HomeMy WebLinkAboutTri City Development Council (TRIDEC) Agreement 2015-2018INDUSTRIAL RECRUITMENT PARTICIPANT AGREEMENT BETWEEN
THE CITY OF PASCO
AND
THE TRI -CITY DEVELOPMENT COUNCIL
Benton Franklin businesses, local governments, chambers of commerce, and other economic
development agencies are intent on working cooperatively with the Tri -City Development
Council ("TRIDEC") to recruit new industry to the bi-county area. This agreement is between
TRIDEC, the State's designated Associate Development Organization (ADO) for Benton and
Franklin Counties, and the City of Pasco, a local entity, both designated herein as "Participants"
in the bi-county industrial recruitment program. Similar agreements are being secured between
TRIDEC and the counties of Benton and Franklin, the cities of Kennewick, Richland, Pasco and
West Richland, and the ports of Benton, Pasco, and Kennewick.
MUTUAL OBJECTIVES
The Participants seek to expand business activity, increase capital investment, and broaden
employment opportunities in the bi-county area. To accomplish this, TRIDEC will coordinate a
program to expand existing industrial employment and recruit new industries to Benton Franklin
Counties.
While TRIDEC's primary mission is industrial job creation, the Participants are also committed
to supporting creation of new businesses, commercialization of technology, expansion of
tourism, retail development, and other means of economic development. However, these
important efforts are led by community-based economic development organizations other than
TRIDEC. The participants will establish roles and responsibilities for these functions with other
agencies through separate agreements.
The cities, counties and ports may have occasion to pursue individual or collective industrial
recruitment effort beyond the confines of this agreement. To the extent these supplemental
activities require a significant commitment of TRIDEC resources, they may as well be the
subject of separate agreements.
The Participants will cooperate in the planning and implementation of activities to recruit new
basic industry to the bi-county area. TRIDEC will coordinate this effort, making productive use
of its own staff and volunteers, as well personnel resources supplied by others Participants. The
TRIDEC President is responsible for administering this agreement. Pasco designates its
Community and Economic Development Director as its primary contact for TRIDEC's industrial
recruitment program.
PROGRAM STRUCTURE
The TRIDEC Board of Directors is ultimately responsible for setting business recruitment
program policies. Cities, counties, and ports have full representation on the Board. The
recommendations of the Board's Commerce & Industry Committee and TRIDEC staff help
shape these policies. Elected and appointed officials from member local governments have
opportunities for active involvement. The TRIDEC staff is responsible for administering the
industrial recruitment program in cooperation the personnel from Participant agencies.
TRIDEC functions as the Associate Development Organization for the Department of
Commerce. TRIDEC also engages businesses, educational institutions, the Department of
Energy and its contractors, the Tri -Cities Visitor and Convention Bureau, and other bi-county
economic development agencies to effectively support its industrial recruitment program.
The TRIDEC President/CEO and participants, port, city, and county managers will endeavor to
maintain effective coordination among the Participants. The Case Management Group,
consisting of the TRIDEC Vice President for Commerce & Industry and designated staff from
each Participant agency, will work together on an on-going basis to market, recruit, qualify, and
service prospects.
TRIDEC, in cooperation with the Participants, will accomplish the following objectives:
• Industrial Recruiting Staff: Retain a qualified business recruiting staff to work with
designated Participant agency personnel.
• Marketing Plan: Maintain and follow a formal, written plan to market to, identify,
recruit, qualify, and service industrial prospects. Focus on target opportunities, including but not
limited to agribusiness, environmental industries, I-5 Corridor business, metals industries, and
back-office/telecommunication business.
• Client Tracking System: Administer a client tracking system to manage and record
prospect contacts. Encourage use of the system by all Participants.
• Site/Facility Inventory: Administer and update as needed a data base including the
following information for industrial sites and facilities available for recruited industries: site and
structures plans, location, site dimensions and acreage, soil conditions and slope, transportation
access, availability of utilities, zoning, neighboring land uses, and contact person.
• Training: Provide effective industrial marketing to Participants agency staff and
community volunteers who come into contact with industrial prospects.
• Measurement: Regularly monitor and report industrial recruiting progress using a
mutually agreed measurement system that gauges program effectiveness.
Communications: Through its Internet WEB site and e-mail, printed reports,
newsletters, media releases, and briefing sessions, keep all Participants and the general public
adequately informed of industrial recruitment activities.
Annual Report: The year's industrial recruitment accomplishment and plans for the
coming year will be reported at TRIDEC's annual meeting.
HANDLING OF PROSPECTS
Business and recruitment activities can begin with contacts originated through Department of
Commerce and referred to TRIDEC, directly by TRIDEC, or by a local entity.
Contacts through TRIDEC: The following describes the handling of prospect cases when
contact originates at TRIDEC or is referred to TRIDEC by Department of Commerce.
TRIDEC will provide general information on the bi-county area and other data
requested by the prospect. In response to the Prospect's expressed interests, TRIDEC will also
supply names of property owners and Participant contacts.
• If the prospect indicates an interest in specific business locations TRIDEC will notify
affected Participants and property owners, share information gathered, make appropriate
introductions, and assist in follow-up marketing as requested.
• If the prospect indicates interest in specific sites, but requests confidentiality,
TRIDEC will keep affected parties fully informed without revealing the identity of the prospect.
This information will remain confidential until release by TRIDEC is authorized by the prospect.
• When a prospect establishes formal discussions with a Participant and commits to a
site in its jurisdiction, responsibility for managing the contact will be transferred from TRIDEC
to that entity. TRIDEC will continue serving as the prospect's community advocate and provide
assistance as requested.
Contacts at the Local Entity Level: This describes the handling of prospects when the
contact originates with the local entity, or the entity has assumed responsibilities for the case.
• Local entities rely on TRIDEC to supply a variety of valuable industrial recruitment
information and services. When a local entity receives a contact inquiry or is managing an
industrial prospect and desires support from TRIDEC, it need only request such assistance.
It is not necessary for the entity to divulge the identity of a prospect to TRIDEC
unless it elects to do so. If requested assistance requires disclosure of the prospect' identity,
TRIDEC will render such assistance while maintaining confidentiality.
• If the local entity determines that dealing with a prospect exceeds its abilities, the
prospect will be referred to TRIDEC for further handling.
• If more than one local entity requests assistance with the same prospect, TRIDEC will
so advise affected entities. Under this circumstance, subsequent requests for assistance must be
mutually agreed upon by affected local entities before it is rendered by TRIDEC.
CLOSING DEALS
The participants recognize shared responsibility in the complicated process of closing deals with
industrial prospects. Care will be taken in each instance to properly define the division of
authority and responsibilities. Offers on land costs, infrastructure extensions, utility charges, and
other items will be made to prospects only by the authorized entity (i.e. property owner, city,
port, or utility) or with its explicit consent.
Public events such as media conferences, groundbreaking, and ribbon cutting will be coordinated
with the sitting jurisdiction. The city in which the prospect will locate or expand its facility will
be responsible or working with TRIDEC on logistics relating to these events.
FINANCIAL COMMITMENT
The cities participating as Participants in industrial recruitment activities will collectively
provide TRIDEC $95,000 annually to support the program in addition to transfer by the Counties
of funds from Department of Commerce in designating TRIDEC as the Regional ADO. Shares
are allocated as to equitably distribute the financial responsibilities for the program.
The annual cost distribution is shown below
City of Kennewick
$30,000
City of Richland
$30,000
City of Pasco
$30,000
City of West Richland
$5,000
For the services herein above described, the City of Pasco agrees to pay TRIDEC the sum of
Thirty Thousand Dollars ($30,000) for the twelve-month periods beginning January 1 and ending
December 31 for each year the contract is in effect. Payments shall be made in equal quarterly
installments and within 30 days upon City of Pasco receipt of invoices setting forth the services
rendered.
TERM OF AGREEMENT
This agreement will be effective on January 1, 2015 and remain in effect through December 31,
2018. It may be amended at any time by mutual agreement of Participants. The Agreement may
be terminated at any time by mutual agreement or by either Participant for cause, failure to
perform, or for other legitimate reasons. A ninety (90) day written notice to the Participant is
required to effectuate a termination.
Dated this 4th day of May, 2015.
CITY OF PAS
Matt Watkins, Mayor
TRIDEC
L""""�
Carl Adrian, President/CEO
APPR S TO FORM:
ebra Clark, City Clerk Leland B Kerr, City Attorney