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HomeMy WebLinkAbout07.31.14 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY July 31,2014 4:00 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., July 31,2014. 1. CALL TO ORDBR The meeting was called to order at 4:02 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Bishop, Clark, Dukelow, QuintanillaAbsent: Garcia Ms. Clark made a motion to excuse Commissioner Garcia's absence due to illness. Mr. Bishop seconded the motion and the motion passed unanimously,4 ayes,0 nays. STAFF AND EX OFFICIO MEMBERS Present: Atrdy Anderson, Executive Director Kathy Jones, Chief Financial Officer Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/HQS Inspector Lisa Richwine, Administrative Assistant/Recording Secretary VISITORS n/a 3. APPROVAL OF AGENDA: Mr. Bishop made a motion to approve the agenda as presented. Ms. Dukelow seconded the motion and it passed unanimously,4 ayes,0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of May 29,2014, and the checks listings for the month of May 2014 - Bank of the West General Operating Account checks numbered 52510-52688 totaling $239,772,8ank of the West Petty Cash checks numbered 1731-1732 totaling $104, and Bank of the West Security Deposit Fund checks numbered l2I3-12I4 totaling $389; and Bank of the West General Operating Account checks for the month of June 2014 numbered 52689-52860 totaling 529I,968, Bank of the West Petty Cash checks numbered 1733-1738 totaling $1,073, and Bank of the West Security Deposit Fund checks numbered L2I5-I2I8 totaling $182. Approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $10,861 .40 and, of that amount, $10,861.40 will be turned over for collection plus the collection processing fees. Board of Commissioners Meeting Minutes July 31,2014 Page2 of 4 5. STAFF REPORTS (a) Executive (Mr. Anderson) o Fourth and Pearl Update o Worked with Beacon and Foster Pepper to get the project financing closed. The closing finallyhappened at4:40 p.m. July 14,2014.o Walker Construction began "mobilizing', thatweek.o Granite Construction is onsite now and doing the earthwork.. Rough work is completed and the pad for the community building has been built up to grade and the foundation is being dng. o Would the board like to have a ceremonial groundbreaking? (Yes) o PHA Plan Significant Change o Held the Resident Advisory Board meeting. No residents attended and no comments were received. o Worked to get the Public Housing Accommodation and Continued Occupancy Policy (ACOP) and the Section 8 Administrative Plan (Admin Plan) updated to comply with the recent changes HUD has made: o Utility allowance for Housing Choice Vouchers; o Flat Rent computation; and, o Occupancy Standards. o Worked with staff to develop a marketing plan to keep current residents of Highland Park (HP) in their units after the subsidy ends in November. Staff will give current residents examples of what a comparable unit on the open market would cost versus what they will pay at HP beginning December 1.o To date, 7 of the tenants are moving because they cannot afford the new non-subsidized rents that will kick in on December 1,2014. (b) Finance (Ms. Jones) o Fourth and Pearl Closing - we received $100,000 in development fees this round. o Took a Department of Retirement Systems webinar.. Still working with HUD staff on Section 8 "Shortfall,, status. Discussion ensued regarding voucher portability and absorption. (c) Maintenance and Capital Fund (Mr. Sanders) Mr. Sanders is not present today. F:\Executive\Main\WPDATA\MINUTES\20 I 4\073 1 I 4.docx Board of Commissioners Meeting Minutes July 31,2014 Page 3 of 4 (d) Housing Programs (Ms. Salinas) o We have 12 vacancies in our Affordable Apartments.. Will submit the SEMAP (Section 8 Management Assessment Program) report by August 28,2014. (e) Security (Mr. Moore) Created and served Comply/Vacate and PaylYacateNotices. The 2015 FSS Program Coordinator application was submitted and is curently being evaluated. We will find out later this year if we will receive funding for that position. Served 1 Unlawful Detainer Action to a resident who was chronically delinquent with rent payments. The tenant vacated the unit one day prior to eviction. Currently working with HACPFC's attorney to serve another chronically delinquent resident. we've had two burglaries on HACPFC property within the last few months. In one, a suspect was charged and is awaiting trial. HACPFC property was damaged in the course of the incident and the Prosecutor's office has been made aware that we are interested in seeking restitution if the individual is convicted. The second burglary occurred in a vacant unit - graffiti was sprayed on interior walls. A neighboring tenant saw youngsters in the unit a few days prior to the burglary. The tenant confronted them and told them to leave; however, the tenant did not call HACPFC or the police before confronting the youngsters. The tenant was advised to do so in the future. Police are investigating the graffiti incident. we are still in the process of creating a Tenant Council. we are seeking representation from each HACPFC development and 4 of the 9 positions available are still open. Existing council members are creating by-laws. once the positions are filled, officers will be elected and the Council will enter negotiations with HACPFC for use of the HUD Resident Council funds. (f) Community Service (Ms. Richwine) worked on updating the PH-ACoP and Admin Plan guides to reflect changes HUD has implemented. Kept busy notarizing the numerous documents required for the financing for Fourth and Pearl Family Housing. Researched and ordered 3 new printers for staffuse. Advertising options for units was discussed. commissioner Dukelow recommended using Zillow. Discussed possibility of changing current application to include a "How did you find out about us?Tri-City Herald Giant Nickel Housing Search Northwest,Zlllow etc." o Pursued and scheduled Fair Housing training for staff. o a a a F:\Executive\Main\WPDATA\N4INUTES\20 I 4\073 1 14.docx Craig's List, Board of Commissioners Meeting Minutes July 31,2014 Page 4 of 4 6. NEW BUSINESS (a) (b) (c) Resolution #I4ll5-928 - Adopting a Significant Amendment to the Five-Year Plan Ms. Clark made a motion to adopt the resolution as presented by staff. Ms. Dukelow seconded the motion. The motion passed unanimously 4 ayes, 0 nays. Mr. Anderson pointed out that this change to the Flat Rent computations affects only 2 ofour current residents. Motions arising from board discussion of previous motions or discussion Urgent matters not included in the agenda due to lack of time 7.OTHER BUSINESS (a) Tenant Council President's Report(b) Visitor Agenda Visitors who wish to make a presentation need to submit to the Chair of the Board a written request at least two (2) weeks in advance, to be scheduled on the Visitor Agenda at the next regularly scheduled meeting. This request should be mailed to the Chair at 2505 W. Lewis Street, Pasco, WA 99301 . The Authority will not provide a translator. The Authority maintains a list of volunteer translators for use by interested parties. The Authority will not recruit translators. Interested citizens may request their names be added to the list of volunteer translators at any time by written notice. EXECUTIVE SESSION No Executive Session was held. ADJOURNMENT The meeting was adjourned at 4:37 p.m. The Board of Commissioners will next meet in regular session on August 28,2014,4:00 p.m. Minutes Prepared by: 8. 9. Chair, Board of Commissioners F. J.n, PHM Board of Commissioners Recording Secretary F :\Executive\l\4ain\WPDATA\MINUTESU0 I 4\0 7 3 I I 4. do cx