HomeMy WebLinkAbout02.26.15 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY
February 26,2015
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street,
Pasco, Washington on February 26,2015.
I. CALL TO ORDER
The meeting was called to order at 4:00 p.m. Ms. Quintanilla welcomed Ms. Richwine
back after medical leave.
2. COMISSIONER ROLL CALL
Upon ro11 call, those present were as follows:
Present: Bishop (arrived 4:02p.m.), Clark, Dukelow, Garcia, Quintanilla
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance/Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security SpecialistAlQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
Gabriela Torres, Program Administrator
VISITORS Karla Carlisle, Northwest Justice Project
3. APPROVAL OF AGENDA:
Ms. Dukelow made a motion to approve the agenda as presented. Mr. Garcia seconded the
motion and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special
meeting of December 11, 2014, and the checks listings - Bank of the West General
Operating Account checks for December 2014 numbered 53780-54024 totaling$279,947,
and Bank of the West Security Deposit Fund checks numbered 1226-1228 totaling 5292.
Also included were Bank of the West General Operating Account checks for January20l5
numbered 53966-54189 totaling 5210,984, and Bank of the West Security Deposit Fund
check numbered 1229 totaling $ 1 1 8. Approval of bad debt write offs for rent, utility billing,
and miscellaneous in the amount of $8,768.25, and, of that amount, 98,768.25, will be
turned over for collection plus the collection processing fees.
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Board of Commissioners Meeting Minutes
February 26,2015
Page2 of 4
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
o Connell
o The Washington Low-Income Housing Alliance suggested that
agencies send letters to legislators to ask for their support in firnding
the Housing Finance Commission. We sent a letter to Senator Mark
Schoesler asking for his support of HACPFC's Phase One Application
for the Connell project, as well as projects in Pullman and Asotin
County.
o Asked Connell's Mayor to contact legislators to solicit their support of
the project.
o Audit
o Kathy did a great as the point of contact for the auditors before, during
and after they were on site. All the staff did a great job providing
information for the auditors in a prompt and professional manner.
o Section 8 Wait List
o We'll accept Section 8 applications for one week in March. In an
effort to get more applications on the wait list. We will accept
completed applications throughout the day, rather than in the morning
only, as we've done in the past.
(b) Finance (Ms. Jones)
o The audit went well. There were no exit notes or comments.
. Completed and distributed W-2 and 1099 forms.
. Submitted reports to the Department of Commerce for the local Affordable
Apartments and Cullum House.
o There were problems with the submittal of required reports through the Public
Housing Operating System but those were eventually resolved and the forms
were submitted in a timely manner.
. Prepared Fourth and Pearl year-end reports.
o Completed the first draft for this year's tax return. There will be no audit
for this tax retum as we've received a waiver for this year.
o It looks like we'll be receiving99% of the proration for HAP and75-79o/o for
administrative fees.
. Completed the financial reports you have in your packets.
o On the August 2014 Budget-to Actual AMP 2report, the "Actual" column was
blank. A new sheet including all pertinent information was distributed to the
commissioners.
Ms. Dukelow commented that Ms. Jones received high praise from the auditors
during the audit exit conference on February 25,2015.
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Board of Commissioners Meeting Minutes
February 26,2015
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(c) Maintenance and Capital Fund (Mr. Sanders)
o The Agate and S. Beech project is underway - we are 2 months into a 4 month
project. Roofing and fascia board has been replaced on 13 buildings and is I00%
complete. The remaining 9 buildings are at l0o/o completion. Some storage units
are being replaced while others are being repaired. Small garden areas by doorways
in this development have been problematic for years and after all the buildings have
been painted, those areas will be filled in with concrete.
o We have received our 2015 Capital Fund monies in the amount of more than $373K
to complete projects listed in the Annual and 5-Year Plans.
o We received only one proposal for the creation of our agency website. That
proposal was not properly prepared and was therefore disqualified. Mr. Sanders
stated that HUD language and guidelines required in RFPs is so stringent, many
contractors are hesitant to submit proposals. We will try again in2-3 weeks.
o REAC (Real Estate Assessment Center) inspections took place last week. HUD
sites inspected included Margaret and Octave Streets as well as the 900 block ofN.
I'1. All components (interior and exterior) are inspected during this process.
o The lawn mowing RFP will go out next week. This awarded contract will be for
one year with the option to continue the contract for an additional two years.
o Highland Park - air conditioners will be installed this summer.
o Fourth and Pearl - have been meeting with the architects, builders and contractors.
(d) Housing Programs (Ms. Salinas)
o Public Housing - I vacancy
o Highland Park - 2 vacancies in the 4-bedroom units
o Affordable Apartments (formally "Locals") - 2 vacancies
o S8 voucher count -244
Mr. Garcia asked how we're serving veterans. Mr. Anderson replied that the Walla
Walla Housing Authority (WWHA) has been assigned all the VASH vouchers
(Veterans Affairs Supportive Housing) provided in this area of the state. Further,
Mr. Anderson stated that he has offered his assistance in finding recipients for those
vouchers in the Tri-Cities area but he has had no response from WWHA.
(e) Security (Mr. Moore)
o Prepared Comply/Vacate (C/V) andPaylYacate (P/V) notices.
o Our attorney is preparing an Unlawful Detainer Action for a tenant who was issued
a termination in November.
o The Tenant Council formation committee have approved their by-laws. A formal
election will be held after Mr. Anderson ensures the by-laws fit with in HUD's
framework for Tenant Council Bv-Laws.
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Board of Commissioners Meeting Minutes
February 26,2015
Page 4 of 4
(f) Community Service (Ms. Richwine)
o Ensured that the PHA Plan was available for public perusal and prepared and
frnalizedthe publication of advertisements to run throughout her absence, including
HACPFC's regular monthly ad, the opening of the Section 8 wait list (application
acceptance) and notice of the PHA Plan's Resident Advisory Board Meeting and
Public Meeting.
o Prepared notice for Public Housing and Section 8 Participants about the Resident
Advisory Board (RAB) and Public Meeting for the PHA Plan.
NEW BUSINESS
(a) Vamey Court Slideshow
(b) Motions arising from board discussion of previous motions or discussion - none(c) Urgent matters not included in the agenda due to lack of time - none
OTHER BUSINESS
(a) Tenant Council President's Report - none
(b) Visitor Agenda - none
EXECUTIVE SESSION
No Executive Session was held.
ADJOURNMENT
Ms. Dukelow moved to adjourn the meeting at 4:38 p.m. Mr. Garcia seconded and the
meeting was adjourned.
The Board of Commissioners will next meet in regular session on March 26,2015,4:00 p.m.
Chair, Board of Commissioners rd of Commissioners
wine, CMH
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