HomeMy WebLinkAbout08.28.14 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY
August 28,2014 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street,
Pasco, Washington at 4:00 p.m., August28,2014.
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Clark, Dukelow, QuintanillaAbsent: Garcia
Mr. Bishop made a motion to excuse Mr. Garcia from the meeting due to illness. Ms.
Dukelow seconded. The motion passed unanimously with 4 ayes,O nays.
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
Gabriela Torres, Program Administrator
VISITORS - none
3. APPROVAL OF AGENDA:
Mr. Bishop made a motion to approve the agenda as presented. Ms. Clark seconded the motion
and it passed unanimously,4 ayes,O nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of July 3I,2014, and the checks listings - Bank of the West General Operating
Account checks numbered 52861-53052 totaling $279,85I, Bank of the West Petty Cash
check numbered 1739 totaling$234, and Bank of the West Security Deposit Fund checks
numbered I2l9-I220 totaling $315. Approval of bad debt write offs for rent, utility billing,
and miscellaneous in the amount of $3,039, and, of that amount, $3,039, will be tumed
over for collection plus the collection processing fees.
The consent agenda was passed with no questions. Ms. Dukelow stated that she's glad to
see that the amount sent to collection is smaller than it was last month.
5.
Board of Commissioners Meeting Minutes
August 2802014
Page2 of 4
STAFF REPORTS
(a) Executive (Mr. Anderson)
Fourth & Pearl Update
o Foundations are poured for Buildings D, E, F and the Community Building.
o Underground rough plumbing for Building F and the Community Building is
completed.
r The slab for the Community building and Building F should be done this week.
o Received $50,000 in CDBG money for the project.
Section 8 Shortfall
. We are officially off the HUD shortfall list, however, we still must manage the
number of vouchers we have because the limited funding we receive from HUD does
not cover the cost of maintaining all of our allotted vouchers.
o Presently we have no requests to Port to another agency, but, we have 15 families
that are in the process of Porting to agencies that will absorb them. This will be
problematic in that we will have to replace those 15 families as soon as possible after
they are absorbed by the receiving Housing Authority.
Reviewed both the SEMAP (Section 8 Management Assessment Plan) and FDS (Financial
Data System) submissions prior to submittal
o FDS takes at least a % day to complete, but Ms. Jones has it set up so that I know
exactly what to look for in order to check it before submittal.
o SEMAP is a little quicker because it is a yearlong process for Ms. Salinas and Ms.
Dickerson (Accounting Assistant) to perform quality control (QC) check on files
while other staff members perform QCs for Housing Qualrty Standards (HQS)
inspections.
(b) Finance (Ms. Jones)
Ms. Jones is not in attendance but she has submitted the FDS and attended to Fourth
and Pearl issues.
(c) Maintenance and Capital Fund (Mr. Sanders)
Mr. Sanders is absent but Mr. Anderson presented his report.
The Agate Street/S. Beech Exterior Renovation Project is in its Final Design
Phase. This project will: replace all roofs and fascia boards, replace existing
stucco siding with Hardie cementitious siding, modif' existing storage sheds,
paint the entire site (13 buildings). The estimated cost of the project is
$600,000 and should go out for bid within 45 days.
IT Service Contract - RFPs were opened in March and we received 2
proposals. The contract was granted to TC3 Computing out of Zillah, WA.
New Computer Equipment - New computers were ordered for all work
stations in May 2014 (I7 desktops, I laptop, 4 monitors and accessories). The
computers were installed June 27. Three new HP printers were purchased in
July.
Web Design Request for Proposals (RFP) - This RFP will be finalized within
the next few weeks and will go out for bid shortly thereafter.
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Board of Commissioners Meeting Minutes
August 28,2014
Page 3 of4
o Fourth and Pearl - Mr. Sanders has been working with Sarah Brede from
ZBA Architects regarding the selection of materials for the project to achieve
consistency with existing HACPFC properties.
(d) Housing Programs (Ms. Salinas)
o There are 6 vacancies in Public Housing.
o There are 3 vacancies in the Affordable Apartments (includes "Locals" and
Highland Park" properties). There is a long waiting list for 2 BR units but
the waiting list is small for larger units.
(e) Security (Mr. Moore)
o Continued with inspections and the creation and distribution of
Comply/Vacate or P ay N acate Notices.
o Issued 1 Unlawful Detainer Action.
o The Tenant Council meets weekly and is working on by-laws. There are 7
regular members with more being recruited.
(f) Community Service (Ms. Richwine)
o Ordered new printers and arranged installation.
o Tended to problematic phone issues - coordinated repair efforts between
Consolidated Technology Services, Centurylink, Telco and staff.
. Coordinated the acquisition of a new copier and arranged staff training.
o Monitored advertising efforts (newspaper and online).
o Coordinated in-house Fair Housing Training presented by Washington State's
Human Rights Commission.
o Designated staff and board members will attend Open Meetings Act training
in September (Anderson, Jones, Sanders, Richwine and Board of
Commissioners).
6. NEW BUSINESS
a) Resolution #I4lI5-929 Authorizing Executive Director to Dispose of Surplus
Property
Ms. Dukelow motioned to adopt the resolution as presented by staff. Ms. Clark
seconded the motion and it passed unanimously,4 ayes,0 nays.
(b) Motions arising from board discussion of previous motions or discussion-nla
(c) Urgent matters not included in the agenda due to lack of time - n/a
7. OTHER BUSINESS
Since construction began on the Fourth and Pearl project in July, rather than host a
ground breaking ceremony, Mr. Anderson suggested having an open house when the
project is completed. The Commissioners agreed.
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8.
9.
Board of Commissioners Meeting Minutes
August 28,2014
Page 4 of 4
Ms. Quintanilla asked if the possibility of a strategic planning session could be explored.
Mr. Anderson will look into it.
Mr. Bishop thanked Ms. Richwine and other staff members who assisted a person that he
referred to HACPFC for housing information.
EXECUTIVE SESSION
No Executive Session was held.
ADJOURNMENT
The meeting was adjourned 4:52 p.m.
The Board of Commissioners will next meet in regular session on September 25,20T4,
at 4:00 p.m.
Minutes Prepared by:
Chair, Board of Commissioners Secretary, Board of Commissioners
wine, CMH
Recording Secretary
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