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HomeMy WebLinkAboutWashington State Traffic Safety Commission Safety Emphasis Patrols2 5$y, srAreo _- o° of 4 rlal -7 �63IP89 ��y �ywr y MEMORANDUM OF UNDERSTANDING WASHINGTON TRAFFIC SAFETY COMMISSION THIS AGREEMENT, pursuant to Chapter 39.34 RCW, is made and entered into by and between the Pasco Police Department (Agency) and the Washington Traffic Safety Commission (WTSC). IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding enforcement agencies to conduct multijurisdictional, high visibility enforcement traffic safety emphasis patrols (as outlined in Addendum A), in support of Tarc priorities. The Target Zero Manager and Law Enforcement Liaison assi,� your county shall coordinate the Scope of Work as outlined below: (� TERM: October 1, 2014 - September 30, 2015 Impaired Driving Funding: $ 3,400 CFDA# 20.600 Seat Belt Funding: $ 1,000 CFDA #•38:682 and 20.600 e20•!o /(o Distracted Driving Funding: $ 4,800 CFDA #20.600 to law These funds shall not be commingled and are only to be utilized for the specific emphasis area. SWV 0007164 -00 (Agency) Statewide Vendor Number IT IS, THEREFORE, MUTUALLY AGREED THAT: 1. GOAL: To reduce traffic related deaths and serious injuries through aggressive impaired driving, occupant protection, and distracted driving multijurisdictional HVE patrols. 2. SCOPE OF WORK: Impaired Driving: Agency will engage in multijurisdictional HVE patrols, as part of the national effort, for all or part of the following: Holiday DUI Patrols; November 26, 2014 — January 1, 2015 Drive Sober or Get Pulled Over Labor Day DUI Crackdown; August 21 — September 7, 2015. Updated August 25, 2014 Page 1 of 10 C)0-) o These DUI patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can be realized as determined by the local Traffic Safety Task Force. For statewide mobilizations patrols shall not begin before 4:00 pm and will occur Friday- Sunday, with the exception of: Wednesday and Thursday, November 26 and 27, (Thanksgiving); Wednesday, December 31 and Thursday, January 1 (New Year's Eve); Monday, September 7 (Labor Day.) Law enforcement officers will complete the Emphasis Patrol Activity Logs and forward to their Target Zero Manager within 48 hours of the completion of the DUI patrols. Funds permitting (not guaranteed), the local Task Force may coordinate HVE DUI patrols from January 1 — September 30, 2015. Dates of local patrols will be reported to the WTSC on a quarterly basis by the county Target Zero Manager. Only work done on Task Force/TZM pre- approved dates will be considered for reimbursement. Seat Belts: Agency will engage in multijurisdictional HVE seat belt- focused patrols on some or all of the following dates as part of the national effort: Click it or Ticket; May 11 — May 25, 2015 These patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can be realized as determined by the local Traffic Safety Task Force. Wherever possible these patrols shall occur in areas with the lowest seat belt use. Ideally, these patrols will not begin before 4:00 pm. Agency agrees to take a zero tolerance approach to seat belt and child car seat violations. Law enforcement officers will complete the Emphasis Patrol Activity Logs and forward to their Target Zero Manager within 48 hours of the completion of the seat belt patrols. Funds permitting (not guaranteed), the local Task Force may coordinate HVE occupant protection patrols from January 1 — September 30, 2015. Dates of local patrols will be reported in advance to the WTSC on a quarterly basis by the county Target Zero Manager. Only work done on Task Force/TZM pre- approved dates will be considered for reimbursement. Distracted Driving (OPTIONAL) Agency may engage in multijurisdictional HVE distracted driving focused patrols, as part of the national effort, on some or all of the following dates: U Drive. U Text. U Pay; April 1 — 14, 2015 Updated August 25, 2014 Page 2 of 10 These patrols shall be deployed at locations where the data indicates that the most traffic safety benefit can be realized as determined by the local Traffic Safety Task Force. Wherever possible these patrols shall occur in areas with the highest number of distracted driving violations. Law enforcement officers will complete the Emphasis Patrol Activity Logs and forward to their Target Zero Manager within 48 hours of the completion of the distracted driving patrols. Funds permitting (not guaranteed), the local Task Force may coordinate HVE distracted driving patrols from January 1 — September 30, 2015. Dates of local patrols will be reported to the WTSC on a quarterly basis by the county Target Zero Manager. Only work done on Task Force/TZM pre- approved dates will be considered for reimbursement. 3. CONDITIONS: For each of the emphasis patrols listed above, Multiiurisdictional High Visibility Enforcement Protocols, as outlined in Addendum A of this document will be followed. These protocols are incorporated in their entirety to this document by reference. Exceptions to these protocols may only be provided by the WTSC Program Director. These are enforcement activities intended to apprehend impaired drivers, and unbuckled vehicle occupants. It is expected that Notices of Infraction /Citation (NOI /C's) will be issued at contact unless circumstances dictate otherwise. Standardized Field Sobriety Testing (SFST) Training Requirement: Agency certifies that all officers participating in these patrols are SFST trained. To meet this requirement: • Officer must be BAC certified and have passed the SFST refresher training within the prior three years, or • Officer must have successfully completed Advanced Roadside Impaired Driving Enforcement (ARIDE), or • Officer must be a certified Drug Recognition Expert. Media Contacts: All of these patrols are conducted as part of a highly publicized, statewide effort. As such, publicity campaigns about these patrols are planned to alert the public to the fact that extra patrols are targeting these violations. Therefore, Agency must provide the names of at least two agency officers who can be available for media requests and questions. Updated August 25, 2014 Page 3 of 10 *At least one of the individuals listed below must be available for weekend media contacts, beginning at noon on Fridays before mobilizations: James Raymond Captain Name/Title 509.545.3482 raymondi Pasco - wa.gov Office Phone & e -mail Ken Roske, Captain Name/Title 509.545.3487 roskek(a)pasco- wa.gov Office Phone & e -mail 509.727.8518 509.545.3487 Cell Phone Cell Phone XAvailable weekends per above ?* X Available weekends per above ?* 4. PAYMENT FOR LAW ENFORCEMENT: Agency will provide commissioned law enforcement with appropriate equipment (vehicle, radar, PBTs etc.) to participate in these emphasis patrols. WTSC will reimburse for overtime at 1.5 times officer's normal rate plus Agency's contributions to employee benefits including FICA, Medicare, Worker's Compensation and unemployment. SHIFT LENGTH: Agency will not schedule individual officer shifts for longer than eight hours. (WTSC understands there may be instances when more than eight hours are billed because of DUI processing, etc.) 6. RESERVE OFFICERS: Agency certifies that any reserve officer for whom reimbursement is claimed has exceeded his /her normal monthly working hours when participating in this emphasis patrol and is authorized to be paid the amount requested. Agency understands that reserve officers are not eligible for overtime for this project. 7. DISPATCH: WTSC will reimburse communications officers /dispatch personnel for work on this project providing Agency has received prior approval from their local Target Zero Manager. GRANT AMOUNT: WTSC will reimburse Agency for overtime salary and benefits. The total cost of overtime and benefits shall not be exceeded in any one campaign area and funds may not be commingled between campaign areas. Upon agreement by the Agency and the local Target Zero Manager, the DUI or Occupant Protection allocation may be increased or decreased without amending this agreement PROVIDED THAT the increase in the allocation does not exceed 50% of the original agreed amount for the specific emphasis area. Any increase in allocation exceeding 50% will require an amendment to this document. Updated August 25, 2014 Page 4 of 10 9. PERFORMANCE STANDARDS: a. Participating law enforcement officers are required to make a minimum of 3 self- initiated contacts per hour of enforcement. b. Some violator contacts may result in related, time- consuming activity. This activity is reimbursable. c. Other activities, such as collision investigation or emergency response that are not initiated through emphasis patrol contact WILL NOT be reimbursed. 10. REIMBURSEMENT OF CLAIMS: Claims for reimbursement must include: a. Invoice Voucher (Al9 Form). 1) Agency identified as the "Claimant' 2) Statewide Vendor Number 3) A Federal Tax ID # 4) Original signature of the agency head, command officer or contracting officer, and 5) Other information denoted by arrows on the form. b. Payroll support documents (signed overtime slips, payroll documents, etc.). c. Emphasis Patrol Activity Logs showing 3 or more self- initiated contacts per hour. Emphasis Patrol Activity Logs cannot be modified. Payment cannot be made unless these activity logs are included. The Invoice Voucher (A19 Form), payroll supporting documents, and Emphasis Patrol Activity Logs shall be submitted to your Target Zero Manager for review and approval. The Target Zero Manager will forward these documents to WTSC for processing and payment. 11. DEADLINES FOR CLAIMS: All claims must be approved by your Target Zero Manager, please allow adequate time for processing in order to meet the following deadlines: a. First Deadline: All claims for reimbursement for emphasis conducted from October 1, 2014 to June 30, 2015 must be received by WTSC no later than August 15, 2015. b. Second Deadline: All claims for reimbursement for emphasis conducted between July 1, 2015 and September 30, 2015 must be received by WTSC no later than November 15, 2015. Invoices submitted for reimbursement after the above dates, will not be paid. WTSC will NOT accept faxed invoices. Updated August 25, 2014 Page 5 of 10 12. DISPUTES: Disputes arising under this Memorandum shall be resolved by a panel consisting of one representative of the WTSC, one representative from Agency, and a mutually agreed upon third party. The dispute panel shall decide the dispute by majority vote. 13. TERMINATION: Either party may terminate this agreement upon 30 days written notice to the other party. In the event of termination of this Agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. 14. SUPPLANTING DISCLAIMER: I certify that none of the funds for this project supplant the normally budgeted funds of this agency nor do these funds pay for routine traffic enforcement normally provided by this agency. IN WITNESS THEREOF, THE PARTIES HAVE Agency Signature Ken Roske, Captain Printed Name Print l `% /r5 // c" / / V (Date) (Date) THIS AGREEMENT. 14 Agency Address (where fully executed copy of this document will be mailed): Pasco Police Department 525 N 3 I Ave Street City, Zip Attn: Please return this signed MOU (No later than October 17, 2014) to your Target Zero Manager: Michael Aldridge Benton - Franklin Traffic Safety Task Force 5328 Outlet Drive Pasco, WA 99301 509.492.0154 Updated August 25, 2014 Page 6 of 10 Target Zero Manager will forward this signed document to: Angie Ward, WTSC 621-8 th Avenue SW, Suite 409 PO Box 40944 Olympia, WA 98504 -0944 360.725.9888 No later than October 31, 2014 Updated August 25, 2014 Page 7 of 10 Addendum A Multiiurisdictional High- Visibility Enforcement Protocols Purpose This protocol is intended to guide Target Zero Managers, Law Enforcement Liaisons, and law enforcement agencies in coordinating multijurisdictional high visibility enforcement (HVE) mobilizations to address impaired driving, distracted driving, and seat belt use. These mobilizations are funded by federal highway safety grants. Goal The goal of multijurisdictional high - visibility campaigns is to reduce fatal and serious injury collisions through the coordination of: Publicity addressing increased enforcement, and Increased contacts and arrests of violators. Method Funding from the Washington Traffic Safety Commission (WTSC) will support multijurisdictional HVE patrol activities to increase the number of officers working on impaired driving, distracted driving, and occupant protection enforcement. Public education and media will be coordinated by the Target Zero Manager and Law Enforcement Liaison. The law enforcement activity will support the media effort by demonstrating to the public that the media messages are true; i.e., that "extra enforcement patrols (with a particular focus) are going on now" so that the public takes the media messages seriously. The media work will support the police effort by encouraging voluntary compliance with the law. The objective of multijurisdictional HVE patrol activities is to change driver behavior by raising the awareness of increased enforcement. Definitions: HVE is enforcement of the law in conjunction with publicity that draws the attention of the public to the enforcement activity. Multijurisdictional enforcement is defined as a minimum of three law enforcement agencies (LEA's) or patrol units participating at a designated date and time, enforcing a specific activity, in a location determined by the local Target Zero Task Force. Updated August 25, 2014 Page 8 of 10 Responsibilities WTSC: • Provide Funding. • Provide state /local traffic fatality and serious injury data. • Coordinate paid media at the state level for statewide and local mobilizations (when possible). • Lead news media efforts for: • Holiday DUI • Click It or Ticket • U Drive. U Text. U Pay • Drive Sober or Get Pulled Over Summarize statewide enforcement activity. Report results to the National Highway Traffic Safety Administration. Target Zero Manager and Law Enforcement Liaison: • Lead the development of Multijurisdictional High Visibility Enforcement Mobilization Plans. • Report any plans for local DUI, seat belt, or distracted mobilizations to the WTSC on quarterly basis: Plans Due: For local patrols planned from: October 31, 2014 January — March, 2015 January 30, 2015 Aril — June, 2015 April 30, 2015 Jul — September, 2015 'One yearly plan for local mobilizations may be submitted on October 31 in lieu of three quarterly plans. • Coordinate mobilization briefings. • Lead news media and community outreach efforts for local mobilizations. • Review and approve all MOUs, invoices, and other documentation before submission to WTSC. This includes follow -up on incomplete invoicing paperwork and Emphasis Patrol Activity Logs with unexplained low contacts. • Report local mobilization enforcement totals (by agency and task force) to WTSC within two weeks of mobilization end date. Law Enforcement Agencies: • Send a representative to local task force meetings to plan mobilization locations and exact dates. • Ensure availability of agency media contact, noted on page 3 of this agreement, prior to and during all mobilization dates. Updated August 25, 2014 Page 9 of 10 • Provide commissioned police officer(s) (active or paid reserve) with appropriate equipment (vehicle, radar, etc.) to participate in multijurisdictional HVE patrols. • Ensure that officers assigned to the multijurisdictional HVE campaigns are qualified to enforce the impaired driving laws as outlined on page 2, section 3 of this agreement. • Require all officers participating in multijurisdictional HVE patrols to attend mobilization briefings. • Ensure officers working the overtime conduct a minimum of three (3) self- initiated contacts per hour. This is an enforcement activity that is intended to apprehend violators. It is expectec that a Notice of Infraction /Citation (NOI /C) will be issued at contact unless circumstances dictate otherwise. It is understood that violator contacts may result in related, time - consuming activity. Such activity will be considered for reimbursement. Activity other than that initiated through HVE patrol contact (investigating collisions, emergency responses, etc.) will be the responsibility of the contracting agency and may not be considered for reimbursement. Require officers to complete and submit multijurisdictional HVE patrol productivity on WTSC Emphasis Patrol Activity Log. Agency Signature Date Updated August 25, 2014 Page 10 of 10 2015 MOU Instructions 1. Review MOU and Addendum. 2. Call me with any questions regarding terms of the MOU or Addendum. 3. Sign and date two copies of the MOU and Addendum (pages 6 and 10). 4. Return two signed copies of the MOU and Addendum to me at the address shown below before October 17, 2014. 5. You will receive an original MOU and Addendum once it is signed by WTSC. 6. Due to the changes in this year's funding there will be only two DUI campaigns. We are also required to conduct the seat belt and distracted driving campaigns. Impaired Driving Holiday DUI Patrol: November 26, 2014 — January 1, 2015 Drive Sober or Get Pulled Over: August 21 — September 7, 2015 Seatbelt Enforcement Night Time Seat Belt Campaign (CIOT): May 11 - 25, 2015 Distracted Driving "U Text. U Drive. U Pay." Campaign: April 1— 14, 2015 7. In order to meet the requirements of the MOU and Addendum for coordinated patrols and pre - patrol briefings, the Agency representatives are asked to meet on November 4, 2014 at the BFTSTF office in Pasco to determine dates for the HVE patrols in Benton and Franklin Counties. 8. BFTSTF has also been allocated additional "flexible" funding to support local enforcement projects on dates outside of the "National Campaigns." The Agency representatives selected Distracted Driving as our project for the year with additional HVE patrols conducted during months which do not have a national campaign scheduled. Distracted Driving Local Flexible Distracted Driving Campaign: January 1— September 30, 2015 (February 12 & 19, March 12 & 19, June 11 & 18, and July 9 & 16) 9. Spreadsheets illustrating the allocation of funds are included for your use. Please contact me, if you have any questions regarding the 2015 MOU or any of the other documents in this packet. Michael Aldridge, Target Zero Manager Benton - Franklin Traffic Safety Task Force 5238 Outlet Drive Pasco, WA 99301 (509)492 -0154 cellular Email: bftrafficsafetvtf(@Pasco- wa.gov FFY2015 WTSC GRANT FUNDING ALLOCATIONS Benton - Franklin Traffic Safety Task Force REGULAR HVE PATROL FUNDING $32,600 October 2014 - September 2015 IMPAIRED SEATBELT DISTRACTED $19,000 $5,200 $8,400 Benton Co SO $3,500 $ 800 $1,500 Franklin Co SO $2,500 $ 800 $ 800 Kennewick PD $3,500 $ 800 $1,500 Richland PD $3,500 $ 800 $1,500 Pasco PD $3,400 $ 800 $1,500 West Richland PD $2,000 $ 600 $1,000 Prosser PD $ 600 $ 600 $ 600 FLEXIBLE HVE PATROL FUNDING $19,000 January — September 2015 IMPAIRED SEATBELT * DISTRACTED (8 HVE Patrols) ** $ 0 $1,000 $18,000 Benton Co SO $ 0 $ 200 $3,300 Franklin Co SO $ 0 $ 200 $2,400 Kennewick PD $ 0 $ 200 $3,300 Richland PD $ 0 $ 200 $3,300 Pasco PD $ 0 $ 200 $3,300 West Richland PD $ 0 $ 0 $2,400 Prosser PD $ 0 $ 0 $ 0 *Flexible funding for seatbelt enforcement will be used to supplement regular allocation during the national and statewide campaign in May 2015. * *Flexible funding for Distracted Driving will be used for 8 HVE patrols from January 1, 2015 through September 30, 2015. 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