HomeMy WebLinkAbout2015.04.06 Council Meeting PacketAGENDA
PASCO CITY COUNCIL.
Regular Meeting 7:00 p.m. April 6, 2015
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by
the City Council and will be enacted by roll call vote as one motion (in the form listed below).
There will be no separate discussion of these items. If further discussion is desired by
Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular
Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated March 16, 2015.
(b) Bills and Communications: (A detailed listing of claims is available for review in the
Finance Manager's office.)
1. To approve claims in the total amount of $3,233,778.85.
(c) Appointments to Planning Commission. (NO WRITTEN MATERIAL ON AGENDA)
To appoint Tanya Bowers to fill Position No. 1 (expiration date of 2/2/16) and Paul
Mendez to fill Position No. 3 (expiration date of 2/2/18); and to reappoint Gabriel Portugal
to Position No. 9 (expiration date of 2/2/21) on the Planning Commission.
(d) I Appointments to Code Enforcement Board. (NO WRITTEN MATERIAL ON
AGENDA) To reappoint Dwayne Speer to Position No. 1 and Daniel Gottschalk to
Position No. 2 (both with the expiration date of 1/1/17) to the Code Enforcement Board.
(e) I Medical Program Director Clerical Support Amended Agreement:
1. Agenda Report from Robert Gear, Fire Chief dated April 1, 2015.
2. Medical Program Director — Amended Interlocal Cooperation Agreement.
To approve the amended and restated Interlocal Cooperation Agreement providing for the
administrative clerical support to the Benton/Franklin Counties Medical Program Director
and, further, authorize the Mayor to execute the agreement.
(f) Resolution No. 3630, a Resolution of the City of Pasco, Washington ratifying the
Equipment Lease -Purchase Agreement with Motorola Solutions, Inc.; and ratifying the
document's execution.
1. Agenda Report from Eva Lindgren, Administrative & Community Services Deputy
Director dated March 26, 2015.
2. 800 MHz Police Radio Financing — Proposed Resolution.
To approve Resolution No. 3630, ratifying the Equipment Lease Purchase Agreement with
Motorola Solutions, Inc., and ratifying the document's execution.
(g) ' Resolution No. 3631, a Resolution accepting work performed by Allstar Construction
Group, Inc., under contract for the Court Street ADA Upgrade and Countdown Signal
Heads and, the 2012 ADA Ramps Project.
1. Agenda Report from Kent McCue, Construction Manager dated March 24, 2015.
2. Court Street ADA Upgrade — Vicinity Maps.
3. Court Street ADA Upgrade — Resolution.
To approve Resolution No. 3631, accepting the work performed by Allstar Construction
Group, Inc., under contract for the Court Street ADA Upgrade and the 2012 ADA Ramps
Project.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
Regular Meeting 2 April 6, 2015
5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the
opportunity to bring items to the attention of the City Council or to express an opinion on an issue.
Its purpose is not to provide a venue for debate or for the posing of questions with the expectation
of an immediate response. Some questions require consideration by Council over time and after a
deliberative process with input from a number of different sources; some questions are best directed
to staff members who have access to specific information. Citizen comments will normally be
limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize
their comments and/or submit written information for consideration by the Council outside of
formal meetings.
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b)
(c)
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(None)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
(None)
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(a) Fire Department Administrative Office:
1. Agenda Report from Stan Strebel, Deputy City Manager dated April 3, 2015.
MOTION: I move to authorize project specific authority for the City Manager of up to
$150,000 to accept the lowest competitive quote and to contract for the Fire Station 81
Administrative Office Project.
11. MISCELLANEOUS COUNCIL DISCUSSION:
(a)
(b)
(e)
12. EXECUTIVE SESSION:
(a) Potential Litigation
(b)
(e)
13. ADJOURNMENT.
rRoll Call Vote Required
Item not previously discussed
Quasi -Judicial Matter
MFYI "Master File #......
REMINDERS:
1:30 p.m., Monday, April 6, KGH — Emergency Medical Services Board Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY, Alt.)
2. 7:00 a.m., Thursday, Thursday, April 9 — BFCG Tri -Mats Policy Advisory Committee Meeting.
(COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.)
3. 7:00 p.m., Thursday, April 9 — Ben -Franklin Transit Board Meeting. (MAYOR MATT WATKINS,
Rep.; MIKE GARRISON, Alt.)
REGULAR MEETING
CALL TO ORDER:
MINUTES
PASCO CITY COUNCIL MARCH 16, 2015
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom
Larsen, Saul Martinez, Matt Watkins and Al Yenney.
Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland
Kerr, City Attorney; Richard Terway, Administrative & Community Services Director;
Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public
Works Director; Bob Metzger, Police Chief, Bob Gear, Fire Chief and Colleen Chapin,
Human Resources Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
Approval of Minutes:
Minutes of the Pasco City Council Meeting dated March 2, 2015.
Bills and Communications:
To approve claims in the total amount of $2,221,109.60 ($891,051.58 in Check Nos.
202838-203042; $478,098.70 in Electronic Transfer Nos. 804558, 804624, 804633-
804635, 804663; $32,987.84 in Check Nos. 47782-47813; 900000106; $562,308.44 in
Electronic Transfer Nos. 30079246-30079724; $76,800.94 in Electronic Transfer Nos.
121-126; $179,862.10 in Electronic Transfer Nos. 125-129).
To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non -criminal, criminal, and parking)
accounts receivable in the total amount of $243,733.31 and, of that amount, authorize
$169,466.65 be turned over for collection.
Tourism Reserve Balance Request:
To approve the Tourism Reserve Balance request for the Tourism Promotion Area in the
amount of $241,945.
2014 Fire Department Performance Report:
To accept the Pasco Fire Department 2014 Performance Report.
Meter Reading Contract:
To approve the contract for meter reading services with Columbia Meter Reading, Inc.,
and, further, authorize the Mayor to execute the contract documents.
Utility Easement: Lots 6 & 7, Columbia East #2 (MF #ESMT2015-002):
To accept the Utility Easement from the owners of Jim's Pacific Garage for Lots 6 & 7,
Columbia East #2. '
Resolution No. 3624, a Resolution amending Resolution No. 3552, Council Goal No.
4 "Senior Center."
To approve Resolution No. 3624, amending Resolution No. 3552, Council Goal No. 4,
regarding the Pasco Senior Center.
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL MARCH 16, 2015
Resolution No. 3625, a Resolution accepting work performed by C&E Trenching,
LLC under contract for the Road 40 East Storm Drainage Project.
To approve Resolution No. 3625, accepting the work performed by C&E Trenching, LLC
under contract for the Road 40 East Storm Drainage Project.
Resolution No. 3626, a Resolution accepting work performed by Sierra Electric,
Inc., under contract for the School Zone Safety Improvements Project.
To approve Resolution No. 3626, accepting the work performed by Sierra Electric, Inc.,
under contract for the School Zone Safety Improvements Project.
Resolution No. 3627, a Resolution accepting work performed by Sierra Electric,
Inc., under contract for the School Zone Flashing Beacons Upgrade Project.
To approve Resolution No. 3627, accepting the work performed by Sierra Electric, Inc.,
under contract for the School Zone Flashing Beacons Upgrade Project.
Resolution No. 3628, a Resolution fixing the time and date for a public hearing to
consider vacating a portion of North Commercial Avenue located in Binding Site
Plan 2014-01.
To approve Resolution No. 3628, setting 7:00 pm, Monday, April 20, 2015 as the time
and date to conduct a public hearing to consider vacating a portion of Commercial
Avenue.
MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison
seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Watkins presented 695 Japanese Yen bills found during demolition of a
downtown building to the Yamauchi family, Brenda Kupfer, Gail Pittman, Bruce
Yamauchi, Linda Adkinson and Roy Satoh.
VISITORS - OTHER THAN AGENDA ITEMS:
Antonio Valero, 7703 Savary Dr., representing Tri City Community Solutions, addressed
Council concerning improvements they would like to see in the community.
Craig Conner, 1324 Haupt Ave., Richland, commented on positive actions by the
protestors and the city.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Yenney and Mayor Watkins reported on Food Truck Friday in downtown Pasco.
Mr. Hoffmann attended Food Truck Friday and the BFCG Tri -Mats Policy Advisory
Committee meeting.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
Franchise Agreement — Fatbeam, LLC.
Mr. Qayoumi explained the details of the proposed Franchise Agreement.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED
FRANCHISE AGREEMENT.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL MARCH 16, 2015
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 4213, an Ordinance granting a Franchise to Fatbeam, LLC for the
location of fiber optic cable within the right-of-way of the City of Pasco.
MOTION: Ms. Francik moved to adopt Ordinance No. 4213, granting a Franchise to
Fatbeam, LLC and to authorize the City Manager to execute the Franchise Agreement
and, further, authorize publication by summary only. Mr. Garrison seconded. Motion
carried unanimously.
Easement Vacation Lot 7, Columbia East #2 (MF #VAC2015-004).
Council and staff discussed the details of the proposed vacation.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED
VACATION.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 4214, an Ordinance vacating the Utility Easement on Lot 7,
Columbia East #2.
MOTION: Ms. Francik moved to adopt Ordinance No.4214, vacating the Utility
Easement through Lot 7, Columbia East #2 and, further, authorize publication by
summary only. Mr. Martinez seconded. Motion carried unanimously.
Street Vacation: Kurtzman Alley Vacation Plan (MF #VAC2015-003).
Mr. White explained the details of the proposed vacation.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED
VACATION.
A resident at 1814 W. Octave St., inquired about any utilities in the alleys
proposed for vacation.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, MAYOR WATKINS
DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 4215, an Ordinance vacating north/south alleys in Kurtzman's First
Addition and Acre Park Addition.
MOTION: Ms. Francik moved to adopt Ordinance No. 4215, vacating several
north/south alleys in the Kurtzman's Addition and Acre Park neighborhoods and, further,
authorize publication by summary only. Mr. Yenney seconded. Motion carried
unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Resolution No. 3629, a Resolution approving the contract amendment for the
additional services provided for the Clarifier Project at the Wastewater Treatment
Plant.
Council and staff discussed the details of the proposed amendment.
MOTION: Ms. Francik moved to approve Resolution No. 3629, approving the contract
amendment for the additional services provided for the Clarifier Project at the
Wastewater Treatment Plant. Mr. Garrison seconded. Motion carried unanimously.
REGULAR MEETING
NEW BUSINESS:
MINUTES
PASCO CITY COUNCIL MARCH 16, 2015
Bargaining Unit Contract with Pasco Police Officers Association (PPOA) Uniform
Employees:
Mr. Zabell explained the details of the proposed addendum.
MOTION: Ms. Francik moved to approve the Addendum to 2011-2013 Collective
Bargaining Agreement with the PPOA — Uniform Employees, for years 2014-2015 and,
further, authorize the City Manager to execute the agreement. Mr. Yenney seconded.
Motion carried unanimously.
Bid Award: 2015 Micro -Surfacing, Project #M3 -OV -3R-15-03:
Council and staff discussed the details of the proposed project.
MOTION: Ms. Francik moved to award the low bid for the 2015 Micro -Surfacing
Project, to include the Base Bid and Alternates 1 and 2, to Intermountain Slurry Seal, Inc.
in the amount of $365,242.00 and, further, authorize the City Manager to execute the
contract documents. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote.
Bid Award: 2015 Overlays, Project #M3 -OV -3R-15-01:
Council and staff discussed the details of the proposed project.
MOTION: Ms. Francik moved to award the low bid for the 2015 Overlays Project, to
include the Base Bid and Alternates 1, 4 and 5, to Central Washington Asphalt, Inc., in
the amount of $588,440.50 and, further, authorize the City Manager to execute the
contract documents. Mr. Martinez seconded. Motion carried by unanimous Roll Call
vote.
MISCELLANEOUS COUNCIL DISCUSSION:
Chief Metzger introduced new Pasco Police Officer, Travis Park.
EXECUTIVE SESSION:
Council adjourned to Executive Session at 7:57 p.m., for approximately 15 minutes, to
discuss litigation or potential litigation with the City Manager, Deputy City Manager and
the City Attorney.
Mayor Watkins called the meeting back to order at 8:09 p.m.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:09 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
PASSED and APPROVED this 6th day of April, 2015.
CITY OF PASCO
Council Meeting of: April 6 2015
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the
services rendered or the labor performed as described herein and that the claim is a just, due and unpaid
obligation against the city and that vve are authorized to authenticate and certify to mid claim.
-POP 4( r!j 2za6('1;:7w'
Dave Zabel[, City Manager FRick Tervray, A& (rector
We. the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
6 day of April, 2015 that the merchandise or services hereinafter specified have been recelved and are approved for payment
Claims Bank
Payroll Bank Gen'I Bank Electronic Bank Combined
Check Numbers 203043-203425
47814-47845
900000108
Total Check Amount $1,725,883.19
$29,833.05 Total Checks $ 1,755,716.24
Electronic Transfer Numbers 804535-804539
30078725,30080213 127
804559-804623
804625.804632
804636-804662
804664-804929
804955804958
Total EFT Amount. $909,896.57
$566,166.04 $,000.00 Total EFTS $ 1,478,062.61
Grand Total $ 3,233,778.85
Councilmember
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERALFUND
STREET
ARTERIAL STREET
STREET OVERLAY
C. D. BLOCK GRANT
HOME CONSORTIUM GRANT
NSP GRANT
KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI MODAL FACILITY
RIVERSHORE TRAIL & MARINA MAIN
SPECIAL ASSESSMNT LODGING
LITTER CONTROL
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
ECONOMIC DEVELOPMENT
STADIUM/CONVENTION CENTER
GENERAL CAP PROJ CONSTRUCTION
WATER/SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - OPERATING BUSINESS
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
MEDICALIDENTAL INSURANCE
FLEX
PAYROLL CLEARING
GRAND TOTAL ALL FUNDS:
715,468.92
47,814.23
0.00
0.00
12,627.73
10,000.00
302.36
1,958.10
23,122.02
7,698.36
10,641.65
94,359.13
2,454.26
2,832.76
224.69
$ 3,233,778.85
3(b).1
AGENDA REPORT
FOR: City Council���� Date: 4/1/2015
TO: Dave Zabell, City Manager Regular Mtg.: 4/6/2015
FROM: Robert W. Gear, Fire Chief4�
SUBJECT: Medical Program Director Clerical Support Amended Agreement
I. REFERENCE(S):
1. Medical Program Director — Amended Interlocal Cooperation Agreement
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/6: MOTION: I move to approve the amended and restated Interlocal Cooperation
Agreement providing for the administrative clerical support to the
Benton/Franklin Counties Medical Program Director and, further,
authorize the Mayor to execute the agreement.
III. FISCAL IMPACT:
No change from 2014 and from what is budgeted for 2015; $2,377/year.
IV. HISTORY AND FACTS BRIEF:
A) Emergency Medical Services (EMS) programs are required to have a Medical
Program Director (MPD). The Fire Department Emergency Medical Technicians
(EMT) and Paramedics operate in the field under the license of the MPD.
V. DISCUSSION:
A) The MPD is responsible for oversight of the EMS program in Benton and Franklin
Counties. The MPD must review and approve a number of policies and documents,
necessitating the administrative and clerical support covered by the agreement.
B) The MPD delivers required monthly training to Paramedics and manages their
training records for recertification. He also annually tests all paramedics and EMT's
on protocols that must be followed.
C) This clerical support was previously provided by the Kennewick Fire Department and
will be provided in the future by Benton County Fire District #1. This action is simply
transferring those duties between agencies, with no other changes from the previous
agreement.
3(e)
AMENDED and RESTATED INTERLOCAL COOPERATION AGREEMENT
PROVIDING FOR THE
ADMINISTRATIVE CLERICAL SUPPORT
TO THE
BENTON/FRANKLIN COUNTIES MEDICAL PROGRAM DIRECTOR
This interlocal is entered into between Benton County Fire District #1 (Administrative
Agency) and Benton/Franklin EMS and Trauma Care Council (Signatory Agencies.) The scope
of this Agreement is limited to providing the administrative clerical support for the
emergency medical services Medical Program Director (MPD) for Benton and Franklin
Counties.
WHEREAS, the Interlocal Cooperation Act, RCW 39.34, allows municipal corporations to
make the most efficient use of their powers by enabling them to cooperate with each other
on the basis of mutual advantage to provide services and facilities that will best fit the
needs to each community; and
WHEREAS, the parties are desirous to provide for the support of their emergency medical
service personnel's required certifications and physician medical control through
administrative services to the MPD provided by the Administrative Agency;
WHEREAS, the administrative support for the MPD is currently provided pursuant to
separate Interlocal Agreements between the Administrative Agency and each signatory
agency and the parties desire to consolidate the separate Interlocal Agreements into one
Multi -agency Interlocal Agreement and designate Benton County Fire District #1 as the
Administrative Agency going forward without terminating their participation in this
program;
NOW, THEREFORE,
IT IS AGREED in accord with the provisions of RCW 39.34.030 as follows:
I. PURPOSE
It is the purpose of this Amended Agreement to provide administrative services for the MPD
to assure certification, physician medical control, and quality assurance of emergency
medical services personnel of the signatory agencies and other private agencies as may
contract for such services. Signatory agencies and contracted agencies employ certified
emergency medical personnel and agree to pay a proportionate share of the cost of
employing the Administrative Assistant to the MPD to provide administrative services
necessary to maintain a certified emergency medical program.
II. CONSOLIDATION
The parties agree that the separate Interlocal Agreements for Administrative Support to the
Benton/Franklin Counties MPD Assistant Interlocal Cooperation Agreement— Page 1
MPD executed by the parties in 2007 are hereby superseded by this consolidated Amended
and Restated Interlocal Agreement Providing for the Administrative and Clerical Support to
the Benton -Franklin Counties Medical Program Director.
III. ADMINISTRATION
Benton County Fire District #1, or designee, shall be responsible for overseeing the
administration of this Agreement, private agency contracts and the annual budget.
IV. MEMBERSHIP
A. Signatory agencies are the participating public jurisdictions. Said agencies are the
only parties to this Interlocal Cooperation Agreement. Similar services provided by
this Agreement may be contracted by the Administrative Agency to private entities
providing pre -hospital emergency medical services requiring oversight of the MPD.
B. Administrative Services. The Administrative Agency will provide necessary
administrative support services for the work of the MPD, such as accounting, clerical
support, recordkeeping, and file maintenance. The scope of this support is limited to
the clerical and administrative needs of the MPD in the performance of his/her
duties under the requirement of Washington State law or governing locally adopted
standards.
C. Contracting Agencies. Private agencies that provide pre -hospital care or are
associated with pre -hospital medical services requiring medical control oversight by
the MPD may contract for MPD administrative support services with the
Administrative Agency. (Appendix A)
V. MAINTENANCE AND BUDGET
Administrative services to the MPD provided by the Administrative Agency will be funded
through proceeds from an annual assessment upon each participating jurisdiction and
contract agency. The annual assessment shall be apportioned such that costs are
distributed among the participating jurisdictions and private contract agencies prorated
upon the number of certified EMS personnel in their organization.
A. Annual Assessment. The annual assessment shall be prepared in accord with the
budget cycle of the Administrative Agency. Assessment amounts will be provided to
the signatory agencies by September 1st of each year for the following year.
Management. The Benton County Fire District #1, or designee, will be responsible
for delivery of services under this Agreement.
C. Basis for Payment. Payments will be based upon the total number of certificate
holders divided into the total actual cost of employing the Administrative Assistant
to the MPD.
Benton/Franklin Counties MPD Assistant - Interlocal Cooperation Agreement— Page 2
Billing. The signatory agencies and private contract agencies will be billed annually in
January, based upon the number of certificate holders employed on July 1st of the
preceding year.
VI. DURATION OF AGREEMENT/TERMINATION
This Agreement shall be effective when signed by the Signatory Agency and shall continue
indefinitely unless terminated by the Administrative Agency or through withdrawal of the
Signatory Agency (see Section VII. Withdrawal). The Administrative Agency may only
terminate this Agreement at the end of a calendar year with six months written notice to
the signatory agencies.
VII. AMENDMENTS
This Agreement can be amended by mutual agreement of the Administrative Agency and
the signatory agencies.
VIII. WITHDRAWAL
A signatory agency may withdraw from this Agreement effective December 3151 of any year,
provided written notice was given to the Administrative Agency by no later than the
preceding October 15t
VIII. DISSOLUTION
If this Agreement is revoked or terminated, any property or assets acquired by the
Administrative Agency for services provided shall remain the property of the Administrative
Agency.
DATED this day of
2015.
BENTON COUNTY FIRE DISTRICT #1 BENTON/FRANKLIN EMS AND TRAUMA
CARE COUNCIL
BENTON COUNTY FIRE DISTRICT #2 FRANKLIN COUNTY FIRE DISTRICT #3
WEST BENTON FIRE AND RESCUE
PASCO FIRE DEPARTMENT
Benton/Franklin Counties MPD Assistant Interlocal Cooperation Agreement— Page 3
BENTON COUNTY FIRE DISTRICT #4
BENTON COUNTY FIRE DISTRICT #6
HANFORD FIRE DEPARTMENT
KENNEWICK FIRE DEPARTMENT
RICHLAND FIRE DEPARTMENT
FRANKLIN COUTY FIRE DISTRICT#2
Benton/Franklin Counties MPD Assistant
FRANKLIN COUNTY PREHOSPITAL
DISTRICT #1
PROSSER MEMORIAL HOSPITAL
AMBULANCE
AMERICAN MEDICAL RESPONSE
NORTHWEST MEDSTAR
MID -COLUMBIA PREHOSPITAL CARE
ASSOCIATION
HORN RAPIDS MOTOR SPORTS COMPLEX
Interlocal Cooperation Agreement — Page 4
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager �XZK
Rick Terway, Director,
Administrative & Community Services
FROM: Eva Lindgren, Deputy Director,
Administrative & Community Services
SUBJECT: 800MHz Police Radio Financing
I. REFERENCE(S):
1. 800MHz Police Radio Financing — Proposed Resolution
March 26, 2015
Regular Mtg.: 4/6/15
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/6: MOTION: I move to approve Resolution No. �30 ratifying the
Equipment Lease Purchase Agreement with Motorola Solutions, Inc., and
ratifying the document's execution.
III. FISCAL IMPACT:
$340,202 — General Fund
IV. HISTORY AND FACTS BRIEF:
A) On March 2, 2015, City Council authorized
800MHz Radios for a bi-county communication
by Motorola, with the understanding that eligible
well.
V. DISCUSSION:
the City Manager to purchase
service using financing offered
grant funds would be used as
A) Motorola Financing:
The proposed resolution would formalize Council's earlier approval of financing
the purchase of 800MHz radios using Motorola financing. According to the terms
of the lease purchase agreement, the first year will be interest free. It is the city's
intent to pay the loan in full within one year.
Grant Funding:
With $30,000 available from Homeland Security for the purchase of the 800MHz
radios, the amount being financed through Motorola is being reduced to $340,202.
B) Staff recommends approval of the proposed resolution.
3(f)
RESOLUTION NO. d(f O
A RESOLUTION of the City of Pasco, Washington, ratifying the
Equipment Lease -Purchase Agreement with Motorola Solutions, Inc.; and
ratifying the document's execution.
WHEREAS, the City Council has adopted a goal of operating its emergency
communications services on an 800 MHz platform; and
WHEREAS, the City is presently participating in the organization of a bi-county
communication service which will be operating on an 800MHz platform; and
WHEREAS, the City Council has determined that a true and very real need exists for the
acquisition of equipment to facilitate communication on an 800MHz platform and such other
personal property as described in the Equipment Lease -Purchase Agreement with Motorola
Solutions, hie., whereby, Motorola Solutions, hic., as Lessor, leases to the City of Pasco as
Lessee, that equipment described in "Attachment A"; and
WHEREAS, funding for acquisition for this equipment is available part from a
Homeland Security grant in the approximate amount of $30,000, and the balance ultimately
being paid upon purchase of the equipment in the approximate sum of $340,202; and
WHEREAS, the City Council authorized the City Manager to enter into a financing
arrangement with Motorola to purchase the 800MHz radios; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Pasco, does ratify entry into the
Equipment Lease -Purchase Agreement between Motorola Solutions, hic., as Lessor, and the City
of Pasco, as Lessee, and having determined that it is in the best interest of the City of Pasco for
the acquisition of such equipment, and hereby ratifies the authorization and execution of the
Equipment Lease -Purchase Agreement.
Section 2. The City is authorized to secure and apply a Homeland Security grant in
the approximate amount of $30,000 to be applied against the purchase of the equipment, and
ultimate purchase of the equipment by councihnanic debt in the approximate amount of
$340,202 for the purchase of the 800MHz radios and other equipment as provided in the
Equipment Lease -Purchase Agreement as attached.
Section 3. The City Manager's execution and delivery of the Equipment Lease -
Purchase Agreement to Motorola Solutions, hic., as Lessor, and other related documentation, as
necessary to the consummation of this transaction, is ratified.
PASSED by the City Council of the City of Pasco, Washington, at its regular meeting
dated this 6th day of April, 2015.
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
1
Attachment A
Item Quantity Nomenclature
Description
I 27
M25URS9PWIAN
APX65007/800 MHZ MID POWER
ADD: AUXBA.RY SPKR 7.5 WATT
51
MOBILE
la 27
G442A)
ADD: OS CONTROL HEAD
Ib 27
O678C
ADD: REMOTE MOUNT MID POWER
Ic 27
W22DA
ADD: PALM MICROPHONE
Id 27
G24AX
ENH: 2 YEAR REPAIR SERVICE
GA00092AC
ADD: DUAL-CONTRL HD HARDWARE
ADVANTAGE
1. 27
O444AE
ADD: APX CONTROL HEAD
SOFTWARE
If 27
0174AD
ADD: ANT 3D3 LOW -PROFILE 762-870
Ig 27
B18CR
ADD: AUXILARY SPKR 7.5 WATT
I 27
QA01749AB
SW KEY SUPPLEMENTAL DATA
If 27
QA02756AC
ENH: 9600083600 SINGLE SYSTEM
DIG
2 75
H98UCF9PW6AN
APX6000700/900 MODEL 2.5
PORTABLE
2a 75
QA01749AB
SW KEY SUPPLEMENTAL DATA
2b 75
QA02818AA
ALT:LIION IMPRES FM/CSA 2300M
(NN1NS092)
2. 75
QA01222AD
ADD: BELT CWP 3.0"(HLN6875)
2d 75
H9858K
ENH:2YRSiSLITE
2e 75
QA02756AA
ADD:%00 TRUNKING OR 3600
DIGITAL TRUNKING
2f 75
H122BR
ALT: 1/4 -WAVE 71800 GPS STUBBY
(NAR6595A
3 75
WPLN7080A
CHR IMP SUC EXT US/NA/CA/LA
4 7$
PMMN4099A
AUDIO ACCESSORY -REMOTE
SPEAKER MICROPHONE.IMPRES
WINDPORTING RSM, IP55
'S 2
M25UR89PWIAN
APX65007/800 MHZ MID POWER
MOBILE
50 2
G442AJ
ADD: 05 CONTROL HEAD
56 2
0678C
ADD: REMOTE MOUNT MID POWER
Sc 4
W22BA
ADD: PALM MICROPHONE
5d 2
O24AX
ENH: 2 YEAR REPAIR SERVICE
ADVANTAGE
5e d
O610AC
ADD: REMOTE MOUNT CBL 30 FEET
5f 2
G444AE
ADD: APX CONTROL HEAD
SOFTWARE
58 2
0174AD
ADD: ANT 3DS LOW -PROFILE 762-970
Item Quantity Nomenclature
Description ^
Sh
4
BISCR
ADD: AUXBA.RY SPKR 7.5 WATT
51
2
QA01749AH
SW KEY SUPPLEMENTAL DATA
Sj
2•
QA02756AC
ENH: 9600 083600 SINGLE SYSTEM
DIG
Sk
2
GA00092AC
ADD: DUAL-CONTRL HD HARDWARE
6
75
PMLN56578
CARRY ACCESSORY-CASG.APX6000
CC 2.75 SWLBL 290WJ50MAH
AGENDA REPORT NO. 15
FOR: City Council t� i March 24, 2015
TO: Dave Zabell, City Manager
Ahmad Qayoumi, Public Works Director A --�
FROM: Kent McCue, Construction Manager 4W Regular Mtg.: 04/06/15
SUBJECT: Accept Court Street ADA Upgrade and Countdown Signal Heads: and
2012 ADA Ramps, Project #GI -ST -36-13-02, Federal Aid No. HSIP-3524(006)
L REFERENCE(S):
1. Court St ADA Upgrade — Vicinity Maps
2. Court St ADA Upgrade — Resolution
I1. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
04/06: MOTION: I move to approve Resolution No, 3 1 accepting the
work performed by Allstar Construction Group, Inc., under contract
for the Court Street ADA Upgrade and 2012 ADA Ramps project.
III. FISCAL IMPACT:
Quick Response Safety Grant — $589,633.01
Community Development Block Grant — $75,167.19
IV. HISTORY AND FACTS BRIEF:
A) In January 2013, the Council adopted an ADA Transition Plan that outlined and
prioritized ADA improvement projects. This enabled the City to apply for grants
towards those improvements.
B) In late 2013, the City was awarded federal funding for safety improvements and
ADA improvements in the amount of $589,633.01.
C) On September 3, 2013, Council awarded the Court Street ADA Upgrade and 2012
ADA Ramps project to Allstar Construction Group, hic. for $671,184.42.
V. DISCUSSION:
A) The Court Street ADA Upgrade and Countdown Signal Heads project involved
installation of ADA compliant curb ramps, pedestrian countdown signal heads,
accessible pedestrian signal push buttons and miscellaneous improvements on
Court Street from 46`" Avenue to 26th Avenue. The 2012 ADA Ramps portion of
the project involved installation of ADA compliant curb ramps and miscellaneous
improvements on North 10th Avenue from West Park Street to West Henry Street.
B) The final project construction costs totaled $664,800.20
C) The work is now complete and meets project specifications. Staff recommends
City Council's acceptance of this work.
3(g)
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RESOLUTION NO. 3�03
A RESOLUTION ACCEPTING WORK PERFORMED BY ALLSTAR
CONSTRUCTION GROUP, INC., UNDER CONTRACT FOR THE COURT STREET ADA
UPGRADE AND COUNTDOWN SIGNAL HEADS, AND 2012 ADA RAMPS PROJECT.
WHEREAS, the work performed by Allstar Construction Group, Inc., under contract for
the Court Street ADA Upgrade and Countdown Signal Heads, and 2012 ADA Ramps project has
been examined by Engineering and has been found to be in apparent compliance with the
applicable project specifications and drawings, and
WHEREAS, it is Engineering's recommendation that the City of Pasco formally accept
the contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering's recommendation and thereby accepts the work
performed by Allstar Construction Group, Inc., under contract for the Court Street ADA Upgrade
and Countdown Signal Heads, and 2012 ADA Ramps project, as being completed in apparent
conformance with the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 6th day of April, 2015.
Matt Watkins
Mayor
ATTEST:
Debra L. Clark
City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
AGENDA REPORT
FOR: City Council April 3, 2015
V5"�
TO: Dave Zabell, City Manager Regular Mtg.: 4/6/15
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Fire Department Administrative Office
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/6: MOTION: I move to authorize project specific authority for the City Manager
of up to $150,000 to accept the lowest competitive quote and to
contract for the Fire Station 81 Administrative Office Project.
III. FISCAL IMPACT:
$150,000 — General Fund/Capital Improvement Fund
IV. HISTORY AND FACTS BRIEF:
A) The City acquired a modular building as housing for the Metro Task force in 2003.
When Metro was relocated to the City of Kennewick, the modular was maintained for
storage of City documents and, more recently, to house the personnel assigned to the
Police Street Crimes Unit.
B) The Police Community Services Facility is scheduled for bid opening on April 14.
Assuming a favorable bid, staff expects to present a construction contract for
Council's approval at the meeting of April 20 or possibly May 4.
C) As the modular building must be moved in order to allow construction to commence,
and some of the earliest construction activity (utility installation) affects the modular,
staff has reviewed the various options for moving the building as soon as necessary
including possible sale or relocation. Staff believes the City will gain the greatest
utility in relocating the structure to the City's Fire Station 81 property on Oregon
Avenue for the purpose of housing the Fire Department administrative offices. The
Department is outgrowing the current space in the station and the utilization of the
modular building will meet the Department's needs for the next several years.
D) Staff anticipates two phases to complete the project with Phase 1 consisting of the
relocation and utility connections and Phase 2 including interior remodeling. Total
costs are not expected to exceed $150,000.
10(a)