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HomeMy WebLinkAbout2015.03.02 Council Meeting PacketAGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. March 2, 2015 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 4. 5. 6. 7. 8. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Special Session dated February 13, 2015. 2. Minutes of the Pasco City Council Meeting dated February 17, 2015. 3. Minutes of the Pasco City Council Public Meeting dated February 23, 2015. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve claims in the total amount of $2,136,282.51. (c) Purchase of Mobile and Portable 800MHz Radios: 1. Agenda Report from Dave Zabell, City Manager dated February 17, 2015. 2. 800MHz Radios — Memorandum from Chief Metzger. 3. 800MHz Radios — Motorola Solutions Bids. 4. 800MHz Radios — Day Wireless Systems Bid. To authorize the City Manager to purchase mobile and portable 800MHz radios, in numbers sufficient to replace the current inventory of such equipment through the state bid for an amount of up to $370,000, utilizing the vendor's zero percent financing option. (RC) MOTION: I move to approve the Consent Agenda as read. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) VISITORS - OTHER THAN AGENDA ITEMS: (a) (b) (e) REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (None) ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: (a) Ordinance No. , an Ordinance of the City of Pasco, Washington amending Chapter 1.10 of the Pasco Municipal Code regarding Voting Districts. 1. Agenda Report from Stan Strebel, Deputy City Manager dated February 25, 2015. 2. City Council Districts — Map of Current Council Districts. 3. City Council Districts — Option No. 3a. 4. City Council Districts — Proposed Ordinance. Regular Meeting 2 March 2, 2015 MOTION: I move to adopt Ordinance No. , revising City Council district boundaries to comply with population limitations and, further, authorize publication by summary only. (b) N Ordinance No. , an Ordinance of the City of Pasco, Washington amending the zoning classification of property located in the 9500 block of Sandifer Parkway from C-1 (Retail Business) to CR (Regional Commercial). 1. Agenda Report from Shane O'Neill, Planner I dated February 20, 2015. 2. Rezone, Sandifur Parkway - Vicinity Map. 3. Rezone, Sandifur Parkway - Proposed Ordinance. 4. Rezone, Sandifur Parkway - Report to the Planning Commission. 5. Rezone, Sandifur Parkway- Planning Commission Minutes dated 1/15/15 and 2/19/15. MOTION: I move to adopt Ordinance No. , rezoning property located in the 9500 block of Sandifer Parkway from C-1 to CR and, further, authorize publication by summary only. (c) E Ordinance No. , an Ordinance of the City of Pasco, Washington amending the zoning classification of property located in the 8800 and 8900 block of Sandifur Parkway from C-1 (Retail Business) to R-1 (Low Density -Residential). 1. Agenda Report from Dave McDonald, City Planner dated February 23, 2015. 2. Rezone, Sandifer Parkway - Overview Map. 3. Rezone, Sandifur Parkway - Vicinity Map. 4. Rezone, Sandifer Parkway - Proposed Ordinance. 5. Rezone, Sandifer Parkway - Report to the Planning Commission. 6. Rezone, Sandifur Parkway - Planning Commission Minutes dated 1/15/15 and 2/19/15. MOTION: I move to adopt Ordinance No. , rezoning property located in the 8800 and 8900 block of Sandifer Parkway from C-1 to R-1 and, further, authorize publication by summary only. (d) Ordinance No. , an Ordinance of the City of Pasco, amending Pasco Municipal Code Sections 3.07.190, Stormwater Utility. 1. Agenda Report from Eva Lindgren, Interim Finance Manager dated February 19, 2015. 2. Utility Rates - Proposed Ordinance. 3. Utility Rates - Stormwater Rate History. MOTION: I move to adopt Ordinance No. , adjusting the stormwater utility rates effective April 1, 2015 and, further, authorize publication by summary only. (e) 0 Resolution No. , a Resolution accepting the Planning Commission's recommendation and approving a special permit for the location of a Police Community Services Building at 525 N. Yd Avenue. 1. Agenda Report from Jeffrey Adams, Associate Planner dated February 20, 2015. 2. Police Community Services Building Special Permit - Vicinity Map. 3. Police Community Services Building Special Permit - Proposed Resolution. 4. Police Community Services Building Special Permit - Report to Planning Commission. 5. Police Community Services Building Special Permit - Planning Commission Minutes dated 1/15/15 and 2/19/15. MOTION: I move to approve Resolution No. _, approving the special permit for the location of a Police Community Services Building at 525 N. 3rd Avenue as recommended by the Planning Commission. (f) 0 Resolution No. , a Resolution approving a preliminary plat for Broadmoor Terrace. 1. Agenda Report from Dave McDonald, City Planner dated February 23, 2015. 2. Preliminary Plat Broadmoor Terrace - Overview Map. 3. Preliminary Plat Broadmoor Terrace - Vicinity Map. 4. Preliminary Plat Broadmoor Terrace - Proposed Resolution. 5. Preliminary Plat Broadmoor Terrace - Preliminary Plat. 6. Preliminary Plat Broadmoor Terrace - Report to the Planning Commission. 7. Preliminary Plat Broadmoor Terrace - Planning Commission Minutes dated 1/15/15 and 2/19/15. MOTION: I move to approve Resolution No. _, approving the Preliminary Plat for Broadmoor Terrace. (g) N Resolution No. , a Resolution accepting the Planning Commission's recommendation and approving a special permit for the location of a mini -storage facility near the corner of Argent Road and Road 44. 1. Agenda Report from Dave McDonald, City Planner dated February 23, 2015. 2. Special Permit Tebay Mini -Storage - Vicinity Map. 3. Special Permit Tebay Mini -Storage - Proposed Resolution. 4. Special Permit Tebay Mini -Storage - Report to Planning Commission. Regular Meeting 3 March 2, 2015 5. Special Permit Tebay Mini -Storage — Planning Commission Minutes dated 2/19/15. MOTION: I move to approve Resolution No. approving a special permit for the location of a mini -storage facility near the corner of Argent Road and Road 44 as recommended by the Planning Commission. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) Consideration of Multi -Agency Three Rivers Information & Communication Services (MATRICS) Interlocal Agreement: 1. Agenda Report from Dave Zabell, City Manager dated February 17, 2015. 2. MATRICS — Interlocal Agreement. MOTION: I move to approve the Interlocal Agreement for the creation of the Multi - Agency Three Rivers Information & Communication Services (MATRICS) with the cities of Richland and Kennewick, and Benton and Franklin Counties. (b) I Broadmoor Area Development Professional Services Agreement: 1. Agenda Report from Ahmad Qayoumi, Public Works Director dated February 26, 2015. 2. Broadmoor Area Development PSA — Map. 3. Broadmoor Area Development PSA — Project Scoping and Fees. 4. Broadmoor Area Development PSA — Signed letter from Dale Adams. MOTION: I move to approve a Professional Services Agreement with Hansen Design in the amount of $127,700 and, further, authorize the City Manager to sign the Professional Services Agreement. (c) 1 Bid Award: 2015 Water Meter Relocations, Project #M7 -WT -2R-15-02: 1. Agenda Report from Kent McCue, Construction Manager dated February 23, 2015. 2. 2015 Meter Relocations — Vicinity Map. 3. 2015 Meter Relocations — Bid Summary. (RC) MOTION: I move to award the low bid for the 2015 Water Meter Relocations Project to Puget Sound Utility Services, Inc., in the amount of $100,485.41 and, further, authorize the City Manager to execute the contract documents. (d) i Bid Award: 2014-2015 Chip Seal, Project #C5 -ST -3R-14-01: 1. Agenda Report from Kent McCue, Construction Manager dated February 23, 2015. 2. 2014-2015 Chip Seal — Vicinity Map. 3. 2014-2015 Chip Seal — Bid Summary. (RC) MOTION: I move to award the low bid for the 2014-2015 Chip Seal Project, to include all areas, to Central Washington Asphalt, Inc., in the amount of $248,120.86 and, further, authorize the City Manager to execute the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (e) 13. ADJOURNMENT. rRoll Call Vote Required Item not previously discussed Quasi -Judicial Matter MF# "Master File #...... REMINDERS: 1. 12:00 p.m., Wednesday, March 4, 2601 N. Capitol Avenue — Franklin County Mosquito Control District Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY, Alt.) 2. 5:30 p.m., Thursday, March 5, P&R Classroom — Parks & Recreation Advisory Board Meeting. (COUNCILMEMBER SAUL MARTINEZ, Rep.; MIKE GARRISON, Alt.) SPECIAL SESSION CALL TO ORDER: MINUTES PASCO CITY COUNCIL FEBRUARY 13, 2015 The City Council special Executive Session was called to order at 4:03 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Michael Garrison, Saul Martinez, Matt Watkins, Robert Hoffmann, Tom Larsen and Al Yenney. Staff present: Dave Zabell, City Manager; Lee Kerr, City Attorney and Bob Metzger, Police Chief. EXECUTIVE SESSION: Council adjourned to Executive Session at 4:08 p.m. for approximately 30 minutes to discuss litigation or potential litigation with the City Manager, Police Chief Metzger, City Attorney and Joel Comfort, Special Attorney. Mayor Watkins called the meeting back to order at 4:39 p.m. ADJOURNMENT: There being no further business, the meeting was adjourned at 4:39 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk PASSED and APPROVED this 2"d day of March 2015. I 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 17, 2015 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Excused: Robert Hoffinann. Staff present: Dave Zabell, City Manager; Eric Ferguson, Acting City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief and Bob Gear, Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes: Minutes of the Pasco City Council Public Hearing dated January 26, 2015. Minutes of the Pasco City Council Meeting dated February 2, 2015. Bills and Communications: To approve claims in the total amount of $3,029,929.14 ($988,067.13 in Check Nos. 202401-202641; $1.,130,412.58 in Electronic Transfer Nos. 804316-804317, 804325- 804326, 804351, 804369, 804372; $36,887.47 in Check Nos. 47726-47755; $656,549.87 in Electronic Transfer Nos. 30078292-30078771; $11,237.05 in Electronic Transfer Nos. 115-119; $206,775.04 in Electronic Transfer Nos. 120-121). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non -criminal, criminal, and parking) accounts receivable in the total amount of $258,588.57 and, of that amount, authorize $154,393.26 be turned over for collection. Resolution No. 3616, a Resolution of the City of Pasco, Washington repealing Resolution No. 3462 and adopting new Standards for the Delivery of Public Defender Services. To approve Resolution No. 3616, regarding Standards for Public Defender Services. Resolution No. 3617, a Resolution approving Amendment No. I to the HOME Cooperative Agreement for Tri -Cities HOME Consortium of Kennewick, Pasco and To approve Resolution No. 3617, approving Amendment No. 1 to the HOME Cooperative Agreement between the cities of Pasco, Kennewick and Richland for Program Years 2014-2016. Resolution No. 3618, a Resolution waiving competitive bidding requirements for the purchase of a Titus Industrial Group, Inc., D02E Floating Aerator at the Process Water Reuse Facility and approving installation of the equipment. To approve Resolution No. 3618, waiving competitive bidding requirements and approving the purchase of the Titus Industrial Group, Inc., D02E Floating Aerator and approving installation of the equipment. Resolution No. 3619, a Resolution Fixing the time and date for a public hearing to consider vacating alleys in Blocks 1, 2 and 3 of Acre Park Addition and in Blocks 3, 5 and 12 of Kurtzman's First Addition. 3(a).2 MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 17, 2015 To approve Resolution No. 3619, setting 7:00 pm, Monday, March 16, 2015 as the time and date to conduct a public hearing to consider vacating alleys in Kurtzman's Addition. Resolution No. 3620, a Resolution fixing the time and date for a public hearing to consider vacating the utility easement on Lot 7, Columbia East #2. To approve Resolution No. 3620, setting 7:00 pm, Monday, March 16, 2015 as the time and date to conduct a public hearing to consider vacating the utility easement through Lot 7, Columbia East #2. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. VISITORS - OTHER THAN AGENDA ITEMS: Dale Adams, owner of the recently rezoned property at I-182 and Road 100, commented on the plans for the property and introduced representatives from American Rock Products, the new owner of the gravel pit on Harris Road. Mayor Watkins summarized the events of the past week and committed to listen to the public. Jeremy Peterson commented on violence in the community and invited Council to join hands and commit to work together with open communication to keep the community safe. Ms. Bloom requested more compassionate training for police officers. Ms. Francik noted Council needs to maintain neutrality while the facts are being gathered and appreciates the way citizens have conducted themselves this past week. Ruben Martinez wants to work together for a better Pasco with a system he can trust. Daniel Colon would like a review of police procedures. Elizabeth Philo is concerned that community trust in the police has been broken. Mr. Martinez expressed his views as a community member and a Councilmember and assured citizens that justice will prevail. Mr. Yenney commented on his record as a community member and a Councilmember and invited citizens to contact him at any time. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Yenney attended the Tri Cities Hispanic Chamber of Commerce Luncheon. Mayor Watkins reported on the Ben Franklin Transit Board meeting and the Powerline Road Groundbreaking Ceremony. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Ordinance No. 4208, an Ordinance of the City of Pasco, Washington amending PMC 3.07.040 "Recreation Facility Rental." MOTION: Ms. Francik moved to adopt Ordinance No. 4208, amending PMC 3.07.040 Recreation Facility Rental and, further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. REGULAR MEETING NEW BUSINESS: MINUTES PASCO CITY COUNCIL FEBRUARY 17, 2015 Bid Award: 2015 Crack Seal, Project #M3 -OV -3R-15-02: MOTION: Ms. Francik moved to award the low bid for the 2015 Crack Seal project, to include the base bid and Alternates A -F to Stripe Rite, hic., in the amount of $112,670.00 and, further, authorize the City Manager to execute the contract documents. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. Bid Award: Richardson Park Pool Demolition, Project #C5 -PK -8A-15-11: Council and staff discussed the details of the proposed project. MOTION: Ms. Francik moved to award the low bid for the Richardson Park Pool Demolition project to Big D's Construction of Tri -Cities, Inc., in the amount of $84,739.49 and, further, authorize the City Manager to execute the contract documents. Mr. Martinez seconded. Motion carried by unanimous Roll Call vote. Bid Award: Memorial Park Upgrades, Project #C5 -PK -8R-14-01: Council and staff discussed the details of the proposed project. MOTION: Ms. Francik moved to award the low bid for the Memorial Park Upgrades project, to include the base bid and Alternates 1, 2 and 3 to Moreno & Nelson Construction Corporation in the amount of $106,505.86 and, further, authorize the City Manager to execute the contract documents. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. MISCELLANEOUS DISCUSSION: Mr. Zabell gave an update on the processes in place to investigate the officer involved shooting and commended the citizens of Pasco on their peaceful conduct during the demonstration and march on Saturday. Ms. Francik thanked the citizens for the positive example they are providing to the children of the community. Ruben Martinez thanked Council and staff for the positive steps being taken to create a better community. Eric noted some community members have a negative perception of the police and he believes the system can be improved. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:04 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra L. Clark, City PASSED and APPROVED this 2nd day of March, 2015. PUBLIC MEETING CALL TO ORDER: MINUTES PASCO CITY COUNCIL FEBRUARY 23, 2015 The City Council workshop meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Saul Martinez, Matt Watkins, Robert Hoffmann, Tom Larsen and Al Yenney. Staff present: Dave Zabell, City Manager; Lee Kerr, City Attorney; Rick White, Community & Economic Development Director; Rick Terway, Administrative & Community Services; Ahmad Qayoumi, Public Works Director; Bob Gear, Fire Chief and Bob Metzger, Police Chief. ITEM FOR DISCUSSION: PUBLIC HEARING — CITY COUNCIL DISTRICTS PUBLIC HEARING: (a) City Council Districts: Mr. Zabell explained since last fall, Council has had considerable discussion on the need to review City Council District boundaries (to keep with the 10% population tolerance) and to develop a new district boundary plan prior to the 2015 election cycle, for which filing begins on May 11, 2015. Since the last discussion, the Federal Court rendered its decision on February 17 determining Yakima's voting districts. Review of that decision supports the proposals submitted for Council's consideration. The plan shall be consistent pursuant to RCW 29A.76.010(4). MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER CITY COUNCIL DISTRICTS. Comments provided by: Craig Maloney, 6103 Candlestick Drive Eileen Crawford, 4506 Yuma Drive Heliodora Morfm, 816 S 4s' Lane David Cortinas, 4160 Road 105 Ruben Peralta, 4303 Laredo Drive Ezekiel Reynolds, 105 Douglas Way— Wallula Ruben Martinez, 5204 S Auburn Place - Kennewick Laurie Castellanos, 1814 W Octave FOLLOWING THREE CALLS FOR COMMENTS, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED. Mayor Watkins announced the City Council Districts item would be considered at the March 2, 2015 City Council meeting. APPROVED: Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk PASSED and APPROVED this 2°d day of March, 2015. 3(a).3 CITY OF PASCO Council Meeting of: March 2, 2015 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against the city and that we are authorized to authenticate and certify to said claim. Apt ` e Dave Za C City Manager M41Zez Rick Te tl'C$ Director We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 2 day of March, 2015 that the merchandise or services hereinafter specified have been received and are approved for payment: Claims Bank Pavroll BankGen'[ Bank Electronic Bank Combined Check Numbers 202642-202837 47756-47781 Total Check Amount $756,848.00 $29,857.80 Electronic Transfer Numbers 804247-804314 3007877230079245 804318.804324 804327-804350 804352.804367 804370304371 804373304374 804376-804534 804540-804557 Total EFT Amount $480,276.24 $568,603.96 Councilmember 120 122-124 $2,000.00 $296,696.51 SUMMARY OF CLAIMS BY FUND: GENERALFUND STREET ARTERIAL STREET STREET OVERLAY C. D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI MODAL FACILITY RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMNT LODGING LITTER CONTROL REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING ECONOMIC DEVELOPMENT STADIUMICONVENTION CENTER GENERAL CAP PROJ CONSTRUCTION WATERISEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL -OPERATING BUSINESS EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAUDENTAL INSURANCE FLEX PAYROLL CLEARING GRAND TOTAL ALL FUNDS: Total Checks $ 788,705.80 Total EFTS $ 1,347,576.71 Grand Total $ 2,136,282.51 Councilmember 312,236.78 32,659.29 0.00 0.00 4,314.46 10,453.16 591.94 1,840.67 12,543.77 1,487.08 1,710.03 E 2,136,282.51 3(b).1 AGENDA REPORT TO: City Council n , FROM: Dave Zabell, City Manager SUBJECT: Purchase of Mobile and Portable 800MHz Radios I. REFERENCE(S): 1. 800MHz Radios — Memorandum from Chief Metzger 2. 800MHz Radios — Motorola Solutions Bids 3. 800MHz Radios — Day Wireless Systems Bid February 17, 2015 Workshop Mtg.: 2/23/15 Regular Mtg.: 3/2/15 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 2/23: Discussion 3/2: MOTION: I move to authorize the City Manager to purchase mobile and portable 800MHz radios, in numbers sufficient to replace the current inventory of such equipment through the state bid for an amount of up to $379,000, utilizing the vendor's zero percent financing option. III. FISCAL IMPACT: Fund: General (2016) Amount: $353,519 IV. HISTORY AND FACTS BRIEF: A) Since 2007 the City has been working in concert with Franklin and Benton Counties and the cities of Kennewick and Richland toward the consolidation of the two Public Safety Answering Points (PSAPs), serving the these agencies and others in the Tri -Cities region. Currently, law enforcement agencies in Benton County operate on 800MHz frequency, while agencies in Franklin County operate on VHF frequencies, the result being that police officers from the two counties are unable to communicate effectively and efficiently with one another by radio. The lack of interoperability between the two radio systems is constant and during interagency incidents, represents a safety issue for the officers involved and the public. B) Consolidation of the two PSAPs into one, operating on an 800MHz platform, is a City Council goal. The consolidation process has yielded an interlocal agreement for Council consideration which will establish an organization called Multi -Agency Three Rivers Information & Communication Services or MATRICS. While the execution of the proposed agreement has yet to occur, its consideration by the legislative bodies of the five agencies is imminent. C) Early on, it was determined that MATRICS will work on an 800MHz platform for Police, which necessitates the need for Pasco to change its mobile and portable units from VHF to 800MHz. As the agencies have worked toward consolidation of emergency communication services, and in anticipation of the transition from VHF to 800MHz radios, since 2007 the City has been deferring replacement of police VHF band radios. In the interim, the inventory of mobile and portable VHF radios serving the Police Department has continued to age and deteriorate to the point that the entire inventory of mobiles and most of the portables are past end of life and need to be replaced. The cost for updating the City's VHF inventory is approximately $331,065 based on state bid prices. 3(c) V. DISCUSSION: A) Recent discussions and collaboration between Franklin County Sheriff Jim Raymond and Chief Metzger have resulted in an opportunity to partner in a temporary measure to transition to the 800MHz platform. The proposal involves the installation of a "patch" into Franklin County dispatch center that will allow agencies dispatched by Franklin County, including Pasco to move to the 800MHz platform in advance of the PSAP consolidation. While this "patch" is a short term remedy, and lacks the reliability of the ultimate one PSAP system, it will significantly enhance safety for our officers and the public over the current system. The total cost to replace the aging VHF equipment and upgrade to 800MHz equipment is on the order of $379,000. As a side note, by purchasing these radios now, will result in a savings of $41,600 as unit prices on the state bid are scheduled to increase this month. B) The advantages of moving forward with the use of the "patch" and purchase of the 800MHz mobile and portable units now offers the following benefits: i. Officer Safety: Interoperability with Benton County agencies during interagency operations will be attained. Better coverage within the City's service area, currently an estimated 30% of our city has insufficient coverage from the VHF system. Due to age and use, the reliability of the existing VHF mobile and portable units are coming into question and require replacement. ii. Cost: the unit price cost of the 800MHz radios, through the state bid, is scheduled to increase approximately $300-$400 per radio. This will increase the total cost for the proposed system upgrade by $41,600. Staff has reserved sufficient units pending Council approval. iii. Regardless of the sequence, the purchase of 800MHz mobile and portable radios have always been a necessary step for Pasco in implementing the full 911 consolidation and purchasing them now not only avoids a cost increase, it saves the cost of replacing VHF units (approximately $331,065) that are or are becoming unserviceable in the interim. C) If authorized by Council, the purchase of this equipment may require amendment to the 2015 budget depending on the option selected. The following alternatives are available to fund this purchase: i. Use of Fund Balance: while sufficient funds exist, the purchase would reduce fund balance by $353,519, thanks to $25,000 in grant funding. However, current revenue estimates show even with this expenditure our fund balance will remain above the current general fund balance $6,500,000 approved by Council in the 2015 budget. ii. Low interest loan from the LOCAL program: the LOCAL program is administered by the State of Washington and allows the local governments to stretch the payments over a period of time at low interest rates. For instance, a loan term of three to five years would have an estimated interest rate of 1% to 2% annually. iii. Vendor Financing: Motorola, the state bid supplier, has a zero (0) percent program for one year. This would allow the City to take delivery of the equipment with little or no capital outlay and pay the balance off in the next fiscal year. D) Staff recommends that Council authorize purchase of the 800MHz equipment and implement the transition to 800MHz for law enforcement communications utilizing the 0% financing available from the vendor. Staff would then prepare the 2016 budget anticipating payoff of the interest free loan in early 2016. MEMORANDUM TO: Dave Zabell, City Manager FROM: Bob Metzger, Police Chifo RE: 800MHz Radios DATE: February 18, 2015 Since 2007, the police department has been working on mobile radio and dispatch issues. Officers in Benton County are on an 800MHz frequency, while officers in Franklin County are on the VHF frequency. This meant that officers could not communicate with each other. In times of interagency incidents such as the ones that we had in Pasco this past year, that created some big issues for officer and citizen safety. Several studies have been conducted and all of them have shown that a combined radio system with all police agencies on one frequency would be a benefit to both counties. City Council also made this one of their council goals several years ago. With the recent election of Jim Raymond to Franklin County Sheriff, I have been able to discuss this issue with him at length. We both agree that moving police agencies to one frequency in both counties is a good idea and is giving his full support to this. Unfortunately the interlocal agreement and many other issues that have been held up for years are still not finalized, but our need for a better radio system has only gotten more critical. As a temporary measure, and as a way to get us on the 800 platform, Sheriff Raymond and I have agreed to place a "patch" into Franklin County dispatch that will allow us to move over to the 800 system, using Franklin County as our dispatch service provider. This is a short term remedy, or band aid, that will allow time for the intricacies of the full combined dispatch to take place. This will solve our immediate needs and will allow the second part of this, the combined PSAP, to progress at whatever pace is required. I am making this recommendation now for the following reasons: 1. Officer Safety — our current system continues to degrade and we have about 30% of our city with insufficient coverage over the current VHF system. 2. Cost — on February 16, 2015 the cost of 800MHz radios through the state of Washington Bid will go up approximately $300 - $400 per radio. This will increase our total cost for this upgrade by $41,600. Memorandum February 18, 2015 TO: Dave Zabell FROM: Chief Metzger Page 2 3. This is a necessary first step for Pasco in implementing the full 911 consolidation. 4. We have obtained $30,000 from Homeland Security funding to obtain 800MHz radios. $5,000 of this will be used for the "patch' and the rest, $25,000, can be used to fund the additional 800MHz radios that we need. In March, 2012 we were able to obtain free of charge from Richland through SECOMM, 11 mobiles and 16 portables for a cost savings of $88,768. This was done in anticipation of us going to the fully consolidated MATRICS system. By purchasing these radios now we will save the $41,600 plus the $88,768 that we obtained free of charge, plus the $25,000 from Homeland Security, for a total savings of $155,368. This represents a total savings of 31% of a total budget if we had to purchase all new radios and if we did this after February 16. Attached is the total cost to complete our fleet of vehicles to the 800MHz system. This total cost of $377,742, plus approximately $1,258 for the 800 patch in Franklin County dispatch for a total of approximately $379,000, will be reduced by $25,000 for a total city cost of approximately $354,000, which would be the request being made now. Additionally we have not been replacing our VHF equipment as needed over the past seven years in anticipation of moving to the 800 platform. As such our entire fleet of mobiles and most of our portables are past end of life and will need to be replaced. If we decided to replace the VHF radios we could not use the Homeland Security money for this and the free radios that we received from SECOMM would be of no benefit to us. The cost for updating our VHF system would be $331,065. This represents a difference of $21,677. In summary, to upgrade our radios to the 800 platform as we have been planning to do would only cost an additional $21,677 if we do this now. It is my recommendation that we proceed with the 800 drop into Franklin County and purchase the 800MHz radios at the reduced cost. Please review this information and if you have any questions or need further information please let me know. ©Motorola Solutions, Inc. Date: Feauny 18,2016 Financing proposal for: City of Pasco, WA Communications System Financing Proposal Motorola Solutions Credit Company LLC is pleased to submit the following proposal for the financing of yo Motorola Communications APX equipment in accordance with the terms and conditions outlined below: Transaction Type: Municipal Lease -Purchase Agreement Lessor. Motorola Solutions, Inc. (or its Assignee) Lessee: City of Pasco, WA Amount: $370,202.20 Down Payment: $0.00 Balance to Finance: $370,202.20 Equipment: As per the Motorola equipment proposal. Title: Title to the equipment will vest with the Lessee. Insurance: Lessee will be responsible to Insure the equipment as outlined in the leas contract. Taxes: Personal property, sales, leasing, use, stamp, or other taxes are forthe account of the Lessee. First year interest free Option One Option Two Lease Term: Three Years Five Years Payment Frequency: Annual Annual Payment Structure: Arrears Arrears Lease Rate First year: 0% 0% Lease Rate remaining term: 3.29% 3.33% Lease Factor: 0.344180 0.213313 Lease Payment: $127,416.11 $78,968.87 Payment Commencement: First payment due one year from contract execution. Expiration: This interest rale is valid for all leases commenced by 2/28/2015 Qualifications: Receipt of a property executed documentation package. Lessee qualifies as a political subdivision or agency of the State as defined In the Internal Revenue Cade of 1986. The interest portion of the Lease Payments shall be excludable from the Lassoes gross Income pursuant to Section 103 of the Internal Revenue Code. Receipt of a copy of the last years audited financial statements and current yeaes budget from the Lessee. This proposal should not be construed as a commitment to finance. It is subject to final Motorola credit committee approval. This quote Is based on the general level of Interest rates, primarily U.S. Treasury Bills of like term maturity. Any movement in those rates in excess of 10 basis points will result In the revision of this quote. Documentation: Municipal Equipment Lease Purchase Agreement Opinion of Counsel Schedule A / Equipment List Schedule B / Amortlydtlon Schedule 803BG UCC -1 Certificate of Incumbency Statement of Essential Use/Source of Funds Evidence of Insurance or Statement of Self Insurance Resolution from governing body authorizing the execution of the Lease Please feel free to contact me 0 them are any questions or if an alternate structuring is required. Regards, Bill Stancik Motorola Customer Financing 847-5384531 Quote Number: QU0000307897 MOrONOLA SOLUTIONS Effective: 02 FEB 2015 Effective To: 23 FEB 2015 Bill -To: Ultimate Destination: PASCO POLICE DEPT PASCO POLICE DEPT P 0 BOX 293 525 N 3RD AVE PASCO, WA 99301 PASCO, WA 99301 United States United States Attention: Name: Captain Jeff Hatpster Email: harpsterj@pasco-wa.gov Phone: 545-2483 Contract Number: WSCA STANDARD Freight terms: FOB Destination Payment terms: Net 30 Due Sales Contact: Name: Marlon Johnson Email: mjohnson@daywireless.com Phone: 5095478502 Item Quantity Nomenclature Description List price Your price Extended Price l 27 M25URS9PWIAN APX65007/800 MHZ MID POWER $1,899.00 $1,424.25 $38,454.75 MOBILE la 27 G442AJ ADD: 05 CONTROL HEAD $432.00 $324.00 $8,748.00 Ib 27 067BC ADD: REMOTE MOUNT MID POWER $297.00 $222.75 $6,014.25 Ic 27 W22BA ADD: PALM MICROPHONE $72.00 $54.00 $1,458.00 ld 27 G24AX END: 2 YEAR REPAIR SERVICE $121.00 $121.00 $3,267.00 ADVANTAGE le 27 G444AR ADD: APX CONTROL HEAD - - - SOFTWARE If 27 G174AD ADD: ANT 3DB LOW -PROFILE 762-870 $43.00 $32.25 $870.75 1 27 B18CR ADD: AUXLIRY SPKR 7.5 WATT $60.00 $45.00 $1,215.00 1 27 QA01749AB SW KEY SUPPLEMENTAL DATA - - - I 27 QA02756AC ENH: 9600 OR 3600 SINGLE SYSTEM $1,570.00 $1,177.50 $31,792.50 DIG 2 75 H98UCF9PW6AN APX6000700/800 MODEL 2.5 $2,200.00 $1,650.00 $123,750.00 PORTABLE 2a 75 QA01749AB SW KEY SUPPLEMENTAL DATA - - - 2b 75 QA02818AA ALT:LBON IMPRES FM/CSA 2300M $50.00 $37.50 $2,812.50 (NNTN8092) 2c 75 QA01222AB ADD: BELT CLIP 3.0" (HLN6875) $12.00 $9.00 $675.00 2d 75 H895BK ENH: 2 YR S1S LITE $84.00 $84.00 $6,300.00 2e 75 QA02756AA ADD: 9600 TRUNKING OR 3600 $1,570.00 $1,177.50 $88,312.50 DIGITAL TRUNKING 2f 75 HI22BR ALT: 1/4 WAVE 7/800 GPS STUBBY $24.00 $18.00 $1,350.00 (NAR6595A 3 75 WPLN7080A CHR IMP SUC EXT USNA/CA/LA $125.00 $93.75 $7,031.25 4 2 M25URS9PWIAN APX65007/800 MHZ MID POWER $2,194.00 $1,645.50 $3,291.00 MOBILE 4a 2 0442AJ ADD: 05 CONTROL HEAD $432.00 $324.00 $648.00 4b 2 067BC ADD: REMOTE MOUNT MID POWER $297.00 $222.75 $445.50 4c 4 W22BA ADD: PALM MICROPHONE $72.00 $54.00 $216.00 4d 2 G24AX END: 2 YEAR REPAIR SERVICE $121.00 $121.00 $242.00 ADVANTAGE 4c 2 G610AC ADD: REMOTE MOUNT CBL 30 FEET $25.00 $18.75 $37.50 4f 2 G444AE ADD: APX CONTROL HEAD - - - SOFTWARE 4g 2 Gl74AD ADD: ANT 3DB LOW -PROFILE 762-870 543.00 $32.25 $64.50 4h 4 B18CR ADD: AU)ILARY SPKR 7.5 WATT $60.00 545.00 $180.00 4i 2 QA01749AB SW KEY SUPPLEMENTAL DATA - - - Item Quantity Nomenclature Description List price Your price Extended Price 4j 2 QA02756AC ENH: 9600 OR 3600 SINGLE SYSTEM $1,570.00 $1,177.50 $2,355.00 DIG 4k 2 GA00092AC ADD: DUAL-CONTRL HD HARDWARE $570.00 5427.50 $855.00 5 75 PMLN5657B CARRY ACCESSORY-CASE,APX6000 $65.00 $52.00 $3,900.00 CC 2.75 SWLEL 2900&2150MAH 6 75 PMMN4069A IMPRES RSM, 3.5MM JACK, IP55 $110.00 $88.00 $6,600.00 Estimated Tax Amount Total Quote in USD Totals do not include programming or installation costs... $29,316.20 $370,202.20 PO Issued to Motorola Solutions Inc. must: >Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number & Date >Identify "Motorola Solutions Inc." as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill -To Address with a Contact Name and Phone Number >Include a Ship -To Address with a Contact Name and Phone Number >Include an Ultimate Address (only if different than the Ship -To) >Be Greater than or Equal to the Value of the Order >Be in a Non -Editable Format >Identify Tax Exemption Status (where applicable) >Include a Signature (as Required) Quote Number: QU0000309645 M0700MOLA SOLUTIONS Effective: 12 FEB 2015 Effective To: 13 APR 2015 Bill -To; Ultimate Destination: PASCO POLICE DEPT PASCO POLICE DEPT P O BOX 293 525 N 3RD AVE PASCO, WA 99301 PASCO, WA 99301 United States United States Attention: Sales Contact: Name: Captain Ken Roske Name: Marlon Johnson Phone: 509 Email: mjohnson@daywireless.com Phone: 5095478502 Contract Number: WSCA STANDARD Freight terms: FOB Destination Payment terms: Net 30 Due Item Quantity Nomenclature Description List price Your price Extended Price 1 1 PLN1687D XTL CONSOLETE TONE REMOTE $660.00 $525.00 $528.00 BOARD Estimated Tax Amount Total Quote in USD Totals do not include configuration or installation costs... PO Issued to Motorola Solutions Inc. must: >Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. >Have a PO Number/Contract Number & Date >Identify "Motorola Solutions Inc." as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill -To Address with a Contact Name and Phone Number >Include a Ship -To Address with a Contact Name and Phone Number >Include an Ultimate Address (only if different than the Ship -To) >Be Greater than or Equal to the Value of the Order >Be in a Non -Editable Format >Identify Tax Exemption Status (where applicable) >Include a Signature (as Required) $45.41 $573.41 Note: Purchase Requisitions cannot be accepted Day Wireioss Systems 2608 W. Sylvester Pasco, WA 99301 Proposal Prepared For. Pasco Police Department Contact: Captain Jeff Harpster Address; 525 N. 3rd Ave. City/State/Zip: Pasco I WAI 99301 Phone: 545-2483 DAYS WIRELESS SYSTEMS Date: 211312015 Acct # PO# llamaQtv D:scrllion UnitCS-st Total' 1 16 Install and Program New Motorola APX6500 Mobile Into existing Pasty PD Fleet Vehicle $325.00 $5,200.00 2 16 Faceplate for APX6500 Control Head (Will need to verify existing console for proper fit) $25.00 $400.00 3 1 Program 75 New Motorola APX6000 Portable & 13 Motorola APX6500 Mobile Radio Units $1,520.00 $1,520.00 Not Included in the above Pricing is to update or modify the current 800mhz PPD Template... Equipment l Labor Note: The proposed labor rate is based on work performed during regular business Shipping hours: Monday- Friday &00 AM to 5:OOPM Overtime labor rates are higher Subtotal This document, details, and pricing offered herein are confidential and % Sales Tax proprietary to Day Wireless Systems. Use or dissemination of the details of Total Chic dnrumpntinrludino itc ucp in the dpvpinnmpnt of anv RFP nr solicitation $7,120.00 $ 10.00 $ 7,130.00 $ 613.18 $ 7,743.18 for service, are strictly prohibited without the express written approval of Day Wireless Systems. Scope of Work: Installation of new Motorola APX6500 800mhz Radios at Day Wireless Systems (DWS) and Program new Motorola APX6500/APX6000 units with existing Pasco PD / BCES Template (does not include any updatesimodifications)... > Proposal Valid for 60 Days < Account.Manaoer: Marlon Johnson office:. Day Wireless Systems Address[ 2608 W. Sylvester -- Pasco, WA 99301 Email:. miohnson@daywireless.com Day Wireless will not be responsfbte for the following: 1. The cost of diagnosing or eliminating any type of interference caused by, or received by, customer equipment. 2. Delays and or extra costs incurred because of snow or other inclimate unexpected weather conditions. 3. Any unforeseen delays or extra costs brought on by the FCC licensing process or its frequency coordinating agencies. 4. (Force Majeure) Non- performance or delayed performance caused by a third party such as an act of God, labor disturbance, government entity, wind, lightning, or any other similar cause. 5. Extra labor time and or trips caused by our customer or any other customer sponsored contractor or utility (phone/fiber etc) personnel not being prepared, late to job, or performing their job poorly. 6. Any unexpected or unforeseen customer equipment problems or issues, not included in the Scope of Work, that may potentially need repairs, maintenance, or programming. 7. Day Wireless Systems will not be responsible for any poor performance issues that arise from non DWS Engineered Systems that have been pre planned and requested to be installed by our clients. 8. Electrical AC power availability at all installation sites. 9. Prevailing wages 10. Permits 11. Fees 12. Inspections 13. R56 upgrades 14. Tower upgrades 15. Structural upgrades 16. General finish repairs 17. Any electrical work 18. Documentation 19. Training 20. Anything not listed in above descriptions. Notes: This proposal is based on the performance of labor during regular business hours of 8:00 am through 5:00 pm Monday through Friday. Customer requests for work to be performed outside of these parameters may be accommodated but will be billed at the current over time shop rales unless otherwise noted in this or other valid quotation and or statement of work. All prices quoted herein are firm for 60 da vs and are based on customer needs and information supplied as of proposal date. If customers specifications or other circumstances change, please contact us for a revised quotation. This quotation supersedes all previous quotations for the same scope of work. In order for a customer to be billed on their own personal or business account after completion of work, customers must have a prearanged and established line of credit approved with Day Wireless Systems, Inc. If a customer does not have such a line of credit, a down payment of the full quoted price may be required prior to ordering product or performing any work or services. Taxes: All pricing herein Is exclusive of Washington State Sales Tax. Any tax or other governmental charges now, or hereafter levied upon, or measured by the transaction between Day Wireless Systems Inc., and the agency accepting this quotation shall be paid by such person, corporation, or agency accepting this quotation, In addition to any prices quoted or Invoiced by Day Wireless Systems, Inc. Pavmern Terms: Net 10 days from the date Day Wireless Systems receives and invoices equipment. Customers are welcome to inspect equipment to ensure Day Wireless Systems has received equipment and it is in good working condition. All labor charges are net 10 days after completion of specified work. There will be a 20% restocking charge on all returned or canceled orders. Confidential And P modetaw This document, details, and pricing offered herein are confidential and proprietary to Day Wireless Systems. Use or dissemination of the details of this document, Including its use in the development of any RFP or solicitation for service, are strictly prohibited without the express written approval of Day Wireless Systems. Accepted 8v: Thank you for the opportunity to propose quality leading edge products from Day Wireless Systems AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager FROM: Stan Strebel, Deputy City Manager SUBJECT: City Council Districts I. REFERENCE(S): 1. City Council Districts — Map of Current Council Districts 2. City Council Districts —Option No. 3a 5. City Council Districts — Proposed Ordinance February 25, 2015 Regular Mtg.: 3/2/15 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 3/2: MOTION: I move to adopt Ordinance No. , revising City Council district boundaries to comply with population limitations and, further, to authorize publication by summary only. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) PMC Chapter 1.10 currently provides that five of the seven City Council positions be elected from candidates residing in the respective district with the other two positions elected "at large" (without regard to residence). Districts are formed based on population and pursuant to requirements of the PMC, must not be greater or smaller than any other district by more than 10%; and pursuant to the requirements of the RCW, must be compact, contiguous; and to the extent possible, coincide with recognized natural boundaries and preserve existing communities of related and mutual interest. B) Current districts do not meet the 10% requirement. On previous occasions, Council discussed different alternatives for revising district numbers and at -large members. Council and staff have also reviewed the challenges of maintaining flexibility for drawing district boundaries while constrained by the use of County precincts which reflect registered voters, as opposed to population. C) Council district revisions have been approached with the goal of providing for equal voting opportunity for all citizens, including the City's sizeable Latino population. Both options proposed result in two of five districts having a Citizen Voting Age Population (CVAP) which is majority Hispanic. D) Council conducted public hearings on January 26 and February 23; with public comment addressed by staff or reflected, to the extent possible, in the recommended plan. The Franklin County Auditor requires notice of any change by early April to allow preparation for the 2015 election cycle. E) As noted in the previous agenda report, the Federal Court rendered its decision on February 17 determining Yakima's voting districts. Review of that decision supported the proposals submitted for Council's consideration at the 2/23 meeting. Creation of two Hispanic majority districts, avoids a "packing" problem the Court found to be present in the rejected City of Yakima proposed plan, and provides the opportunity for representation "roughly proportionate" to the population. The Court also gave some direction regarding the legal issue of district rather than city-wide voting in the general election which we are looking at to assist in a later decision to be made by the Council. It is important to remember that this case is still subject to appeal. F) Following the hearing on February 23, Council identified its preferred alternative is Option No. 3a. 8(a) V. DISCUSSION: A) The proposed ordinance reflects the necessary framework for Option No. 3a. It should be noted that Franklin County Auditor advises that while the County is in agreement with the City's labeling of precincts, the County Commission has not formally acted on final precinct maps yet. For that reason, the City's ordinance refers to precinct numbers as they currently exist. While the County may revise precincts in subsequent action, the intent of the City's district boundaries will be maintained. B) Staff recommends adoption of the ordinance. 'i ■ .jam. le,�`1��' _ H- Not � Cill�Iii 1iepi - IY■li� _m a _ �4� Al l p ` its, M 4c 'i ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington amending Chapter 1.10 of the Pasco Municipal Code regarding Voting Districts. WHEREAS, state law requires that each voting district shall be as nearly equal in population as possible to each and every other voting district within the City; and further by Ordinance, the City Council is required to re-establish district boundaries whenever the population of any district exceeds by ten percent or more the population of any other district; provided that no change to the boundaries of any district shall be made within ninety days prior to the date of a general municipal election, nor within twelve months after the districts have been established or altered; and WHEREAS, the City has experienced an increase in and redistribution of population since the voting districts were last established, having occurred more than twelve months prior; and WHEREAS, the City Council, over the course of multiple public workshop meetings, has considered the demographic makeup of the community with the goal of providing for equal voting opportunity for all citizens, including the City's sizeable Latino population; and, WHEREAS, two public hearings, after due notice, were held by the City Council on January 26 and February 23, 2015 to receive and consider public comment on the alternative district plans; and WHEREAS, the City Council, after due and deliberate consideration, has determined the preferred plan, pursuant to RCW 29.70.100, for amending said voting districts, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. That Section 1.10.030 entitled "District Two" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.030 DISTRICT TWO. Voting district two shall encompass the area within the City of Pasco comprised of precinct numbers five, six, seven, nine, ten, eleven, twelve, r;, fifteen, sixteen*, less that nortion which is located north of Court Street and west of 24`h Avenue, seventeen, and eighteen, , and thiFtyene-(5, 6, 7, 9, 10, 4 12, 14, 15, 16* 17 and; 18, 20 21, 27, 29 29 '^ nd 3) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 2. That Section 1.10.040 entitled "District Three" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.040 DISTRICT THREE. Voting district three shall encompass the area within the City of Pasco comprised of precinct numbers, `��,r.e, six, seveii,eight, nine eleven fourteen. twenty-two, twenty-three, twenty-four, tweftt thirty-two, thirty-three, thirty -fes our, thirty- five and -thirty-eight, forty-two and forty-four (5�7-,8, 9;11,14, 15, 16*, 22, 23, 24, 25,-32, 33, 3335, and -38, 42 and 44) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 3. That Section 1. 10.050 entitled "District Four" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.050 DISTRICT FOUR. Voting district four shall encompass the area within the City of Pasco comprised of precinct numbers ''mew-, thirty-seven, thirty-nine, forty, €eery -twee, forty-three, foky-fari-,fortyforty-five, forty-six, forty-seven, fifty, fifty-one and -fifty-five, and that portion of sixty-four* which is located within the City (north of Argent Road), (34-37, 39, 40, 42, 43, 44, 45, 46, 450, 51, and -55 and 64* as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 4. That Section 1.10.060 entitled "District Five" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.060 DISTRICT FIVE. Voting district five shall encompass the area within the City of Pasco comprised of precinct numbers nineteen, twenty, twenty-one, twenty-five twenty-six, twenty-seven, twenty-eight, twenty-nine, thirty, thirty-one thirty-six, fe4y, forty-one, fefEy- seven forty-eight, forty-nine, fifty-two, fifty-three, fifty-four, fifty-six, fifty-seven, fifty-eight, fifty-nine, sixty, sixty-two and sixty-three (19, 20, 21, 25, 26, 27, 28, 29, 30, 31, 36, 4A, 41, 4-7-, 48, 49, 52, 53, 54, 56, 57, 58, 59, 60, 62 and 63) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 5. This Ordinance shall take full force and effect five days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this 2nd day of March, 2015. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney Pasco City Council Districts - Page 2 AGENDA REPORT FOR: City Council February 20, 2015 6 TO: Dave Zabell, City Manager Regular Mtg.: 3/2/15 Rick White, /1 Community & Economic Development Director �liV FROM: Shane O'Neill, Planner I �o SUBJECT: REZONE: Sandifer Parkway, 9500 Block from C-1 to CR (MF# Z2014-010) I. REFERENCE(S): 1. Rezone, Sandifur Parkway - Vicinity Map 2. Rezone, Sandifur Parkway - Proposed Ordinance 3. Rezone, Sandifur Parkway - Report to the Planning Commission 4. Rezone, Sandifur Parkway -Planning Commission Minutes: Dated 1/15/2015 & 2/19/2015 H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 3/2: MOTION: I move to adopt Ordinance No. , rezoning property located in the 9500 Block of Sandifer Parkway from C-1 to CR, and fiuther, authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On January 15, 2015 the Planning Commission conducted a public hearing to determine whether or not to recommend rezoning 14 acres in the 9500 block of Sandifur Parkway from C-1 (Retail Business) to CR (Regional Commercial). B. Following the conduct of a public hearing, the Planning Commission reasoned it would be appropriate to recommend a change in zoning for the property in question. C. No written appeal of the Planning Commission's recommendation has been received. ORDINANCE NO. AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, AMENDING THE ZONING CLASSIFICATION OF PROPERTY LOCATED IN THE 9500 BLOCK OF SANDIFUR PARKWAY FROM C-1 (RETAIL BUSINESS) TO CR (REGIONAL COMMERCIAL). WHEREAS, a complete and adequate petition for change of zoning classification has been received and an open record hearing having been conducted by the Pasco Planning Commission upon such petition; and, WHEREAS, that the effect of the requested change in zoning classification shall not be materially detrimental to the immediate vicinity; and, WHEREAS, based upon substantial evidence and demonstration of the Petitioner, that: (A) the requested change for the zoning classification is consistent with the adopted Comprehensive Plan; (B) the requested change in zoning classification is consistent with or promotes the goals and objectives of the Comprehensive Plan serving the general public interest in the community; and (C) there has been a change in the neighborhood or community needs or circumstances warranting the requested change of the zoning classification; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the Zoning Ordinance for the City of Pasco, Washington, and the Zoning Map, accompanying and being part of said Ordinance shall be and hereby is changed from C-1 (Retail Business) to C R (Regional Commercial) for the real property as shown in the Exhibit "i" attached hereto and described as follows: Lot 9 and a portion of Lot 8 of Binding Site Plan 96-3 recorded under Volume 1 of Surveys, Pages 10-13 records of Franklin County, Washington, located in a portion of the West Half of Section 8, Township 9 North, Range 29, all contained in Parcel # 115450045; Section 2. This ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. Passed by the City Council of the City of Pasco this To day of March, 2015. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney Z z avou ® c ONO N url axvzaiw W REPORT TO PLANNING COMMISSION MASTER FILE NO: Z 2014-010 APPLICANT: West Pasco LLC HEARING DATE: 1/15/2015 4615 Hilltop Drive ACTION DATE: 2/19/2015 Pasco WA 99301 BACKGROUND REQUEST: REZONE: Rezone from C-1 (Retail Business) to CR (Regional Commercial) Legal: Lot 9 and a portion of Lot 8 of Binding Site Plan 96-3 recorded under Volume 1 of Surveys, Pages 10-13 records of Franklin County, Washington, located in a portion of the West Half of Section 8, Township 9 North, Range 29 all contained in Parcel # 115450045. General Location: 9500 Block of Sandifur Parkway. Property Size: Approximately 13.8 acres. 2. ACCESS: The site is accessible from Sandifur Parkway. 3. UTILITIES: All municipal utilities are currently available to the site. East. Water lines are located in surrounding streets and a sewer line runs along the western and southern boundary of the site. 4. LAND USE AND ZONING: The parcel is currently zoned C-1 (Retail Business) and is vacant. Surrounding properties are zoned and developed as follows: NORTH: C-1 - Offices/Vacant SOUTH: CR - Vacant/ Motor Cycle Sales EAST: C-1 - Vacant/ Outlet Mall WEST: C-1 - Vacant 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for commercial development. Areas designated for commercial development by the Comprehensive Plan can be zoned "O", C-1, C-2, C-3 CR and BP. Land Use Goal ED -2 encourages the appropriate location and design of commercial facilities within the City. ED -2-B encourages the development of a wide range of commercial uses strategically located to support local and regional needs. LU -4-A suggests commercial facilities should be located near major street intersection to leverage the use of major infrastructure and to reduce commercial sprawl. 1 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non -Significance (DNS) has been issued for this project under WAC 197- 11-158. ANALYSIS Leonard Dietrich (West Pasco LLC) has applied to change the zoning classification of approximately 14 acres of land lying between Sandifur Parkway and Highway I-182 east of Road 100, from C-1 (Retail Business) to CR (Regional Commercial). The property is located in the geographic center of the Tri -Cities and assigning the Regional Commercial zone will assist marketing efforts by allowing additional regionally oriented uses currently not permitted in the C-1 zone. The subject site is in a high -visibility location bordering the west property line of the Broadmoor Outlet Mall;. bordering Sandifur Parkway for over 600 feet and highway I-182 right-of-way for about 800 feet. This land can be considered prime commercial property. The site is entirely vacant; containing only natural desert sagebrush steppe. Road frontage improvements including curb, gutter, sidewalk and landscaping were previously installed with the construction of Sandifur Parkway. Over the years other properties in the vicinity of the Road 100/I-182 interchange have transitioned to CR zoning. Broadmoor RV, Tacoma Screw, KOA Campground and most recently Thunder Alley motorcycle dealership have all located on CR zoned parcels in the vicinity. Because of its location the vicinity has begun to transition to CR zoning to accommodate businesses serving the broader southeastern Washington sub -region. In January of 2014 the City purchased 14 acres of land adjacent to the west property line of the subject site and identically rezoned the land to CR. During a code amendment process in 2013 regarding special permits for vehicle sales in the C-1 zone, the Planning Commission generally concurred that the Road 100 Interchange area is a valuable location for regional land uses permitted in the CR Zoning District. The current Comprehensive Plan commercial land use designation allows the property to be zoned for "O", C-1, C-2, C-3, CR, and BP zoning (C-2 zoning is only for the Central Business District). The specific zoning designation for the site is to be determined through the hearing process taking into consideration the site location, general purposes of each zoning district, street network and 2 surrounding uses. The foregoing considerations should be factored into the rezone review criteria required by PMC 25.88.030. The site was contained within the "Northwest Annexation Area" that was annexed to the City in 1982 prior to the construction of the I-182 freeway. Upon annexation the property was C-1-1) Designated Shopping Center. At the time the C -1-D was considered as a regional commercial district and property at both Road 100 and Road 68 was assigned C -1-D. In 1999 the C -1-D zoning district was changed to the CR District and most of the C -1-D areas were rezoned to C-1. The purpose of the CR District is to provide for commercial and service uses that serve the needs of people living in the entire region. The district is intended to be located near major highway interchanges. In this case the property in question is located adjacent to the east half of the I-182/Road 100 interchange. In 2009 the Road 100 interchange was modified to increase its carrying capacity thereby allow a greater volume of traffic to enter and exit the freeway. The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria are listed below as follows: 1. The date the existing zone became effective: The current zoning classification was established in 1999 when the zoning regulations were updated as mandated by the Growth Management Act. 2. The changed conditions, which are alleged to warrant other or additional zoning: The site was originally zoned C -1-D when it was annexed in 1982. The site retained the C -1-D designation until 1999 when the C -1-D district was changed to the CR District. However, the CR designation for the site was not retained and the property became zoned C-1. In the late 1990's Road 100 was extended north from the freeway and Sander Parkway was constructed connecting Road 100 to Road 68. Water and sewer utilities were also installed around the site in the late 1990's. The Road 100 Interchange was enlarged in 2009 to increase its carrying capacity. Despite the recent construction of approximately 9,500 new dwelling units in the City, little commercial development has occurred around the Road 100 Interchange. Within the last year or two the Broadmoor RV sales facility has expanded twice and the Thunder Alley motorcycle facility has been permitted. These two facilities are located on St. Thomas Drive south of the proposed rezone site and are zoned CR. K 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: Rezoning the property will support past public and private efforts and expenditures to posture the property for commercial development. By expanding opportunities for commercial development the city will be expanding employment opportunities and the tax base thereby advancing the general welfare of the community. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: The Comprehensive Plan designates the site for commercial development. Policies (ED -2-B) of the plan encourage the development of a wide range of commercial uses strategically located within the community to support local and regional needs. Development of a regional type of commercial facility on the site may have a positive impact on surround properties in that it may be a catalyst for commercial development on adjacent properties. 5. The effect on the property owner or owners if the request is not granted: Without the rezone site development may be hindered. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is vacant and has been since it was annexed to the City in 1982 farmed. 2. The site contains 13.8 acres. 3. The site is currently zoned C-1 (Retail Business) and has been since 1999. 4. The site was zoned C -1-D in 1982. 5. The site has remained vacant for 32 years. 6. The Comprehensive Plan designates the site for commercial development. 11 7. The commercial designation within the Comprehensive Plan could permit the following types of commercial zoning: "O", C-1, C-3, CR and BP (C-2 is limited to the Central Business District). 8. The rezone request is for CR (Regional Commercial) zoning. 9. Road 100 is located in the geographic center of the Tri -Cities region. 10. The site is in a regional location adjacent to the east half of the I- 182/Road 100 Interchange. 11. In 2009 the I-182/Road 100 Interchange was enlarge to increase the carrying capacity of the interchange. 12. All municipal utilities were made available to the site in the late 1990's. 13. Properties along St Thomas Drive south of the freeway are zoned CR. 14. Recent permit and construction activity for commercial business in the Road 100 Interchange area has only occurred on CR property along St. Thomas Drive. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: 1. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the Comprehensive Plan Land Use Map and several Plan policies and goals related to commercial development. Land Use Goal ED -2 encourages the appropriate location and design of commercial facilities within the City. ED -2-B encourages the development of a wide range of commercial uses strategically located to support local and regional needs. LU -4 -A suggests commercial facilities should be located near major street intersection to leverage the use of major infrastructure and to reduce commercial sprawl. 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. All properties surrounding the site are zoned for commercial development (C-1). Development of the site facilitated by a rezone to CR may be beneficial to surrounding properties in that increase traffic and activity on the proposed site may encourage commercial development of surrounding properties. 3. There is merit and value in the proposal for the community as a whole. There is merit in developing vacant parcels within the City in accordance with the goals and policies contained in the Comprehensive Plan. The proposed zoning is 5 consistent with the Plan's Land Use Map. Encouraging the development of more commercial facilities in the Road 100 area has merit as a whole for the increase in employment opportunities it creates and increase in the tax base without a corresponding increased need for public services as is the case with residential development. 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. Safeguards are already built into development and CR zoning regulations. 5. A Concomitant Agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. A concomitant agreement is not needed. RECOMMENDATION MOTION: I move to adopt findings of fact and conclusions therefrom as contained in the February 19, 2015 staff report. MOTION: I move based on the findings of fact and conclusions as adopted the Planning Commission recommend the City Council approve the rezone of the Dietrich (West Pasco LLC) property in the 9500 Block of Sandifur Parkway from C-1 to CR. no x p � • x 'Al fl. C)", 'Al Tom u- A 4J O t/1 O O a Lk', m 4J 0 0 bA Planning Commission Minutes January 15, 2015 B. Rezone Rezone from C-1 (Retail Business) to CR (Regional Commercial) (West Pasco LLC) (MF# Z 2014-010) Chairman Cruz read the master file number and asked for comments from staff. Shane O Neill, Planner I, explained the applicant was requesting a rezone from C-1 (Retail Business) to CR (Regional Commercial). The site is adjacent to Sandifur Parkway and I-182 and contains approximately 14 acres. The Comprehensive Plan designates the site for commercial development which permits the site to be considered for several commercial zoning districts, including the CR Zone. Rezoning the property to Regional Commercial will assist marketing efforts by allowing additional regionally oriented uses currently not permitted in the C-1 Zone. Over the years on the south side of I- 182 there has been development of Broadmoor RV, Tacoma Screw, KOA Campground and most recently, Thunder Alley Motorcycle Dealership, made possible by the CR Zoning District. In 2013, this site was considered during a code amendment process by the Planning Commission, to be a valuable location for regional land uses. Chairman Cruz asked for an example of what would be permitted in the CR (Regional Commercial) Zone that would not be permitted in the C-1 (Retail Business) Zone. Mr. O Neill answered that the primary difference between the two is that CR Zones allow for automobile related, such as, RV sales and service and automobile sales and service. Andrew Thome, 5308 Westminister Lane, asked what the traffic impact on Sandifur Parkway would be for this rezone or if it has been considered. Rick White, Community & Economic Development Director, answered that a study has not been done on this particular rezone. The City conducts traffic studies in conjunction with the Growth Management Act. The consultant that is hired looks at all of the land uses in the City and uses the Comprehensive Plan and zoning districts for trip generation rates. The C-1 Zone has the same trip generation count as a CR Zone in terms of traffic generation. It has not been analyzed for this particular application, however, it has been done already in relation to the entire community. Chairman Cruz added that the Planning Commission may look into traffic more if a special permit is required for special circumstances but is otherwise not considered to be any different. With no further comments the public hearing closed. Commissioner Kempf moved, seconded by Commissioner Bachart, to close the hearing on the proposed rezone and initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the February 19, 2015 meeting. The motion passed unanimously. PLANNING COMMISSION MINUTES 2/19/2015 B. Rezone Rezone from C-1 (Retail Business) to CR (Regional Commercial) (West Pasco LLQ (MF# Z 2014-010) Chairman Cruz read the master file number and asked for comments from staff. Shane O Neill, Planner I, discussed the rezone application from C-1 (Retail Business) to CR (Regional Commercial). He stated that there is no concomitant agreement proposed and that there were no changes since the previous meeting. Commissioner Khan moved, seconded by Commissioner Greenaway, to adopt the findings of fact and conclusions therefrom as contained in the February 19, 2015 staff report. The motion passed unanimously. Commissioner Khan moved, seconded by Commissioner Greenaway, based on the findings of fact and conclusions as adopted, the Planning Commission recommend the City Council approve the rezone of the Dietrich (West Pasco LLC) property in the 9500 block of Sandifur Parkway from C-1 to CR. The motion passed unanimously. AGENDA REPORT FOR: City Council February 23, 2015 TO: Dave Zabell, City Manager041 Regular Mtg.: 3/2/15 Rick White, Community & Economic Development Director FROM: Dave McDonald, City Planner-_. _ . SUBJECT: REZONE: Sandifur Parkway C-1 to R-1 Big Creek Land Company (MF# Z2014-011) I. REFERENCE(S): 1. Rezone, Sandifur Parkway- Overview Map 2. Rezone, Sandifur Parkway- Vicinity Map 3. Rezone, Sandifur Parkway- Proposed Ordinance 4. Rezone, Sandifur Parkway- Report to the Planning Commission 5. Rezone, Sandifur Parkway- Planning Commission Minutes: Dated 1/15/15 & 2/19/15 H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 3/2: MOTION: I move to adopt Ordinance No. , rezoning property located in the 8800 and 8900 Block of Sandifur Parkway from C-1 to R-1, and further, authorize publication by summary only. IH. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On January 15, 2015 the Planning Commission conducted a public hearing to determine whether or not to recommend rezoning 26.5 acres in the 8800 and 8900 block of Sandifur Parkway from C-1 to R-1. B. Following the conduct of a public hearing, the Planning Commission reasoned it would be appropriate to recommend a change in zoning for the property in question. C. No written appeal of the Planning Commission's recommendation has been received. 8(c) --W ORDINANCE NO. AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, AMENDING THE ZONING CLASSIFICATION OF PROPERTY LOCATED IN THE 8800 and 8900 BLOCK OF SANDIFUR PARKWAY FROM C-1 (RETAIL BUSINESS) TO R-1 (Low Density - Residential). WHEREAS, a complete and adequate petition for change of zoning classification has been received and an open record hearing having been conducted by the Pasco Planning Commission upon such petition; and, WHEREAS, that the effect of the requested change in zoning classification shall not be materially detrimental to the immediate vicinity; and, WHEREAS, based upon substantial evidence and demonstration of the Petitioner, that: (A) the requested change for the zoning classification is consistent with the adopted Comprehensive Plan; (B) the requested change in zoning classification is consistent with or promotes the goals and objectives of the Comprehensive Plan serving the general public interest in the community; and (C) there has been a change in the neighborhood or community needs or circumstances warranting the requested change of the zoning classification; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the Zoning Ordinance for the City of Pasco, Washington, and the Zoning Map, accompanying and being part of said Ordinance shall be and hereby is changed from C-1 (Retail Business) to R-1 (Low -Density Residential) for the real property as shown in the Exhibit "1" attached hereto and described as follows: That portion of the southeast quarter of Section 8, Township 9 North, Range 29 East lying west of the west line of Broadmoor Place, south of Sandifer Parkway and northerly of I-182 all contained in the easterly 652 feet of Parcel # 115502028. Section 2. This ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. Passed by the City Council of the City of Pasco this 2"d day of March, 2014. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney REPORT TO PLANNING COMMISSION MASTER FILE NO: Z 2014-011 APPLICANT: Big Creek Land Company HEARING DATE: 1/ 15/2015 1950 W Bellerive Ln. ACTION DATE: 2/19/2015 Suite #107 Coeur d'Alene, ID 83854 BACKGROUND REQUEST: REZONE: Rezone from C-1 (Retail Business) to R-1 (Low -Density Residential) 1. Leal: A portion of the southeast quarter of Section 8, Township 9 North, Range 29 East lying west of the west line of Broadmoor Place, south of Sandifur Parkway and northerly of I-182 all contained in the easterly 652 feet of Parcel # 115502028. General Location: South of Sandifur Parkway east of the Broadmoor Mall Property Size: 26.5 acres. 2. ACCESS: The site is accessible from Sandifur Parkway. 3. UTILITIES: Utilities exist in Sandifur Parkway, along the south line of the site and around the Outlet Mall. 4. LAND USE AND ZONING: The site is currently zoned C-1 (Retail Business) and is undeveloped. Surrounding properties are zoned and developed as follows: NORTH: C-1 - Veterinarian Clinics and Vacant land SOUTH: C-R - I-182, Broadmoor RV, Mini -Storage and Retail EAST: R-1 - Single -Family Residential WEST C-1 - Vacant Land and Broadmoor Mall 5. COMPREHENSIVE PLAN: The Comprehensive Plan land use map designates much of the site for mixed -residential development. R-1 zoning is one of the zones permitted in this land use classification. Plan Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community while Plan Policy H-1-13 supports the protection and enhancement of the established character of. viable residential neighborhoods. 1 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non -Significance (DNS) has been issued for this project under WAC 197- 11-158. ANALYSIS The site was part of the "Northwest Annexation Area" that was annexed to the City in 1982 prior to the construction of the I-182 freeway. Upon annexation the property was zoned C-1-13 Designated Shopping Center and later changed to C-1. Despite the significant residential development in the area the site has remained undeveloped for the past 33 years. The Growth Management Act requires zoning to be consistent with the City's adopt Comprehensive Plan. In this case much of the property has been designated for residential development. According to the Description and Allocation of Land Uses Table of the Comprehensive Plan, Mixed Residential property can be zone RS -20 thru R-3. Zoning the property R-1 as requested by the applicant would therefore be consistent with the Plan. A portion of the site is also designated for commercial development which would not permit residential zoning. However, in those cases where land use designations are established without a firm demarcation line, such as a public street, the interface area between two use classifications is consider a transition area that can be shifted in one direction or another during the zoning process. In this case the southerly extension of Road 90 establishes a logical boundary (see the attached proposed preliminary plat for a reference) between the commercial area to the west and the residential area to the east. One of the main issues to consider when rezoning properties currently zoned commercial is what impact will the elimination of commercial property have on the community's ability to provide areas to meet the future commercial service needs of City. During the high growth period of the last decade this was a real concern and as a result the City initiated a study to determine the commercial land use needs of the community. The 2003 I-182 Sub Area Study indicated the City had ample commercially designated sites to accommodate commercial development for 50 years or more. The study was based upon current zoning and land use designations at that time. Since 2003 the Comprehensive Plan has been amended to include an additional 55 acres for commercial development on the Adam's property at the Northwest corner of the Road 100 Interchange. The Adams property is currently being considered for a rezone to bring the land use designation into harmony with the zoning. The additional 2 commercial designated area will more than off -set the loss of the 26 acres being considered with the applicant's rezone request. In addition to the increase in commercial land near the Road 100 Interchange the Comprehensive Plan was also amended to include most of the Central Pre - Mix (now American Rock) gravel pit area for future commercial/mixed residential development along with about 18 acres at the corner of Power Line Road and Road 68. These two areas could potentially provide another 180 acres for future commercial development within the City. This proposed rezone will not diminish the City's ability to provide for the future retail and commercial service needs of the community. By encouraging additional housing unit in the City the rezone may act as a catalyst for attracting additional commercial services. The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria are listed below as follows: 1. The date the existing zone became effective: The current zoning classification was established in 1999 when the zoning regulations were updated as mandated by the Growth Management Act. The property was initially zone C -1-D when the area was annexed in 1982. 2. The changed conditions, which are alleged to warrant other or additional zoning: The site was originally zoned C -1-D when it was annexed in 1982. The site retained the C -1-D designation until 1999 when the C -1-D district was changed to the CR District. However CR designation for the site was not retained and the property became zoned C-1. The development of Sandifur Parkway and the Broadmoor Outlet mall have done little to encourage commercial development on the site. Road 68 has attracted most of the commercial development in the I-182 Corridor. However, the development generally extends only about a quarter of a mile on either side of Road 68. The site in question is about two thirds of a mile east of Broadmoor Boulevard. Road 100/Boradmoor Boulevard now connects the Road 100 Interchange to Dent Road and Broadmoor Boulevard is connected to the developing areas around Kohler Road by the recent development of Burns Road. These and other infrastructure improvements along with the Adams commercial rezone will likely attract commercial development within a quarter of a mile of Broadmoor Boulevard. The site in question is conveniently located near a city park, an elementary school and considerable residential development. Despite marketing efforts by the previous owners with a dedicated sales office on Sandifur Parkway and the fact that 9,500 new dwelling units have been construction in the City the site could not attract commercial development. 3 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: By expanding opportunities for additional housing consistent with Comprehensive Plan Designation the city would be advancing the general welfare of the community. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: The Comprehensive Plan designates much of the site for residential development. Rezoning the site will permit residential development to occur adjacent to an existing residential subdivision thereby adding value to the existing residential area and providing a buffer from the commercial area to the west. The addition of new housing units in the area will increase the likelihood of commercial development along Broadmoor Boulevard in the future. 5. The effect on the property owner or owners if the request is not granted: The property owners are essentially a group of retirees who held stock in the old Metropolitan Mortgage Company. The bankruptcy court now controls the property through Old Standard Life Insurance who is trying to recover losses for the retired shareholders. Without the rezone the property will not be sold and will remain vacant. INITIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site was annexed to the City in 1982. 2. The site contains 26.5 acres. 3. The site was zoned C -1-D in 1982. 4. The site is currently zoned C-1 (Retail Business) and has been since 1999. 5. The site has remained vacant for 33 years. El 6. The Comprehensive Plan designates much the site for mixed residential development. 7. The mixed residential designation within the Comprehensive Plan permits the following types of residential zoning: RS -20, RS -12 R -1-S, R- 1, R-2 and R-3. District). 8. The rezone request is for R-1 zoning which is consistent with the Comprehensive Plan. 9. The site is located within a quarter of a mile from a city park and a half a mile from an elementary school. 10. Residential subdivisions are located directly to the east of the property. 11. The I-182 Sub Area Study of 2003 indicated that the areas set aside in the Comprehensive Plan for commercial development would serve the needs of the community for 50 years. 12. Since 2003 the City has added 55 acres of commercially designated land to the Comprehensive Plan inventory along with about 162 acres of mixed commercial/ residential land. 13. The proposed rezone would remove only 26.5 acres form the current commercial lands inventory. 14. Commercial zoning and development near Road 68 generally only extends about a quarter of a mile east and west of Road 68. The site in question is located about 2/3rds of a mile east of Broadmoor Boulevard. 15. Broadmoor Boulevard now extends from the I-182 Interchange north to Dent Road. TENTATIVE CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86,060. The criteria are as follows: 1. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the Comprehensive Plan Land Use Map and several Plan policies and goals related to residential development. Plan Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community while Plan Policy H -1-B supports the protection and enhancement of the established character of viable residential neighborhoods. E 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. The proposed rezone will permit the development of single-family homes adjacent to an existing residential subdivision there by creating a buffer between the existing homes and the commercial property to the west. Additionally allowing the development of additional homes in the area will increase the likelihood of commercial development on the remaining commercial properties in the neighborhood. 3. There is merit and value in the proposal for the community as a whole. The proposal would permit the development of additional residential housing units thereby increasing the customer base (roof tops) necessary for further commercial development in the Road 100/Broadmoor Boulevard area. Such development adds value to the community as a whole. 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. No conditions need to be imposed with this rezone. 5. A Concomitant Agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. A concomitant agreement is not needed. RECOMMENDATION MOTION: I move to adopt findings of fact and conclusions therefrom as contained in the February 19, 2015 staff report. MOTION: I move based on the findings of fact and conclusions as adopted the Planning Commission recommend the City Council approve the rezone of the Broadmoor Terrace site on the south side of Sandifur Parkway from C-1 to R-1. 2 F I - i4 vtr r.6 J;� r x r 2 y+ t `Y i ^4 it i i v. i s, { I "I yy� } 4J (a bA 0 •wl vw 0 0 PA A 4J ps p 0 (a 0 0 0 4� *Vol A O 14 PLANNING COMMISSION MEETING 1/15/2015 C. Rezone Rezone from C-1 (Retail Business) to R-1 (Low - Density Residential) IBig Creek Land Co.) IMF# Z 2014-0111 Chairman Cruz read the master file number and asked for comments from staff. Dave McDonald, City Planner, explained the applicant was seeking a rezone from C-1 (Retail Business) to R-1 (Low Density Residential). This property was annexed into the City in 1982, just prior to the I-182 freeway being built. At that time the property was zoned C -1-D. Later in the 1990's it was rezoned to C-1 as a result of a text code amendment within the zoning regulations. The property for the most part is designated in the Comprehensive Plan for mixed residential development which means it could be zoned anywhere from RS -20 (Suburban) half acre lots to R-3 (Medium Density Residential) apartment buildings. The Growth Management Act requires zoning to be consistent with the Comprehensive Plan. In this case, much of the property is dedicated for mixed - residential, however in the plan, there is a range of residential zoning that would apply. The applicant's request for R-1 (Low Density Residential) is consistent with the Comprehensive Plan. The westerly portion of the property falls within commercial land use designation. The proposal is for Road 90 to be extended south to create a transition, making a good breaking point between the residential and commercial areas. Andrew Thome, 5308 Westminster Lane, spoke on this application. With no further questions or comments the public hearing closed. Commissioner Greenaway moved, seconded by Commissioner Bachart, to close the hearing on the proposed rezone and initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the February 19, 2015 meeting. The motion passed unanimously. PLANNING COMMISSION MINUTES 2/19/2015 C. Rezone Rezone from C-1 (Retail Business) to R-1 (Low Density Residentiall (Big Creek Land Co.) jMF# Z 2014-0111 Chairman Cruz read the master file number and asked for comments from staff. Dave McDonald, City Planner, discussed the rezone application from C-1 (Retail Business) to R-1 (Low Density Residential). He stated that there have been no changes since the previous meeting. Commissioner Polk asked for clarification between the consistency of what the Comprehensive Plan has designated for this site and what it was already zoned for - that it was zoned Commercial but the applicant wishes to make it Residential. She asked if City Code allows for mixed-use or mixed -zoning options. Mr. McDonald answered that the City does have a provision within the Comprehensive Plan that includes a Mixed -Residential Commercial designation and if properties are designated under that category then they can either develop for commercial or residential uses. This property was designated for Mixed -Residential, allowing for RS - 20 through R-3 Zoning and the developer requested R- zoning, which is within the parameters. Commissioner Polk asked if there were zoning allowances to allow for buildings to contain both residential and commercial. Mr. McDonald responded that within the C-1 Zone residential units are permitted on upper floors as long as the first floor contains a permitted use, such as a restaurant, office or store but it does require a special permit. The property would have to be zoned commercially and then the applicant would need to request a special permit for the other floors to be residential. Commissioner Khan asked if the developer had any interest in commercial zoning or if that was why they wanted to rezone residential. Mr. McDonald stated that the applicant is leaving seven lots for commercial development and they are working on a project that may come forward in the future but, the main interest for the property is residential as they have developed several surrounding subdivisions. There were no further questions or comments. Commissioner Bachart moved, seconded by Commissioner Greenaway, to adopt the findings of fact and conclusions therefrom as contained in the February 19, 2015 staff report. The motion passed 6 to 1, with Commissioner Khan dissenting. Commissioner Bachart moved, seconded by Commissioner Greenaway, based on the findings of fact and conclusions as adopted, the Planning Commission recommend the City Council approve the rezone of the Broadmoor Terrace site on the south side of Sandifur Parkway from C-1 to R-1. The motion passed 5 to 2, with Commissioner Khan and Commissioner Polk dissenting. Commissioner Khan and Commissioner Polk both explained that they dissented because they wished to keep more of the property zoned commercial rather than more residential. Although the motion was made, Commissioner Khan clarified for the record that her dissenting vote was because she would like the City to retain as much commercial property as possible in Pasco because she feels it would benefit the community more than residential property. Commissioner Polk agreed with Commissioner Khan that she would like to see more commercial. Commissioner Portugal reminded the Planning Commission that discussion is closed as the motion was already made. Mr. McDonald added the Planning Commission recently recommended the City Council rezone 145 acres of land for commercial development near Road 100. That rezone increased the inventory of commercial land in the City. The Commission was also reminded that in order to attract commercial development, there must be a large enough population base to support additional commercial activity. AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Rick Terway, Director, Admi e & Community Services FROM: Eva Lindgren, Interim Finance Manager SUBJECT: Utility Rate Discussion and Recommendations I. REFERENCE(S): 1. Utility Rates - Proposed Ordinance 2. Utility Rates - Stormwater Rate History February 19, 2015 Workshop Mtg.: 2/23/15 Regular Mtg.: 3/2/15 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 2/23: Discussion 3/2: MOTION: I move to adopt Ordinance No. , adjusting the stormwater utility rates effective April 1, 2015 and, further, authorize publication by summary only. III. FISCAL IMPACT: Stormwater Utility IV. HISTORY AND FACTS BRIEF: A) For the past several years, utility rates have been analyzed internally on a regular basis and as a result appropriate rate adjustments have been proposed, considered and implemented. In early 2015, the Sewer, Stormwater, and Irrigation utility rates were reviewed, and a planned increase in Water rates was implemented on January 1 of this year. As a result of this review, no changes are proposed with regard to the Sewer and Irrigation utilities. In the case of Sewer, an immediate increase is not required due to the anticipated deferral of some significant capital expenditures. However, a Stormwater rate increase is being proposed. B) STORMWATER. The most recent increase in the stormwater utility rate was implemented in 2014. Changes in federal and state water quality standards and requirements of the City's National Pollution Discharge Elimination System (NPDES) permit continue to drive operating costs of the utility. C) Financially, the Stormwater utility is sound. The utility currently has no debt and renews its system using revenues generated almost exclusively through rates. Based upon the utility rate review, an 11.5% increase in base fees ($0.50/month for residential, $4.40 to $4.90) is being proposed for 2015. V. DISCUSSION: A) EXTERNAL RATE STUDIES. Internal reviews of several utility rates have been performed during the past several years and within the past couple of months. Although the information resulting from these studies have been valuable and assisted in maintaining the utilities' fiscal soundness, internal rate studies are limited by the existing in-house expertise and biases which may be inadvertently incorporated into the studies. Even in instances in which a great deal of in- house expertise exists, it is a best practice to outsource utility rate studies periodically. D 1 U It has been determined that it is in the best interest of the City to have an external rate study performed. This is an opportunity to have a firm with extensive expertise in performing utility rate studies to prepare and issue non -biased recommendations. Later in the spring, it is the intent of staff to bring a proposal for a rate study to Council for its approval, in order to ensure that the City will be able to build the recommendations into the 2016 proposed budget. B) STORMWATER. In reviewing the history of Stormwater rates, the proposed 11.5% rate increase clearly follows an existing trend. Starting in 2011, with the exception of 2013, every year has seen a Stormwater rate increase. As noted above, these rate increases are largely being driven by implementation of the federal Clean Water Act and tightening requirements relating to increased infiltration and decreased direct discharge into the Columbia River of the City's NPDES permit as issued by the Washington State Department of Ecology. The costs associated with meeting these requirements are significant and cannot be met with our existing rates. Council and the public can expect to see rates continue to increase in the coming years as programs are implemented and projects are constructed to come into (and maintain) compliance with state and federal regulations. Staff has and will continue to seek outside funding, particularly through grant programs, to lessen rate impacts. AN ORDINANCE of the City of Pasco, amending Pasco Municipal Code Sections 3.07.190, Stormwater Utility. WHEREAS, The City Council has determined that certain amendments to the Stormwater user fees are needed; NOW, THEREFORE, the City Council of the City of Pasco, Washington, Do Ordain as Follows: Section 1. PMC Section 3.07.190 is amended to read as follows: 3.07.190 STORMWATER UTILITY: Monthly Charges A) Residential Fee/Charge Reference 1) Single -Family Residential (unit) $4 40 $4.90 13.60.070 2) Multi -Family Residential (per unit) $240 $2.45 13.60.070 3) Apartments (per unit) X20 $2.45 13.60.070 4) Undeveloped parcel (per mo) $0.00 13.60.070 5) Vacant building (per mo) $449 $4.90 13.60.070 B) Industrial/Commercial: Fee/Charge Reference 1) Parking for 0 to 5 vehicles (per mo) $4.40 $4.90 13.60.070 2) Parking for 6 to 10 vehicles (per mo) %SO $9.80 13.60.070 3) Parking for 11 to 15 vehicles (per mo) $1-7.60 $19.60 13.60.070 4) Parking for 16 plus vehicles (per mo) $22.00 $24.50 13.60.070 5) Additional Charges — property runoff $SHS $96.66 13.60.070 to City system ($1.25 $1.39 Min) per acre 6) State highway right-of-way (WSDOT) $21.71 $23.45 13.60.070 ($04-5-$0.84Min) per acre Section 1. This ordinance shall be in full force and effect on and after April 1, 2015 after passage and publication, as provided by law. PASSED by the City Council of the City of Pasco at a regular meeting the 2nd day of March, 2015. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney STORM 3.07.190 StormWater User Fees 2014 Residential Residential 4.90 Rate Inside City Outside City 4.90 Change 2.20 Limits Limits 2002 2.45 $ 1.80 $ 2003 - $ 1.80 $ 2004 - $ 1.80 $ - 2005 - $ 1.80 $ 2006 - $ 1.80 $ 2007 - $ 1.80 S 2008 - $ 1.80 $ 2009 - $ 1.80 $ 2010 - $ 1.80 $ 2011 66.7% $ 3.00 $ 2012 30.0% $ 3.90 $ 2013 0.0% $ 3.90 $ 2014 12.8% $ 4.40 $ 2015 11.5% $ 4.90 $ 3.07.190 StormWater User Fees 2014 2015 Residential 4.90 B) 2) A)1) Single family/unit 4.40 4.90 A) 2) Multi Family/unit 2.20 2.45 A) 3) Apartments/unit 2.20 2.45 A) 4) Undeveloped parcel/mo - 16+ spaces A) 5) Vacant building/mo 4.40 4.90 Industrial/Commercia I B) 1) Parking 0-5 spaces 4.40 4.90 B) 2) Parking 6-10 spaces 8.80 9.80 B)3) Parking 11-15 spaces 17.60 19.60 B)4) Parking 16+ spaces 22.00 24.50 B) 5) Addtl Chgs: Run off to City System 86.71 96.66 B) 6) Addtl Chgs: State Highway ROW 21.71 23.45 AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Rick White, Community & Economic Developmer FROM: Jeffrey B. Adams, Associate SUBJECT: I. REFERENCE(S): February 20, 2015 Regular Mtg.: 3/2/15 1. Police Community Services Building Special Permit - Vicinity Map 2. Police Community Services Building Special Permit - Proposed Resolution 3. Police Community Services Building Special Permit - Report to Planning Commission 4. Police Community Services Building Special Permit - Planning Commission Minutes Dated: 1/15/15 and 2/19/15 I1. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. , approving the special permit for the location of a Police Community Services Building at 525 N 3rd Avenue as recommended by the Planning Commission. HI. FISCAL IMPACT: Approximately $8,000,000. IV. HISTORY AND FACTS BRIEF: A. On January 15, 2015, the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit be granted for the location of a Police Community Services Building in a in a C-1 (Retail Business) and R-3 (Medium Density Residential) Zone at 525 N 3rd Avenue. B. Following the conduct of the public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the Police Community Services Building. C. The recommended conditions are contained in the attached Resolution. D. No written appeal of the Planning Commission's recommendation has been received. 8(e) RESOLUTION NO. A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR THE LOCATION OF A POLICE COMMUNITY SERVICES BUILDING AT 525 N 3RD AVENUE. WHEREAS, The City of Pasco, submitted an application for the location of a Police Community Services Building at 525 N 3rd Avenue (Tax Parcel 112 028 298); and, WHEREAS, the Planning Commission held a public hearing on January 15, 2015 to review the proposed Police Community Services Building; and, WHEREAS, following deliberations on February 19, 2015 the Planning Commission recommended approval of a Special Permit for the proposed Police Community Services Building with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1. That a Special Permit is hereby granted to the City of Pasco for the location of a Police Community Services Building in a C-1 (Retail Business) and R-3 (Medium Density Residential) District under Master File # SP 2014-011 with the following conditions: a) The new police station building must be developed in substantial conformance with the site plan submitted with the Special Permit application b) The landscaping strip along Nixon and Sylvester Streets shall conform to the current City of Pasco Municipal landscaping requirements for commercial buildings. c) All safety and architectural lighting on the building shall be shielded to prevent light encroachment onto adjoining properties. d) Architecture of the new facility shall be complementary to that of the existing City Hall. e) Exterior finishing materials shall complement that of the existing structure as closely as possible. f) Any and all parking lot lighting shall be shielded to prevent light encroachment on adjoining lots. g) The special permit shall be null and void if a building permit has not been obtained by August 1, 2016. Passed by the City Council of the City of Pasco this 2°" day of March, 2015. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 2014-011 HEARING DATE: 01/15/15 ACTION DATE: 02/19/15 BACKGROUND APPLICANT: City of Pasco 525 N 3rd Ave Pasco, WA 99301 REQUEST: SPECIAL PERMIT: Construction of a new City of Pasco Police Community Services Building 1. PROPERTY DESCRIPTION: Legal: SHORT PLAT 85-5 LOT 1 General Location: 525 N 3rd Ave Property Size: Approximately 7.7 acres 2. ACCESS: The site is accessible from Sylvester and Nixon Streets. 3. UTILITIES: All municipal utilities are available to the site 4. LAND USE AND ZONING: The west half of the site is currently zoned C-1 (Retail Business) and contains the City of Pasco City Hall and a parking lot; the east half is zoned R-3 (Medium Density Residential), and contains a playfield. Surrounding zoning and land uses are as follows: NORTH R-3 Vacant Land/SFDUs EAST I-1 Vacant land/Multi-modal station/SFDUs SOUTH R-3 SFDUs WEST C -1/R-3 SFDUs/Market 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for Government/Public & Commercial uses. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non -significance (DNS) has been issued for this project under WAC 197- 11-158. ANALYSIS Pasco City Hall, located at 525 N. 3rd Avenue, was the former home of Pasco High School and later, McLoughlin Middle School. The City obtained the old 3 - story School building for $85,000 from the local school district after it had sat 1 vacant for ten years. The building was renovated in 1995 to become Pasco City Hall. The City chose to obtain ownership of the building, which dated from 1920, to preserve its historic and aesthetic value for the community. The completed building is 73,900 square feet. Since moving from their old location on 3rd and Clark Street to the newly renovated building the City has grown in population from approximately 22,500 in 1995 to an estimated 67,770 in 2014. Police force staff has increased from 32 to 83. This significant growth (approximately 45,270 people) in population has increased the need for civic services within the community. The community is currently at a point where the present police facilities are no longer adequate to serve the needs of the City. In 2007 the City commissioned CKJT Architects to prepare a report estimating space requirements for City of Pasco employees through the year 2037, based on estimated staff growth, required workgroup area, required staff area, and existing workgroup area. Based on their analysis the Police Department has the most critical need for facility improvement. When the Pasco Civic Center was first occupied, this department had a staff of 32 with no additional space available; current police staff number 83, which is considered low per capita for similar Pasco -sized cities. Furthermore, other City departments will increasingly require space at the Civic Center to accommodate their own growth. Relocating the Police Department out of the current building as soon as possible was the primary recommendation of the 2007 report. The report also used the assumption that the police facility (estimated 28,000 square feet) would include the municipal court (approximately 8,700 square feet) and a jail facility, as the jail area being used was based on a soon -to - expire 5 -year non-renewable lease with Franklin County. Since the publication of the report the City has partnered with Franklin County to build a new shared jail space, thus eliminating that impending space imperative and lowering the overall space requirements for the new facility. As a result the City is proposing a (smaller) 30,445 square -foot Police Community Services Building, with an estimated budget of $8m. In June of 2014 the City contracted with Architect Terence L. Thornhill to design the facility with the following interior space requirements: 2 Program Area Required. Community/ Public 3,425 Records 3,320 Administration 1,485 Patrol 3,550 Investigations 5,035 Evidence/ Processing 4,555 Common Space 7,400 Mechanical/ Electrical/ IT 1,675 Total 300445 Public access to the new police station will be from the south along West Sylvester Street, leading to additional parking and a Fire -Department approved roundabout just south of the main entrance. Access to secure police parking will be from West Nixon Street to the north, located just west of the proposed facility. The proposed building will be built to the north property line, approximately 27' from the face of the curb. The current City Hall structure is approximately 20' from the property line, but around 35' from the face of curb, due to the angled parking on that section of street on the south side of West Nixon Street. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report and comments made at the public hearing. The Planning Commission may add additional findings as deemed appropriate. 1. The site is located in the R-3 and C-1 zones. 2. The site is approximately 7.7 acres. 3. The site contains the City of Pasco City Hall. 4. The structure has been located on the site since 1920, and was designed and built as a high school. 5. The building sat vacant for 10 years before the City purchased it in 1995. 6. The City purchased the building and converted it to City Hall for $85,000. 7. The City has grown in population from approximately 22,500 in 1995 to an estimated 67,770 in 2014. 3 8. Pasco Police force staff has increased from 32 to 83 since moving to the current City Hall in 1995. 9. Pasco City Hall currently houses the Police Department. 10. There is no history of land use conflicts or citizen complaints resulting from the Police Department location at City Hall. 11. The proposed police facility will total 30,455 square feet in area. 12. The proposed building will be built to the north property line, approximately 27' from the face of the curb. 13. The current City Hall structure is approximately 20' from the property line, but around 35' from the face of curb, due to the recessed angled parking on that section of street on the south side of West Nixon Street. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must draw its conclusion from the findings of fact based upon the criteria listed in P.M.C. 25.86.060. The criteria and staff listed conclusions are as follows: 1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The Comprehensive Plan identifies the site for Government/Public & Commercial uses. The Growth Management Act describes police stations as public facilities and as such cannot be excluded from the community. Plan Goal CF -3 states that adequate land should be provided for public facilities. 2) Will the proposed use adversely affect public infrastructure? The public infrastructure is fully developed around the proposed police station property. The current facility is operating beyond its capacity with the utilities currently in place. It is not anticipated that the new facility will adversely impact public infrastructure. 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The proposed police station will be constructed to harmonize with the character and construction of City Hall. Public parking will be added to 4 the south. Secure police parking will be added to the west of the new facility. Public facilities are typically located in or near residential neighborhoods and are an accepted part of the character of residential areas. The former school building is a major part of the general character of the neighborhood and has been for nearly 100 years. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The properties surrounding the City Hall complex are generally fully developed. The site design and building design will closely match the existing City Hall structure. Construction materials and colors are designed to create a unifying theme for the complex to ensure the value of surrounding properties is not impaired. As a single -story building, the proposed height of the new building will be much lower than City Hall. 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The site in question is zoned both C-1 and R-3. The City Hall structure is located on the C -1 -zoned half of the parcel and the proposed Police Station would straddle both the C-1 and R-3 zones. The continued use and expansion of the City parking lot may be less objectionable to the neighborhood than many of the permitted uses within the C-1 zone such as automotive repair shops, taverns and restaurants. The existing City Hall complex has operated without objectionable noise, fumes, vibrations, dust, traffic, or flashing lights since 1995. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district? The proposed police facilities will be operated and maintained by the City of Pasco. The current and ongoing operation of City Hall has not endangered the public health and safety of the community. The purpose of the building is to assist with providing public safety for the community through the police services provided by City offices. E APPROVAL CONDITIONS 1. The new police station building must be developed in substantial conformance with the site plan submitted with the Special Permit application 2. The landscaping strip along Nixon and Sylvester Streets shall conform to the current City of Pasco Municipal landscaping requirements for commercial buildings. 3. All safety and architectural lighting on the building shall be shielded to prevent light encroachment onto adjoining properties. 4. Architecture of the new facility shall be complementary to that of the existing City Hall. 5. Exterior finishing materials shall complement that of the existing structure as closely as possible. 6. Any and all parking lot lighting shall be shielded to prevent light encroachment on adjoining lots. 7. The special permit shall be null and void if a building permit has not been obtained by August 1, 2016. RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions therefrom as contained in the February 19, 2015 staff report. MOTION for Recommendation: I move based on the findings of fact and conclusions as adopted the Planning Commission recommend the City Council grant a special permit to allow the construction of a City of Pasco Police Community Services Building at 525 N 3rd Avenue with conditions as contained in the February 19, 2015 staff report. ZNO esnoy:pnoo PGO E gas ._ o AA 7N yr�E X, ��E 02v E ct CA �ct �Cfd w c, 14 uj Cl) Ila k 70 .■.n spm Ili r e jt� 1 I�1 I�Gt�-N Iflal # IT 1� C a W Q W u +r � a ' I a � f i ova U Y of c Ado mod U o 14 r ... oab a � T VW I 0 p ` T 0 h r o AG PLANNING COMMISSION MINUTES 1/15/15 A. Special Permit Special Permit for Pasco Police Station (City of Pasco) (MF# SP 2014-0111 Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, discussed the special permit application for the construction of a new Pasco Police Station to the east of the City Hall. The staff report explained the history of a public safety tax and other events that led the point where the community is now ready to build a new police station. The site layout and other specifics about the building design were also present to the Planning Commission. Commissioner Portugal declared that he is on an advisory committee for the Police Department and asked if he should recuse himself. Chairman Cruz replied that he didn't think it would benefit or harm the decision of this special permit. Chairman Cruz asked if there would be in impact to the neighborhood as the area where the facility will be built will take up much of the green area used for recreation. Mr. White answered that even after the construction there will still be a large amount of green grassy area left for so the soccer field. With no further questions or comments the public hearing closed. Commissioner Kempf moved, seconded by Commissioner Bachart, to close the public hearing and schedule deliberations, the adoption of findings of fact and development of a recommendation for City Council for the February 19, 2015 Planning Commission meeting. The motion passed unanimously. PLANNING COMMISSION MINUTES 2/19/2015 OLD BUSINESS: A. Special Permit Special Permit for Pasco Police Station (City of Pasco) (MF# SP 2014-0111 Chairman Cruz read the master file number and asked for comments from staff. Jeff Adams, Associate Planner, discussed the special permit application for the construction of a Police Station. He stated that no comments have been received since the previous meeting. Dave McDonald, City Planner, added that the Planning Commissioners were given a revised site plan prior to the meeting containing minor revisions to the roundabout by the front door. Also, the entry into the secured parking area has been relocated. There were no further changes. Commissioner Bachart moved, seconded by Commissioner Portugal, to adopt findings of fact and conclusions therefrom as contained in the February 19, 2015 staff report. The motion passed unanimously. Commissioner Bachart moved, seconded by Commissioner Portugal, based on the findings of fact and conclusions as adopted, the Planning Commission recommend the City Council grant a special permit to allow the construction of a City of Pasco Police Community Services Building at 525 N 3rd Avenue with conditions as contained in the February 19, 2015 staff report. The motion passed unanimously. AGENDA REPORT FOR: City Council ��/ February 23, 2015 TO: Dave Zabell, City Manager Regular Mtg.: 3/2/15 Rick White, Community & Economic Development Director FROM: David McDonald, City Plann� SUBJECT: PRELIMINARY PLAT:_ Broadmoor Terrace, (MF# PP 2014-006) I. REFERENCE(S): 1. Preliminary Plat Broadmoor Terrace — Overview Map 2. Preliminary Plat Broadmoor Terrace — Vicinity Map 3. Preliminary Plat Broadmoor Terrace — Proposed Resolution 4. Preliminary Plat Broadmoor Terrace — Preliminary Plat 5. Preliminary Plat Broadmoor Terrace — Report to the Planning Commission 6. Preliminary Plat Broadmoor Terrace — Planning Commission Minutes: Dated 1/1$/15 & 2/19/2015 H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 3/2: MOTION: I move to approve Resolution No. approving the Preliminary Plat for Broadmoor Terrace. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On January 15, 2015 the Planning Commission conducted a public hearing to develop a recommendation for the City Council on the preliminary plat for Broadmoor Terrace. The proposed plat is located west of the Broadmoor Place and south of Sandifur Parkway. B. Following the conduct of a public hearing, the Planning Commission determined that with conditions, the preliminary plat could be recommended for approval. The recommended conditions are contained in the attached resolution. C. No written appeal of the Planning Commission's recommendation has been received. 8() mom I II IT •PON I II IT RESOLUTION NO. A RESOLUTION APPROVING A PRELIMINARY PLAT FOR BROADMOOR TERRACE. WHEREAS, RCW 58.17 enables the City to uniformly administer the process of subdividing property for the overall welfare of the community; and, WHEREAS, owners and developers of property situated in the south half of Section 8, Township 9 North, Range 29 East, W.M., have requested approval of a preliminary plat; and, WHEREAS, the Planning Commission has reviewed said preliminary plat which is named Broadmoor Terrace; and, WHEREAS, following a public hearing, the Planning Commission found the proposed plat promoted the general welfare of the community and recommended said preliminary plat be approved with conditions; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the preliminary plat for Broadmoor Terrace located in the south half of Section 8, Township 9 North, Range 29, East W.M., is hereby approved with the following conditions: 1) At the time lots are developed, all abutting roads and utilities shall be installed to City standards as approved by the City Engineer. This includes, but is not limited to water, sewer and irrigation lines, streets, street lights and storm water retention. The handicapped accessible pedestrian ramps must be completed with the street and curb improvements prior to final plat approval. All proposed utilities must be installed underground by the developer at the developer's expense. 2) All lot frontages must be wide enough to accommodate the placement of all utilities while maintaining the necessary separations between the various utility service lines. 3) Road 90 shall be developed with full width improvements (both the residential and commercial sides of the street) with each phase of the plat. There can be no half width street improvements. Both sides of Road 90 will be considered as residential neighborhood for purposes of sidewalk construction. The sidewalk along the commercial side of Road 90 can be constructed to the residential standard. 4) The sewer line easement across Lots 3 and 4, Block 2, shall be 20 feet. Said easement must be paved the full length and width of the easement. Said easement must be labeled as Tract "A" on the final plat with a corresponding note stating the Tract is 5) The developer must comply with PMC 26.04.115(B) and PMC 3.07.160 dealing with water rights acquisition. 6) No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 7) All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 8) All storm water is to be disposed of per City and State codes and requirements. 9) The developer shall insure active and ongoing dust, weed and litter abatement activities occur during the construction of the subdivision and construction of dwellings thereon. 10) The developer shall prepare a dust, weed and erosion control plan to be approved by the City prior to approval of any construction drawings for the first phase of the subdivision. 11) The developer shall be responsible for the creation of record drawings. All record drawings shall be created in accordance with the requirements detailed in the Record Drawing Requirements and Procedure form provided by the Engineering Division. This form shall be signed by the developer prior to construction plan approval. 12) All engineering designs for infrastructure and final plat(s) drawings shall utilize the published City of Pasco Vertical Control Datum and shall be identified on each such submittal. 13) The final plat(s) shall contain a 10 -foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. In this case the PUD needs a 15 foot easement along the west side of Road 90. 14) The final plat(s) shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat". 15) Street lighting must be installed to the City of Pasco/Franklin County PUD standards and as directed by the City Engineer. Residential street lights are typically installed every 300 feet, and collector/arterial type street lights are typically installed every 150 feet. Street light positioning is alternating and is measured along the centerline of the road. 16) Prior to the City of Pasco accepting construction plans for review the developer must enter into a Storm Water Maintenance Agreement with the City. The developer will be responsible for obtaining the signatures of all parties required on the agreement and to have the agreement recorded with the Franklin County Auditor. The original signed and recorded copy of the agreement must be presented to the City of Pasco at the intake meeting for construction plans. 17) The developer will be required to conform to all conditions set forth in the Storm Water Maintenance Agreement including, but not limited to, regular cleaning and maintenance of all streets, gutters, catch basins and catch basin protection systems. Cleaning shall occur on a regular basis to ensure that no excess buildup of sand, trash, grass clippings, weeds or other debris occurs in any portion of the streets, gutters, or storm water collection facilities. Cleaning and upkeep of the streets, gutters, and storm water collection facilities must be to the satisfaction of the City Engineer. The developer will be responsible for operating and maintaining the storm drain system in accordance with the Storm Water Maintenance Agreement. 18) The developer will be required to comply with the City of Pasco Civil Plan Review process. 19) The existing irrigation system in the planting strip along Sandifur Parkway for the length of the residential portion of the plat shall be severed from the remaining portion of the Parkway irrigation system running west. The severed portion of the irrigation system shall either be connected to the existing system associated with Broadmoor Place or the portion fronting Broadmoor Terrace shall be a standalone system. The irrigation system modification must be coordinated with the Parks Division prior to any work taking place. 20) All areas of the existing Sandifur Parkway landscaping strip that are disturbed by installation of fencing, utility work or reconstruction of the irrigation system must be restored. All areas of the planting strip between the estate fence and the sidewalk that were never landscaped must be landscaped in conjunction with plat improvements. 21) The sewer line easement along the I-182 bike path shall be cleared, treated with a soil sterilant and rocked to the specifications of the Parks Divison. 22) The developer/builder shall mitigate impacts to the Public School System by the "school impact fee" established by Ordinance at the time of issuance of building permits for homes. 23) The developer/builder shall pay the City a "common area maintenance fee" of $475 per lot upon issuance of building permits for homes. These funds shall be placed in a fund and used to finance the maintenance of arterial boulevard strips. The City shall not accept maintenance responsibility for the landscaping abutting said streets until such time as all fees are collected for each phase that abut said streets. 24) The developer/builder shall pay the "traffic impact fee" and "park fee" established by ordinance at the time of issuance of building permits for homes. 25) The developer shall install a common Estate type masonry wall/fence 6 feet in height adjacent the rear line of all lots backing on Sandifur Parkway as a part of the infrastructure improvements for the plat. Prior to installation the City must approve said wall/fence. The City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep. These fencing requirements shall be noted clearly on the face of the final plat(s). A concrete mow strip shall be installed under the common fence as directed by the City Parks Division and shall be approved by the Parks Division prior to installation. 26) Lots abutting Sandifur Parkway shall not have direct access to said parkway. Access shall be prohibited by means of deed restrictions or statements on the face of the final plat(s). 27) The developer shall install a common masonry wall/fence 8 feet in height along the north line of the utility easement adjacent to the I-182 bike path and the west line of Lot 81, as a part of the infrastructure improvements for the plat. Prior to installation the City must approve said wall/fence. The City may make repairs or replace the fencing along the bike path as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep. These fencing requirements shall be noted clearly on the face of the final plat(s). 28) The developer shall install a common Estate type masonry wall/fence 6 feet in height adjacent the west line of Lots 82 and 85 as a part of the infrastructure improvements for the plat. Prior to installation the City must approve said wall/fence. 29) The developer shall install common Estate type masonry wall/fence 6 feet in height adjacent the east line of commercial the Lots in Block 3 and Lots 1, 2 and 3, Block 2 as a part of the infrastructure improvements for the plat. 30) The unused portion of the right-of-way on Road 90 abutting the commercial lots must be landscaped with shrubs, ornamental grasses and trees. Ground cover must be crushed basalt. Passed by the City Council of the City of Pasco this 2nd day of March, 2015. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney L11 W O IM N 9N,WvM'O svd 1YdANYNIMIVUd aovaaal aoowavoaa m I 1G�t� n A W P 3 W b oil Y4g gg Wa rc g y ] g L ggyp €sF3g$ ggg QeYBd w9>III O I i a g m I 1G�t� n A W P 3 W b oil Y4g gg Wa rc g y ] g L ggyp €sF3g$ ggg QeYBd w9>III O a 7 a� as -- •� I , g qq O i qy I I 3 � I I - J U U 1 JIbM6NL_ I A a vw '.ia BAO 1 ' 1,a II�P2 aaR�P �w_R^�e.mj g1 -, s_a—a1gRs ._ .u) , OOK A I � — .A5wrj`. -�6p9 IYNgP��YiRR¢ �amu. ."` V.• pia.xu RsNGev° R�8m gkp9Rm. ��5¢",E.g�R#pM1IIiIII) s�nSi g€6�u a���.", Vie a Im roCCCC BROADMOOR TERRACE S.a".. I. OAB9LOO�C 41 PREUAT PASCO, WASHINGTON •� pp g , ♦ 1w , W I I_ ° I R n s .xv E s�? — ; 1 9 } I^ m alu + � I •` 1 is . ___ __ ___ ____ _ pet J dill I i I I 2 =!{i i €i Fy[[{eE�c v fiv3§yy a4 jv ii}{ O 5 1 � fE86 g III I I I � f 'gds! dldgdE€Fd€: d:5d€�ig4 17111, �R �� p+ �� �giiYsiagii.ayiaiiag=g+'€ �A 3 g (J E i d REV7 0 7om i { BROADMOOR TERRACE HIT! W E `{ EPREUMMARYUPMi,GRAGMG, aNODMINAGE PIAN ",we' ^ '° ® d E 6 PASGO, WASHINGTON a- REPORT TO PLANNING COMMISSION MASTER FILE NO: PP 2014-006 HEARING DATE: 1/15/2015 ACTION DATE: 2/19/2015 APPLICANT: Big Creek Land Company 1950 W Bellerive Ln. Suite # 107 Coeur d'Alene, ID 83854 BACKGROUND REQUEST: Preliminary Plat: Broadmoor Terrace I. PROPERTY DESCRIPTION: Legal: A portion of the southeast quarter of Section 8, Township 9 North, Range 29 East lying west of the west line of Broadmoor Place, south of Sandifur Parkway and northerly of I-182 all contained in the easterly 977 feet of Parcel # 115502028. General Location: South of Sandifur Parkway east of the Broadmoor Mall Property Size: 34.50 Acres Number of Lots Prosed: 85 Residential lots and 7 commercial lots Square Footage Ranee of Lots: 7,620 ft2 to 23,653 W Averaee Lot Square Footage: 10,577 ft2 2. ACCESS: The property has access from Sandifur Parkway and Outlet Drive 3. UTILITIES: Utilities exist in Sandifur Parkway, along the south line of the site and around the Outlet Mall. 4. LAND USE AND ZONING: Most the site will be zoned R-1. The westerly 325 feet of the site will remain C-1. Surrounding properties are zoned and developed as follows: NORTH: C-1 - Veterinarian Clinics and Vacant land SOUTH: C-R - I-182, Broadmoor RV, Mini -Storage and Retail EAST: R-1 - Single -Family Residential WEST C-1 - Broadmoor Mall 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates the site is intended generally for residential development. Policy H -1-E encourages the advancement of home ownership and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. Goal LU -2 encourages the maintenance of established neighborhoods and the creation of new neighborhoods that are safe and enjoyable places to live. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non -Significance (DNS) has been issued for this project under WAG 197- 11-158. ANALYSIS The proposed plat encompasses 34.5 acres of land and contains 85 single- family residential lots and seven commercial lots. This property was annexed to the City in 1982 and zoned C -1-D and then later changed to C-1 when the zoning regulations were amended in the 1990's. The site is designated in the Comprehensive Plan for mixed residential development or is in a transition area between a mixed residential designation and a commercial designation. The portion of the plat proposed for the residential lots is currently being considered for a rezone to R-1. Under state law a preliminary plat is to be reviewed simultaneously with a rezone application. The proposed plat can be considered a continuation of the Broadmoor Place subdivision to the east. The overall density and average lot size between the proposed subdivision and Broadmoor Place to the east are similar. LOT LAYOUT: The proposed plat contains 85 residential lots; with the lots varying in size from 7,620 to 23,653 square feet. The average lot size is 10,577 square feet. The proposed plat also contains 7 commercial lots with an average lot size of 47,294 square feet (1.085 acres). RIGHTS-OF-WAY: All lots have adequate frontage on streets which will be dedicated. UTILITIES: The developer will be responsible for extending utilities into the plat. A utility easement will be needed along the first 10 feet of street frontage of all lots. The final location and width of the easements will be determined during the construction design phase of the platting process. The front yard setbacks for construction purposes are larger than the requested easements; therefore the front yard easements will not encroach upon the buildable portions of the lots. The City Engineer will determine the specific placement of fire hydrants and streetlights when construction plans are submitted. As a general rule, fire hydrants are located at street intersections and with a maximum interval of 500 feet between hydrants on alternating sides of the street. Streetlights are located at street intersections, with a maximum interval of 300 feet on residential streets, and with a maximum interval of 150 feet on arterial streets. The intervals for street light placements are measure along the centerline of the road. Street lights are placed on alternating sides of the street. STREET NAMES: Any street names conflict with existing street names will be corrected prior to final platting. Similar sounding names will also have to be modified prior to final platting. IRRIGATION: The municipal code requires the installation of irrigation lines as a part of infrastructure improvements. WATER RIGHTS: The assignment of water rights or a payment of a fee in lieu thereof is a requirement for final plat approval per Pasco Municipal Code Section 26.04.115(B) and Section 3.07.160. In this case there are no water rights to deed to the City as a result the current fee will be required before a final plat is approved. FINDINGS OF FACT State law (RCW 58.17.110) and the Pasco Municipal Code require the Planning Commission to develop Findings of Fact as to how this proposed subdivision will protect and enhance the health, safety and general welfare of the community. The following is a listing of proposed "Findings of Fact": Prevent Overcrowding: With an average lot size of 7,620 square feet the proposed development will address the overcrowding concern by providing manageable lots and usable open spaces. R-1 zoning requires a 20 foot front yard setback, five foot side yard setbacks and a rear yard equal to or greater than the height of the house. Parks Opens Space/Schools: The proposed plat is located within a third of a mile from Vintage Park. Vintage Park is located directly south of Maya Angelou Elementary School. The developer will be required to pay the current park fee prior to receiving building permits. A new elementary school (Franklin) opened this year on the north end of Road 52. Two additional elementary schools are currently under construction with an opening date of this fall. Delta High School is also under construction on Broadmoor Boulevard. The developer will be required to pay the current park impact fee prior to receiving building permits. The City is required by RCW 58.17.110 to make a finding that adequate provisions are being made to ameliorate the impacts of the proposed subdivision on the School District. At the request of the School District the City 3 enacted a school impact fee in 2012. The imposition of this impact fee addresses the requirement to ensure there are adequate provisions for schools. Effective Land Use/Orderly Development: The plat is laid out for primarily low-density residential development consistent with the adjoining residential development to the east. Safe Travel & Walking Conditions: The Plat will connect to the community through the existing network of streets. Sidewalks are installed at the time homes are built on individual lots. The sidewalks will be constructed to current City standards and to the standards of the American's with Disabilities Act (ADA). The ADA ramps at the corners of each intersection will be installed with the construction of the road improvements. Adequate Provision of Municipal Services: All lots within the plat will be provided with water, sewer and other utilities. Provision of Housing for State Residents: The proposed preliminary plat contains 85 building lots, providing opportunities for the construction of 85 new homes for Pasco residents. Adequate Air and Light: The maximum lot coverage limitation of 60 percent and building setbacks will assure that adequate movement of air and light is available to each lot. Proper Access & Travel: The access streets will be paved and developed to City standards to assure that proper access is maintained to each lot. (The discussion under safe travel above applies to this section also.) Comprehensive Plan Policies & Maps: The Comprehensive Plan indicates much of the plat site is designated for mixed -residential development and the balance is in a transition area between a mixed residential designation and a commercial designation. The proposed southerly extension of Road 90 creates a logical demarcation line between the two land use designations. Policies of the Comprehensive Plan suggest the City strive to maintain a variety of housing for residents. Other Findings: • The site is within the Pasco Urban Growth Area Boundary. • The State Growth Management Act requires urban growth and urban densities to occur within Urban Growth Boundaries. • The Comprehensive Plan identifies much of the site for mixed residential development. The remainder of the site falls within the transition area between mixed residential and commercial uses. 4 • The site is currently zoned C-1 but is in the process of being modified for consistency with the Comprehensive Plan and proposed plat. • The Housing Element of the Comprehensive Plan encourages the development of a variety of residential densities and housing types. • Per the ITE Trip Generation Manual 8th Addition the proposed subdivision, when fully developed, will generate approximately 850 vehicle trips per day. • The current traffic impact fee is $709 per dwelling unit. The impact fees are collected at the time permits are issued and said fees are used to make traffic improvements and add traffic signals in the I-182 Corridor when warranted. • RCW 58.17.110 requires the City to make a finding that adequate provisions have been made for schools before any preliminary plat is approved. • The City of Pasco has adopted a school impact fee ordinance compelling new housing developments to provide the School District with mitigation fees. The fee was effective April 16, 2012. • Past correspondence from the Pasco School District indicates impact fees address the requirement to ensure adequate provisions are made for schools. • There are no water rights associated with this plat therefor a payment in lieu of dedication of water rights will be required to receive final plat approval. • Resolution No. 3078 requires subdivision boundary fences to be constructed of architectural concrete block or of poured concrete panels. CONCLUSIONS BASED ON THE FINDINGS OF FACT Before recommending approval or denial of the proposed Plat the Planning Commission must develop Findings of Fact from which to draw its conclusion (P.M.C. 26.24.070) therefrom as to whether or not: (1) Adequate provisions are made for the public health, safety and general welfare and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary wastes, parks, playgrounds, transit stops, schools and school grounds, sidewalks for safe walking conditions for students and other public needs; The proposed plat will be required to develop under the standards of the Pasco Municipal Code and the standard specifications of the City Engineering Division. These standards for streets, sidewalks, and other infrastructure improvements were designed to ensure the public health, safety and general 5 welfare of the community are secured. These standards include provisions for streets, drainage, water and sewer service and the provision for dedication of right-of-way. The preliminary plat was forwarded to the Franklin County PUD, the Pasco School District, Cascade Gas, Charter Cable and Ben -Franklin Transit Authority for review and comment. The PUD requested easements along the front of all lots for utility service. Based on the School Districts Capital Facilities Plan the City collects school mitigation fees for each new dwelling unit. The fee is paid at the time of building permit issuance. The school impact fee addresses the requirements of RCW 58.17.110. The general welfare of the community and future residents of the proposed subdivision would be served by ensuring a common boundary masonry fence be installed along the northern, western and southern boundary of the plat. This common boundary fence will insulate the subdivision from the more intense commercial uses to the west and noise of surrounding streets and highways. (2) The proposed subdivision contributes to the orderly development and land use patterns in the area; The proposed plat makes efficient use of vacant land and will provide for additional housing within the City. (3) The proposed subdivision conforms to the policies, maps and narrative text of the Comprehensive Plan; The Comprehensive Plan land use map designates much of the site for mixed - residential development. Single-family homes are identified as one of the permitted residential uses within the mixed residential designation. Plan Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community while Plan Policy H -1-B supports the protection and enhancement of the established character of viable residential neighborhoods. (4) The proposed subdivision conforms to the general purposes of any applicable policies or plans which have been adopted by the City Council; Development plans and policies have been adopted by the City Council in the form of the Comprehensive Plan. The proposed subdivision conforms to the policies, maps and narrative text of the Plan as noted in number three above. (5) The proposed subdivision conforms to the general purposes of the subdivision regulations. 6 The general purposes of the subdivision regulations have been enumerated and discussed in the staff analysis and Findings of Fact. The Findings of Fact indicate the subdivision is in conformance with the general purposes of the subdivision regulations provided certain mitigation measures (i.e. school impact fees, park development and boundary fence construction) are included in approval conditions. (6) The public use and interest will be served by approval of the proposed subdivision. If approved the proposed plat will be developed in accordance with all City standards designed to insure the health, safety and general welfare of the community are met. The Comprehensive Plan will be implemented through development of this Plat. These factors will insure the public use and interest are served. PLAT APPROVAL CONDITIONS 1. At the time lots are developed, all abutting roads and utilities shall be installed to City standards as approved by the City Engineer. This includes, but is not limited to water, sewer and irrigation lines, streets, street lights and storm water retention. The handicapped accessible pedestrian ramps must be completed with the street and curb improvements prior to final plat approval. All proposed utilities must be installed underground by the developer at the developer's expense. 2. All lot frontages must be wide enough to accommodate the placement of all utilities while maintaining the necessary separations between the various utility service lines. 3. Road 90 shall be developed with full width improvements (both the residential and commercial sides of the street) with each phase of the plat. There can be no half width street improvements. Both sides of Road 90 will be considered as residential neighborhood for purposes of sidewalk construction. The sidewalk along the commercial side of Road 90 can be constructed to the residential standard. 4. The sewer line easement across Lots 3 and 4, Block 2, shall be 20 feet. Said easement must be paved the full length and width of the easement. Said easement must be labeled as Tract "A" on the final plat with a corresponding note stating the Tract is 5. The developer must comply with PMC 26.04.115(B) and PMC 3.07.160 dealing with water rights acquisition. 6. No utility vaults, pedestals, or other obstructions will be allowed at street intersections. 7 7. All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 8. All storm water is to be disposed of per City and State codes and requirements. 9. The developer shall insure active and ongoing dust, weed and litter abatement activities occur during the construction of the subdivision and construction of dwellings thereon. 10. The developer shall prepare a dust, weed and erosion control plan to be approved by the City prior to approval of any construction drawings for the first phase of the subdivision. 11. The developer shall be responsible for the creation of record drawings. All record drawings shall be created in accordance with the requirements detailed in the Record Drawing Requirements and Procedure form provided by the Engineering Division. This form shall be signed by the developer prior to construction plan approval. 12. All engineering designs for infrastructure and final plat(s) drawings shall utilize the published City of Pasco Vertical Control Datum and shall be identified on each such submittal. 13. The final plat(s) shall contain a 10 -foot utility easement parallel to all streets unless otherwise required by the Franklin County PUD. In this case the PUD needs a 15 foot easement along the west side of Road 90. 14. The final plat(s) shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on a lot or lots of this Plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat". 15. Street lighting must be installed to the City of Pasco/Franklin County PUD standards and as directed by the City Engineer. Residential street lights are typically installed every 300 feet, and collector/ arterial type street lights are typically installed every 150 feet. Street light positioning is alternating and is measured along the centerline of the road. 16. Prior to the City of Pasco accepting construction plans for review the developer must enter into a Storm Water Maintenance Agreement with the City. The developer will be responsible for obtaining the signatures of all parties required on the agreement and to have the agreement recorded with the Franklin County Auditor. The original signed and recorded copy of the agreement must be presented to the City of Pasco at the intake meeting for construction plans. 8 17. The developer will be required to conform to all conditions set forth in the Storm Water Maintenance Agreement including, but not limited to, regular cleaning and maintenance of all streets, gutters, catch basins and catch basin protection systems. Cleaning shall occur on a regular basis to ensure that no excess buildup of sand, trash, grass clippings, weeds or other debris occurs in any portion of the streets, gutters, or storm water collection facilities. Cleaning and upkeep of the streets, gutters, and storm water collection facilities must be to the satisfaction of the City Engineer. The developer will be responsible for operating and maintaining the storm drain system in accordance with the Storm Water Maintenance Agreement. 18. The developer will be required to comply with the City of Pasco Civil Plan Review process. 19. The existing irrigation system in the planting strip along Sandifur Parkway for the length of the residential portion of the plat shall be severed from the remaining portion of the Parkway irrigation system running west. The severed portion of the irrigation system shall either be connected to the existing system associated with Broadmoor Place or the portion fronting Broadmoor Terrace shall be a standalone system. The irrigation system modification must be coordinated with the Parks Division prior to any work taking place. 20. All areas of the existing Sandifur Parkway landscaping strip that are disturbed by installation of fencing, utility work or reconstruction of the irrigation system must be restored. All areas of the planting strip between the estate fence and the sidewalk that were never landscaped must be landscaped in conjunction with plat improvements. 21. The sewer line easement along the I-182 bike path shall be cleared, treated with a soil sterilant and rocked to the specifications of the Parks Divison. 22. The developer/ builder shall mitigate impacts to the Public School System by the "school impact fee" established by Ordinance at the time of issuance of building permits for homes. 23. The developer/ builder shall pay the City a "common area maintenance fee" of $475 per lot upon issuance of building permits for homes. These funds shall be placed in a fund and used to finance the maintenance of arterial boulevard strips. The City shall not accept maintenance responsibility for the landscaping abutting said streets until such time as all fees are collected for each phase that abut said streets. 24. The developer/ builder shall pay the "traffic impact fee" and "park fee" established by ordinance at the time of issuance of building permits for homes. 25. The developer shall install a common Estate type masonry wall/fence 6 feet in height adjacent the rear line of all lots backing on Sandifur Parkway as a part of the infrastructure improvements for the plat. Prior to installation the City must approve said wall/fence. The City may make repairs or replace the fencing as needed. Property owners adjoining said VI fence shall be responsible for payment of all costs associated with maintenance and upkeep. These fencing requirements shall be noted clearly on the face of the final plat(s). A concrete mow strip shall be installed under the common fence as directed by the City Parks Division and shall be approved by the Parks Division prior to installation. 26. Lots abutting Sandifur Parkway shall not have direct access to said parkway. Access shall be prohibited by means of deed restrictions or statements on the face of the final plat(s). 27. The developer shall install a common masonry wall/fence 8 feet in height along the north line of the utility easement adjacent to the I-182 bike path and the west line of Lot 81, as a part of the infrastructure improvements for the plat. Prior to installation the City must approve said wall/fence. The City may make repairs or replace the fencing along the bike path as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep. These fencing requirements shall be noted clearly on the face of the final plat(s). 28. The developer shall install a common Estate type masonry wall/fence 6 feet in height adjacent the west line of Lots 82 and 85 as a part of the infrastructure improvements for the plat. Prior to installation the City must approve said wall/ fence. 29. The developer shall install common Estate type masonry wall/fence 6 feet in height adjacent the east line of commercial the Lots in Block 3 and Lots 1, 2 and 3, Block 2 as a part of the infrastructure improvements for the plat. 30. The unused portion of the right-of-way on Road 90 abutting the commercial lots must be landscaped with shrubs, ornamental grasses and trees. Ground cover must be crushed basalt. RECOMMENDATION MOTION: I move to adopt Findings of Fact and Conclusions therefrom as contained in the February 19, 2015 staff report. MOTION: I move based on the Findings of Fact and Conclusions, as adopted, the Planning Commission recommend the City Council approve the Preliminary Plat for Broadmoor Terrace with conditions as listed in the February 19, 2015 staff report. 10 moms r r C, uj 0 J J U n � � M 2 •, \ �±a�o+mel�—� ! or ]111 §/ 0/ /mm §||| n a � aaaa�aa i til I i v1�7 siu4 "o'IV � I a � aaaa�aa ���"GLxAasxbaQaPk�C6� 8��®_5� gi BROADMOOR TERRACE �Sw x xA ................... ••, �• P UMINARYPI T PASW WASHINGTON W € iB a" �' ® m r �' 7' x r';✓' I` r a ^ i o I � i 1 i R va 4J ;s 0 (A 0 0 A ' a 7 f" i. ,i bA Ir lr fl I a 1 y �i2 u i t f PLANNING COMMISSION MEETING 1/15/2015 D. Preliminary Plat Preliminary Plat - Broadmoor Terrace IBig Creek Land Co.) IMF# PP 2014-0061 Chairman Cruz read the master file number and asked for comments from staff. Dave McDonald, City Planner, discussed the preliminary plat application for Broadmoor Terrace. Mr. McDonald reviewed the written report for the benefit of the Planning Commission and briefly discussed the layout of the plat. The westerly portion of the plat beyond Road 90 will remain commercial with seven large tracks set aside for commercial use. Approval conditions include block fencing on the north, south and west side of the plat. The conditions also include a $465 payment per lot to fund the maintenance of the Sandifur Parkway planting strip. The developer will need to disconnect the irrigation system that now runs to Road 100 and tie it into the irrigation system that the City maintains to the east. Mr. McDonald discussed several other conditions and stated many of them were standard conditions required of other developments in the neighborhood. Commissioner Kempf if there will be access to the walking path. Mr. McDonald responded that there would be access where the easement is located that will connect to the path. Commissioner Bachart asked if the developer owns the commercial property as well. Mr. McDonald answered yes, the boundaries of the plat extend all the way to Outlet Drive. The seven commercial lots will be a part of this development. Commissioner Greenaway asked about the impact of traffic. Mr. McDonald stated that in the past the City has retained traffic consultants who studied the entire area based on zoning and land use designations. The Comprehensive Plan designates a good portion of the site for multi -family or mixed residential. The study assumed there would be multi -family in this area, which would actually have more traffic than the proposed plat. Chairman Cruz added that the proposed preliminary plat is actually more favorable for less traffic than what the Comprehensive Plan would allow it to be. Mr. McDonald replied that each of the lots would also have to pay a traffic impact fee which goes into a fund to make necessary changes to Sandifur Parkway, such as, additional traffic lights. Cliff Mort, 1950 W. Bellerive Lane, Coeur D'Alene, ID spoke on behalf of his application as the managing member of Big Creek Land Company. He stated that they have been working on this particular property for 7-8 years and that they were the developers of Broadmoor Place and Columbia Place. Their goal was to provide housing for growing families rather than maximizing density. He stated that the block walls will look nice for the neighborhood. Andrew Thome, 5308 Westminster Lane, spoke on this application. He asked staff for clarification about high density apartment complexes. Mr. McDonald answered that within the Comprehensive Plan there is an area on this property set aside for mixed -residential development which would allow for single-family homes all the way up to apartments. Mr. Mort could have applied for an R-3 (Medium Density Residential) zone and built apartments but he has chosen to build single-family homes. Chairman Cruz added that this plan looks well thought out. Mr. Thome asked if there has been any thought given to the impact this new neighborhood will have on the schools and where they would attend school. He stated that Maya Angelou is nearly full and wanted to know if the School District would have to rezone the school districts. Mr. McDonald replied that all plats are sent to the School District for their comments and review. For this particular plat, staff has not received any comments. In the past, staff has received correspondence and comments indicating implementing school impact fees address the need for making provisions for schools. For example, each of the lots in the plat will have to pay $4,700 towards the schools. The School District decides where the boundaries are located and it is possible they could shift the boundary lines. There is one new school that opened this year and another being built in the area. Mr. Thome stated that he would rather see the whole area zoned commercial rather than homes since he lives in the neighborhood next to the proposed property. Chairman Cruz asked Mr. Thome why he would rather have commercial next to his neighborhood instead of modest density residential. Mr. Thome answered that he feels if it were all commercial the buildings would be larger and make the area less dense, more open and less congestion. Also, it is just a personal preference rather than another neighborhood. With no further questions or comments the public hearing closed. Commissioner Greenaway moved, seconded by Commissioner Kempf, to close the hearing on the proposed preliminary plat and initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the February 19, 2015 meeting. The motion passed unanimously. PLANNING COMMISSION MINUTES 2/19/2015 D. Preliminary Plat Preliminary Plat — Broadmoor Terrace (Big Creek Land Co.l IMF# PP 2014-0061 Chairman Cruz read the master file number and asked for comments from staff. Dave McDonald, City Planner, discussed the preliminary plat application for Broadmoor Terrace. He stated that this application goes along with the previous rezone that was just recommended to City Council. Staff had no additional comments. Commissioner Khan shared concern that she had from the rezone of this property, stating that she is concerned about the impact on the School District and the need for schools, the lack of income that comes from residential properties that could come from commercial properties. Although there are school impact fees and there is commercial property near Road 100, she still believes this area should be zoned commercially. Commissioner Polk agreed but now that the motion has already been made to rezone the property commercial, it only makes sense to move forward with the preliminary plat and see the land used most efficiently. She also discussed in the future seeing more mixed-use zoning. Commissioner Portugal stated it is important to find balance between commercial and residential. Chairman Cruz discussed how commercial development happens as the population grows, which is why there is still a need for residential growth. Residential will have to sometimes proceed the commercial. Having elevated residential (residential on upper floors of commercial buildings) units, such as Portland and other communities is great, but it isn't practical in a non -urban environment such as Pasco. Land is still vacant and relatively inexpensive so developers don't need to develop up but out. Commissioner Greenaway appreciates that the developer chose to plat larger lots and left seven lots for commercial, which is much better than apartments, which is what they could have developed. Chairman Cruz added that it also created a nice transition and buffer. Commissioner Portugal moved, seconded by Commissioner Bachart, to adopt the findings of fact and conclusions therefrom as contained in the February 19, 2015 staff report. The motion passed 6 to 1, with Commissioner Khan dissenting. Commissioner Portugal moved, seconded by Commissioner Bachart, based on the findings of fact and conclusions as adopted, the Planning Commission recommend the City Council approve the Preliminary Plat for Broadmoor Terrace with conditions as listed in the February 19, 2015 staff report. The motion passed 6 to 1, with Commissioner Khan dissenting. AGENDA REPORT FOR: City Council February 23, 2015 TO: Dave Zabell, City Manag Regular Mtg.: 3/2/15 Rick White, Community & Economic Development Director FROM: Dave McDonald, City PlannDr SUBJECT: Special Permit: Tebay Mini -Storage near the corner of Argent Rd. and Road 44 (MF# SP 2015-001) I. REFERENCE(S): 1. Special Permit Tebay Mini -Storage -Vicinity Map 2. Special Permit Tebay Mini -Storage - Proposed Resolution 3. Special Permit Tebay Mini -Storage - Report to Planning Commission 4. Special Permit Tebay Mini -Storage - Planning Commission Minutes Dated: 2/19/15 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 3/2: MOTION: I move to approve Resolution No. , approving a special permit for the location of a mini -storage facility near the corner of Argent Road and Road 44 as recommended by the Planning Commission. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On February 19, 2015, the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit be granted for the location of a mini -storage facility in a C-1 (Retail Business) zone near the northwest corner of Argent Road and Road 44. B. Following the conduct of the public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the automobile and off-road vehicle sales business. C. The recommended conditions are contained in the attached Resolution. D. No written appeal of the Planning Commission's recommendation has been received. on in Jel✓ "f 8 RESOLUTION NO. A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR THE LOCATION OF A MINI -STORAGE FACILITY NEAR THE CONER OF ARGENT ROAD AND ROAD 44. WHEREAS, Calin Tebay, submitted an application for the location of a mini - storage facility in a C-1 District near the corner of Argent Road and Road 44; and, WHEREAS, the Planning Commission held a public hearing on February 19, 2015 to review the proposed mini -storage facility; and, WHEREAS, following deliberations on February 19, 2015 the Planning Commission recommended approval of a Special Permit for the proposed mini -facility with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1. That a Special Permit is hereby granted to Calin Tebay for the location of a mini - storage facility in a C-1 (Retail Business) District under Master File # SP2015-001 with the following conditions: a) The special permit shall apply to Franklin County tax parcel # 117250030; b) The site shall be developed in substantial conformance with the site plan submitted with the Special Permit application; C) The property must be developed in conformance with the I-182 Overlay District design standards; d) All aisle -ways between buildings and all entrance driveways/roads shall be hard -surfaced; e) All building walls exposed to an existing city street together with all walls visible from adjoining properties shall contain architectural features to add interest and aesthetic qualities to building by the use of masonry coursing, pilasters, patterning, alternating textures and decorative molding to match the existing office building. No composite materials, such as typical home siding, are permitted; f) All metal roofing shall be colored to complement the exterior walls of the mini -storage buildings while minimizing glare; 1 g) All security lighting shall be shielded and designed to prevent the encroachment of light onto adjoining properties; h) The Special Permit shall be null and void if a building permit has not been obtained by April 1, 2016. Passed by the City Council of the City of Pasco this 2"d day of March, 2015. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney REPORT TO PLANNING MASTER FILE NO: SP 2015-001 APPLICANT: Calin Tebay HEARING DATE: 2/19/2015 7320 Sandy Ridge Rd ACTION DATE: 2/19/2015 Pasco, WA 99301 BACKGROUND REQUEST FOR SPECIAL PERMIT: Location of a Mini -Storage Facility in the C-1 Zone 1. PROPERTY DESCRIPTION: Legal: That portion of the southwest quarter of Section 14, Township 9 North, Range 29 East, W.M., located southerly of the FCID Canal right-of-way, easterly of Road 44 and north of Argent Road. General Location: Northwest corner of Rd 44 and Argent Rd Property Size: Approximately 7 acres 2. ACCESS: The site has access from primarily Rd 44. 3. UTILITIES: Water and sewer lines are located in Argent Road to the south. Most of the proposed storage buildings will not require connection to municipal sewer and water. 4. LAND USE AND ZONING: The property is zoned C-1 (Retail Business). The zoning and land use of the surrounding properties are as follows: NORTH: RS -1 - Single -Family Residences SOUTH: RS -20 - I-182 and Single -Family Residences EAST: RT- Vacant WEST: RS -1 - Single -Family Residences S. COMPREHENSIVE PLAN: The site is designated in the Comprehensive Plan for future commercial uses. The Plan does not specifically address self - storage facilities, but elements of the Plan encourage the promotion of orderly development including the development of zoning standards for off- street parking and other development. Policy LU -1-B encourages enhancement of the physical appearance of development within the City. The Comprehensive Plan (LU -4-A) encourages the location of commercial facilities at major intersection to avoid commercial sprawl and avoid disruptions of residential neighborhoods. Policy LU -2-D requires all development to be landscaped. ED -3-E suggests the use of landscaping to provide a buffer between less intensive uses (such as residential) from utilitarian areas of commercial and industrial facilities. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City 1 Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non -Significance (DNS) has been issued for this project under WAC 197-11-158. ANALYSIS The proposed site is an irregular shaped parcel located south of the FCID canal, north of Argent Road and I-182 west of Road 44. Due to the site's location at the intersection of two major streets, it's awkwardness for residential development and the fact that it is highly impacted from I-182 it has been designated in the Comprehensive Plan for commercial uses. Accordingly, the site has been zoned C-1 (Retail Business) for about 33 years. Mini -storage facilities are not a permitted use in the C-1 (Retail Business District). Mini -storage facilities are, however, a conditional use that may be permitted only by the granting of a special permit. Special Permit reviews and determinations are made based upon the criteria listed in PMC Section 25.86.060. If it can be demonstrated that a mini -storage facility will be in accordance with the policies of the Comprehensive Plan, that it will be maintained in harmony with the existing or intended character of the surrounding neighborhood, and that it generally supports the other criteria of PMC Section 25.86.060, a Special Permit may be approved The applicant is proposing to develop the northern 2/3 rds of the site as a mini - storage facility with the western half being reserved for future storage buildings. The south third at the intersection of Road 44 and Argent Road is being reserved for permitted C-1 uses. The site plan indicates there will be nine storage buildings and one office. The storage buildings will vary in size from 3,600 square feet to 6,600 square feet. In all, a total of 48,930 square feet of new storage structures is proposed. As discussed above the Special Permit review process allows the Planning Commission to make a determination on whether or not a proposed use will be or can be maintained in harmony with the existing or intended character of the neighborhood. It is through this process that the Planning Commission may develop approval conditions that would ensure the proposal will be established and operated in harmony with the neighborhood. The intended character of the site and properties to the east includes future retail and office uses as well as residential uses. Residential development is intended for properties to the north. The community recognized the site was not conducive to residential development as evidenced by the fact it was zoned for commercial development more than three decades ago. However, the site borders a residential neighborhood to the north. This neighborhood is separated from the site by the FCID canal right-of-way which is 50 feet wide. The residential neighborhood is also elevated above the site by over 30 feet creating another type of a buffer. 2 The site's C-1 zoning permits a variety of commercial retail, office and service business to locate on the property. An office complex with square footage comparable to the proposed mini -storage facility would generate about 560 vehicle trips per day and a similar sized retail shopping center would generate approximately 2,100 vehicle trips per day. High impact facilities like a small convenience store/gas station can generate around 2,200 vehicle trips per day. By comparison the Institute of Traffic Engineers Manual estimates the proposed mini - storage facility will generate about 13 vehicle trips per day. Based upon vehicular traffic to the site the proposed mini -storage facility would create less noise, vibration and commotion that a permitted use in the C-1 zone. Additionally the hours of operation for a restaurant or tavern (both permitted uses) could also have a greater impact on the neighborhood than a min storage facility. FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is located at the northwest corner of Rd 44 and Argent Rd. 2. The site is accessed from Rd 44. 3. Currently the site is approximately 7 acres in size. 4. Municipal sewer and water are currently located in Argent Rd to the south. 5. The site currently vacant. 6. The site is zoned C-1 (Retail Business). 7. Uses permitted in the C-1 zone include motels, restaurants, retail stores, offices, convenience stores and taverns/night clubs. 8. Mini -storage facilities are permitted conditional uses in C-1 zones and require special permits. 9. The Comprehensive Plan designates the site for future commercial uses. 10. The site is located within the boundaries of the I-182 Overlay District. 11. The site is separated from the First Place subdivision by the FCID canal. 12. The applicant proposes to increase the capacity of the existing mini -storage facility by constructing nine storage buildings and one office building. 13. Estimates from the Institute of Traffic Engineers Manual 8th Addition indicate the proposed mini -storage facility could generate about 13 vehicle trips per day. By comparison the manual estimates a small convenience store/gas station can generate around 2,200 vehicle trips per day CONCLUSIONS BASED ON THE FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusion based upon the criteria listed in P.M.C. 25.86.060 and determine whether or not the proposal: (1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? A mini -storage facility can be compatible with several Comprehensive Plan policies. Policy LU -1-B encourages enhancement of the physical appearance of development within the City. The proposal would replace vacant land with a well-developed facility with a landscaped street. Policy LU -2-D requires all development to be landscaped. Development of the site currently includes landscaping which support policies of the Comprehensive Plan (LU2-D). The Comprehensive Plan (LU -4-A) encourages the location of commercial facilities at major intersection to avoid commercial sprawl and avoid disruptions of residential neighborhoods. (2) Will the proposed use adversely affect public infrastructure? All municipal utilities are currently available to the site from Argent Road. Water and sewer demands of the proposed use will be negligible compared to permitted uses such as restaurants and similar uses. Impacts to the adjoining streets will likewise be minimal due to the low volume of traffic typically generated by mini -storage facilities. (3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The Comprehensive Plan (LU -4-A) encourages the location of commercial facilities at major intersection to avoid commercial sprawl and avoid disruptions of residential neighborhoods. The proposed site is zoned C-1 and is at the intersection of two major streets (Rd 44 & Argent). The proposed facility will be set back from the intersection of Road 44 and Argent Road to reserve the most visible portions of the site for permitted uses. Due to the lack of traffic and noise generated by mini -storage facilities the proposal may be more in harmony with the neighborhood than permitted uses. (4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? Structures in the C-1 zone are limited to thirty five (35) feet in height. None of the proposed structures will approach 35 feet in height with the tallest structure being twenty five (25) feet in height. The location of mini -storage facilities adjacent to residential neighborhoods within the City have resulted in complaints being forwarded to the City. 4 According to Franklin County assessors records the location of a mini - storage facility immediately adjacent to the Sunny Meadows subdivision has not impacted the assessed value of the homes directly north of the mini - storage facility. (5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The City receives few to no complaints about the operations of mini -storage facilities adjacent to residential neighborhoods Typically, mini -storage facility generate far less traffic, noise, dust, etc. than some uses permitted in the C-1 zone; such as restaurants, taverns, night-clubs and car -washes. The normal hours for general (customer) access for storage units is between Gam to l 1pm; with 24-hour access available for an added cost. (6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district? As a general land use, mini -storage facilities are not inherently dangerous to public health or safety and do not generate nuisance conditions. Villas has been commercially zoned ever since the homes were developed. APPROVAL CONDITIONS 1) The special permit shall apply to Franklin County tax parcel # 117250030; 2) The site shall be developed in substantial conformance with the site plan submitted with the Special Permit application; 3) The property must be developed in conformance with the I-182 Overlay District design standards; 4) All aisle -ways between buildings and all entrance driveways/roads shall be hard -surfaced; 5) All building walls exposed to an existing city street together with all walls visible from adjoining properties shall contain architectural features to add interest and aesthetic qualities to building by the use of masonry coursing, pilasters, patterning, alternating textures and decorative molding to match the existing office building. No composite materials, such as typical home siding, are permitted; 6) All metal roofing shall be colored to complement the exterior walls of the mini -storage buildings while minimizing glare; 5 7) All security lighting shall be shielded and designed to prevent the encroachment of light onto adjoining properties; 8) The Special Permit shall be null and void if a building permit has not been obtained by April 1, 2016. The proposed project is part of a 1031 tax exchange. As a result the applicant has a limited amount of time to complete this project. He has therefore asked that the Planning Commission act on the matter following the hearing on February 19th. MOTION: I move to adopt findings of fact and conclusions therefrom as contained in the February 19, 2015 staff report. MOTION: I move based on the findings of fact and conclusions as adopted the Planning Commission recommend the City Council grant a special permit for the location of a mini - storage facility on tax parcel # 117250030 with conditions as contained in the February 19, 2015 staff report. 6 ®W. tr, _..Am z D C U O w N = O � � N ct �--1 HOVLEY LN o W ANGELO LN , � N U I{, UL E y J f D z o� N = --cho at� U Z� �O u uj_ NE- ct FM v�Lj oU)ANGELO LN ,�..NTOM .. ct Tomo _ w N C O N add �2 I, A 4J k O NO V O O PA :-.'y' E `_ "�# „� !� �, i `� �� ` ,., � � @� - i, ��. k�: � f 5� , � � �. '� I � , , _.�. ,�. �a' Ii �� ,�.. 9i .. _ 4 d- (p m - =-----. � _ § §, i ! � !; IJIII !+ ' /i &, 2 m . d|` m - =-----. � _ § §, i ! � !; !+ ' /i &, 2 m . z p p k_ � m z y A" M! m I DDesign Development Floor Plan M OFFICE / SUITE OW OF PASCO Desert Star Properties, 7320 Sandy Ridge Rd Pasco, WA 99301 €A a PLANNING COMMISSION MINUTES 2/19/2015 PUBLIC HEARINGS: A. Special Permit Special Permit to Locate Mini-Storaze Facility in C-1 (Retail Business) Zone Malin Tebay) (MF# SP 2015-001) Chairman Cruz read the master file number and asked for comments from staff. Dave McDonald, City Planner, discussed the special permit application for the location of a mini -storage facility in a C-1 (Retail Business) zone. The proposed site is located on the northwest corner of Road 44 and Argent Road, just north of the I-182 freeway and just south of the FCID Irrigation Canal. This has always been an odd piece of property and slightly difficult to develop, particularly for residential. For many years it has been indicated on the Comprehensive Plan for Commercial development, taking advantage of the two major streets and has been zoned C-1 for three decades. The C- 1 zoning designation would allow for a variety of commercial uses, such as restaurants, offices, a variety of stores, convenient stores and gas stations, all of which wouldn't have to go through the special permit process. Mini -storages, however, require extraordinary review through the special permit process. Mr. McDonald explained that if an office complex equal in size to the proposed mini - storage buildings was located at this site it could generate 560 vehicle trips per day. A commercial retail development of equal size would generate over 2,000 vehicle trips per day. A convenient store could generate 2,220 vehicle trips per day. With those trips comes noise, traffic and commotion. The proposed mini -storage on the other hand, according to the Institute of Traffic and Engineers, would only generate about 13 vehicle trips per day. Staff provided findings of fact, approval conditions and a recommendation for City Council. Due to time constraints staff is recommending the hearing and the Council recommendation be expedited on this application. Commissioner Portugal asked for clarification on the process. Chairman Cruz responded that they would hold a public hearing and make a recommendation to Council in one night. Mr. McDonald stated that he needed to point out that there will be a full-time office/ caretaker's facility for security. The mini -storage facility has also been setback from the corner to leave the more visible portion of the property open for permitted uses. 1 Chairman Cruz replied that it could be left open for a convenient store or like activity. Commissioner Khan asked what would be placed between the canal and border of this site. Mr. McDonald answered that there is a canal road and the canal. The homes are elevated about 30 feet above the site itself so they will see over the proposed property and there is a masonry block wall which blocks a good portion of the view so as far as aesthetics from the homes above, they won't see the units at all. Commissioner Bachart asked if the applicant will have to finish the sidewalk down to the corner of the property. Mr. McDonald explained that the applicant will be required to install curb, gutter and sidewalk along the distance of their development and the Engineering Department may work with the applicant on a deferral for the southern portion. The rest down to the intersection will finish it out when the corner is developed. Commissioner Bachart stated that there is a gap by the canal. Mr. McDonald explained eventually the City will have to get with the Irrigation District to widen the bridge. The long term goal of the Irrigation District is to pipe the whole irrigation ditch but will likely be quite a ways down the road. Commissioner Bachart asked for clarification on the number of cars estimated to visit the storage facility per day. Mr. McDonald answered that it was a day average according to the ITE Transportation Manual. Commissioner Bachart stated that he was concerned since there is a hump in the road to the north. Mr. McDonald responded that it was also a concern of the City as well. The applicant's first plan included and office and entrance at the north end of the property. Staff asked to have it moved to the south to get it away from the hump in the road to a flatter section. Commissioner Khan asked if the entrance would be located close to the office building. Mr. McDonald replied that it would. Commissioner Khan said that there is a bit of a blind spot by this property and asked if there were any plans for a traffic light to prevent traffic that is traveling very fast. Mr. McDonald stated yes, the Engineering Department is looking at both Road 44 and Road 36 for signalization but was unsure when it will take place. Chairman Cruz added that part of the recommendation pushes the entry farther away from the intersection so concerns should be mitigated. Commissioner Bachart asked about an on/off ramp from the freeway and when or if that will happen. Mr. McDonald answered that the Engineering Department has been working on it. One of the thoughts was to bring a ramp off at Road 44. This was supposed to be included in a study by the Federal Highway Department which also included an off ramp on Road 52. It is now understood that the two ramps have been separated and the study will move forward on the Road 52 ramp. The Road 44 ramp has been put to the side for now. Mr. McDonald explained these studies take several years and once they are completed there are a number of years of design work and then more time to get funding. Calin Tebay, 7320 Sandy Ridge Road, spoke on behalf of his application. He stated that the reason for needing to expedite this application is because there is a tax free deferral and he has to have the facility built within nine months. He discussed the details of the structure and office. His goal is to have a nice, upscale storage facility that is safe. The site plan reflects possible future buildings but at this time that area will not be developed. Mr. Tebay stated that he has also worked with the Engineering Department on this project. With no further comments the public hearing closed. Mr. McDonald pointed out many storage facilities leave gravel throughout their property which creates dust but in this case, and the applicant has agreed, to pave all of the aisle ways between the units and the entryway to be hard surfaced. This is similar to the other recent facilities. Chairman Cruz used the storage facility on Road 100 as a reference. Commissioner Khan moved, seconded by Commissioner Polk, to adopt the findings of fact and conclusions therefrom as contained in the February 19, 2015 staff report. The motion passed unanimously. Commissioner Khan moved, seconded by Commissioner Polk, based on the findings of fact and conclusions as adopted, the Planning Commission recommend the City Council grant a special permit for the location of a mini -storage facility on tax parcel # 117-250-030 with conditions as contained in the February 19, 2015 staff report. The motion passed unanimously. AGENDA REPORT TO: City Council February 17, 2015 FROM: Dave Zabell, City Manager,I Workshop Mtg.: 2/23/15 Regular Mtg.: 3/2/15 SUBJECT: Consideration of Multi -Agency Three Rivers Information & Communication Services (MATRICS) Interlocal Agreement I. REFERENCE(S): MATRICS - Interlocal Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 2/23: Discussion 3/2: MOTION: I move to approve the Interlocal Agreement for the creation of the Multi -Agency Three Rivers Information & Communication Services (MATRICS) with the cities of Richland and Kennewick, and Benton and Franklin Counties. III. FISCAL IMPACT: None at this time. IV. HISTORY AND FACTS BRIEF: V. A) The City has been working in concert with Franklin and Benton Counties and the cities of Kennewick and Richland toward the consolidation of the two Public Safety Answering Points (PSAPs) serving the these agencies and others in the Tri -Cities region since 2007. Currently, law enforcement agencies in Benton County are dispatched by a PSAP operating on an 800 MHz frequency, while agencies in Franklin County are dispatched by a PSAP operating on VHF frequencies, the result being, that police officers from the two counties are unable to reliably and efficiently communicate with one another by radio. The lack of interoperability between the two radio systems is constant and during interagency incidents, represents a safety issue for the officers involved and the public. B) Consolidation of the two PSAPs into one, operating on an 800 MHz platform, is a City Council goal. The consolidation process has yielded the attached interlocal agreement (Agreement) for Council consideration which establishes an organization called Multi - Agency Three Rivers Information & Communication Services or MATRICS. A) If approved by all Member Agencies, the proposed Agreement will serve as the framework toward the consolidation of the two PSAPs through the establishment of MATRICS. MATRICS will serve as the vehicle through which the Member Agencies can effectively and efficiently meet their needs for public safety communications, records retention and usage, information technology, and other approved functions. B) If ratified, MATRICS shall create and approve by-laws consistent with the terms provided in the Agreement. Membership of the corporation shall be limited to the Member Agencies participating in this Agreement. C) The proposed Agreement establishes that governance of MATRICS will be carried out by Board of Directors ("Board") composed of one member appointed by each of the legislative bodies of the various Member Agencies. D) Approval and execution of the Agreement by the Member Agencies is a major step toward consolidation of the two PSAPs serving the Tri -Cities region, and lays the groundwork for subsequent agreement(s) to resolve other matters relating to consolidation (e.g. potential "buy in" costs, transfer of equipment and/or technology, personnel, etc.). E) Staff recommends approval of the Agreement. 10(a) 2015 INTERLOCAL COOPERATION AGREEMENT FOR MULTI -AGENCY THREE RIVERS INFORMATION & COMMUNICATION SERVICES (MATRICS) This 2015 Interlocal Cooperation Agreement for Multi -Agency Three Rivers Information and Communications Services ("Agreement") is entered into by and between the Cities of RICHLAND, KENNEWICK and PASCO, and the Counties of BENTON and FRANKLIN (collectively, the "Member Agencies"), and shall be effective on the date on which it has been adopted and executed by the legislative authority of the last Member Agency. RECITALS WHEREAS, Chapter 39.34, RCW (Interlocal Cooperation Act) permits local government units to make the most efficient use of their powers by enabling them to cooperate with other localities and thereby to provide services and facilities in a manner that will accord best with geographic, economic, population, and other factors influencing the needs and development of local communities; and WHEREAS, various municipalities, agencies, and entities located within the Counties of Benton and Franklin recognize the benefit the public would receive from providing consolidated emergency and public safety communications, records, and information technology to maximize efficiency and effectiveness of service to the public at minimum cost; and WHEREAS, partial consolidation has been realized under the Bi -County Police Information Network (BI -PIN) Interlocal Agreement and the Benton County Emergency Services (BCES) Interlocal Agreement, both of which are superseded and replaced by this Agreement; and WHEREAS, the undersigned Member Agencies now desire to create a single services management organization to provide law enforcement, fire and emergency medical services, communications technology, and related support services to the participants of this Agreement as the most effective and economical method to support each of the Member Agencies' respective constituents; and WHEREAS, to these objectives these Member Agencies are, or will be, committing themselves by appropriate legislative action. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants contained herein, upon approval of each of the Member Agencies in accordance with RCW 39.34: 1. CREATION OF MATRICS. The Multi -Agency Three Rivers Information and Communication Services (hereinafter "MATRICS") is hereby created to allow all current and MA TRICS Interlocal - 2015 Page I future Member Agencies to effectively and efficiently meet their combined needs for public safety communications, records retention and usage, information technology, and other approved functions. MATRICS, a public body, being an instrumentality of its members, shall be organized as a nonprofit corporation under Chapter 24.06 RCW as authorized by the Interlocal Cooperation Act, Chapter 39.34 RCW. Upon incorporation, MATRICS shall create and approve by-laws consistent with the terms provided herein. Membership of the corporation shall be limited to the Member Agencies participating in this Agreement. 2. ASSIGNMENT OF CONTRACTS, RIGHTS, AND DUTIES. MATRICS is authorized to assume, at its discretion, assignment of all contracts, rights, and duties so existing between BCES and/or BI -PIN and any other persons or organizations as of the effective date of this Agreement. 3. PRIOR INTERLOCAL AGREEMENTS SUPERSEDED. This Agreement is intended to supercede and replace the Bi -County Police Information Network (`BI -PIN") Interlocal Agreement entered into in 1982 and amended in 1988, 1992, 1995, and 2003, and the non -emergency management functions (i.e., dispatch functions) of the Benton County Emergency Services ("BCES") Interlocal Agreement entered into in 1996 and amended in 2006 and 2008. 9 a. "Agreement" means this Multi -Agency Three Rivers Information and Communication Services Interlocal Cooperation Agreement. b. "Member Agency" or "Member Agencies" means those jurisdictions who are fully participating, have ownership equity in MATRICS, are meeting financial obligations, and have voting rights as determined within this Agreement. At the onset of this Agreement, this shall mean Franklin County, Benton County, and the Cities of Pasco, Kennewick, and Richland. C. "Subscribers" means those municipal jurisdictions who are receiving some or all of the services provided by this organization for a contract fee, who do not have voting rights on the Board of Directors ("Board") and may not participate on the Strategic Advisory Committee. d. "Service Line" means a major category of service being offered by MATRICS to its Member Agencies and subscribers, having an associated fee schedule/formula. e. "Quorum" means a majority of the number of members of the Executive Board. The Board is required to have a quorum in order to conduct business. f. "Communications Center" is the physical location where emergency telephone numbers are answered by trained staff and from which law enforcement, fire and emergency medical services are directed to respond to emergency calls. g. "Calls for Service" or "CFS" refers to an assignment directed by the Dispatch Center to law enforcement, fire and/or emergency services requiring the assigned MATRICS Interlocal - 2015 Page 2 agency to respond and provide services.. The calls are initiated by the Dispatch Center and issued through normal channels (e.g., digitally through the CAD system, via radio). h. "Data Center" is the facility used to house computer systems and associated components, such as telecommunications and storage systems. It generally includes redundant or backup power supplies, redundant data communications connections, environmental controls (e.g., air conditioning, fire suppression) and security devices. i. "Seats" refers to the number of licenses for software that a jurisdiction may use, typically as measured through the number of authorized log -ins to the software. j. "Absolute two-thirds vote" means two-thirds of the total eligible voters, whether present or not, on an issue are required for approval of an action. An absolute two-thirds vote is required for approval of MATRICS policies, budget adoption and amendment, and all personnel actions. All other actions of the Executive Board require approval by simple majority vote. Abstentions shall be counted as nay votes. 5. TERM OF AGREEMENT. This Agreement shall be of unlimited duration, subject to the termination provisions contained herein. The effective date of this Agreement shall be the date the last -signing Member Agency obtains legislative approval of this Agreement. 6. PURPOSE. Through this Agreement, the Member Agencies assign to MATRICS the authority for public safety communications, certain records retention and usage, and other approved functions as determined by the Board, for the purpose of communications and dispatching for public health and safety services. 7. MEMBERSHIP. The "Member Agencies" of MATRICS shall be the municipalities, agencies, and entities listed in Exhibit A that have approved this Agreement in accordance with RCW 39.34.030, as well as those municipalities, agencies, and entities that, from time to time, may be permitted by the Member Agencies to join MATRICS as Member Agencies, and that shall approve this Agreement, and any amendments thereto, in accordance with RCW 39.34.030 and the provisions of this Agreement. a. Process for Adding New Members. Upon receipt of a written application or request to join MATRICS, the Executive Director shall present it to the Board Chair, who will forward it to the Board of Directors at their next board meeting. The Board may direct an evaluation to be completed by the Executive Director to determine the operational and fiscal impacts of adding the proposed member to MATRICS. A preliminary report of any such report will be presented to the Board at its next meeting. The Board may take action on the application or direct that further study be undertaken to address remaining issues or concerns identified by the Board. The results of such study shall be presented to the Board at a regular or special meeting as soon as practicable. After receiving the final report, the Board may take action to approve , deny or table an application. As a condition of membership, new Members added to MATRICS must agree to execute an Addendum to this Agreement recognizing said new Member and specifying the Member's financial responsibility to MATRICS as provided in Section 12(g)(5), below. AM TRICS Interlocal - 2015 Page 3 b. Change in Existing Member Status. The parties recognize that over time the status of one or more of its existing member organizations may change as a result of mergers, consolidations, creation of a regional fire authority, or other organizational status changes. At least six (6) months prior to the effective date of such change in status of any member, such member shall provide notice to the Board and submit any and all reasonably necessary information requested by the Executive Director to MATRICS, to facilitate evaluation of potential operational and fiscal impacts on MATRICS. The Executive Director shall present his/her findings to the Board. (1) If a majority of the Board finds that the change in a member(s) legal status has a material impact on the finances or operations of MATRICS, the Members agree that this Interlocal Agreement shall be renegotiated to address such impact(s). (2) If a majority of the Board finds that the change in a Member's legal status has no material impact on the finances or operations of MATRICS, the Members agree to execute an Addendum to the Agreement recognizing the Member's successor - in -interest or assignee, as necessary to accurately reflect the current Membership of MATRICS. 8. SUBSCRIBING AGENCIES. The "Subscribing Agencies" of MATRICS are those municipal jurisdictions who are receiving some or all of MATRICS's services for a contract fee, who do not have voting rights on the Board, and do not participate on the Strategic Advisory Committee. The Board shall stipulate the application process for a jurisdiction desiring to become a Subscriber for all or partial Service Lines of MATRICS. Said jurisdiction must be located either within or adjacent to a county that is a Member Agency of MATRICS. Board approval is required prior to offering such services. Such new Subscribers would be subject to the Service Line costs based upon their usage, and responsible for paying a network attachment fee to connect to the MATRICS network in such amounts as determined by the Board. 9. BOARD OF DIRECTORS. MATRICS shall be governed by a Board of Directors (`Board") composed of Board Members appointed by the legislative bodies of the various Member Agencies to this Agreement. Each Member Agency shall be entitled to one Board Member. Each Member Agency shall designate one or more "Alternate Board Member(s)" for its Board Member position(s). Alternate Board Members, whose names shall be filed with MATRICS, shall act in lieu of the Board Member when the Board Member is not otherwise available to attend meetings. The Alternate Board Member shall have full powers to vote and act as a Board Member at all meetings that the Alternate Board Member attends in lieu of the regular Board Member. 10. BOARD ACTIONS AND VOTING. Unless otherwise provided in this Agreement, decisions of the Board shall be made at a public meeting for which proper notice was given and after a quorum has been established. The presence of fifty-one percent (51%) of the total number of Member agencies shall constitute a quorum for the purpose of transacting business. 11. BOARD OF DIRECTORS POWERS. In furtherance of its purposes, the Board shall have the power to: MATRICS Interlocal - 2015 Page 4 a. Acquire, receive, take by gift, construct, improve, own, manage, lease, transfer, and sell real, personal, and intangible property, b. Operate and maintain MATRICS's equipment and facilities; C. Enter into contracts with public and private entities; d. Employ and terminate personnel, with or without cause, and contract for personnel and services with public and private entities; e. Defend and pursue legal actions; f. Establish and collect rates, fees, charges, and collect assessments as determined by this Agreement; g. Review and adopt an annual budget and approve budget expenditures; h. Recommend action to the legislative bodies of the Member Agencies; i. Establish policies, guidelines, or regulations to carry out MATRICS's operations and responsibilities; and j. Exercise all other powers that are within the statutory authority of, and may be exercised by, its Member Agencies with respect to their duty to provide emergency and public safety communications services, and all other duties that each Member Agency has assigned to MATRICS pursuant to this Agreement. 12. BOARD DUTIES. a. Board Chair/Meetines. The Board, at its initial meeting, to be held no later than September 2, 2015, shall elect a Chair and Vice -Chair from among the Board Members. The Chair will be the presiding officer of the Board and Board meetings. The Vice - Chair will act as the presiding officer in the Chair's absence, unless the Vice -Chair is also absent, in which event a pro tem Chair shall be elected by a majority of the Board to act as the presiding officer of that meeting. Should the Chair resign from his or her position during the year, the Vice -Chair will assume the position of Chair, and the Board shall elect a new Vice -Chair. At the initial meeting, the Board also shall determine the time and place of its meetings; provided that the Board may, with notice, change its meeting schedule. The Board shall hold meetings at the call of the Chair or any two or more members. In no case shall the Board meet less than twice annually. Meetings shall be held at a location within the MATRICS service area. b. Board Committees. The Board Chair may, as the need exists, create Ad Hoc Technical Advisory Committees to engage in activities in support of the Board's work. Committees will be composed of Board Members, Alternate Board Members, Strategic Advisory Committee members, and/or individuals with relevant expertise or experience beneficial to the particular committee objective. Committee members shall be volunteers appointed by and serving at the will of the Board Chair. MATRICS Interlocal - 2015 Page 5 C. Executive Director. The Board shall appoint a MATRICS Executive Director, who shall be selected based on his or her relevant technical, financial and administrative experience and competence. The appointment shall be made on the basis of merit only. The Executive Director is an "at will" position and may be terminated from the position upon vote of the Board with or without cause. The Executive Director shall report to the presiding officer and be responsible to the Board; shall advise the Board, by budget proposals and other appropriate means, with regard to legislative action being considered by the Board; shall administer the program and operations of MATRICS consistent with policies adopted by the Board; shall be the Board's financial officer, with any disbursements exceeding budgeted amounts to be approved in advance by the Board; shall have authority, delegated by the Board, to hire, discipline, and discharge all MATRICS personnel consistent with policies adopted by the Board; and shall perform such additional duties and exercise such additional authority as the Board may, from time to time, assign to or confer upon the Executive Director. d. Additional Services. The Board shall evaluate and determine the appropriateness of including additional communications, dispatching or other services for Member Agencies and others, when so requested, and shall determine whether and how such services should be provided and the appropriate fees for such services; provided that such fees shall offset all installation and operational costs applicable to such services. Additional services may include, but shall not be limited to, alarms for public and private buildings. The Board shall not approve additional services that detract from the effectiveness of MATRICS's emergency and public safety communications services. e. Operational Enhancements. It shall be the objective of the Board to encourage future additional cooperation among Member Agencies. The Executive Director, with the advice and assistance of the Strategic Advisory Committee, shall actively consider and evaluate opportunities that would enhance the operational effectiveness of public health and safety communications, to the benefit of the taxpayers and residents of the areas served. The Executive Director's and/or Strategic Advisory Committee's recommendations and proposed actions may be presented to the Board and/or Member Agencies, when the Board so directs. f. Personnel Policies. The presiding officer may, as needs require, appoint a Personnel Committee, which shall advise the Board and the Director in the formulation and administration of MATRICS's personnel policies. The Board shall establish the personnel policies of MATRICS, and revise them as the Board deems appropriate. g. Finances. The Board shall consider and give approval to MATRICS's annual budget prior to October 1 of the preceding year; provided that the Board may, by resolution, set a revised deadline as required. The Board shall advise the Member Agencies of the program and objectives of the budget, the financial participation of each Member Agency, and the planned use of reserves for the ensuing year. No expenditures outside an approved budget may be made by MATRICS without express Board approval. Any and all revenues received by MATRICS shall be placed in accounts approved by the Board. (1) MATRICS shall be funded by the proceeds of telephone excise taxes, 911 taxes, an annual levy upon Member Agencies, buy -in fees, and Service Line fees paid by subscribing agencies. Upon the effective date of this Agreement, all Member Agencies hereby MATMICSInterlocal - 2015 Page 6 agree to assign and forward all telephone excise taxes and 911 taxes received by the jurisdiction to the operation and administration of MATRICS. The annual levy upon Member Agencies, buy - in fees, and Service Line fees paid by subscribers shall be determined and approved by the Board. (2) MATRICS may accept gifts, grants, or loans of money, equipment or services from any lawful source. MATRICS shall cooperate with local, state and federal government agencies and any private funding sources to maximize the use of grants or gifts for equipment and operations. (3) The Board may increase the required financial contributions of the Member Agencies within a budget year to meet emergency needs or cover extraordinary expenses not anticipated in MATRICS's approved budget. Such increases shall be proportionate to the total budget responsibility of each Member Agency. In the event the cost overrun can be attributed to one or more specific Member Agencies or subscribers, the Board may vote to assess the overrun to those specific Member Agencies or subscribers in lieu of levying all Member Agencies in proportion to budget responsibility. (4) From time to time, some form of new service may be available to make all or part of MATRICS's operation more beneficial to some participating Member Agencies than to others. If this should be the case, any Board approval shall be contingent on approval of a separate Board action detailing the apportionment of costs to each Member Agency for the provision of said service. (5) If a new Member Agency joins MATRICS, the Board shall determine the financial contribution for the new Member Agency from the effective date of membership until the next regular cost allocation among all Member Agencies. 13. PROPERTY AND EQUIPMENT. a. hi accordance with RCW 39.34.060, upon the effective date of this Agreement, certain properties, equipment and monies, including certain properties, equipment and monies titled to agencies superseded by this Agreement, shall become the property of MATRICS. The Board is authorized to accept title to any such property as identified in Exhibit B of this Agreement. b. Any property, equipment, or monies lawfully acquired, from any source and in any way, after the effective date of this Agreement shall be the sole property of MATRICS. C. As needed, and in conformance with the approved budget, equipment and furnishings may be acquired by, and title shall rest with, MATRICS. The Executive Director shall maintain a schedule of such equipment. Requested changes in equipment and furnishings shall be included in the Executive Director's draft annual budget and presented in detail to the Board during the budget review process. 14. STRATEGIC ADVISORY COMMITTEE. The Strategic Advisory Committee, to be composed of the Police and Fire Chiefs of the Member Agencies, or their designees, shall MATRICS Interlocal - 2015 Page 7 meet periodically with the Executive Director to assist and advise the Executive Director as to operational and procedural matters. The Strategic Advisory Committee shall select an individual to act as its Chair. The Chair shall advise the Board at its regularly scheduled meetings, and otherwise as appropriate, of the needs of the operating departments serviced by MATRICS when requested by the Executive Director or any member of the Board of Directors. 15. WITHDRAWAL/REMOVAL FROM MATRICS. a. Withdrawal. The parties acknowledge that in entering into this Agreement, significant financial and personnel resources have been expended. Therefore, no Member Agency may voluntarily withdraw from this Agreement within the first five (5) years following the date of membership. After such time, any Member Agency may withdraw from MATRICS by giving written notice of no less than twelve (12) months (the "Withdrawal Period"). The written notice must contain evidence of approval of the withdrawal by the Member Agency's legislative authority. The withdrawal will be effective on December 31 following the expiration of the Withdrawal Period. Once submitted, a notice of withdrawal may be rescinded only with approval of the Board. b. Removal of a Member Agency. Any Member Agency may be removed from MATRICS by the Board where it finds that the Member Agency has materially breached this Agreement. A material breach is defined as a failure to pay the required Member Agency contribution toward the annual budget within a reasonable amount of time after receiving written notice to pay the same. A Member Agency removed from MATRICS under this Section shall pay all costs incurred by MATRICS in recovering said delinquent funds, including reasonable attorney's fees and court costs. 16. DISSOLUTION OF MATRICS. If the Board votes to dissolve MATRICS, the organization shall be dissolved as of December 31 of the year in which the vote was taken, unless the Board votes to extend the time for dissolution to a later date to accommodate the need to transition services to another qualified agency or for any other business purpose. 17. DISPOSITION OF ASSETS UPON DISSOLUTION. In the event of dissolution, the costs associated with dissolving MATRICS and disposing of its assets shall be borne jointly by all Member Agencies. Assets shall be disposed of by sale or distribution in accordance with state law. Upon the dissolution of MATRICS, and after payment of all valid costs, expenses, and charges incurred by MATRICS, in the winding up of the agency's business affairs, the Agency and/or the Board shall disburse all remaining funds held by MATRICS, as well as any funds derived from the sale of any property, to the then participating Member Agencies in an amount proportionate to each Member Agency's percentage of financial contribution made during the year of dissolution. a. Any Member Agency whose withdrawal or removal from this Agreement has become effective prior to the vote to dissolve MATRICS shall have no right to receive any portion of the distribution of MATRICS's assets by virtue of its participation in MATRICS prior to the effective date of its withdrawal or removal. MATRICS Interlocal - 2015 Page 8 b. All legal and financial obligations incurred by MATRICS prior to termination shall remain the obligation of MATRICS. 18. OPERATIONAL INTERCONNECTS. Each Member Agency is responsible for and retains authority over its operational departments and for such equipment and services as are required at its place of operation to interconnect with MATRICS's operations. 19. INSURANCE. MATRICS shall maintain, and shall include in its budget provision for, liability and casualty insurance policies as the Board shall determine appropriate. This obligation may be accomplished by participation in an insurance pool or self-insurance program established in accordance with the laws of the State of Washington. 20. INDEMNIFICATION/SURVIVAL OF INDEMNITY. The Member Agencies and any former Member Agencies shall share in any excess liability of MATRICS for claims, losses, or liabilities that arose during a budget year on the same percentage basis as their relative financial participation in MATRICS for that budget year. "Excess liability" shall refer to liability incurred by MATRICS, as determined by judgment or approved settlement agreement, that is in excess of applicable insurance coverage (including excess liability insurance policies). Whether or not a claim, loss, or liability arose during a particular budget year shall be determined by the date on which the incident or incidents occurred that gave rise to such liability. A Member Agency that withdraws from MATRICS shall be obligated by its participation in any budget year to share in any excess liability arising during that budget year regardless of date of judgment or approved settlement agreement, as stated herein. The provisions of this Section shall survive any of the following: termination of this Agreement, legal dissolution of MATRICS, or the withdrawal of any Member Agency. 21. MAINTENANCE AND AUDIT OF RECORDS. MATRICS shall maintain books, records, documents and other materials relevant to its performance under this Agreement which sufficiently and accurately reflect any and all direct and indirect costs and expenses incurred or paid in the course of performing this Agreement. These records shall be subject to inspection, review and audit by a Member Agency or its designee, the Washington State Auditor's Office, and authorized federal agencies. MATRICS shall retain all such books, records, documents and other materials in accordance with the Washington State Archivist's Retention Schedule. 22. RECORDS ACCESS. MATRICS shall be responsible for compliance with the Public Records Act. In Addition, MATRICS shall provide that its use of confidential information complies with all applicable laws. MATRICS shall establish rules and regulations governing access to and security for the data communications network and for any confidential information it receives. Such rules and regulations shall be consistent with the applicable laws governing confidentiality and authorized uses of such records. 23. DISPUTE RESOLUTION. The parties intend to resolve all disputes relating to the interpretation and application of this Agreement through informal discussions at the appropriate staff level. In the event disputes cannot be resolved informally, the parties agree to submit the dispute to non-binding mediation before resorting to arbitration. In the event the parties are unable to agree to a mediator or resolve this dispute through mediation, the dispute MATRICS Interlocal - 2015 Page 9 shall be resolved by binding arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Richland, Benton County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. 24. NOTICE. Unless otherwise notified in writing, notice required to be given to MATRICS under the terms of this Agreement shall be directed to the following: Chair, MATRICS Board of Directors c/o Principal Agency Address Notice required hereunder may be given by mail, overnight delivery, facsimile or email (with confirmation of transmission), or personal delivery. Any participant wishing to change its mail or email address shall promptly notify the MATRICS Board Chair. Notice or other written communications shall be deemed to be delivered when postmarked, sent by facsimile or email (with confirmation of transmission), or received by personal delivery. 25. FILING. Prior to its entry in force, this Agreement shall be filed with the Benton and Franklin County Auditors, or, alternatively, listed by subject on a Member Agency's website or other electronically retrievable public source as provided by RCW 39.34.040. 26. SEVERABILITY. If any provision of this Agreement is determined to be invalid or unenforceable, all of the other provisions shall remain valid and enforceable notwithstanding, unless the provision found to be unenforceable is of such material effect that this Agreement cannot be performed in accordance with the intent of the Member Agencies in the absence thereof. 27. VENUE. The venue for any arbitration related to this Agreement shall be in Richland, Benton County, Washington. 28. AUTHORITY. This Agreement shall be executed on behalf of each Member Agency by its authorized representative, pursuant to appropriate legislative action by such Member Agency. It shall be deemed adopted and effective upon the date of execution by the last so authorized representative. 29. RATIFICATION. All prior acts taken by the Member Agencies consistent with this Agreement are hereby ratified and confirmed. 30. AMENDMENTS. This Agreement, and any exhibits to it, may be amended by written agreement approved by appropriate legislative action by all participating Member Agencies. 31. WAIVER. Nothing herein shall be deemed to waive the immunities established pursuant to Chapter 38.52 RCW or to create third party rights or liabilities. [Signature page to follow] AMTRICS Interlocal - 2015 Page 10 THIS AGREEMENT is approved and entered into by the undersigned local government units: CITY OF RICHLAND, WASHINGTON By Title Date CITY OF KENNEWICK, WASHINGTON By Title Date CITY OF PASCO, WASHINGTON By Title Date COUNTY OF BENTON, WASHINGTON By Title Date COUNTY OF FRANKLIN, WASHINGTON By Title Date AMYRICS Interlocal - 2015 Page 11 Exhibit A The following municipalities, agencies, and entities are Member Agencies of MATRICS, and are entitled to appoint the number of Board Members identified below: Entity Number of Board Members City of Richland 1 City of Kennewick 1 City of Pasco 1 County of Benton 1 County of Franklin 1 MATRICS Interlocal - 2015 Page 12 AGENDA REPORT NO.9 FOR: City Council TO: Dave Zabell, City Manager FROM: Ahmad Qayoumi, Public Works D SUBJECT: I. REFERENCE(S): February 26, 2015 Regular Mtg: 03/02/2015 1. Broadmoor Area Development PSA - Map 2. Broadmoor Area Development PSA - Project Scoping & Fees 3. Broadmoor Area Development PSA - Signed letter from Dale Adams H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 03/02: MOTION: I move to approve a Professional Services Agreement with Hansen Design in the amount of $127,700 and authorize the City Manager to sign the Professional Service Agreement. III. FISCAL IMPACT: $127,700; Economic Development Funds IV. HISTORY AND FACTS BRIEF: A. The Broadmoor property contains about 1,050 total acres located on a southward facing bench with views of the Columbia River and Columbia River Valley. The site is located in the geographic center of the Tri -cities and provides access to most Tri -city locations within a 10 minute travel time. B. In 2009, the Broadmoor Concept Plan increased the amount of land set aside for commercial development at the intersection of I-182 and Broadmoor. Roughly 145 acres of the Adams property was designated for commercial uses and on February 2, 2015, Council approved the rezone of this property to C-1 (Retail Business). C. Broadmoor Boulevard (Road 100) now extends north of the freeway to Dent Road. Utility lines have been installed in the surrounding streets and commercial and residential development has occurred on the east side of Broadmoor Boulevard. Sandifur Parkway and the Sandifur Parkway traffic signal were designed and constructed to facilitate the extension of Sandifur Parkway to the west through the center of the rezone site. Residential development is now occurring to the north and west of the property. D. Over the past year, the staff has coordinated with the property owner for the granting of a sewer easement for a trunk sewer line for future service to this portion of the Urban Growth Area. During that coordination, staff has discussed with the owner the necessity of increased marketing and development efforts for this regionally important property. This discussion included ways to best accomplish promotion, detailed design and development of the commercial portions of the Adams property so that the development potential of the area is achieved. E. Staff has been in consultation with design and marketing professionals on this approach and has concluded that sustained marketing needs to be accompanied by economic analysis and justification, topographic analysis, site specific land use and infrastructure planning and development of design guidelines. F. Mr. Adams has made three trips to meet with the City Manager and the staff for conceptual discussion on possible land use and utility services. Mr. Adams is in agreement to move the development concepts to the next level and complete the design with details to start marketing the property to large retail development at the May 17, 2015 ICS. 10(b) V. DISCUSSION: A. The Broadmoor area is important from a local and regional standpoint. It provides the best potential location in Pasco for regional commercial development. The site possesses superior views to the south, east and west. It has ease of access and is recognized for its development potential. B. As Pasco continues its west and northwestward growth pattern, the City will need to establish community services in the Broadmoor area. These services will require the location of fire stations, community center and park space and the potential for regionally recognized recreational attractions such as a sports or aquatics complex. C. The property owner has indicated his interest in providing locations for these public services in exchange for City led efforts to design and market the property as described in Discussion `B" below. To achieve this level of cooperation and agreement, staff would develop and seek authorization from Council to enter into a Development Agreement with the property owner. Mr. Adams has signed a letter of intent to dedicate 5 acres of property to be used as a community center in return for completing the master plan. D. A more detailed development agreement will be developed to outline planning and design guidelines, marketing and development strategies and creation of a master plan for the area. E. The master planning will: • Provide detailed economic data that will be used in establishing a mixed- use program and phasing strategy for the proposed site. • Prepare a 3-D model which will aid us in identifying program placement (both vertical and horizontal) for the site, analysis of existing conditions to include buildings, water features, access, power/water/sewer capacity, land use codes and locating any existing drawings and documents. • Develop initial program and master plan that locate in detail on a site pian the City of Pasco's future needs for fire and police stations, community centers and parks. F. The project will be funded using the Economic Development funds generated from the Farms revenues. In 2013, the Farm Lands currently used to treat the wastewater from the PWRF, were purchased by Economic Development. The land is leased to four farmers and it generates revenues from the lease. The City Council approved the funds generated from operations to be used for economic development. HansenIDESl N January 29, 2015 Client: Mr. Ahmad Qayoumi City of Pasco 525 N. 31d Avenue Pasco, WA. 99301 RE: Letter of Agreement for Master Planning Service (14112.01) Dear Ahmad, We are pleased to present this Master Planning/Economic Analysis Services Letter of Agreement (LOA) for the "Broadmoor" property in Pasco, Washington. PROJECT DESCRIPTION The Broadmoor property is approximately 550 acres of semi -undeveloped land located north of Highway 12, west of Broadmoor Boulevard and east of the Columbia River. In addition, this proposal will also include the adjacent the conceptualization of 530 acre area south of Road 116 and east of the Columbia River. The main area of focus will be approximately 150 acres south of Broadmoor Boulevard. The primary goal of this exercise is to establish a development program and strategy that brings an immediate impact to the area and is backed up by detailed economic analysis, phasing/ implementation diagrams and an overall short and long range vision in the form of 3D renderings of what the development could be. The graphic diagrams will be sufficient in detail to work with current property owners and the City of Pasco in establishing a phased scope diagram that will start to determine infrastructure needs and leasing/development strategies for market analysis (ICSC, Re -Con) and potential development agreements. SCOPE OF WORK Program/Economic Analysis It is our experience that starting with a clear understanding of the current economic situation of an area is crucial in informing the master planning process and eliminating guess work. Over the years we have developed a unique process in evaluating sites; enabling our team to master plan sites with economic forecasting information. A list of proposed services is as follows: A. Create an economic survey of the Tri -Cities region and the City of Pasco that will show the health and trend of the current economy. B. Provide detailed economic data that will be used in establishing a mixed-use program and phasing strategy for the proposed site. Fee Allowance: $6,500.00 Hansenl hSi N January 29, 2015 Site/Project Due -Diligence Initial site due -diligence to include, but not limited to: A. Analyze site topography and existing conditions thru 3D modeling prepared from available plans, boundary survey and GIS. Review for anomalies or concerns; the 31) model will also aid us in identifying program placement (both vertical and horizontal) for the site, analysis of existing conditions to include buildings, water features, access, power/water/sewer capacity, land -use codes and locating any existing drawings and documents. B. Initial thoughts and concepts from the City of Pasco regarding program use, site placement, budget and schedule. C. Review program and applicable laws, codes and regulations. D. Establish a conceptual program that allows for efficient phasing of mixed-use districts within the site. E. Work with the City of Pasco in creating a development agreement (DA) that protects the city's interests and investment. This may include a development strategy, cursory design guidelines and graphic support for DA exhibits. F. Develop initial program and master plan that locate in detail on a site plan the City of Pasco's future needs for Fire and Police stations, Community Centers and Parks. G. Develop the following documents for owner review: 1. Preliminary Master Plan showing 3D program placement and possible phasing 2. Conceptual planning, design, phasing schedule. 3. Leasing, development and implementation strategy for the initial phase. 4. Create an overall marketing strategy that combines the efforts of other similar projects around the region; primarily the Port of Pasco, City of Kennewick and Richland. Fee Allowance: $30,500.00 Master Planning/Initial Entitlement Strategy/Design Guidelines Based off of the information gathered in the economic/program analysis phase and previous master planning exercises; our design team will create a detailed 3D master plan that will establish a strategy for design guidelines and entitlement. A. Create a phased master plan for the entire 1080 acre area with an emphasis on the following: 1. Location of phase one and two areas. 2. Incorporate the traffic analysis with infrastructure location and scale. 3. Shoreline management plan: Columbia River and marina. 4. Lot coverage and proposed FAR 5. Zoning adjustments and mixed-use strategies. B. Detail program and master plan design for the initial Broadmoor 300 acres to include: Hansen)' January 29, 2015 1. Establish building, open space and access placement, scale and use. 2. Multiple renderings and 3D modeling with enough detail to express the vision for the development. 3. Indicate traffic and infrastructural needs with access and parking ratios for identified programs and uses. Detailed layouts of parking fields, access and loading for marketing retail development. 4. Establish the marina design, access and entitlement plan and schedule. 5. Conceptual planning, design, permitting schedule. 6. Leasing, development and implementation strategy for the initial phase. 7. Overall marketing strategy for the project to various developers and retailers. 8. Develop initial design guidelines that will guide the proposed look and feel of the development and land use policy. 9. Create a Parks and Recreation plan with an access and maintenance strategy. 10. Establish a zoning and planned development strategy. Fee Allowance: $85,000.00 Meetings/Charrettes Given the short timeline to complete the scope, we anticipate having 3 meeting per month between January 1, 2015 and May 17, 2015. The recommended breakout is as follows: A. Team meetings via phone of WebEx: 5-6 meetings B. Charrettes/meetings in person: 3 charrettes/meetings Fee Allowance: $3,500.00 Deliverables The primary goal of this exercise is to create a well thought-out and intuitive master planed vision for development that will showcase the potential of this site, the City of Pasco and the region. There will be multiple deliverable graphics packages that will clearly illustrate the findings of the analysis and the City of Pasco's vision prior to the final design package to be presented at Re -Con in Las Vegas on May 17, 2015. While most of the documentation will be 8.5x11 or 11x17 color sheets (spiral bound as required), we are also accommodating the potential need for oversized documents and electronic files to be copied onto flash drives. It is also recommended that the City of Pasco create a place on their website for this project to be view by the public and potential developers. Our design team will work with your IT team in establishing the best file format and documentation for this endeavor. Fee Allowance: $2,200.00 NOT, - +d January 29, 2015 RE -Con (ICSC) Our team will coordinate the design, construction and procurement of the booth and/or display located within the Las Vegas Convention Center. Fee Allowance: $3,200.00 EXCLUSION Exclusions to the Scope of Work include, but are not limited to: • Full Traffic analysis and report. (to be completed by the City of Pasco) • Real Estate or brokerage services. • Permitting • Detailed single family residential design and lot planning. • Detailed storm water management plan • Site soils investigation and report; Civil engineering. • Detailed or itemized Cost Estimating for construction purposes. • Multiple design schemes beyond scope listed in this LOA. It is assumed that the preliminary direction set forth in the planning document titled Scheme A Site Plan Study has been accepted by the City of Pasco. (See Exhibit C) • Meetings listed beyond scope listed in this LOA. • ICSC/Re-Con convention and membership fee for party's other than Hansen Design employees. • ICSC/Re-Con booth or display application fee. • Any architectural design for the purposes of permitting and construction. Services and tasks not listed in Scope of Work are not included in our fee and are considered to be additional work, which will be billed at our hourly rates as stated in Exhibit A. PROPOSAL This proposal is based on an hourly fee not to exceed $127,700.00 (One Hundred and Twenty Seven Thousand Seven Hundred Dollars). Hansen Design will not exceed this amount without written approval from the Client, and will give the Client notification once 70% of the fee has been reached. This proposal is for work completed after November 14, 2014. Work completed prior to this date has been invoiced separately and in addition to this contract. REIMBURSABLES Reimbursable expenses are included within the proposed fee. SCHEDULE Given the short nature of the schedule, Hansen Design has started the Programming and Master Planning tasks listed above. Please review the attached Exhibit B (10/24/14) "Broadmoor Development Task List" for an itemized scope and schedule. These tasks are to be completed by May 4, 2015. Hansen ESiGN January 29, 2015 SCHEDULE AND CONDITIONS This letter with the enclosed Exhibit A inclusive comprises the entire schedule of conditions for our agreement. Client acknowledges that the Client has reviewed the entire agreement and in particular has read and agreed to the limitation of liability clause. We thank you for including us in this incredible opportunity. Sincerely, David Hansen Principal Agreed on behalf of (Company): Signature: Printed Name: Title: On: Enclosures: Exhibit A: Schedule of Conditions, Exhibit B: Broadmoor Development Task List Exhibit C: Scheme A, Site Plan Study BINDING LETTER OF INTENT DEVELOPMENT OF ADAMS PROPERTY THIS BINDING LETTER OF INTENT is entered into this day of February, 2015, by and between the City of Pasco, Washington (hereinafter referred to as "City"), and Dale Adams, the owner of approximately 550 acres of real property (hereinafter referred to as "Adams Property") located within the City of Pasco. The City and Dale Adams are mutually interested in the development of Adams Property for the goal of presenting a design package for the development of Adams Property at the Re -Con ICSC conference on May 17, 2015. 1. To facilitate this plan, Master Planning/Economic Analysis Services are necessary for which the City will secure the services of Hansen Design pursuant to a Letter of Agreement for Master Planning Service, which is attached hereto and incorporated hereinby as Exhibit A. 2. In exchange, Dale Adams shall convey free and clear to the City a portion of Adams Property consisting of five (5) contiguous and adjacent acres in the Northeast Quarter of Section 7, Township 9 North Range 29 East W.M; to be used for Community Center that will include uses such as offices for Police, Fire and community activities. The exact location of the municipal services property shall be determined incident to the subdivision of Adams Property and at a location suitable for community services and mutually agreed between the parties. Such conveyance shall occur within five (5) years of the date of this letter. 3. Both parties shall provide assistance, information, and authorizations for the completion of the Master Planning/Economic Analysis and will be provided by Hansen Design; shall cooperate with the preparations necessary for the presentation of this project at the Re - Con display on May 17, 2015. 4. Both parties shall have full access, and rights of utilization of the completed Master Planning/Economic Analysis to be completed by Hansen Design. The parties shall further coordinate their marketing efforts of Adams Property consistent with the Master Planning/Economic Analysis. 5. For the purpose of this Agreement, time is of the essence. It is understood by the parties that though by necessity, the terms are general, they may, however, by specifically enforced. In the event of a dispute between the parties in regards to the breach, interpretation, or enforcement of this Agreement, the parties shall meet in a good faith effort to resolve the dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The substantially prevailing party shall be entitled to its reasonable attorney fees and costs as additional award and judgment against the other. Binding Letter of'Intent - 1 CITY OF PASCO Date: Dave Zabell, City Manager D E ADAMS (/ i��rij2--. Date: Dale dams, er Binding Letter of Intent - 2 AGENDA REPORT NO.8 FOR: City Council February 23, 2015 TO: Dave Zabell, City Manag406 Ahmad Qayoumi, Public Works Director FROM: Kent McCue, Construction Manager I-VJW Regular Mtg.: 3/2/15 SUBJECT: Bid Award: 2015 Water Meter Relocations, Project #M7 -WT -2R-15-02 I. REFERENCE(S): 1. 2015 Meter Relocations - Vicinity Map 2. 2015 Meter Relocations - Bid Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 03/02: MOTION: I move to award the low bid for the 2015 Water Meter Relocations project to Puget Sound Utility Services, Inc. in the amount of $100,485.41, and further, authorize the City Manager to execute the contract documents. III. FISCAL IMPACT: Amount: $110,000 Source: Water Rates IV. HISTORY AND FACTS BRIEF: A) This project is the continuation of LID 149 in which new water mains were installed in the streets in order to abandon the existing old mains in the alleyways. This was done to provide reliable water service and reduce the cost of repairs and issues associated with old pipes in the area. B) The project is located in the Kurtzman Park and Acre Park Subdivisions and involves the previously planned relocation of 35 water meters and associated service lines. The work also includes abandonment of existing water mains in the alleys. C) The budgeted amount for the water meter relocations is $50,000 each year. This project accounts for 2014 and 2015, along with a supplemental budget request for $10,000. D) The project was advertised on February 1 and February 8, 2015 with the bid opening held on February 18, 2015. V. DISCUSSION: A) On February 18, 2015, the City received four (4) bids for the project. The low bid was received from Puget Sound Utility Services, Inc. in the amount of $100,485.41. The second low bid was from Accelerated Construction & Excavating, LLC in the amount of $108,925.80. The Engineer's Estimate is $91,359.75. The Engineer's Estimate was based off bid amounts from similar work in recent years. B) Staff has reviewed the bid submittal and found no exceptions or irregularities. C) Staff recommends award of the contract to Puget Sound Utility Services, hic. 10(c) City of Pasco 2015 Water Meter Relocations Project No. M7 -WT -2R-15-02 February 18, 2015 BID SUMMARY Total Engineer's Estimate $91,359.75 1. Puget Sound Utility Services $100,485.41 2. Accelerated Construction $108,925.80 3. KBEC, LLC $110,449.62 4. Allstar Construction Group $143,710.47 AGENDA REPORT NO. 7 FOR: City Council I/ February 23, 2015 TO: Dave Zabell, City Manag /eil���J Ahmad Qayoumi, Public Works Director FROM: Kent McCue, Construction Manager" Regular Mtg.: 3/2/15 SUBJECT: Bid Award: 2014-2015 Chip Seal, Project #C5 -ST -3R-14-01 I. REFERENCE(S): 1. 2014-2015 Chip Seal - Vicinity Map 2. 2014-2015 Chip Seal - Bid Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 03/02: MOTION: I move to award the low bid for the 2014-2015 Chip Seal project, to include all areas, to Central Washington Asphalt, Inc. in the amount of $248,120.86, and further, authorize the City Manager to execute the contract documents. III. FISCAL IMPACT: Amount: $253,100 Sources: Community Development Block Grant / Capital Improvement Fund IV. HISTORY AND FACTS BRIEF: A) This project is a continuation of a 10 -year program to hard surface existing gravel, public alleyways to provide for easier access to residents, emergency equipment and other service vehicles while reducing maintenance and improving its durability. B) The project involves the chip sealing of existing gravel alleyways at various locations throughout the City as shown on the attachment. C) The budgeted amount for the chip sealing is $245,600, and $7,500 included in a supplemental budget request. D) The project was advertised on February 1 and February 8, 2015 with the bid opening held on February 18, 2015. V. DISCUSSION: A) On February 18, 2015, the City received two (2) bids for the project. The low bid was received from Central Washington Asphalt, Inc. in the amount of $248,120.86. The second low bid was from Columbia Asphalt & Gravel, Inc. in the amount of $296,511.12. The Engineer's Estimate is $246,146.24. B) Staff has reviewed the bid submittal and found no exceptions or irregularities. C) Staff recommends award of the contract to Central Washington Asphalt, hic. 10(d) S • ► �iNOR ��i • � Ire" 11� ■■■ii�:�••��;:•�'�: .:1e.11 ones ■■� �� 1E�...... ■ea�■■■ ■ J. " III�rJ11111111l��111 � .. a . MillWN IIYY � 111 1111 Kum" City of Pasco 2014-2015 Chip Seal Project No. C5 -ST -3R-14-01 February 18, 2015 BID SUMMARY Engineer's Estimate 1. Central Washington Asphalt 2. Columbia Asphalt & Gravel Total $2461146.24 $2485120.86 $296,511.12