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HomeMy WebLinkAbout2014.10.20 Council Meeting PacketAGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. October 20, 2014 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated October 6, 2014. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve claims in the total amount of $12,143,040.86. 2. To approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and parking) accounts receivable in the total amount of $274,947.40 and, of that amount, authorize $185,620.42 be turned over for collection. (c) Process Water Reuse Facility (PWRF) Leak Detection: 1. Agenda Report from Ahmad Qayoumi, Public Works Director dated October 9, 2014. 2. PWRF Leak Detection — Professional Services Agreement Summary Sheet. 3. PWRF Leak Detection— Vicinity Map. To approve the Professional Services Agreement with Leak Location Services, Inc., authorizing professional leak detection services with respect to the PWRF project in the amount of $30,020 and, further, authorize the City Manager to execute the agreement. (d) I Resolution No. 3594, a Resolution accepting work performed by C &E Trenching, LLC under contract for the US395 /Court Street Pedestrian Overpass Repair Project. 1. Agenda Report from Mike Pawlak, City Engineer dated October 13, 2014. 2. US395 /Court Street Overpass —Vicinity Map. 3. US395 /Court Street Overpass —Resolution. To approve Resolution No. 3594, accepting the work performed by C &E Trenching, LLC under contract for the US395 /Court Street Pedestrian Overpass Repair Project. (e) I Resolution No. 3595, a Resolution accepting work performed by Pavement Surface Control under contract for the 2014 Crack Seal Project. 1. Agenda Report from Mike Pawlak, City Engineer dated October 13, 2014. 2. 2014 Crack Seal — Vicinity Map. 3. 2014 Crack Seal — Resolution. To approve Resolution No. 3595, accepting the work performed by Pavement Surface Control under contract for the 2014 Crack Seal Project. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS - OTHER THAN AGENDA ITEMS: (a) (b) (c) 2 October 20. 2014 6. REPORTS FROM COMMITTEES AND /OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Finance Manager: General Fund Operating Statement through September 2014. (c) HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (a) E Street & Alley Vacation (MF #VAC2014 -006) Portions of Undeveloped Right -of- Way in the Whitehouse Addition. 1. Agenda Report from Dave McDonald, City Planner dated October 15, 2014, 2. Street & Alley Vacation, Whitehouse Addition — Overview Map. 3. Street & Alley Vacation, Whitehouse Addition — Vicinity Map. 4. Street & Alley Vacation, Whitehouse Addition — Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating a portion of Adelia Street, George Street, Franklin Avenue and the north/south alleys in Blocks 2 and 3 Whitehouse Addition. MOTION: I move to adopt Ordinance No. _' vacating portions of the undeveloped right -of -way in Blocks 2 and 3, Whitehouse Addition and, further, authorize publication by summary only. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: (None) 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) I Sharma Annexation (MF #ANX2014 -003): 1. Agenda Report from Dave McDonald, City Planner dated October 13, 2014. 2. Sharma Annexation — Overview Map. 3. Sharma Annexation — Vicinity Map. 4. Sharma Annexation — Notice of Intent to Commence Annexation. MOTION: I move to set 7:00 pm, November 3, 2014 as the time and date for a public meeting to consider the Sharma Notice of Intent to annex 156 acres at the northwest comer of Burns Road and Broadmoor Boulevard. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (e) 1 It uu L rRoll Call Vote Required Item not previously discussed Quasi- Judicial Matter MF# "Master File #...... Regular Meeting 3 October 20, 2014 REMINDERS: 1. 6:00 p.m., Monday, October 20, City Hall Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) 2. 7:00 a.m., Tuesday, October 21, Pasco High School — DECCA Week Kick -Off Breakfast and Proclamation Presentation. (MAYOR MATT WATKINS) 3. 7:30 a.m., Wednesday, October 22, 7130 W. Grandridge Blvd — Visit Tri- Cities Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.) 4. 4:00 p.m., Thursday, October 23, 7130 W. Grandridge Blvd — TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.) 5. 5:00 p.m., Thursday, October 23, 6010 Road 52 — Rosalind Franklin STEM Elementary School Open House & Dedication Ceremony. (ALL COUNCILMEMBERS INVITED TO ATTEND) 6. 7:30 a.m., Friday, October 24, Richland Council Chambers — Hanford Communities Governing Board Meeting. (COUNCILMEMBER MIKE GARRISON) MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 6, 2014 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Dave Zabell, City Manager; Stan Strebel, Deputy City Manager; Eric Ferguson, Acting City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief and Bob Gear, Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes: Minutes of the Pasco City Council Meeting dated September 15, 2014. Bills and Communications: To approve claims in the total amount of $3,409,294.04. ($2,083,842.11 in Check Nos. 200272 - 200570; $577,012.18 in Electronic Transfer Nos. 802604 - 802752, 802754- 802755, 802760 - 803010, 803103 - 803104; $50,386.60 in Check Nos. 47377 - 47423; 900000073 - 900000074; $547,958.35 in Electronic Transfer Nos. 30073537- 30074013; $4,000.00 in Electronic Transfer Nos. 86 -87; $146,094.80 in Electronic Transfer Nos. 79 -82). Waiver of Sewer Utility Service Requirement (MF #USW2014 -002): To conditionally approve the sewer utility service waiver at 6504 Maverick Court and, further, authorize the City Manager to execute the waiver agreement. Dedication Deed: Whittier School Streets (MF #DEED2014 -008): To accept the dedication deed from the Pasco School District for a portion of Wehe Avenue and Broadway Street. Dedication Deed and Easement: 18th Avenue (MF #DEED2014 -009): Agenda Report from Dave McDonald, City Planner dated September 29, 2014. To accept the dedication deed from Yakima Venture Capital for a portion of 18th Avenue. To accept a permanent access easement from Yakima Venture Capital for a bypass sidewalk at 1724 W. Clark Street. Dedication: Highland Park Streets (MF #DEED2014 -010): To authorize the Mayor to execute the dedication deed deeding land around Highland Park to the City for right -of -way purposes. Resolution No. 3587, a Resolution of the City of Pasco, Washington, approving Multi- Jurisdictional Agreements between the City of Pasco, and the Port of Pasco and the Port of Walla Walla providing for wastewater discharges to comply with the City's Pretreatment Controls for Discharge into the City of Pasco's publically- owned treatment works and, authorizing the City Manager to execute the agreements. 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 6, 2014 To approve Resolution No. 3587, authorizing the City Manager to execute a Multijurisdictional Agreement with the Port of Pasco and the Port of Walla Walla. Removed from Consent Agenda and moved to Item 8j (Ordinances and Resolutions Not Relating to Hearings.) Resolution No. 3588, a Resolution waiving competitive bidding requirements for the purchase of two (2) 17 Million Gallon per Day (MGD) Barrel Screens and one (1) Hydroburst Air Cleaning System from Bilfmger Water Technologies, Inc., and, further, authorizing the purchase. To approve Resolution No. 3588, waiving competitive bidding requirements for intake equipment for the water treatment plant. Resolution No. 3589, a Resolution fixing the time and date for a public hearing to consider vacating a portion of Road 92 within Coles Estates. To approve Resolution No. 3589, setting 7:00 pm, Monday, November 3, 2014 as the time and date to conduct a public hearing to consider vacating portions of the undeveloped right -of -way in Coles Estates. MOTION: Ms. Francik moved to approve the Consent Agenda as amended. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Watkins presented Certificates of Appreciation for September 2014 "Yard of the Month" to: Alfredo & Maria Huerta, 904 Lincoln Drive Teresa Morales, 1744 N. 21 st Avenue Steve & Michelle Johnson, 4114 Desert Place Jack & Delma Williams, 10816 W. Court Street Mayor Watkins presented a Certificate of Appreciation for September 2014 "Business Appearance of the Month" to: Express Storage, 6217 W. Court Street Mayor Watkins presented a Proclamation to Mr. Felix Vargas, proclaiming September 15 through October 15, 2014, "National Hispanic Heritage Month ". REPORTS FROM COMMITTEES AND /OR OFFICERS: Mr. Martinez attended the Park and Recreation Advisory Board meeting and thanked Pasco for recognizing the efforts of the Hispanic community. Mr. Larsen attended the Emergency Medical Services Board meeting. Mr. Yenney related how much he enjoys his predominately Hispanic neighborhood. Mr. Hoffinann attended the Franklin County Mosquito Control District meeting. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Ordinance No. 4175, an Ordinance of the City of Pasco, Washington amending Section 3.98.022 "Natural Gas -Use Tax Imposed "; and amending Section 5.32.040 "Tax- Levied" providing for a tax exemption for natural gas fuel used for transportation. MOTION: Ms. Francik moved to adopt Ordinance No. 4175, providing for a tax exemption for natural gas fuel used for transportation and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 6, 2014 Ordinance No. 4176, an Ordinance of the City of Pasco, Washington amending the Zoning Classification of property located in the 6000 block of Road 90 and Road 92 from RT (Residential Transition) to R -1 (Low- Density Residential) and C -1 (Retail Business). Mr. White explained the details of the proposed ordinance. MOTION: Ms. Francik moved to adopt Ordinance No. 4176, rezoning property located in the 6000 block of Road 90 and Road 92 from RT to R -1 and C -1 and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Ordinance No. 4177, an Ordinance prohibiting parking on various streets, amending Section 10.56.080 of the Pasco Municipal Code and permitting limited time (two -hour) parking on various streets, amending Section 10.56.110 of the Pasco Municipal Code. Council and staff discussed the details of the proposed ordinance. MOTION: Ms. Francik moved to adopt Ordinance No. 4177, adding parking restrictions on the northerly side of Washington Street, between 9th Avenue and 10th Avenue and, further, authorize publication by summary only. Mr. Martinez seconded. Motion carried unanimously. Ordinance No. 4178, an Ordinance of the City of Pasco, Washington amending Title 27 "Historic Preservation" allowing the City to qualify as a "Certified Local Government," expanding the Historic Preservation Commission, establishing a Local Register of Historic Properties, establishing a Comprehensive Inventory of Local Historic Resources and establishing a Local Review Process. MOTION: Ms. Francik moved to adopt Ordinance No. 4178, adopting amended Title 27 Historic Preservation and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Ordinance No. 4179, an Ordinance of the City of Pasco, Washington amending the Pasco Municipal Code regarding "Employee Recognition." MOTION: Ms. Francik moved to adopt Ordinance No. 4179, amending the Pasco Municipal Code regarding employee recognition and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Resolution No. 3590, a Resolution relating to provision of sanitary sewer service and establishing a policy allowing the extension of City sewer service beyond the City limits through the use of "Power of Attorney for Covenant on Utility Services" forms including consent to annexation. MOTION: Ms. Francik moved to approve Resolution No. 3590, establishing a policy allowing the extension of City sewer service beyond the City limits. Mr. Martinez seconded. Motion carried 6 -1. No — Larsen. Resolution No. 3591, a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for a farm at the southwest corner of Burns Road and Broadmoor Boulevard. Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3591, approving the special permit for the location of a farm at the southwest corner of Burns Road and Broadmoor Boulevard as recommended by the Planning Commission. Mr. Yenney seconded. Motion carried unanimously. MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 6, 2014 Resolution No. 3592, a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for detached garage height increase at 2907 W. Ella Street. Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3592, approving a special permit for detached garage height increase at 2907 W. Ella Street, as recommended by the Planning Commission. Mr. Garrison seconded. Motion carried unanimously. Resolution No. 3593, a Resolution approving the sale of certain real property on Sandifur Blvd. MOTION: Ms. Francik moved to approve Resolution No. 3593, approving the sale of certain real property on Sandifur Blvd. Mr. Garrison seconded. Motion carried unanimously. Mr. Bill McCurley, 1325 Autoplex Way, explained the details of the proposed project. Council and staff discussed the details of the proposed property sale. Resolution No. 3587, a Resolution of the City of Pasco, Washington, approving Multi - Jurisdictional Agreements between the City of Pasco, and the Port of Pasco and the Port of Walla Walla providing for wastewater discharges to comply with the City's Pretreatment Controls for Discharge into the City of Pasco's publically- owned treatment works and, authorizing the City Manager to execute the agreements. Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No. 3587, authorizing the City Manager to execute a Multijurisdictional Agreement with the Port of Pasco and the Port of Walla Walla. Mr. Garrison seconded. Motion carried 6 -1. No — Larsen. NEW BUSINESS: 2014 Sewer Line Repairs, Project No. M7- SE- 2R- 14 -01: Council and staff discussed the details of the proposed project. MOTION: Ms. Francik moved to award the low bid for the 2014 Sewer Line Repairs to Accelerated Construction and Excavating, LLC in the amount of $28,507.50 and, further, authorize the Mayor to sign the contract documents. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. MISCELLANEOUS DISCUSSION: Mr. Hoffmann requested an update on the Sacagawea Apartment repairs. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:56 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk PASSED and APPROVED this 20th day of October, 2014. 0 CITY OF PASCO Council Meeting of: October 20, 2014 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid Obligation against the city and that we are authorized to authenticate and certify to said Claim. I A"6 ,City Manager unyele M on, Finance Services Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 20 day of October, 2014 that the merchandise or services hereinafter specified have been received and are approved for payment: Claims Bank Payroll Bank Gen'] Bank Electronic Bank Combined Check Numbers 200571- 200813 47424 -47463 900000077- 900000078 Total Check Amount $1,299,269.87 Electronic Transfer Numbers 803196;803218 803219,803309 Total EFT Amount $182,865.25 Councilmember $38,620.07 30074014 - 30074492 88 -92 84 -87 $548,485.25 510,03708.77 $36,711.65 SUMMARY OF CLAIMS BY FUND: GENERALFUND STREET ARTERIAL STREET STREET OVERLAY C. D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI MODAL FACILITY SCHOOL IMPACT FEES SPECIAL ASSESSMNT LODGING LITTER CONTROL REVOLVING ABATEMENT CAPITAL IMPROVEMENT ECONOMIC DEVELOPMENT STADIUM/CONVENTION CENTER GENERAL CAP PROJ CONSTRUCTION WATERISEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICALIDENTALIVISION FLEX PAYROLL CLEARING GRAND TOTAL ALL FUNDS: Total Checks $ 1,337,889.94 Total EFTS $ 10,805,150.92 Grand Total $ 12,143,040.86 Councilmember 4,230,893.65 6,114.53 0.00 0.00 4.06 0.00 0.00 846.92 23,972.24 44.01 S 12,143,040.86 3(b).1 AGENDA REPORT FOR: City Council �/� DATE: October 15, 2014 TO: Dave Zabell, City Manager \�J// REGULAR: October 20, 2014 Rick Terway, Administrative &Community Director FROM: Dunyele Mason, Financial Services Manage SUBJECT: BAD DEBT WRITE -OFF'S /COLLECTION. I. REFERENCE (S): Write -off and collection lists are on file in the Finance Department. II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: MOTION: I move to approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and parking) accounts receivable in the total amount of $274,947.40 and, of that amount, authorize $185,620.42 be turned over for collection. III. HISTORY AND FACTS BRIEF: 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write -oil's are under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $10.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non - criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are either un- collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY — These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 3(b).2 Amount Direct Referred to Total Write -offs Collection Write -offs Utility Billing $ 275.49 983.65 1,259.14 Ambulance $ 87,283.49 5,972.66 93,256.15 Court A/R $ .00 174,402.00 174,402.00 Code Enforcement $ 1,768.00 4,131.00 5,899.00 Cemetery $ .00 131.11 131.11 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 89,326.98 185,620.42 274,947.40 3(b).2 AGENDA REPORT NO. 31 FOR: City Council TO: Dave Zabell, City Manager FROM: Abroad Qayoumi, Public Works Director SUBJECT: Process Water Reuse Facility (PWRF) Leak Detection I. REFERENCE(S): October 09, 2014 Workshop Mtg.: 10/13/2014 Regular Mtg.: 10/20/2014 1. PWRF Leak Detection - Professional Services Agreement Summary Sheet 2. PWRF Leak Detection— Vicinity Map H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 10/13: Discussion 10/20: MOTION: I move to approve the Professional Services Agreement with Leak Location Services, Inc., authorizing professional leak detection services with respect to the PWRF project in the amount of $30,020, and further, authorize the City Manager to sign the agreement. HI. FISCAL IMPACT: PWRF Funds $32,020 IV. HISTORY AND FACTS BRIEF: A) As a condition of State Waste Discharge Permit Number ST 5369, section S41, the results of an electronic leak detection inspection of the equalization and winter storage pond must be submitted to Ecology no later than February 1, 2014, and must include a description of all holes, tears, etc., and the repairs that were made. B) With the City implementing upgrades at the Process Water Reuse Facility (PWRF) including construction of new lined storage ponds and relining of the equalization pond, the City requested an extension of the February 1, 2014 deadline for the electronic leak detection report until the work was completed. The Washington State Department of Ecology ( WSDOE) approved the extension request for submitting the report by November 2, 2014. C) Due to the liner in the EQ pond being torn and having to be replaced, the industrial wastewater entering the PWRF in the winter was placed in the 115 million gallon (MG) winter storage pond without being first routed through the EQ pond to settle out solids in the wastewater. As a result, once the 115 MG pond was drained in the spring the pond then had to be cleaned to remove an excessive amount of solids remaining in the pond. The 115 MG pond is still actively being cleaned and the City has delayed having a leak detection survey performed until the cleaning of the 115 MG pond has been completed. In doing so, the City will avoid having to pay a second mobilization fee to have the company return to inspect the additional pond. The City has discussed this with WSDOE and they have verbally agreed to an additional extension. The City has provided a request for the additional extension on October 8, 2014. V. DISCUSSION: D) Staff recommends approval of the Professional Services Agreement in the amount of $30,020 with Leak Location Services, LLC. to perform a leak location survey on the ponds at the PWRF the first week of November 2014. 3(c) Professional Services Agreement (Summary Sheet) Project: Process Water Reuse Facility Leak Detection Consultant: Leak Location Services, Inc. Address: 16124 University Oak, San Antonio Texas 78249 Scope of Services: Conduct a geomembrane leak location survey for Four Ponds at the Process Water Reuse Facility. Term: 40 days Payments to Consultant: ❑ Hourly Rate: $ ❑x Fixed Sum of: $ 30,020 ❑. Other: Insurance to be Provided: 1. Commercial General Liability: Completion Date: 11/30/2014 ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or ® $1,000,000 each occurrence; and $ 2,000,000 general aggregate 2. Professional Liability: ® $1,000,000 per claim; ❑ $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit Other Information: > .... �w�. ^«�S - �± C T3 / \ < \) }ƒ Ln § i I Ln , � zv» AGENDA REPORT NO. 32 FOR: City Council October 13, 2014 TO: Dave Zabell, City Manager Ahmad Qayoumi, Public Works Director 09k FROM: Michael A. Pawlak, City Engineer Regular Mtg.: 10/20/14 SUBJECT: Accept US395 /Court St. Pedestrian Overpass Repair Project #MI- ST- 9M -13 -05 I. REFERENCE(S): 1. US395 /Court St Overpass — Vicinity Map 2. US395 /Court St Overpass — Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 10/20: MOTION: I move to approve Resolution No. 155 14 accepting the work performed by C &E Trenching, LLC under contract for the US395 /Court St. Pedestrian Overpass Repair Project. III. FISCAL IMPACT: Arterial Street Fund IV. HISTORY AND FACTS BRIEF: A) On August 4, 2014, Council awarded the US395 /Court St. Pedestrian Overpass Repair project to C &E Trenching, LLC for $25,096.42. V. DISCUSSION: A) The project involved installation of channel drain systems, anchored concrete approach slabs, and infiltration trenches. B) The final project construction contract totaled $26,171.31. The overage was due to additional asphalt that was necessary for the approach slabs. C) The work is now complete and staff recommends City Council acceptance of this work. 3(d) i Z _U w J U 0 H F- 0 Z RESOLUTION NO. -3594 A RESOLUTION ACCEPTING WORK PERFORMED BY C &E TRENCHING, LLC UNDER CONTRACT FOR THE US395 /COURT ST. PEDESTRIAN OVERPASS REPAIR PROJECT. WHEREAS, the work performed by C &E Trenching, LLC, under contract for the US395 /Court St. Pedestrian Overpass Repair project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering's recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering's recommendation and thereby accepts the work performed by C &E Trenching, LLC, under contract for the US395 /Court St. Pedestrian Overpass Repair project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 20th day of October, 2014. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney AGENDA REPORT NO. 31 FOR: City Council October 13, 2014 TO: Dave Zabell, City Manager Ahmad Qayoumi, Public Works Director FROM: Michael A. Pawlak, City Engineer Regular Mtg.: 10/20/14 SUBJECT: Accept 2014 Crack Seal, Project #M3- OV- 3R -14 -02 I. REFERENCE(S): 1. 2014 Crack Seal — Vicinity Map 2. 2014 Crack Seal — Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 10/20: MOTION: I move to approve Resolution No. 3595 accepting the work performed by Pavement Surface Control under contract for the 2014 Crack Seal Project. III. FISCAL IMPACT: Overlay Fund IV. HISTORY AND FACTS BRIEF: A) On April 7, 2014, Council awarded the 2014 Crack Seal project to Pavement Surface Control for $122,997.00. V. DISCUSSION: A) The project involved cleaning, preparing and sealing cracks in asphalt pavement in various areas. B) The final project construction contract totaled $122,997.00. C) The work is now complete and staff recommends City Council acceptance of this work. 3(e) RESOLUTION NO. ✓ 1 A RESOLUTION ACCEPTING WORK PERFORMED BY PAVEMENT SURFACE CONTROL UNDER CONTRACT FOR THE 2014 CRACK SEAL PROJECT. WHEREAS, the work performed by Pavement Surface Control, under contract for the 2014 Crack Seal project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering's recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering's recommendation and thereby accepts the work performed by Pavement Surface Control, under contract for the 2014 Crack Seal project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 20th day of October, 2014. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney GENERAL FUND OPERATING STATEMENT ENDING FUND BALANCE 9,981,032 5,442,206 TOTAL EXPEND & END FUND BAL 34,894,224 44,487,687 AVAILABLE CASH BALANCE 6,224,514 PERCENTAGE OF BUDGET ALLOCATED FOR 9 MONTHS These statements are intended for Management use only. 75% 11,114,058 1,447,253 35,059,540 43,354,785 3,055,507 6(b) THROUGH SEPTEMBER 2014 YTD 2014 % OF YTD 2013 2014 AMENDED ANNUAL 2013 AMENDED ACTUAL BUDGET BUDGET ACTUAL BUDGET REVENUE SOURCES: TAXES: PROPERTY 3,914,514 6,845,170 57.2% 3,761,450 6,400,000 SALES 7,718,744 8,207,000 94.1% 7,108,397 9,095,000 PUBLIC SAFETY 921,748 1,100,000 83.8% 842,006 1,000,000 UTILITY 6,391,621 7,789,544 82.1% 5,927,152 7,798,000 OTHER 811,913 1,090,000 74.5% 848,792 1,065,000 LICENSES & PERMITS 1,389,351 1,124,800 123.5% 1,323,843 1,323,843 INTERGOVT REVENUE 1,603,355 1,496,000 107.2% 1,392,613 1,392,613 CHARGES FOR SERVICES 4,652,163 5,391,233 86.3% 3,533,151 4,536,509 FINES & FORFEITS 649,026 882,000 73.6% 693,765 792,650 MISC. REVENUE 447,188 581,160 76.9% 466,821 626,850 DEBT AND TRANSFERS IN 1,129,799 4,077,956 27.7% 615,096 1,295,303 TOTAL REVENUES 29,629,423 38,584,863 76.8% 26,513,085 35,325,768 BEGINNING FUND BALANCE 5,264,801 5,902,824 8,546,455 7,573,573 TOTAL SOURCES 34,894,224 44,487,687 78.4% 35,059,540 42,899,341 EXPENDITURES: CITY COUNCIL 76,471 113,152 67.6% 80,123 121,315 MUNICIPAL COURT 1,121,830 1,481,060 75.7% 1,016,894 1,376,639 CITY MANAGER 896,042 1,041,567 86.0% 753,548 967,130 POLICE 8,866,635 12,428,014 71.3% 8,536,794 12,145,846 FIRE 3,830,990 5,207,376 73.6% 4,193,656 5,577,366 ADMIN & COMMUNITY SVCS 5,374,939 7,161,101 75.1% 4,839,366 6,421,954 COMMUNITY DEVELOPMENT 1,067,543 1,442,650 74.0% 910,984 1,332,076 ENGINEERING 1,211,195 1,771,200 68.4% 1,213,619 1,535,558 LIBRARY 916,266 1,148,380 79.8% 862,977 1,148,380 NON - DEPARTMENTAL 1,470,104 1,739,143 84.5% 1,396,076 2,353,476 DEBT AND TRANSFERS OUT 81,179 5,511,838 1.5% 141,445 8,927,792 TOTAL EXPENDITURES 24,913,192 39,045,481 63.8% 23,945,483 41,907,532 ENDING FUND BALANCE 9,981,032 5,442,206 TOTAL EXPEND & END FUND BAL 34,894,224 44,487,687 AVAILABLE CASH BALANCE 6,224,514 PERCENTAGE OF BUDGET ALLOCATED FOR 9 MONTHS These statements are intended for Management use only. 75% 11,114,058 1,447,253 35,059,540 43,354,785 3,055,507 6(b) AGENDA REPORT FOR: City Council / October 15, 2014 TO: Dave Zabell, City Manager Regular Mtg.: 10/20/14 Rick White, YYY r41,_, I Community & Economic Development Director F^ FROM: David I. McDonald, City Planner SUBJECT: STREET & ALLEY VACATION (MF# VAC 2014 -006) Portions of undeveloped right -of -way in the Whitehouse Addition I. REFERENCE(S): 1. Street &.Alley Vacation, Whitehouse Addition - Overview Map 2. Street & Alley Vacation, Whitehouse Addition - Vicinity Map 3. Street & Alley Vacation, Whitehouse Addition - Proposed Ordinance IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Conduct Public Hearing: 10/20: MOTION: I move to adopt Ordinance No. , an Ordinance vacating portions of the undeveloped right -of -way in Block 2 and 3, Whitehouse Addition, and further, authorize publication by summary only HL FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The owners of Block 3, and the east half of Block 2, Whitehouse Addition petitioned for vacation of the undeveloped streets and alleys within said blocks. The vacation request is being made to facilitate the replatting of said blocks into new single - family lots. B. Council set October 20, 2014 as the date to consider the vacation V. DISCUSSION: A. The Whitehouse Addition was platted into six blocks over one hundred years ago. Blocks 2 and 3 were only partially developed. Most of the original structures on the blocks have been razed leaving the blocks in essentially an undeveloped state. B. The undeveloped portions of Adelia Street, George Street and Franklin Avenue surrounding said blocks and the north/south alleys in the blocks are no longer needed and are in fact a hindrance for rearranging the existing 30 foot wide lots into lots that will accommodate houses with attached garages. C. The proposed vacations have been reviewed by utility providers and a portion of the north/south alley in Block 2 needs to be retained as an easement for the Franklin County PUD. The north -south alley in Block 3 also needs to be retained as a temporary easement until the developer re- routes the services lines from the alley to the new streets within the proposed replat. The temporary easement will be extinguished when the replat is recorded in the Franklin County Courthouse. 7(a) Overview Item: Whitehouse Vacation Map Applicant: R. & J. Welch N File #: VAC2014 -006 OCT �^ 8 .SW I ,_ \ 1 ` d 0 - A-1 Vicinity Item: Whitehouse Vacation Ma Applicant: R. & J. Welch N p File #: VAC2014 -006 ia- a R WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3rd Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF ADELIA STREET, GEORGE STREET FRANKLIN AVENUE AND THE NORTH/SOUTH ALLEYS IN BLOCKS 2 AND 3 WHITEHOUSE ADDITION. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights -of -way within the City of Pasco; and WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights -of -way; and WHEREAS, all steps and procedures required by law to vacate said right -of -way have been duly taken and performed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That East Adelia Street from the west line of North Charles Avenue to the west line of North Franklin Avenue and North Franklin Avenue from the north line of East Adelia Street to the east line of California Avenue, together with East George Street from the west line of North Charles Avenue to the east line of North Franklin Avenue and the north/south alleys in Blocks 2 and 3, Whitehouse Addition, as depicted in Exhibit "1" be and the same are hereby vacated subject to the easement retained in Section 2 hereof. Section 2. That the City shall retain an easement and the right to exercise or grant easements with respect to northern 308 feet of the north/south alley in Block 2 and all of the north/south alley in Block 3, vacated in Section I above for the construction, repair and maintenance of public utilities and services. The easement retained herein for the alley in Block 3 shall be extinguished and become null and void upon the recording of a replat for Blocks 2 and 3 Whitehouse Addition. Section 3. All of vacated Franklin Avenue shall be returned to and become part of Blocks 2 and 3 Whitehouse Addition. Section 4. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington, Section 5. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 20th day of October 2014. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk, MMC APPROVED AS TO FORM: Leland B. Ken•, City Attorney Exhibit Item: Whitehouse Vacation 1 Applicant: R. & J. Welch N File #: VAC2014 -006 40' ADRL-IA -ST 40' SIT 80' GEORGE ST v6 W �IyLE SIT W � U a kl 20' ALVINA ST C z AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manag Rick White, Director Community & Economic Development Zvi FROM: David I. McDonald, City Planner SUBJECT: Sharma Annexation (MF# ANX2014 -003) I. REFERENCE(S): October 13, 2014 Regular Mtg.: 10/20/14 1. Sharma Annexation - Overview Map 2. Sharma Annexation - Vicinity Map 3. Sharma Annexation - Notice of Intent to Commence Annexation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 10/20/14: MOTION: I move to set 7:00 pm November 3, 2014 as the time and date for a public meeting to consider the Sharma Notice of Intent to annex 156 acres at the northwest corner of Burns Road and Broadmoor Boulevard. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A. Ashok and Vijay Sharma along with the other owners of property in the southeast quarter of Section 6, Township 9 North, Range 29 East have filed a Notice of Intent to commence the process of annexing to the City. B. The Notice of Intent has been reviewed by staff, and has been determined to contain sufficient signatures to initiate the annexation process. Notices of Intent are required to contain the signatures of property owners representing at least 10 percent of the assessed value of an area proposed for annexation. In this case, the Notice of Intent contains the signatures of 100 percent of the ownership within the proposed annexation area. IV. DISCUSSION: A. The petition method of annexation requires the Council to set a date for a public meeting within sixty days of receipt of a notice of intent to begin annexation proceedings. Typically the date has been set by simply placing the matter on a regular Council agenda. The City Attorney advises it is more appropriate to have the Council actually set the public meeting date by motion. B. The first available date for a public meeting with the petitioners would be November 3, 2014. 10(a) I ---.0 a M _ 0 LU fm 9 pow NOTICE OF INTENTION TO COMMENCE ANNEXATION PROCEDURES TO: The City Council of the City of Pasco 525 North Third Avenue Pasco, Washington 99301 Council Members: The undersigned, who are the owners of not less than ten percent in value, according to the assessed' valuation for general taxation of the property for which annexation is sought, hereby advise the City Council of the City of Pasco that it is the desire of the undersigned owners of the following area to commence annexation proceedings. The property herein referred to is described on Exhibit "T' attached hereto and is depicted on Exhibit "J," further attached hereto. It is requested that the City Council of the City of Pasco set a date not later than sixty days after the filing of this request for a meeting with the undersigned to determine: (1) Whether the City Council will accept the proposed annexation; and, (2) Whether the City Council will require the assumption of existing City indebtedness by the area to be annexed; and, (3) Whether the City Council will require simultaneous zoning. This page is one of a group of pages containing identical text material and is intended by the signers of this Notice of Intention to be presented and considered as one Notice of Intention and may be filed with other pages containing additional signatures which cumulatively may be considered as a single Notice of Intention. `_ $I 1 zV l4 ,V•( -s. Sf311aoIci 1. Please print your name in addition to signing. C-1. slew Jnsiff > 44 -5 OIL 1. Please print your name in addition to signing. R)CHL" &rn 4f436%y rf3 /�yoty — VITAY L SNARm4 120) MC-01 )ID ,Aw wim_d �rpnst�l e. K�cH�An�➢ w�l q9s �z �I/ 31 / 02 0 1 L1 1. Please print your name in addition to signing. NAME ADDRESS DATE Affidavit of Signature for Annexation Notice of Intent and Petition Under the penalty of perjury, I declare under oath, that I am authorized to sign deeds and encumbrances on behalf of the Bethlehem Lutheran Church and I am further authorized to sign other documents including Notices of Intent and Petitions. C4)&-4 6k/Vct & ItMyA w' State of Washington ) ): ss. Countyof 8CA/To V ) 1 certify that I know or have satisfactory evidence th who appeared before me, and said person acknowledged that he stated that (he /she) was authorized to execute the i the _p 5th" Lue rte/ _�7 hum �ffl u of Ach party for thV uses and purposes mentioned in the instrument. Given under my hand and official seal th Date is t pen t e) signed this instrument, on oath rument and acknowledged it as 3k±:!(4e the free and voluntary act Gt9G� E-, 7:VF � I) .) 1. Fisase. pru your name in ad4tkon to sigriiup�. a�lc. 8re>ak5 2370/ /a/ ®L, Q AMdavit of Si paturt fiw .Annexation No#teof Intfpt gnA poWidn Undq Ole P*?* -of podWy, I de4am ur4or ot*, that I w& awbw ed to AW 46-44's �wd ammbr=w on beh4W of tb,- Sa*Vt J't TMt og I gm, AWba &Wwrizgd 0. MW Othct&wmefts irkME9 NOdces•of Went 4nd: Mdons. Date stwo of washingt04 )ss,. coon ©€ Sako-lk-ll, - ) I oertify that I know or have otithwtory evidenoe that 4,� his the p oA; who, appeared Wore, ink; "d persom acknowle4ged tut and said ulsm!iia pt oti oath. stated that (he, was 340rl* 0, MWWe tba in and ac'knowl'edged I #p. to the bolwfw sod vobowy W, of 11c 0 rtr or the �usesand p�uMosfes�m�ooaed in �thoj%ou�meot Given under my hand and of kial seat this• _L day . !6L 4.1 �ohdlorlh� Stak ofOftb4on ' Aowatpm. �S50 5) A t00. 6 -1 te PQ 1-7 NOTARY" PUBLIC *946.2017 z 0 jt� MOON, o;- ;�W� 1. Please print your name in addition to signing. NAME ADDRESS DATE sy Affidavit of Signature for Annexation Notice of Intent and Petition Under the penalty of perjury, I declare under oath, that I am authorized to sign deeds and encumbrances on behalf of the Barker Testamentary Trust and I am further authorized to sign other documents including Notices of Intent and Petitions. /e -1 -00 Date State of Washington ) 12 �: ss. County of KIYA I certify that I know or have satisfactory evidence thatp �D�tk. who appeared before me, and said person acknowledged that is the person g ( signed this instrument, on oath staled that Eh sh) was authorized to exec I7 nstrument and acknowledged it as t(te y� of �►t(M 1110 j rn to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Given under my hand and official seal this' CARA HEINE �1 NOTARY PUBLIC NOTARY PUBL in and for -estate STATE OF WASHINGTON Residing at: COWSSION EXPIRES My Commission. Expires: _ /G� FFRPI IADV 4. EXHIBIT "1" Annexation Legal Farm Unit 99, Irrigation Block 1, except that portion deeded for County roads together with the Southeast quarter of the Southeast quarter of Section 6, Township 9 North, Range 29 East, W.M., Franklin County, Washington, except that portion deeded for County roads. EXHIBIT #2" Sharma Anexa #ion - AnneXation Ar$ -9�/ p/l--- j i -182 l 1 itv Limits