HomeMy WebLinkAbout2014.10.13 Council Workshop PacketAGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. October 13, 2014
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Downtown Pasco Development Authority (DPDA) Funding Agreement:
I. Agenda Report from Rick White, Community & Economic Development Director dated
October 8, 2014.
2. DPDA Funding Agreement — Existing Funding Agreement from 2011.
3. DPDA Funding Agreement — Request for 2014.
(b) Process Water Reuse Facility (PWRF) Leak Detection:
I. Agenda Report from Ahmad Qayoumi, Public Works Director dated October 9, 2014.
2. PWRF Leak Detection — Professional Services Agreement Summary Sheet.
3. PWRF Leak Detection — Vicinity Map.
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT
REMINDERS:
11:45 a.m., Monday, October 13, Pasco Red Lion — Pasco Chamber of Commerce Membership
Luncheon. (Election Forum, Candidates for: Franklin County Commissioner; Franklin County Clerk;
and Franklin County Sheriff)
2. 6:00 p.m., Monday, October 13, Conference Room #1 — Old Fire Pension Board Meeting.
( COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEZ, Alt.)
3. 4:00 p.m., Tuesday, October 14, Conference Room #1 — Lodging Tax Advisory Committee Meeting.
( COUNCILMEMBER MIKE GARRISON)
4. 5:30 p.m., Wednesday, October 15 — Benton, Franklin & Walla Walla Counties Good Roads &
Transportation Association Meeting. ( COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA
FRANCIK, Alt.)
5. 3:30 p.m., Thursday, October 16, FCEM Office — Franklin County Emergency Management Board
Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER TOM LARSEN, Alt.)
6. 11:30 a.m., Friday, October 17 — Benton - Franklin Council of Governments. Board Meeting.
( COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
AGENDA REPORT
FOR: City Council October 8, 2014
TO: Dave Zabell, City Manager Workshop Mtg.: 10/13/14
FROM: Rick White,
Community & Economic Development Director
SUBJECT: Downtown Pasco Development Authority (DPDA) Funding Agreement
I. REFERENCE(S):
1. DPDA Funding Agreement - Existing Funding Agreement from 2011
2. DPDA Funding Agreement - Request for 2014
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/13: DISCUSSION
III. FISCAL IMPACT:
An amount to be determined from the Economic Development and Infrastructure Fund
IV. HISTORY AND FACTS BRIEF:
A. City Council formed a Public Development Authority in December of 2010 to
undertake revitalization of the Downtown area, provide management of the Pasco
Specialty Kitchen and Farmer's Market and promote utilization of the fagade
improvement program that is funded through the Community Development Block
Grant allocation.
B. The DPDA was licensed in Washington State as a non - profit corporation in May of
2011 and a full Board was appointed in July of 2011. The DPDA also received its
501(c)(3) tax status in 2012.
C. In creating the Downtown Pasco Development Authority (DPDA), City Council
acknowledged that the Authority would have operational expenses that exceed
revenues and through a funding agreement with the DPDA, has obligated an annual
amount of $60,000 for a three year period to supplement their revitalization efforts.
The Economic Development and Infrastructure Fund is the source. The funding
agreement with the DPDA is in effect from January 2012 through December of this
year.
D. The City and the DPDA have also entered into lease agreements for the Pasco
Specialty Kitchen (PSK), Pasco Farmers Market (PFM) and Downtown Post Office
properties. Those lease agreements are valid until December 31, 2016.
V. DISCUSSION
A. Since 2012, the DPDA has organized and developed operating procedures, hired an
initial and a replacement executive director, reinitiated public events in Downtown
Pasco (Cinco de Mayo and the Fiery Foods Festival), undertaken management of the
PSK and PFM, conducted several business education classes and Downtown clean-
up events, organized and implemented a Peanuts Park refurbishment and (with City
financial assistance) completed a 5 year Strategic Work Plan including website
revisions and "branding ".
B. Major tasks for 2015 and 2016 include obtaining Main Street Certification (which
will allow the opportunity for State B &O and State Utility Tax credit for donors —
including the City), full implementation of the "Passport to Pasco Rewards
Program," establishment of a scholarship grant program consistent with the DPDA's
501(c)(3) status, business outreach efforts including a marketing/fundraising
program and analysis of the feasibility of a "year round" Farmers Market.
4(a)
C. The DPDA has requested that additional City funding be made available for several
important personnel requests and to fully implement the Strategic Work Plan. This
would result in an increase in City funding levels for the next two years. The
additional personnel sought by the DPDA would enable them to reduce the amount
of the City subsidy after that. Provision of the additional funding would be
contingent on the DPDA receiving Main Street accreditation and includes the
possibility of the City receiving a credit for the subsidy against the amount the City
pays for the State Utility Tax.
D. Once accredited by Washington State as a Main Street Program, the DPDA will be
eligible to receive donations with the donor receiving a 75% credit against applicable
State Utility Taxes obligations (or against B &O taxes). As an example, if the City's
contribution to the DPDA from the Economic Development and Infrastructure Fund
is $90,000 in 2015, the City will be able to realize a credit to the amount that would
ordinarily be paid for State Utility Tax in the amount of $67,500 in 2016 ($90,000
contribution X 75% credit = $67,500). If the. City contribution is $120,000 to the
DPDA in 2016, the City would be able to realize a credit of $90,000 in 2017. This
example would also apply to privatelbusiness donors with applicable B &O taxes.
E. Since the lease agreements for the PSK, PFM and Post Office are valid until the end
of 2016, staff requests Council's favorable consideration of extension of the funding
agreement for the DPDA through the end of 2016. This will result in a five year
funding commitment and the ability to more accurately assess the progress in
Downtown revitalization at the conclusion of calendar year 2016. Staff also requests
Council discussion and direction on the amount of funding for Downtown
Revitalization efforts through the DPDA.
DOWNTOWN PASCO DEVELOPMENT AUTHORITY
FUNDING AGREEMENT
THIS AGREEMENT is made and entered into this _,MMlday of December 2011, by
and between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as
"City," and the Downtown Pasco Development Authority, a non -profit Washington Corporation,
hereinafter referred to as "DPDA."
WHEREAS, the City Council desires to foster revitalization of the downtown business
area and created the Downtown Pasco Development Authority (DPDA) in December 2010 under
Ordinance No. 3985, with the expectation of providing a three -year funding commitment to
permit the new agency to establish operations and demonstrate its ability to fulfill the
revitalization goals enunciated in Ordinance No. 3985 and the DPDA Charter; and
WHEREAS, DPDA has spent calendar year 2011 to organize and has received a
certificate of incorporation from the State of Washington as a non -profit corporation and expects
to incur operational expenditures in calendar year 2012 as well as overseeing operation of the
Pasco Farmers Market and Pasco Commercial Kitchen; NOW THEREFORE,
IN CONSIDERATION of the mutual covenants contained herein and other valuable
consideration, it is agreed as follows:
Section 1: DPDA Responsibilities
The DPDA shall organize and conduct its activities and efforts that further the purpose of
the DPDA as identified in Pasco Ordinance 3985 and Article IV of its Charter to include but not
be limited to:
• Review of City plans and policies. The DPDA shall review existing and evolving City
land use and capital improvement plans and policies affecting the Downtown Area and
advise the city of appropriate considerations.
• Facade Improvement Program. The DPDA shall provide information, applications and
professional assistance to Downtown Area property owners wishing to participate in an
approved and funded Community Development Block Grant fagade program.
• Promotional Events, The DPDA should conduct or implement promotional or special
events that contribute to the success of the Downtown Area or otherwise advance the
goals of the DPDA.
• Financing Strategy. In collaboration with City staff and/or other professionals, the DPDA
will develop a comprehensive inventory of public and private capital and development
financing tools and incentives that may be available to foster and support its revitalization
efforts. These should include tax credits or other incentives and identification of
infrastructure and other public capital investments that may be necessary to support
private redevelopment projects.
• Marketing. The DPDA shall develop a strategy to identify and promote economic vitality
of the Downtown Area including the opportunities associated with the Farmer's Market
and Specialty Kitchen. Such a marketing strategy shall include but not be limited to web
based strategies, information and promotional brochures and videos.
DPDA Funding Agreement - 1 a3 t,. ,
• Farmer's Market and Pasco Specialty Kitchen The DPDA shall optimize the
opportunities associated with the Farmer's Market and Specialty Kitchen to increase
economic activity and promote recognition of the Downtown. Operation of these
facilities must be in accordance with the associated lease agreement.
Reports: A formal presentation to the City Council by the DPDA board shall be given on
or before March 1 each year. The DPDA shall deliver quarterly written status reports to the
Pasco City Manager detailing the activities, accomplishments and financial status of the DPDA.
Section 2: City Responsibilities
The City of Pasco will remit to DPDA or its designated bank $5,000 by the 10's day of
each month.
Section 3: Term
This agreement shall be effective January 1, 2012 and shall expire on December 31,
2014; provided, however, either party may terminate the agreement with at least 180 days written
notice delivered to the President of the DPDA or the Pasco City Manager.
Section 4: General Provisions
For the purpose of this Agreement, time is of the essence. Failure of the DPDA to either
provide the accounting or remit disallowed funds as required herein shall constitute a breach of
this agreement. The remedies available to the City shall include but not be limited to, return of
all funds delivered to the DPDA and denial of the right of the DPDA to apply for any future
funding. In the event of a dispute regarding the enforcement, breach, default or interpretation of
this Agreement, the parties shall first meet in a good faith effort to resolve such dispute. In the
event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved
by arbitration pursuant to RCW 7.04A, as amended, and the Mandatory Arbitration Rules
(MAR); venue shall be placed in Franklin County, Washington, the laws of the State of
Washington shall apply; and the prevailing party shall be entitled to its reasonable attorney fees
and costs.
IN WITNES WHEREOF, the parties hereto have caused this agreement to be executed
this 2') . day of &b r 2011.
DPDA Funding Agreement - 2
DOWNTOWN PASCO DEVELOPMENT
AUTHORITY
Michael Miller, President
downtown pasco
Rick White
Director of Community and Economic Development
525 N V Avenue
Pasco, WA 99301
RE: Downtown Pasco Development Authority Funding Request
Mr. White,
As the time has come for the Downtown Pasco Development Authority (DPDA) to renew itsfunding agreement this letter is to
inform you of our request for $90,000 in 2015 and $120,000 in 2016 in contributions from the City of Pasco. Since its inception in
2012 the DPDA has successfully obtained a 501c3 Non- Profit Status, partnered with major community organizations to benefit the
Downtown Pasco business community, re- launched its brand complete with social media presence and completed a 5 year strategic
work plan that was approved by the DPDA Board of Directors and the City of Pasco's City Council.
Now it is time to execute that Strategic Work Plan. As we continue to push forward on our Main Street Accreditation, a goal for the
City of Pasco and its Council, and execute our work plan we would like to become self- sustaining over the next 3 to 5 years.
However, to do that we need to fully develop a team that can raise the funds to be able to secure long term partnerships that help
contribute to our goals.
Our plan is to hire a Full Time Director of Sales and Marketing so that we can contribute efforts to not only securing financial
contributions, but also increase revenue streams at the Pasco Farmer's Market and Pasco Specialty Kitchen. With our Main Street
Accreditation and the tax credit that is associated with financial contributions we feel this is obtainable.
We have completed an extensive three year plan that outline's the City of Pasco's contributions and the benefit that would come
from the city's contribution to their public utility tax. In addition we have included other avenues we are looking to draw
contributions from which would lessen the burden from the city s funding sources. Some of these included CDBG Funds from
Richland and Kennewick as well as Lodging Tax. With the increased contributions the DPDA will be able to fully execute our work
plan, obtain our own funding, and focus on the continued success we have already have.
With that we would like to ability to present to City Council our proposed budget, our initial sales and marketing plan, and what the
end result would be.
Thank you for taking the time to consider this proposal.
Sincerely,
Michael Goins Michael Miller
Executive Director DPDA Chair
AGENDA REPORT NO. 31
FOR: City Council
TO: Dave Zabell, City Manager
FROM: Ahmad Qayoumi, Public Works Director
SUBJECT: Process Water Reuse Facility (PWRF) Leak Detection
I. REFERENCE(S):
October 09, 2014
Workshop Mtg.: 10/13/2014
Regular Mtg.: 10/20/2014
1. PWRF Leak Detection - Professional Services Agreement Summary Sheet
2. PWRF Leak Detection — Vicinity Map
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10113: Discussion
10/20: MOTION: I move to approve the Professional Services Agreement with Leak
Location Services, Inc., authorizing professional leak detection
services with respect to the PWRF project in the amount of $30,020,
and further, authorize the City Manager to sign the agreement.
III. FISCAL IMPACT:
PWRF Funds $32,020
IV. HISTORY AND FACTS BRIEF:
A) As a condition of State Waste Discharge Permit Number ST 5369, section S4.E, the results
of an electronic leak detection inspection of the equalization and winter storage pond must be
submitted to Ecology no later than February 1, 2014, and must include a description of all
holes, tears, etc., and the repairs that were made.
B) With the City implementing upgrades at the Process Water Reuse Facility (PWRF) including
construction of new lined storage ponds and relining of the equalization pond, the City
requested an extension of the February 1, 2014 deadline for the electronic leak detection
report until the work was completed. The Washington State Department of Ecology
( WSDOE) approved the extension request for submitting the report by November 2, 2014.
C) Due to the liner in the EQ pond being tom and having to be replaced, the industrial
wastewater entering the PWRF in the winter was placed in the 115 million gallon (MG)
winter storage pond without being first routed through the EQ pond to settle out solids in the
wastewater. As a result, once the 115 MG pond was drained in the spring the pond then had
to be cleaned to remove an excessive amount of solids remaining in the pond. The 115 MG
pond is still actively being cleaned and the City has delayed having a leak detection survey
performed until the cleaning of the 115 MG pond has been completed. In doing so, the City
will avoid having to pay a second mobilization fee to have the company return to inspect the
additional pond. The City has discussed this with WSDOE and they have verbally agreed to
an additional extension. The City has provided a request for the additional extension on
October 8, 2014.
V. DISCUSSION:
D) Staff recommends approval of the Professional Services Agreement in the amount of $30,020
with Leak Location Services, LLC. to perform a leak location survey on the ponds at the
PWRF the first week of November 2014.
4(b)
Professional Services Agreement
(Summary Sheet)
Project: Process Water Reuse Facility Leak Detection
Consultant: Leak Location Services, Inc.
Address:_ 16124 University Oak San Antonio Texas 78249
Scope of Services:_ Conduct a geomembrane leak location survey for Four Ponds at the Process
Water Reuse Facility.
Term: 40 days Completion Date: 11/30/2014
Payments to Consultant:
❑ Hourly Rate:
❑x Fixed Sum of-.$ 30,020
❑. Other:
Insurance to be Provided:
1. Commercial General Liability:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
® $1,000,000 each occurrence; and $ 2,000,000 general aggregate
2. Professional Liability:
IN $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
Other Information:
a
v
Z
N
N
0
Y
N
C
O
a
Y_
�u
m
LL
N
U/
•.
41
Y
(0
3
N
N
d
U
CL`