HomeMy WebLinkAboutProthman Interim Finance Manager Agreement�ROTNMAN
November 12, 2014
Mr. Dave Zabel]
City Manager
City of Pasco
525 N Third Ave
Pasco, WA 99301
Dear Mr. Zabell
Thank you for your confidence in the Prothman Company. Below is our standard agreement for
providing interim services. Would you please sign and return a copy to our offices. Please call
me if you have any questions.
Term. The term of this Agreement is ongoing, provided the City may terminate this agreement
at any time.
Prothman Interim Finance Director. The Prothman Interim Finance Director serves as a
Prothman Company employee assigned to the City of Pasco and shall perform such duties as
assigned by the City. The City shall have the right to direct the Prothman Company to replace
the Interim Finance Director at any time.
Employer Duties of the Prothman Company. The Prothman Company shall provide a
Prothman Company employee qualified to act as the City's Interim Finance Director during the
term of the contract. The Prothman Company shall (1) pay all wages and other remuneration to
its employee who is provided under this Agreement, (2) prepare and file all payroll tax returns
and reports, (3) pay all amounts due and owing pursuant to the payroll tax returns and reports,
(4) prepare, file, and furnish to the employee applicable employee tax forms, and (5) prepare
and file, with a copy to the City, applicable employer tax forms.
Duties of the City. When applicable, the City shall provide a work place for the Interim Finance
Director and maintain the work place in accordance with applicable health and working
standards, notify the Prothman Company immediately of all employee injuries and provide
reimbursement to the Interim Finance Director for costs incurred as a result of performing City
business such as mileage, travel expenses and other similar costs at the normal City rates and
in accordance with the City's cost reimbursement policies applicable to City employees.
Fees & Expenses. The Interim Finance Director's hourly rate is $84 for each hour worked by
the Interim Finance Director. Invoices will be submitted to the City every two weeks and are
due within twenty (20) days of receipt. A 3% charge will be added reflecting Prothman's City of
Issaquah and Washington State B&O tax obligations. The City is also responsible for any client -
required licenses, fees or taxes. Delinquent payments will be subject to a late payment charge
of 12% (annual) and which will be applied to any unpaid balance owed commencing seven (7)
days after the payment due date. The City is responsible for reimbursing the Interim Finance
Director for expenses incurred for temporary housing, the terms of which are to be negotiated
between the City and the selected Interim Finance Director.
Finder's Fee. If the City chooses to hire the Interim Finance Director as a regular City
employee, the City agrees to pay the Prothman Company the percentage of the starting annual
salary based upon the length of the assignment with the City as represented below:
0 to 12 months - 15%
After 13 months - 10%
206.368.0050 • 371 NE Gilman Blvd., Suite 350 Issaquah, WA 98027 ♦ www.prothman.com a 5
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Indemnification. The Prothman Company shall indemnify, defend, and hold harmless the City
for the purposes of all required payroll deductions and withholdings, legally required workers'
compensation insurance and other employee benefits. The City releases and agrees to
indemnify, defend, and hold harmless the Prothman Company, the employees of the Prothman
Company, and personnel, directors, and officers of the Prothman Company from any and all
actions, claims, damages, or injuries to persons or property, penalties, obligations or liabilities
arising out of or related to the services performed by the interim employee that are under the
control of the City and are within the course and scope of City employment. The Prothman
Company releases and agrees to indemnify, defend, and hold harmless the City, its officers,
employees and consultants, from any and all actions, claims, damages, or injuries to persons or
property, penalties, obligations or liabilities arising out of or related to the acts or omissions of
the interim employee that are not under the control of the City or are not within the course and
scope of City employment. If the City is notified or becomes aware of any alleged improper or
illegal activities by the interim employee the City shall notify the Prothman Company
immediately.
Accepted by:
CITY OF PASCO
PROTHMAN
11/12/2014
ave Zabell Date Gre rothman Date
City Manager President
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