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HomeMy WebLinkAbout12.11.14 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY December ll,2014 The Commissioners of the Authority met in special session at the Housing Authority of the City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington on December 11,2014. 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Clark, Dukelow, Garcia, QuintanillaAbsent: Bishop STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Officer Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/HQS Inspector Lisa Richwine, Administrative Assistant/Recording Secretary VISITORS - none 3. APPROVAL OF AGENDA: Mr. Garcia made a motion to approve the agenda as presented. Ms. Dukelow seconded the motion and it passed unanimously,4 ayes,0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of October 30, 2014, and the checks listings - Bank of the West General Operating Account checks numbered 53397-53616 totaling $255,312, and Bank of the West Security Deposit Fund check numbered 1224 totaling $505. Approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $86 and, of that amount, $86 will be turned over for collection plus the collection processing fees. 5. STAFF REPORTS (a) Executive (Mr. Anderson) The Fourth and Pearl project is pretty much on schedule. Building F is expected to be ready by February so Cascade Management can set up an office to show unit drawings and pre-lease units. F:\Executive\Main\WPDATAMINUTES\20 I 4\l 2ll 14.docx Board of Commissioners Meeting Minutes December ll,2014 Pzge2 of 4 Met with Connell's Mayor, City Administrator, Director of Public Works, and City Clerk in November to discuss the creation of a new Farmworker Housing Development in that city. There is a 6-acre piece of property owned by the school district that is available for just over $100,000. ZBA (Zeck Butler Architects) made a preliminary drawing to fit that piece of land so a proposal could be made for Phase 1 development funds. Beacon Development then submitted the Phase I Application to the State. If everything fell perfectly into place, ground could be broken by Autumn 2016. The Section 8 wait list will be open January 5-8,2015, from 9 a.m. - I 1:30 a.m. At the October meeting the board asked that a congratulatory letter be created to send to FSS graduates. That letter has been developed and will be distributed to future graduates. As of yet, we have had no luck contacting recent graduates to see if they'd be interested in attending a meeting to receive congratulations in person. Still in pursuit of a facilitator for a Strategic Planning session with the board. (b) Finance (Ms. Jones) Financials were submitted to SAO last month. The Auditor will start working on our files the week of Christmas and will then be on site on 12129. It is not known which Federal program will be targeted this year - Section 8, Public Housing, or Capital Fund. There will also be a two-year Accountability Audit for 2013 and20l4. The entire audit should be complete by February 2015. Attended the OAC (Owner, Architect, Contractor) meeting for the Fourth and Pearl project. Investing in Federal bonds with TVI (Time Value Investments) to earn a higher rate of return. Now including a Fourth and Pearl project balance sheet in board packets monthly. Maintenance and Capital Fund (Mr. Sanders) - Mr. Sanders was absent. Housing Programs (Ms. Salinas) There are no vacancies in our Public Housing units. There are 3 vacancies in the Highland Park development. There are 3 vacancies in our Affordable Apartments. 246 Section 8 vouchers are in use. Our target number is 251 . There are more than 20 families holding vouchers and seeking suitable housing. (c) (d) F :\Executive\Main\WPDATA\tr4INUTESU0 1 4\ I 2t 1 1 4.docx Board of Commissioners Meeting Minutes December ll,2014 Page 3 of4 (e) Security (Mr. Moore) Current with Pay or Vacate and Comply or Vacate notices. A 3-day termination was issued to a resident and HACPFC's attorney is currently in negotiations with NW Justice regarding a move-out date. Graffiti was spotted this morning in the elevator at the High Rise on N. 1't Avenl.re. It's already been removed and suspects have been spotted on the building's cameras. The Tenant Council is close to becoming a reality. Mr. Garcia asked if tenant council representatives could be expected at board meetings. Mr. Anderson stated that it was a possibility that one or more of the members may choose to attend. Ms. Quintanilla asked if the commissioners could tour the developments and possibly see an empty unit. Mr. Anderson suggested that a future board meeting be held at the Ray Pflueger Recreation Center with a site tour afterward. (0 Community Service (Ms. Richwine) Ms. Richwine had no report but Mr. Anderson informed the board that she would be out on medical leave from the end of December through mid-February. 6. NEW BUSINESS (a) Resolution #l4l15-932 General Depository Agreement Mr. Garcia made a motion to adopt the resolution. Ms. Dukelow seconded the motion. The resolution passed unanimously, 4 ayes, 0 nays. (b) Motions arising from board discussion of previous motions or discussion - none (c) Urgent matters not included in the agenda due to lack of time -none 7. OTHER BUSINESS - none 8. EXECUTIVE SESSION No Executive Session was held. F:\Executive\lVIain\WPDATA\MINUTES\20 14\12 I 1 14.docx Board of Commissioners Meeting Minutes December llr2014 Page 4 of 4 10. ADJOURNMENT The meeting was adjourned at 4:33 p.m. The Board of Commissioners will next meet in regular session on January 29,2015,4:00 p.m. Chair, Board of Commissioners ::Rlchwine, CMH F :\Executive\Main\WPDATA\N4INUTES\20 l4\1 2 1 I l4.docx