HomeMy WebLinkAbout10.30.14 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY
October 30,2014 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street,
Pasco, Washington, October 30, 2014.
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Clark, Dukelow, QuintanillaAbsent: Garcia
Mr. Bishop made a motion to excuse Mr. Garcia from the meeting due to illness. Ms.
Dukelow seconded it. The motion passed unanimously, 4 ayes 0 nays.
STAFF AND EX OFFICIO MEMBBRS
Present: Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance/Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
VISITORS none
3. APPROVAL OF AGENDA:
Ms. Dukelow made a motion to approve the agenda as presented. Mr. Bishop seconded the
motion and it passed unanimously,4 ayes,O nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of August 28,2014, and the checks listings for the month of August 2014 -Bark
of the West General Operating Account checks numbered 53053-53228 totaling $25I,340,
Bank of the West Petty Cash check numbered 1740 totaling $103, and Bank of the West
Security Deposit Fund checks numbered l22l-I222 totaling $300; as well as Bank of the
West General Operating Account checks for the month of September 2014 numbered
53229-53396 totaling $229,70I, Bank of the West Petty Cash check numbered 1741
totaling $268, and Bank of the West Security Deposit Fund check numbered 1223 totaling
$134; Approval of bad debt write offs for rent, utility billing, and miscellaneous in the
amount of $2,233 and, of that amount, 52,233 will be turned over for collection plus the
collection processing fees.
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5.
Board of Commissioners Meeting Minutes
October 30,2014
Page2 of 4
STAFF REPORTS
(a) Executive (Mr. Anderson) - absent
(b) Finance (Ms. Jones)
Attended WHAAP (Washington Housing Authorities Accounting
Professionals) and presentations by the State Auditor's Office, Time Value
Investments (TVI), and Rental Assistance Demonstration (RAD).
Attended the Washington Finance Officer's Association meeting which
included sessions on: Ethics, Cash Flow Forecasting, 1099s, "Business of
Listening", the Open Public Meetings Act, a Federal grant update and the
Department of Retirement Systems.
Met with Jeff Hohbach from Wells Fargo - he wanted to look at the progress
on the 4th and Pearl Project and touch base to see if we had any questions or
concerns.
Participated in First Aid training.
Sat in on bi-weekly OAC (Owner, Architect, Contractor) meetings for the 4th
and Pearl project.
Met with Cascade Management (the company that will be managing the 4ft and
Pearl project upon completion).
In the process of preparing auditor statements.
(c) Maintenance and Capital Fund (Mr. Sanders)
1. Capital Fund (CF):
' Agate Street/S. Beech Exterior Renovation Project: A public bid
opening was held yesterday for our Agate Street/S. Beech Exterior
Renovation Project. The low bid for that project was by Booth & Son -
$667,000 wirh2 alternates included. The base bid was $578,000.
, Reviewed open CF grants.
. Scattered Sites Lighting Upgrade: Mr. Sanders met with PUD
representatives to see what kind of lighting rebate our agency can receive
by retrofitting some of our walkway lights and parking lot lights at
different sites.
o
o
2. HUD:
I
I
Web Design RFP: RFP documents are ready for our Website Design project -
they will be issued early next week.
SecuritylFire Monitoring RFP: Started working on a Security System/Fire
Monitoring RFP. It's time to go out to bid for this service.
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Board of Commissioners Meeting Minutes
October 30,2014
Page 3 of4
3. Highland Park Homes:
Bath/Laundry Exhaust Fans: Maintenance staff has started to install
fans that were purchased last spring. They would have been installed
sooner but other work was more pressing.
4. Locals:nla
5. Fourth and Pearl Project:
r Mr. Sanders was recently designated to handle all Davis-Bacon Wage Rate
Monitoring for the 4th and Pearl project.
6. Other:nla
(d) Housing Programs (Ms. Salinas)
Public Housing. ........4 vacancies
Locals (Affordable Apartments).. . ........ 1 vacancy
Highland Park. . . . . . ...1 vacancy (project is in transition - 5
families are scheduled to move as of
I1l30l14, because subsidy is no longer
eligible for this project.)
Section 8...... ...Briefings have been held.
The waitlist was open from October 20-22.
(e) Security (Mr. Moore)
1. Continued preparing Comply/Vacate & PaylY acate notices.
A tenant was evicted because they did not comply with the terms of a Repayment
Agreement worked out between HACPFC's attorney and Northwest Justice.
2. Criminal activity in our developments is down from years past. Over the spring
and summer we had only one incident with gang graffiti and that incident was
reported to the Pasco Police Department.
3. Our Tenant Council is fine-tuning its by-laws and we hope they will be completed
by the end of November. We recently placed a notice in our monthly tenant
communication notice seeking volunteers to fill 3 vacant positions on the council.
The effort netted us 1 volunteer! We hope to find at least I additional volunteer
from one of the two currently un-represented developments.
(f) Community Service (Ms. Richwine) - absent
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7.
Board of Commissioners Meeting Minutes
October 30,2014
Page 4 of 4
NEW BUSINESS
(a) Resolution #I4ll5-931 Amending Travel Policy
Mr. Bishop made a motion to adopt the resolution as presented by staff. Ms.
Dukelow seconded the motion and it passed unanimously - 4 ayes, 0 nays.
(b)
(c)
Motions arising from board discussion of previous motions or discussion - none
Urgent matters not included in the agenda due to lack of time - none
8.OTHER BUSINESS
Ms. Dukelow shared an article from the Seattle Rental Housing Association.
The Board asked that a congratulatory letter be created for Family Self-Sufficiency
program graduates to acknowledge their accomplishment. Each board member will sign
each letter.
EXECUTIVE SESSION - none
ADJOURNMENT
Ms. Dukelow made a motion to adjourn the meeting at 4:35 p.m. Ms. Clark seconded and
the motion passed unanimously,4 ayes,O nays.
The Board of Commissioners will nextmeet in special session due to the upcoming holiday season,
A date and time certain for the special meeting will be advertised at a later date.
Minutes Prepared by:
9.
10.
r, Board of Commissloners , Board of Commissioners
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