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HomeMy WebLinkAbout2015.04.06 Council Meeting PacketAGENDA PASCO CITY COUNCIL. Regular Meeting 7:00 p.m. April 6, 2015 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated March 16, 2015. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve claims in the total amount of $3,233,778.85. (c) Appointments to Planning Commission. (NO WRITTEN MATERIAL ON AGENDA) To appoint Tanya Bowers to fill Position No. 1 (expiration date of 2/2/16) and Paul Mendez to fill Position No. 3 (expiration date of 2/2/18); and to reappoint Gabriel Portugal to Position No. 9 (expiration date of 2/2/21) on the Planning Commission. (d) I Appointments to Code Enforcement Board. (NO WRITTEN MATERIAL ON AGENDA) To reappoint Dwayne Speer to Position No. 1 and Daniel Gottschalk to Position No. 2 (both with the expiration date of 1/1/17) to the Code Enforcement Board. (e) I Medical Program Director Clerical Support Amended Agreement: 1. Agenda Report from Robert Gear, Fire Chief dated April 1, 2015. 2. Medical Program Director — Amended Interlocal Cooperation Agreement. To approve the amended and restated Interlocal Cooperation Agreement providing for the administrative clerical support to the Benton/Franklin Counties Medical Program Director and, further, authorize the Mayor to execute the agreement. (f) Resolution No. 3630, a Resolution of the City of Pasco, Washington ratifying the Equipment Lease -Purchase Agreement with Motorola Solutions, Inc.; and ratifying the document's execution. 1. Agenda Report from Eva Lindgren, Administrative & Community Services Deputy Director dated March 26, 2015. 2. 800 MHz Police Radio Financing — Proposed Resolution. To approve Resolution No. 3630, ratifying the Equipment Lease Purchase Agreement with Motorola Solutions, Inc., and ratifying the document's execution. (g) ' Resolution No. 3631, a Resolution accepting work performed by Allstar Construction Group, Inc., under contract for the Court Street ADA Upgrade and Countdown Signal Heads and, the 2012 ADA Ramps Project. 1. Agenda Report from Kent McCue, Construction Manager dated March 24, 2015. 2. Court Street ADA Upgrade — Vicinity Maps. 3. Court Street ADA Upgrade — Resolution. To approve Resolution No. 3631, accepting the work performed by Allstar Construction Group, Inc., under contract for the Court Street ADA Upgrade and the 2012 ADA Ramps Project. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) Regular Meeting 2 April 6, 2015 5. VISITORS - OTHER THAN AGENDA ITEMS: This item is provided to allow citizens the opportunity to bring items to the attention of the City Council or to express an opinion on an issue. Its purpose is not to provide a venue for debate or for the posing of questions with the expectation of an immediate response. Some questions require consideration by Council over time and after a deliberative process with input from a number of different sources; some questions are best directed to staff members who have access to specific information. Citizen comments will normally be limited to three minutes each by the Mayor. Those with lengthy messages are invited to summarize their comments and/or submit written information for consideration by the Council outside of formal meetings. (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (None) 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: (None) 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) Fire Department Administrative Office: 1. Agenda Report from Stan Strebel, Deputy City Manager dated April 3, 2015. MOTION: I move to authorize project specific authority for the City Manager of up to $150,000 to accept the lowest competitive quote and to contract for the Fire Station 81 Administrative Office Project. 11. MISCELLANEOUS COUNCIL DISCUSSION: (a) (b) (e) 12. EXECUTIVE SESSION: (a) Potential Litigation (b) (e) 13. ADJOURNMENT. rRoll Call Vote Required Item not previously discussed Quasi -Judicial Matter MFYI "Master File #...... REMINDERS: 1:30 p.m., Monday, April 6, KGH — Emergency Medical Services Board Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY, Alt.) 2. 7:00 a.m., Thursday, Thursday, April 9 — BFCG Tri -Mats Policy Advisory Committee Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) 3. 7:00 p.m., Thursday, April 9 — Ben -Franklin Transit Board Meeting. (MAYOR MATT WATKINS, Rep.; MIKE GARRISON, Alt.) REGULAR MEETING CALL TO ORDER: MINUTES PASCO CITY COUNCIL MARCH 16, 2015 The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief, Bob Gear, Fire Chief and Colleen Chapin, Human Resources Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes: Minutes of the Pasco City Council Meeting dated March 2, 2015. Bills and Communications: To approve claims in the total amount of $2,221,109.60 ($891,051.58 in Check Nos. 202838-203042; $478,098.70 in Electronic Transfer Nos. 804558, 804624, 804633- 804635, 804663; $32,987.84 in Check Nos. 47782-47813; 900000106; $562,308.44 in Electronic Transfer Nos. 30079246-30079724; $76,800.94 in Electronic Transfer Nos. 121-126; $179,862.10 in Electronic Transfer Nos. 125-129). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non -criminal, criminal, and parking) accounts receivable in the total amount of $243,733.31 and, of that amount, authorize $169,466.65 be turned over for collection. Tourism Reserve Balance Request: To approve the Tourism Reserve Balance request for the Tourism Promotion Area in the amount of $241,945. 2014 Fire Department Performance Report: To accept the Pasco Fire Department 2014 Performance Report. Meter Reading Contract: To approve the contract for meter reading services with Columbia Meter Reading, Inc., and, further, authorize the Mayor to execute the contract documents. Utility Easement: Lots 6 & 7, Columbia East #2 (MF #ESMT2015-002): To accept the Utility Easement from the owners of Jim's Pacific Garage for Lots 6 & 7, Columbia East #2. ' Resolution No. 3624, a Resolution amending Resolution No. 3552, Council Goal No. 4 "Senior Center." To approve Resolution No. 3624, amending Resolution No. 3552, Council Goal No. 4, regarding the Pasco Senior Center. 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 16, 2015 Resolution No. 3625, a Resolution accepting work performed by C&E Trenching, LLC under contract for the Road 40 East Storm Drainage Project. To approve Resolution No. 3625, accepting the work performed by C&E Trenching, LLC under contract for the Road 40 East Storm Drainage Project. Resolution No. 3626, a Resolution accepting work performed by Sierra Electric, Inc., under contract for the School Zone Safety Improvements Project. To approve Resolution No. 3626, accepting the work performed by Sierra Electric, Inc., under contract for the School Zone Safety Improvements Project. Resolution No. 3627, a Resolution accepting work performed by Sierra Electric, Inc., under contract for the School Zone Flashing Beacons Upgrade Project. To approve Resolution No. 3627, accepting the work performed by Sierra Electric, Inc., under contract for the School Zone Flashing Beacons Upgrade Project. Resolution No. 3628, a Resolution fixing the time and date for a public hearing to consider vacating a portion of North Commercial Avenue located in Binding Site Plan 2014-01. To approve Resolution No. 3628, setting 7:00 pm, Monday, April 20, 2015 as the time and date to conduct a public hearing to consider vacating a portion of Commercial Avenue. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Watkins presented 695 Japanese Yen bills found during demolition of a downtown building to the Yamauchi family, Brenda Kupfer, Gail Pittman, Bruce Yamauchi, Linda Adkinson and Roy Satoh. VISITORS - OTHER THAN AGENDA ITEMS: Antonio Valero, 7703 Savary Dr., representing Tri City Community Solutions, addressed Council concerning improvements they would like to see in the community. Craig Conner, 1324 Haupt Ave., Richland, commented on positive actions by the protestors and the city. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Yenney and Mayor Watkins reported on Food Truck Friday in downtown Pasco. Mr. Hoffmann attended Food Truck Friday and the BFCG Tri -Mats Policy Advisory Committee meeting. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Franchise Agreement — Fatbeam, LLC. Mr. Qayoumi explained the details of the proposed Franchise Agreement. MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED FRANCHISE AGREEMENT. MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 16, 2015 FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 4213, an Ordinance granting a Franchise to Fatbeam, LLC for the location of fiber optic cable within the right-of-way of the City of Pasco. MOTION: Ms. Francik moved to adopt Ordinance No. 4213, granting a Franchise to Fatbeam, LLC and to authorize the City Manager to execute the Franchise Agreement and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Easement Vacation Lot 7, Columbia East #2 (MF #VAC2015-004). Council and staff discussed the details of the proposed vacation. MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED VACATION. FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 4214, an Ordinance vacating the Utility Easement on Lot 7, Columbia East #2. MOTION: Ms. Francik moved to adopt Ordinance No.4214, vacating the Utility Easement through Lot 7, Columbia East #2 and, further, authorize publication by summary only. Mr. Martinez seconded. Motion carried unanimously. Street Vacation: Kurtzman Alley Vacation Plan (MF #VAC2015-003). Mr. White explained the details of the proposed vacation. MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED VACATION. A resident at 1814 W. Octave St., inquired about any utilities in the alleys proposed for vacation. FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 4215, an Ordinance vacating north/south alleys in Kurtzman's First Addition and Acre Park Addition. MOTION: Ms. Francik moved to adopt Ordinance No. 4215, vacating several north/south alleys in the Kurtzman's Addition and Acre Park neighborhoods and, further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Resolution No. 3629, a Resolution approving the contract amendment for the additional services provided for the Clarifier Project at the Wastewater Treatment Plant. Council and staff discussed the details of the proposed amendment. MOTION: Ms. Francik moved to approve Resolution No. 3629, approving the contract amendment for the additional services provided for the Clarifier Project at the Wastewater Treatment Plant. Mr. Garrison seconded. Motion carried unanimously. REGULAR MEETING NEW BUSINESS: MINUTES PASCO CITY COUNCIL MARCH 16, 2015 Bargaining Unit Contract with Pasco Police Officers Association (PPOA) Uniform Employees: Mr. Zabell explained the details of the proposed addendum. MOTION: Ms. Francik moved to approve the Addendum to 2011-2013 Collective Bargaining Agreement with the PPOA — Uniform Employees, for years 2014-2015 and, further, authorize the City Manager to execute the agreement. Mr. Yenney seconded. Motion carried unanimously. Bid Award: 2015 Micro -Surfacing, Project #M3 -OV -3R-15-03: Council and staff discussed the details of the proposed project. MOTION: Ms. Francik moved to award the low bid for the 2015 Micro -Surfacing Project, to include the Base Bid and Alternates 1 and 2, to Intermountain Slurry Seal, Inc. in the amount of $365,242.00 and, further, authorize the City Manager to execute the contract documents. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. Bid Award: 2015 Overlays, Project #M3 -OV -3R-15-01: Council and staff discussed the details of the proposed project. MOTION: Ms. Francik moved to award the low bid for the 2015 Overlays Project, to include the Base Bid and Alternates 1, 4 and 5, to Central Washington Asphalt, Inc., in the amount of $588,440.50 and, further, authorize the City Manager to execute the contract documents. Mr. Martinez seconded. Motion carried by unanimous Roll Call vote. MISCELLANEOUS COUNCIL DISCUSSION: Chief Metzger introduced new Pasco Police Officer, Travis Park. EXECUTIVE SESSION: Council adjourned to Executive Session at 7:57 p.m., for approximately 15 minutes, to discuss litigation or potential litigation with the City Manager, Deputy City Manager and the City Attorney. Mayor Watkins called the meeting back to order at 8:09 p.m. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:09 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk PASSED and APPROVED this 6th day of April, 2015. CITY OF PASCO Council Meeting of: April 6 2015 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against the city and that vve are authorized to authenticate and certify to mid claim. -POP 4( r!j 2za6('1;:7w' Dave Zabel[, City Manager FRick Tervray, A& (rector We. the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 6 day of April, 2015 that the merchandise or services hereinafter specified have been recelved and are approved for payment Claims Bank Payroll Bank Gen'I Bank Electronic Bank Combined Check Numbers 203043-203425 47814-47845 900000108 Total Check Amount $1,725,883.19 $29,833.05 Total Checks $ 1,755,716.24 Electronic Transfer Numbers 804535-804539 30078725,30080213 127 804559-804623 804625.804632 804636-804662 804664-804929 804955804958 Total EFT Amount. $909,896.57 $566,166.04 $,000.00 Total EFTS $ 1,478,062.61 Grand Total $ 3,233,778.85 Councilmember Councilmember SUMMARY OF CLAIMS BY FUND: GENERALFUND STREET ARTERIAL STREET STREET OVERLAY C. D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI MODAL FACILITY RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMNT LODGING LITTER CONTROL REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER GENERAL CAP PROJ CONSTRUCTION WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICALIDENTAL INSURANCE FLEX PAYROLL CLEARING GRAND TOTAL ALL FUNDS: 715,468.92 47,814.23 0.00 0.00 12,627.73 10,000.00 302.36 1,958.10 23,122.02 7,698.36 10,641.65 94,359.13 2,454.26 2,832.76 224.69 $ 3,233,778.85 3(b).1 AGENDA REPORT FOR: City Council���� Date: 4/1/2015 TO: Dave Zabell, City Manager Regular Mtg.: 4/6/2015 FROM: Robert W. Gear, Fire Chief4� SUBJECT: Medical Program Director Clerical Support Amended Agreement I. REFERENCE(S): 1. Medical Program Director — Amended Interlocal Cooperation Agreement IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 4/6: MOTION: I move to approve the amended and restated Interlocal Cooperation Agreement providing for the administrative clerical support to the Benton/Franklin Counties Medical Program Director and, further, authorize the Mayor to execute the agreement. III. FISCAL IMPACT: No change from 2014 and from what is budgeted for 2015; $2,377/year. IV. HISTORY AND FACTS BRIEF: A) Emergency Medical Services (EMS) programs are required to have a Medical Program Director (MPD). The Fire Department Emergency Medical Technicians (EMT) and Paramedics operate in the field under the license of the MPD. V. DISCUSSION: A) The MPD is responsible for oversight of the EMS program in Benton and Franklin Counties. The MPD must review and approve a number of policies and documents, necessitating the administrative and clerical support covered by the agreement. B) The MPD delivers required monthly training to Paramedics and manages their training records for recertification. He also annually tests all paramedics and EMT's on protocols that must be followed. C) This clerical support was previously provided by the Kennewick Fire Department and will be provided in the future by Benton County Fire District #1. This action is simply transferring those duties between agencies, with no other changes from the previous agreement. 3(e) AMENDED and RESTATED INTERLOCAL COOPERATION AGREEMENT PROVIDING FOR THE ADMINISTRATIVE CLERICAL SUPPORT TO THE BENTON/FRANKLIN COUNTIES MEDICAL PROGRAM DIRECTOR This interlocal is entered into between Benton County Fire District #1 (Administrative Agency) and Benton/Franklin EMS and Trauma Care Council (Signatory Agencies.) The scope of this Agreement is limited to providing the administrative clerical support for the emergency medical services Medical Program Director (MPD) for Benton and Franklin Counties. WHEREAS, the Interlocal Cooperation Act, RCW 39.34, allows municipal corporations to make the most efficient use of their powers by enabling them to cooperate with each other on the basis of mutual advantage to provide services and facilities that will best fit the needs to each community; and WHEREAS, the parties are desirous to provide for the support of their emergency medical service personnel's required certifications and physician medical control through administrative services to the MPD provided by the Administrative Agency; WHEREAS, the administrative support for the MPD is currently provided pursuant to separate Interlocal Agreements between the Administrative Agency and each signatory agency and the parties desire to consolidate the separate Interlocal Agreements into one Multi -agency Interlocal Agreement and designate Benton County Fire District #1 as the Administrative Agency going forward without terminating their participation in this program; NOW, THEREFORE, IT IS AGREED in accord with the provisions of RCW 39.34.030 as follows: I. PURPOSE It is the purpose of this Amended Agreement to provide administrative services for the MPD to assure certification, physician medical control, and quality assurance of emergency medical services personnel of the signatory agencies and other private agencies as may contract for such services. Signatory agencies and contracted agencies employ certified emergency medical personnel and agree to pay a proportionate share of the cost of employing the Administrative Assistant to the MPD to provide administrative services necessary to maintain a certified emergency medical program. II. CONSOLIDATION The parties agree that the separate Interlocal Agreements for Administrative Support to the Benton/Franklin Counties MPD Assistant Interlocal Cooperation Agreement— Page 1 MPD executed by the parties in 2007 are hereby superseded by this consolidated Amended and Restated Interlocal Agreement Providing for the Administrative and Clerical Support to the Benton -Franklin Counties Medical Program Director. III. ADMINISTRATION Benton County Fire District #1, or designee, shall be responsible for overseeing the administration of this Agreement, private agency contracts and the annual budget. IV. MEMBERSHIP A. Signatory agencies are the participating public jurisdictions. Said agencies are the only parties to this Interlocal Cooperation Agreement. Similar services provided by this Agreement may be contracted by the Administrative Agency to private entities providing pre -hospital emergency medical services requiring oversight of the MPD. B. Administrative Services. The Administrative Agency will provide necessary administrative support services for the work of the MPD, such as accounting, clerical support, recordkeeping, and file maintenance. The scope of this support is limited to the clerical and administrative needs of the MPD in the performance of his/her duties under the requirement of Washington State law or governing locally adopted standards. C. Contracting Agencies. Private agencies that provide pre -hospital care or are associated with pre -hospital medical services requiring medical control oversight by the MPD may contract for MPD administrative support services with the Administrative Agency. (Appendix A) V. MAINTENANCE AND BUDGET Administrative services to the MPD provided by the Administrative Agency will be funded through proceeds from an annual assessment upon each participating jurisdiction and contract agency. The annual assessment shall be apportioned such that costs are distributed among the participating jurisdictions and private contract agencies prorated upon the number of certified EMS personnel in their organization. A. Annual Assessment. The annual assessment shall be prepared in accord with the budget cycle of the Administrative Agency. Assessment amounts will be provided to the signatory agencies by September 1st of each year for the following year. Management. The Benton County Fire District #1, or designee, will be responsible for delivery of services under this Agreement. C. Basis for Payment. Payments will be based upon the total number of certificate holders divided into the total actual cost of employing the Administrative Assistant to the MPD. Benton/Franklin Counties MPD Assistant - Interlocal Cooperation Agreement— Page 2 Billing. The signatory agencies and private contract agencies will be billed annually in January, based upon the number of certificate holders employed on July 1st of the preceding year. VI. DURATION OF AGREEMENT/TERMINATION This Agreement shall be effective when signed by the Signatory Agency and shall continue indefinitely unless terminated by the Administrative Agency or through withdrawal of the Signatory Agency (see Section VII. Withdrawal). The Administrative Agency may only terminate this Agreement at the end of a calendar year with six months written notice to the signatory agencies. VII. AMENDMENTS This Agreement can be amended by mutual agreement of the Administrative Agency and the signatory agencies. VIII. WITHDRAWAL A signatory agency may withdraw from this Agreement effective December 3151 of any year, provided written notice was given to the Administrative Agency by no later than the preceding October 15t VIII. DISSOLUTION If this Agreement is revoked or terminated, any property or assets acquired by the Administrative Agency for services provided shall remain the property of the Administrative Agency. DATED this day of 2015. BENTON COUNTY FIRE DISTRICT #1 BENTON/FRANKLIN EMS AND TRAUMA CARE COUNCIL BENTON COUNTY FIRE DISTRICT #2 FRANKLIN COUNTY FIRE DISTRICT #3 WEST BENTON FIRE AND RESCUE PASCO FIRE DEPARTMENT Benton/Franklin Counties MPD Assistant Interlocal Cooperation Agreement— Page 3 BENTON COUNTY FIRE DISTRICT #4 BENTON COUNTY FIRE DISTRICT #6 HANFORD FIRE DEPARTMENT KENNEWICK FIRE DEPARTMENT RICHLAND FIRE DEPARTMENT FRANKLIN COUTY FIRE DISTRICT#2 Benton/Franklin Counties MPD Assistant FRANKLIN COUNTY PREHOSPITAL DISTRICT #1 PROSSER MEMORIAL HOSPITAL AMBULANCE AMERICAN MEDICAL RESPONSE NORTHWEST MEDSTAR MID -COLUMBIA PREHOSPITAL CARE ASSOCIATION HORN RAPIDS MOTOR SPORTS COMPLEX Interlocal Cooperation Agreement — Page 4 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager �XZK Rick Terway, Director, Administrative & Community Services FROM: Eva Lindgren, Deputy Director, Administrative & Community Services SUBJECT: 800MHz Police Radio Financing I. REFERENCE(S): 1. 800MHz Police Radio Financing — Proposed Resolution March 26, 2015 Regular Mtg.: 4/6/15 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 4/6: MOTION: I move to approve Resolution No. �30 ratifying the Equipment Lease Purchase Agreement with Motorola Solutions, Inc., and ratifying the document's execution. III. FISCAL IMPACT: $340,202 — General Fund IV. HISTORY AND FACTS BRIEF: A) On March 2, 2015, City Council authorized 800MHz Radios for a bi-county communication by Motorola, with the understanding that eligible well. V. DISCUSSION: the City Manager to purchase service using financing offered grant funds would be used as A) Motorola Financing: The proposed resolution would formalize Council's earlier approval of financing the purchase of 800MHz radios using Motorola financing. According to the terms of the lease purchase agreement, the first year will be interest free. It is the city's intent to pay the loan in full within one year. Grant Funding: With $30,000 available from Homeland Security for the purchase of the 800MHz radios, the amount being financed through Motorola is being reduced to $340,202. B) Staff recommends approval of the proposed resolution. 3(f) RESOLUTION NO. d(f O A RESOLUTION of the City of Pasco, Washington, ratifying the Equipment Lease -Purchase Agreement with Motorola Solutions, Inc.; and ratifying the document's execution. WHEREAS, the City Council has adopted a goal of operating its emergency communications services on an 800 MHz platform; and WHEREAS, the City is presently participating in the organization of a bi-county communication service which will be operating on an 800MHz platform; and WHEREAS, the City Council has determined that a true and very real need exists for the acquisition of equipment to facilitate communication on an 800MHz platform and such other personal property as described in the Equipment Lease -Purchase Agreement with Motorola Solutions, hie., whereby, Motorola Solutions, hic., as Lessor, leases to the City of Pasco as Lessee, that equipment described in "Attachment A"; and WHEREAS, funding for acquisition for this equipment is available part from a Homeland Security grant in the approximate amount of $30,000, and the balance ultimately being paid upon purchase of the equipment in the approximate sum of $340,202; and WHEREAS, the City Council authorized the City Manager to enter into a financing arrangement with Motorola to purchase the 800MHz radios; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1. The City Council of the City of Pasco, does ratify entry into the Equipment Lease -Purchase Agreement between Motorola Solutions, hic., as Lessor, and the City of Pasco, as Lessee, and having determined that it is in the best interest of the City of Pasco for the acquisition of such equipment, and hereby ratifies the authorization and execution of the Equipment Lease -Purchase Agreement. Section 2. The City is authorized to secure and apply a Homeland Security grant in the approximate amount of $30,000 to be applied against the purchase of the equipment, and ultimate purchase of the equipment by councihnanic debt in the approximate amount of $340,202 for the purchase of the 800MHz radios and other equipment as provided in the Equipment Lease -Purchase Agreement as attached. Section 3. The City Manager's execution and delivery of the Equipment Lease - Purchase Agreement to Motorola Solutions, hic., as Lessor, and other related documentation, as necessary to the consummation of this transaction, is ratified. PASSED by the City Council of the City of Pasco, Washington, at its regular meeting dated this 6th day of April, 2015. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney 1 Attachment A Item Quantity Nomenclature Description I 27 M25URS9PWIAN APX65007/800 MHZ MID POWER ADD: AUXBA.RY SPKR 7.5 WATT 51 MOBILE la 27 G442A) ADD: OS CONTROL HEAD Ib 27 O678C ADD: REMOTE MOUNT MID POWER Ic 27 W22DA ADD: PALM MICROPHONE Id 27 G24AX ENH: 2 YEAR REPAIR SERVICE GA00092AC ADD: DUAL-CONTRL HD HARDWARE ADVANTAGE 1. 27 O444AE ADD: APX CONTROL HEAD SOFTWARE If 27 0174AD ADD: ANT 3D3 LOW -PROFILE 762-870 Ig 27 B18CR ADD: AUXILARY SPKR 7.5 WATT I 27 QA01749AB SW KEY SUPPLEMENTAL DATA If 27 QA02756AC ENH: 9600083600 SINGLE SYSTEM DIG 2 75 H98UCF9PW6AN APX6000700/900 MODEL 2.5 PORTABLE 2a 75 QA01749AB SW KEY SUPPLEMENTAL DATA 2b 75 QA02818AA ALT:LIION IMPRES FM/CSA 2300M (NN1NS092) 2. 75 QA01222AD ADD: BELT CWP 3.0"(HLN6875) 2d 75 H9858K ENH:2YRSiSLITE 2e 75 QA02756AA ADD:%00 TRUNKING OR 3600 DIGITAL TRUNKING 2f 75 H122BR ALT: 1/4 -WAVE 71800 GPS STUBBY (NAR6595A 3 75 WPLN7080A CHR IMP SUC EXT US/NA/CA/LA 4 7$ PMMN4099A AUDIO ACCESSORY -REMOTE SPEAKER MICROPHONE.IMPRES WINDPORTING RSM, IP55 'S 2 M25UR89PWIAN APX65007/800 MHZ MID POWER MOBILE 50 2 G442AJ ADD: 05 CONTROL HEAD 56 2 0678C ADD: REMOTE MOUNT MID POWER Sc 4 W22BA ADD: PALM MICROPHONE 5d 2 O24AX ENH: 2 YEAR REPAIR SERVICE ADVANTAGE 5e d O610AC ADD: REMOTE MOUNT CBL 30 FEET 5f 2 G444AE ADD: APX CONTROL HEAD SOFTWARE 58 2 0174AD ADD: ANT 3DS LOW -PROFILE 762-970 Item Quantity Nomenclature Description ^ Sh 4 BISCR ADD: AUXBA.RY SPKR 7.5 WATT 51 2 QA01749AH SW KEY SUPPLEMENTAL DATA Sj 2• QA02756AC ENH: 9600 083600 SINGLE SYSTEM DIG Sk 2 GA00092AC ADD: DUAL-CONTRL HD HARDWARE 6 75 PMLN56578 CARRY ACCESSORY-CASG.APX6000 CC 2.75 SWLBL 290WJ50MAH AGENDA REPORT NO. 15 FOR: City Council t� i March 24, 2015 TO: Dave Zabell, City Manager Ahmad Qayoumi, Public Works Director A --� FROM: Kent McCue, Construction Manager 4W Regular Mtg.: 04/06/15 SUBJECT: Accept Court Street ADA Upgrade and Countdown Signal Heads: and 2012 ADA Ramps, Project #GI -ST -36-13-02, Federal Aid No. HSIP-3524(006) L REFERENCE(S): 1. Court St ADA Upgrade — Vicinity Maps 2. Court St ADA Upgrade — Resolution I1. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 04/06: MOTION: I move to approve Resolution No, 3 1 accepting the work performed by Allstar Construction Group, Inc., under contract for the Court Street ADA Upgrade and 2012 ADA Ramps project. III. FISCAL IMPACT: Quick Response Safety Grant — $589,633.01 Community Development Block Grant — $75,167.19 IV. HISTORY AND FACTS BRIEF: A) In January 2013, the Council adopted an ADA Transition Plan that outlined and prioritized ADA improvement projects. This enabled the City to apply for grants towards those improvements. B) In late 2013, the City was awarded federal funding for safety improvements and ADA improvements in the amount of $589,633.01. C) On September 3, 2013, Council awarded the Court Street ADA Upgrade and 2012 ADA Ramps project to Allstar Construction Group, hic. for $671,184.42. V. DISCUSSION: A) The Court Street ADA Upgrade and Countdown Signal Heads project involved installation of ADA compliant curb ramps, pedestrian countdown signal heads, accessible pedestrian signal push buttons and miscellaneous improvements on Court Street from 46`" Avenue to 26th Avenue. The 2012 ADA Ramps portion of the project involved installation of ADA compliant curb ramps and miscellaneous improvements on North 10th Avenue from West Park Street to West Henry Street. B) The final project construction costs totaled $664,800.20 C) The work is now complete and meets project specifications. Staff recommends City Council's acceptance of this work. 3(g) Q W C7 Q H O U �� ��� ��� W� q� W� W h W H F-+ U RESOLUTION NO. 3�03 A RESOLUTION ACCEPTING WORK PERFORMED BY ALLSTAR CONSTRUCTION GROUP, INC., UNDER CONTRACT FOR THE COURT STREET ADA UPGRADE AND COUNTDOWN SIGNAL HEADS, AND 2012 ADA RAMPS PROJECT. WHEREAS, the work performed by Allstar Construction Group, Inc., under contract for the Court Street ADA Upgrade and Countdown Signal Heads, and 2012 ADA Ramps project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering's recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering's recommendation and thereby accepts the work performed by Allstar Construction Group, Inc., under contract for the Court Street ADA Upgrade and Countdown Signal Heads, and 2012 ADA Ramps project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 6th day of April, 2015. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney AGENDA REPORT FOR: City Council April 3, 2015 V5"� TO: Dave Zabell, City Manager Regular Mtg.: 4/6/15 FROM: Stan Strebel, Deputy City Manager SUBJECT: Fire Department Administrative Office I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 4/6: MOTION: I move to authorize project specific authority for the City Manager of up to $150,000 to accept the lowest competitive quote and to contract for the Fire Station 81 Administrative Office Project. III. FISCAL IMPACT: $150,000 — General Fund/Capital Improvement Fund IV. HISTORY AND FACTS BRIEF: A) The City acquired a modular building as housing for the Metro Task force in 2003. When Metro was relocated to the City of Kennewick, the modular was maintained for storage of City documents and, more recently, to house the personnel assigned to the Police Street Crimes Unit. B) The Police Community Services Facility is scheduled for bid opening on April 14. Assuming a favorable bid, staff expects to present a construction contract for Council's approval at the meeting of April 20 or possibly May 4. C) As the modular building must be moved in order to allow construction to commence, and some of the earliest construction activity (utility installation) affects the modular, staff has reviewed the various options for moving the building as soon as necessary including possible sale or relocation. Staff believes the City will gain the greatest utility in relocating the structure to the City's Fire Station 81 property on Oregon Avenue for the purpose of housing the Fire Department administrative offices. The Department is outgrowing the current space in the station and the utilization of the modular building will meet the Department's needs for the next several years. D) Staff anticipates two phases to complete the project with Phase 1 consisting of the relocation and utility connections and Phase 2 including interior remodeling. Total costs are not expected to exceed $150,000. 10(a)