HomeMy WebLinkAbout07.31.14 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY
July 31,2014 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street,
Pasco, Washington at 4:00 p.m., July 31,2014.
1. CALL TO ORDBR
The meeting was called to order at 4:02 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Clark, Dukelow, QuintanillaAbsent: Garcia
Ms. Clark made a motion to excuse Commissioner Garcia's absence due to illness. Mr.
Bishop seconded the motion and the motion passed unanimously,4 ayes,0 nays.
STAFF AND EX OFFICIO MEMBERS
Present: Atrdy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
VISITORS n/a
3. APPROVAL OF AGENDA:
Mr. Bishop made a motion to approve the agenda as presented. Ms. Dukelow seconded the
motion and it passed unanimously,4 ayes,0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of May 29,2014, and the checks listings for the month of May 2014 - Bank of the
West General Operating Account checks numbered 52510-52688 totaling $239,772,8ank
of the West Petty Cash checks numbered 1731-1732 totaling $104, and Bank of the West
Security Deposit Fund checks numbered l2I3-12I4 totaling $389; and Bank of the West
General Operating Account checks for the month of June 2014 numbered 52689-52860
totaling 529I,968, Bank of the West Petty Cash checks numbered 1733-1738 totaling
$1,073, and Bank of the West Security Deposit Fund checks numbered L2I5-I2I8 totaling
$182. Approval of bad debt write offs for rent, utility billing, and miscellaneous in the
amount of $10,861 .40 and, of that amount, $10,861.40 will be turned over for collection
plus the collection processing fees.
Board of Commissioners Meeting Minutes
July 31,2014
Page2 of 4
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
o Fourth and Pearl Update
o Worked with Beacon and Foster Pepper to get the project financing
closed. The closing finallyhappened at4:40 p.m. July 14,2014.o Walker Construction began "mobilizing', thatweek.o Granite Construction is onsite now and doing the earthwork.. Rough work is completed and the pad for the community
building has been built up to grade and the foundation is being
dng.
o Would the board like to have a ceremonial groundbreaking?
(Yes)
o PHA Plan Significant Change
o Held the Resident Advisory Board meeting. No residents attended and
no comments were received.
o Worked to get the Public Housing Accommodation and Continued Occupancy
Policy (ACOP) and the Section 8 Administrative Plan (Admin Plan) updated to
comply with the recent changes HUD has made:
o Utility allowance for Housing Choice Vouchers;
o Flat Rent computation; and,
o Occupancy Standards.
o Worked with staff to develop a marketing plan to keep current residents of
Highland Park (HP) in their units after the subsidy ends in November. Staff will
give current residents examples of what a comparable unit on the open market
would cost versus what they will pay at HP beginning December 1.o To date, 7 of the tenants are moving because they cannot afford the new
non-subsidized rents that will kick in on December 1,2014.
(b) Finance (Ms. Jones)
o Fourth and Pearl Closing - we received $100,000 in development fees this
round.
o Took a Department of Retirement Systems webinar.. Still working with HUD staff on Section 8 "Shortfall,, status.
Discussion ensued regarding voucher portability and absorption.
(c) Maintenance and Capital Fund (Mr. Sanders)
Mr. Sanders is not present today.
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Board of Commissioners Meeting Minutes
July 31,2014
Page 3 of 4
(d) Housing Programs (Ms. Salinas)
o We have 12 vacancies in our Affordable Apartments.. Will submit the SEMAP (Section 8 Management Assessment Program) report
by August 28,2014.
(e) Security (Mr. Moore)
Created and served Comply/Vacate and PaylYacateNotices.
The 2015 FSS Program Coordinator application was submitted and is curently
being evaluated. We will find out later this year if we will receive funding for
that position.
Served 1 Unlawful Detainer Action to a resident who was chronically
delinquent with rent payments. The tenant vacated the unit one day prior to
eviction. Currently working with HACPFC's attorney to serve another
chronically delinquent resident.
we've had two burglaries on HACPFC property within the last few months. In
one, a suspect was charged and is awaiting trial. HACPFC property was
damaged in the course of the incident and the Prosecutor's office has been made
aware that we are interested in seeking restitution if the individual is convicted.
The second burglary occurred in a vacant unit - graffiti was sprayed on interior
walls. A neighboring tenant saw youngsters in the unit a few days prior to the
burglary. The tenant confronted them and told them to leave; however, the
tenant did not call HACPFC or the police before confronting the youngsters.
The tenant was advised to do so in the future. Police are investigating the
graffiti incident.
we are still in the process of creating a Tenant Council. we are seeking
representation from each HACPFC development and 4 of the 9 positions
available are still open. Existing council members are creating by-laws. once
the positions are filled, officers will be elected and the Council will enter
negotiations with HACPFC for use of the HUD Resident Council funds.
(f) Community Service (Ms. Richwine)
worked on updating the PH-ACoP and Admin Plan guides to reflect changes
HUD has implemented.
Kept busy notarizing the numerous documents required for the financing for
Fourth and Pearl Family Housing.
Researched and ordered 3 new printers for staffuse.
Advertising options for units was discussed. commissioner Dukelow
recommended using Zillow.
Discussed possibility of changing current application to include a "How did you
find out about us?Tri-City Herald Giant Nickel
Housing Search Northwest,Zlllow
etc."
o Pursued and scheduled Fair Housing training for staff.
o
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Craig's List,
Board of Commissioners Meeting Minutes
July 31,2014
Page 4 of 4
6. NEW BUSINESS
(a)
(b)
(c)
Resolution #I4ll5-928 - Adopting a Significant Amendment to the Five-Year Plan
Ms. Clark made a motion to adopt the resolution as presented by staff. Ms.
Dukelow seconded the motion. The motion passed unanimously 4 ayes, 0 nays.
Mr. Anderson pointed out that this change to the Flat Rent computations affects
only 2 ofour current residents.
Motions arising from board discussion of previous motions or discussion
Urgent matters not included in the agenda due to lack of time
7.OTHER BUSINESS
(a) Tenant Council President's Report(b) Visitor Agenda
Visitors who wish to make a presentation need to submit to the Chair of the Board a written request at least
two (2) weeks in advance, to be scheduled on the Visitor Agenda at the next regularly scheduled meeting.
This request should be mailed to the Chair at 2505 W. Lewis Street, Pasco, WA 99301 . The Authority will
not provide a translator. The Authority maintains a list of volunteer translators for use by interested parties.
The Authority will not recruit translators. Interested citizens may request their names be added to the list of
volunteer translators at any time by written notice.
EXECUTIVE SESSION
No Executive Session was held.
ADJOURNMENT
The meeting was adjourned at 4:37 p.m.
The Board of Commissioners will next meet in regular session on August 28,2014,4:00 p.m.
Minutes Prepared by:
8.
9.
Chair, Board of Commissioners
F. J.n, PHM
Board of Commissioners
Recording Secretary
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