hydraulic capacity calculations and profile
d. CFD model results and primary sedimentation tank design recommendations
e. Sludge and scum handling
f. Hydraulic distribution structure design recommendation
g. Electrical and Instrumentation design criteria and preliminary load analysis
h. Structural design criteria and preliminary shoring plan for the existing primary
sedimentation tanks
i. Recommended equipment manufacturers for major components
j. Preliminary 2D plan view drawings: P&IDs, electrical one -line diagrams, site plan
4. Conduct a 30% review workshop with the City to review the key design criteria and the 30%
BIM model.
5. Finalize the engineering report, based on comments from the City during the review
workshop, and provide a final version as the basis of design.
City Responsibilities
1. City's project manager and operations staff will attend the 30% design workshop and
provide comments on the BIM model.
2. Timely review of the Engineering Report and consolidated comments provided to the
Consultant in spreadsheet format on the day of the review workshop.
Pasco Third Clarifier 6 April 23, 2014
3. Confirm technology selection and design criteria to proceed to final design. Provide the
Consultant with any requirements or preferences for mechanical and electrical equipment
for incorporation into the 30% design.
4. Provide all necessary geotechnical and survey information prior to initiation of the 30%
design effort.
5. Coordinate with the Department of Ecology and submit the Engineering Report and any
other requested information as needed.
Assumptions
1. The Consultant will conduct one all day site visit during the early phase of the 30% design to
review the site conditions with the structural, electrical, and process engineers for the
project.
2. The review workshop will be over the course of one half day and will include 3 staff from the
Consultant.
3. Comments at 30% will be dispositioned for final design.
4. The Engineering Report will follow a simple, bullet point format to address the necessary
design criteria and intent.
Deliverables
1. 30% BIM model (electronic file provide to the City)
2. Electronic (pdf) copy of the draft Engineering Report
3. 30% design review workshop comment response
4. Electronic (pdf) copy of the final Engineering Report
Task 300 — Final Design
Objective
Prepare construction bid documents based on results of the 30% design workshop.
Task 301 Drawings and Specifications
Consultant Services
1. Prepare final Drawings and Specifications indicating the scope, extent, and character of the
Work to be performed and furnished by Contractor. Exhibit B provides the listing of the
drawings that are anticipated to be prepared for the construction contract. The final design
documents will be provided in the following stages:
a. A 90% design submittal will include a final BIM model, a complete draft of all 2D
drawings, and a complete set of technical specifications for review by the City.
b. Prepare and furnish final bidding documents for review by the City, its legal counsel, and
other advisors prior to bidding. Comments to the 90% design will be incorporated as
part of the final bid documents.
2. The technical specifications will be prepared in CSI format using the Consultant's standard
master specifications. Divisions 0 and 1 will be taken directly from the 2011 WWTP
Pasco Third Clarifier 7 April 23, 2014
improvement project to reduce costs for preparation by the Consultant and review time by
the City.
3. A review workshop will be conducted for the 90% design to review the BIM model and
associated documents.
City Responsibilities
1. City's project manager and operations staff will attend the 90% design workshop and
provide comments on the BIM model.
2. Review the design deliverables in a timely fashion and provide consolidated comments to
the Consultant in spreadsheet format on the day of the review workshop.
3. The City will submit documentation to the Building Department and Department of Ecology
as needed. All permitting will be the responsibility of the City.
Assumptions
1. Drawing production and detail will be in accordance with the Design Methodology outlined in
at the beginning of this scope.
2. Plan views will be annotated with dimensions and elevations, but sections will be limited to
BIM isometrics. Sections will be non -annotated or with limited information that cannot
otherwise be obtained from the model view.
3. Digital photographs will be used to supplement existing background drawings to illustrate
the extent and character of the proposed improvements.
4. Multiple disciplines (structural -process -mechanical -electrical -instrumentation) will be shown
on the same plan drawing whenever possible.
5. Structural sections will include dimensions and annotations.
6. The City will distribute plans and specs and advertise for bid.
7. Instrumentation and automation of the sludge pumps will be limited to PLC/SCADA on/off
control and flow measurement of sludge and scum.
8. Programing of PLC and SCADA (Wonderware) will be by City Staff or third party
9. Standard Details will be published in a separate 8 1/2 x 11 volume and will not be shown on
drawings.
10. The review workshop (90%) will be over the course of one half day and will include up to 3
staff from the Consultant.
Deliverables
1. 90% BIM model (electronic file provide to the City)
2. Electronic (pdf) copy of the draft 90% Drawings and Specifications
3. Electronic (pdf) copy of the final Contract Documents (forbidding). Drawing pdf files will be
provide as both full and half size sheets.
Pasco Third Clarifier 8 April 23, 2014
Task 302 Opinion of Probable Construction Cost (OPCC)
Consultant Services
1. Prepare opinions of probable construction cost at the 90% design stage and update with the
submission of the bid documents. Cost estimates will be pursuant to the characteristics of
Association for Advancement of Cost Engineering Class 2 estimates.
Task 400 — Additional Services
Consultant Services
If authorized in writing or electronic means by the City, Engineer shall furnish or obtain from
others Additional Services of the types listed below. At the time of any such request for
Additional Services, Consultant shall prepare an estimate of the budget required.
1. Preparation of applications and supporting documents for private or governmental grants,
loans, or advances in connection with the Project; preparation or review of environmental
assessments and impact statements; review and evaluation of the effects on the design .
requirements for the Project of any such statements and documents prepared by others;
and assistance in obtaining approvals of authorities having jurisdiction over the anticipated
environmental impact of the Project.
2. Services to make measured drawings of or to investigate existing conditions or facilities, or
to verify the accuracy of drawings or other information furnished by the City or others.
3. Services resulting from significant changes in the scope, extent, or character of the portions
of the Project designed or specified by Engineer or its design requirements including, but not
limited to, changes in size, complexity, City's schedule, character of construction, or method
of financing; and revising previously accepted studies, reports, Drawings, Specifications, or
Contract Documents when such revisions are required by changes in Laws and Regulations
enacted subsequent to the Effective Date or are due to any other causes beyond Engineer's
control.
4. Services required as a result of the City providing incomplete or incorrect Project information
to Engineer.
5. Providing renderings or graphics for City use beyond the Contract Documents listed in
Exhibits B and C.
6. Undertaking investigations and studies including, but not limited to, detailed consideration of
operations, maintenance, and overhead expenses; the preparation of financial feasibility and
cash flow studies, rate schedules, and appraisals; assistance in obtaining financing for the
Project; detailed quantity surveys of materials, equipment, and labor; and audits or
inventories required in connection with construction performed by the City.
7. Services during out-of-town travel required of Engineer other than for visits to the Site or City
office.
8. Preparing for, coordinating with, participating in and responding to structured independent
review processes, including, but not limited to, construction management, cost estimating,
project peer review, value engineering, and constructability review requested by City; and
performing or furnishing services required to revise studies, reports, Drawings,
Specifications, or other Bidding Documents as a result of such review processes.
Pasco Third Clarifier 9 April 23, 2014
9. Preparing additional Bidding Documents or Contract Documents for alternate bids or prices
requested by the City for the Work or a portion thereof.
10. Provide assistance during bidding and services during construction.
11. Provide permitting assistance with regard to building permits, SEPA checklist, or
Department of Ecology submittals.
12. Provide geotechnical or survey services to supplement or expand the existing information.
13. Providing assistance in responding to the presence of any Constituent of Concern at the
Site, in compliance with current Laws and Regulations.
14. Preparing to serve or serving as a consultant or witness for Owner in any litigation,
arbitration, or other dispute resolution process related to the Project.
15. Providing more extensive services required to enable Engineer to issue notices or
certifications requested by Owner.
16. Assistance to Owner in developing procedures for (a) control of the operation and
maintenance of Project equipment and systems, and (b) related record-keeping. Overtime
work requiring higher than regular rates.
17. Other services performed or furnished by Engineer not otherwise provided for in this
Agreement.
The estimated fee for completing the scope of services as described above is shown in the table
below. This fee is based on the assumptions and deliverables listed in this scope of services.
Third Primary Clarifier
Labor
Expenses
Estimated
Fee
Task 100— Project Management
$22,360
$500
$22,860
Task 200— Preliminary Engineering
$58,540
$7,780
$66,320
Task 300—Final Design
$142,200
$7,600
$149,800
Task 400— Additional Services
$0
$0
$0
Total
$223100
$15,880
$238,980
Pasco Third Clarifier 10 April 23, 2014
EXHIBIT B: Drawing List
APPENDIX B
Wastewater Treatment Plant Improvements Sheet Index
Sheet
No.
Group Sheet
No.
Sheet Description
SERIES 000 - GENERAL
1
OOG-01
COVER SHEET, VICINITY AND LOCATION MAP, INDEX
2
OOG-02
GENERAL ABBREVIATIONS
3
OOG-03
GENERAL LEGEND
4
OOG-04
DESIGN DATA TABLE AND GENERAL LIQUID PROCESS
FLOW SCHEMATIC
5
OOG-05
MODIFIED HYDRAULIC PROFILE
6
OOC-01
GENERAL CIVIL LEGEND
7
OOC-01
EXISTING SITE PLAN AND CONSTRACTOR'S STAGING AREA
8
OOCE-01
EXPANDED SITE PLAN PIPING AND GRADING
9
OOA-01
CODE REVIEW AND SCHEDULES
10
OOS-01
GENERAL STRUCTURAL NOTES
11
OOS-02
GENERAL STRUCTURAL DETAILS -1
12
OOS-03
GENERAL STRUCTURAL DETAILS -2
13
OOS-04
GENERAL STRUCTURAL DETAILS -3
14
OOM-01
MECHANICAL SYMBOLS
15
OOM-02
GENERAL HVAC SCHEDULES AND DETAILS
16
OOE-01
ELECTRICAL LEGEND
17
OOE-02
ELECTRICAL CONTROL DIAGRAMS
18
OOE-03
ELECTRICAL CONTROL DIAGRAMS AND SCHEDULES
19
OOE-04
CONDUIT LIGHTING AND PANEL SCHEDULES
20
OOY-01
GENERAL INSTRUMENTATION LEGEND
SERIES 100 - HEADWORKS MODIFICATION
21
OlSDME-01
PLAN AND SECTION SPLITTER BOX MODIFICATIONS
22
OISDME-02
BIM ISOMETRIC DETAILS
SERIES 200 - PRIMARY CLARIFIER
23
02S-01
SHORING DESIGN NOTES
24
02S-02
FOUNDATION AND UPPER LEVEL STRUCTURAL PLAN
25
025-03
WALL SECTIONS AND DETAILS
02Y-01
P&ID PRIMARY CLARIFIER
F2827
02Y-02
P&ID PRIMARY SLUDGE AND SCUM PUMPING
02DE-01
CLARIFIER PIPING AND POWER PLAN
Pasco Third Clarifier 11 April 23, 2014
29 1 02SDME-02 I PUMPING ROOM PLAN AND SECTION
30 02E-01 ONE -LINE DIAGRAM MODIFICATIONS AND MCC
ELEVATIONS
Pasco Third Clarifier 12 April 23, 2014
EXHIBIT C: Specification List
Pasco Third Clarifier 13 April 23, 2014
APPENDIX C
Specification Listing
SPEC NO.
SPEC NAME
DIVISION 0 - PROCUREMENT AND CONTRACT REQUIREMENTS
00020
Invitation to Bid
00100
Instructions to Bidders
00101
Bidders Checklist
00300
Bid Form
00340
Bid Bond
00390
EPA Certification Regarding Debarment, Suspension, and Other Responsibility Matters
00391
Equal Employment Opportunity (EEO -1) Certification
00400
Proposed Subcontractors
00410
Proposed Suppliers
00430
Bid Bond
00450
Statement of Qualifications
00460
Anti -Discrimination Certificate
00470
Contractors Non -Collusion Affidavit
00500
Agreement
00510
Notice of Award
00610
Performance Bond - Construction
00615
Payment Bond - Construction
00620
Notice to Proceed
00630
In Lieu of Retention Bond
00700
Standard General Conditions of the Construction Contract
00805
Supplementary Conditions to EJCDC General Conditions, Construction contract
DIVISION 1 - GENERAL REQUIREMENTS
01010
Summary of Work
01060
Special Conditions
01150
Measurement and Payment
01340
Submittals
01342
O&M Manuals
01370
Schedule of Values
01400
Quality Assurance
01560
Environmental Protection and Special Controls
01600
Product Delivery, Storage, and Handling
01640
Product Substitutions
01650
Facility Startup
01710
Cleaning
01800
Openings and Penetrations in Constructions
DIVISION 2 -
SITE WORK
02072
Demolition, Cutting and Patching
Pasco Third Clarifier 13 April 23, 2014
02200
Earthwork
02221
Trenching, Backfilling, and Compacting for Utilities
02260
Top Soil and Finish Grading
02270
Soil Erosion and Sediment Control
02515
Precast Concrete Manhole Structures
02278
Geotextiles
02930
Seeding, Soddinand Lansdca in
DIVISION 3
- CONCRETE
03108
Formwork
03208
Reinforcement
03308
Concrete, Materilas and Proportioning
03311
Concrete Mixing, Placing, Jointing, and Curing
03348
Concrete Finishing and Repair
03350
Testing
03431
Precast and Prestressed Concrete
DIVISION 4 - MASONRY NOT USED
DIVISION 5 - METALS
05505
1 Metal Fabrications
DIVISION 6 - WOOD, PLASTICS, AND COMPOSITES
06100
Rough Carpentry
06610
Fiber lass Reinforced Plastic Fabrications
DIVISION 7 - THERMAL AND MOISTURE PROTECTION
07190
UnderslabVapor Retarder
07210
Building Insulation
07410
Preformed Factory -Insulated Metal Wall Panels
07534
Adhered Elastomeric Sheet Roof
07600
Flashing and Sheet Metal
07900
Joint Sealants
DIVISION 8 - DOORS AND WINDOWS
08110
Metal Doors and Frames
08700
Finish Hardware
DIVISION 9 - FINISHES
09905
P ainting and Protective Coatings
DIVISION 10 - SPECIALTIES
10200
Louvers and Vents
10400
Identification Devices
10444
Signage
DIVISION 11
- EQUIPMENT
11005
E ui ment: Basic Requirements
11060
Pumping Equipment: Basic Requirements
11081
Pumping Equipment: Lobe
Pasco Third Clarifier 14 April 23, 2014
11150
Fiberglass Reinforced Plastic Baffles
11336
Primary Sedimenation Clarifier Solids Collection Equipment
DIVISION 12 - FURNISHINGS NOT USED
DIVISION 13 - SPECIAL CONSTRUCTION
13440
Instrumentation for Process Control: Basic Requirements
13441
Control Loo Descriptions
13442
Prim Elements and Transmitters
13446
Control Auxiliaries
13448
Control Panels and Enclosures
13449
Sure Protection Devices for Instrumentation and Control Equipment
13500
Programmable Logic Controller Control Systems
DIVISION 14 - CONVEYING SYSTEMS
14301
1 Hoists, Trolleys, and Monorails
DIVISION 15 - MECHANICAL
15060
Pipe and Pipe Fittings: Basic Requirements
15061
Pipe - Steel
15062
Pipe - Ductile
15063
Pipe - Copper
15064
Pipe - Plastic
15067
Pipe - HDPE
15073
Pie Cast Iron Soil
15090
Pipe, Duct and Conduit Support Systems
15100
Valves: Basic Requirements
15102
Plug Valves
15104
Ball Valves
15105
Globe Valves
15106
Check Valves
15114
Miscellaneous Valves
15115
Water Control Gates
15183
Pipe, Duct and Equipment Insulation
15440
Plumbing Fixtures and Equipment
15605
HVAC: Equipment
15890
HVAC: Ductwork
15970
Instrumentation and Control for HVAC Systems
15990
HVAC Systems: Balancing and Testing
DIVISION 16 - ELECTRICAL
16010
Electrical: Basic Requirements
16012
Seismic BracingSystems
16060
Grounding
16080
Accept nce Testing
16120
Wire and Cable: 600 Volt and Below
Pasco Third Clarifier 15 April 23, 2014
16125
Heat Tracing Cable
16130
Raceways and Boxes
16135
Electrical: Exterior Underground
16140
Wiring Devices
16260
Static Uninterruptible Power Supply System
16265
Variable Frequency Drives
16410
Safety Switches
16412
Separately Mounted Circuit Breakers
16432
Are Flash Report
16441
Panelboards
16442
Motor Control Equipment
16460
Dry -Type Transformers
16470
Package Power Supply
16490
Overcurrent and Short Circuit Protective Devices
16491
Low Voltage Sure Protection Devices (SPD)
16493
Control Equipment Accessories
16500
Indoor and Exterior Lighting
Pasco Third Clarifier 16 April 23, 2014
EXHIBIT D: Milestone Schedule
Third Primary Clarifier
Date
Notice to Proceed
_ May 6, 2014
City provides necessary survey, geotechnical,
and existing as -built files and information
May 9, 2014
Initial Site Visit by Consultant
May 15, 2014
City completes initial testing and data
collection to support the CFD modeling
effort
May 19, 2014
Submit 30% BIM model and Draft
Engineering Report
July 11, 20.14
_
City completes second round of testing and
data collection to support the CFD modeling
effort
July 11, 2014
30% Workshop and Comments
July 16, 2014
Submit Final Engineering Report and
Comment Responses
July _1S_,2014
Submit 90% BIM model and Contract
November 7, 2_014
90% Workshop and Comments
November 12, 2014
Submit Bid Documents
December s, 2014
Pasco Third Clarifier 17 April 23, 2014