HomeMy WebLinkAbout2014.12.15 Council Meeting PacketAGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 pm. December 15, 2014
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by
the City Council and will be enacted by roll call vote as one motion (in the form listed below).
There will be no separate discussion of these items. If further discussion is desired by
Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular
Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated December 1, 2014.
(b) Bills and Communications: (A detailed listing of claims is available for review in the
Finance Manager's office.)
1. To approve claims in the total amount of $3,240,339.95.
2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non -criminal, criminal, and
parking) accounts receivable in the total amount of $277,973.20 and, of that amount,
authorize $194,439.43 be turned over for collection.
(c) Franklin County Request for TRAC:
1. Agenda Report from Stan Strebel, Deputy City Manager dated December 4, 2014.
2. Franklin County Request for TRAC — Proposed Addendum to Interlocal Agreement.
3. Franklin County Request for TRAC — Franklin County Resolution.
To approve Addendum No. 1 to the Interlocal Agreement for TRAC and, further, authorize
the City Manager to execute the Agreement.
(d) Resolution No. 3607, a Resolution declaring the preferred Urban Growth Boundary for the
City of Pasco.
1. Agenda Report from Jeffrey Adams, Associate Planner dated December 2, 2014.
2. Farm 2005 LLC Comprehensive Plan Amendment — Overview Map.
3. Farm 2005 LLC Comprehensive Plan Amendment — Proposed Resolution.
4. Farm 2005 LLC Comprehensive Plan Amendment —10/16/14 Planning Commission
Packet.
5. Farm 2005 LLC Comprehensive Plan Amendment — Planning Commission Minutes
dated 10/16/14 and 11/20/14.
To approve Resolution No. 3607, requesting modification of the Urban Growth Boundary
by Franklin County.
(e) I Resolution No. 3608, a Resolution accepting work performed by Premier Excavation
under contract for the USBR Irrigation Connection Project.
1. Agenda Report from Ahmad Qayoumi, Public Works Director dated December 4,
2014.
2. USBR Irrigation — Vicinity Map.
3. USBR Irrigation — Resolution.
To approve Resolution No. 3608, accepting the work performed by Premier Excavation
under contract for the USBR Irrigation Connection Project.
(f) I Resolution No. 3609, a Resolution authorizing investment of monies in the Local
Government Investment Pool.
1. Agenda Report from Stan Strebel, Deputy City Manager dated December 10, 2014.
2. Local Government Investment Pool — Proposed Resolution.
3. Local Government Investment Pool — Transaction Authorization Form.
To approve Resolution No. 3609, naming Dave Zabell as the "authorized individual" to
authorize all amendments, changes or alterations to the Local Government Investment Pool
Transaction Authorization Form and to acknowledge the terms and conditions of
participation as outlined in the prospectus.
Regular Meeting 2 December 15 2014
To cancel the December 22, 2014 Workshop Meeting.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councibnembers
(b) Rick Terway, Administrative & Community Services Director: General Fund
Operating Statement through November 30, 2014.
(c)
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(a) 2014 Budget Supplement.
1. Agenda Report from Eva Lindgren, Interim Finance Manager dated December 11,
2014.
2. 2014 Budget Supplement — Proposed Ordinance Amending the 2014 Operating Budget.
3. 2014 Budget Supplement — Proposed Ordinance Amending the 2014 Capital
Improvements Projects Budget.
4. 2014 Budget Supplement — Memo from the Interim Finance Manager to City Manager.
5. 2014 Budget Supplement —Exhibit 1, 2014 Budget Supplement Workshop.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance amending the 2014 Annual Operating Budget of the
City of Pasco by providing supplement thereto; by appropriating revenue received in excess
of estimated revenues for the current year and by providing transfers and adjustment
authority.
MOTION: I move to adopt Ordinance No. , amending the 2014 Operating Budget
by providing a Revenue Supplement of $8,486,264 and an Expenditure Supplement thereto
in the amount of $12,167,033 and, further, authorize publication by summary only.
Ordinance No. , an Ordinance relating to Supplemental Capital Improvement
Projects Budget for the Year 2014.
MOTION: I move to adopt Ordinance No. amending the 2014 Capital
Improvements Budget by providing an Expenditure Supplement thereto m the amount of
$1,628,252 and, further, authorize publication by summary only.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
(a) 2015 Operating & Capital Projects Budgets:
1. Agenda Report from Rick Terway, Administrative & Community Services Director
dated December 9, 2014.
2. 2015 Operating & Capital Projects Budget — Proposed Operating Budget Ordinance.
3. 2015 Operating & Capital Projects Budget — Proposed Capital Projects Budget
Ordinance.
SECOND READING OF THE ORDINANCES
Ordinance No. 4187, an Ordinance adopting the City of Pasco Operating Budget for the
Year 2015.
MOTION: I move to adopt Ordinance No. 4187, approving the 2015 Annual Operating
Budget and, further, authorize publication by summary only.
-AND-
Ordinance No. 4188, an Ordinance adopting the City of Pasco Capital Projects Budget for
the Year 2015.
MOTION: I move to adopt Ordinance No. 4188, approving the 2015 Capital Projects
Budget and, further, authorize publication by summary only.
Regular Meeting 3 December 15, 2014
(b) Ordinance No. , an Ordinance of the City of Pasco, Washington extending the
Cable Television Franchise Agreement with Falcon Video Communications, L.P., locally
known as Charter Communications, Inc., hereinafter referred to as "Grantee" through
September 30, 2015.
1. Agenda Report from Stan Strebel, Deputy City Manager dated December 2, 2014.
2. Charter Cable Franchise Extension — Proposed Ordinance.
MOTION: I move to adopt Ordinance No. extending the Cable Television
Franchise Agreement with Charter Communications (Falcon Video Communications, L.P.)
through September 30, 2015 and, further, authorize publication by summary only.
(c) Ordinance No. . an Ordinance amending PMC Title 25 dealing with automobile
rental and leasing businesses in the C-1 Zoning District.
1. Agenda Report from Shane O'Neill, Planner 1 dated December 2, 2014.
2. Auto Rental in C-1 Zone —proposed Ordinance.
3. Auto Rental in C-1 Zone —Memo to the Planning Commission dated 11/20/14.
4. Auto Rental in C-1 Zone —Planning Commission Minutes dated 11/20/14.
MOTION: I move to adopt Ordinance No. , amending Title 25 allowing automobile
rental and leasing in the C-1 Zone and, further, authorize publication by summary only.
(d) Ordinance No. , an Ordinance relating to Comprehensive Land Use Planning and
amending the Comprehensive Plan for the City of Pasco.
1. Agenda Report from Dave McDonald, City Planner dated December 2, 2014.
2. Walker Comprehensive Plan Amendment — Vicinity Map.
3. Walker Comprehensive Plan Amendment — Proposed Ordinance.
4. Walker Comprehensive Plan Amendment — Memo to Planning Commission.
5. Walker Comprehensive Plan Amendment —Planning Commission Minutes dated
10/16/14 and 11/20/14.
MOTION: I move to adopt Ordinance No. , amending the Comprehensive Plan by
modifying the mixed -residential land use designation at the intersection of Crescent Drive
and Chapel Hill Boulevard and, further, authorize publication by summary only.
(e) Airport Parking Regulations.
1. Agenda Report from Stan Strebel, Deputy City Manager dated December 3, 2014.
2. Airport Parking Regulations — Proposed Interlocal Agreement.
3. Airport Parking Regulations — Proposed Ordinance.
MOTION: I move to approve the Interlocal Agreement with the Port of Pasco and, further,
authorize the City Manager to execute the agreement.
-AND-
Ordinance No. , an Ordinance of the City of Pasco, Washington, creating Chapter
10.90 "Airport Parking and Traffic Regulations."
MOTION: I move to adopt Ordinance No. , creating Airport Parking and Traffic
Regulations and, further, authorize publication by summary only.
(f) I Non -Represented Wage and Salary Plans.
1. Agenda Report from Dave Zabel], City Manager dated December 10, 2014.
2. Non -Represented Wage and Salary Plans — Ordinance, Temporary, Non -Management,
Non -Represented.
3. Non -Represented Wage and Salary Plans — Ordinance, Non -Represented, Non -
Management.
4. Non -Represented Wage and Salary Plans — Ordinance, Management.
Ordinance No. , an Ordinance concerning wages for Temporary Non -Management,
Non -Represented Personnel.
MOTION: I move to adopt Ordinance No. providing for certain adjustments in the
temporary employee wage plan beginning January 1, 2015 and, further, authorize
publication by summary only.
-AND-
Ordinance No. , an Ordinance concerning wages for certain Non -Management,
Non -Represented Personnel beginning January 1, 2015.
MOTION: I move to adopt Ordinance No. , providing for certain adjustments in the
non -represented, non -management wage plan beginning January 1, 2015 and, further,
authorize publication by summary only.
-AND-
Ordinance No. , an Ordinance concerning the salaries for Management positions
for the calendar year 2015.
MOTION: I move to adopt Ordinance No. providing for certain adjustments in the
management salary plan beginning January 1, 2015 and, further, authorize publication by
summary only.
Regular Meeting 4 December 15, 2014
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(a) I Butterfield WTP Intake Screens, Project No. C7 -WT -2R-14-06:
1. Agenda Report from Ahmad Qayoumi, Public Works Director dated December 1,
2014.
2. Butterfield WTP Screens — Vicinity Map.
3. Butterfield WTP Screens—Bid Summary.
= MOTION: I move to award the low bid for the Butterfield WTP Intake Screens
project to Ballard Marine Construction, Inc., in the amount of $727,571.13 and, further,
authorize the Mayor to execute the contract documents.
11. MISCELLANEOUS
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a) Discuss Litigation or Potential Litigation with Legal Counsel
(b) Discuss Collective Bargaining Strategy and Proposals
(c)
13. ADJOURNMENT.
rRoll Call Vote Required
Item not previously discussed
Quasi -Judicial Matter
MF# "Master File #...: .
REMINDERS:
1. 6:00 p.m., Monday, December 15, City Hall Conference Room #1 — LEOFF Disability Board
Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK)
2. 7:30 a.m., Wednesday, December 16, 7130 W. Grandridge Blvd — Visit Tri -Cities Board Meeting.
(COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
3. 5:30 p.m., Wednesday, December 17, Clover Island Inn — Benton, Franklin & Walla Walla Counties
Good Roads & Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN,
Rep.; REBECCA FRANCIK, Alt.)
4. 7:30 a.m., Thursday, December 18, 7130 W. Grandridge Blvd — TRIDEC Board Meeting, Tim
Peckinpaugh, Presenter. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
11:30 a.m., Friday, December 19, El Chapala, Kennewick — Benton -Franklin Council of
Governments Board Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK,
Alt.)
City Hall will be closed
Thursday and Friday, December 25 & 26, 2014 and
Thursday and Friday, January 1 & 2, 2015
The first City Council meeting of the new year will be held Monday, January 5 at 7:00 p.m.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 1, 2014
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Mike Garrison, Robert Hoffinann, Tom Larsen, Saul Martinez,
Matt Watkins and Al Yenney. Excused: Rebecca Francik.
Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Leland
Kerr, City Attorney; Richard Terway, Administrative & Community Services Director;
Rick White, Community & Economic Development Director; Abroad Qayoumi, Public
Works Director and Bob Metzger, Police Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
Approval of Minutes:
Minutes of the Pasco City Council Meeting dated November 17, 2014.
Bills and Communications:
To approve claims in the total amount of $3,162,112.16. ($1,510,249.73 in Check Nos.
201228-201455; $250,358.08 in Electronic Transfer Nos. 803404-803515, 803517-
803537, 803540-803592, 803595-803695; $70,772.30 in Check Nos. 47555-47614;
900000085, 900000087-900000088; $1,083,560.75 in Electronic Transfer Nos.
30075451-30076401; $9,800.00 in Electronic Transfer Nos. 99, 101; $237,371.30 in
Electronic Transfer Nos. 95-97).
Resolution No. 3602, a Resolution accepting work performed by Intermountain
Slurry Seal, Inc., under contract for the 2014 Micro -Surfacing Project.
To approve Resolution No. 3602, accepting the work performed by Intermountain Slurry
Seal, hic., under contract for the 2014 Micro -Surfacing Project.
Resolution No. 3603, a Resolution accepting work performed by PEC, Inc., under
contract for the 2014 Sewer Re -Lining Project.
To approve Resolution No. 3603, accepting the work performed by Planned and
Engineered Construction, Inc. (PEC) under contract for the 2014 Sewer Re -Lining
Project.
Resolution No. 3604, a Resolution accepting work performed by KBEC, LLC under
contract for the Waterline Extension — Broadmoor Tank Project.
To approve Resolution No. 3604, accepting the work performed by KBEC, LLC under
contract for the Waterline Extension — Broadmoor Tank Project.
Resolution No. 3605, a Resolution accepting work performed by Inland Asphalt
Company under contract for the 2014 Overlays Project.
To approve Resolution No. 3605, accepting the work performed by Inland Asphalt
Company under contract for the 2014 Overlays Project.
Resolution No. 3606, a Resolution accepting work performed by Granite
Construction, Inc., under contract for the 2012 Overlays and 4th Avenue Corridor
(Court Street to I-182) Projects.
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 1, 2014
To approve Resolution No. 3606, accepting the work performed by Granite Construction,
Inc., under contract for the 2012 Overlays and 4th Avenue Corridor (Court Street to I-
182) Projects.
MOTION: Mr. Garrison moved to approve the Consent Agenda as read. Mr. Martinez
seconded. Motion carried by unanimous Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Garrison noted he is happy to be back from medical leave.
Mr. Larsen attended the Emergency Medical Services Board meeting.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
Franchise Agreement — Zayo Group, LLC.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED
AGREEMENT.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 4184, an Ordinance granting a Franchise to Zayo Group LLC for
the location of fiber optic cable within the right-of-way of the City of Pasco.
MOTION: Mr. Garrison moved to adopt Ordinance No. 4184, granting a franchise to
Zayo Group, LLC and to authorize the City Manager to execute the franchise agreement
and, further, authorize publication by summary only. Mr. Yenney seconded. Motion
carried unanimously.
Rogers Annexation (MF #ANX2014-002).
Mr. White explained the details of the proposed annexation.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED
ANNEXATION.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 4185, an Ordinance relating to annexation and annexing certain real
property to the City of Pasco.
MOTION: Mr. Garrison moved to adopt Ordinance No. 4185, annexing certain real
property to the City of Pasco and, further, authorize publication by summary only. Mr.
Yenney seconded. Motion carried unanimously.
Ordinance No. 4186, an Ordinance of the City of Pasco, Washington assigning
zoning to certain real property within the City of Pasco.
MOTION: Mr. Garrison moved to adopt Ordinance No. 4186, establishing R -S-1 zoning
for the Rogers Annexation area as recommended by the Planning Commission and,
further, authorize publication by summary only. Mr. Martinez seconded. Motion carried
unanimously.
2015 Operating & Capital Projects Budget.
Council and staff discussed the details of the proposed budgets.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 1, 2014
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED
2015 BUDGETS.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No.4187 an Ordinance adopting the City of Pasco Operating Budget for
the Year 2015.
MOTION: Mr. Garrison moved for the first reading of Ordinance No. 4187, for
consideration of the 2015 Annual Operating Budget. Mr. Yenney seconded. Motion
carried unanimously.
Ordinance No. 4188, an Ordinance adopting the City of Pasco Capital Projects
Budget for the Year 2015.
MOTION: Mr. Garrison moved for the first reading of Ordinance No. 4188, for
consideration of the 2015 Capital Projects Budget. Mr. Martinez seconded. Motion
carried unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Ordinance No. 4189, an Ordinance changing the name of a section of North
Commercial Avenue to Venture Road.
MOTION: Mr. Garrison moved to adopt Ordinance No. 4189, renaming a section of
Commercial Avenue to Venture Road and, further, authorize publication by summary
only. Mr. Yenney seconded. Motion carried unanimously.
Ordinance No. 4190, an Ordinance of the City of Pasco, Washington amending Title
17 "Sign Code" providing for Highway Follow -Through Signs.
Council and staff discussed the details of the proposed ordinance.
MOTION: Mr. Garrison moved to adopt Ordinance No. 4190, amending Title 17
providing for highway follow-through signs and, further, authorize publication by
summary only. Mr. Martinez seconded. Motion carried unanimously.
Ordinance No. 4191, an Ordinance of the City of Pasco, Washington establishing a
new Chapter 3.85 "Purchasing" of the Pasco Municipal Code; repealing Section
14.11.020 "Purchase of Materials, Supplies or Equipment not connected to a Public
Works Project under Thirty -Five Thousand Dollars ($35,000)11; amending Section
2.46.080 "Authority to Sell Personal Property"; and amending Chapter 2.56
"Selection of Architectural and Engineering Consultants."
MOTION: Mr. Garrison moved to adopt Ordinance No. 4191, adding a new Chapter
3.85 to the Pasco Municipal Code regarding purchasing; repealing Section 14.11.020;
amending PMC Section 2.46.080 regarding the authority to sell personal property; and
amending Chapter 2.56 regarding selection of consultants and, further, authorize
publication by summary only. Mr. Yenney seconded. Motion carried unanimously.
Ordinance No. 4192, an Ordinance of the City of Pasco, Washington amending the
Zoning Classification of property located at 704 W. Margaret Street from "O"
(Office) to R-1 (Low -Density Residential).
Council and staff discussed the details of the proposed ordinance.
MOTION: Mr. Garrison moved to adopt Ordinance No. 4192, rezoning the property
located at 704 W. Margaret Street from "O" to R-1 and, further, authorize publication by
summary only. Mr. Martinez seconded. Motion carried unanimously.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 1, 2014
Heritage Industrial Rezone (MF #Z2014-005) Rezone from I-1 (Light Industrial) to
I-2 (Medium Industrial).
Council and staff discussed the details of the proposed ordinance.
Ordinance No. 4193, an Ordinance of the City of Pasco Washington amending the
Zoning Classification of property located in the Heritage Industrial Area south of
"A" Street west of Road 40 East from I-1 (Light Industrial) to 1-2 (Medium
Industrial).
MOTION: Mr. Garrison moved to adopt Ordinance No. 4193, rezoning the Heritage
Industrial site from I-1 to I-2 with a concomitant agreement as recommended by the
Planning Commission and, further, authorize publication by summary only. Mr. Yenney
seconded. Motion carried unanimously.
MOTION: Mr. Garrison moved to authorize the Mayor to execute the concomitant
agreement for the Heritage Industrial Rezone. Mr. Martinez seconded. Motion carried
unanimously.
MISCELLANEOUS DISCUSSION:
Mr. Hoffmann commented on the appropriateness of words suggested to describe/market
the community under the proposed "branding" initiative.
Mayor Watkins asked for Council's commitment to respect all staff, fellow
representatives and citizens through open, honest debate and discussions. He stated that if
a representative made allegations, the burden of providing the proof to support such
allegations rested with the accuser.
EXECUTIVE SESSION:
Council adjourned to Executive Session at 7:39 p.m. for approximately 15 minutes to
discuss collective bargaining strategy and proposals with the City Manager, Deputy City
Manager and the City Attorney.
Mayor Watkins called the meeting back to order at 7:54 p.m.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:54 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
PASSED and APPROVED this 15th day of December, 2014.
CITY OF PASCO
Council Meeting of: December 15, 2014
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under Penalty of perjury that the materials have been furnished, the
services rendered or the labor performed as described herein and that the claim Is a Just due and unpaid
obligation against the city and that we are authorized to authenticate and certify to said claim.
Dave Zabell, City Manager
Rick Terway, A Director
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
15 day of December, 2014 that the merchandise or services hereinafter specified have been received and are approved for payment:
Claims Bank Payroll Bank 'I Bank Electronic Bank Combined
Check Numbers 201456201668 47615-47619
Total Check Amount
$1,264,198.73
$5,426.25
Electronic Transfer Numbers
803760
30076402.30076405
803767-803769
803802;803831
Total EFT Amount
$258,294,67
$$838.53
Ccuncilmember
102-106 98-101
$1,488,675.34 $220,906.43
SUMMARY OF CLAIMS BY FUND:
GENERALFUND
STREET
ARTERIAL STREET
99UT LIB/FIRE
C. D. BLOCK GRANT
HOME CONSORTIUM GRANT
NSP GRANT
KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLFCOURSE
SENIOR CENTER OPERATING
MULTI MODAL FACILITY
SCHOOL IMPACT FEE
SPECIAL ASSESSMNT LODGING
LITTER CONTROL
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
ECONOMIC DEVELOPMENT
STADIUM/CONVENTION CENTER
GENERAL CAP PROJ CONSTRUCTION
WATER/SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - OPERATING BUSINESS
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
MEDICAL/DENTAL INSURANCE
FLEX
PAYROLL CLEARING
GRAND TOTAL ALL FUNDS:
Total Checks $ 1,269,624.98
Total EFTS $ 1,970,714.97
Grand Total $ 3,240,339.95
Councilmember
$ 3,240,339.95
3(b).1
AGENDA REPORT
FOR: City Council DATE: December 10, 2014
TO: Dave Zabell, City Manager REGULAR: December 15, 2014
Rick Terway, Administrative & Community ervices Director
FROM: Eva Lindgren, Interim Finance Manager
SUBJECT: BAD DEBT WRITE-OFFS/COLLECTION.
I. REFERENCE (S):
Write-off and collection lists are on file in the Finance Department.
H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non -criminal, criminal, and
parking) accounts receivable in the total amount of $277,973.20 and, of that amount,
authorize $194,439.43 be turned over for collection.
III. HISTORY AND FACTS BRIEF:
I. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address, or are accounts in 'occupant' status. Accounts submitted for
collection exceed $10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write oft's
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non -criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un -collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY — These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
3(b).2
Amount
Direct
Referred to
Total
Write-offs
Collection
Write-offs
Utility Billing
$
746.44
25.98
772.42
Ambulance
$
81,237.33
7,591.94
88,829.27
Court A/R
$
.00
169,693.00
169,693.00
Code Enforcement
$
1,550.00
16,951.00
18,501.00
Cemetery
$
.00
.00
.00
General
$
.00
177.51
177.51
Miscellaneous
$
.00
.00
.00
TOTAL:
$
83,533.77
194,439.43
277,973.20
3(b).2
AGENDA REPORT
FOR: City Council Ce
TO: Dave Zabell, City ManaerFROM: Stan Strebel, Deputy City M
SUBJECT: Franklin County Request for TRAC
I. REFERENCE(S):
December 4, 2014
Workshop Mtg.: 12/8/14
Regular Mtg.: 12/15/14
1. Franklin County Request for TRAC — Proposed Addendum to Interlocal
Agreement
2. Franklin County Request for TRAC — Franklin County Resolution
H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
12/8: Discussion
12/15: MOTION: I move to .approve Addendum No. 1 to the Interlocal Agreement for
TRAC and, further, authorize the City Manager to execute the
Agreement.
III. FISCAL IMPACT:
$100,000
IV. HISTORY AND FACTS BRIEF:
NOTE- This item was originally discussed with Council at the meeting of September 8,
2014.
A) The City entered into an agreement with Franklin County for the financing,
construction and operation of the TRAC facility in 1994. The term of the
agreement is 30 years, ending May 2024. The agreement provides that the City
and County will equally share operating costs in excess of revenue from
operations in any calendar year (see Agreement, Section 8.4, page 29).
B) As the TRAC facility experiences cash flow shortages, mainly during summer
months, in 2006, the County deposited $200,000 into the TRAC fund to elevate
seasonal cash flows (see letter of 8/5/14). When the County's general fund
budget tightened up during the economic downturn, the County needed to return
$100,000 of the $200,000 advance.
C) The attached Addendum to the Interlocal Agreement sets forth the provision for
the City and County to equally share the responsibility to fund the $200,000 Cash
Flow Reserve Fund as requested by the County (letter of 8/15/14). The County
has approved the agreement and staff recommends Council approval as well.
3(c)
ADDENDUM NO. 1
INTERLOCAL COOPERATION AGREEMENT BETWEEN THE
CITY OF PASCO AND FRANKLIN COUNTY, WASHINGTON,
REGARDING THE FINANCING, ACQUISITION AND OWNERSHIP
OF A MULTI-PURPOSE ARENA AND EXHIBITION FACILITY (TRAC)
THIS ADDENDUM NO.1 is entered into 3rd day of December, 2014, by and between
the the parties to the Interlocal Cooperation Agreement between the City of Pasco and Franklin
County, Washington, regarding the financing, acquisition and ownership of a multi-purpose
arena and exhibition facility dated the 24th day of May, 1994.
IN CONSIDERATION of the mutual covenants contained herein, shall be and hereby is
amended to read as follows:
Section 1. Section 8.4, Payment of Operating Costs, shall be and hereby is amended
and shall read as follows:
A. The Parties covenant they will each pay 50% of any Operating Costs that exceed
Revenues from operation of the TRAC Facility in any calendar year. If any Party advances
funds for the other Party, such funds shall bear interest at the rate paid by the State of
Washington local government investment pool. Each Party reserves the right to determine the
source of such payment.
B. In order to meet the cash flow demands of the Operating Costs, the Cash Flow
Reserve Fund is created to provide for continuing availability for payment of the Operating Costs
as provided in Section A above. The Cash Flow Reserve Fund shall be held and administrated
by the County. On or before January 1, 2015, the City and the County shall each deposit into the
Cash Flow Reserve Fund the sum of $100,000.00 which shall be used for the purpose of meeting
operating costs during those periods when there is not sufficient operating revenue to meet the
Operating Costs as they mature. Application of these funds to meet operating costs shall be
equally home between the City and the County. The Cash Flow Reserve Fund shall be
replenished from operating revenues on or before December 31 of each operating year during the
term of this Agreement. Any disbursements from this Fund, other than as provided above, shall
be refunded to the City and the County on an equal basis.
Addendum No. 1 to Interlocal Agreement Between City and County - 1
Section 2. All remaining terms and conditions of the Interlocal Agreement shall
remain in full force and effect.
DATED this day of December, 2014.
CITY:
CITY OF PASCO, a Municipal
Corporation of the State of Washington
Dave Zabell, City Manager
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
COUNTY:
FRANKLIN CONTY, a Political Subdivision of
the State of Washington
Robert E. Koch, Chairman
Brad Peck, Chair Pro Tem
X--
Rick
Miller, Member
ATTEST BY:
a,,
Clerk of gie Board T
APPROVED AS TO FORM:
Shawn Sant, Prosecuting Attorney for
Franklin County
By:
Dep rosecuting Attorney
Addendum No. 1 to Interlocal Agreement Between City and County - 2
STATE OF WASHINGTON)
ss
County of Franklin
On the day of , 2014, before me, the undersigned, a Notary
Public, in and for the State of Washington, duly commissioned and sworn, personally appeared
DAVE ZABELL, to me know to be the City Manager of the City of Pasco, a Municipal
Corporation of the State of Washington, who executed the foregoing instrument and
acknowledged the said instrument to be the free and voluntary act and deed of said City, for the
uses and purposes there mentioned, and on oath stated that said person was authorized to execute
the said instrument for said City.
WITNESS my hand and official seal hereto affixed the day and year in this certificate
above written.
Printed Name: _
Notary Public in and
Residing at:
the State of Washington
My Commission Expires:
STATE OF WASHINGTON)
ss
County of Franklin
On the 3 day of Dpi -pm b er , 2014, before me, the undersigned, a Notary
Public, in and for the State of Washington, duly commissioned and sworn, personally appeared
ROBERT E. KOCH, to me known to be the Chairman of the Board of Franklin County
Commissioners, and BRAD PECK, to me known to be a Chair Pro -Tem of the Board of County
Commissioners, and RICK MILLER, to me known to be a Member of the Board of County
Commissioners, a political subdivision of the State of Washington, who executed the foregoing
instrument and acknowledged the said instrument to be the free and voluntary act and deed of
said political subdivision of the State of Washington, for the uses and purposes there mentioned,
and on oath stated that said persons were authorized to execute the said instrument for Franklin
County, Washington.
WITNESS my hand and official seal hereto affixed the day and year in this certificate
above written.
jHE'RStt4���
= �FJt RFp 4AY , 2 �i,
Printed Name: /Vary C. >�'i Prs
} y 4, ,
Notary Public in and fo the State of Washington
s:o Z
z
Residing at:
P0 4F y�'_=
My Commission Expires:
i��'/Irl1STATE�OF P
Addendum No. Ito Interlocal Agreement Between City and County - 3
FRANKLIN COUNTY RESOLUTION NO. �2O) q- ygq
BEFORE THE BOARD OF COMMISSIONERS, FRANKLIN COUNTY, WASHINGTON
RE: APPROVING ADDENDUM NO.1 TO THE INTERLOCAL COOPERATION
AGREEMENT BETWEEN THE CITY OF PASCO AND FRANKLIN COUNTY,
WASHINGTON, REGARDING THE FINANCING, ACQUISITION AND
OWNERSHIP OF A MULTI-PURPOSE ARENA AND EXHIBITION FACILITY
(TRAC), AMENDING RESOLUTION 94-126
WHEREAS, the Franklin County Commissioners have identified a need to establish a standard
format for the provision of operating funds and the repayment of same regarding the annual
ongoing operation of TRAC; and
WHEREAS, the Board of Franklin County Commissioners also wishes to establish clarification
that the City of Pasco and Franklin County will each pay 50% of any Operating Costs that exceed
revenues from operation of the TRAC Facility in any calendar year, and
WHEREAS, the Board of Commissioners constitutes the legislative authority of Franklin
County and deems this to be in the best interest of Franklin County;
NOW, THEREFORE, BE IT RESOLVED the Franklin County Board of Commissioners
hereby approves the attached Addendum No. 1 to the Interlocal Cooperation Agreement between
the City of Pasco and Franklin County, Washington, regarding the financing, acquisition and
ownership of a Multi-purpose Arena and Exhibition Facility (TRAC), amending Resolution
94-126.
APPROVED this 3`d day of December, 2014
Attest:
Original: Franklin County, City of Pasco, TRAC
Copies: Franklin County Accounting Dept.
BOARD OF COUNTY COMMISSIONERS
FRANKLIN COUNTY, WASHINGTON
Chair
Chair Pro Tem
'12--/� -
_ -- _
Member
AGENDA REPORT
FOR: City Council December 2, 2014
Workshop: 12/8/14
TO: Dave Zabell, City Manager Regular Mtg.: 12/15/14
Rick White, Director Comm ' and Ecopgmic Development
FROM: Jeffrey B. Adams, Associate Planner
SUBJECT: Farm 2005 LLC Comprehensive Plan Amendment (MF# CPA 2014-002)
I. REFERENCE(S):
1. Farm 2005 LLC Comprehensive Plan Amendment - Overview map
2. Farm 2005 LLC Comprehensive Plan Amendment - Proposed Resolution
3. Farm 2005 LLC Comprehensive Plan Amendment - 10/16/14 Planning
Commission Packet
4. Farm 2005 LLC Comprehensive Plan Amendment - Planning Commission
Minutes dated 10/16/14 and 11/20/14
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/8: DISCUSSION:
12/15: MOTION: I move to approve Resolution No.a resolution
requesting modification of the Urban Growth Boundary by
Franklin County.
III. FISCAL IMPACT:
I LN LOW 10,
IV. HISTORY AND FACTS BRIEF:
A. The Growth Management Act (GMA) (RCW 36.70A.110) requires the
establishment of Urban Growth Areas (UGA). Pasco's first UGA was established in
April of 1993 and has been modified only four times since then. The designation of
the Pasco UGA was not only guided by the GMA Goals, but also by the provisions
of RCW 36.70A.110.
B. Farm 2005, LLC, the owner of 160 acres of farm land directly north of the City
limits, has applied for a Comprehensive Plan Amendment that would revise the
Urban Growth Area (UGA) to include 160 acres currently outside the Pasco UGA.
The property in question is located at the northeast corner of Road 52 and
Powerline Road.
C. Staff met with the property owner and Port to review the application of airport
zoning regulations against the proposed UGA expansion.
D. The new Airport Zoning regulations prohibit development on 33.5 acres of the
proposed 160 -acre site and limit another 41 acres to two dwelling units per acre.
Without the ability to develop the entire site at urban densities the Planning
Commission recommended (with owner and Port concurrence) a reduced site for
the UGA expansion as depicted on the attached Overview map.
V. DISCUSSION:
A. Urban Growth Boundaries are required by the GMA to contain a sufficient land
area to accommodate expected population growth for a 20 year planning horizon.
The population projections provided by the State Office of Financial Management 3(d)
for Pasco's 20 year planning horizon (2007-2027) indicates Pasco's UGA
population could be about 87,300 by 2027. Adjusted for growth since 2007 an
additional 19,530 people need to be accommodated within the UGA by 2027.
There are about 2,600 acres of vacant land in the City's UGA potentially available
for residential development.
B. Because of gravel mining, distance from utilities, past subdivision practices, high
land prices and lack of development interest only about a quarter of the vacant land
within this UGA (650 acres) could be used for residential development. Based on
our population projection the City will need 1,222 acres of land to accommodate the
housing needed to match the population.
C. By law Franklin County is the entity charged with the responsibility and authority
to establish UGA's. The City can only make proposals for the UGA, but cannot
actually create the UGA. It has been the practice of the Council to memorialize the
City's preferred or recommended UGA in the form of a Resolution. If approved,
this will allow the City to modify the land use map of the Comprehensive Plan. This
will be done by ordinance once the UGA modification has been approved by the
County.
RESOLUTION NO.
A RESOLUTION DECLARING THE PREFERRED URBAN GROWTH BOUNDARY
FOR THE CITY OF PASCO.
WHEREAS, the City of Pasco and Franklin County are planning under the State
Growth Management Act (GMA) of 1990 as amended; and
WHEREAS, The GMA (RCW 36.70A.I 10) requires the establishment of Urban
Growth Areas (UGA); and
WHEREAS, the goals of the Growth Management Act related to UGA's include:
i) Encouraging development of urban areas where adequate public facilities
and services exist or can be provided in an efficient manner;
ii) Reducing the inappropriate conversion of undeveloped land into sprawling
low-density development; and,
iii) Maintaining and enhancing natural resource-based industries, including
productive timber, agriculture, and fisheries industries; and
WHEREAS, each city located in Franklin County must be included within a UGA;
and
WHEREAS, UGA's are to encompass lands within the City's recognized utility
service area; and
WHEREAS, UGA's may include portions of the County already characterized by
urban growth or adjacent to urban growth; and
WHEREAS, designated UGA's are to include enough undeveloped land to
adequately accommodate forecasted growth for a 20 year planning period; and
WHEREAS, forecasted growth is determined by population projections provided
by the State Office of Financial Management; and
WHEREAS, the GMA mid-range population projections for the County anticipate
Franklin County will grow to over 100,000 people during the 20 year planning horizon;
and
WHEREAS, for planning purposes during the development of the 2007
Comprehensive Plan update, City and County Planners assume 85 percent of future
population growth in Franklin County would occur in the Pasco UGA; and
WHEREAS, Pasco's UGA population is expected to be about 87,300 by 2027;
and
WHEREAS, to reach the projected population the City will need to accommodate
another 19,530 people; and
Page 1 of 3
WHEREAS, there are over 2,500 acres of raw undeveloped land within the Pasco
UGA designated for residential development. At least 1,222 acres are needed to
accommodate the projected growth; and
WHEREAS, twelve owners control 2,117 acres of raw land within the UGA
designated for residential development. Due to various constraints much of this land
cannot or will not be developed within the near future. Development constraints include
lack of utility service, land prices, gravel mining leases and contracts, and lack of
development interest on the part of the owners; and
WHEREAS, while the County "donut hole" areas contain approximately 300 acres
of undeveloped land that is occupied by hobby farms, pastures, horse corrals and
gardens; and has limited utility for residential developed due to poor subdivision
practices of the past, and lack of access to public streets; and
WHEREAS, the remaining five major subdivisions available (228 acres of
buildable land) for new housing construction are controlled by a limited number of
builders; and
WHEREAS, the last land sale for a subdivision (Three Rivers West) was about 30
percent higher than comparable sales in the recent past. The owners that sold the 50 acres
for Three Rivers West control another 450 acres of vacant land within the UGA
boundary; and
WHEREAS, State and local housing goals encourage the provision of affordable
housing (RCW 36.70A.210(3)e and County Policy #6) within the community; and
WHEREAS, On December 31, 2012 the Port of Pasco purchased 30 acres of land
in the Northwest Commons subdivision for a runway protection zone. This purchase
removed 30 acres of residential land from the UGA inventory; and
WHEREAS, On July 15, 2013 the zoning code was updated to include revisions to
the airport zoning regulation which will limit the densities on abouthalf of the site in
question. Reducing the density will reduce the impact on utility providers including the
City's sewer utility; and
WHEREAS, the site in question as shown in Exhibit "I" is currently being fanned
but is not designated as farmland with long-term commercial significance; and
WHEREAS, in the past ten years the Franklin County Public Utilities District
(PUD) built one new substation and completely rebuilt and significant expanded another
to ensure electrical needs will be met within the UGA.; and
WHEREAS, the City recently built a new water filter plant on West Court Street
near Road 111 to increase capacity to provide potable water to current and future
residents; and
WHEREAS, a new potable municipal water intake structure and pump house will
be built on West Court Street near the new water plant to increase pumping capacity; and
Page 2 of 3
WHEREAS, early next year the main Butterfield Water Plant intake structure in
the Columbia River will be rebuilt to improve pumping capacity; and
WHEREAS, the applicant has been investigating the possibility of providing
additional sewer capacity to the area by constructing a force main east of 4th Avenue;
and
WHEREAS, the site as shown in Exhibit "1" is encumbered with Airport Use
Zones #2 and #4. Zone #2 prohibits residential development of any kind and Zone #4
limits residential development to two units per acre; and
WHEREAS, The Pasco City Council has reviewed and accepted the Planning
Commission recommendation; and
WHEREAS, the Pasco City Council has determined the Pasco Urban Growth
Area boundary must be expanded to permitted the City to properly plan for future growth
as required by the Growth Management Act; NOW THEREFORE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That the boundaries identified in Exhibit "1" are the preferred
boundary lines for the Pasco Urban Growth Area. The preferred boundary will
accommodate the projected population in a geographic area most likely to experience
development pressure and which presents the best opportunity for the City to logically
and economically extend its utility and emergency services systems.
Section 2. That this resolution be forwarded to Franklin County for its due
consideration of the City Council's position when the Franklin County Planning
Commission and/or Franklin County Board of Commissioners determine whether or not
to modify the Pasco Urban Growth Boundary.
Passed by the City Council of the City of Pasco this day of
.2014.
Matt Watkins, Mayor
ATTEST:
Debra L. Clark
City Clerk
Page 3 of 3
APPROVED AS TO FORM:
Leland B. Ken, City Attorney
MEMORANDUM
DATE: November 20, 2014
TO: Planning Commission
FROM: Jeff Adams, Associate Planner
SUBJECT: Urban Growth Area Expansion (MF# CPA14-002) (Farm 2005 LLC
Farm 2005, LLC., the owner of 160 acres of farm land directly north of the City
limits, has applied for a Comprehensive Plan Amendment that would revise the
Urban Growth Area (UGA) to include 160 acres currently outside the Pasco
UGA. The property in question is located at the northeast corner of Road 52
and Powerline Road. The site is northeasterly of the new Rosalind Franklin
Elementary School. The following provides the historical background on Urban
Growth Areas and may help with arriving at a recommendation on this request.
The 1990 Growth Management Act (GMA) required the establishment of Urban
Growth Areas (UGA's) around urban centers throughout the State. Urban
Growth Areas have become a key component in managing urban growth within
Washington. Urban Growth Areas define the area in which a community is to
encourage higher density urban development and the area in which urban
services can be supported and promoted. Land located outside UGA's are to be
reserved for the promotion of rural density and functions. By directing growth
to UGA's natural resource lands such as farmlands and forest lands can be
conserved and the character of rural areas can be maintained for future needs.
Pasco's first Urban Growth Area was established in April of 1993 and has been
modified only four times since then. The designation of the Pasco UGA was not
only guided by the GMA Goals (see attachment #1), but also by the provisions
of RCW 36.70A.110 the most pertinent portions of which are as follows:
• Each county that is required or chooses to plan under RCW
36.70A.040 shall designate an urban growth area or areas within
which urban growth shall be encouraged and outside of which
growth can occur only if it is not urban in nature.
• Each city that is located in such a county shall be included within
an urban growth area.
• An urban growth area may include territory located outside of a
city only if such territory already is characterized by urban growth
whether or not the urban growth area includes a city, or is
adjacent to territory already characterized by urban growth, or is a
designated new fully contained community as defined by RCW
36.70A.350.
• Based upon the growth management population projection made
for the county by the Office of Financial Management, the county
and each city within the county shall include areas and densities
sufficient to permit the urban growth that is projected to occur in
the county or city for the succeeding twenty-year period, except for
those urban growth areas contained totally within a National
Historical Reserve.
• Each city must include areas sufficient to accommodate the broad
range of needs and uses that will accompany the projected urban
growth including, as appropriate, medical, governmental,
institutional, commercial, service, retail, and other non-residential
uses.
• Each urban growth area shall permit urban densities and shall
include greenbelt and open space areas.
• An urban growth area determination may include a reasonable
land market supply factor and shall permit a range of urban
densities and uses. In determining this market factor, cities and
counties may consider local circumstances.
• Urban growth should be located first in areas already characterized
by urban growth that have adequate existing public facility and
service capacities to serve such development, second in areas
already characterized by urban growth that will be served
adequately by a combination of both existing public facilities and
services and any additional needed public facilities and services
that are provided by either public or private sources, and third in
the remaining portions of the urban growth areas. Urban growth
may also be located in designated new fully contained communities
as defined by RCW36.70A.350.
• In general, cities are the units of local government most
appropriate to provide urban governmental services. In general, it
is not appropriate that urban governmental services be extended to
or expanded in rural areas except in those limited circumstances
shown to be necessary to protect basic public health and safety
and the environment and when such services are financially
supportable at rural densities and do not permit urban
development.
2
Based on State law, the Pasco UGA is to include all lands within the city and
may include lands outside the City if the lands are urban in nature or adjacent
to territory that is already characterized by urban growth. Development within
the UGA is to occur first on lands that currently have adequate public facility
and service capacities and secondly on lands that will be served adequately in
the future. The UGA needs to contain a sufficient amount of land to
accommodate expected growth for the 20 year planning horizon. The expected
growth is determined by county wide population projections prepared by the
State Office of Financial Management (OFM). In addition to the population
projections the city must also considered land needs for parks and open space,
school, retail businesses, offices, industrial buildings and other land uses. In
the determination for UGA land needs local market supply factors may also be
considered.
The local market supply factor is beginning to become an issue within the
UGA. The large remaining tracts of land that could be used for future
residential development are controlled by a few individuals or companies.
Additionally the remaining five major subdivisions available (228 acres of
buildable land) for new housing construction are likewise controlled by a
limited number of builders. As a result prices for raw land to develop
subdivisions are rising.
The last sale of land for a subdivision (Three Rivers West) was about 30 percent
higher than comparable sales in the recent past. The owner's that sold the 50
acres for Three Rivers West control another 450 acres of vacant land within the
UGA. Increasing land costs resulting from limitations created by the UGA
boundary are at odds with State and local housing goals to provide affordable
housing (RCW 36. 70A.210(3)e and County Policy # 6) for the community.
Twelve owners control 2,117 acres of raw land within the UGA designated for
residential development. Due to various constraints much of this land cannot
or will not be developed within the near future. Development constraints
include lack of utility service, land prices, gravel mining leases and contracts
and lack of development interest on the part of the owners.
The County donut hole areas contain approximately 300 acres of undeveloped
land that could be used for future housing development. Much of this vacant
land is occupied by hobby farms, pastures, horse corrals and gardens. It is
difficult to predict how soon these parcels will be available for development.
Some of the parcels have limited utility for residential developed due to poor
subdivision practices of the past. Many of these parcels are remnant lots with
odd shapes that lack access to public streets. If development occurs on these
parcels the densities will be very low.
With much of the large useable remaining vacant parcels under limited
ownership prices tend to rise impacting the affordability of housing. This is the
3
reason the Growth Management Act included a provision for adding additional
land to the UGA for a market supply factor so land prices are not driven
unreasonably high. As Linda Loviisa, First Place and Northwest Commons
continue to develop the market demand on the remaining vacant parcels will
continue to increase. Increasing the UGA slightly will help moderate that
market demand.
Another condition impacting the market factor of available residential
properties within the UGA is the fact that in 2012 Port of Pasco purchased 30
acres within Northwest Commons permanently removed 30 acres of land from
the residential inventory. The property was purchased for a future runway
protection area to enable future airport expansion. The airport protection
zones will also impact the property included in the proposed UGA boundary
amendment. Approximately 73 acres of the proposed site is located under an
approach/departure zone which limits residential density to two dwelling units
per acre. While the request is to include a total of 160 within the UGA
boundary the resulting increase to the buildable lands inventory will be
negligible.
One of the purposes of establishing UGA's is to preserve resource lands and
prevent them from being lost to urban development. The site in question is
currently being farmed but is not designated as farm land with long term
commercial significance. The land did not meet the test used by the County for
classifying the land for prime farm land. The soils on this land are not
considered prime agricultural soils. The land is located between an urbanizing
portion of the City and the Clark Addition which is urban in nature and
extensively developed. The site is also across Road 52 and to the northeast of
the new Rosalind Franklin Elementary School. These factors all impact the
long term viability of the site for commercial agriculture.
The population projections provided by the State Office of Financial
Management for Pasco's 20 year planning horizon (2007-2027) indicates
Pasco's UGA population could be about 87,300 by 2027. Adjusted for growth
since 2007 an additional 19,530 people need to be accommodated within the
UGA by 2027. The UGA will therefore need to include enough land area to
accommodate at least another 19,530 people by 2027. Between the tightly
controlled subdivisions, large vacant tracts and donut hole properties there are
about 2,600 acres of vacant land in the City's high growth area potentially
available for residential development. Realistically though because of gravel
mining, distance from utilities, past subdivision practices, high land prices and
lack of development interest only about a quarter of the vacant land could be
used for residential development. Based on our population projection the City
will need 1,222 acres of land to accommodate the housing needed to match the
population.
4
Population projections, land market factors, and preservation of resource lands
are not the only items to consider when determining the extent of the UGA.
Utility capacities should also be considered.
A new water filter plant was constructed on Court Street near Road 111
between 200 and 2010 to increase the cities capacity to provide potable water
to the community. In the near future (waiting for Army Corp of Engineer
approval) a new water intake structure and pump house will be built on West
Court Street near the new water plant to increase pumping capacity. Early
next year the main Butterfield water plant intake structure in the Columbia
River will be rebuilt in improve pumping capacity.
The Franklin County PUD and Big Bend Electric built a new substation north
of the Columbia Place subdivision (west of Road 68 north of Snoqualmie) in
2004. The PUD also enlarged and upgraded the Road 52 and Argent
substation last year to support future growth in the community. The PUD five
year capital plan calls for a new substation to be located north of Power Line
Road to the east of Convention Drive which will further add to the PUD's
capacity to serve the community with power needs.
This UGA expansion application was reviewed by the Planning Commission in
2010 and was not recommended for approval mainly because of concerns over
the capacity of the sewer system in the area. Since that time modeling studies
have shown previous studies on sewer capacity were overly conservative. As a
result the Northwest Commons subdivision that was previously approved partly
for septic tank usage has now been granted approval to be completely served
by the sewer system. A lift station will be constructed in Northwest Commons
a short distance from the subject property. The applicant has also been
considering the development of a force main to the east of the site to connect
with the sewer system in 4th Avenue. The biggest change however between the
current application and the 2010 is the fact that the new airport zoning
regulations will reduce the density on the site such that only about half of the
site will be able to accommodate urban densities matching existing
development on adjacent parcel to the south. This lowered density will cause
less of an impact on the City's sewer system. Airport Zone # 2 and #4 through
the center portion of the site will have severe density restrictions. The 33.5
acres within Zone # 2 will not be able to contain any homes and the 41 acres in
Zone 4 will limit development to two units per acre.
Findings of Fact
The following are initial findings drawn from the background and analysis
section of the staff report. The Planning Commission may add additional
5
findings to this listing as the result of factual testimony and evidence
submitted during the public hearing.
1. The GMA (RCW 36.70A.110) requires the establishment of Urban
Growth Areas.
2. The goals of the Growth Management Act related to UGA's include: i)
Encouraging development of urban areas where adequate public
facilities and services exist or can be provided in an efficient manner;
ii) Reducing the inappropriate conversion of undeveloped land into
sprawling low-density development; and, iii) Maintaining and enhance
natural resource based industries, including productive timber,
agriculture, and fisheries industries.
3. Each city located in Franklin County must be included within a UGA.
4. UGA's are to encompass lands within the City's recognized utility
service area.
5. UGA's may include portions of the County already characterized by
urban growth or adjacent to urban growth.
6. Designated Urban Growth Areas are to include enough undeveloped
land to adequately accommodate forecasted growth for a 20 year
planning period.
7. Forecasted growth is determined by population projections provided
by the State Office of Financial Management.
8. The GMA mid-range population projections for the County anticipate
Franklin County will grow to over 100,000 people during the 20 year
planning horizon.
9. For planning purposes during the development of the 2007
Comprehensive Plan update, City and County Planners assume 85
percent of future population growth in Franklin County would occur
in the Pasco UGA.
10. Pasco's UGA population is expected to be about 87,300 by 2027.
11. To reach the projected population the City will need to accommodate
another 19,530 people.
12. There are over 2,500 acres of raw undeveloped land within the Pasco
UGA designated for residential development. At least 1,222 acres are
needed to accommodate the projected growth.
6
13. Twelve owners control 2,117 acres of raw land within the UGA
designated for residential development. Due various constraints
much of this land cannot or will not be developed within the near
future. Development constraints include lack of utility service, land
prices, gravel mining leases and contracts, and lack of development
interest on the part of the owners.
14. The County donut hole areas contain approximately 300 acres of
undeveloped land that could be used for future housing development.
Much of this vacant land is occupied by hobby farms, pastures, horse
corrals and gardens. Some of the parcels have limited utility for
residential developed due to poor subdivision practices of the past.
Many of these parcels are remnant lots with odd shapes that lack
access to public streets.
15. The remaining five major subdivisions available (228 acres of
buildable land) for new housing construction are controlled by a
limited number of builders.
16. The large remaining tracts of land within the UGA are controlled by
twelve owners causing the local market supply factor to become an
issue.
17. The last land sale for a subdivision (Three Rivers West) was about 30
percent higher than comparable sales in the recent past. The owners
that sold the 50 acres for Three Rivers West control another 450 acres
of vacant land within the UGA boundary
18. State and local housing goals encourage the provision of affordable
housing (RCW 36. 70A.210(3)e and County Policy # 6) within the
community
19. Since 2010 the Port of Pasco purchased 30 acres of land in the
Northwest Commons subdivision for a runway protection zone. This
purchase removed 30 acres of residential land from the UGA
inventory.
20. Since 2010 the zoning code has been updated to include revisions to
the airport zoning regulation that will limit the densities on about half
of the site in question. Reducing the density will reduce the impact
on utility providers including the City's sewer utility.
21. The site in question is currently being farmed but is not designated as
farm land with long term commercial significance. The land did not
meet the test used by the County for classifying the land for prime
farm land. The soils on this land are not considered prime agricultural
soils.
22. In the past ten years the Franklin County PUD built one new
substation and completely rebuilt and significant expanded another to
ensure electrical needs will be met within the UGA. The five year
capital plan for the PUD calls for a another new substation to be
located north of Power Line Road to the east of Convention Drive
which will further add to the PUD's capacity to serve the community
with power needs.
23. The City recently built a new water filter plant on West Court Street
near Road 111 to increase capacity to provide potable water to current
and future residents.
24. In the near future (waiting for Army Corp of Engineer approval) a new
water intake structure and pump house will be built on West Court
Street near the new water plant to increase pumping capacity.
25. Early next year the main Butterfield water plant intake structure in
the Columbia River will be rebuilt in improve pumping capacity.
26. A recent analysis of the sewer system capacity in the area east of
Road 68 north of I-182 has indicated more capacity than previously
thought. As a result all of the Northwest Commons subdivision will be
able to be served by sewer.
27. A new lift station will be built in the Northwest Commons subdivision
a short distance from the subject site.
28. The applicant has been investigating the possibility of providing
additional sewer capacity to the area by constructing a force main
easterly to 4th Avenue.
29. The site is encumbered with Airport Use Zone #2 and Zone #4. Zone
# 2 prohibits residential development of any kind and Zone # 4 limits
residential development to two units per acre.
Conclusions
Based on the GMA population projections for Franklin County the City of Pasco
must plan for an additional population of about 19,530.
The project population for the City will require about 1,222 acres for the
development of dwelling units.
Most of the remaining (2117 acres) vacant acreage in the UGA is control by 12
property owners which could be impacting the market through higher land
prices. The most recent subdivision (Three Rivers West) purchase was about 30
percent higher than similar purchases in the past.
8
The limited subdivisions available for new housing are tightly controlled by a
few builders.
In recent years the Franklin County PUD has increased its capacity to provide
electrical service to the community by upgrading substations or building new
substations. The five year capital plan for the PUD includes the construction of
a new substation north of Power Line Road east of Convention Drive.
Since 2010 the City has increased its ability to provide potable water to the
community. Further increases will be shortly realized with the reconstruction
and improvement of the Butterfield plant intake structure and the construction
of a new pump house and intake structure for the West Pasco water plant.
Utility demands for development of the subject site has been greatly reduced
since 2010 due to development limitation now in place as a result of the
updated airport zoning regulations.
The new Airport Zoning regulations prohibit development on 33.5 acres of the
proposed site and limit another 41 acres to two dwelling units per acre.
Without the ability to develop the entire site at urban densities it may be
advisable to exclude most of the site from the Urban Growth Area.
Based on the findings and conclusion the Planning Commission should
consider only include, about half of the site within the Urban Growth Area.
Recommendation
MOTION: I move to adopt findings of fact and conclusions therefrom as
contained in the November 20, 2014 staff report.
MOTION: I move based on the findings of fact and conclusions as
adopted the Planning Commission recommend the City
Council approve the proposed Comprehensive Plan
amendment expanding the Urban Growth Area as depicted
on Exhibit # 1.
9
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REGULAR MEETING
PLANNING COMMISSION MEETING
CALL TO ORDER:
The meeting was called to order at 7:00prn by Chairman Cruz.
POSITION MEMBERS PRESENT MEMBERS ABSENT
No.1
VACANT
No. 2
Tony Bachart
No.3
VACANT
No. 4
Alecia Greenaway
No. 5
Joe Cruz
No. 6
Loren Polk
No. 7
Zahra Khan
No. 8
Jana Kempf
No. 9
Gabriel Portugal
October 16, 2014
F. Comprehensive Plan Comprehensive Plan Amendment to Modify the
Urban Growth Boundary (Farm 2005, LLCI IMF# CPA
2014-0021
Chairman Cruz read the master file number and asked for comments from staff.
Dave McDonald, City Planner, discussed the Comprehensive Plan Amendment to modify
the Urban Growth Boundary. He stated the applicant is seeking to have the urban
Growth Boundary expanded to include 160 acres north of Northwest Commons. Mr.
McDonald explained the staff memo for contained pertinent sections of the Growth
Management Act relating to urban growth boundaries. The property is next to the city
limits and there is a new school and a new subdivision located to the south. There is a
provision within the law that the cities and counties can consider a local market supply
factor to provide a buffer and an opportunity to prohibit the boundary from being so
restrictive it would drive the price of property up. Mr. McDonald also shared concerns
with the local supply factor as well as concerns with the airport. Mr. McDonald briefly
discussed some possible uses on this property.
Tom Kidwell, 4320 Riverhaven Street, stated that including his property in the urban
growth boundary would be a natural progression of the city. With the new school, he
built a water main and new street down to his property. He stated that this would be a
good site for homes.
Ron Foraker of the Port of Pasco and Spencer Montgomery of J.U.B. Engineers spoke on
the application. Mr. Foraker stated over the past two years the Port of Pasco has worked
with the City of Pasco and Franklin County to safeguard future service capabilities of the
Airport. Ideally they would prefer there be no development on a runway approach to the
airport. There will be low-flying aircraft arriving and departing above the proposed site. In
planning of the airport overlay zone, it was agreed that no residential development would
be allowed in Zone 2 but the compromised reached was that Zone 4 would allow for large
lots due to some existing conditions on other runway approaches. Of the 160 acre parcel
that is being considered for the urban growth boundary, nearly half will be protected in
the approach zones. Because restrictions were not in place previously, the Port of Pasco is
-1-
forced to purchase 34 acres southeast of the subject property to retain protection for
growth of the airport. There will also be height restrictions on the entire parcel.
Chairman Cruz asked for clarification as to what land uses would conform to the airport
overlay zoning.
Mr. Foraker responded mostly farming.
Mr. Montgomery added that the overlay district would prohibit residential in parts of this
property and public assemblies or anything that would have a large amount of people
gather.
Chairman Cruz responded that this puts the Planning Commission in a tough spot since
part of the property can't be developed and other parts probably shouldn't or should be at
a lower density. He asked the applicant how these restrictions will affect his plan.
Mr. Kidwell answered half the property on the south side of the runway will be available
but he needs city water and in order to have city water they have to be in the urban
growth boundary. Mr. Kidwell added that even decreasing the size of the property to
include into the urban growth boundary would still facilitate his needs:
Chairman Cruz stated that it will become awkward for the land owner because this land
won't be large enough to be farmable and the rest would be limited on the amount of
homes.
Mr. Kidwell stated he still wished to move forward on this application.
With no more questions or comments the public hearing closed.
Commissioner Greenway stated that she would have difficulty approving this application
due to safety of the airport.
Commissioner Bachart moved, seconded by Commissioner Portugal, to close the hearing
on the proposed Comprehensive Plan Amendment and initiate deliberations and schedule
adoption of findings of fact, conclusions and a recommendation to City Council for the
November 20, 2014 meeting. The motion passed five to one with Commissioner
Greenaway dissenting.
Respectfully submitted,
David McDonald, City Planner
-2-
PLANNING COMMISSION MINUTES
11/20/14
C. Comprehensive Plan
2014-0021
Chairman Cruz read the master file number and asked for comments from staff.
Dave McDonald, City Planner, explained the Planning Commission held a hearing on this
matter last month. During the hearing the Port of Pasco read a letter into the record
expressing concern over possible development with Airport Compatibility Zones #2 and #4.
Following the hearing staff met with Port and Airport Management and the property owner
to review the areas of concern. As a result, staff recommended the proposed UGA
boundary change be modified to only include about 80 acres as shown on Map # 6
Chairman Cruz asked if the applicant was amiable to the change and if the Airport was in
agreement.
Mr. McDonald stated he had spoken with the applicant and the Port and they are in
general agreement.
Chairman Cruz said he was looking for head nods from the applicant and Port officials in
the back of the room which he received both the applicant and the Port officials.
Commissioner Bachart moved, seconded by Commissioner Portugal, to adopt the findings
of fact and conclusions therefrom as contained in the November 20, 2014 staff report. The
motion passed unanimously.
Commissioner Bachart moved, seconded by Commissioner Portugal, based on the findings
of fact and conclusions as adopted the Planning Commission recommend the City Council
approve the proposed Comprehensive Plan Amendment expanding the Urban Growth Area
as depicted on Exhibit #1. The motion passed unanimously.
AGENDA REPORT NO. 42
FOR: City Council December 4, 2014
TO: Dave Zabell, City Managerk-.
FROM: Ahmad Qayoumi, Public Works Directo Regular Mtg.: 12/15/14
SUBJECT: Accept USBR Irrigation Connection, Project #C1 -11 -14 -IRR
I. REFERENCE(S):
1. USBR Irrigation — Vicinity Map
2. USBR Irrigation — Resolution
H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
12/15: MOTION: I move to approve Resolution No. 3WE accepting the
work performed by Premier Excavation under contract for the USBR
Irrigation Connection Project,
III. FISCAL IMPACT:
State Ecology Grant
IV. HISTORY AND FACTS BRIEF:
A) On April 1, 2013, Council awarded the USBR Irrigation Connection project to
Premier Excavation for $1,748,815.71.
V. DISCUSSION:
A) The project installed a 16 -inch irrigation transmission line from the Columbia
River Intake along Harris Road and Broadmoor Blvd. to Sandifur Parkway to
serve the irrigation needs of northwest Pasco. The project installed more than
12,500 LF of 8 -inch, 12 -inch and 16 -inch diameter irrigation pipe and assemblies,
and a booster pump station including necessary electrical and instrumentation
control systems.
B) The final project construction contract totaled $1,859,288.29, an increase of
approximately 6%. The majority of the cost overrun was due to field change
orders to resolve conflicts brought about by the presence of unmarked utilities.
C) The work is now complete and staff recommends City Council acceptance of this
work.
3(e)
USBR IRRIGATION CONNECTION
VICINITY MAP
RESOLUTION NO. S-?& ce
A RESOLUTION ACCEPTING WORK PERFORMED BY PREMIER
EXCAVATION UNDER CONTRACT FOR THE USBR IRRIGATION CONNECTION
PROJECT.
WHEREAS, the work performed by Premier Excavation under contract for the USBR
Irrigation Connection project has been examined by Engineering and has been found to be in
apparent compliance with the applicable project specifications and drawings, and
WHEREAS, it is Engineering's recommendation that the City of Pasco formally accept
the contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering's recommendation and thereby accepts the work
performed by Premier Excavation, under contract for the USBR Irrigation Connection project, as
being completed in apparent conformance with the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 15th day of December, 2014.
Matt Watkins
Mayor
ATTEST:
Debra L. Clark
City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
AGENDA REPORT
FOR: City Council December 10, 2014
TO: Dave Zabell, City Manager Regular Mtg.: 12/15/14
FROM: Stan Strebel, Deputy City ManagerCy/�2
SUBJECT: Local Government Investment Pool ✓�``JJ��
I. REFERENCE(S):
II.
H.
V
1. Local Government Investment Pool — Proposed Resolution
2. Local Government Investment Pool — Transaction Authorization Form
ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/15: MOTION: I move. to approve Resolution No.naming Dave Zabell as
the "authorized individual" to authorize all amendments, changes or
alterations to the Local Government Investment Pool Transaction
Authorization Form and to acknowledge the terms and conditions of
participation as outlined in the prospectus.
FISCAL IMPACT:
HISTORY AND FACTS BRIEF:
A) The city utilizes the investment expertise of the State Treasurer's office and invests
its excess cash into the Local Government Investment Pool (LGIP). In an effort to
provide more clarity regarding how the LGIP operates and as a result of recently
amended state WACs the LGIP has created and distributed a prospectus.
B) As a condition of continued participation in the LGIP, the State Treasurer is requiring
each investor to provide a copy of a Resolution that acknowledges the governing
body has read, received (Council received a copy of the prospectus at the meeting of
June 16, 2014) and understands the prospectus as well as specifically designates, by
name, the "authorized individual" that is authorized to create all amendments,
changes and alterations to the Transaction Authorization Form (which controls who is
allowed to move money and to designate which bank accounts money comes in and
out of). Changes to the "authorized individual" must be made by a new resolution.
DISCUSSION:
A) The state is requesting a person's name rather than title to be specifically named by
Resolution as the "authorized individual." In June, Council passed a resolution
naming Dunyele Mason, former Finance Manager as the "authorized individual." As
the position is still vacant, naming the City Manager, who is also bonded, is the
prudent thing to do.
3(f)
RESOLUTION NO. 300')
A RESOLUTION authorizing investment of monies in the Local
Government Investment Pool.
WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund
to be known as the Public Funds Investment Account [commonly referred to as the Local
Government Investment Pool (LGIP)] for the contribution and withdrawal of money by an
authorized governmental entity for purposes of investment by the Office of the State Treasurer;
and
WHEREAS, from time to time it may be advantageous to the authorized governmental
entity, the City of Pasco, the "governmental entity," to contribute funds available for investment
in the LGIP; and
WHEREAS, the investment strategy for the LGIP is set forth in its policies and
procedures;and
WHEREAS, any contributions or withdrawals to or from the LGIP made on behalf of
the governmental entity shall be first duly authorized by the Pasco City Council, the "governing
body" or any designee of the governing body pursuant to this resolution or a subsequent
resolution; and
WHEREAS the governmental entity will cause to be filed a certified copy of said
resolution with the Office of the State Treasurer; and
WHEREAS the governing body and any designee appointed by the governing body with
authority to contribute or withdraw funds of the governmental entity has received and read a
copy of the prospectus and understands the risks and limitations of investing in the LGIP; and
WHEREAS, the governing body attests by the signature of its members that it is duly
authorized and empowered to enter into this agreement, to direct the contribution or withdrawal
of governmental entity monies, and to delegate certain authority to make adjustments to the
incorporated transactional forms, to the individuals designated herein.
NOW THEREFORE, BE IT RESOLVED that the governing body does hereby
authorize the contribution and withdrawal of governmental entity monies in the LGIP in the
manner prescribed by law, rule, and prospectus.
BE IT FURTHER RESOLVED that the governing body has approved the Local
Government Investment Pool Transaction Authorization Form (Form) as completed by Dave
Zabell and incorporates said form into this resolution by reference and does hereby attest to its
accuracy.
BE IT FURTHER RESOLVED that the governmental entity designates Dave Zabell,
City Manager, as the "authorized individual" to authorize all amendments, changes, or
alterations to the Form or any other documentation including the designation of other individuals
to make contributions and withdrawals on behalf of the governmental entity.
BE IT FURTHER RESOLVED that this delegation ends upon the written notice, by
any method set forth in the prospectus, of the governing body that the authorized individual has
been terminated or that his or her delegation has been revoked. The Office of the State Treasurer
will rely solely on the governing body to provide notice of such revocation and is entitled to rely
on the authorized individual's instructions until such time as said notice has been provided.
BE IT FURTHER RESOLVED that the Form as incorporated into this resolution or
hereafter amended by delegated authority, or any other documentation signed or otherwise
approved by the authorized individual shall remain in effect after revocation of the authorized
individual's delegated authority, except to the extent that the authorized individual whose
delegation has been terminated shall not be permitted to make further withdrawals or
contributions to the LGIP on behalf of the governmental entity. No amendments, changes, or
alterations shall be made to the Form or any other documentation until the entity passes a new
resolution naming a new authorized individual; and
BE IT FURTHER RESOLVED that the governing body acknowledges that it has
received, read, and understood the prospectus as provided by the Office of the State Treasurer.
In addition, the governing body agrees that a copy of the prospectus will be provided to any
person delegated or otherwise authorized to make contributions or withdrawals into or out of the
LGIP and that said individuals will be required to read the prospectus prior to making any
withdrawals or contributions or any further withdrawals or contributions if authorizations are
already in place.
PASSED by the City Council of the City of Pasco, Washington, this 15th day of
December, 2014.
SIGNED in authentication of its passage this _ day of 12014.
Matt Watkins, Mayor
ATTEST:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
LOCAL GOVERNMENT INVESTMENT POOL
TRANSACTION AUTHORIZATION FORM
Please fill out this form completely, including any existing information, as this form will replace the previous form.
Name of Entity: City of Pasco
Mailing Address:
P. O. Box 293
Fax Number: 509-545-3403
Telephone Number
Pasco, WA 99301
City Manager
E-mail Contact: citymanager@pasco-wa.gov
509-545-3404
Do you wish to have your monthly LGIP statements faxed to the number listed above?
Please note — if you choose to receive statements via fax, you will not receive another copy via U.S. mail.
XX YES, please fax statements ❑ No, please send statements via U.S. mail
Bank account where funds will be wired when a withdrawal is requested.
(Note: Funds will not be transferred to any account other than that listed).
Bank Name: US Bank
Branch Location: Pasco
Bank Routing Number: 125000105
Account Number: 153501454992
Account Name: General - TDs
Persons authorized to make denosits and withdrawals fpr the entity lietad ohnva
Name
Title
Signature
Telephone Number
Dave Zabell
City Manager
Dave Zabell
509-545-3404
Stan Strebel
Deputy City Manager
fx adAddrms
509-543-5760
Richard Terwa y
Administrative & Community
Services Director
509-543-5775
By signature below. I certifv I am authorized to renresent the institnHnn/noenev far tha n..rnaaa of thtc tra ea
Any changes to mese instructions must be submitted in writing to the Office of the State Treasurer. Please mail
this form to the address listed below:
OFFICE OF THE STATE TREASURER
LOCAL GOVERNMENT INVESTMENT POOL
PO Box 40200
OLYMPIA, WA 98504-0200
FAx: (360) 902-9044
Date Received:
Fund Number:
(for LGIP use only)
State of Washington )
County of Franklin ) ss.
Signed or attested before me by: Dave Zabell, Pasco City Manager.
Dated this 15th day of December, 2014.
Signature of Notary
SEAL OR STAMP Toni L. Zunker
Typed orprinted name of Notary
Notary Public in and for the State of Wash.
My appointment expires: 3/3/16
City Manager
12/15/14
Authorized Signature)
de
Date
Dave Zabell
citymanager@pasco-wa.gov
509-545-3404
PrintAuthorizedSi nature
fx adAddrms
(Telephone number
Any changes to mese instructions must be submitted in writing to the Office of the State Treasurer. Please mail
this form to the address listed below:
OFFICE OF THE STATE TREASURER
LOCAL GOVERNMENT INVESTMENT POOL
PO Box 40200
OLYMPIA, WA 98504-0200
FAx: (360) 902-9044
Date Received:
Fund Number:
(for LGIP use only)
State of Washington )
County of Franklin ) ss.
Signed or attested before me by: Dave Zabell, Pasco City Manager.
Dated this 15th day of December, 2014.
Signature of Notary
SEAL OR STAMP Toni L. Zunker
Typed orprinted name of Notary
Notary Public in and for the State of Wash.
My appointment expires: 3/3/16
REVENUE SOURCES:
TAXES:
PROPERTY
SALES
PUBLIC SAFETY
UTILITY
OTHER
LICENSES & PERMITS
INTERGOV'T REVENUE
CHARGES FOR SERVICES
FINES & FORFEITS
MISC. REVENUE
DEBT AND TRANSFERS IN
TOTALREVENUES
BEGINNING FUND BALANCE
TOTAL SOURCES
EXPENDITURES:
GENERAL FUND OPERATING STATEMENT
THROUGH NOVEMBER 2014
95,540
113,152
YTD
2014
% OF
YTD
2013
2014
AMENDED
ANNUAL
2013
AMENDED
ACTUAL
BUDGET
BUDGET
ACTUAL
BUDGET
COMMUNITY DEVELOPMENT
1,311,794
1,442,650
ENGINEERING
1,538,780
6,766,853
6,845,170
98.9%
6,425,711
6,400,000
9,605,648
8,207,000
117.0%
8,813,990
9,095,000
1,141,770
1,100,000
103.8%
1,043,601
1,000,000
7,664,378
7,789,544
98.4%
7,255,513
7,798,000
1,009,316
1,090,000
92.6%
1,029,014
1,065,000
1,517,875
1,124,800
134.9%
1,461,277
1,323,843
1,688,810
1,496,000
112.9%
1,495,243
1,392,613
5,167,230
5,391,233
95.8%
4,314,885
4,536,509
798,254
882,000
90.5%
838,370
792,650
510,799
581,160
87.9%
557,490
626,850
1,152,799
4,077,956
28.3%
638,096
1,295,303
37,023,732
38,584,863
96.0%
33,873,189
35,325,768
6,245,219 5,902,824
43,268, 951 44,487,687
CITY COUNCIL
95,540
113,152
MUNICIPAL COURT
1,392,964
1,481,060
CITY MANAGER
1,104,692
1,041,567
POLICE
11,227, 588
12,428,014
FIRE
4,769,285
5,207,376
ADMIN & COMMUNITY SVCS
6,571,366
7,161,101
COMMUNITY DEVELOPMENT
1,311,794
1,442,650
ENGINEERING
1,538,780
1,771,200
LIBRARY
1,118, 264
1,148, 380
NON -DEPARTMENTAL
1,717,412
1,739,143
DEBT AND TRANSFERS OUT
83,609
3,816,968
TOTAL EXPENDITURES
ENDING FUND BALANCE
TOTAL EXPEND & END FUND BAL
AVAILABLE CASH BALANCE
30,931,295 37,350,611
12,337,655 5,442,206
43, 268, 951 42, 792, 817
6,859,812
PERCENTAGE OF BUDGET ALLOCATED FOR 11 MONTHS
These statements are intended for Management use only.
8,546,455 7,573,573
97.3% 42,419,644 42,899,341
84.4%
99,819
121,315
94.1%
1,282,441
1,376,639
106.1%
950,231
967,130
90.3%
10,814,235
12,145,846
91.6%
5,121,971
5,577,366
91.8%
5,929,775
6,421,954
90.9%
1,143,825
1,332,076
86.9%
1,519,424
1,535,558
97.4%
1,053,784
1,148,380
98.8%
1,635,644
2,353,476
2.2%
143,875
8,927,792
82.8% 29,695,023 41,907,532
12, 724,621 1,447, 253
42,419,644 43,354,785
6,737,471
92%
6(b)
FOR: City Council
TO: Dave Zabell,
Rick Terway,
AGENDA REPORT
FROM: Eva K. LindgreeInterim Finance Manager
SUBJECT: 2014 Budget Supplement
I. REFERENCE(S):
December 11, 2014
Regular Mtg.: 12/15/14
Services Director
1. 2014 Budget Supplement - Proposed Ordinance Amending the 2014 Operating
Budget
2. 2014 Budget Supplement - Proposed Ordinance Amending the 2014 Capital
Improvements Projects Budget
3. 2014 Budget Supplement - Memo from the Interim Finance Manager to City
Manager
4. 2014 Budget Supplement - Exhibit 1, 2014 Budget Supplement Worksheet
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/15: CONDUCT A PUBLIC HEARING
MOTION: I move to adopt Ordinance No. , amending the 2014 Operating
Budget by providing a Revenue Supplement of $8,486,264 and an
Expenditure Supplement thereto in the amount of $12,167,033 and,
further, authorize publication by summary only.
MOTION: I move to adopt Ordinance No. , amending the 2014 Capital
Improvements Budget by providing an Expenditure Supplement thereto in
the amount of $1,628,252 and, further, authorize publication by summary
only.
III. FISCAL IMPACT:
See attached Exhibit 1 — 2014 Budget Supplement Summary
IV. HISTORY AND FACTS BRIEF:
The items recommended to be included in the Supplemental Budget are for expenditures
that were unanticipated or indeterminable at the time of the 2014 Budget preparation.
Resources for the expenditures are:
1. Unanticipated revenues
2. Contributions from other funds
3. Fund balances
V. DISCUSSION:
The proposed budget supplement submitted to the City Council at the workshop meeting
has been adjusted.
Please see attached memo from the Interim Finance Manager to the City Manager and
Administrative and Community Services Director.
7(a)
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2014 ANNUAL OPERATING
BUDGET OF THE CITY OF PASCO BY PROVIDING SUPPLEMENT
THERETO; BY APPROPRIATING REVENUE RECEIVED IN EXCESS
OF ESTIMATED REVENUES FOR THE CURRENT YEAR AND BY
PROVIDING TRANSFERS AND ADJUSTMENT AUTHORITY.
WHEREAS, staff has identified the need to make certain revisions to the 2014
Annual Operating Budget originally adopted through Ordinance No. 4129 on December 16,
2013; and
WHEREAS, a Public Hearing has been held subsequent to due notice, and the
City Council has after consideration, deemed the proposed Supplement to the Annual Operating
Budget necessary and appropriate; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN
AS FOLLOWS:
§l. Pursuant to RCW 35A.33.120, the 2014 Operating Budget be and the same is
hereby amended to provide for the following adjustments to revenue and expenditures, and by
providing authority for any necessary transfer of money within or between funds indicated.
FUND
REVENUES
EXPENSES
GENERAL FUND
$2,508,000
$3,240,984
STREET FUND
851,000
1,071,112
ARTERIAL STREET FUND
21,000
6,500
I-182 CORRIDOR TRAFFIC IMPACT
(80,000)
-
STREET OVERLAY FUND
62,000
210,000
CD GRANT FUND
82,767
(125,500)
MARTIN LUTHER KING FUND
-
6,000
AMBULANCE FUND
38,000
272,840
CEMETERY FUND
14,000
33,000
BOULEVARD MAINTENANCE FUND
(42,000)
434,592
Golf Course Fund
(118,000)
(172,000)
SENIOR CENTER FUND
15,700
25,700
MULTI MODAL FUND
-
1,500
RIVERSHORE TRAIL & MARINA FUND
-
7,000
SPECIAL ASSESSMENT LODGING
40,000
42,797
LITTER ABATEMENT FUND
5,000
-
REVOLVE ABATEMENT FUND
62,000
24,000
TRAC FUND
25,000
118,000
PARK DEVELOPMENT
45,000
15,000
CAPITAL IMPROVEMENT FUND
400,000
1,388,575
ECONOMIC DEVELOPMENT FUND
1,627,000
1,400,688
STADIUM FUND
LID DEBT FUND
GENERAL CONSTRUCTION FUND
WATER/SEWER UTILITY FUND
GOV'T EQUIPMENT RENTAL O&M FUND
BUSINESS EQUIPMENT RENTALO&M FUND
GOVT EQUIPMENT REPLACE FUND
BUSINESS EQUIPMENT REPLACE FUND
MEDICAL DENTAL FUND (closed)
MEDICAL FUND
DENTAL FUND
VISION FUND
OLD FIRE PENSION
OLD FIRE OPEB
TOTAL CITY WIDE OPERATING BUDGET
462,500
17,500
173,000
40,938
1,628,252
1,628,252
1,067,500
1,470,146
24,255
24,255
-
2,570
79,288
1,807,325
18,111
27,975
(6,395,858)
(6,251,607)
5,370,964
4,944,291
447,434
395,600
54,351
39,000
-
5,000
15,000
$8,486,264
$12,167,033
The above items are shown as revenues and appropriations to specific budgets and items
within budgets in the attachment marked "Exhibit 1 — 2014 Budget Supplement" the
Expenditure/Revenue detail, which is incorporated herein as though fully set forth.
§2. That the additions in appropriations and expenditures are hereby declared to
exist in the above funds for the said uses and purposes as shown above and in the Exhibit and
the proper City officials are hereby authorized and directed to issue warrants and transfer funds
in accordance with the provision of the Ordinance
§3. This Ordinance shall take effect five (5) days after passage and publication.
Adopted by the City Council of the City of Pasco, on this 15th day of December, 2014.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
ORDINANCE NO.
AN ORDINANCE RELATING TO SUPPLEMENTAL CAPITAL
IMPROVEMENT PROJECTS BUDGET FOR THE YEAR 2014.
WHEREAS, staff has identified the need to make certain revisions to the 2014 Capital
Improvement budget originally adopted through Ordinance No. 4129 on December 16, 2013, and
WHEREAS during the year 2014 additional capital improvement expenditures became
necessary that were unanticipated and a need exists requiring a Supplement to provide for such
expenditure authority, and
WHEREAS a Public Hearing has been held subsequent to due notice, and the City
Council has after consideration, deemed the proposed Supplement to the Capital Improvements
Projects Budget necessary and appropriate; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS
FOLLOWS:
§l. The following capital improvement projects hereby authorized, budgets amended
and projects closed as detailed below:
Current
Change Iu
New Total
Project Title Authority
Authoritv
Authority
NEW 2014 PROJECTS
3,874,566
Financial System - Financials
Police Station -
564,214
564,214
Richardson Pool Demolition -
165,000
165,000
Road 68 - Triple Right -
45,000
45,000
20th Ave Access Management -
55,000
55,000
Butterfield WTP -Intake Screens -
299,077
299,077
2014 Annual Water Line Ext -
210,467
210,467
Water Line Extension - PWRF -
60,000
60,000
Potable Water Line Service -
60,000
60,000
Storm RetroFit ($100K of $170K) -
90,000
90,000
Total New Projects -
1,548,758
1,548,758
CONTINUING PROJECTS WITH 2014 INCREASES
Waterline Ext - Broadmoor Tank to Burns
140,000
67,570
207,570
Muni Courthouse
3,734,208
140,358
3,874,566
Financial System - Financials
197,762
(1,214)
196,548
Financial System - HR & Payroll
233,214
2,785
235,999
Financial System - Financials
233,214
2,785
235,999
Replace Kurtzman Pool
250,000
61,647
311,647
4th Ave Corridor - North Segment
827,350
155,724
983,074
Oregon Ave (SR397) - Entrance (Ph 2 Intersection)
48,390
58,227
106,617
Lewis Street Demolish - Phase 1
578,035
19,298
597,333
2014 Alley Hard Surfacing (Chip Sealing)
-
110,000
110,000
4th Ave Block Wall
31,558
10,535
42,093
Lewis St Overpass
5,951,943
65,783
6,017,726
PWRF Plant - Phase 1 - Screening
2,221,570
38,920
2,260,490
Phase 3 - BOD Winter Storage Pond (30 MG)
487,000
415,331
902,331
Total Continuing with 2014 Increases
14,934,244
1,147,749
16,081,993
PROJECTS CLOSING IN 2014
Replace Kurtzman Pools
250,000
61,647
311,647
4th Ave Corridor - North Segment
827,350
155,724
983,074
St Ignatius
-
78,000
78,000
2011 STP Grant Overlays
1,241,152
-
1,241,152
4th Ave Block Wall
31,558
8,902
40,460
Rd 100 Widening Ph I - Sidewalk Extension
17,900
-
17,900
I-182 Off and On Ramp @ Rd 52
350,000
(350,000)
-
Off Ramp at Road 44
100,000
(100,000)
-
2011 Filtration Plant Storage Building
260,500
(226,888)
33,612
Waterline Ext - Broadmoor Tank to Burns
140,000
65,585
205,585
USBR Irrig Connection
2,515,712
(256,472)
2,259,240
Butterfield WTP -Traveling Screens
615,000
(615,000)
-
2014 Irrigation Annual Upsizing
-
40,848
40,848
Lift Station- Commercial & Kahlotus
1,371,990
(121,647)
1,250,343
Commercial & Kahlotus Sewer Ext South
112,272
112,272
2014 Annual Sewer Line Extensions
200,000
200,000
2013 Annual Sewer Relining
718,476
-
718,476
PWRF Plant -Phase 1
2,221,570
38,920
2,260,490
PWRF Plant -Phase 2
1,083,530
-
1,083,530
Phase 3 - BOD Winter Storage Pond (30 MG)
487,000
207,126
694,126
Phase 5 - EQ Basin Rebuild (5MG)
500,000
-
500,000
Potable Water Line Service
-
60,000
60,000
LID Riverview Estate Stormwater
115,000
(115,000)
-
Total Projects Closing
13,159,010
(1,068,255)
12,090,755
TOTAL
INCREASES TOTAL DECREASES NET CHANGE
$ 3,414,473 $ (1,786,221) $ 1,628,252
§2. This Ordinance shall take effect five (5) days after passage and publication.
Adopted by the City Council of the City of Pasco, on this 15th day of December, 2014.
Matt Watkins, Mayor
r:1,0*19
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
2014 Operating & Capital Budget Supplement Memorandum
Date: December 11, 2014
To: Dave Zabell, City Manager
Rick Terway, Administrative & Community Services Director
From: Eva K. Lindgren, Interim Finance Manager
Subject: 2014 OPERATING AND CAPITAL IMPROVEMENTS PROJECTS
BUDGET SUPPLEMENT
As is traditionally the case, a budget supplement is required to increase the legal spending
authority for those items unanticipated or indeterminable at the time the 2014 Annual Operating
and Capital Improvements Projects Budgets were adopted.
2014 OPERATING BUDGET SUPPLEMENT
Resources for the 2014 Operating Budget Supplement are unanticipated revenues, contributions
from active funds, and fund balances. The budget supplement ordinance will only list those
funds that will actually increase or decrease budgeted revenues and/or expenditures.
Following the 2014 Budget Supplement presentation to the City Council, it was determined that
certain changes were required: 1) An increase of $100,000 appropriations to the TRAC Fund to
accommodate Franklin County's proposed Interlocal Agreement request; 2) an increase of
$30,000 to reflect unanticipated activity in the CDBG Fund before year end and 3) to reflect the
City Manager's Discretionary funds initially budgeted in Non -Departmental being moved to the
intended the departments within the General Fund. The resulting net effect to the General Fund
balance is $0. The changes are reflected in the affected fund sections, below.
GENERAL FUND
The following departments require additional authority to cover unanticipated expenditures.
Please refer to the attached Exhibit to see the affected line items. The major changes by
department in the General Fund are described below. $2,508,000 of these additional expenditures
is covered by 2014 revenues in excess of original budget and by $732,984 use of fund balance.
The net increases in Department budgets are as follows:
Original
Court
$170,000
City Manager's Office
233,000
Police
258,000
Fire
501,000
Admin. & Community Services
682,610
Community & Economic Dev.
93,000
Library
81,425
Non -Departmental
980,949
Total General Fund
$3,240,984
Page 1
Revised
$170,000
239,000
348,000
562,000
1,390,610
93,000
81,425
356,949
$3,240,984
2014 Operating & Capital Budget Supplement Memorandum
The City Manager's Office increase of $239,000 is primarily related to:
• Transitions in positions of City Manager and HR Manager, including overlapping time
on payroll, separation eligible payments, moving allowance, etc. ($164,000).
• Professional Services costs associated with unbudgeted AWC payment ($44,000).
The Police Department increase of $348,000 is primarily attributable to:
• Anticipated jail contract cost over -run ($170,000).
• Under -budgeted overtime ($50,000), due to injuries and administrative leave associated
with on -duty incidents.
• City Manager discretionary items and equipment ($90,000).
The Fire Department increase of $562,000 is largely attributable to wages and benefits:
• Overtime has historically been under -budgeted in the Fire Department. This year the
true -up comes to $140,000. Additionally, in anticipation of a union contract settlement,
the supplement includes ($361,000) for retro pay and wage adjustments.
• City Manager discretionary machinery and equipment ($61,000)
The Administration and Community Services increase of $1,390,610 is primarily related to:
• City Manager discretionary supplies, services and buildings and structures ($708,000),
most of which are for city-wide computer and software purchases and services.
• Supplies for unbudgeted Facilities and Information Services ($183,664).
• Services for Billings, Facilities, Cyber Shop and Legal Services ($359,046). Of this
category the most significant components include an increase of $155,000 for billings
related to credit card service fees and $150,000 for legal combined services.
The Community and Economic Development increase of $93,000 reflects the netting of
reductions and increases to its budget.
• Wages and benefits were reduced by $55,000 and $35,000, respectively, due to unfilled
positions.
• The professional services increase of $183,000 was due to the need for additional
professional services to cover the unfilled positions and for housing project expenses
determined ineligible under HUD settlement.
The Library budget increase of $81,425 is primarily attributable to a projected budget overage
for organizational services of $73,000.
The Non -Departmental increase of $356,949 is primarily attributable to the following:
• Reduction of City Manager discretionary funds ($865,000) in order to move the funds to
the intended General Fund departments.
• Transfers out totaling $899,072. Of this amount, $300,000 is being transferred to the
Street Fund for the LED Street Lights project; $440,000 is being transferred to the
Stadium Convention Center to cover a negative fund balance; $38,000 is being
transferred to the Ambulance Fund to cover a possible collective bargaining agreement
settlement.
Page 2
2014 Operating & Capital Budget Supplement Memorandum
• Services totaling $191,877. Of this amount, $71,877 is to refund a tax over payment; the
remainder is to cover under -budgeted retiree medical services and insurance premiums
and claims by $90,000 and $30,000, respectively.
OTHER OPERATING FUNDS
Budget changes for this fund all relate to various street related maintenance projects and studies.
Revenue changes consist of transfers in, franchise fees and private contributions. Some examples
of -these projects are the Court Street ADA improvements, the School Flashing Beacon Upgrade,
and the LED Street Lights projects.
ARTERIAL STREET FUND
The Arterial Street fund provides project funding for construction work done on major streets.
Revenue changes consist of motor vehicle fuel tax and East Zone increases. Only $6,000 is
sought to cover a projected budget overage for consultant fees.
I-182 CORRIDOR TRAFFIC IMPACT FUND
The I-182 Corridor Traffic Impact fund provides project funding for construction projects.
Revenue changes consist of a decrease in the estimated revenues from Traffic bnpact.
STREET OVERLAY FUND
The Street Overlay Fund revenue increase is entirely attributable to Electric B&O Taxes.
Roadway maintenance projects and transfers out to the CII' projects require $150,000 and
$69,000 in additional appropriations.
1 alai l► ! � ' u ► :: � 1►I�.
The Community Development Block Grant Program revenue changes are attributable to transfers
in to cover disallowed grant expenditures ($4,700); recognize an increase to program income of
$430,000 and a decrease of HUD grant funding of $320,000, as a result of the program income.
The HOME Program recognizes a net reduction to revenues of $50,000 and increases in
interfund transfers of $18,067 to cover disallowed grant expenditures. Additionally, a reduction
of $100,500 in budgeted expenditures is proposed due to the fact no additional properties will be
purchased prior to the end of the year. The NSP Fund budgeted expenditures are being reduced
by $25,000 for down payment assistance, due to three projects pending before year-end.
AMBULANCE FUND
A total expenditure budget increase of $272,840 is needed for the Ambulance Fund. Extended
medical time loss and a proposed contract settlement have increased wages and benefits
$158,000 over the original budget. The remaining balance represents under -budgeted insurance
Page 3
2014 Operating & Capital Budget Supplement Memorandum
premium & claims services. In order to cover the underage, $38,000 is being transferred in from
the General Fund.
CEMETERY FUND
The level of business at the cemetery was more than originally planned for resulting in additional
revenue ($14,000) and related cost ($33,000) increases.
BOULEVARD MAINTENANCE FUND
The Boulevard Maintenance Fund is expected to miss its revenue budget estimates by $42,000.
Appropriation increases of $434,592 are being sought to cover an interfund loan distribution of
$414,592 and increased maintenance supply costs totaling $20,000.
GOLF COURSE FUND
The golf course is expected to break even for the year, with the proposed reduction of the Golf
Course lease payments by $187,000. This reduction was largely driven by the anticipated
revenue shortfall associated with pro shop merchandise and season pass sales.
Revenues consist of a one-time transfer in for $15,700. The appropriation request for $25,700 is
primarily to cover the cost of unanticipated repairs and upgrades to the Senior Center.
MULTIMODAL FUND
The appropriation request for $1,500 is to cover unanticipated budget over -run for wages.
MARINA FUND
The appropriation request for $7,000 is to cover unanticipated budget over -run for water.
SPECIAL ASSESSMENT LODGING FUND
As revenues came in higher than originally planned, expenditures are also higher to the Tri -
Cities Visitor and Convention Bureau as the fund is essentially a pass-through of revenues
collected.
LITTER ABATEMENT FUND
A transfer in from the General Fund for $5,000 is to ensure a positive fund balance.
REVOLVE ABATEMENT FUND
As revenues came in higher than originally planned, expenditures are also higher.
Page 4
2014 Operating & Capital Budget Supplement Memorandum
TRAC FUND
Revenues from the lodging tax came in higher than originally planned. A payment attributable
to the prior year was paid in the current year, and Franklin County's proposed interlocal
agreement calls fora $100,000 payment, increasing the required appropriations by $118,000.
PARK DEVELOPMENT FUND
This fund collects fees on new construction for park development. Collections exceeded the
budget by $45,000. An appropriation increase is for $15,000 for property tax assessments for the
purchase of park land near Chapel Hill Road.
CAPITAL IMPROVEMENT FUND
First and Second Quarter REET revenues exceeded the budget by $400,000, which is reflected in
this request. This fund is contributing $301,000 to the Street Lights project and $1,087,575 to
the General CII' Fund to provide funds for the proposed 2014 supplemental capital projects.
ECONOMIC DEVELOPMENT FUND
The revenue budget is being increased by $1,627,000. Of this, $1,400,000 is for the interfund
loan approved by the Council on January 21, 2014. The remaining $227,000 is attributable to
the sale of assets. Of the $1,400,688 increase in appropriations being sought, $1,350,688 is for
the purchase of land and improvements originally intended for the Regional PFD Aquatics
Center.
STADIUM CONVENTION CENTER FUND
Of the proposed $462,000 increase to revenues, $440,000 is attributable to a one-time transfer
from the General Fund to cover a negative fund balance. GESA Stadium costs are slightly
higher than anticipated; an additional appropriation of $17,500 is being sought.
LID DEBT FUND
This fund provides temporary financing for LID construction. Construction during the current
year was slightly higher than budgeted which results in an additional transfer of $40,938.
Revenue increases totaled $173,000 — all attributable to assessment payments exceeded the
budget.
GENERAL CONSTRUCTION FUNDS
This fund collects funds from a variety of sources and constructs non-utility projects. Once
projects start other funding sources (e.g. grants) may come available. When projects are finished
under budget then additional funds are available to return from the construction fund. The 2014
Supplemental Budget of $1,628,252 relates to a variety of projects and generally represents
change in timing of expenditures between budget years. These expenditures are reflected and
Page 5
2014 Operating & Capital Budget Supplement Memorandum
offset by various funding (revenue) transfers to reflect updated construction schedules and return
of city funding replaced by federal grant funding.
WATER/SEWER UTILITY FUND
Proposed increases to the revenue budget total $1,067,500. Water Sales and Irrigation Sales, are
proposed for increases of $345,000 and $200,000, respectively. The proposed budget
appropriation increases total $1,470,146. Of this amount, $433,837 is for transfers out to the CIP
Fund to cover the cost on 2014 capital projects supplemental budget.
EQUIPMENT REPLACEMENT O & M (GOV'T) FUND
A transfer in for $24,255 is being proposed to cover the proposed increase to appropriations for
the same amount to cover the cost of unbudgeted supplies and services relating to the equipment
replacement fund primarily for unusual and costly hydraulic and engine repairs.
EQUIPMENT REPLACEMENT O & M (UTILITY) FUND
Only an additional appropriation of $2,570 is being sought to cover cost of increased tire wear on
vactor and jet trucks.
EQUIPMENT REPLACEMENT (GOV'T) FUND
Revenue increases total $79,288. Of this amount, $58,350 is attributable to transfers in from the
General Fund to cover the replacement of vehicles and equipment, and underfunded vehicles and
equipment. Proposed appropriation increases total $1,807,325. Of this amount, $1,400,000 is
for the interfund loan payment approved by the City Council on January, 21, 2014. Other
appropriation requests relate directly to the purchase of vehicles and equipment, including a
dump truck, a tractor, a mower, and ambulances.
EOUIPMENT REPLACEMENT (UTILITY) FUND
All of the proposed revenue increases are for interfund revenues for the replacement of a 1992
dump truck. Of the $27,975 in increases in appropriations being sought, $18,115 is attributable to
the purchase of the dump truck replacement.
MEDICAL/DENTAL INSURANCE FUND
Due to new federal requirements, this fund was "closed" in late 2013, but the 2014 budget did
not reflect this. As a result, in this budget supplement, all budgetary accounts are being zeroed
out in this fund and budgets are being established in three new funds, in its place: the Medical
Insurance Fund; the Dental Insurance Fund; and the Vision Insurance Fund.
Page 6
2014 Operating & Capital Budget Supplement Memorandum
MEDICAL INSURANCE FUND
Revenues are being increased by $5,370,964 and appropriations are being increased by
$6,251,607. Of the revenues, $100,000 represents the transfer out from the Medical/Dental
Insurance Fund to remove a portion of its beginning fund balance.
DENTAL INSURANCE FUND
Revenues are being increased by $447,434 and appropriations are being increased by $395,600.
VISION INSURANCE FUND
Revenues are being increased by $54,351 and appropriations are being increased by $39,000. Of
the revenues, $44,251 represents the transfer out from the Medical/Dental Insurance Fund to
remove the remaining portion of its beginning fund balance.
2014 CAPITAL IMPROVEMENT BUDGET SUPPLEMENT
Some projects will be complete by the end of 2014 and will be closed and removed from the
Capital Improvement Budget. Also, during the course of the year some capital improvements
projects exceed their original appropriation and some are new and thus not included in the 2014
Capital hnprovements Projects Budget. Therefore, a supplement to the 2014 Capital
Improvements Projects Budget is required. The total amount of projects with current authority is
$28,093,254. New projects total $1,548,758, continuing projects require increases of $1,147,749,
and closing projects require decreases of $1,068,255. Taking all of those factors into
consideration, the total new authority for capital projects comes to $29,721,506, of which
$12,090,755 will be closed at year end.
The total net increase in the Capital Improvement Budget is $1,628,252.
Page 7
EXHIBIT 1 -
COURT
Wages
2014 Operating Budget Supplement
Account Description
REVENUES EXPEND
FUND lk L Explanation
GENERALFUND
Legal Combined Services
42,000
Property Taxes
(95,000)
Overbudgeted revenues
Local Sales Taxes
1,780,000
Underbudgeted revenues
Broker Nil Gas Use Tax
190,000
Underbudgeted revenues
Criminal Justice 1/10%
150,000
Underbudgeted revenues
Telephone B&O Tax
(230,000)
Overbudgeted revenues
Electric B&O Tax
350,000
Underbudgeted revenues
Building Permits
300,000
Underbudgeted revenues
Investment Interest
(65,000)
Overbudgeted revenues
Golf Course Lease
(187,000)
Lease unsustainable by Golf Fund
Traffic Infraction Penalty
(45,000)
Overbudgeted revenues
Debit/Credit Card Fees
360,000
Underbudgeted revenues
Total Revenues
2,508,000 -
183,664
COURT
Wages
100,000
Overtime increase due to staffing availability
Benefits
28,000
Overtime increase due to staffing availability
Legal Combined Services
42,000
Prisoner Housing
Total Court
- 170,000
CMDiscredonary- Added Following Workshop
CITY MANAGER'S OFFICE
11,500
CM Discretionary -Added Following Workshop
Wages
125,000
City Manager & Human Resources Manager Transition
Benefits
27,000
City Manager & Humaa Resources Manager Transition
Miscellaneous Services
15,000
Moving Expense
Services
66,000
AWC premium ($44,000) transfer from (mane budget
Supplies
6,000
CM Discretionary- Added Following Workshop
Total City Manager's Office
- 239,000
POLICE
Wages/Overtime
80,000
Overtime increase due to staffing availability
Benefits
8,000
Overtime increase due to staffing availability
Other Contract Services
170,000
Prisoner Housing
City Mgr. Discretionary items
78,500
CMDiscredonary- Added Following Workshop
Other Machinery Equip > $5,000
11,500
CM Discretionary -Added Following Workshop
Total Communications
- 348,000
FIRE
Wages & Overtime
496,000
Increased labor costs
Benefits
5,000
Increased labor costs
Other Machinery Equip > $5,000
61,000
CM Discretionary -Added Following Workshop
Total Fire
- 562,000
ACS
Wages & Overtime
76,400
Underbudgeted Wages -Overtime
Benefits
63,500
Underbudgeted Benefits
Supplies
183,664
IS & Facilities (primarily)
Services
359,046
Additional Legal and Billing Services
Buildings and Structures (2 park shelters)
24,000
CMDiscredonary-Added Following Workshop
Supplies(Primarily computers/software)
552,500
CM Discretionary- Added Following Workshop
Services
131,500
CM Discretionary- Added Following Workshop
Taal ACS
- 1,390,610
CED
Wages
(55,000)
Salary Savings
Benefits
(35,000)
Salary Savings
Professional Services
183,000
Contract services to cover for staffing shortages
Total CED
- 93,000
LIBRARY
R&M Supplies
1,270
Library Sign
Services
80,155
Underbudgeted
Total Library
- 81,425
Page 1
2014 Operating Budget Supplement
Account Description REVENUES
EXPEND FUND RAL
NONDEPARTMENTAL
Underbudgeted
Wages
(106,500)
MedicaWision Premium
92,500
Organizational Services
140,000
Services
191,877
Transfer to Food 189
5,000
Transfer to ER food 515
58,350
Transfer to Street 110
300,000
Transfer to CDBG fund 140
4,700
Transfer to HOME fund 142
18,067
Transfer to Ambulance Fund 150
38,000
Transfer to Senior Center fund 170
15,700
Transfer to Stadium Convention Center Fund 195
440,000
Transfer Out to Fund 510 (Equip. O&M)
24,255
Services
(33,000)
Computers/Software ("Finance" Non-DeptiJ
(531,000)
Tools/Equipment/Furnishings("Finance"Non-DeptiJ
(301,000)
Total NonDeparmtental -
356,949
TOTAL GENERAL FUND 2,508,000 39240,984 (732,984)
STREET FUND
Explanation
Labor Contract settlements
Underbudgeted premiums
Underbudgeted
Underbudgeted rethee Medical Svcs, rax refund to DOR
To ensure positive fund balance
Underfunded due to increase of vehicle purchases
LED Street Lights
Disallowed charges
Disallowed charges
Possible CBA settlement
To cover City Manager Discretionary projects and prof. svcs. overage
To cover Stadium Convention Center's negative Fund Balance
Transfer to provide fords to cover supplemental budget requests
CMDiscre lonary-Added Following Workshop
CM Discretionary -Added Following Workshop
CM Discretionary -Added Following Workshop
Franchise Fees
200,000
Underbudgeted
Private Contributions
50,000
Project contribution
Transfer from OF
300,000
61500
LED Sheet Lights
Transfer from Capital hnprvmt. Fund
301,000
6,500
LED Street Lights
Wages- Overtime
24,845
Snow events & project overrun
Supplies
127,955
School Flashing Beacon Upgrade & project overrun
Services
Overbudgeted
918,312
LED Street Lights & Courts St. ADA upgrades
TOTAL STREET FUND
851,000
1,071,112
(220112)
ARTERIAL STREET FUND
Motor Vehicle Fuel Tax
15,000
Underbudgeted
East Zone
6,000
Underbudgeted
Consultants
61500
Underbudgeted
TOTAL ARTERIAL STREET FUND
21,000
6,500
14,500
1-182 Corridor Traffic Impact
Traffic Impact
(80,000)
Overbudgeted
TOTAL 1-182 CORRIDOR
(80,000)
(80,000)
STREET OVERLAY FUND
Electric B&O Tax
62,000
Underbudgeted
PW -Roadway Mainz Proj, Svcs.
150,000
Underbudgeted projects
Transfer Out
60,000
2014 Supplemental CIP Projects
TOTAL STREET OVERLAY FUND
'62,000
2102000
(148,000)
CD GRANT FUND
Transfer from GF fund 100
4,700
Disallowed charges
Program Income
430,000
Received Program Income
Fed Direct HUD
(320,000)
Program income must be used before receiving great foods.
TOTAL CDBG FUND
114,700
HOME GRANT FUND
Richland Home Consortium
200,000
Underbudgeted
Interlocal Oper. Grants
(250,000)
Overbudgeted
Transfer from OF food 100
18,067
Disallowed expenses
Items for Resale
(100,500)
Will not be purchased before year-ead
TOTAL HOME FUND
(31,933)
(100,500)
NSP FUND
Downpayment Assistance
(55,000)
Will not be used before the and of the year
Downpayment Assistance
30,000
New information -Added following workshop
TOTAL NSP FUND
(25,000)
CD GRANT FUND #14X 82,767 (125,500) 208,267
Page 2
2014 Operating Budget Supplement
Account Description REVENUES EXPEND FUND DAL Explanation
MLK CTR. FUND
Wages 6,000 Underbudgeted
TOTAL MLK CTR FUND 6,000 (6,000)
AMBULANCEFUND
Transfer In - One Time 38,000 Underfunded change of conditions
Transfer Out to CN Fund 367
Wages
Benefits
46,840 Unfunded projects
105,500 Underfunded
52,500 Underfunded
Insurance Prem & Claims 68,000 Deductible underbudgeted
TOTAL AMBULANCE FUND 38,000 272,840 (234,840)
CEMETERYFUND
Cemetery Services 14,000 Underbudgeted
Wages 6,000 Underbudgeted
Benefits 10,000 Underbudgeted
CM one time Service 3,000 Install fire & security system
City Mgr Discretionary Item 7,000 Complete brig System/landscape front of Cemetery
Tools Equip 7,000 Lowering Device
TOTAL CEMETERY FUND 14,000 33,000 (19,000)
BOULEVARD MAINTENANCE FUND
Broadmoor Blvd. Zone (29,000) Overbudgeted
Burden Blvd. Zone (13,000) Overbudgeted
I/F Loan Proceeds Distribution 414,592 Unbudgeted
R&M Supplies 20,000 Underfunded supplies & I-182 Fencing
TOTAL BOULEVARD MAINTENANCE (42,000) 434,592 (476,592)
GOLF COURSE FUND
Proshop Merchandise (26,000) Overbudgeted
Season Pass (92,000) Overbudgeted
I/F Golf Course Rent (187,000) Golf Course Fund could not sustain $300K rent per annum.
Professional Services 15,000 Underbudgeted
TOTAL GOLF COURSE FUND (118,000) (172,000) 54,000
SENIOR CENTER FUND
Transfer In - One Time 15,700 To cover City Mgr Discretionary Svcs. And Prof. Svcs. Overage
Wages 10,000 Underbudgeted
City Mgr Discretionary Item 6,200 Replace countertops, window, light fixtures, Microphone system
Professional Services 9,500 Underfunded Clean Heating/AC Duct System & Vents
TOTAL SENIOR CENTER FUND- 15,700 25,700 (10,000)
MULTI MODAL FUND
Wages 1,500 Underbudgeted
TOTAL MULTI MODAL FUND 1,500 (1,500)
MARINA FUND
Water (City Non -Tax) 7,000 Underbudgeted
TOTAL MARINA FUND 7,000 (7,000)
LODGING TAX FUND
Hotel/Motel TPA 40,000 Underbudgeted
Organizational Svcs. 42,797 Underbudgeted
TOTAL LODGING TAX FUND 40,000 42,797L 2,7971
LITTER ABATEMENT FUND
Transfer from OF 5,000 To ensure positive fund balance
TOTAL LITTER ABATEMENT FUND 5,000 5,000
REVOLVE ABATEMENT FUND
Abatement Charges 15,000 Underbudgeted
Penalties (Non -Court) 47,000 Underbudgeted
Nuisance Abatement 24,000 Underbudgeted
TOTAL REVOLVE ABATEMENT FUN[ 62,000 24,000 38,000
Page 3
2014 Operating Budget Supplement
Account Description ItEVENUES EXPEND FUND nAL Explanation
TRAC FUND
HoteVMotel Taxes
25,000
Underbudgeted
Organizational Services
18,000
1/F Loan Repayment
Pmt for prior year
Organizational Services
Underbudgeted
100,000
73,000
Franklin County ImerlocalAgreement - Added Following Workshop
TOTAL TRAC FUND
25,000
118,000
(93,000)
Special Assessment Principal Recd
74,000
PARK DEVELOPMENT FUND
74,000
Neigh Park District #1
25,000
40,938
132,062
Underbudgeted
Neigh Park District #2
20,000
Transfer in from Cap. Inapt. Food
Underbudgeted
Property Tax Assessments
To provide funding for 2014 supplemental budget projects
15,000
433,837
Underbudgeted
TOTAL PARK DEVELOP FUND
45,000
15,000
30,000
To provide funding for 2014 supplemental budget projects
Transfer in from Ambulance Fond
46,840
CAPITAL IMPROVEMENT FUND
CAPITAL PROJECTS
1,628,252
Additional funding needed
1st QTR REET
200,000
Underbudgeted
2nd QTR REET
200,000
Underbudgeted
Transfer to Street
301,000
LED Street Lights
Transfer to General CIP Food
1,087,575
To cover 2014 supplemental budget projects
TOTAL CAPITAL IMPROVEMENT FUND
400,000
1,388,575
(988,575)
ECONOMIC DEVELOPMENT FUND
Sale of Capital Assets
227,000
Unbudgeted
IN Loan Proceeds from Food #515
1,400,000
Interfimd loan approved by Council 121/14
Land
1,350,688
Land purchased with proceeds
Organizational Services
35,000
DPDA Strategic plan Website development
R&M Supplies
15,000
Repair & Maint costs higher than anticipated
TOTAL ECONOMIC DEVELOP FUND
1,627,000
1,400,688
226312
STADIUM CONVENTION CENTER
Hotel/Motel Taxes
20,000
Underbudgeted
Long-term space lease
2,500
Underbudgeted
Transfer in from General Food
440,000
Negative fund balance
Services
17,500
Underfunded Gesa Stadium Maintenance
TOTAL STADIUM CONVENTION CENTER
462,500
17,500
445,000
LID 144 FUND
Special Assessment Interest
Special Assessment Principal Recd
IT Loan Repayment
LID 146 FUND
Special Assessment Principal Recd
IT Loan Repayment
5,000 Underbudgeted
11,000 Underbudgeted
20,938 Underbudgeted
16,000 20,938
10,000 Underbudgeted
10,000 Underbudgeted
10,000 10,000
LID 148 FUND
Special Assessment Principal Recd
73,000
Underbudgeted
1/F Loan Repayment
10,000
Underbudgeted
73,000
10,000
LID 149 FUND
Special Assessment Principal Recd
74,000
Underbudgeted
74,000
TOTAL ALL LID
173,000
40,938
132,062
GENERAL CONSTRUCTION FUND
Transfer in from Cap. Inapt. Food
1,087,575
To provide funding for 2014 supplemental budget projects
Transfer in from Utility Fund
433,837
To provide funding for 2014 supplemental budget projects
Transfer in from Street Overlay Food
60,000
To provide funding for 2014 supplemental budget projects
Transfer in from Ambulance Fond
46,840
To provide funding for 2014 supplemental budget projects
CAPITAL PROJECTS
1,628,252
Additional funding needed
TOTAL GEN -1, CONSTRUCTION FUND 1,628,252 1,628,252
Page 4
2014 Operating Budget Supplement
Account Description
REVENUES
EXPEND
FUNDBAL
Explanation
WATER/SEWER UTILITY FUND
Water Sales
345,000
Underbudgeted
Irrigation Sales
200,000
Underbudgeted
State Grant Ecology (Operating)
17,500
Underbudgeted
State Ecology Contributed Capital
400,000
Underbudgeted
Capital Sewer CD' - Expansion
105,000
Underbudgeted
Transfers Out to CIP Fund
433,837
To cover proposed projects in CIP Supplemental Budget
Wages & Overtime
237,000
Underbudgeted Irrigation, PWRF, Sewer Treatment Plant
Benefits
55,000
Underbudgeted brigatiun, PWRF, Sewer Treatment Plant
Supplies
287,758
Underbudgeted additional mpaosions
Services
456,551
Underbudgeted
TOTALWATER/SEWER UTILITY FUN[
1,067500
1,470,146
(402,646)
GOVT EQUIPMENT REPLACEMENT O&M
Transfer in from General Fund
24,255
Transfer to provide funds to cover supplemental budget requests
Tires & Batteries
6,630
Tire Expenditures coming up Grader, Ambulances, Regular Tire Purchase
Services
17,625
Unusual and costly repairs Hydraulic & engine
TOTAL GOVT ER O&M
246255
24,255
UTILITY EQUIPMENT REPLACEMENT
O&M
Tires & Batteries
2,570
Increased usage un Vactor Truck & Jet Track tees wearing out at a faster rate
TOTAL Utility ER O&M
2,570
(2,570)
GOVT EQUIPMENT REPLACEMENT FUND
ER Tools Eqpt I= <5000.
(15,530)
DVR's not purchased in 2014 Police Dept
ER Vehicles to CWIP
422,855
Various vehicles actual cost higher than anticipated
I/F Loa, Disbursement to Fund #194
1,400,000
Interfund loan approved by Council 1/21/14
IN Loan Receipt
20,938
Underbudgeted
Transfer from General Food 100
58,350
Various vehicles actual cost higher than anticipated
TOTAL GOVT EQUIP REPL FUND
79,288
1,807,325
(1,728,037)
UTILITY EQUIPMENT REPLACEMENT FUND
IN ER replacement
18,111
PWRF Veh # 7740 1992 Kenworth Dump Truck purchased in 2014
ER Vehicles to CWIP
27,975
Purchase of Dump truck for PWRF and other PWRF vehicles
TOTAL UTILITY EQUIP REPL FUND
18,111
27,975____(9,864
MEDICALIDENTAL FUND -(Closed 2013)
Estimated Beginning Fund Balance
(677,460)
Remove estimated beginning fund balance
OF Medical Premium Employer
(4,869,961)
Move revenue budgets to Fonds 521; 522; and 523
Med Premium BE Deduct
(399,753)
Move revenue budgets to Funds 521; 522; and 523
IT Dental Premium Employer
(409,607)
Move revenue budgets to Funds 521; 522; and 523
Dental Premium BE Deduct
(37,827)
Move revenue budgets to Funds 521; 522; and 523
Investment Interest
(1,250)
Move revenue budgets to Funds 521; 522; and 523
Transfer Out to Medical Fund #521
100,000
Transfer out beginning fund balance to Fund 523
Transfer Out to Vision Fund #523
44,251
Transfer out beginning fund balance to Fund 523
Services
(5,181,891)
Move expenses budgets to Funds 521; 522; and 523
Estimated Ending Fund Balance
(1,213,967)
Remove estimated ending fund balance
TOTAL MEDICALIDENTAL FUND
(6,395,858)
(6,251,6011
(144,251)
MEDICAL FUND
I/F Medical Premium Employer
4,869,961
Move revenue budgets from Food 520 (Closed in 2013)
Med. Premium BE Deduct
399,753
Move revenue budgets from Fond 520 (Closed in 2013)
Investment Interest
1,250
Move revenue budgets from Fund 520 (Closed in 2013)
Transfer in from Medical/Dental Food #520
100,000
Transfer in Fund 520 beginning fond balance
Services
4,944,291
Move expenditure budgets from Fond 520 (Closed in 2013)
TOTAL MEDICAL FUND
5,370,964
4,944,291
426,673
DENTAL FUND
I/F Dental Premium Employer
409,607
Move revenue budgets from Fund 520 (Closed in 2013)
Dental Premium BE Deduct
37,827
Move revenue budgets from Fund 520 (Closed in 2013)
Services
395,600
Move expenditure budgets from Fund 520 (Closed in 2013)
TOTAL DENTAL FUND
447,434
395,600
51,834
Page 5
2014 Operating Budget Supplement
Account Desuiption REVENUES EXPEND FUND RAL Explanation
VISION FUND
I/F Vision Premium Employer 6,000 Budget revenues for new fund
Vision Premium BE Deduct 4,100 Budget revenues for new fund
Tmosfer in from Medical/Dental Fund #520 44,251 Transfer in Fond 520 beginning fund balance
Services 39,000 Budget expenditures for new fund
TOTAL VISION FUND 54,351 39,000 75,351
OLD FIRE PENSION FUND
Pensions 5,000 Potential budget overage
TOTAL OLD FIRE PENSION FUND 5,000 (5,000)
OLD FIRE OPER
I/F MedicaWision Premiums 15,000 Potential budget overage
TOTAL OLD FIRE OPEB 15,000 (15,000)
Grand Total 8,486,264 12.167,033 (3,680,769)
Page 6
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Rick Terway, Admin. & Co 71tyServices Director
SUBJECT: 2015 Operating & Capital Projects Budget
I. REFERENCE(S):
December 9, 2014
Regular Meeting: 12/15/14
1. 2015 Operating & Capital Projects Budget — Proposed Operating Budget Ordinance
2. 2015 Operating & Capital Projects Budget — Proposed Capital Projects Budget
Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATION:
MOTION: I move to adopt Ordinance No. 4187, approving the 2015 Annual
Operating Budget, and, further, authorize publication by summary only.
MOTION: I move to adopt Ordinance No. 4188 approving the 2015 Capital
Projects Budget, and, further, authorize publication by summary only.
III. FISCAL IMPACT:
A. $160,299,715 - Annual Operating Budget
B. $ 55,526,815 - Capital Projects Budget
IV. HISTORY AND FACTS BRIEF:
A. The 2015 Preliminary Budget was discussed at the Council Workshop meeting held
on November 10, 2014. General Fund Revenues and Expenditures were discussed as
well as other operating fund budgets. Each Department Director gave a briefing and
answered questions regarding oversight of their respective operating and capital
projects budgets.
B. On December 1, 2014 a public hearing was held. There were no comments from the
public. Following the public hearing, Council approved the first reading of the
operating and capital projects budgets.
C. The document is available for viewing and printing from the City's web site at
www.pasco-wa.gov, under "Publications" and then clicking on "Financial Reports"
and then clicking on "Budget."
V. DISCUSSION:
A. Since the public hearing on December 1, 2014 there have been no changes to the
documents.
8(a)
Ordinance NO. 4187
AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2015.
WHEREAS, subsequent to due notice and public hearing thereon, the City Council of the City of Pasco has
approved
an operating budget for the year 2015; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS:
Section One. The following budget containing the totals set forth for each fund for the year 2015 is hereby adopted.
FUND
EXPENDITURE
REVENUE
010 GENERAL FUND
$ 51,707,766 $
51,707,766
110 CITY STREET FUND
2,321,354
2,321,354
120 ARTERIAL STREET FUND
1,157,723
1,157,723
125 1-182 CORRIDOR TRAFFIC IMPACT FUND
1,311,829
1,311,829
130 STREET OVERLAY FUND
3,628,355
3,628,355
14X COMMUNITY DEVELOPMENT GRANT FUND
1,277,619
1,277,619
145 M.L. KING JR. COMMUNITY CENTER FUND
205,535
205,535
150 AMBULANCE SERVICES FUND
4,090,250
4,090,250
160 CITY VIEW CEMETERY FUND
341,604
341,604
161 BOULEVARD PERPETUAL MAINTENANCE FUND
2,191,028
2,191,028
165 ATHLETIC PROGRAM FUND
236,398
236,398
166 GOLF COURSE
1,602,560
1,602,560
170 SENIOR CENTER OPERATING FUND
335,088
335,088
180 MULTI -MODAL FACILITY FUND
189,000
189,000
182 SCHOOL IMPACT FEES
1,501,900
1,501,900
185 RIVERSHORE TRAIL & MARINA MAINTENANCE FUND
40,968
40,968
188 SPECIAL LODGING ASSESSMENT FUND
243,906
243,906
189 LITTER ABATEMENT FUND
18,826
18,826
190 REVOLVING ABATEMENT FUND
394,804
394,804
191 TRAC DEVELOPMENT & OPERATING FUND
427,149
427,149
192 PARK DEVELOPMENT FUND
2,157,325
2,157,325
193 CAPITAL IMPROVEMENTS FUND
4,483,515
4,483,515
194 ECONOMIC & INDUSTRIAL DEVELOPMENT FUND
2,484,902
2,484,902
195 STADIUM / CONVENTION CENTER FUND
375,402
375,402
24X LID DEBT SERVICE FUND
1,224,351
1,224,351
27X G.O. BOND DEBT SERVICE FUND
494,294
494,294
367 GENERAL CAPITAL PROJECTS
16,451,908
16,451,908
410 WATER/SEWER UTILITY FUND
39,031,028
39,031,028
510 EQUIPMENT RENTAL OPERATIONS FUND - GOVERNMENT TYPE
1,203,561
1,203,561
511 EQUIPMENT RENTAL OPERATIONS FUND - PROPRIETARY TYPE
470,448
470,448
515 EQUIPMENT RENTAL REPLACEMENT FUND - GOVERNMENT TYPE
6,303,870
6,303,870
516 EQUIPMENT RENTAL REPLACEMENT FUND - PROPRIETARY TYPE
2,813,972
2,813,972
520 MEDICAL / DENTAL INSURANCE FUND
6,447,401
6,447,401
530 CENTRAL STORES FUND
12,329
12,329
605 CITY VIEW CEMETERY ENDOWMENT
469,224
469,224
610 OLD FIREMEN'S PENSION TRUST FUND
1,560,924
1,560,924
619 OLD FIRE MEDICAL (OPEB)
1,091,599
1,091,599
GRAND TOTAL ALL FUNDS
$ 160,299,715 160,299,715
Section Two. This Ordinance shall be in full force and effect on January 1, 2015.
PASSED by the City Council of the City of Pasco this 15t1h day of December, 2014.
Matt Watkins, Mayor
ATTEST:
Approved as to Form:
Debra L. Clark, City Clerk Leland B. Kerr, CityAttomey
ORDINANCE NO. 4188
AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS
BUDGET
FOR THE YEAR
2015
WHEREAS, subsequent to due notice and public hearing thereon, the City Council for the City of Pasco has approved the
following capital Project Budget for the year 2015; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DOES ORDAIN
AS FOLLOWS:
Section One:
That the capital projects are hereby authorized as detailed. The following schedule summarizes
well as continuing
projects and constitutes the Capital Projects Budget. The Budget
newly authorized projects as
Is adopted at the cumulative
project level.
Status
Project Title
CIP Budget
Increase
Now
CIP Budget
2014
Decrease
Prect
-J--
2015
General Prolecre (2014 Continued)
Contlnuing
Flre Alerting Systems
205,820
54,996
Continuing
Muni Courthouse
3734,208
,
140358
260,816
2014 Supp New Police Station
,
-
3,874,566
Continuing
Financial System - HR & Payroll
197,762
5,739,000
(1,214)
-
5,739,000
Continuing
Financial System - Financials
233,214
2,785
-
196,548
Continuing
Financial System -Ufillty & Proj Aoctg
275,024
17,663
235,999
Total General Projects(2014)4,846,028
5853,588
282687
10,599,676
Park 8 Facilities 12014 Continued],
Continuing
Animal Shelter Facility
203,000203,000
Continuing
30 Acre Park NW Ouatl
800000
,
350,000
Continuing
Three Rivers Park
210,000
245,000
-
950,000
Continuing
Memorial Shelter & ADA Path
100,000
-
455,000
2014 Supp New Richardson Pool Demolition
-
700,000
Total Park & Facilides (2014)
1,113 000
000
750 pop
105 000
873 000
Park & Facilities (New 2015)
2015 New
Railroad Underpass Trail
40 000
Total Park & Facilites (2015)
40,000
40,000
40 000
E & I Develoo !2014 C nt edl
Continuing
Farm Share - Valve/MefedSCLA 2014 Re
707,760107,760
Total E & I Projects (2014)
707,750
-
107,760
E & I Develop (2015 Naw1
2015 New
Farm Circle 7 - Swing Arm
Total E & I Development Constructlon
125,000125
000
125,000
725,000
Street Construction (2014 Continued)
Roads
Continuing
Road 68 Improvements (Phase II)
1,700,000
-
Continuing
Poweriee Road
1,190,907
1,700,000
Continuing
Argent Road (Road 44 M 20th Ave)
2,400,000
-
(1,784,162)
1,780,907
190.907
Continuing
Oregon Ave(SR397)-Phase1
1,582,400
1,000,000
-
635,838
Continuing
Oregon Ave (SR397) • Phase 2
192,560
-
2,582,400
Continuing
Oregon Ave(SR397)- Entrance (Ph 2 Inters
48,390
58,227
-
192,560
Continuing
Lewis Street Demolish - Phase 1
578,035
19,298
106,617
Continuing
Dual RT SB Road 68
630,000
228,275
597,333
2014 Supp New
Road 68 - Triple Right
-
400,000
858,275
2014 Supp New
20th Ave Access Management
500,000
400,000
Continuing
2014 Alley Hard Surfacing (Chip Sealing)
-
110,000
500,000
2014 Supp New
Sylvester Nelgborhood-ParkSt(5th)
100,000
-
110,000
S els
-
100,000
Continuing
Interconnect Road 68 Signals
250,000
(7,206)
Continuing
Continuing
Traffic Signal Controller Upgrade
Bus Pre -Exemption @ CBC/Argent
1,601,274
855,437
-
-
242,794
2,456,711
Ramos & UndadOver Pess s
45,563
-
-
45,563
Continuing
Lewis St One Way Couplets
215,600
Contlnuing
Lewis St Overpass
5,951,943
65,783
215,600
6017,726
Total Street Construction (2014)
18,485,872
1,585,852
18,052324
Street Constructlon(Now 20161
Hoetls
2015 New
Chapel Hill Extension - Street
2075 New
2015 Alley Herd Surfacing(CNp Sealing)
-
60,000
80,000
Slanels
-
135,600
135,600
2015 New
Road 68 & Court St Signal
250 000
250,000
Total StreetConstnlctlon (2015)
-
445,600
445,500
Witter Construction 12014 Continued)
Continuing
Columbia Water Supply Project
674,767
5,834,783
Continuing
East Side Booster Station Upgrade(BS 2.1)500,000
362,800
-
6,509,550
Continuing
Butterfield WTP 241n. Valve Replace
260,000
(245,716)
-
245,716
882,600
260,000
Continuing
Butterfield WTP- South Seeln Drain By -Pas
70,000
(70,000)
70,000
2014 Supp New
Butterfield WTP -Intake Screens
-
299,077
70,000
714,073
1,013,150
Dk"utlon - Extensipm
2014 Supp New Warned Pipeline
10,000 (10.000)
600,000
2014 Supp New WTR Line Ext - County Rd 100/Dent Rd
372,500
600,000
2014 Supp New 2014 Annual Water Line Ext
372 500
2014 Supp New Water Line Extension -PWRF
- 210,467
210,467
Total Water Construction (2014)
60,000
1,887,267 64411,211
1,629,789
60.000
9958267
Water Constucti (N 2015)
Planes Meters 8 Pump Stations
2015 New
West Side Water Treatment Plant Filters
D01bueon-Exlens/o
- -
1,350,000
1,350,000
2015 New
2015 Annual Water Line Upsize Match
2015 New
Water Line Ext - Chapel HIII Blvd.
- -
100,000
100,000
QkOhliggg - Realacemenr
- -
18,000
16,000
2015 New
2015 Water Line Replacement
Total Water Construction (2015)
- -
19 000
19,000
-
1,487000
1,487,000
Ikon Constructlon (2014 Continued)
Continuing
Well House -Linda Loviisa
59,900
Continuing
2013 Well House - First Place
-
60.000 (585856)
59900
,
Total Irrigation Construction (2014)
118900 (59858)
144
_
60,044
lmieatlon Construction (New 20151
2015 New
Well House Additions Road 52
2015 New
Inigation Line Ext - Chapel Hill
- -
65,000
85,000
Total Irrig Construction (2015)
-
10,000
10,000
75,000
75,000
Sesser Construction (2014Continued)
Plant and Litt Stations
Continuing
2013 WWTP Imp - Screw Press
600,000
Continuing
WWTP- Primary Cladfter No, 3
2,340,000 201,508
-
500,000
Ccl/ectton - EXI&MADn
-
2,541,508
2014 Supp New 30"MBIn(NW Area)
399,597 (232,597)
4,968,000
5,135,000
Collecttons - R a/aoe f
Continuing
2014 Annual Sewer Lim Re4ining Program
400,000 (193,063)
182,982
389,929
Continuing
West Pasco Trunk Sewer Repair
_ 445,000 11 )11001
1315000
1315000
Total Sewer Construction (2014)
4,084,587 (689152)
8485992
9881437
Sewer Construction (Nw2815)
Plant and Lilt Stations
2015 New
Plant Raof Railing
2015 Now
Lift Station - Pead Street
- -
125,000
125,000
Collecflons - Extensions
- -
23,000
23,000
2015 New
2015 Annual Sewer Line Extension
- -
100,000
100,000
2015 New
Chapel Hill Blvd. Extension- Sewer
- -
350,000
350,000
Collenf/on - Replacements
2015 New
2015 Annual Sewer Line Re -lining Program
-
110,000
Total Sewer Construction (2015)
-
708,000
110 000
708,000
PWRF Construction (2014Continued)
Continuing
Phase 3- BOD Anaerobic Pond (8 MG)
2,100,000 (452,050)
-
1,647,950
Continuing
Phase 3 - BOD- Screw Press
255,000 -
Continuing
Phase 6 - Valve/Meter/SCADA 2014 Replac
100 817
-
255,000
Total PWRF Construction (2014)
-
2,455817 (452050)
100,817
2003767
Stormwater Construction (2014 Continued)
2014 Supp New
Storm RetroFit ($100K of $170K)
100 000
Total Stormwater Construction (2014)
100,000
100,000
100,000
StoIgBiBiter Construction (N 20151
Continuing
Chapel HIII Blvd Extend - Stormwater
10,000
Total Stormwater Construction (2015)
10,000
10.000
10 000
TOTAL CIP BUDGET
30,901,041 13678393
10.846381
55526816
TOTAL 2014 CONTINUING
30,901,041 13,639,393
8,095,781
52,636,215
TOTAL 2015 NEW
- 40,000
2,850,600
2,890,600
Section Two: This Ordinance shall be in full force and effect on January 1, 2015
PASSED by the City Council of the City of Pasco this 15th day of December, 2014.
MATT WATKIN ,
ATTEST:
APPROVED AS TO FORM:
DEBRA L. CLA TY LELAND B. KERR, CITY ATTORNEY
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager q6
FROM: Stan Strebel, Deputy City Manager 5
SUBJECT: Charter Cable Franchise Extension
I. REFERENCE(S):
December 2, 2014
Workshop Mtg.: 12/8/14
Regular Mtg.: 12/15/14
1. Charter Cable Franchise Extension - Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
12/8: Discussion
12/15: MOTION: I move to adopt Ordinance No. , extending the Cable
Television Franchise Agreement with Charter Communications
(Falcon Video Communications, L.P.) through September 30, 2015
and, further, authorize publication by summary only.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The City has been preparing for and conducting negotiations with Charter for
renewal of the franchise agreement for the last 40 months. While some progress
had been made on issues, the City recently received, and acted to approve a
transfer agreement request from Comcast to assume the franchise agreement from
Charter. While the transfer must also be approved by the FCC (expected in the
spring of 2015), it makes no sense for the City and Charter to continue to
negotiate a franchise, which in all likelihood, will be utilized by Comcast. As the
current franchise is set to expire December 31, 2014, more time will be needed to
complete the renewal process following the transfer.
B) Staff proposes an extension, to September 30, 2015, to complete a renewal
franchise agreement with Comcast.
C) Under the proposed ordinance, Charter must provide its acceptance of the
extension within 12 -days of passage by the City (Charter has indicated its
acceptance of the extension to staff).
V. DISCUSSION:
A) Staff recommends approval of the ordinance authorizing the extension.
8(b)
ORDINANCE NO.
An ORDINANCE of the City of Pasco, Washington, Extending the
Cable Television Franchise Agreement with Falcon Video Communications,
L.P., locally known as Charter Communications, Inc., hereinafter referred to
as "Grantee" Through September 30, 2015.
WHEREAS, cable providers are required to hold a franchise agreement with the City of
Pasco ("City") to use the City's public right-of-way to provide cable services; and
WHEREAS, the current cable franchise agreement was entered into pursuant to
Ordinance No. 3304 ("Cable Franchise") on June 20, 1998; and
WHEREAS, control of Grantee was subsequently transferred from Falcon
Communications, L.P., to Charter Communications Holding Company, L.L.C., pursuant to
Resolution No. 2468; and
WHEREAS, the Cable Franchise is due to expire on December 31, 2014 pursuant to
Ordinance No. 4172; and
WHEREAS, Grantee and the City have been engaged in informal renewal negotiations
in accordance with Section 626(h) of Title VI of the Communications Act of 1934, as amended
(the "Cable Act"); and
WHEREAS, the City has been conducting franchise renewal ascertainment in
accordance with Section 626(a)(1) of the Cable Act; and
WHEREAS, the parties continue to reserve all rights under the formal procedures of
Section 626 of the Cable Act, and do not waive any rights related thereto; and
WHEREAS, Grantee has filed timely notice of intent to renew its Franchise Agreement
with City pursuant to Section 626 of the Cable Act; and
WHEREAS, the City, Grantee and Comcast Corporation have entered into a transfer
agreement as of November 19, 2014, whereby Charter will assign its interest in the franchise to
Comcast and Comcast agrees to assume the responsibilities of Charter under the franchise; and
WHEREAS, the City is willing to grant an extension of the current Franchise until
September 30, 2015, to give the parties additional time to complete the transfer of control
process of this franchise; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Extension of the Tenn of the Franchise Agreement through September 30
2015. The Cable Franchise, as amended, is hereby extended, subject to the terms and conditions
set forth below, until September 30, 2015.
Section 2. Terms and Conditions of Extension of the Franchise Aizreement. The
City's consent to the extension, described above, is subject to, and conditioned upon, the
following terms and conditions:
A. All terms and conditions of the existing Franchise Agreement shall remain in full
force and effect during the extension period.
B. The extension shall have no adverse effect on Grantee's compliance, nor shall the
extension be grounds for any change or modification in the remaining terms, conditions and
obligations of the Franchise Agreement.
C. The City and Grantee's agreement to extend the Franchise Agreement, as set forth
herein, shall not be construed, in any manner whatsoever, to constitute a waiver or release of any
rights that the City or the Grantee may have under the Franchise Agreement.
D. Both parties hereby reserve all rights under applicable provisions of the Cable Act,
including, without limitation, Sections 626 and 635 of the Cable Act. Nothing herein shall be
deemed or construed as a waiver, release or surrender of any right that either party may have
under the Cable Act or any applicable law.
E. Within twelve (12) days after passage of this Ordinance by the City Council,
Grantee shall file with the City Clerk its written acceptance of this Ordinance, substantially in the
form of Exhibit A, attached hereto.
Section 3. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this _ day of 2014.
Matt Watkins, Mayor
Attest:
Debbie Clark, City Clerk
Approved as to Form:
Leland B. Kerr, City Attorney
EXHIBIT "A"
Acceptance of Ordinance No.
TO: City of Pasco, Washington
Attention: Dave Zabell, City Manager
Pasco City Hall
P.O. Box 293
Pasco, WA 99301
This is to advise the City of Pasco that Falcon Video Communications, L.P. (the
"Grantee"), hereby unqualifiedly accepts Ordinance No. , passed by the City Council
on 2014, regarding the extension of the Franchise Agreement between
Grantee and the City.
FALCON VIDEO COMMUNICATIONS, L.P.
("Grantee")
Name: Mark Brown
Title: V.P., Government Affairs
Date:
AGENDA REPORT
FOR: City Council December 2, 2014
TO: Dave Zabell, City Manage( Workshop Mtg: 12/8/14
Rick White,W Regular Mtg: 12/15/14
Community & Economic Development Director
FROM: Shane O'Neill, Planner I
SUBJECT: Code Amendment: Auto Rental in C-1 Zones (MF # CA2014-004)
I. REFERENCES
1. Code Amendment Auto Rental in C-1 Zone —Proposed Ordinance
2. Code Amendment Auto Rental in C-1 Zone —Memo to the Planning Commission dated
11/20/2014
3. Code Amendment Auto Rental in C-1 Zone —planning Commission Minutes dated
11/20/2014
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
12/$: DISCUSSION
12/15: MOTION: I moved to adopt Ordinance No. , an ordinance
amending Title 25 allowing automobile rental and leasing in the
C-1 zone and, further, authorize publication by summary only.
HI. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. On November 20, 2011 the Planning Commission held a public hearing and deliberated
on the matter of allowing automobile rental and leasing businesses in the C-1 (Retail
Business) zone.
V. DISCUSSION:
A. The C-1 (Retail Business) zone was created to provide for the location of commercial
activities that meet the retail shopping and service needs of the community. Permitted
uses in the C-1 zone are low -impact retail sales and services.
B. In the 1980's special permit provisions for auto sales, including rental and leasing in the
C-1 zone were added to the code to help promote the reuse of abandoned gas stations. In
the Zoning Code the use "auto sales, including rental and leasing" is treated singularly
when in fact automobile sales, rental, and leasing businesses may occur independently of
one another.
C. Further review of automobile sales compared to automobile rental and leasing businesses
reveals significant differences between primarily sales and rental business types, which
may warrant separate treatment under the Zoning Code.
D. During the hearing and subsequent deliberations, the Planning Commission reviewed the
potential effects of regularly permitting automobile rental and leasing businesses in the
Retail Business zone with consideration for the current location of C-1 zoned properties.
E. Following discussion on the matter the Planning Commission recommended that
automobile rental and leasing be listed as a permitted use in C-1 (Retail Business) zones.
8(c)
ORDINANCE NO.
AN ORDINANCE AMENDING PMC TITLE 25 DEALING WITH AUTOMOBILE RENTAL
AND LEASING BUSINESSES IN THE C-1 ZONING DISTRICT.
WHEREAS, cities have the responsibility to regulate and control physical development
within their borders and to ensure public health, safety and welfare are maintained; and,
WHEREAS, the City of Pasco has zoning regulations that encourage orderly growth and
development of the City; and,
WHEREAS, the zoning regulations contain special permit provisions for certain uses
that require public review and City Council approval prior to locating in the city; and,
WHEREAS, PMC 25.42 has contained special permit provisions for automobile rentals
and leasing in the C-1 District; and,
WHEREAS, the Planning Commission has developed a code amendment recognizing
automobile rental and leasing as a retail service which is compatible with the intent of the C-1
District; and,
WHEREAS, on November 20, 2014 the Planning Commission held a public hearing to
consider amending provisions for automobile rental and leasing uses in the C-1 District. Notice
of said hearing being provided in the Tri -City Herald and through the City's website; and,
WHEREAS, the City Council has determined that to further the purposes of maintaining
a quality community, it is necessary to amend PMC Title 25; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
Section 1. That PMC Section 25.42.050 be and the same is hereby amended to read
as follows:
25.34.020 PERMITTED USES. The following uses shall be permitted in the C-1 district:
(1) All uses permitted in the `O' Office district;
(2) Automobile Detail detail Sleeps shoos and automobile rental or leasine;
(3) Banks;
(4) Dancing schools;
(5) Hotels and motels;
(6) Printing shops;
(7) Restaurants;
(8) Stores and shops for the conduct of retail business;
(9) Stores and shops for repair and similar services such as:
(a) Bakeries, retail for distribution from the premises.
(b) Barbershops and beauty shops.
(c) Catering establishments.
(d) Garage and filing stations, provided:
(i) All outdoor repair work is "minor" as defined by 25.12.311, and
(ii) The garage or filling station conducting outdoor repair work was in
existence and conducting outdoor auto repair prior to September 1, 2013 and
(iii) the number of vehicles undergoing outdoor repair does not exceed the
capacity of the existing outdoor repair facilities, or no more than two vehicles if
there are no existing outdoor repair facilities and
(iv) the number of vehicles stored outdoors and awaiting customer pick-up
cannot exceed the capacity of the indoor and outdoor auto repair facilities, and
further provided that all vehicles must be kept on the business premises, and
(v) Pumps, lubrication or other devices are located at least fifteen feet
from any street property line, and
(vi) All stored automobile parts and dismantled or inoperable
automobiles are contained within the building, except material on outdoor display
racks.
(e) Laundromats and dry-cleaning establishments employing not more than
five persons,
(f) Locksmith shops,
(g) Offices,
(h) Membership clubs,
(i) Photo shops,
0) Shoe repair shops;
(k) Upholstery shops.
(10) Sign shops, commercial (no outdoor storage of materials);
(11) Theaters;
(12) Veterinarian clinics for household pets (no boarding or outdoor treatment
facilities);
(13) Parking lots within 500 feet of a C-2 district boundary, provided such lots are
paved and half of the required landscape is live vegetation and, provided further, that any such
property adjacent a residential zoned parcel shall provide a site obscuring fence along the
common lot line(s) in accordance with residential fence height requirements; and
(14) Carwashes provided they are located more than 300 feet from a residential
district.
Section 2. That PMC Chapter 25.42.040 be and the same is hereby amended to read
as follows:
25.42.040 PERMITTED CONDITIONAL USES. The following uses are permitted
subject to the approval of a special permit:
(1) Dwelling units, provided the units are within the principal building, are all above
the ground floor of said building, and the ground floor of said building is designed or intended to
be used for a use permitted in Section 25.42.010. However, a building originally constructed on-
site for residential purposes may be utilized as a dwelling unit without a special permit provided:
(a) The structure does not have to be reconstructed, altered or converted from
an office/commercial use such that the cost of the alteration exceeds 25% of the assessed
value of the structure at the time of the alteration.
(2) Retail automobile sales, ifteluding Fental er lease, provided the property is:
(a) Located east of Highway 395 and is;
(i) Adjacent the intersection of two arterial streets or adjacent a single
arterial street; provided it is not adjacent to or across a public street right-of-way
from a residential district,
(ii) Not be located closer than 300 feet to any existing car lot;
(b) Located west of Highway 395 and north of I-182 provided any point of the
property is within 1,000 feet of the I-182 WSDOT right-of-way for a distance of
2,500 feet east and west of the center line of Road 68 and Road 100Broadmoor
Boulevard, except properties zoned for residential uses, and is:
(i) A new auto dealership.
(3) Parking lots;
(4) Mini -storage facilities defined under 25.12.310;
(5) Wineries defined under 25.12.480; and
(6) Dance halls and nightclubs.
Section 4. This ordinance shall be in full force and effect five days after passage and
publication as required by law.
PASSED by the City Council of the City of Pasco, at its regular meeting of December
_, 2014.
Matt Watkins
Mayor
ATTEST:
Debra L. Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Reference #2
MEMORANDUM
DATE: November 20, 2014
TO: Planning Commission
FROM: Shane O'Neill, Planner I
SUBJECT: Automobile Rental and Leasing in the C-1 Zone Code Amendment (MF#
CA 2014-004)
Stemming from a recent land use request to allow automobile rentals in the C-1
(Retail Business) zoning district, staff is proposing to amend code language related
to the conditional uses and permitted uses of the C-1 zone. The proposal involves
lifting the requirement for special permit review for automobile rental/leasing
businesses in the C-1 zone, and to then relocate automobile rental/leasing to the
list of permitted use in the C-1 zone.
Pasco's special permit provisions for auto sales in the C-1 zone were added to the
code in the early 1980's. It was about that time when many of the old service
stations in town were closing. After closing, it was difficult for the old gas stations
to be reused because they were built for a single purpose related to servicing
vehicles.
In an effort to assist with the reuse of the old gas stations the zoning code was
amended with narrow locational requirements to ensure only the old service
stations would qualify for a special permit. Currently, the qualifying requirements
are listed in PMC 25.42.040(2) as follows:
(2) Retail automobile sales, including rental or lease, provided the property
is:
(a) Located east of Highway 395 and is;
(i) Adjacent the intersection of two arterial streets, or
adjacent a single arterial street; provided it is not adjacent to or across
a public street right-of-way from a residential district,
(ii) Not Iocated closer than 300 feet to any existing car lot.
(b) Located west of Highway 395 and north of 1-182 provided any
point of the property is within 1,000 feet.of the 1-182 WSDOT right-of-
way for a distance of 2,500 feet east and west of the center line of
Road 68 and Road 100/Broadmoor Boulevard, except properties zoned
for residential uses, and is:
(i) A new auto dealership.
The Commission may recognize the criteria listed above as being the subject of a
recent code amendment whereby locational requirements referencing specific
highways were added. The amendment at hand however, relates only to the
(MF# CA 2014-004) Page 1 of 3
Reference #2
underlined fragment that appears in subsection (2); which reads 'including rental
or lease". Staff proposes to strike this language which was initially included when
Ordinance #2280 was adopted back in 1981. This would release the applicability
of special permit review and locational criteria from automobile rental/leasing
businesses only. In the opinion of staff, auto rental businesses are no more
intensive than some of the permitted uses listed in the C-1 zone.
By way of comparison, gas stations, grocery stores and restaurants, which are all
regularly permitted in the C-1 zone, generate more noise and traffic than a typical
car rental business. Furthermore, automotive sales lots commonly use impactful
business practices such as outdoor loudspeakers and lighting which may occur
late at night. Ancillary signs such as flags and inflatables are also used. The
inflatables and outdoor lighting are items which are sometimes powered by loud
generators, producing fumes and noise. These and other advertising techniques
which produce a high level of light, fumes and noise are disruptive when located
near residential neighborhoods. This is the reason auto sales businesses require
special permit review prior to locating in the Retail Business zone. Automobile
rental businesses however, do not use the same type of flashy advertising. Auto
rental/leasing is a retail service typically conducted in a fashion similar to retail
stores as they do not rely so heavily on right-of-way advertising.
For the reason of comparative or lesser impact intensity it may be appropriate to
eliminate the special permit requirement for automobile rental services and
transfer these businesses to the list of permitted uses in the Retail Business
zoning district. To assist the Planning Commission's discussion and decision staff
has included a city-wide zoning map which shows C-1 zoned properties and the
proximity of all other zoning districts. Additionally, the code amendment ordinance
is included.
If approved, under the current proposal retail automobile sales businesses would
continue to require special permit approval prior to their establishment in the C-1
zone. In the interest of retaining clarity of the code, staff also proposes to relocate
"automobile rental or leasing" to the list of permitted uses in the C-1 zone; thus
establishing said use as regularly permitted.
This matter was advertised and scheduled for a public hearing on November 20,
2014. Staff requests the Planning Commission conduct a public hearing and
develop a recommendation to City Council.
FINDINGS
1) In 1981, to help address an increasing number of vacant service stations the
city developed special permit provisions within the C-1 zoning regulations to
permit the adaptive reuse of the old service station as auto sales facilities
including automobile rental and leasing facilities.
2) Automobile rental and leasing is a type of retail service.
3) The purpose of the C-1 zone is to provide for the location of commercial
activities that meet the retail shopping and service needs of the community.
(MY# CA 2014-004) Page 2 of 3
Reference #2
4) In many areas of the City C-1 zoned properties located are adjacent to a
variety of residentially zoned properties.
5) Automobile sales businesses are known for business practices which are
disruptive to less intense land uses such as residences and offices.
6) It is uncommon for automobile rental and leasing businesses to use
advertising techniques which are disruptive to less intense land uses such
as residences and offices.
RECOMMENDATION
MOTION: I move the Planning Commission adopt the findings of
fact as contained in the November 20, 2014 staff memo on automobile
rental and leasing the in C-1 Zone.
MOTION: I move the Planning Commission recommend the City
Council adopt the proposed C-1 zoning code amendments as attached to
the November 20, 2014 staff memo to the Planning Commission.
(MF# CA 2014-004) Page 3 of 3
-tLL
Reference #3
PLANNING COMMISSION MINUTES
November 20, 2014
A. Code Amendment Car Rentals in C-1 (Retail Business) Zones
(MF# CA 2014-004)
Chairman Cruz read the master file number and asked for comments from
staff.
Rick White, Community & Economic Development Director, discussed the code
amendment for car rentals in C-1 (Retail Business) Zones. The Planning
Commission has spent a lot of time discussing automobile sales in C-1 Zones
in the past few years revising existing regulations. Through a recent land use
request to allow automobile rentals in the C-1 Zoning District, Staff noticed
that retail automobile sales, including rental and lease uses, were precluded
from the C-1 Zone if certain conditions weren't met, such as adjacent to an
arterial or within a certain distance of any existing car lot. After looking at the
history, identified in the staff report, Staff proposes that the restrictive
language be stricken, which was established in the early 1980's from an
ordinance developed to allow corner gas stations to be reused as car sales lots.
Car sales differ drastically from car rental operations; they do not have the
operational characteristics that include loud advertising and don't necessarily
rely on drive-by traffic. Staff feels that this code amendment is tightly written
and asked for Planning Commission discussion and if appropriate, a
recommendation for this code amendment to move forward to City Council.
Chairman Cruz clarified that this would be car rental, such as Enterprise, that
was located on 20th and Sylvester.
David Davis, 5107 Desert Plateau, spoke in support of this code amendment
and stated that it would benefit him as well as the community. He wishes to
lease his property to Enterprise for the use of car rental. They wish to invest
money in this property and make improvements.
Michelle Keen, 620 N. 20th Avenue, of Enterprise Rent-A-Car, spoke in support
of this code amendment. She explained that they are hopeful to occupy Mr.
Davis' location that would better suit their needs. They have been in the
community for over 20 years but would like a little nicer location with a more
sustainable building and better parking.
With no further questions or comments the public.hearing closed.
Commissioner Khan asked for clarification that the only thing stricken would
Reference #B
be, "...including rental or lease".
Staff nodded yes.
Commissioner Khan moved, seconded by Commissioner Kempf, to adopt the
findings of fact as contained in the November 20, 2014 staff memo on
automobile rental and Teasing in the C-1 Zone. The motion passed
unanimously.
Commissioner Khan moved, seconded by Commissioner Kempf, recommend
the City Council adopt the proposed C-1 zoning code amendments as attached
to the November 20, 201;4 staff memo to the Planning Commission. The
motion passed unanimous}y.
AGENDA REPORT
FOR: City Council December 2, 2014
�/ Workshop Mtg.: 12/8/14
TO: Dave Zabell, City Manager � j5 Regular Mtg.: 12/15/14
Rick White, Director Commumty and Economic Development
FROM: Dave McDonald, City Planner
SUBJECT: WALKER COMPREHENSIVE PLAN AMENDMENT: (MF# CPA 2014-003)
I. REFERENCE(S):
1. Walker Comprehensive Plan Amendment - Vicinity map
2. Walker Comprehensive Plan Amendment - Proposed Ordinance
3. Walker Comprehensive Plan Amendment - Memo to Planning Commission
4. Walker Comprehensive Plan Amendment - Planning Commission Minutes dated
10/16/14 and 11/20/14
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/8: DISCUSSION:
12/15: MOTION: I move to adopt Ordinance No. , an Ordinance
amending the Comprehensive Plan by modifying the
mixed -residential land use designation at the intersection of
Crescent Drive and Chapel Hill Boulevard, and further,
authorize publication by summary only.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. The Growth Management Act requires the City to review and update the
Comprehensive Plan every seven years. Minor updates can also be considered on an
annual basis. The City typically only undertakes an annual Comprehensive Plan
review when one or more applications have been received.
B. Roger and Kay Walker, the owners of a four acre parcel located in the 4600 block
of Crescent Drive applied for a Comprehensive Plan amendment to have the land
use designation of their parcel changed from Low -Density Residential to Mixed -
Residential.
C. The Planning Commission held a hearing on the Walker application on October 16,
2014. Deliberations followed on November 20, 2014. Following the deliberations
the Planning Commission recommended the land use designation of the Walker
property be changed from low-density residential to mixed -residential.
D. The Planning Commission recommendation for changing the land use designation
of the Walker property was based on the findings listed in the attached staff Memo
to the Planning Commission.
V. DISCUSSION:
A. The Comprehensive Plan was adopted by ordinance and therefore must be amended
by ordinance. The proposed ordinance attached hereto will modify the land use map
of the Comprehensive Plan as recommended by the Planning Commission.
B. Adoption of the recommended Comprehensive Plan land use designation does not change
the property's existing zoning of RS -12, however it allows for a subsequent application to
be submitted for a rezone to higher density residential classification. 8(d)
ORDINANCE NO.
AN ORDINANCE RELATING TO COMPREHENSIVE LAND USE PLANNING AND AMENDING
THE COMPREHENSIVE PLAN FOR THE CITY OF PASCO.
WHEREAS, the Pasco City Council did on September 2, 2008 adopt by Ordinance No. 3866
establishing a Comprehensive Plan for the City; and,
WHEREAS, the Comprehensive Plan adopted under Ordinance No. 3866 fulfilled State
requirements under the Growth Management Act; and,
WHEREAS, the Growth Management Act permits the City's Comprehensive Plan to be
reviewed and updated not more than once per year; and,
WHEREAS, on October 16, 2014 the Planning Commission held a public hearing to receive
input on a proposed change for the Comprehensive Plan Land Use Map from Low- Density Residential to
Mixed Residential for property located in the 4600 block of Crescent Drive; and,
WHEREAS, following their hearing the Planning Commission deliberated on November 20,
2014 and recommended the Comprehensive Plan land use designation for property in the 4600 block of
Crescent Drive be change to Mixed -Residential; and,
WHEREAS, the City Council finds the Planning Commission's recommendation will aid the
City in anticipating orderly and coordinated development within the City; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DO ORDAIN AS FOLLOWS:
Section 1. That Ordinance No. 3866 be and the same is hereby amended to show changes in the land
use map of the Comprehensive Plan as indicated in Exhibit "1" attached hereto.
Section 2. This ordinance shall be in full force and effect after passage and publication as required
by law.
PASSED by the City Council of the City of Pasco, this 15'h day of December, 2014.
Matt Watkins, Mayor
ATTEST:
Debra L. (
City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
MEMORANDUM
DATE: November 20, 2014
TO: Planning Commission
FROM: Dave McDonald, City Planner
SUBJECT: Comprehensive Plan Amendment (Walker) (MF# CPA 2014-003)
Roger and Kay Walker have applied to amend the Comprehensive Plan land use
designation of their property on Crescent Drive from Low -Density Residential to
Mixed -Residential. The property contains 4 acres and is located at the far north
end of Crescent Drive (4600 Block). The FCID right-of-way is located on the north
side of the property and Crescent Drive and the Wilson farm field are located to
the east.
The Walker property was annexed as a part of the Road 100 Annexation Area in
2000. Upon annexation the property was zone RS -12. In the early 2000's the
orchard on the property was removed in anticipation of development. The property
owners then prepared a site plan and rough building plans for a residential
condominium project in the mid -2000's. The project was unable to move forward
due to the Comprehensive Plan designation.
Surrounding properties to the north and east are set aside in the Comprehensive
Plan for mixed residential or commercial land uses. Accordingly the property to
the north was zoned R-4 High Density Residential and the farm field to the east
was zoned C-1 Retail Business. The farm field has not developed but the
property to the north now contains the Broadmoor Villas Apartment complex.
There are also 4 acres of vacant land to the north that is zoned R-4 and is been
held by the Broadmoor Villas Apartments as a future apartment expansion area.
The properties to the south of the Walker property on the west side of Crescent
Drive are developed with low-density single-family homes and the east side of
Crescent Drive remains undeveloped except for a church located at the corner of
Crescent Drive and Road 108. The east side of Crescent Drive north of the church
to the FCID right-of-way can be developed with a variety of retail and office types
businesses.
The Walkers are requesting a Comprehensive Plan change to designate their
property as an area for mixed residential development. The mixed residential
classification allows low-density to medium -density residential development with
zoning ranging from RS -20 to R-3. Housing styles under the Mixed Residential
category would include single-family homes, patio homes, townhouses,
condominiums and apartments.
The following Comprehensive Plan Goals and Policies are applicable to this
application:
LU -3-B Policy: Encourage infill and density including
planned unit developments to, protect open space and
critical areas, and provide recreational areas and
amenities in support of more intensive walkable
neighborhoods.
H-1. GOAL: ENCOURAGE HOUSING FOR ALL ECONOMIC
SEGMENTS OF THE CITY'S POPULATION.
H -1-A Policy: Medium and high density housing should be
located near arterials and neighborhood or community
shopping facilities and employment areas.
H 1-B Policy: Support dispersal of special needs housing
throughout the community.
H -1-C Policy: Avoid large concentrations of high-density
housing.
H -1-D Policy: Support or advance programs that encourage
home ownership.
H-2. GOAL: STRIVE TO MAINTAIN A VARIETY OF HOUSING
CONSISTENT WITH THE LOCAL AND REGIONAL MARKET.
H -2 -A Policy: Allow for a full range of residential environments
including single family homes, townhouses, condominiums,
apartments, and manufactured housing.
H-4. GOAL: ENCOURAGE HOUSING DESIGN AND CONSTRUCTION
THAT ENSURES LONG TERM SUSTAINABILITYAND VALUE.
H -4 -A Policy: Encourage innovative techniques in the design of
residential neighborhoods and mixed use areas to provide
character and variety in the community.
H -4-B Policy: Maintain development regulations and
standards that control the scale and density of accessory
buildings and homes to maintain compatibility with other
residential uses.
2
CF -2 -A Policy: Encourage growth in geographic areas
where services and utilities can be extended in an orderly,
progressive and efficient manner.
TR -1. GOAL: PROVIDE FOR AND MAINTAIN AN EFFECTIVE
TRANSPORATION SYSTEM CENTERED ON A CONVENIENT AND
INTEGRATED STREET NETWORK.
TR -3 Goal: Beautify the major streets of the City.
UT -1. GOAL: PROVIDE ADEQUATE UTILITY SERVICES TO THE URBAN
GROWTHAREA TO ASSURE THAT THE ANTICIPATED 20 -YEAR GROWTHIS
ACCOMMODATED.
Changing the Comprehensive Plan on the Walker property would allow a gradation
in housing density between the high density apartment development to the north
and the lower density single-family development to the south. The land use
designation change would also provide a greater range of options for development
of the property. The odd shape of the property and the elevation problems with
Crescent Drive make it difficult to develop the property with single-family homes.
The expense associated with elevating Crescent Drive to properly connect with
Chapel Hill Boulevard would be cost prohibitive for single-family development.
Crescent Drive will need to be elevated 12 or more feet above its current elevation
to achieve the proper grade for connection to Chapel Hill Boulevard. One of the
benefits of connecting Crescent Drive to Chapel Hill Boulevard is that traffic to
and from the site will not need to travel past the homes to the south on a regular
basis. Chapel Hill Boulevard is identified in the Major Street Plan as minor
arterial that is planned to connect with Crescent Drive. This connection will
complete the general circulation system for the area west of Road 100. The travel
distance from addresses on Crescent Drive to the intersection with Road 100 and
Chapel Hill Boulevard will be shortened by 1.34 miles. This street connection has
been planned for many years.
The proposed Comprehensive Plan amendment will allow for a gradation in
housing densities as discussed above. This gradation in density will occur only
after a rezone is applied for. Permitting higher density development near or
adjacent to lower density development always raises the concerns over the impact
on property values in neighborhoods. Several single-family developments
(Columbia Place, Chapel Hill and Loviisa Farms) have been built adjacent to multi-
family developments in the past decade with no appreciable impact on property
values (per Franklin County Assessor records).
3
The Walker site contains two parcels of land both within Short Plat 2001-29. To
address perceived concerns about the possibility of higher density development
immediately adjacent to the existing lower density development the Planning
Commission may want to consider recommending changing the Comprehensive
Plan designation of the northern 3 acres only. Lot 1 would then serve as a buffer
between the single-family properties to the south and future mixed -residential
development to the north.
Findings of Fact
The following are initial findings drawn from the background and analysis
section of the staff report. The Planning Commission may add additional
findings to this listing as the result of factual testimony and evidence
submitted during the public hearing.
1. The site is located on in the 4600 block of Crescent Drive.
2. Crescent Drive is an unimproved gravel road.
3. Crescent Drive must be elevated 12 or more feet above its current
elevation to properly connect with the end of Chapel Hill Boulevard
when the property in question is developed.
4. The Comprehensive Plan designates the site for low-density
residential development.
5. The site is zoned RS -12.
6. The Comprehensive Plan designates the properties directly to the
north and east of the site for mixed residential and commercial land
uses.
7. The property to the north of the site is zoned R-4 High Density
Residential.
8. The property to the east of the site is zoned C-1 Retail Business.
9. The vacant area directly north of the site is zoned for development of
more apartment units and is a future expansion area for Broadmoor
Villas.
10. With the connection of Crescent Drive to Chapel Hill Boulevard access
to the site will be from the north eliminating the need for traffic to
travel past the homes to the south.
11. The connection of Crescent drive with Chapel Hill Boulevard has been
included in planning documents for many years.
12. Due to the odd shape of the property and the fact Crescent Road will
need extensive fill development of the property with single-family
dwellings may be cost prohibitive.
13. The location of a mixed -residential area on the site could lead to the
development of apartments, condominiums or similar higher density
development adjacent to a lower density residential area.
14. Mixed residential development permits less intense development than
the existing C-1 zoning along the east side of Crescent Drive.
4
15. The location of higher density residential development adjacent to
lower density in other part of the community has shown to create no
appreciable impact on the value of nearby single-family properties
according to Franklin County Assessor records.
16. The site contains two lots for a total of 4 acres.
Conclusions
The site is located between an area of more intense land uses and an area of
less intense land uses with apartments permitted to the north and retail
businesses and offices permitted to the east. Consequently the site is in an
area of transition between more intense and less intense uses.
Modifying the Comprehensive Plan to designate the site for mixed residential
uses will enable the site to serve as a transition area or buffer between the
more intense apartment development to the north and the less intense single-
family development to the south.
Additionally amending the Comprehensive Plan designation for the site would
support the land use policy and housing goals identified on pages two and
three of this memo.
The extension of Crescent Drive to the north may be cost prohibitive for a
single-family development on the property. The completion of Crescent Drive
may be more feasible with a mixed residential development.
Recommendation
MOTION: I move to adopt findings of fact and conclusions
therefrom as contained in the November 20, 2014 staff report.
MOTION: I move based on the findings of fact and conclusions
therefrom, the Planning Commission recommend the City Council amend
the Comprehensive Plan designation for Short Plat 2001-29 to Mixed -
Residential.
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PLANNING COMMISSION MINUTES
10/16/14
G. Comprehensive Plan Comprehensive Plan Amendment to Change the
Land Use Designation from Low -Density Residential
to Mixed Residential (Roger & Kay Walkerl IMF#
CPA 2014-0031
Chairman Cruz read the master file number and asked for comments from staff.
Dave McDonald, City Planner, discussed the Comprehensive Plan Amendment to modify
the urban growth boundary. The property is located at the north end of Crescent Drive
where it meets Chapel Hill Boulevard. The 3-4 acre site is currently zoned RS -12 and was
zoned that way when annexed in the 1980's. The applicants wish to develop the property
at a little higher density than RS -12. The property to the north is designated as mixed -
residential which would allow for apartments and the property to the east is zoned C-1
and the properties to the south are zoned RS -12. One of the issues to consider is that this
site is difficult to develop, particularly for single-family homes due to the elevation for the
on Crescent Dr. It would be cost prohibitive to develop single-family homes due to the
amount of fill needed for Crescent Dr. This is one of the reasons why they would like to
change the plan. Changing the designation would provide a transition or buffer between
the R-4 zoning to the north and RS -12 to the south.
Chairman Cruz added to build up the property for road access would be expensive.
Harvey Prickett, P.O. Box 34341, Pasco, WA with Wave Architects spoke on behalf of the
application. Initially this property was an orchard and the Walkers had plans to develop it
with a single-family home for themselves. When discussions with the Engineering
Department revealed issues with the road, grade and utilities, it was no longer
economically feasible for them to do so and they are now trying to adjust their plans. They
would like to see a townhome style of residence for this property.
Shawn Defferding, 4500 Crescent Road, stated that she was also speaking for other
neighbors near this property. They do not wish to see a buffer zone but would like to see a
single-family residence. She stated that it will change their quality of life and the
character of the neighborhood. Traffic increase was a main concern and they felt they will
get more traffic from this development. She stated that when Mediterranean Villas first
opened it was mostly seniors or adults and now they are renting and leasing to all ages
and there is concern the same will happen in this case. She noted that the applicants will
have to finish the infrastructure in front of their home but asked who would have to finish
the rest.
Chairman Cruz responded that the mixed residential nearby could easily be apartments.
Chairman Cruz stated that some of the concerns are a little late due to the zoning of the
surrounding properties and that the nearby farm will not always be a farm.
Ms. Defferding responded that the surrounding neighbors had not understood that. They
thought that it would be more commercial zoning.
Chairman Cruz responded to the street closures and stated that he can't recall ever asking
for street closures and didn't know if that could even be done.
Mr. McDonald stated that the difficulty in this case is Crescent Drive and Road 108 are
identified in the Major Street Plan to connect to Chapel Hill Boulevard and in the future
there will be that connection. This area is within the urban growth boundary so this area
will develop and as it develops the street will have to go through.
Chairman Cruz asked for clarification as to how the street will get developed. He asked if
the road will be completed as needed.
Mr. McDonald answered that is correct and briefly explained the process.
Ms. Defferding asked how the land is going to be leveled for development.
Chairman Cruz answered that in order to get the street to City standards they will have to
fill it in. Once it is filled in there will need to be a wall or have it graded so there is a flat
spot to build on. Roughly 70% of that lot would be available to build on so there won't be
room for several units on this property, just enough to make the development costs
worthwhile.
Zana Griffith, 4205 Road 111, asked if Crescent Road would open up and feed into Chapel
Hill Boulevard.
Mr. McDonald responded the applicants will be responsible for building their portion of
the road.
Ms. Griffith asked for clarification on keeping a barrier to keep people from coming down
to Crescent Drive.
Mr. McDonald stated that it wouldn't be advisable and would eventually be removed.
Chairman Cruz discussed the option of an LID to help with street, road, sewer and
irrigation improvements and there may be a street plan. There was discussion between
Chairman Cruz and Ms. Griffith on the different options and what could potentially be
developed.
Mr. McDonald reminded the Planning Commission that at this time they should only be
considering the Comprehensive Plan Amendment.
Commissioner Polk addressed the problem of speeding from church traffic and suggested
that anyone with issues should contact the church to let them know.
Mr. McDonald stated that currently the church congregation shouldn't be able to use the
road because it is blocked off.
Mr. Pritchett stated that he agreed with many of the comments made and they too would
like to see the lowest speed. They plan to be responsible developers.
With no further questions or comments the public hearing closed.
Commissioner Bachart moved, seconded by Commissioner Kempf, to close the public
hearing and initiate deliberations and schedule adoption of findings of facts, conclusions
and a recommendation to the City Council for the November 20, 2014 meeting. The
motion passed unanimously.
PLANNING COMMISSION MINUTES
11/20/14
D. Comprehensive Plan
Residential (Roger & Kay Walker) (MF# CPA 2014-
0031
Chairman Cruz read the master file number and asked for comments from staff.
Dave McDonald, City Planner, explained that the applicant's, the Walker Family are
requesting a Comprehensive Plan amendment to make their property consistent with the
properties to the north. Following additional discussion on neighborhood comments Mr.
McDonald suggested there were a couple of options for creating a buffer between the
proposed mixed -residential area and the lower density development to the south. One
option would be to leave a portion (Lot 1) of the Walker property out of the proposed
change allowing for a low-density buffer to be established. The other option would be to
establish a heavily landscaped buffer through a concomitant agreement when the property
was rezoned in the future. The Walkers preferred the concomitant agreement approach.
Chairman Cruz asked if the matter needed to be continued one month because of the way
the staff report was written.
After a brief discussion Mr. McDonald stated the Commission could simply read the
motion without the words for "Lot 2". The motion would then apply to all of the Walker
property. Next year when the Walkers applied for a rezone the Planning Commission
could ensure a concomitant agreement included the buffer.
Chairman Cruz then explained they needed to provide sufficient density to allow the lot to
develop but yet do it in a way to not impact the lots to the southwest.
Commissioner Bachart asked what the defmition of heavily landscaped meant.
Mr. McDonald explained that could be determined through the rezone process but, further
explained that the zoning regulation listed landscaping requirements for such situations
and the number of trees and shrubs are specified.
Commissioner Khan asked if the Planning Commission has decided there is a need for a
buffer between the higher and low-density housing.
Chairman Cruz stated that it was his understanding from the last month but, they had
not determined the mechanism to do so.
Commissioner Khan stated she did not feel there was a need for a buffer.
Commissioner Polk asked if there was some concern over the considerable slope where
Chapel Hill Boulevard met Crescent Drive and that fill was going to be needed.
Chairman Cruz stated the not all of the property would be able to be used for development
because of the needed fill but, the buffer seemed to be a good compromise to allow the
property to develop yet provide a buffer for properties to the south.
Commissioner Bachart stated he agreed with Chairman Cruz. The property across the
street could be developed (for commercial) tomorrow and a 25 foot buffer is very generous.
Commissioner Kempf moved, seconded by Commissioner Greenaway, to adopt findings of
fact and conclusions therefrom as contained in the November 20, 2014 staff report. The
motion passed unanimously.
Commissioner Kempf moved, seconded by Commissioner Greenaway, based on the
findings of fact and conclusions therefrom the Planning Commission recommend the City
Council amend the Comprehensive Plan designation for Short Plat 2001-29 to Mixed -
Residential. The motion passed unanimously.
AGENDA REPORT
FOR: City Council
TO: Dave Zabell, City Manager
K`�
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Airport Parking Regulations
I. REFERENCE(S):
December 3, 2014
Workshop Mtg.: 12/8/14
Regular Mtg.: 12/15/14
1. Airport Parking Regulations — Proposed Interlocal Agreement
2. Airport Parking Regulations — Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
12/8: Discussion
12/15: MOTION: I move to approve the Interlocal Agreement with the Port of Pasco
and authorize the City Manager to execute the agreement.
MOTION: I move to adopt Ordinance No. , creating Airport Parking
and Traffic Regulations and, further, authorize publication by
summary only.
III. FISCAL IMPACT:
Additional infraction filings with the Municipal Court will be offset somewhat by fine
revenue.
IV. HISTORY AND FACTS BRIEF:
A) The Port of Pasco has decided to have its police officers cite parking and traffic
offenders for violations at the airport. Previously, this function was provided by
County Sheriff personnel with citations heard in District Court.
B) The proposed interlocal agreement provides that the Port will have authority to
enforce Pasco Municipal Code Title 9 (numerous) and Title 10 (traffic) regulations on
Port -controlled property.
C) The agreement provides that the City will adopt regulations for airport traffic and
parking, as appropriate, within the Municipal Code. Municipal Court will adjudicate
citations issued by the Port and, as compensation, the City will retain all local
portions of fines, judgments and forfeitures.
D) The proposed agreement is for a two-year term to be renewed automatically for two-
year terms thereafter, unless either party provides prior 90 -day notice of termination.
E) The proposed ordinance creates a new Chapter 10.90 in the Municipal Code entitled
"Airport Parking and Traffic Regulations." The ordinance is consistent with the
City's other traffic and parking regulations as found in Title 10.
V. DISCUSSION:
A) Staff recommends approval of the Interlocal Agreement and adoption of the
ordinance.
8(e)
WHEN RECORDED RETURN TO:
City of Pasco, Washington
525 North 3rd
Pasco WA 99301
INTERLOCAL AGREEMENT
Between
CITY OF PASCO AND PORT OF PASCO
FOR THE ENFORCEMENT OF TITLE 9 AND TITLE 10
OF THE PASCO MUNICIPAL CODE
THIS AGREEMENT is made and entered into this 1 st day of January 2015, between
the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as "City" and the
Port of Pasco, Washington, hereinafter referred to as "Port."
WHEREAS, pursuant to RCW 39.34, the Interlocal Agreement Act, the City and the
Port may establish an agreement for joint or cooperative actions for the health, safety and welfare
of the citizens and property within their jurisdiction; and
WHEREAS, the Port has the authority by statute to establish and maintain a Police
Department for the enforcement of statutory regulations on Port owned or operated property and
facilities; and
WHEREAS, the City has enacted, by Title 9 of the Pasco Municipal Code, regulations
governing Peace, Safety and Morals (creating misdemeanor and gross misdemeanor offenses), as
well as Title 10 governing Vehicle and Traffic regulations effective within the City limits of the
City of Pasco, including the Port's property and facilities; and
WHEREAS, pursuant to RCW 53.08.280, Port police officers are empowered with full
police powers to enforce all applicable municipal statutes or rules, regulations or ordinances
upon the Port owned and operated properties; and
WHEREAS, pursuant to RCW 3.50.020, the Pasco Municipal Court has exclusive and
original criminal jurisdiction of all violations of City ordinances within the City limits of the City
of Pasco, including those properties owned and operated by the Port; and
Interlocal Agreement
City/Port - I
WHEREAS, the Port desires that criminal citations and traffic infractions of City
ordinances and violations be cited into the Pasco Municipal Court for prosecution and
adjudication; and
WHEREAS, the City recognizes the authority of the Port police officers to cite offenders
for violations of the City's criminal and traffic ordinances into the Pasco Municipal Court for
prosecution and adjudication.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
City and the Port, agree as follows:
1. Purpose. The purpose of this Agreement is to set forth, in writing, the terms and
conditions under which the City shall adjudicate within Pasco Municipal Court all misdemeanors
and gross misdemeanor citations and traffic infractions issued by the Port for violations of Title 9
and Title 10 of the Pasco Municipal Code.
2. Port's General Duties.
A. The Port will have the authority to enforce Title 9 and Title 10 of the
City's Municipal Code on all property owned, operated or leased within their authority
lying within the City limits of the City of Pasco.
B. The Port will provide all the necessary support, personnel, transportation
and supplies reasonably necessary to maintain the law enforcement services pursuant to
Title 9 and Title 10 within the Port's authority.
3. City's General Duties.
A. The City will adjudicate all citations issued by the Port pursuant to this
agreement in the Pasco Municipal Court.
B. The City will provide all the necessary support, personnel and supplies
reasonably necessary to process each citation until fully adjudicated.
4. Pa went. During the term of this Agreement, the local portions of all fines,
judgments and forfeitures resulting from enforcement, criminal prosecution and infractions or
any other work performed by the Pasco Municipal Court or City Prosecutor, shall be the property
of the City.
5. Indemnification.
A. The Port shall indemnify and hold harmless the City and its officers,
agents and employees, or any of them, from and against any and all claims, actions, suits,
liability, loss, costs, expenses and damages of any nature whatsoever, which are caused
by or result from a negligent act or omission of the Port, its officers, agents, and
employees in performing services pursuant to this Agreement.
Interlocal Agreement
City/Port - 2
B. In the event that any suit based upon such a claim, action, loss or damage
is brought against the City or the City and the Port arising from the negligence of the
Port, the Port shall defend the same at its sole cost and expense; and if final judgment be
rendered against the City and its officers, agents, and employees or jointly against the
City and the Port and their respective officers, agents, and employees the Port shall
satisfy the same.
C. The City shall indemnify and hold harmless the Port and its officers,
agents and employees or any of them, from and against any and all claims, actions, suits,
liability, loss, costs, expenses and damages of any nature whatsoever, which are caused
by or result from a negligent act or omission of the City, its officers, agents, and
employees in performing to this Agreement.
D. In the event that any suit based upon such a claim, action, loss or damage
is brought against the Port or the City and the Port arising from the negligence of the
City, the City shall defend the same at is sole cost and expense; and if final judgment be
rendered against the Port and its officers, agents and employees or jointly against the Port
and the City and their respective officers, agents and employees, the City shall satisfy the
same.
6. Interlocal Cooperative Act Provisions. Each party shall be solely responsible
for all costs, materials, supplies and services necessary for their performance under the terms of
this Agreement. All property and materials secured by each party in the performance of this
Agreement shall remain the sole property of that party. All funding incident to the fulfillment of
this Interlocal Agreement, shall be borne by each party necessary for the fulfillment of their
responsibilities under the terms of this Agreement. No special budgets or funds are anticipated,
nor shall be created incident to this Interlocal Cooperation Agreement. It is not the intention that
a separate legal entity be established to conduct the cooperative undertakings, nor is the
acquisition, holding, or disposing of any real or personal property anticipated under the terms of
this Agreement. The City Manager of the City of Pasco, Washington, shall be designated as the
Administrator of this Interlocal Cooperative Agreement.
A copy of this Interlocal Agreement shall be filed or placed on the City's and the Port's
website as provided by RCW 39.34.
7. Relationship of Parties. Nothing herein shall be construed as creating any type
of a partnership, joint venture or other principal/agent relationship. The City and the Port are
acting in their independent governmental capacities. All persons employed by the Port and
providing law enforcement services in support of this Agreement shall be the sole responsibility
of the Port. All persons employed by the City providing Municipal Court services, shall be the
sole responsibility of the City.
8. Term. This Agreement shall take full force and effect on the 1st day of January,
2015, and shall terminate on the 31st day of December, 2016, unless earlier terminated as
provided below. This Agreement shall be automatically renewed for subsequent two (2) year
periods unless written notice is given by either party of their intent to terminate this Agreement
Interlocal Agreement
City/Port - 3
at least ninety (90) days prior to the date of termination of that term or renewal tern. Either
party, may, without cause, terminate this Agreement by written notice no less than ninety (90)
days prior to the intended date of termination.
9. General Provisions.
A. This Agreement supplements and modifies any prior agreement between
the Port and the City relating to the enforcement of the Pasco Municipal Code and, in the
event of any conflict between provisions thereof, shall be considered as superseding any
prior inconsistent revisions contained in earlier Agreements.
B. This Agreement may be amended by mutual written agreement of the
parties.
C. No waiver by any party of any term or condition of this Agreement shall
be deemed or constructed waiver of any other term or condition, not shall a waiver of any
breach be deemed to constitute a waiver of any subsequent breach whether of the same or
a different provision of this Agreement.
D. This Agreement shall be administered by the Port Manager, or his
designee, and by the City Manager, or his designee. Each party shall notify the other of
its designee, at any time thereafter in an event of a change in designee.
10. Applicable Law. This Agreement has been and shall be construed as having
been made and entered into and delivered within the State of Washington and it is agreed by
each party hereto that this Agreement shall be governed by the laws of the State of Washington.
In the event of a dispute regarding the enforcement, breach, default, or interpretation of
this Agreement, the parties shall first meet in a good faith effort to resolve such dispute. In the
event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved
by arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a jury
trial upon trial de novo, with venue placed in Pasco, Franklin County, Washington. The
substantially prevailing party shall be entitled to its reasonable attorney fees and costs as
additional award and judgment against the other.
11. Authority for Execution. Each of the parties warrants and represents that its
representatives, whose signatures are below, possess all required authority to sign this
Agreement and such powers have not, as of the date of this Agreement, been revoked or revised.
IN WITNESS WHEREOF, the parties have executed this Agreement in Pasco,
Washington, on the day and year first written above.
CITY OF PASCO, WASHINGTON PORT OF PASCO, WASHINGTON
Dave Zabell, City Manager Randy Hayden,,,P6rt M6dgerr
Interlocal Agreement
City/Port - 4
STATE OF WASHINGTON)
ss.
County of Franklin
On this day personally appeared before me DAVE ZABELL, City Manager of the City of
Pasco, Washington, to be known to be the individual described in and who executed the within
and foregoing instrument, and acknowledged that he signed the same as his free and voluntary
act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of 2014.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
STATE OF WASHINGTON)
ss.
County of Franklin
On this day personally appeared before me RANDY HAYDEN, Manager of the Port of
Pasco, to be known to be the individual described in and who executed the within and foregoing
instrument, and acknowledged that he signed the same as his free and voluntary act and deed for
the uses and purposes therein mentioned.
GIVEN under my hand and official seal this 10 day of O e-cr_nJxr , 2014.
NOTARY LIC in and for the State of Washington
Residing at: Fra..K. -' (2a S�
My Commission Expires: t ,-1oi'j_
Interlocal Agreement
City/Port - 5
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, Creating
Chapter 10.90 "Airport Parking and Traffic Regulations"
WHEREAS, the City of Pasco and the Port of Pasco have entered into an Interlocal
Agreement contemporaneously with the adoption of this Ordinance to provide for the
enforcement of Title 9 and Title 10 of the Pasco Municipal Code providing for parking, traffic,
and criminal prosecutions arising out of events at the Port of Pasco's Tri -Cities Airport; and
WHEREAS, as a benefit both to the City of Pasco and the Port of Pasco and the
cooperative efforts to be utilized to provide for consistent and uniformed enforcement of traffic,
parking, and criminal citations and prosecutions. NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That a new Chapter 10.90 "Airport Parking and Traffic Regulations" of
the Pasco Municipal Code shall be and hereby is created and shall read as follows:
Chanter 10.90
AIRPORT PARKING AND TRAFFIC REGULATIONS
Sections:
10.90.010 Adoption by Reference.
10.90.020 Penalty Provisions.
10.90.010 ADOPTION BY REFERENCE. The rules and regulations governing the
parking, standing, stopping and use of motor vehicles at the Tri -Cities Airport, as adopted by the
Port of Pasco, pursuant to Resolution No. 1330 adopted June 25, 2012, are hereby adopted by
reference as part of the Traffic Ordinance of the City of Pasco as if fully set forth herein, and not
less than one copy of such regulations shall be filed for use and examination by the public in the
office of the City Clerk.
10.90.020 PENALTY PROVISIONS. Any person found in to be in violation of any
of the Resolutions of the Port of Pasco as adopted by this Chapter regulating traffic and parking
within the Tri -Cities Airport shall be deemed to have committed a civil infraction and for each
such violation, shall be subject to a civil penalty in the amount listed, plus Court costs and
statutory assessments, if any:
(A) Parking Restrictions. Vehicles shall not be parked in areas within the Airport
boundaries other than in places and in accordance with the restrictions and rules set forth herein
and designated by posted signs indicating such areas and the applicable restrictions.
Ordinance Creating Chapter 10.90
Airport Parking and Traffic Regulations - 1
(13) Stopping, Standing and Parking Prohibited in Specific Places. There shall be
designated, by proper signs those roads within the Airport on which standing or parking would
create hazardous conditions or cause a delay to traffic and when official signs are erected, no
person shall stop, stand or park a motor vehicle in any such designated place.
(C) Passenger and Public Carrier Zones. There shall be designated locations for
passenger loading zones and public carrier stands and there shall be appropriate signs indicating
the same. No person shall stop, stand or park a vehicle in a passenger loading zone other than
for the expeditious loading or unloading of passengers or baggage. Vehicles shall not be left
unattended in any passenger loading zone. No operator of a private vehicle shall stop, stand or
park in a zone designated and posted by proper signs for public carriers or permittees.
(D) Parking Prohibited in Certain Areas. In the interest of minimizing congestion and
affording patrons of the Airport convenient use of the terminal facilities, there shall be
designated portions of the roadways in the vicinity of the Airport terminal and other terminal
buildings on which parking shall be prohibited or limited to specified time periods. Such
prohibitions and time limitations shall be clearly indicated by posted signs.
(E) Handicapped Parking. There shall be designated certain places within the
boundaries of the Airport which may be specifically designated for parking by handicapped
persons. Parking in areas so designated and posted by the Airport may be limited to those
persons displaying a distinguishing decal as provided by RCW 46.61.581, as adopted or as
hereafter amended.
(F) Parking Spaces Marked - Must Park in Stalls. The Airport is authorized to have
lines or marking painted or placed upon the curb and/or upon the roadway adjacent to areas for
the purpose of indicating the parking space, and each vehicle shall park within the lines or
makings so established. It shall be a violation of this Chapter to park any vehicle across any
such line or marking, or to park such vehicle in such position that the same shall not be entirely
within the area so designated by such lines or markings.
(G) Parking Time Limit - Maximum Parking Time.
(i) The time limit for parking on streets and parking lots and areas of the
Airport property designated shall be as determined by the Port. A parking fee shall be
paid by all persons parking a motor vehicle within any parking space in the areas
designated as paid parking areas in the amount indicated by a sign or legend installed or
posted. A sign or legend shall indicate the fee schedule and the time for which parking is
permitted.
(ii) The parking fees in the parking area shall be designated by the Port of
Pasco.
(iii) If said vehicle shall remain parked or standing in said parking space
beyond the legal time which shall be designated by a sign or signs posted showing
limited parking, such vehicle shall be considered parked overtime. The parking of a
vehicle overtime shall be a violation of this Chapter and subject the registered owner
and/or operator to a penalty as provided herein.
Ordinance Creating Chapter 10.90
Airport Parking and Traffic Regulations - 2
(I) Overtime Parking. It shall be a violation of this Chapter for any person to cause,
allow, permit or suffer any vehicle registered in the name of such person to be parked overtime
or beyond the period of legal parking time established for any parking space or area.
(I) Registered Owner Responsible for Unlawful Parking. Every person in whose
name a vehicle is registered shall be responsible for any violation of this Chapter caused by the
parking, standing or stopping of said vehicle in violation hereof. It shall be no defense that the
vehicle was parked, stopped or left unattended or standing by another, unless proof is presented
that said vehicle had been stolen and had not been returned to the registered owner by the date of
the violation. This Section shall not apply to registered owners transferring the vehicle ownership
who have complied with RCW 46.52.104, as now or hereafter amended, prior to the date of the
violation.
(J) Parking. There shall be designated certain places within the boundaries of the
Airport which may be specifically designated for parking by employees of the Port, the Federal
Aviation Administration and the Port's tenants. Parking in areas so designated and posted by the
Airport may be limited to those persons displaying a distinguishing decal as provided by the Port
of Pasco, or a decal placed on the vehicle by the car rental agency renting from the Port of Pasco.
(K) Unless otherwise stated by class or amount, the violations of this Chapter shall
constitute as Class One civil infraction subject to a maximum penalty of Forty Dollars ($40.00).
(L) Other Infractions. The Port of Pasco hereby adopts and incorporates herein, as is
set forth in full herein, the traffic ordinances of the City as set forth in Title 10 of the Pasco
Municipal Code as the same presently are and as subsequently amended, including its adoption
of the Washington Model Traffic Ordinance (PMC 10.05).
(M) Violations Not Criminal Offense. Failure to perform any rule or regulation, or the
performance of any of the act prohibited by this Chapter shall be designated as a traffic infraction
and may not be classified as a criminal offense unless so classified by the R.C.W.
The failure to respond to any citation for violation of any of the above Sections within
fifteen (15) days shall result in an additional monetary penalty of Twenty -Five Dollars ($25.00).
Each day that a violation continues or each time that a violation continues passed a
parking limitation period or portion thereof in excess of the applicable parking time limitation, it
shall be deemed a separate violation subject to the maximum civil penalty as set forth above.
Court costs of Ten Dollars ($10.00) shall be assessed in addition to any other penalty,
cost or statutory assessment imposed when a violation under this Chapter has been found to have
been committed following a contested hearing.
Section 2. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
Ordinance Creating Chapter 10.90
Airport Parking and Traffic Regulations - 3
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this _ day of 2014.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
Ordinance Creating Chapter 10.90
Airport Parking and Traffic Regulations - 4
AGENDA REPORT
TO: City Council December 10, 2014
FROM: Dave Zabell, City Manager beor Regular Mtg.: 12/15/14
SUBJECT: Non -Represented Wage and Salary Plans
I. REFERENCE(S):
1. Non -Represented Wage and Salary Plans - Ordinance, Temporary, Non -Management,
Non -Represented
2. Non -Represented Wage and Salary Plans - Ordinance, Non -Represented, Non -
Management
3. Non -Represented Wage and Salary Plans - Ordinance, Management
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. , providing for certain
adjustments in the temporary employee wage plan beginning January 1, 2015
and, further, authorize publication by summary only.
MOTION: I move to adopt Ordinance No. , providing for certain
adjustments in the non -represented, non -management wage plan beginning
January 1, 2015 and, further, authorize publication by summary only.
MOTION: I move to adopt Ordinance No. , providing for certain
adjustments in the management salary plan beginning January 1, 2015 and,
further, authorize publication by summary only.
III. FISCAL IMPACT:
Estimated increase non -represented wage/salary cost by $91,000 annually (including COLA
of 1%).
IV. HISTORY AND FACTS BRIEF:
A) The city is required to use "comparable" cities' pay plans when negotiating union
contracts for police and fire employees. In the interest of fairness, the same list is used
to maintain other wage and salary plans of the city (public works non -represented, non-
management and management positions). The current list of comparables reflects those
cities outside the Puget Sound area (consistent with past arbitration decision), within
50% of Pasco's population and within 20% of Pasco's general tax base measurement
(annual property tax, sales tax and utility tax revenues). Those eight cities are:
Kennewick, Richland, Wenatchee, Walla Walla, Mt. Vernon, Longview, Marysville and
Bremerton.
B) The non -management wage plan has been adjusted over the last two years to reduce gaps
particularly in the technical positions (information systems and engineering), and with
the list of comparables. A one percent (1%) COLA adjustment us recommended for
2015 as are deletions of positions not projected for 2015 (mapping/CADD Tech,
Engineering Tech 3, HR Analyst and Customer Service Supervisor). Additionally, the
prior Safety Environmental Regulation Specialist is renamed as Safety/Training
Specialist. Positions added are Database Administrator and GIS Administrator (Grade
49, authorized for 2014) and Senior HR Analyst (Grade 56, new for 2015). The cost of
the recommended COLA plus the position upgrades is estimated to be $60,000 in 2015.
C) For management positions, the salary plan was adjusted for 2014 such that positions
were 97% of (3% below) the respective comparable average. A one percent (1%) COLA
is also recommended for this schedule with the exception of the Deputy City Manager
position which is proposed for adjustment to make it more reflective of similar positions
in comparable agencies; to reflect the duties within the organization and for an
appropriate differential in terms of base salary to the Director level commensurate with
the increased scope of duties and responsibilities of the Deputy City Manager position.
The position of Customer Services Manager (reclassified from Customer Services
Supervisor) is also added to the schedule.
D) The temporary employee wage plan is adjusted for a change in the state's required
minimum wage (1.59% from $9.32 to $9.47) and maintaining 1.5% between steps.
E) CPI -U, B/C Western Cities, June 2013-2014, was 1.9%. This is the same CPI factor
used for all employee groups annually. The last COLA adjustment for non -represented
and management compensations plans was 1.0% effective January 2014.
VI. DISCUSSION:
A) Pasco, like most other cities around the state, provides a "Cost of Living Adjustment"
(COLA) to its employee pay plans, usually on an annual basis, depending on budget
conditions. Organized bargaining units (police, fire, and public works) negotiate
specific adjustments in bargaining contracts every two to three years, which usually
provide for an annual adjustment. Non -represented employees (management and non-
management) rely on direct action of the City Council after recommendation from the
executive office. The COLA attempts to maintain purchasing power of the employee
pay plan, so it typically is a large fraction of the annual Consumer Price Index change.
In view of the fact that most non -represented positions are paid less than their
comparable average, it is recommended that a COLA of 1.0% be applied to the non -
represented compensation plans.
ORDINANCE NO.
AN ORDINANCE concerning wages for Temporary, Non -Management,
Non -Represented Personnel.
WHEREAS, the City Manager has recommended the wage scale for temporary positions
be modified to include adjustments due to change in the minimum wage; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The wage scale for those temporary positions specified in the attached
Exhibit "A" and not represented by a certified bargaining unit, shall be as set forth in Exhibit
"A" attached hereto, which Exhibit is incorporated by reference as if fully set forth herein. The
City shall designate the appropriate hourly wage step in Exhibit "A" for each employee covered
by this Ordinance, considering their time in the position for which they are employed, their
current hourly wage, and the evaluation of their performance.
Section 2. The step increases set forth in Exhibit "A" are dependent upon a satisfactory
work performance.
Section 3. The wage scale set forth in Exhibit "A" shall be effective with the pay
period beginning on January 1, 2015 and remain in effect until this Ordinance is amended or
superseded by subsequent Ordinance.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting
provision of a prior Ordinance.
Section 5. This Ordinance shall take effect five days after passage and publication
according to law.
PASSED by the City Council of the City of Pasco at a regular meeting this 15th day of
December, 2014.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Part-Time/Irregular/Temporary Employees
Wage Scale - 2015
Position
Grade
Step
01
Step
02
Step
03
Step
04
Step
05
Clerk/Cashier
Department Aide 1
TP 01
9.47
9.61
9.75
9.90
10.05
Department Aide 2
TP 02
9.61
9.75
9.90
10.05
10.20
Lifeguard
TP 03
9.75
9.90
10.05
10.20
10.35
Instructor Guard
TP 05
10.05
10.20
10.35
10.51
10.67
Head Lifeguard
Facility Supervisor 2
Professional Instructor
TP 12
11.15
11.32
11.49
11.66
11.83
Facility Supervisor 3
Professional Instructor 2
TP 18
12.19
12.37
12.56
12.75
12.94
Below Grades/Steps are not calculated at 1.5% behveen step/grade.
Pool Manager
Professional Instructor 3
TP 27
11.00
12.00
13.00
14.00
15.00
Lifetime Fitness Instructor I
TP 30
15.00
16.00
17.00
18.50
20,00
Must complete term of employment to move to next step (i.e, not quit or have employment terminated except for end of work).
ORDINANCE NO.
AN ORDINANCE concerning wages for certain Non -Management, Non -
Represented Personnel beginning January 1, 2015.
WHEREAS, after due consideration of wage rates paid by comparable cities for certain
positions similar to those in Pasco, the City Manager has recommended certain adjustments in
the non -management wage plan; and
WHEREAS, the City Council also finds that a cost -of -living adjustment to the non-
management/non-represented wage scale of 1.0% is appropriate in consideration of the
Department of Labor's Consumer Price Index through October 2014; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The wage scale for those non -management positions is specified in the
attached Exhibit "A" which Exhibit is incorporated by reference as if fully set forth herein. The
City Manager shall designate the appropriate hourly wage step in Exhibit "A" for each employee
covered by this Ordinance, considering the employee's time in the position, the current hourly
wage, and the evaluation of the employee's performance.
Section 2. The step increases set forth in Exhibit "A" are dependent upon a satisfactory
performance evaluation. If the performance evaluation of an employee demonstrates superior
performance and upon recommendation of the Department Director, the City Manager has the
discretion to advance an employee an additional pay step over that step otherwise obtainable by a
satisfactory performance evaluation.
Section 3. The wage scale set forth in Exhibit "A" shall be effective January 1, 2015
and remain in effect until this Ordinance is amended or superseded by subsequent Ordinance.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting
provision of a prior Ordinance.
Section 5. This Ordinance shall take effect five (5) days after passage and publication
according to law.
PASSED by the City Council of the City of Pasco at a regular meeting this 15th day of
December, 2014.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
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ORDINANCE NO.
AN ORDINANCE concerning the salaries for Management positions for
the calendar year 2015.
WHEREAS, after due consideration of wage rates paid by comparable cities for certain
positions similar to those in Pasco, the City Manager has recommended certain adjustments in
the management wage plan; and
WHEREAS, the City Council also finds that a cost -of -living adjustment of 1.0% is
appropriate in consideration of the Department of Labor's Consumer Price Index through
October 2014; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The maximum monthly salaries for management positions shall be as set
forth in Exhibit "A" attached hereto, which Exhibit is incorporated by reference as if fully set
forth herein. The schedule of maximum salaries set forth in Exhibit "A" shall be effective
January 1, 2015 and shall remain effective until this Ordinance is amended or superseded by
subsequent Ordinance. The actual salary to be received by an employee occupying a
management position shall be determined by the City Manager in an amount no greater than the
maximum for the position except as authorized herein.
Section 2. A merit increase may be granted to a City employee employed in one of the
management level positions set forth in Exhibit "A", except the City Manager, at the sole
discretion of the City Manager and within the following guidelines; provided, however, the total
of all merit increases herein authorized for the year 2015 does not exceed $50,000.
(a) Any merit increase shall be based solely upon job performance demonstrating effort and
achievement above and beyond that regularly expected of the position.
(b) Any merit increase. awarded shall be for a temporary period of time to be determined by
the City Manager, provided any such merit increase shall expire not later than December 31,
2015.
Section 3. For payroll purposes only, the monthly salaries as set forth in Exhibit "A"
may be multiplied by twelve (12) and divided by two thousand eighty (2,080) (number of hours
in work year) to determine an hourly rate of pay and paychecks may be computed and paid on
this hourly basis; however, all positions listed on Exhibit "A" shall remain salaried positions.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting
provision of a prior Ordinance.
Section 5. This Ordinance shall take effect five (5) days after passage and publication
according to law.
PASSED by the City Council of the City of Pasco at a regular meeting this 15th day of
December 2014.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Ordinance Re: Cost of Living - Management Positions
Management Salary Scale - 2015
(Monthly Maximum)
Effective 01. 01.2015 -1 %
Position
Maximum Salary
City Manager
CONTRACT
Deputy City Mana er
11,734
Public Works Director
Police Chief
10,610
A & CS Director
Fire Chief
10,201
C & ED Director
Finance Manager
9,895
City Engineer
Police Captain
9,182
Municipal Court Judge .
9,124
HR Manager
8,773
IS Manager
Field Division Manager
8,369
Inspection Services Mana er
7,753
WWTP/W Division Manager
7,447
Recreation Services Manager
Facilities Manager
7,039
Court Administrator
6,594
Assistant Field Div. Manager
6,331
Customer Service Manager
5,817
AGENDA REPORT NO. 41
FOR: City Council December 1, 2014
TO: Dave Zabell, City Manager
FROM: Ahmad Qayoumi, Public Works Directo Regular Mtg.: 12/15/14
SUBJECT: Bid Award: Butterfield WTP Intake Screens, Project #C7 -WT -2R-14-06
I. REFERENCE(S):
1. Butterfield WTP Screens - Vicinity Map
2. Butterfield WTP Screens - Bid Summary
II. ,. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
12/15: MOTION: I move to award the low bid for the Butterfield WTP Intake Screens
project to Ballard Marine Construction, Inc. in the amount of
$727,571.13, and further, authorize the Mayor to execute the contract
documents.
III. FISCAL IMPACT:
Water Rates
IV. HISTORY AND FACTS BRIEF:
A) The project involves installing two (2) 17 MGD barrel fish screens in the Columbia
River together with approximately 60 LF of 36 -inch supply lines, installation of an air
burst cleaning system, modifications to the building, installation of City provided
variable frequency drives and updates to the electrical and control systems in the intake
structure.
B) The City has received the necessary permit from the Department of Fish and Wildlife
for the work. The permit requires that "work shall occur only during the standard in -
water work window of December 15, 2014 through February 28, 2015."
V. DISCUSSION:
A) On November 25, 2014, the City received three (3) bids for the project. The low bid
was received from Ballard Marine Construction, Inc. in the amount of $727,571.13.
Second low bid was from West Company, ¢Inc. in the amount of $803,368.50. The
Engineer's Estimate is $701,988.23. The low bid is approximately 3.6% higher that the
Engineer's Estimate, significantly lower than the 20% threshold to rebid the project.
B) Staff has reviewed the bid submittal and found no exceptions or irregularities.
C) Staff recommends award of the contract to Ballard Marine Construction, Inc. in the
amount of $727,571.13.
10(a)
City of Pasco
Butterfield WTP Intake Screens
Project No. C7 -WT -2R-14-06
November 25, 2014
BID SUMMARY
Total
Engineer's Estimate $701,988.23
1. Ballard Marine Construction $727,571.13
2. West Company $803,368.50
3. Knight Construction & Supply $1,014,676.95