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HomeMy WebLinkAbout10-15-14 Agenda Packet Pasco Public Facilities District Building Regional Facilities through Community Partnerships October 15, 2014 4:00 p.m. Pasco City Hall - Conference Room #1 AGENDA 1. Call to order and roll call 2. Approval of minutes: * Regular Meeting July 16, 2014 3. Claims Approval: * 3rd Quarter 2014: $109,789.12 4. Financial Report: * 3rd Quarter: • Operating Statement • Net Assets Statement 5. Training: Open Public Meetings Act(new legal requirement). 6. Old Business: 7. New Business: • Report on pending property sale: Sandifur Parkway • Update on TCRPFD 8. Other Business: 9.Adjournment (* indicates documents mailed with agenda) PUBLIC FACILITIES DISTRICT BOARD July 16,2014 MINUTES Call To Order: The meeting was called to order at 4:00 p.m., by PFD Vice President Leonard Dietrich, in Conference Room#1 at Pasco City Hall. Roll Call: Board Members Present: Leonard Dietrich, John Merk (via teleconference) and Craig Maloney. Board Members Excused: Spence Jilek and Mark Morrissette, Also Present: Stan Strebel, Acting PFD Chief Administrative Officer and Lee Kerr, City Attorney. Approval of Minutes: It was motioned by Mr. Maloney, seconded by Mr. Merk, and carried to approve the minutes of the April 23,2014 Regular Meeting. Claims Approval: Mr. Strebel presented the revised first quarter Claims and provided brief explanation of the TCH invoices. Mr. Strebel presented second quarter Claims History. Following discussion, it was motioned by Mr. Maloney seconded by Mr. Merk and carried to approve payment of second quarter claims in the total amount of$92,279.02. Financial Report: Mr. Strebel presented the second quarter Operating Statement reflecting Total Sources of Funds $193,234.00 and Total Uses of Funds $193,183.00. The second quarter Net Assets Statement was also presented reflecting an actual Net Asset balance of $47,575.00. Following discussion, the Financial Report was accepted as presented. Old Business: Follow up of items from 4/23 meeting: Q: Is there an option to package multiple projects to achieve the required cost threshold? o A: No; $10 million applies to each project. Q: Do the by-laws for the Pasco PFD designate a CAO? o A: No; see attached. PUBLIC FACILITIES DISTRICT BOARD Minutes—July 16,2014 Page- 1 Q; How long does the term for the agreement with Kennewick for the Convention Center tax funding run? o A: Until December 2027 Mr. Strebel provided explanation to the follow up items as written above. Following Board Member discussion, Mr. Strebel was shown appreciation for the response and information presented. New Business: Regional Public Facilities District and their future role. Mr. Strebel explained that in June of this year the officers of the Regional PFD had established a subcommittee to investigate the possible formation of a task force designed to bring new and greater public involvement into the process of determining future projects of the TCRPFD. Said Subcommittee was charged to invest if there was a new approach needed. Mr. Maloney shared comments heard during the last Convention Center Advisory Board meeting. Board Member discussion followed. Other Business None Adjournment: There being no other business, Vice President Dietrich adjourned the meeting at 4:18 p.m. Mark Morrissette, President Debra L. Clark, PFD Secretary PUBLIC FACILITIES DISTRICT BOARD Minutes—July 16,2014 Page-2 CITY OF PASCO-PRODUCTION Payment Register From Payment Date:71112014-To Payment Date: 913012014 Transaction Number Date Source Payee Name Amount Check 199778 81612014 Accounts Payable KERR LAW GROUP $165.00 199673 7131/2014 Accounts Payable KENNEWICK PUBLIC FACILITIES DISTRICT $37,962.85 200110 8/2912014 Accounts Payable KENNEWICK PUBLIC FACILITIES DISTRICT $35,833.35 200531 9/30/2014 Accounts Payable KENNEWICK PUBLIC FACILITIES DISTRICT $32,863.03 199501 7/21/2014 Accounts Payable TRI CITY HERALD ($35.11) Type Check Totals: 5 Transactions $106,789.12 JE-2094 711/2014 Journal Entry CITY OF PASCO $1,000.00 JE-2221 8/1/2014 Journal Entry CITY OF PASCO $1,000.00 JE-3054 9/1/2014 Journal Entry CITY OF PASCO $1,000.00 $3,000.00 All Types Totals: $109,789.12 10/14/2014 1:28 PM \\nu\home\ACS-FinanceUargec\Documents\Copy of Qtr 3-Sept 2014 Pasco Public Facility District.)dsx PASCO PUBLIC FACILITIES DISTRICT BALANCESHEET As of September 30, 2014 ASSETS Cash $ 85,184 Sales Tax Receivable 29,212 TOTAL ASSETS 114,396 LIABILITIES Accounts Payable 64,938 TOTAL LIABILITIES 64,938 TOTAL NET ASSETS $ 49,458 \WU\Finance\ACCOU"NG LEAD(TREASURY)\Report-PASCO PUBLIC FACIL DISTR-DM 014\Qtr3-Sept 2014 Pasco Public Facllrty DIah10LR PASCO PUBLIC FACILITIES DISTRICT STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE Year to Date Ending September 30, 2014 Annual 2014 2014 Budget Actual REVENUES Sales Tax $ 330,000 $ 292,730 Transfers In- City of Pasco 20,000 15,000 Interest Income 95 40 Total Revenues $ 350,095 $ 307,770 EXPENDITURES Advertising/Publications $ 1,000 $ 68 Legal Services 1,000 525 Kennewick PFD 330,000 292,730 Professional Services 20,000 715 Insurance 2,800 2,798 Administrative Services 12,000 9,000 Total Expenditures 366,800 305,836 Net Change in Fund Balances (16,705) 1,934 Beginning Fund Balance, January 1 47,233 47,524 Ending Fund Balance $ 30,528 $ 49,458 MUTinance)ACCOUNTING LEAD(TREASUR1)1Report-PASCO PUBLIC FACIL DISTR-DM12014\Qtr 3-Sept 2014 Pasco Public Facility Dizbic xl x