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HomeMy WebLinkAbout2015.04.27 Council Workshop PacketWorkshop Meeting 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of AUegiance. AGENDA PASCO CITY COUNCIL 7:00p.m. 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Public Facilities District Board Interviews: April27, 2015 1. Agenda Report from Stan Strebel , Deputy City Manager dated April22, 2015. 2. Applications (Council only). (b) Public Facilities District Annual Report. (NO WRITTEN MATERIAL ON AGENDA) Presented by Mark Morrissette, Pasco Public Facilities District Board President. (c) Stevens Middle School Redevelopment Plan (MF# INF02015-007): 1. Agenda Report from Dave McDonald, City Planner dated Apri l 21, 2015 . 2. Overview Map. 3. Site Expansion and Improvements. 4. East Parking Lot Expansion. 5. Proposed Schedule. 6. JUB Traffic Study. (d) Shoreline Master Program Revised Professional Services Agreement: 1. Agenda Report from Jeff Adams, Associate Planner dated April24, 2015. 2. Professional Services Agreement Amendment. 3. Professional Services Agreement Summary. 4. SMP Update Effort Status Memo. (e) City Council Elections: I . Agenda Report from Stan Strebel, Deputy City Manager dated April 22, 2015. 2. C ity Manager letter to County Auditor dated 4/10/15. 3. County Auditor letter to City Manager dated 4/17115. 4. Proposed Ordinance. 5. Proposed Resoluti on. (f) Service Agreement with T RIDEC: 1. Agenda Report from Stan Strebel, Deputy City Manager dated April 22 , 2015. 2. Proposed Agreement. 3. TRIDEC 2015 Plan ofWork. (g) Waiver of Sewer Utility Service Requirement (MF# USW2015-003): I. Agenda Report from Shane O 'Neill , Planner I dated April16, 2015. 2. Vicinity Map. 3. Overview Map. 4. Proposed Uti lity Service Waiver. Workshop Meeting 2 5. MISCELLANEOUS COUNCIL DISCUSSION: (a) (b) (c) 6. EXECUTIVE SESSION: (a) (b) (c) 7. ADJOURNMENT REMINDERS: April27, 2015 1. 11 :00 a.m.-5:00p.m., Saturday, May 2, Downtown Pasco-Cinco de Mayo Parade and Festivities (ALL COUNCILMEMBERS INVITED TO A TrEND) FOR: TO: FROM: AGENDA REPORT City Council A~ Dave Zabell, City Manage~ .• / Stan Strebel, Deputy City Manager.JfU April 22 , 2015 Workshop Meeting: 4/27115 SUBJECT: Public Facilities District Board Interviews I. REFERENCE(S): Applications (Council only) II. ACTION REQUESTED OF COUNCIL I STAFF RECOMMENDATIONS: Council to conduct brief interviews with Caroline Bowdish, Tawney Carrier and Michael Clark. III. FISCAL IMPACT: IV. HISTORY ANDFACTSBRIEF: The Public Facilities District Board is composed of five members; terms are for four years. The Board meets quarterly. The Public Facilities District Board oversees operation of the Pasco Public Facilities District and payment of Pasco 's share of a special state grant intended for "regional centers." It may acquire, construct, operate and maintain any qualified regional public facilities. At the present time, there is one member whose term has expired . • Position No. 1 (currently John Merk) As per the PFD By-Laws, John Merk is not eligible for reappointment: "Members may be reappointed to serve not more than three consecutive full terms." Mr. Merk has been reappointed for three consecutive terms. After Council Screening Committee review of all applications, the following have been selected to interview for possible appointment: 1. Caroline Bowdish, 1531 N. 16th Avenue 4(a) 2. Tawney Carrier, 9908 Buckingham Drive 3 . Michael Clark, 122 Camargo Lane V. DISCUSSION: After conduct of interviews at the April 27 Workshop meeting, it is proposed that an appointment be made at the May 4 meeting. AGENDA REPORT FOR: City Council Dave Zabel!, City Manage~ Rick White, ~ Community & Economic Development \ Director April21 , 2015 TO: Workshop Meeting: 4/27/15 FROM: Dave McDonald, City Plann~ Communi ty & Economic Development SUBJECT: Stevens Middle School Redevelopment Plan (MF# INFO 2015-007) I . REFERENCE(S): Overview Map Site Expansion & Improvements East Parking Lot Expansion Proposed Schedule JUB Traffic Study II. ACTION REQUESTED OF COUNCIL I STAFF RECOMMENDATIONS: Discussion and report from the Pasco School District ID. FISCAL IMPACT: None IV. IDSTORY AND FACTS BRIEF: The Pasco School District has been working towards improving the parking situation and general site layout of Stevens Middle School for several years. The 1960 's era Stevens site no longer functions adequately for today ' s school needs. The Stevens School site was origi nally developed on nine acres, about 20 to 30 aces less than current requirements. District staff and City staff have been working together for several years to outline detai ls of a redeveloped school site. The 2013 District bond approved by the voters included funding for Stevens Middle School site improvements. The approved bond included funding for site design and engineering, parking improvements, relocating 4(c) sports fields , vacating and redesigning a portion of 24th A venue, installing a new track and football field and making bus parking improvements. The School District has completed the first phase of the site improvements for Stevens Middle School by designing and constructing a new parking lot on North 22nd A venue. Phase two of the project involves designing the sports field improvements including the redesign of a one block portion ofNorth 24th Avenue. V. DISCUSSION: New schools and school redevelopment projects require City approval through the special permit process. The parking lot on North 22nd received a special permit in 2011 and construction was completed last year after the approval of the funding in 2013. The School District recently submitted a special permit application for the remaining two phases of the project. Because the next phase of the project involve the vacation of a portion of 24th A venue staff felt it would be important for the Council to be fully aware of the project details prior to the Planning Commission holding a hearing on the matter. The School District's redevelopment plan for Stevens Middle School seeks to address the safety hazard of having over 900 students crossing 24th A venue to participate in PE activities. When this idea was first discussed staff asked the School District to undertake a traffic study to assess the traffic impacts on the neighborhood that may result from closing a portion of North 24th Avenue. That traffic study is attached to this agenda report. A repre sentative of the School District will be in attendance at the workshop to provide further background and information on the Schools District's plans for Stevens Middle School. Overview Item: Stevens School Redevelopment Pla Applicant: Pasco School District # 1 ~N Map File # INF020 15-007 I i i i i i i i ___ .) -·---1 j j i i i j i i j j j i -·-·-·-·-__________ .J --- i i i i j i i i i j i i i " ·i t i ~ i ~ i i i I j i i i i i j i i.. "-! PROPOSED SITE PlAN i .. ___________ J ~l -.. ___ .. ~ L 26th AVEJl.E I . ·-· .... ·-· ... J STEV9IS IIDill.E satool. SITE EXPANSION AND IMPROVEMENTS t120 N. 2!'111 AVBU PASCO, WASIRIT~ $;1 til ;WID:t a "" . ...... ..... r·-·- i i i i i i i i j j j ~ i l i ~ i ~ I i i i i i i i i j j i i i L ..... ---- : ------------------l .. ~ PROPOSED SrTE PLAN STEVEHS IIDIU SOtOOl .. -EAST PARKING LOT EXPANSION ...... a "" . ~ MODIFIED PARKING LOTS 1120 N. 22Jid AVBlE PASCO, WASINTON -. ..... ~\=I ~\i:l = ck Jt architects l5J \..B-1 .,.,... -·Ill - PHASE ON f STEVEN'S SITE IMPROVEMENTS PROPOSED SCHEDULE Design /Engineer East Parking lot Construction of East Parking lot PHASE TWO Petition for Street Abandonment (3 months) Conceptual Design/Planning Commission Design Underground Electrical/Utilities Abandon 24th Street and Remediate Relocate Tennis Courts Relocate Baseball Field Install Track, Football Field, softball field PHA SE TH REE Parking Improvements Front Building Plaza Bus Parking Improvements January 2014 March-July 2014 March 2015-May 2015 March 2015-May 2015 June 2015-0ctober 2015 June-August 2016 June-August 2016 Fall2016 Fall2016 Spring-Summer 2017 Summer 2017 Summer 2017 Summer 2017 J·U·II ENG INI:ERS, INC. July 15, 2014 Mike Pawlak, P.E., City Engineer City of Pasco S2S N. Third Avenue Pasco, WA 99301 RE: SUVENS MIDDLE SCHOOL-TRAFFIC STUDY J-U·B CO MPANIES FOR CLOSURE OF 24,.. AVENUE BETWEEN MARIE STREET AND OCTAVE STREET Dear Mike: 1 8AUWAT IIIAmNO INC:. This letter has been prepared to address traffic questions associated with the Pasco School District request to close a portion of 24th Avenue between Marie Street and Octave Street. Background Information In 2013 the Pasco School District passed a bond that would fund many improvements to school facilities in the District. One of the improvements included is a reconfiguration of outdoor facilities at Stevens Middle School that would include a combined full-size football and soccer field, comparable to the facilities at other middle schools in the district. Currently the District owns property west of 24th Avenue that has ball fie lds that are used by the students at Stevens Middle School during Physical Educa tion classes throughout the school day during certain times of the year. In order to access these playfields the-students must cross 24th Avenue twice during each class period of the day. In order to accommodate the proposed facilities additional length is required and the districts' plan is to close 24th Avenue between Marie Street and Octave St reet to utilize that space while relocating tennis co urts and other ball fields. The proposed Site Plan is attached. In addition to the these outdoor facilities, the district proposes to move the bus parking on 22nd Avenue to a new bus loading zone north of the school in a portion of the existing parking lot. The new bus loading area would be accessed from 24th Avenue rather than 22nd Avenue. To accomplish this change t he district has also purchased property across t he street from the main entry to p r ovide replacement parking for faculty and staff. Existing Transportation Network As with any potential road closure some impacts will resu lt. In order to better understand the potential impacts some description of the existing roadway network will be helpful and is provided below . ., Stevens Middle School is situated between 22nd Avenue and.241 h Avenue south of Court Street and north of Henry Place . Primary access to the school is from 22"d Avenue. As mentioned, the school also has PE classes that use district property west o f 24th Avenue which are accessed by students o n foot. 0 A good grid system of local roadways exis ts in the vicinity of Steve n Midd le School that serves the neighborhood. Court Street is to the north and Sylvest er Street to the south an d function as ----~ J-U·B EUGINEERS , in c . ·J<M~< .. '".•: . YEARS -------- ~s..oo~~·15 -14dac --------· a 2810 W . Clearwater Avenue, Suite 201, Kennewick, WA 99336 p 509 783 2144 f 509 736 0790 w www.jub.com Mike Pawlak, P.E. July 15, 2014 Page2 the east-west minor arterial streets in the vicinity along with 20th Avenue to the east which is a north-south principal arterial. To the west is US 395 which creates a barrier and prevents east- west through traffic in the neighborhood. 22"d Avenue, 24th Avenue and 26'h Avenue are all designated as local roads on the Street Functional Classification System. • All three streets currently provide north-south connections between Court Street and Sylvester Street. 22nd Avenue is approximately 42' wide plus sidewalks on both sides, while 24th and 261h Avenues are approximately 38' wide plus sidewalks on both sides . There are no pavement markings for travel lanes and parking is generally allowed on both sides of each street. 5 Cross walks are marked on 22"" Avenue at Henry Place and in front of the school; on 24th Avenue at Park Street, Henry Street, Octave Street and Marie Street; and on 26th Avenue at Brown Street, Park Street, Henry Street and Marie Street. • No speed limit signs exist on any of the three north-south local roads except for the school zones on 22"d Avenue and 24th Avenue. A speed limit of 25 MPH is implied by Pasco City Code (PMC 10.24) and the Revised Code of Washington (RCW 46.61.400). Stop signs are placed for many of the street approaches at intersections in the neighborhood, as shown in the accompanying figure, along with traffic signals at the intersections of 261h Avenue and 22"d Avenue at Court Street. • Ben Franklin Transit operates a transit center on the east side of 22"d Avenue south of the middle school. Traffic Volumes All -day traffic volumes were collected by City staff in May 2014, while school was still in session , to contribute to the analysis at the following six locations: • 22Ad Ave north of Henry St • 24th Ave north of Octave St • 26th Ave north of Octave St • Marie St west of 24th Ave • Octave St west of 241 h Ave • Henry Street west of 241n Ave JUB Engineers collected turning movement volumes from 7:00AM-9:00AM and from 2:00PM-6:00 PM on May 22 . These hours were selected to ensure that both the AM and PM school arrival and departure times were obtained along with the peak hours of the general roadway traffic. Traffic volumes are summarized in the attached figure and table. Some observations of the traffic volumes collected are summarized below : • There are just under 6,000 vehicles that travel north-south on 22"d Avenue, 241h Avenue and 261h Avenue combined, with 45%, 33% and 22% on each street respectively. www.jub.com J-U-B ENGINEERS, Inc. Mike Powlok, P.E. July 15, 2014 Poge4 e Trips westbound on Court Street with a destination south of the proposed closure would either turn earlier and go south on 22nd Avenue and then west on Henry Place (if their destination is on 24th Avenue), or they may turn later and go south on 26th Avenue and turn back to the east on whatever street their destination is on. These latter trips will use the western half of the block between 24th Avenue and 26tb Avenue instead of the eastern half that they use today. c Eastbound trips on Court Street with a destination south of Marie Street likely have a destination on 24th Avenue itself, or perhaps on Henry Place east of 24th Avenue, otherwise they would use 26th Avenue anyway. These trips will likely be shifted to 26th Avenue and use Octave Street, Henry Street and Margaret Street to access their destination. Those that have a destination on Henry Place will probably use 22nd Avenue to go south. • Westbound trips on Sylvester Street that have a destination on Marie Street (between 24th and 26th Avenues), or the apartments on 24th Avenue north of Marie Street will likely turn on 26th Avenue instead of 24th Avenue . This route will not add any trips to other streets except 26th Avenue and Marie Street and many of these trips are already using Marie Street because their origin/destination is there. They will just be accessing the street from the west instead of the east . ., Trips that are eastbound on Sylvester Street and have a destination on 24th Avenue north of the proposed closure (most likely the apartment complex north of the school) will actually have a similar adjustment as those westbound on Sylvester. They will just turn early on 26th Avenue and head north to Marie Street where they can go east to their destination. Each of the adjustments in travel routes discussed above is at most 2 blocks, and some of the new routes are not any longer, but just involve an extra turn or two. The next question to answer, regarding how much traffic wilt be added to other streets in the neighborhood, has already been discussed to some extent. The traffic volumes using the block of 24t h Avenue being discussed for closure is typically just under 2,000 vehicles per day, with the highest hourly volume being about 160 vehicles . To put this in perspective, if all of these trips shifted to the same street it would amount to less than 3 vehicles per minute during the busiest hour, and about half of that volume during the average hour. It is likely that these trips will adjust their routes to both 261h Avenue and 22"d Avenue spreading out the trips to reduce the overall impact. This would result in less than one additional vehicle per minute during most hours of the day on the new routes of travel. It should also be noted that additional trips will also be added to several of the east-west streets in the neighborhood, but the vast majority of these trips are already using these streets and will only be going in the opposite direction, accessing the block between 24th and 261h Avenues from the west instead of the east. Pedestrian Access Typically schools generate significant pedestrian activity. With respect to St evens M iddle School there are significant benefits to the closure of 24th Avenue. During the majority of days of the year there are 960 students that cross 24th Avenue going and return ing toPE class activities . www.j ub.com J·U·B ENGINEERS , Inc . Mike Pawlak, P.E. July 15, 2014 PageS It is also worthy of mention that Rowena Chess Elementary School is situated on 24 1h Avenue to the south. Several students walk from the housing developments north of Marie Street to that elementary school and must also cross 241h Avenue. With the proposed r oad closure th~se students could get to the east side of the street without crossing vehicular traffic. Conclusion . Our review of the traffic conditions surrounding the proposed 24th Avenue closure be tween Marie Street and Octave Street indicates that most trips would need to alter their travel route requiring at most a two block adjustment. Many rerouted trips will only requ ire additional turns with no additional trip length. The number of trips that would be displaced to other streets is less than 2,000 trips pe r day, with 160 during the peak hour. Most hours of the day the number of new trips that would be added to 22"d Avenue and 26th Avenue would be less than 1 per minute. There is a good grid network of r oadways in the neighborhood surrounding Stevens Middle School. This network is more than adequate to handle the redistribution of traffic if the proposed 24m Avenue road closure i s approved. The road closure will allow the school district to enhance the schoo l and neighborhood facilities associated with Stevens Middle Schoo l. Sincerely, J-U-8 ENGINEERS, IN C. ::i=~~ Transportation Planner c: Kim Marsh, Pasco School Dist rict www.jub.com Darral Moore, P .E. Project Manager J·U·B £NGINEERS, Inc. 22ND AVENUE BVWUN 24 TH AVEN UE IIETW£EN loc.tion: HEN"V AND COURT MARl£ AND OCTAVE North South North South lnme bound bound T~l bound bound Total 12:00 • 1:00AM s 1 6 3 4 1 1:00 ·2 :00AM 3 6 9 4 2 I 2:00 ·3:00AM 2 2 4 4 s ! 3:00 ·4:00AM 6 3 9 u 5 u 4:00· 5:00 AM 22 9 3l 41 21 62 5:00 • 6:00AM 37 16 53 42 16 58 6:00 • 7:00 AM 44 55 9!1 35 16 51 7:00· 8:00AM 1S2 210 3&2 85 61 146 18:00 • 9:00AM 66 66 132 47 36 83 9 :00 • 10:00 AM 52 69 121 33 20 53 10:00-11:00 AM 49 70 119 45 4 6 91 U :00·12:00PM 68 67 135 62 67 129 12:00 • 1:00PM 78 92 17C 61 57 111 1:00 • 2:00 PM 71 61 132 62 58 120 2:00 • 3:00 PM 116 124 -240 57 45 102 3:00·4:00 PM 91 118 209 80 79 159 ~:00· 5:00PM 76 101 177 77 14 161 5:00 • 6:00 PM 76 96 tn 54 8S 139 6:00 • 7:00 PM 55 70 125 so 61 111 !7:00 • 8:00 PM 64 68 132 so 58 101 8:00 ·9:00PM so 62 112 6 2 58 120 9:00 • 10:00 PM 31 43 74 28 40 68 10:00 ·11:00 PM 18 26 44 24 23 47 11:00·12:00PM 12 10 2l 7 15 22 TOTAl 1244 1445 ~ 11JZ4 M2 .,. Puk Hour by dlfectfon -Puk Hour both dire ctions combined hlco SchDol Olstrld 5-Middle Sdmol Tratllc Stwdy lmpKts of Closlna RoM Z4 lletwftn Marte St llftd ~ Street Summary of Studyo Airel Tt8fllc Volulllfl 26TH AVENUE BETWEEN M ARIE STREET BETWEEN MARIE AND OCTAVE 24th AND 26th North South East West bound bound Tot•l bound bound Totll 1 5 ~ 0 0 0 4 1 5 2 0 2 2 3 5 1 2 3 0 2 2 5 3 • 11 3 14 A 3 7 4 1 15 56 2 4 6 30 7 37 12 11 23 35 25 60 6 5 11 46 47 93 8 9 17 26 23 49 15 10 25 29 33 62 14 10 24 30 26 56 19 11 30 4 2 38 10 14 12 21 29 25 54 19 26 45 29 28 57 26 25 51 46 .. 94 10 17 27 36 56 92 16 • 24 .. 55 101 19 11 30 40 36 76 16 10 26 34 49 83 14 14 28: 44 28 72 t2 6 jj 35 34 69 2 4 I 29 26 ss 2 1 3 14 16 30 3 0 3 "' 121 1JOI 241 20Z 445 OCTAVE STREET BETWEEN HENRY PlACE B£TWEEN 24th AN D 26th 2 2nd AND 24th East W est East West . bound bound Total bound bound TOUI 1 2 3 0 0 0 0 0 0 0 2 2 0 0 0 0 0 0 0 1 1 0 3 3 2 2 4 0 5 5 2 3 5 0 7 7 3 5 8 0 7 7, 6 5 11 l 26 27 2 6 8 6 20 2E 5 3 II 11 11 22 0 2 2 19 19 38 6 2 II 21 19 40 l 7 • 2 3 25 48 3 5 • 19 21 40 6 9 15 2~ 44 69 5 15 20 40 46 116 6 10 16 26 42 68 u 13 25 22 43 65 7 11 18 11 29 47 7 u 18 13 24 37 7 11 18 11 32 43 s 6 . 11 1 19 20 2 6 8 0 u 12 0 1 1 0 4 4 a _____.!" 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LEGEND 0 000 000 Study lntemctlon Peak Hour Volumes 7:30 .a:30 AM & 4:00 • 5:00 PM S~:hool "-•k Hour VolurMS 7:30-1:30 AM & 2:00 • 3:00 Pall All Da~ Tratrec: Volume Lane Conflgumlon Stopllgn Traffic: Signal 1 " 1 .. T z•; s•~ 2 £ 4 74 T ·--c 1 Ill! .. --. ... (ll fi 48 EXISTING TRAFFIC VOLUMES FIGURE 1 STEVENS MIDDLE SCHOOL TRAFFIC IMPACT ANALYSIS LEGEND * 000 ---~ IJ •• I Origin I Dutlnatlon All o.y Traf'll~ Volume Proposed Closure Cui'NIIt RcMe Future Route Stop Sign Traffic Signal STEVENS MIDDLE SCHOOL TRAFFIC IMPACT ANALYSIS TRAVEL ROUTES TO/FROM THE NORTHWEST IMPACTED BY PROPOSED CLOSURE LEGEND ' , ~ * Origin I Datinatlon 000 All Day Tnt'lie: Volume PropoMd Closure CurNnt Routl --Future Routa @ Stop Sign u TNfliclienal w.cOURTst. ._.( :'/:" • I --. -. ,_ F-~~· r-. ~ . ' . STEVENS MIDDLE SCHOOL TRAFFIC IMPACT ANALYSIS TRAVEL ROUTES TO/FROM THE SOUTHWEST IMPACTED BY PROPOSED CLOSURE LEGEND * 000 -- g I .... ' ' ...,, ,_ ,.. ! _, Origin I Destination Al l o.y Tnd'lle Volume PropoNd Closure Current Route Future Route Stop Sign T,.mc: Signal ..... : .I w-r-·- ·t.-. STEVENS MIDDLE SCHOOL TRAFFIC IMPACT ANALYSIS LEGEND * 000 ---@ ll •• I ; !/ :, :_,. ;· ~ Origin I Destination All o.y Trafllc Volume Proposed Closura Current Route Futu,.Route llopllgn Tndllc: lipid STEVENS MIDDLE SCHOOL TRAFFIC IMPACT ANALYSIS AGENDA REPORT FOR: TO: City Council ~ Dave Zabell , City Mana I , r Rick White, Director 1-r April24, 2015 Workshop Meeting: 4/27 /15 Community & Economic Development FROM: Jeff Adams , Associate Planner Community & Economic Development SUBJECT: Shoreline Master Program Revised Professional Services Agreement I. REFERENCE(S): Professional Services Agreement Amendment Professional Services Agreement Summary SMP Update Effort Status Memo II. ACTION REQUESTED OF COUNCIL I STAFF RECOMMENDATIONS: Discussion III. FISCAL IMPACT: $22,150 for expenses incurred. IV. illSTORY AND FACTS BRIEF: The Shoreline Management Act (SMA) requires local governments to review/update their Shoreline Master Programs (SMPs) every eight years. The City of Pasco is in process of updating its SMP with the assistance of Anchor QEA based on a grant supplied through the Department of Ecology (DOE). In August of 2013 the City fmalized the Department of Ecology (DOE) Agreement which enables the City to receive State funding for the SMP Process, and authorized the City Manager to execute the agreement. Since that time Anchor QEA has been assisting the City in crafting a rev ised Plan in accordance with State of Washington requirement s. Originally, Anchor QEA was slated to incur approximately $81,700 in expenses in the first biennium, with the balance of grant funds to be used to cover staff time and other in-house costs. 4(d) As well , the contract with DOE anticipates the utilization of an additional $25 ,000 in grant allocations. At the time of the initial contract the City and Anchor QEA did not anticipate needing the additional allocation, but has requested to incur these funds for the biennium beginning 7/2015, based on current project costs and disbursement trends. Budget adjustments were requested based on the following: 1. Additional coordination time will be required with the Port, City staff and Planning Commission. 2. Cumulative impacts reports and restoration plans typically require 2 or 3 iterations with Ecology. 3. Consultant initially "artificially" reduced these task budgets t o meet the budget the City requested for the overall project. 4. As budgeted, the "bare bones" approach the Consultant would have had to take would likely result in missing the completion deadline of December 1, 20 15. Attached as Reference #3 is a status report on the SMP update effort to date. V. DISCUSSION: For the first biennium (FY 7/1113 -6 /30115) funding was made availab le up to $100,000; final year funding (FY 711 /15-6 /30116) would be for $25,000 for a total of $125 ,000 . Even with the additional $22,150 , the consultant component of the expenses is still far b elow the available proj ect allocations from DOE of $125 ,000 . AMENDMENT I The agreement entered into between the City of Pasco and Anchor QEA on October 21, 2013 titled 'Professional Services Agreement, Shoreline Master Program Project' is hereby amended to increase the contract budget amount as follows: Task Original Requested Budget Increase Task 1: Project Coordination (In-house by City Staff) $0 $0 Task 2: Secure Consultant (In-house by City Staff) $0 $0 Task 3: Public Participation (Shared Staff/Con sultant Task) $5,000 $0 Task 4: Preliminary Assessment of the Shoreline Jurisdiction $5,500 $0 Task 5: Shoreline Inventory, Analysis , and Characterization $24 000 $2,500 Task 6: Draft Shoreline Master Program $29,500 $1,850 Task 7: Prepare Preliminary Cumulative Impacts Analysis $6 800 $6,200 Task 8: Restoration Plan $3,300 $9,7 00 Task 9: Develop Final Draft SMP and Supporting Do cuments $4,600 $1 900 Task 10: local SMP Adoption Process $3,000 $0 New Total $0 $0 $5 000 $5,500 $26,500 $31,350 $13 000 $13,000 $6,500 $3,000 TOTAL $8 1,700 $22,150 $103,850 All other terms and conditions shall remain unchanged. Con sultant h ereby is in agreement with all n oted changes and hereby is given notice to proceed. Consultant: Anchor QEA City of Pasco By:. ___________ _ By: __________ _ Jon Boyce, Partner Dave Zabell, City Manager Date ___________ _ Date ___________ _ Page 1 Professional Services Agreement (Summary Sheet) Project: Shoreline Master Program Consultant: Anchor QEA Address: 8033 W Grandridge Avenue Suite A , Kennewick, WA 99336 Scope of Services: City of Pasco (City) will be updating and adopting a Shoreline Ma s ter Program (SMP) through a local adoption process and submit its updated SMP to the Washington State Department of Ecology (Ecology) for approval. The Anchor QEA team shall assist th e City with the following SMP Update tasks, as described in the full Scope of Work: 1. Public Participation 2. Preliminary Shoreline Assessment 3. Inventory, Analysis, Characterization 4. Draft Shoreline Master Program 5. Preliminary Cumulative Impacts Analysis 6. Restoration Plan 7. Final Draft SMP I Supporting Documents 8. Local SMP Adoption Process Term: seven hundred thirty (730) calendar days Completion Date: October 21 , 2015 Payments to Consultant: 0 Hourly Rate:$ __________ _ ~ Fixed Sum of: $81,700.00 0 Other:-------------- Insurance to be Provided: 1. Commercial General Liability: 0 $1,000 ,000 each occurrence; 0 $2 ,000,000 general aggregate; or 0 $ each occurrence ; and $ general aggregate 2. Professional Liability: 0 $1 ,000,000 per claim; ~ $1,000,000 policy aggregate limit; or 0 $ per claim; and $ per poli cy aggregate limit Other Information: ___________________________ _ Signature by: 0 Mayor ~ City Manager DATE: FOR: April 21, 2015 City Council MEMORANDUM TO: Dave Zabell, City Manager FROM: Jeffrey B. Adams, Associate Planner SUBJECT: Shoreline Master Program Progress Report (MF# PLAN 2013-001) The Shoreline Management Act (SMA) requires local govemments to review /update their Shoreline Master Programs (SMPs) every eight years. The City of Pasco is in the process of updating its SMP utilizing State funding through the Washington State Department of Ecology (DOE). The overarching goal of the SMA is to prevent harm from uncoordinated or piecemeal development along the state's shorelines and to maintain consistency with State laws and the City's Comprehensive Plan and development regulations. The SMA has three basic policies as outlined in RCW 90.58.020, and SMP updates and amendments must be consistent with these three policies: a) Protect the environmental resources of state shorelines. b) Promote public access and enjoyment opportunities. c) Give priority to uses that require a shoreline location. History and Progress At their August 29, 2013 meeting the City Council approved the Department of Ecology (DOE) Agreement which enables the City to receive State funding for the SMP Process, and authorized the City Manager to sign the agreement. Since that time the following SMP tasks have been completed: 1. Executed agreement with consultant firm Anchor QEA 2. Created a geographic information system-(GIS)-based dataset spatially approximating the location of the ordinary high water mark (OHWM) of the Columbia and Snake Rivers within the City's shoreline jurisdiction. This dataset has subsequently been used as a reference for site-specific implementation of the SMP. 3. Identified the City's shoreline jurisdiction, consisting of those lands extending landward for two hundred feet in all directions as measured on a horizontal plane from the ordinary high water mark of the Columbia (14.4 mi) and Snake (2 .8 mi) Rivers; floodways and contiguous flood plain areas landward two hundred feet from such floodways ; and all w e tlands and river deltas associated with the streams, lakes, and tidal waters which are Page 1 of3 subject to the provisions of The Washington State Shoreline Management Act (SMA; RCW 90.58.030). 4 . Conducted a Public Open house on October 16, 2014 to obtain input on the draft Environmental Designations. 5. Inventoried, analyzed, and characterized the City's shoreline jurisdiction in order to provide a technical foundation for the SMP update, including a discussion of the setting and ecosystem-wide processes that influence ecological functions within the City's shorelines. The inventory includes maps and identifying the stretches or "reaches" of the City's shoreline jurisdiction with accompanying tables detailing specific characteristics unique to each reach. Shoreline reach designations were based largely on the Rivershore Linkages and Amenities Plan adopted by Council in 2012 6. Addressed likely alterations based on existing land use patterns and future potential development within the shoreline jurisdiction area. 7. Described existing baseline conditions of shoreline ecological function in order to demonstrate that the SMP will result in no net loss to shoreline ecological functions during implementation 8 . Developed the draft Shoreline Master Program, consisting of Shoreline Goals and Policies, which cover the broad brush objectives regarding the City's shoreline areas, and Shoreline Regulations, which addresses how these goals and policies affect new shoreline development. Public Outreach Efforts Public outreach efforts have included the following: a) A mail-out notice to property owners (4/30/2014), b) Four e-mail notice s to an extensive list of stakeholders (4/3/2014; 5/13/2014; 7 /14/2014; and 1/28/2015), c) Legal notice to the Tri-City Herald newspaper (6/2/2014), d) An e-notice to KVEW News (4/21/2014), e) An ongoing City SMP webpage The SMP has been addressed in the following meetings: a) A Planning Commission SMP Orientation (2/28/2013), b) Two city Council SMP workshop and regular meeting items, as follows: 1. SMP Grant agreement: 7/22/2013 and 7 /29/2013; ii. SMP Consultant Agreement: 10/28/2013 and 11/04/2013 c) A community "visioning" workshop (6/ 19/2014), and d) Six SMP updates at Planning Commission meetings, as follows: i. Shoreline Jurisdiction and Public Participation Plan: 2/27 /2014; ii. Brieflntro of SMP to Planning Commission: 6/19/2014; 111. SMP Regulatory Components and Shoreline Master Program Outline: 9/18/2014; 1v. Draft Shoreline Master Program: 1/28/2014, 2/19/2014, and 3/19/2015). Page 2 of3 Next Steps The next steps in the SMP development process include preparation of a cumulative impacts analysis and a restoration plan based on probable impacts of future development within the shoreline areas . The objective of the cumulative impacts analysis and restoration plan is to ensure no net loss of ecological function within Pasco's shoreline jurisdiction as use and development of the shoreline occurs in conformance with the draft plan. Measures to address impacts may include mitigation measures, application of Best Management Practices (BMPs), and restrictions/constraints on future permitting. Another public open house will be held to solicit public input and modify the proposed Plan and code amendments as necessary. The finished Plan will go to City Council for consideration, with components to be adopted into the City's Comprehensive Plan and into Pasco Municipal Code. If approved by the City the Plan would be sent to the Washington State Department of Ecology for final approval. Page 3 of3 AGENDA REPORT City Council April 22, 2015 Dave Zabell, City Manage6: Workshop Meeting: 4/27/15 FOR: TO: FROM: Stan Strebel, Deputy City~~ SUBJECT: City Council Elections I. REFERENCE(S): City Manager letter to County Auditor dated 4/10/15 County Auditor letter to City Manager dated 4/17 /15 Proposed Ordinance Proposed Resolution II. ACTION REQUESTED OF COUNCIL I STAFF RECOMMENDATIONS: Discussion ill. FISCAL IMP ACT: N/A IV. IDSTORY AND FACTS BRIEF: The City has long pursued a policy to provide equal voting opportunity for all citizens and, in response to significant population growth over the past several years , has frequently adjusted boundaries of City Council districts in order to maintain population balance between districts. During the recent 2014/2015 redistricting cycle, the City conducted extensive outreach, research and investigation to develop a district boundary plan which achieves both equitable and proportional representation within it s five City Council voting districts. In furtherance of evaluating all possibilities to further Council's goal of equitable and proportional representation and recognizing that because Washington State law requires City ward or district elections be conducted on an "at large" basis for general elections, and that at-large elections may result in vote dilution for some citizens under certain circumstances, the City explored with the County Auditor's office their ability 4(e) to conduct district-based Council general elections if so requested by the City and provided by Ordinance of the City Council. The Auditor's response states plainly that he "cannot and will not.. .conduct an election that is contrary to Washington State law." With the Auditor's position made clear, the City can at least formalize its intent with regard to district-based elections. In addition to the question of district-based City Council elections, Sections 1.10 .070 and .080 of the Pasco Municipal Code require updating to reflect current conditions, state law , and recent policy direction of the City Council. The proposed Ordinance sets out, within the "Whereas" provisions, the City's process and goals for maintaining proportionate and equal representation via district-based elections, while making minor corrections to PMC Sections 1.10.070 and .080 to amend outdated language and provisions. With respect to the questions on district-based general elections, for Council's consideration is a proposed Resolution memorializing the Council's intent to pursue district-based election authority and to support appropriate amendment of RCW 35A.l2.180 by the state legislature to allow political subdivisions the option to adopt district-based election systems. V. DISCUSSION: C ITY MANAGER (509) 545-.3404 I Fax (509) 545-.3403 P.O. Box 293. 1525 North 3rd Ave nue ) Pasco. Washingwn 9930 I I www.pnsco -wa.gov Matt Beaton Franklin County Auditor 1016 North 4th A venue Pasco WA 99301 RE: City of Pasco Redistricting-2015 Elections Dear Mr. Beaton: Aptill0,2015 As you are aware, the City of Pasco has recently gone through the process of re-drawing its voting districts with the specific goal to provide proportional as well as equal representation in City elections. With the exceptional assistance of your office, the City Council has adopted an Ordinance that achieves that goal in providing candidates for City Council through the primary elections. As we previously discussed, however, the at-large general election voting procedure presentl y provided in PMC 1.10.070 may result in neutralizing these efforts for proportionate and equitable voting, as well as exposing the City to liability under Section 2 of the Federal Voting Rights Act. The experience of the City ofYakima in Montes vs. Yakima, vividly illustrates this concern. The City Council is about to consider an Ordinance amending PMC I .1 0.070 to provide district- based elections for the five council dishicts. In our earlier discussions, and as reflected by Diana Killian's e-mail of March 20, 2015 , you have concerns regarding conducting of district-based election as proposed in this Ordinance. I earnestly seek your reconsideration and agreement to cond uct district-ba sed elections in 20 IS if the City Council adopts the proposed Ordinance. It is the City's position that strict application of RCW 35A.l2.180. when applied to a population base such as the City of Pasco, has n high probability of diluting and marginalizing the voting rights of minority groups in v iolation of the Federal Voting Rights Act. Under the Federal supremacy clause, to the extent the State statute conflicts with the Federal statute, the State law must yield. Matt Beaton, Auditor April10,2015 RE: City of Pa sco Redistricting-2015 Elections Page2 I have been authorized to share with you the memorandum prepared by the Pasco City Attom ey addressing this specific conflict between RCW 35A.12.180 and 42 U.S.C . § 1943 . A copy of both the proposed ordinance and the memorandum are enclosed. The best and closest resource is the recent mling in the Montes vs. Yakima case pending in the Eastern District of Washington, United States District Court. That case is heavily cited in the enclosed Memorandum. To assist, a copy of the Final Injunction and Remedial Districting Plan entered in that case is, likewise, enclosed for your consideration. The City Council is obviously very reluctant to proceed with the adoption ofthis Ordinance if you wiiJ not conduct district-based elections for the City in 2015. As pointed out by Diana in her e-mail, we have very little time to resolve this since filing will begin in mid May. We, therefore, respectfully request your earliest consideration and response. We would invite you to share this letter and the enclosed materials with the Prosecuting Attorney or other legal counsel to assist you in your reconsideration . Likewise, if we can provide an y additional assistance or authorities, please let me know. Your attention and consideration in this matter is greatly appreciated. DZ/tl z cc: City Council enclosures Dave Zabell ~City Manager FRANKLIN COUNTY AUDITOR 4/17/2015 Dave Zabell City Manager 525 North 3'd Avenue Pasco, WA 99301 RE : Response to City of Pasco Redistricting-2015 Elections Dear Mr. Zabell: Matt Beaton, Auditor Pasco Ci ty Hali RECE:!VED APR 21 20 15 City Manager's Office I am in receipt ofthe letter and enclosures you sent April10, 2015 regarding the voting procedures that the City of Pasco is considering. Thank you for acknowledging the "exceptional" service that the Franklin County Elections Department strives to deliver to all of Its Districts. In pursuit of that goal of exceptional service we try to collaborate as much as practicable. I want to clarify that the Franklin County Auditor's Office when conducting elections is functioning in an administrative role and as such is bound by adherence to the law. Your letter discus ses Stan Strebel's informal discussions with Diana Killian as well as an email dated March 20, 2015. It infers that based on discussions with Diana that we may have some latitude on which laws we choose to follow when conducting elections. You go so far as to say that you, "earnestly seek my reconsideration and agreement to conduct district-based elections in 2015." The Franklin County Auditor's position was correctly stated in the March 18, 2015 email from Stan Strebel to Diana where he correctly summarized our conversation. Stan stated: "Dave Zabell recently had a conversation with Matt Beaton, in which Matt evidently stated that the County would not conduct City elections which are contrary to the state law in the d istrict-only voting aspect." The Oath of Office I took for Franklin County Auditor reads, " I do solemnly swear(or affirm) that I will support the Constitution of the United States and the Constitution and laws of the State of Washington, and that I will faithfully and impartially perform and discharge the duties of the office of Auditor." I include the Oath because I want you to know that I cannot, and w ill not, "reconsider" or "agree " to conduct an election that is contrary to Washington State law. I appreciate the legal opinion of your City Attorney and your willingness to share it, but I will not act on it. 1016 North 4'h Avenue "'P.O. Box 14Sl"'Pa sco , WA 99301"'(509) 545-3502*fax (509) 543-2995 www.co.franklin.wa .us/a uditor RE: Response to City of Pasco Redistricting-2015 Elections (Continued) Page 2 The Auditor's function as Ex-Officio Supervisor of Elections for Franklin County is administrative; we do not have an opinion or "official" position on hypothetical, proposed or other changes that Districts are considering. We are eager to provide our input and experience but always tell the District to rely on their own legal council to determine their options under the law. Any process changes submitted to Franklin County by Districts that are subject to legal interpretation are referted to the County Prosecuting Attorney for legal review. The City should do what is in their best interest and legal under the law as judged by your legal counsel. We will continue to help administratively and respond to official changes when you make them. ~cwdfrJ&J Matt Beaton Franklin County Auditor cc: JB, DK, SS ORDINANCE NO. ___ _ AN ORDINANCE of the City of Pasco, Washington Amending PMC 1.10.070 "Election of Councilmen Councilman-at-Large" and PMC 1.10.080 "Councilmen -Residential Requirement Removal." WHEREAS, substantial changes in State law have occurred since the adoption of PMC 1.10.070 requiring changes in this section to come into compliance with presently mandated election laws; and WHEREAS, City Council has recently gone through a significant effort to redraw its voting districts to provide for proportionate representation as well as equal representation in City elections; and WHEREAS, the City Council has determined that as an additional step to provide for both proportionate and equal representation in the City elections, that PMC Section 1.10.070 be amended to provide for district-based voting at the general election for council district positions one through five to afford the greatest opportunities for all citizens of the City of Pasco to elect representation, including minority members of our community; and WHEREAS, the City Council has actively supported the Washington Voting Rights Bill considered by the 2015 Washington State legislature which would provide cities authority to adopt district-based elections; and WHEREAS, the Washington Voting Rights Bill of2015 has failed to secure passage by the 2015 legislature; and WHEREAS, RCW 35A.12.180 mandates at-large voting providing "voters of the entire City may vote at the general election to elect a councilmember of a ward"; and WHEREAS, the Franklin County Auditor has indicated that he cannot conduct City elections that are "contrary to Washington State Law," thus effectively preventing the City from amending its current at-large voti ng procedure to a district-based voting procedure; and WHEREAS, the City Council is unable at this present time to provide district-based elections of Councilmembers and, therefore, is reluctantly unable to amend those portions of PMC Section 1.10.070 to provide for district-based general elections, and must leave that portion unchanged at this time. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASffiNGTON, DO ORDAIN AS FOLLOWS: Section 1. That Section 1.10.070 of the Pasco Municipal Code entitled "Election of Councilmen Councilman-at-Large" shall be and hereby is amended and shall read as follows: 1.10.070 ELECTION OF COUNCILMEN COUNCILMEMBERS AND COUNCILMM>l COUNCILMEMBERS -AT-LARGE. The qualified electors of each voting district, and they only, shall nominate from among their number candidates for the office of eotlneilman councilmember of such voting district to be voted for at the following general election . Such candidates shall be nominated in the same manner as other candidates at the primary election held on the t hird Thesday of September preceding a general election on the date specified in RCW 29A.04.311. In addition, two councilmen councilmembers, designated councilmen councilmembers-at-large, shall be nominated in a similar mar.ner from among all districts within the City. One of the couacilman at large positions shall be designated as eoUHcil position number one. The City Clerk, not fewer thaa ten days prior to the time for filing declarations of candidacy in the next cooocilman election, shall designate, by consecative numbers, commencing 'Nith number two and ending with number seven, all other positions on the council to be nominated by d:istriet or to be elected at large. Each council position shall be numbered one through five corresponding to the district number with the at-large candidates being designated as positions six and seven. The two candidates having the highest vote totals for each council position shall be certified as having been nominated and shall run for that position in the general election. Councilmen Councilrnembers shall be elected by all of the qualified voters of the City and the person receiving the highest number of votes for the office of councilman councilmember for the position for which he or she is a candidate, shall be declared duly elected. Section 2. That Section 1.10.080 of the Pasco Municipal Code entitled "Councilmen - Residential Requirement Removal" shall be and hereby is amended and shall read as follows: 1.10.080 COUNCILMEN COUNCILMEMBERS -RESIDENTIAL REQUIREMENT AND/OR REMOVAL. Couaeilmen Councilmembers elected from districts shall be residents of the district from which they are elected. Removal of a councilman councilmember from the district from which he or she was elected shall create a vacancy in that office; provided, that no change in the boundaries of districts shall affect the term of any councilman councilmember, but he or she shall serve out his or her term in the district of his their residence at the time of his their election. Section 3. This Ordinance shall take full force and effect five days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this __ day of 2015. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City C lerk Leland B. Kerr, City Attorney RESOLUTION NO. __ _ A RESOLUTION of the City of Pasco , Washington, Declaring an Intent to Adopt District-Based General Elections. WHEREAS, the City of Pasco has long pursued a policy to provide equal voting opportunity among its citizens, having adopted PMC 1.10.010 to provide districts that are nearly equal in population and configured as not to favor or disfavor any racial group or political party, and by PMC 1.1 0.090, to provide for the re-establishment of district boundaries to maintain this equality, preventing a difference in population that exceeds 1 0%; and WHEREAS, rapid population growth within of the City of Pasco and redistribution of population have necessitated frequent redistricting efforts on the part of the City; and WHEREAS, with this increased growth, the City's minority populations have likewise increased, particularly its Hispanic citizens; and WHEREAS, during the 2014/2015 redistricting cycle, the City conducted extensive research and investigation, with the assistance of demographic expertise to pursue and achieve not only equitable representation, but proportional representation within its five voting districts; and WHEREAS, the City Council has achieved that balance with the adoption of Ordinance No. 4209 which provides for equal and proportionate representation through the primary election of City Council candidates; and WHEREAS, the City Council's fmal step for achieving both equal and proportional representation was the amendment of PMC 1.1 0.070 to provide for district-based general elections for Ci ty Council candidates; and WHEREAS, the City has, during the 2015 legis lati ve session, supported the Washington Voting Rights Bill (Senate Bill 5668) which, by it s terms, would authorize the City to change its electoral system b y implementing a district-based election system to achieve proportional representation; and WHEREAS, that legi slation failed to secure approval by the 2015 legislature; and WHEREAS, the City has sought assurances from the Franklin County Auditor that if the City adopted a district-based election system without passage of the Washington Voting Rights Bill, it would be able to adopt a district-based election system for the 2015 municipal election; and WHEREAS, the Franklin County Auditor has determined that such action would be in violation of RCW 35A.1 2.180 and, therefore, would not be able to accommodate district-based voting ; and WHEREAS, the City Council believes that the provisions of RCW 35A.12.180 as applied to the circumstances of the City of Pasco results in potential vote dilution for some of its citizens. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1. Declaration of Intent. The City Council of the City of Pasco, Washington, declares its intent to pursue a district-based election system for City Councilmembers when such authority may be availabl e at law. Section 2. Requested Legislation. The City Council of the City of Pasco, Washington, requests consideration by the Washington State legislature for amendment ofRCW 35A.12 .1 80 to provide cities the authority, and option, to adopt district-based election systems for the election of City Councilmembers at general municipal elections, or to consider and adopt a comprehensive voting rights bill that would permit local political subdivisions to change their electoral systems, including implementation of district-based election systems, during the 2016 legislative session. Section 3. Continuing Efforts. The City Council of the City of Pasco, Washington , declares its continuing intent to provide equal voting opportunities for all of its citizens and to provide equitable and proportionate representation of all of its citizens by the Pasco City Council. PASSED by the City Council of the City of Pasco, Washington, as its regular meeting dated this __ day of , 2015 . Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council April22, 2015 TO: Dave Zabell, City Manager 'f:j Workshop Meeting: 4/27/15 FROM: Stan Strebel, Deputy City Manag~ SUBJECT: Service Agreement with TRIDEC I. REFERENCE(S): Proposed Agreement TRIDEC 2015 Plan ofWork II. ACTION REQUESTED OF COUNCIL I STAFF RECOMMENDATIONS: Discussion III. FISCAL IMP ACT: $30,000 annually IV. HISTORY ANDFACTSBRIEF: Pasco (along with Kennewick, Richland and West Richland) has contracted with TRIDEC since the early 1990s for the provision of certain economic development services. Those services have evolved over the years, as has involvement of the cities in the TRIDEC organization. In the early 1990s, the cities had very little direct involvement in the TRIDEC organization, not having a seat on the Board of Directors or executive committee. For the past decade, each city has had a seat on the Board and the cities (as a group) are afforded one seat on the executive committee. Consequently, the cities are much more involved in determining the direction of TRIDEC and coordinating TRIDEC's efforts with those of the cities. The most recent partnership agreement was executed in 2011 , expiring at the end of 2014. The proposed agreement is identical to its predecessor, including the continued commitment to pay $30,000 annually for TRIDEC services (the four cities collectively will provide $95 ,000 toward economic development services via TRIDEC). Essentially, the agreement spells out the various objectives to be pursued and services to be provided by TRIDEC on behalf of the cities toward economic development goals. 4(f) INDUSTRIAL RECRUITMENT PARTICIPANT AGREEMENT BETWEEN THE CITY OF PASCO AND THE TRI-CITY DEVELOPMENT COUNCIL Benton Franklin businesses, local governments, chambers of commerce, and other economic development agencies are intent on working cooperatively with the Tri-City Development Council ("TRIDEC") to recruit new industry to the hi-county area. This agreement is between TRIDEC, the State's designated Associate Development Organization (ADO) for Benton and Franklin Counties, and the City of Pasco , a local entity, both designated herein as "Participants" in the hi-county industrial recruitment program. Similar agreements are being secured between TRIDEC and the counties of Benton and Franklin, the cities of Kennewick, Richland, Pasco and West Richland, and the ports of Benton, Pasco, and Kennewick. MUTUAL OBJECTIVES The Participants seek to expand business activity, increase capital investment, and broaden employment opportunities in the hi-county area. To accomplish this, TRIDEC will coordinate a program to expand existing industrial employment and recruit new industries to Benton Franklin Counties. While TRIDEC ' s primary mission is industrial job creation, the Participants are al so committed to supporting creation of new businesses, commercialization of technology, expansion of tourism, retail development, and other means of economic development. However, these important efforts are led by community-based economic development organizations other than TRIDEC. The participants will establish roles and responsibilities for these functions with other agencies through separate agreements. The cities, counties and ports may have occasion to pursue individual or collective industrial recruitment effort beyond the confines of this agreement. To the extent these supplemental activities require a significant commitment of TRIDEC resources, they may as well be the subject of separate agreements. AGREEMENT The Participants will cooperate in the planning and implementation of activities to recruit new basic industry to the hi-county area. TRIDEC will coordinate this effort, making productive use of its own staff and volunteers, as well personnel resources supplied by others Participants. The TRIDEC President is responsible for administering this agreement. Pasco designates its Community and Economic Development Director as it s primary contact for TRIDE C's indu strial recruitment program. PROG~STRUCTURE The TRIDEC Board of Directors is ultimately responsible for setting business recruitment program policies. Cities, counties, and ports have full representation on the Board. The recommendations of the Board's Com merce & Industry Committee and TRIDEC staff help shape these policies. Elected and appointed officials from member local governments have opportunities for active involvement. The TRIDEC staff is responsible for administering the industrial recruitment program in cooperation the personnel from Participant agencies. TRIDEC functions as the Associate Development Organization for the Department of Commerce. TRIDEC also engages businesses , educational institutions, the Department of Energy and its contractors, the Tri-Cities Visitor and Convention Bureau, and other hi-county economic development agencies to effectively support its industrial recruitment program. The TRIDEC President/CEO and participants, port, city, and county managers will endeavor to maintain effective coordination among the Participants. The Case Management Group, consisting of the TRIDEC Vice President for Commerce & Industry and designated staff from each Participant agency, will work together on an on-going basis to market, recruit, qualify, and service prospects. TRIDEC, in cooperation with the Participants, will accomplish the following objectives: Industrial Recruiting Staff: Retain a qualified business recruiting staff to work with designated Participant agency personnel. Marketing Plan: Maintain and follow a formal, written plan to market to , identify, recruit, qualify, and service industrial prospects. Focus on target opportunities, including but not limited to agribusiness, environmental industries , I-5 Corridor business, metals industrie s, and back-office/telecommunication business. Client Tracking System: Administer a client tracking system to manage and re cord prospect contacts. Encourage use of the system by all Participants. Site/Facility Inventory: Administer and update as needed a data base including the following information for industrial sites and facilities available for recruited industries: site and structures plans, location, site dimensions and acreage, soil conditions and slope, transportation access, availability of utilities, z oning, neighboring land uses, and contact person. Training: Provide effective industrial marketing to Participants agency staff and community volunteers who come into contact with industrial prospects. Measurement: Regularl y monitor and report industrial recruiting progress using a mutually agreed measurement system that gauges program effectiveness. Communications: Through its Internet WEB site and e-mail, printed reports, newsletters, media releases, and briefmg sessions, keep all Participants and the general public adequately informed of industrial recruitment activities. Annual Report: The year's industrial recruitment accomplishment and plans for the coming year will be reported at TRIDEC 's annual meeting. HANDLING OF PROSPECTS Business and recruitment activities can begin with contacts originated through Department of Commerce and referred to TRIDEC, directly by TRIDEC, or by a local entity. Contacts through TRIDEC: The following describes the handling of prospect cases when contact originates at TRlDEC or is referred to TRIDEC b y Department of Commerce. TRIDEC will provide general information on the hi-county area and other data requested by the prospect. In response to the Prospect's expressed interests, TRIDEC will also supply names of property owners and Participant contacts. If the prospect indicates an interest in specific business locations TRIDEC will notify affected Participants and property owners, share information gathered, make appropriate introductions, and assist in follow-up marketing as requested. If the prospect indicates interest in specific sites, but requests confidentiality, TRIDEC will keep affected parties fully informed without revealing the identity of the prospect. This information will remain confidential until release by TRIDEC is authorized by the prospect. When a prospect establishes formal discussions with a Participant and commits to a site in its jurisdiction, responsibility for managing the contact will be transferred from TRIDEC to that entity. TRIDEC will continue servi ng as the prospect's community advocate and provide assistance as requested. Contacts at the Local Entity Level: This describes the handling of prospects when the contact originates with the local entity, or the entity has assumed responsibilities for the case. Local entities rely on TRIDEC to supply a variety of valuable industrial recruitment information and services. When a local entity receives a contact inquiry or is managing an industrial prospect and desires support from TRIDEC, it need only request such assistance. It is not necessary for the entity to divulge the identity of a prospect to TRIDEC unless it elects to do so. If requested assistance requires disclosure of the prospect' identity , TRIDEC will render such assistance whi le maintaining confidentiality. If the local entity determines that dealing with a prospect exceeds its abilities, the prospect will be referred to TRIDEC for further handling . If more than one local entity requests assistance with the same prospect, TRIDEC will so advise affected entities. Under this circumstance, subsequent requests for assistance mu st be mutually agreed upon by affected local entities before it is rendered by TRIDEC. CLOSING DEALS The participants recognize shared responsibility in the complicated process of closing deals with industrial prospects. Care will be taken in each instance to properly defme the divi sion of authority and responsibilities. Offers on land costs, infrastructure extensions, utility charges, and other items will be made to prospects only by the authorized entity (i.e. property owner, city, port, or utility) or with its explicit consent. Public events such as media conferences , groundbreaking, and ribbon cutting will be coordinated with the sitting jurisdiction. The city in which the prospect will locate or expand its facility will be responsible or working with TRIDEC on logistics relating to these events. FINANCIAL COMMITMENT The cities participating as Participants in industrial recruitment activities will collectively provide TRIDEC $95,000 annually to support the program in addition to transfer by the Counties of funds from Department of Commerce in designating TRIDEC as the Regional ADO . Shares are allocated as to equitably distribute the fmancial responsibilities for the program. The annual cost distribution is shown below: City of Kennewick $30,000 City of Richland $30,000 City of Pasco $30,000 City ofWest Richland $5 ,000 For the services herein above described, the City of Pasco agrees to pay TRIDEC the sum of Thirty Thousand Dollars ($30,000) for the twelve-month periods beginning January 1 and ending December 31 for each year the contract is in effect. Payments shall be made in equal quarterly installments and within 30 days upon City of Pasco receipt of invoices setting forth the services rendered. TERM OF AGREEMENT This agreement will be effective on January 1, 2015 and remain in effect through December 31 , 2018. It may be amended at any time by mutual agreement of Participants. The Agreement may be terminated at any time by mutual agreement or by either Participant for cause , failure to perform , or for other legitimate reasons. A ninety (90) day written notice to the Participant is required to effectuate a termination. Dated this 4th day of May, 2015. CITY OF PASCO TRIDEC Matt Watkins, Mayor Carl Adrian , President/CEO APPROVED AS TO FORM: Debra Clark, City Clerk Leland B Kerr, City Attorney • TR!DEC Tri-City Development Council 2015 Plan of Work 2015 Combined Work Plan TRI-CITY DEVELOPMENT COUNCIL This document sets out TRIDEC's 2015 plan for new business recruitment, business retention and expansion, workforce development as well as federal programs. While TRIOEC staff intend to achieve the goals and complete the tasks described in this Plan of Work it should be recognized that it is a "plan," and as local or national conditions change activities may be adjusted to reflect these shifts. Also, TRIDEC, like any successful economic development organization needs to be able to adjust quickly to take advantage of development opportunities which cannot be anticipated six months to a year in advance. MISSION TRIDEC's overall mission is to improve the economic health of the Tri-(ity Region. In order to achieve this mission TRIOEC will : • Promote diversification of the local economic base. • Facilitate job creation and retention. • leverage technical, scientific and natural resources to encourage new investment. • Pursue new federal missions and support employment and fiscal stability in local federally funded operations. • Identify actions to improve the overall business climate. • Advocate and lead the community on issues of economic importance. Indicators of success should include growth in total number of jobs, reduction in unemployment rates, increases in personal income, and total investment in the counties from both private and public sources. TRI-CITIES BRAND Community identity has often been identified as a constraint to attracting new businesses and capital investment. The ''Tri-Cities" are not universally known in the Pacific Northwest. Many people in our own state couldn't name all four of our principal cities and Tri-Cities name recognition diminishes with distance. East of the Mississippi River many who know the name associate it with the T ri-Cities of East Tennessee. late in 2013, TRIDEC, the T ri-Cities Visitor & Convention Bureau, the Tri-Cities Regional Chamber of Commerce, and the Tri-Ports entered int o a contract with Roger Brooks International, who is a well-known community branding consultant. The brand was presented to the public in September 2014 and contains th e Graphics, Brand Promise and Marketing Messages (below} as well as a number of implementation and community development recommendations. 1 The Brand Promise-"That's the way we do things here. louder. Bolder . Brighter. Better." Marketing Messages-Key words to accompany visual and print marketing materials will include the following words and phrases : • Exclamation Point-"Everything we do is with and exclamation point." "Business as usual is not in our DNA." • Fist Pump -"We wake up with a fist pump and end each day having earned and exclamation point." • Brighter-references to sunshine and attracting brightest minds in business . • Bolder-"We make bold choices, we invent new technologies, we are not afraid to try new things." • louder-"We live life a whole lot louder." • Faster-references to faster business permitting process. • Better-" A place where you can do business a whole lot better for a whole lot less." • Word Combinations-"e(' words such as Bolder, Brighter, Better, Smarter, etc. A Brand Implementation leadership Team (BilT) representing local government and organizations has been formed and is meeting regularly. TRIDEC has adopted a new complementary logo and will incorporate the graphics and marketing messages into the TRIDEC web site, advertising and collateral materials. WEB PRESENCE An increasing number of businesses, TRIDEC Member/Investors and individuals rely on TRIDEC's web site for information on the TRI-Cities and TRIDEC. Today, a vast ma jority of site selection projects, directed either by companies or by site location consultants, begin on the Internet. Consequently, web based resea rch demands that information be current and accurate. In late 2014 TRIDEC contracted with a local firm to completely redesign its web site . The goal has been to incorporate some of the latest technology in the site, make it easier and more efficient for staff to update information on the site and make the site more user friendly for site selectors and Member/Investors. In addition to the more traditional economic development information housed on the site, a new link is being created so that retail site selectors can access information of specific interest to retail location factors. The new site, www.TryTri -Cities.org , will go live in late April. In addition to the new TRIDEC web site, a site license for Zoom Prospector was acquired by TRIDEC for the Tri-City area. Zoom, is a geographic information system (GIS) based product to showcase area sites and buildings. This product will help TRIDEC better organize and advertise industrial sites and buildings. Zoom also provides a robust link to GIS based data on demographics and socio economic characteristics and is ideal to advert ise commercial, office and retail locations. 2 Working with local real estate and economic development professionals TRIDEC will populate Zoom with at least 50 properties before the end of 2015. TRIDCE will continue to monitor and evaluate various social media as a vehicle of to expand interest in the Tri-Cities. A path forward will be determined by August 2015. COMMERCE &INDUSTRY -BUSINESS RECRUITMENT Getting the attention of business prospects is a difficult task, particularly while competing with at least 13,000 other economic development organizations in the U.S. In spite of the competition, TRIDEC has been successful in building community awareness with nationally recognized site location consultants and business leaders. The ability to communicate with this audience requires strong collaboration with our local economic development partners. The overall objective ofTRIDEC's business recruitment program is to identify and attract companies into Benton and Franklin Counties that will result in capital investment and the creation of long term family wage jobs for area residents. TRIDEC promotes the best selling points and identifies T ri-City resources focused on development of industry clusters as well as utilizing "best practices" to influence location decisions by growing companies. Efforts include: • Engaging businesses, ports, cities, counties, and other partners in pursuit of business and industrial development objectives. • Using resources effective ly by avoiding the duplication of activities while concentrating on marketing tactics that produce positive results . • Participating in marketing initiatives that may focus on specific sites or geographic areas. These may include Heritage Industrial Center, T ri-Cities Resea rch District, resources around Red Mountain, and emerging developments along Columbia Drive in downtown Kennewick and at Vista Field . • Communicating with site location consultants and business leaders who represent successful and growing companies, regarding the advantages of locating facilities in the Tri-Cities. • Improving the probability of identifying expansion and relocation candidates by developing focused target industry lists, refining databases to reflect a narrowed focus, and concentrating direct marketing and sales activities geographically. During 2014, the consulting team led by TadZo proposed new industrial sectors and their corresponding NAICS Codes for specific subsectors. The following list highlights the major sectors of interest, but does not include subsector detail: • Energy • Logistics • Food Processing • Machinery Manufacturing 3 • Carbon Fibe r Manufacturing • Training It is very important to recognize that targeting specific industries is not done at the exclusion of other business recruitment opportunities . If leads come to the reg ion outside of identified targets, TRIDEC and partner economic development professionals will work those projects aggressively. TadZo's research identified industries that align to regional capabilities and provide opportunity to diversify the regional economy. Target industries enable a focus for proactive marketing strateg ies and smart resource allocation. Effective use of available resources avoids duplicate activities among partners while concentrating on marketing tactics that produce positive results . Business Cases TadZo recommended that "value propositions" or "business cases" be developed for each of the major sectors they recommended. Creating these business cases requires significant investment of time and resources. The business case is based on industry intelligence including trends, cost structures, key skills needed and prio rity location factors. It also focuses on promoting the assets and value proposition that the region offers to specific target audiences. Most regions and communities promote their community, features and programs, but a business case trans lates facts into benefits, such as how the assets contribute to making a business' bottom-line profitable. It offers a clear, compelling case of why a business should be considering your region for a location. A business case answers the question, "Why should I locate in the Tri -Cities versus any other place?" TRIDEC will complete the business case/value propositions for Food Process ing, Logistics and Energy by the end of September 2015 . Each Business Case will be posted on TRIDEC's webs ite in downloadable form with a limited number of hard copies available . Several different channels will be utilized in promoting the Tri-Cities as the ideal location for successful, profitable businesses: Advertising, External Communication, and Recruitmen t Mailings TRIDEC has traditionally placed a small amount of print advertising in recognized site selection publications such as Area Development, Site Selection, and Expansion Solutions . TRIDEC also pays for directory listings in these and other publications . During 2015 TRIDEC will place three or four quarter page ads outlining the advantages of doing business in the Tri-Cities in one or more of the above publications. Staff will also evaluate other advertising opportunities such as web based banne r ads or advertisement s in special publications on a one by one basis . TRIDEC will also design a series of mailings using a combination of letters, conventional postcards and completed business cases to address the following: • Sen ior management in target industry companies (new target sectors ) • Site selection consultants, substantive industrial real estate firms , and other third party adviso rs 4 • Trade associations and publications associated with target industries The Washington Wire is an electronic economic development digest managed by the Department of Commerce . It is intended to be the principal resource for sharing economic development information from around the state. TRIDEC works with the Department to post news, information, and announcements onto the Wire. This free service expands our web-based exposure while benefiting from association with business development advertising/promotion by the state . Collateral Materials Primary emphasis in printed materials will continue to be on the Tri-Cities Fad Sheet, a summary of significant community information and statistics . In keeping with the new Tri-Cities Brand, TRIDEC has redesigned printed materials including stationary and business cards . Existing collateral materials and brochures will be redesigned and reprinted as existing quantities are exhausted. Site Seledor Meetings TRIDEC will undertake two promotional missions during 2015 as well as attendance at several trade shows and gatherings of corporate real estate executives . Typically teams of two individuals will visit site selection professionals with a focused message on the advantages of doing business in the Tri-Cities. Site selecto r visits will include companies like BF Strategic Site Selection Services, Metro Compare, Investment Consulting Associates, and members the Site Selectors Guild . Specialists from CoreNet Global and members of the Industrial Asset Management Council (IAMC) are also significant contacts. Representatives from partner organizations and/or local business leaders will be encouraged to participate in these missions. Trade Shows/Target Industry Events • Northwest Food Processors Association -This event is the largest regional Food Processing Expo in North America , attracting almost 4,000 food processing industry professiona ls from around the nation. This conference is scheduled for January 20 15, Portland, OR. • TRIDEC will sponsor two Industrial Asset Management Council (IAMC) Profess ional Forum events, a very cost effective venue for promoting the Tri-Cities . IAMC is the leading association of industrial asset management and corporate real estate execut ives . The Forums provide visibility for the T ri-Cities th rough signage, printed programs and schedules, and recognition during breakout sessions . April, Palm Desert, CA and September, Cleveland, OH. • Logistics Development Forum-This event addresses the importance of logistics in a corporation's decision for a new manufacturing distribution and/or warehousing location . Attendees have the opportunity to share ideas and learn how to become more competitive in the logistics supply cha in market. August, 2015, Park City, Utah. • Power-Gen and Nuclear Power International-Power-Gen , co-located with Nuclear Power lnternat iona t is the largest power event in the industry. Combined , the two shows offe r ac cess to 18,000 power profess ional s over three days . December 2015, las Vegas, NV. 5 • SAMPE Conference and Exhibition (Society for the Advancement of Material and Process Engineering). The event showcases the latest technology, materials, processes and ma rket applications for advanced materials, including ca rbon fiber manufacturing . May 20 15, Baltimore, MD . • Fancy Food Shows (2). These are the leading trade show venues for specialty food products. TRIDEC staff will attend both winter (San Francisco) and summer show (New York) to estab li sh relationships and contacts with the goal of determining whethe r either or both shows warrant additional investment such as booth space. local partners will be encouraged to participate. • Natural Products Expo West (Anaheim) and East (Baltimore). These shows are the premier industry events for companies in producing and distributing natural food products. TRIDEC staff will attend both shows to establish relationships and contacts with the goal of determining whether eit her or both shows warrant additional investment such as booth space. local partners will be encouraged to participate. • International Council of Shopping Centers (ICSC). TRIDEC's municipal partners have asked for more involvement and assistance in their retail recruitment efforts. This is the primary reason for induding the retail site selectors link on the TRIDEC website and continued licensing of Zoom Prospector. TRIDEC staff will accompany city economic development professionals to the show in las Vegas whe re the Tri-Cities will be exhibiting. BUSINESS RETENTION & EXPANSION Retention and expansion of existing businesses, especially manufacturing, tends to be the economic development engine of most communities. TRIDEC's Business Retention & Expansion Program, CARE (Commerce Appreciation, Retention & Expansion) will not only explore and implement new and dynamic ways to grow our existing manufacturers, but will continue to develop the recently launched Food and Beverage Retention & Expansion Opportunities Program. FABREO (Food and Beverage Retention & Erpansion OwortunitiesJ According to the Wash ington State Employment Security Department,* food and beverage processing accounts for 45% of manufacturing companies, 58% of manufacturing wages and 68% of manufacturing employment in Benton and Franklin Counties. Food and beverage processing companies create a cluster that today dominates the manufacturing landscape of the two counties and is most certainly the primary contributing facto r for TadZo's New Economy Target Industry Analysis to recommend food processing as a business recruitment target. In early 2014 TRIDEC launched the FABREO program designed to position the Columbia Basi n as a globally recognized food and beverage manufacturing region . It is obvious that to develop world-class manufacturing in the Columb ia Basin, the food and beverage processing industry must be targeted . The question is, "what can TRIDEC and the community do?" The answer lies in getting out and meeting with the people that manage these compa ni es, get to know them, get to know th eir businesses and understand their needs, wants and ambitions . TRI DEC launched the Columb ia Basin Food & Beverage Processing Survey in early 2014 . Seventy-one companies were surveyed : 20food processing companies and 51 beverage processing companies (82% wineries). The survey results 6 contribute to a better understanding of the industry, confirm a number of assumptions and clarify development opportunities as well as challenges . The following have been identified as "opportunities" that can be addressed and with the help of the community, both private and public, will be accomplished: • Develop a Hospitality Program , focused on education and training for those interested in a career in the local hospitality industry. The area is fortunate in that Washington State University in Pullman features one of the nation's top hospitality programs and has just announced class offerings at Washington State University Tri- Cities . • Develop a Culinary School. Many of the processors are engaging in multiple disciplines to grow their businesses including restaurants while new, independent restaurants and chains are continuing to populate the community, all needing trained culinary professionals. • Develop a Food Processing Training Program, for students interested in entering the food and beverage processing industry. • Develop a Technical Skills Training Program, addressing the maintenance and operation needs of the area's large food processors. • TRIDEC will produce an event featuring locally processed foods and beverages. This "event," the FABREO Expo, "Featuring Food & Beverage Opportunities in the Columbia Basin," scheduled for June 12,2015, TRAC Center, Pasco, will not be a traditional trade show, but rather, an "economic development trade show'' designed to not only attract food and beverage brokers, distributors, retailers and support organizations, but also investors, developers and, hopefully, a dreamer or two. • Develop a public relations program, incorporating social media, to promote the Columbia Basin as a world - class food and beverage processing region. In 2014 the FABREO website was launched (fabreo.org) along with a FABREO Blog and a presence on Twitter and Facebook.ln 2015, a FABREO E-Newsletter will be launched focused on a select group of industry participants, current and potential. Local media was very supportive in 2014. We are confident that participation will continue in 2015 along with coverage in regional and national food and beverage trade magazines. • TRIDEC will explore the Strategic Gateway concept, positioning the Columbia Basin as the strategic gateway for the food and beverage processing industry between America and Asia . This concept is a natural because of the region's geographic location and the Ports of Seattle and Tacoma and Sea-Tac Airport providing the shortest ocean and flight times between the United States and major Asian markets. Some of the concept options include: a) Assisting American food and beverage companies, located in the Columbia Basin, to market to and throughout Asia. b) Recruiting Asian companies to locate in the Columbia Basin and assisting in marketing their products throughout America. c) Establishing cooperative networks between American and Asian support organizations-educational, packaging, research & development, storage and logistics . d) Development of the in-bound Asian food and beverage tourism industry in the Columbia Basin (increasing tourism traffic was repeatedly mentioned in the survey). 7 e) Development of a food and beverage processing themed industrial park involving American and Asian participation. The Strategic Gateway concept depends on developing relationships with appropriate Asian economic development organizations and refining the concept to the benefit of all parties. This will probably be the most challenging of the recommendations, while also providing the greatest potential. TRIDEC will engage in meaningful dialogue with local educational institutions to explore increased offerings for the Hospital ity Program at WSU Tri-Cities and the potential of establishing a food processing training program as well as a technical skills training program designed specifically for the food processing industry. TRIDEC will spend considerable time and financial investment networking with appropriate organizations regionally, nationally and internationally. This will be accomplished through personal visits (primarily in the Pacific Northwest) and participation in such major food and beverage trade shows outlined earlier. Recognition In an effort to leave no manufacturing company unnoticed or underappreciated, TRIDEC is participating as a judge in a number of manufacturing recognition events; the Seattle Business Magazine Manufacturer of the Year Awards and the Annual Richland Rotary Entrepreneurial Awards . TRIDEC is also a sponsor ofthe Richland event. TRIDEC will also produce the second Annual GROW Manufacturing luncheon & Expo, scheduled for Wednesday, October 14,2015 at the TRAC Center, Pasco. Participation is focused on all manufacturing in Benton and Franklin Counties, although companies from out of the area are welcome and several participate. The Expo is an opportunity to showcase the area's manufacturers to the local community. A highlight of the event is the Impact Washington Manufacturer of the Year Award, recognizing a local manufacturer for their outstanding accomplishments Education Manufacturing is an ever changing discipline. Automation, robotics , 3-D printing, logistics, sourcing, supply chains, lean manufacturing, e-commerce, near shoring, reshoring, etc. are standing manufacturing on its head, or at least close to it. To keep local manufacturers up -to-date on the latest and the greatest, TRIDEC will partne r with the best and the brightest to provide world -class educational opportunities : • Continue to rep resent the many manufacturing services provided by Impact Washington . • Continue to promote the opportunities for local manufacturers to export their products and teach them how to do it by sponsoring events in partnership with such organizat ions as the Export -Import Bank of the Un ited States, the Export Finance Assistance Center of Washington, the U.S . Commercial Service/Spokane, the Washing ton State Department of Commerce and the Washington Sta te Department of Agriculture . • look for new and needed training opportunities to enhance the competivenes s of our local companies . 8 Small Business Development Center (SBDC) The SBDC is the TRIDEC supported resource for providing management assistance to small businesses, companies with fewer than 500 employees. The Center, located within the TRIDEC office, offers a host of services designed to help grow businesses, achieve higher profits and improve operations. The program is a platform for clients to access private sector resources, the educational community, federal, state and local governments, and is a major component in providing business advisory services. Business stability and growth, new job creation, and generation of new investments in the community represent expected outcomes of the Washington Small Business Development Center Network. Most recently, the SBDC is emphasizing international trade education, driven by Federal and state international trade development initiatives. Subjects include marketing and sales, logistics, finance and banking, export documentation and compliance, and international risk management. Senior Corp of Retired Executives (SCORE) The SCORE program provides business counseling to the small businesses in the area and is housed within the TRIOEC offices. WORKFORCE DEVELOPMENT Growing and expanding businesses require skilled workers for all levels within their organizations. With increasing frequency workforce development is viewed as an important contributor to successful economic development and a healthy economy. Educational institutions, training facilities, labor unions, WorkSource Columbia Basin, and the Benton-Franklin Workforce Development Council all play important roles in local workforce development efforts and all partner with TRIOEC from time to time on various issues or projects . Young Professionals ofTri.Cities (YPTQ Growing, expanding businesses require skilled workers for all levels within their organizations. In addition to overall workforce development requirements, retention and attraction of young professionals is very important to the future of the Tri-Cities and companies doing business here. Retaining young professionals demands an investment in quality of life assets and in entrepreneurship resources . Attracting young professionals requires marketing messages that will appeal specifically to the demographic. To achieve both objectives, TRIDEC established the Young Professionals ofTri-Cities organization in 2007. YPTC's mission is simple, to connect and engage young professionals in the Tri-Cities region. YPTC accomplishes this by: • Cultivating an informed and involved young professional community in the Tri-Cities region . • Acting as a cata lyst for progress in creating an environment in the T ri-Cities that allows for the growth and development of young professionals. • Providing social and business networking opportunities, professio nal development, and community enhance ment projects fo r young professionals in the Tri-Cities. 9 YPTC aims to facilitate the advancement of young professionals through social, educational and civic service oriented events. The desired outcome ofYPTC is to foster an environment where members can learn from each other's experiences, share business knowledge and discuss career matters . They work to prevent the migration of educated young people to larger cities (often referred to as "brain drain") and to encourage those who have left to return to the Tri-Cities region . 2015 Adivities YPTC is an organization devoted to creating an environment in the Tri-Cities which allows for the growth and development of young professionals. YPTC will continue to work with the Port of Kennewick to develop the Vista Field Area, participate in the Tri-Cities Regional Brand Implementation, serve as a Reader Representative for the Tri- City Herald, and support the activities associated with the Start-Up Community, Tri-Cities Research District and PNNL to foster the entrepreneur community in the Tri-Cities . YPTC encourages networking among local , young business professionals through social events, professional development programs, community service activities and community awareness. YPTC will continue hosting monthly luncheons focusing on issues that face the community and professional development topics. In addition, YPTC will host monthly after hours networking events highlighting businesses that are attractive to young professionals. With a focus on driving success among young professionals, YPTC seeks to fulfill not only the needs of the community but those who will lead the Tri -Cities in the future . YPTC will continue offering the Board Ready program. The Board Ready program is designed to educate participants on the responsibilities of serving on non-profit boards. Community leaders facilitate each of the ten class sessions providing insight and focused training about the roles and responsibilities of board participation and the importance of professional relationships with non profits. In addition, YPTC will have the annual Community Outreach Challenge. The Community Outreach Challenge is a social media volunteer drive where young professionals and other Tri-City area residents promote volunteerism. The Challenge provides a media forum to publicly post hours the participants pledge to volunteer during a specific time period . Girls Learning About Manufacturing Girls participate in creating a team project using their creativity and problem-solving skills alongside motivating female industry professionals . Girls are educated on academic pathways that lead to a variety of career opportunities within the manufacturing industry . Final projects are displayed at the annual Manufacturing Appreciation luncheon at the TRAC in Pasco. GLAM is: • Educational program designed to introduce young women to non-traditional careers in the manufacturing industry. • Creative and interactive hands-on experience highlighting diverse career possibilities . • Empowers and encourages young women to consider new and exciting careers. • Features female industry professionals who enlighten and inspire young women . 10 • Helps to develop creative thinking and problem solving skills. • Showcases specific career opportunities within the manufacturing industry. GLAM is hosted at Columbia Basin College in partnership with the T ri-City Development Council (TRIDEC). 201S Objedives: • Increase participants to 150 high school students. • Increase mentors to 50 industry professionals-30 from manufacturing companies and the remainder from complimentary companies . • Encourage and facilitate additional outreach between mentor and mentee. FEDERAL PROGRAMS Hanford & Pacific Northwest Notional Loborotoey Budget The President released the Administration's Proposed FY2016 Budget Request in February. Approximately $2.22 billion of the Administration's budget is expected to be designated for Hanford Cleanup whi ch represents a $202 million increase for the Office of River Protection (DOE-ORP) and a $93 million reduction in the Richland Operations (DOE-RL) budgets compared to FY2015. Some $1 billion in additional Federal funding is budgeted for work at the Pacific Northwest National Laboratory (PNNL). Federal Programs' Adion: • Based on a review of the DOE Environmental Management Budget Request, TRIDEC presented its Congressional Letter of Request in early March. The letter supports the proposed ORP Budget and requests an increase of S 124.5 million in the RL FY2016 Budget. • Prepare and present a separate Congressional Letter of Request to focus on areas within the DOE Office of Science budget and other programs associated with operations at PNNL. • Follow up with Congressional Offices throughout the Congressional budget process. Land Convevonce Request In May 2011, TRIDEC (on behalf of the Tri-Cities Community-City of Richland, Port of Benton, and Benton County), requested 1641 acres of Hanford property be transferred to TRIDEC for future economic development. While DOE-RL has been proceed ing with steps necessary to conclude the transfer on their timeline, the 2014 National Defense Authorization Act directed DOE to conclude the transfer by September 30, 2015. The current DOE-RL schedule was that this Accelerated Environmental Assessment (EA) wou ld be completed no later than December of 2014. Following completion of that EA, there are still legal requirements fo r the proposed actions to be reviewed and concurred with by DOE-Headquarters and Co ngressio nal offices as well as the State Department of Ecology . 11 Federal Programs' Action: • Continue to work closely with City of Richland, Port of Benton, and Benton County-and with DOE-Rl in preparation fo r the September 30'h transfer. • Continue to support the transfer at no cost to the community, with as few deed restrictions on land use as possible. • Continue to work closely with DOE-Rl to establish a path to transfer "donut holes" includ ing the construction debris landfill, Europea n homestead site and firing range 10. • Keep Congressional offices fully informed on the status of the land-transfer (conveyance) request. AND, possibly work with Congressional offices to finalize a "land-transfer amendment" to the NOAA to move this land-transfer more expeditiously. Manhattan Project National Park The 2014 National Defense Authorization Act also contained a provision to establish the Manhattan Project National Heritage Park at Hanford, Oak Ridge, Tennessee and los Alamos, New Mexico . TRIDEC (Federal Programs) has been working toward a establishment of the Park for more than eight years . Earlier this year TRIDEC and Visit Tri -Cities formed the Tri-City National Park Advocacy Committee made up of representatives from local Cities, Counties, B Reactor Museum Association (BRMA), and the Port of Benton . This Committee is intended to be the first point of contact with the National Park Service (NPS) and the Department of Energy as the MOU is deve loped between the two Federal Agencies and later the Park Management Plan. Federal Programs ' Action : • TRIDEC will continue to participate as a member and provide staff support to the National Park Advisory Committee . • Support TRIDEC's $5 million funding request for support of national park activities associated with Hanford for FY2016. • Work closely with DOE-Rl and the NPS to expedite the creation of an MOU between the agencies and ultimately the Park Master Plan • Continue to support the increase in the number and variety of Hanford and B Reactor to urs. • Present the Tr i-Cities Vision for Public Access to Hanford to the NPS for their consideration as part of the Park Management Plan. Small Modular Reactor Siting Studv-fo r Hanford The 2013 Washington legislature provided TRIDEC with a $500,000 grant to study the feasibility of siting a new Small Modular Reactor (SMR) on the Hanford Site. The gra nt was finalized late in Calendar year 2013, and after issuing Request for Proposal a team lead by URS was selected to conduct the Study. Completed during 2014, the study concludes that constructing a new SMR at Ene rgy Northwest could result in savings in excess of $300 million. The 12 results of the Study have been presented to the Washington Legislature Nuclear Task Force, the Department of Energy, Congressional Offices, and other groups. Federal Programs' Adion: • Continue to monitor developments and emerging technologies within the SMR industry. • Monitor progress of NuScale and Energy Northwest on the proposed SMR site at the Idaho National Laboratory. • Continue to promote Hanford as "the best'' site for a new small modular reactor with industry leade rs, DOE leadership and Congressional Offices. MID-COLUMBIA ENERGY INITIATIVE (MCEI) MCEI was formed with an initial purpose of investigating whether an "energy park" could be established on Hanford lands included in a 2009 Department of Energy announcement that the active dean-up footprint at Hanford would be significantly reduced by 2015. MCEI quickly became a much broader effort to look at how the Tri-Cities could expand the energy sector of the local economy. From an initial invitation list of twenty, MCEI currently has approximately 120 members including utilities, manufacturers, Department of Energy and Bonneville Power Administration representatives, and professional services firms. MCEI is what might be termed an umbrella program for TRIDEC because it touches almost all elements of this plan. New business recruitment will continue to target energy related companies as identified in the TadZo New Economy Target Industry Analysis . MCEI also provides a forum fo r networking and collaboration among local business. MCEI's 2015 Objedives: • Actively pursue location of a Small Modular Reactor at Hanford • Advocate for construction of a natural gas pipeline to serve DOE's Waste Treatment Plant • Support conveyance of surplus DOE land to the community for economic development purposes • Support and advocate for PNNL's Smart Grid, Materials Hub and Battery Hub projects . • Support ongoing activities at WSU-TC's Bioproducts, Sciences & Engineering Laboratory and the new Center of Excellence for Alternative Jet Fuels and the Environment • Support renewable energy projects in the T ri-Cities 13 FOR: TO: FROM: AGENDA REPORT City Council Dave Zabel!, City Manage ~ /7 J Rick White, Community & Economic• \(,\I Development Director Shane O'Neill, Planner I Community & Economic Development April 16, 2015 Workshop Meeting: 4/27 /15 SUBJECT: Waiver of Sewer Utility Service Requirement (MF# J_JSW 2015-003) I. REFERENCE(S): Vicinity Map Overview Map Proposed Utility Service Waiver ll. ACTION REQUESTED OF COUNCIL I STAFF RECOMMENDATIONS: Discussion lll. FISCAL IMP ACT: None IV. · HISTORY AND FACTS BRIEF: The applicant has applied for a utility service waiver to install a septic system for new construction of a single family dwelling at 5411 W. Livingston Road on an existing lot. PMC 16.06 requires connection to the utility system when a building permit is issued unless such requirement is waived by action of City Council. Utility waivers are granted/denied by City Council in accord with the requirements of PMC 16.06.050. This section of the PMC requires that City Council base their decision on the following criteria: ., Special circumstances applicable to the property in question or the intended use that do not generally app ly to either properties or classes of uses in the same vicinity or zoning classification. 4(g) • A waiver is necessary for the preservation and enjoyment of a substantial property right or use possessed by other properties in the same vicinity and same zoning classification, which because of special circumstances is denied to the property in question. • The granting of the waiver will not be detrimental to the public welfare or egregious to other property improvements in such vicinity and zoning classification, which the subject property is located. • The granting of a waiver will not conflict with the general intent of this chapter. • The above criteria contained in PMC 16.06 .050 is established to measure unusual or unique circumstances peculiar to a certain property that would justify waiver of a requirement for utility connections similar to the way a land use variance would be evaluated. V. DISCUSSION: Presently, the nearest ex1stmg sewer line is approximately 3,320 feet from the applicant's property and it is not cost effective for a private party or the City to provide for the extension of such line at this time . Riverhills Addition is a 28-lot suburban subdivision lying west of Highway 395. Single family homes in this vicinity have been developed with septic systems on roughly one- acre lots . A local improvement district to extend sewer to this part of Pasco is not likely in the near future due do the existing development pattern in the area . The site lies outside of the Riverview Basin Ea st Lift Station Area and as such future sewer services may be gravity fed . Standards for septic systems are administered through the Benton Franklin Health Department and will apply to the installation of septic systems on this property. It is not expected that the waiver will be detrimental to public health or welfare in this vicinity. The granting of a waiver will not conflict with the intent of Chapter 16.06 of the PMC . The significant costs as sociated with sewer line extension and the unlikelihood of a local improvement district in the near future leads staff to recommend that a sewer connection waiver be granted for the property. Vicinity Map Item: Sewer Waiver Applicant: Jared & Rebecca Janowsky File #: USW20 15-003 Overview Item: Sewer Waiver M Applicant: Jared & Rebecca Janowsky 4(N ap File #: USW20 15-003 WHEN RECORDED RETURN TO: City ofPasco, Washington Engineering Department 525 North 3rd A venue Pasco, WA 99301 UTILITY SERVICE WAIVER AGREEMENT (CHAPTER 16.06 PMC) 1) The undersigned is the owner of the real property situated in Franklin County, Washington addressed as 5411 W. Livingston Road and described as: Tax Parcel (parent)#: 118-512-137 Legal: Lot 3, Riverhills Addition, according to the Plat thereof recorded in Volume D of Plats Page 99, records of Franklin County Auditor's Office, Washington 2) The undersigned has made application for waiver of the utility service requirements of Chapter 16.06 PMC and the Pasco City Council has by motion approved said waiver based on the following Findings: a) Presently, there is no sewer service provided near the property. The nearest existing sewer line is approximately 3,320 feet from the applicant's property and it is not cost effective for a private party or the City to provide for the extension of such line; b) Riverhills Addition is a 28-lot suburban subdivision lying west of Highway 395. Single family homes in this vicinity have been developed with septic systems on roughly one- acre lots. A local improvement district to extend sewer to this part of Pasco is not likely in the near future due do the existing development pattern in the area. The site lies outside of the Riverview Basin East Lift Station Area and as such future sewer services may be gravity fed ; c) Standards for septic systems are administered through the Benton Franklin Health Department and will apply to the installation of septic systems on this property. It is not expected that the waiver will be detrimental to public health or welfare in this vicinity; d) Single family homes in this vicinity have been developed with septic systems on roughly 1-acre parcels. The subject site was created in 1978 and is 1.39 acres in area. A local UTILITY SERVICE WAIVER AGREEMENT (MF# USW2015-003) improvement district to extend sewer to this part of Pasco is not likely in the near future due do the existing development pattern in the area; e) The granting of a waiver will not conflict with the intent of Chapter 16.06 of the PMC. The significant costs associated with sewer line extension, the timeframe expected for the provision of infrastructure to allow the area to be served by city sewer, and the unlikelihood of a local improvement district in the near future support the granting of a waiver for connection to the city sewer system for the property. In consideration of the mutual covenants contained herein, the sufficiency of which are hereby acknowledged, the parties agree as follows: 3) The City waives connection of the above described property to the City sanitary sewer system prior to granting of a development permit as required by PMC 16.06.010 until such time as the utility services are available as defined in PMC 16.06.010 or the basis for the waiver as provided in PMC 16.06.050 ceases to exist. 4) The waiver is conditioned upon the undersigned making the following agreements and acknowledgments with the City, which the undersigned does hereby freely and voluntarily make: a) The undersigned agrees to provide the City of Pasco with all necessary Health District approvals for the use of a septic tank system at the above referenced property; b) The undersigned acknowledges that the granting of a sewer utility waiver does not exempt him/her from any obligation that results from the formation of a Local Improvement District to provide sanitary sewer and water to the undersigned 's property; c) The owners jointly and severally hereby (1) make, constitute and appoint the City as the owners' true and lawful attorney in fact for them in their name, place and stead and as an irrevocable proxy to sign a petition for the formation of a local improvement district or utility local improvement district ("LID") hereafter to be formed by the City or its successors for the improvement that will provide utilities available for the benefit of the real property describe above and (2) waive their right under RCW 35.43.180 to protest formation of such LID for such improvements. The property owners reserve and retain the right to object to the amount of the LID assessment levied against the property and to appeal that assessment to the Franklin County Superior Court; d) The undersigned shall pay an equitable share of any private sewer utility extensions abutting the undersigned's property; 3 e) This Agreement shall be a conveyance of an irrevocable interest in land and the owners do by these presents convey to the City such limited interest in the property. The above covenants to the City shall run with the land and be binding on the owner, on the undersigned, his/her heirs, devisees, successors and assigns and all owners now or hereafter of the land above described, or of any of said land described above; f) A violation of any of the above covenants may be enjoined and the same enforced at the suit of the City with attorney fees awarded to the substantially prevailing party; g) The owners do hereby warrant that the persons named as "property owner" on the signature lines below are all of the persons or entities having any interest in the property and that they have full power to execute this Agreement. This utility waiver and agreement has been approved by the Pasco City Council on __ day of ---------·' 2015. Signature of Legal Property Owner(s) STATE OF WASHINGTON ) : ss. County of Franklin ) On this day personally appeared before me , to be known to b e the indiv idual(s) described in and who executed the within and foregoing instrument, and acknowledged that they signed the same a s their free and voluntary act and deed for the uses and purposes therein mentioned . GNEN under my hand and official seal this __ day of _____ _/ 2015. NOTARY PUBLIC in and for the State of Washington Residing at:---------------- My Commission Expires: ___________ _ ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• UTILITY SERVICE WAIVER AGREEMENT (MF# USW201 5-0 03 ) Signature of Legal Property Owner(s) STATE OF WASHINGTON) : ss. County of Franklin ) On this day personally appeared before me , to be known to be the individual(s) described in and who executed the within and foregoing instrument, and acknowledged that they signed the same as their free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this __ day of _____ -" 2015. NOTARY PUBLIC in and for the State of Washington Residing at:---------------- My Commission Expires: ___________ _ ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• This utility service waiver and agreement has been approved by the Pasco City Council on ___ dayof ,2015. Dave Zabell , City Manager STATE OF WASHINGTON ) : ss. County ofFranklin ) On this day personally appeared before me, Dave Zabell, City Manager, to be known to be the individual(s) described in and who executed the within and foregoing instrument, and acknowledged that they signed the same as their free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this __ day of ______ , 2015. NOTARY PUBLIC in and for the State ofWashington Residing at:---------------- My Commission Expires: ___________ _ UTILITY SERVICE WAIVER AGREEMENT (MF# USW20l5-003)