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2014.09.02 Council Meeting Packet
Regular Meeting The Council A as City Hall will be 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance AGENDA PASCO CITY COUNCIL 7:00 p.m. September 2, 2014 wut take ptace on [ uesaay, 3eptemoer z Monday, September 1 in honor of Labor Day. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated August 4, 2014. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve claims in the total amount of $7,751,397.40. 2. To approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non- criminal, criminal, and parking) accounts receivable in the total amount of $257,865.77 and, of that amount, authorize $169,118.92 be turned over for collection. (c) Chapel Hill Park and Street Deeds (MF #DEED2014 -006): 1. Agenda Report from Dave McDonald, City Planner dated July 30, 2014. 2. Chapel Hill Park & Street Deeds — Overview Map. 3. Chapel Hill Park & Street Deeds — Vicinity Map. 4. Chapel Hill Park & Street Deeds — Park Quit Claim Deed. 5. Chapel Hill Park & Street Deeds — Street Dedication Deed. To accept the quit claim deed from American Home Centers Tri-Cities LLC for the Chapel Hill Park Site. -AND - To accept the dedication deed from Envision Homes for a portion of Chapel Hill Boulevard. (d) East Side Booster Pump Station Upgrade (BS 2.1) Project — Engineering Services: 1. Agenda Report from Ahmad Qayoumi, Public Works Director dated August 20, 2014. 2. E.S. Booster Pump Station— Vicinity Map. 3. E.S. Booster Pump Station —Professional Services Summary Sheet. To approve the Professional Services Agreement with RH2 Engineering, hrc., authorizing professional engineering services with respect to the East Side Booster Pump Station Upgrade project in the amount of $107,538 and, further, authorize the City Manager to sign the agreement. (e) Pasco Boat Basin Stormwater RetroFit Project — Geotechnical Services: 1. Agenda Report from Ahmad Qayoumi, Public Works Director dated August 20, 2014. 2. Pasco Boat Basin Geotechnical Services — Vicinity Map. 3. Pasco Boat Basin Geotechnical Services — Professional Services Summary Sheet. To approve the Professional Services Agreement with PBS Engineering & Environmental, Inc., authorizing professional geotechnical services with respect to the Pasco Boat Basin Stormwater RetroFit project in the amount of $16,900 and, further, authorize the City Manager to sign the agreement. (f) 30" Main (NW Area) — Geotechnical Services: 1. Agenda Report from Ahmad Qayoumi, Public Works Director August 20, 2014. 2. 30" Main (NW Area) Geotechnical Services — Vicinity Map. 3. 30" Main (NW Area) Geotechnical Services —Professional Services Summary Sheet. To approve the Professional Services Agreement with STRATA, Inc., authorizing professional geotechnical services with respect to the 30" Main (NW Area) sewer project in the amount of $22,470 and, further, authorize the City Manager to sign the agreement. Regular Meeting 2 September 2, 2014 (g) 30" Main (NW Area) - Survey Services: 1. Agenda Report from Ahmad Qayoumi, Public Works Director dated August 20, 2014. 2. 30" Main (NW Area) Survey Services -Vicinity Map. 3. 30" Main (NW Area) Survey Services -Professional Services Summary Sheet. To approve the Professional Services Agreement with Skillings Connolly, hic., authorizing professional survey services with respect to the 30" Main (NW Area) sewer project in the amount of $41,160 and, further, authorize the City Manager to sign the agreement. (h) 30" Main (NW Area) - Cultural Resources Assessment Services: 1. Agenda Report from Ahmad Qayoumi, Public Works Director dated August 20, 2014. 2. 30" Main (NW Area) Cultural Resources Assessment Services - Vicinity Map. 3. 30" Main (NW Area) Cultural Resources Assessment Services - Professional Services Summary Sheet. To approve the Professional Services Agreement with SWCA, Inc., authorizing professional cultural resources assessment services with respect to the 30" Main (NW Area) sewer project in the amount of $23,929 and, further, authorize the City Manager to sign the agreement. (i) I Three Rivers West, Phase 1- Final Plat (MY #FP2014 -006): 1. Agenda Report from Dave McDonald, City Planner dated August 27, 2014. 2. Three Rivers West, Phase 1- Overview Map. 3. Three Rivers West, Phase 1- Vicinity Map. 4. Three Rivers West, Phase 1- Final Plat. To approve the Final Plat for Three Rivers West, Phase 1. (j) I Reappointment to Regional Public Facilities District Board of Directors: 1. Agenda Report from Stan Strebel, Deputy City Manager August 26, 2014. To reappoint Saul Martinez to the Board of Directors of the Tri-Cities Regional Public Facilities District, term to expire October 1, 2017. (k) I Appointment to TRAC Advisory Board: 1. Agenda Report from Stan Strebel, Deputy City Manager August 26, 2014. To appoint Matt Watkins to the TRAC Advisory Board for years 2014 -2015. (1) 1 Resolution No. 3582, a Resolution of the Pasco City Council forming an ad -hoc Interchange Feasibility Study Executive Committee and confirming appointments thereto. 1. Agenda Report from Stan Strebel, Deputy City Manager dated August 28, 2014. 2. Interchange Feasibility Study Executive Committee -Resolution. To approve Resolution No. 3582, confirming the Mayoral appointments to the Executive Committee of the Interchange Feasibility Study. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) "Yard of the Month" Awards. (NO WRITTEN MATERIAL ON AGENDA) The following Pasco residents have been invited to attend the Council meeting to receive Certificates of Appreciation from the City Council for "Yard of the Month," August 2014. 1. Irma Vargas, 440 N. Beech Avenue 2. Mick and Liz Mikulecky, 3719 W. Nixon Street 3. Doug Christiansen and Jodi Mix, 5211 Santa Fe Lane 4. Anthony and Ginger Simpson, 5308 Bakerloo Lane (b) 'Business of the Month" Appearance Award. (NO WRITTEN MATERIAL ON AGENDA) The following Pasco business has been invited to attend the Council meeting to receive a Certificate of Appreciation from the City Council for "Business of the Month Appearance Award" for August 2014. 1. Yakima Federal Savings and Loan, 3604 W. Court Street 5. VISITORS - OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND /OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Finance Manager: General Fund Operating Statement through July 2014. Regular Meeting 3 September 2, 2014 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (a) J Rezone (MF #Z2014 -003) Rezone Property from C -3 (General Business) to R -3 (Medium- Density Residential). 1. Agenda Report from Shane O'Neill, Planner I dated August 27, 2014. 2. Solano Rezone – Vicinity Map. 3. Solano Rezone – Proposed Ordinance. 4. Solano Rezone – Binder Containing Hearing Record. CONDUCT A CLOSED RECORD HEARING Ordinance No. 4170, an Ordinance of the City of Pasco, Washington, amending the zoning classification of property located at 909 North 3"d Avenue from C -3 (General Business) to R -3 (Medium - Density Residential). MOTION: I move to adopt Ordinance No. 4170, rezoning the property located at 909 N. 3'a Avenue from C -3 to R -3 and, further, authorize publication by summary only. (b) I Street Vacation (MF #VAC2014 -005) A Portion of Nevada Avenue, Utah Avenue and Spokane Street. 1. Agenda Report from Dave McDonald, City Planner dated August 27, 2014. 2. Street Vacation, Nevada Ave, Utah Ave and Spokane St – Overview Map. 3. Street Vacation, Nevada Ave, Utah Ave and Spokane St – Vicinity Map. 4. Street Vacation, Nevada Ave, Utah Ave and Spokane St – Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating a portion of Nevada Avenue, Utah Avenue and Spokane Street. MOTION: I move to adopt Ordinance No. vacating a portion of Nevada Avenue, Utah Avenue and Spokane Street and, further, authorize publication by summary only. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: (a) Resolution No. , a Resolution accepting a notice of intent to commence annexation proceedings, providing a determination on the territory to be annexed and whether simultaneous zoning and the assumption of bonded indebtedness will be required. 1. Agenda Report from Dave McDonald, City Planner dated August 8, 2014. 2. Rogers Annexation – Overview Map. 3. Rogers Annexation – Vicinity Map. 4. Rogers Annexation – Proposed Resolution. 5. Rogers Annexation – Notice of hntent to Commence Annexation. MOTION: I move to approve Resolution No. _, accepting a Notice of Intent to commence annexation proceedings for the Rogers Annexation Area and providing a determination on the boundary, zoning and indebtedness related thereto. (b) Resolution No. , a Resolution of the City of Pasco, Washington adopting the Sylvester's Addition Neighborhood Revitalization Plan. 1. Agenda Report from Shane O'Neill, Planner I dated August 26, 2014. 2. Sylvester Plan – Proposed Resolution. 3. Sylvester Plan – Sylvester's Addition Neighborhood Revitalization Plan. MOTION: I move to approve Resolution No._, adopting the Sylvester's Addition Neighborhood Revitalization Plan. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) I Road 40 East Storm Drainage: 1. Agenda Report from Mike Pawlak, City Engineer dated August 27, 2014. 2. Road 40 East Storm Drainage – Vicinity Map. 3. Road 40 East Storm Drainage – Bid Summary. - MOTION: I move to award the low bid for the Road 40 East Storm Drainage Project to C &E Trenching, LLC in the amount of $61,215.18 and, further, authorize the Mayor to sign the contract documents. Regular Meeting 4 September 2, 2014 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required Item not previously discussed Q Quasi - Judicial Matter MF# "Master File #...." REMINDERS: 1. 12:00 p.m., Wednesday, September 3, 2601 N. Capitol Avenue — Franklin County Mosquito Control District Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY, Alt.) 2. 5:30 p.m., Thursday, September 4, P &R Classroom — Parks & Recreation Advisory Board Meeting. (COUNCILMEMBER SAUL MARTINEZ, Rep.; MIKE GARRISON, Alt.) 3. 4:00 p.m., Friday, September 5, Pasco High School "Kick -Off' Event and Edgar Brown Stadium Remodel Celebration. (MAYOR MATT WATKINS) MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 4, 2014 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Mike Garrison, Mayor Pro -tem. ROLL CALL: Councilmembers present: Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez, and Al Yenney. Excused: Rebecca Francik, Matt Watkins. Staff present: Stan Strebel, Acting City Manager; Eric Ferguson, Acting City Attorney; Rick White, Community & Economic Development Director; Bob Metzger, Police Chief, Bob Gear, Fire Chief and Mike Pawlak, City Engineer. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: Approval of Minutes: Minutes of the Pasco City Council Meeting dated July 21, 2014. Bills and Communications: To approve Claims in the amount of $2,784,154.04 ($1,044,926.75 in Check Nos. 199378 - 199579; $974,476.40 in Electronic Transfer Nos. 801648 - 801820, 801824- 801848, 801850- 801922, 801925- 801945, 801947 - 802015,802017- 802228,802247; $56,326.81 in Check Nos. 47061- 47137; 900000060 - 900000061; $560,610.18 in Electronic Transfer Nos. 30071545- 30072048; $2,000.00 in Electronic Transfer No. 75; $145,813.90 in Electronic Transfer Nos. 63 -67). Appointment to Regional Hotel/Motel Commission: To reappoint Vijay Patel (Holiday Inn Express) to a two -year term on the Tri- Cities Regional Hotel/Motel Commission, term to expire 8/31/16. Resolution No. 3576, a Resolution approving the 2015 NSP Program Year Annual Work Plan and Allocation. To approve Resolution No. 3576, allocating the estimated 2015 NSP Funds. Resolution No. 3577, a Resolution approving Federal 2015 HOME Annual Work Plan and Allocation. To approve Resolution No. 3577, allocating the estimated 2015 HOME Funds. Resolution No. 3578, a Resolution approving the Program Year 2015 Community Development Block Grant Allocations and Annual Work Plan. To approve Resolution No. 3578, allocating the estimated 2015 CDBG Funds. Resolution No. 3579, a Resolution fixing the time and date for a public hearing to consider vacating a portion of Nevada Avenue. To approve Resolution No. 3579, setting 7:00 pm, Tuesday, September 2, 2014 as the time and date to conduct a public hearing to consider vacating a portion of Nevada Avenue, Utah Avenue and Spokane Street. MOTION: Mr. Martinez moved to approve the Consent Agenda as read. Mr. Hoffmann seconded. Motion carried by unanimous Roll Call vote. 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 4, 2014 PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Pro -tern Garrison presented Certificates of Appreciation for July 2014 "Yard of the Month" to: Zaira Mosqueda, 208 N. Pennie Lane Pedro and Mary Medina, 1540 N. 16th Avenue Monte and Debbie Kelsey, 4702 Desert Plateau Drive Melody Rojas, 4303 Holland Lane Mayor Pro -tem Garrison presented a Certificate of Appreciation for July 2014 "Business Appearance of the Month" to: Harms Engineering, Inc., 1632 W. Sylvester Street Mayor Pro -tern Garrison presented a Proclamation to Bob Metzger, Police Chief, proclaiming August 5, 2014, "National Night Out." HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Easement Vacation (MF VAC2014 -004) Road Easement on Lot 5, Shaundee Estates. MAYOR PRO -TEM GARRISON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED VACATION. Mr. Tony Bachart, 2908 Rd. 61, vacation applicant, explained the details of the application. FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, MAYOR PRO -TEM GARRISON DECLARED THE PUBLIC HEARING CLOSED. Council and staff discussed the proposed vacation. Ordinance No. 4167, an Ordinance vacating a road easement in Shaundee Estates. MOTION: Mr. Martinez moved to adopt Ordinance No. 4167, vacating the Road Easement across the south 30 feet of Lot 5, Shaundee Estates and, further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Fire Safety Inspection Program. Resolution No. 3574, a Resolution establishing a Fire Safety Inspection Program for the City of Pasco. MOTION: Mr. Martinez move to approve Resolution No. 3574, establishing a Fire Safety Inspection Program for the City of Pasco. Mr. Yenney seconded. Motion carried unanimously. Ordinance No. 4168, an Ordinance of the City of Pasco, Washington amending Title 3 of the Pasco Municipal Code by Establishing Fees for a Fire Safety Inspection Program and Maximum Penalties for Noncompliance. MOTION: Mr. Martinez move to adopt Ordinance No. 4168, establishing fees for a Fire Safety Inspection Program and setting penalties for noncompliance and, further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 4, 2014 Ordinance No. 4169, an Ordinance of the City of Pasco, Washington adopting Chapter 13.62 "Pretreatment Regulations "; amending Section 13A.52.220 "Specific Prohibitions for Discharge," Section 13A.52.270 "Preliminary Treatment by Owner "; and repealing Section 13A.52.230 "Limitations on Wastewater Strength," Section 13A.52.280 "Permit Required," Section 13A.52.290 "Maintenance of Pretreatment Equipment and Facilities," Section 13A.52.300 "Acceptable Types of Pretreatment Facilities," Section 13A.52.310 "Location of Facilities," Section 13A.52.320 "Installation of Facilities," Section 13A.52.330 "Installation Schedule," Section 13A.52.340 "Pretreatment Waste Disposal," Section 13A.52.350 "Pretreatment Accidental Spill Containment Program," Section 13A.52.360 "Pretreatment Records Required," Section 13A.52.380 "Testing Methods and Responsibility," Section 13A.52.390 "Special Arrangements Concerning Industrial Wastes," and Section 13A.52.400 "Powers and Authority of Inspectors." MOTION: Mr. Martinez move to adopt Ordinance No. 4169, adopting the Wastewater Pretreatment Requirements and, further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. Ordinance No. 4170, an Ordinance of the City of Pasco, Washington amending the zoning classification of property located at 909 North 3rd Avenue from C -3 (General Business) to R -3 (Medium- Density Residential). Council and staff discussed the details of the proposed ordinance. MOTION: Mr. Martinez move to adopt Ordinance No. 4170, rezoning the property located at 909 N. 3rd Avenue from C -3 to R -3 and, further, authorize publication by summary only. Mr. Yenney seconded. MOTION: Mr. Yenney moved to hold a closed record hearing in September to discuss the record. Mr. Larsen seconded. Motion carried unanimously. Resolution No. 3580, a Resolution of the City of Pasco, Washington accepting the 2014 Downtown Pasco Development Authority Work Plan. MOTION: Mr. Martinez move to approve Resolution No. 3580, accepting the DPDA Work Plan of June 2014. Mr. Yenney seconded. Motion carried 4 -1. No — Larsen. Resolution No. 3581, a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for a church at 1734 North 5th Avenue. MOTION: Mr. Martinez move to approve Resolution No. 3581, approving a Special Permit for the location of a church at 1734 North 5th Avenue, as recommended by the Planning Commission. Mr. Yenney seconded. Motion carried unanimously. hl DVAIA:111,y ZM *3 Process Water Treatment System Optimization Phase III -Part II: Mr. Pawlak explained the details of the proposed agreement. MOTION: Mr. Martinez move to approve the Professional Services Agreement with CH2MHi11 authorizing professional services with respect to Phase III -Part II of the Process Water Treatment System Optimization project in the amount of $98,000 and, further, authorize the Mayor to sign the agreement. Mr. Yenney seconded. Motion carried unanimously. MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 4, 2014 Feasibility Traffic Study for Interchanges: Mr. Pawlak explained the details of the proposed agreement. MOTION: Mr. Martinez move to approve the Professional Services Agreement with Burger ABAM Inc., authorizing design services with respect to the Interchange Feasibility Study in the amount of $379,083 and, further, authorize the Acting City Manager to sign the agreement. Mr. Yenney seconded. Motion carried unanimously. Pasco Boat Basin Stormwater RetroFit Project: Council and staff discussed the details of the proposed agreement. MOTION: Mr. Martinez move to approve the Professional Services Agreement with SWCA Environmental Consultants authorizing Cultural Resource Services with respect to the Pasco Boat Basin Stormwater RetroFit Project in the amount of $15,266 and, further, authorize the Acting City Manager to sign the agreement. Mr. Yenney seconded. Motion carried unanimously. US395 /Court Street Pedestrian Overpass Repair, Project No. MI- ST- 9M- 13 -05: Council and staff discussed the details of the proposed agreement. MOTION: Mr. Martinez move to award the low bid for the US395 /Court Street Pedestrian Overpass Repair Project to C &E Trenching, LLC in the amount of $25,096.42 and, further, authorize the Mayor to sign the contract documents. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. Road 60/Three- Rivers Drive Park: MOTION: Mr. Martinez move to approve the bid amount for the Road 60 /Three Rivers Drive Park to DGR Grant Construction in the amount of $149,900 (park portion) and to authorize staff to complete the project in accordance with the applicable agreements. Mr. Yenney seconded. Motion carried by unanimous Roll Call vote. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:44 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk PASSED and APPROVED this 2nd day of September, 2014. CITY OF PASCO Council Meeting of: September 2, 2014 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against the city and that we are authorized to authenticate and certify to said claim. 4i1em61re anager unyele MagOn, Finance Services Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 2 day of September, 2014 that the merchandise or services hereinafter specified have been received and are approved for payment: Claims Bank Pavroll Sank Gen'I Bank Electronic Bank Combined Check Numbers 199580- 200068 4713847299 900000067 Total Check Amount $4,013,629.55 $119,759.64 Electronic Transfer Numbers 802137 - 802226 30072049 - 30073045 802229 - 802246 802248 - 802602 Total EFT Amount $2,027,247.36 $7,133,497.76 Councilmember 76 -80 68 -73 $13,486.33 $443,776.76 SUMMARY OF CLAIMS BY FUND: GENERALFUND STREET ARTERIAL STREET STREET OVERLAY C. D. BLOCK GRANT HOME CONSORTIUM GRANT SCHOOL IMPACT FEE KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI MODAL FACILITY RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMNT LODGING LITTER CONTROL REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING ECONOMIC DEVELOPMENT STADIUWCONVENTION CENTER GENERAL CAP PROJ CONSTRUCTION WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICALIDENTAL INSURANCE FLEX PAYROLL CLEARING GRAND TOTAL ALL FUNDS: Total Checks $ 4,133,389.19 Total EFTS 6 3,618,008.21 Grand Total 6 7,751,397.40 Councilmember 829,105.68 166,207.82 0.00 599,784.47 39,873.33 26,750.00 251,561.00 3,503.03 63,886.93 479,492.06 3,095.65 2,274,839.14 $ 7,751,397.40 3(b).1 AGENDA REPORT FOR: City Council DATE: August 13, 2014 TO: Stan Strebel, Acting City Mana REGULAR: September 2, 2014 Rick Terway, Administrative & y Services Director FROM: Dunyele Mason, Financial Services M ger .�� SUBJECT: BAD DEBT WRITE -OFF'S /COLLECTION. I. REFERENCE (S): Write -off and collection lists are on file in the Finance Department. II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and parking) accounts receivable in the total amount of $257,865.77 and, of that amount, authorize $169,118.92 be turned over for collection. III. HISTORY AND FACTS BRIEF: 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write -offs are under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $10.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off's including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non - criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are either un- collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY — These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 3(b).2 Amount Direct Referred to Total Write -offs Collection Write -offs Utility Billing $ 570.82 4,595.61 5,166.43 Ambulance $ 86,882.03 10,652.36 97,534.39 Court A/R $ .00 151,821.00 151,821.00 Code Enforcement $ 1,264.00 2,049.95 3,313.95 Cemetery $ .00 .00 .00 General $ 30.00 .00 30.00 Miscellaneous $ .00 .00 .00 TOTAL: $ 88,746.85 169,118.92 257,865.77 3(b).2 AGENDA REPORT FOR: City Council July 30, 2014 TO: Stan Strebel, Acting City Manage Workshop Mtg.: 8/11/14 Rick White, Regular Mtg.: 9/2/14 Community & Economic Development Director FROM: David I. McDonald, City Planne c. SUBJECT: CHAPEL HILL PARK AND STREET DEEDS (MF # DEED 2014 -006) I. REFERENCE(S): 1. Chapel Hill Park & Street Deeds - Overview Map 2. Chapel Hill Park & Street Deeds - Vicinity Map 3. Chapel Hill Park & Street Deeds - Park Quit Claim Deed 4. Chapel Hill Park & Street Deeds — Street Dedication Deed II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 8/11: DISCUSSION: 9/2: MOTION # 1: I move to accept the quit claim deed from American Home Centers Tri- Cities LLC for the Chapel Hill Park site. MOTION # 2: I move to accept the dedication deed from Envision Homes for a portion of Chapel Hill Boulevard. III. FISCAL IMPACT $15,813.60 in Park Impact Fees from District # 3 IV. HISTORY AND FACTS BRIEF: A. In late 2003 the City Council approved a preliminary plat of the Chapel Hill development. The plat included a park site at the northeast corner of Chapel Hill Boulevard and Saratoga Lane. Prior to completion of the subdivision the original developer (MT -1 LLC) filed for bankruptcy and lost the property. Liberty Bankers Life Insurance Company repossessed the property and filed a new preliminary plat application in 2009 for the remaining undeveloped and unsold portions of the subdivision. B. As a condition of preliminary plat approval for Chapel Hill Division II, Liberty Bankers Life was required to dedicate the original 5 acre park site to the City when 60 permits had been issued for new homes. However, Liberty Bankers Life promptly sold the park site and Chapel Hill Division II to All American Homes Tri- Cities, LLC. The City then entered into a park dedication agreement with All American Homes to ensure that the five acre park site would be deeded to the City at the appropriate time. C. All American Homes failed to follow through with obligations to Liberty Bankers Life. Liberty Bankers Life foreclosed on all of the property sold to All American Homes except the park site. The lots were then resold to various builders but, mostly to Hayden Homes. 3(c) D. Hayden Homes shouldered the responsibility of improving Chapel Hill Boulevard in front of the park site which included the installation of curbing, sidewalks, street paving, street lighting and other street improvements. The park site was also rough graded and hydro seeded to control dust. E. The point has been reached in the development process where the park site must be deeded to the City. All American Homes Tri- Cities, LLC, as the title holder of the park site has signed a deed deeding the park site, to the City. Unfortunately All American Homes stopped paying taxes on the park site and as a result there are $15,813.60 in back taxes owing on the property. When the deed to the City is recorded all taxes, penalties and interest will cease to accrue. However, the $15,813.60 will need to eventually be paid. The park impact fees collected from development in the neighborhood could be used to pay the back taxes as part of the acquisition process for the park. The City in essence would be purchasing a five acre park site with a fully developed street for about $16,000 or just over seven cents a square foot. F. The final complication in this matter is the fact that the street improved by Hayden Homes in front of the park site is not owned by Hayden Homes, All American Homes or Liberty Bankers Life. The land occupied by the street improvements is owned by Envision Homes. Envision Homes has been cooperating with Hayden Homes and the City on this matter and has provided the City with a dedication deed for the necessary right -of -way fronting the park site. G. Staff is recommending the Council accept both the quit claim deed for the park land and the dedication deed for the street right -of -way. -Q- `V/ � o c W INIC CISO O N^ "V W � U Q U �% fI LLI 1 L y 7-w, U'R �. iLtI I� AFTER RECORDING MAIL TO: Hayden Homes LLC Attn; Amy Sandavol 2464 SW Glacier Place, Suite 110 Redmond, OR 97756 Document'Fitle: Quit Claim Deed Reference Number: Auditor Fee # Grantor: American Home Centers Tri- Cities LLC Grantee: City of Pasco Legal Description: See Exhibit A Assessor's Tax Parcel No: 117470139 QUIT CLAIM DEED THE GRANTOR (S) American Home Centers Tri- Cities LLC, a Washington Limited Liability Company, by donation pursuant to RCW 35A.79.010, dedicates, conveys and quit claims to the City of Pasco, Municipal Corporation of the State of Washington, the described real estate attached hereto under Exhibit A, situate in the County of Franklin, State of Washington, together with all after acquired title of the Grantor herein. See Attached Exhibit "A" Dated this day of 2014. 'rames geber, P es dent STATE OF WASHINGTON ) ) SS. County of 6- io On this date personally appeared before me JAMES WEBER, to me known to be President of AMERICAN HOME CENTERS TRI- CITIES LLC that executed the foregoing instrument, and acknowledge the instrument to be the free and voluntary act of said Corporation, for the uses and purposes therein mentioned, and on oath stated that they are authorized to execute the said instrument. Given under my hand and official seal this b day of 2014. Notary Public in and fo the St of Washington, residing at A[1 b My appoint ent expires: EXHIBIT A ., 1'UBt,YE PTN SE 15 -9 -29 OAF: A parcel of land in a portion of the Southeast quarter of Section 15, Township 9 North, Range 29 East, Willamette Meridian, Franklin County, Washington, described as follows: Beginning at a Bureau of Reclamation Brass Cap marking the Northwest corner of the Southwest quarter of said Section 15, as shown in "CHAPEL HILL PHASE ONE" according to the Plat thereof, recorded in Volume D of Plats, page 286, Records of Franklin County, WA; Thence South 00 026'24" West along the West line of the Southwest quarter of said Section 15 for a distance of 749.22 feet to the Northerly right -of -way line of Chapel Hill Boulevard, said point being 40.00 feet Northerly of the centerline of said Chapel Hill Boulevard when measured at right angles; Thence leaving the West line of the Southwest quarter of said Section 15 and following the Northerly right -of -way line of said Chapel Hill Boulevard the following courses; Thence South 89 135'33" East, 1284.93 feet; Thence South 85 043'29" East, 148.24 feet; Thence South 8995'33' East, 301.99 feet; Thence Southeasterly along the arc of a 730.00 -foot radius tangent curve to the right (the radius of which bears South 00 024'27" West) through a central angle of 22 038'08" for an arc distance of 288.40 feet; Thence South 66 057'25' East, 950.69 feet to the TRUE POINT OF BEGINNING; Thence leaving the Northerly right -of -way line of said Chapel Hill Boulevard, North 23 002135" East, 270.00 feet to the Southerly right -of -way line of State Route 182; Thence along the Southerly right -of -way line of State Route 182, South 66 057'25" East, 806.00 feet; Thence leaving the Southerly right -of -way line of State Route 182, South 23 002'35" West, 270.00 feet; Thence North 66 097'25" West, 806.00 feet to the True POINT OF BEGINNING After Recording, Return To: City of Pasco, Washington Attu: City Planner 525 North 3rd Pasco, WA 99301 DEDICATION DEED Tax Parcel No. 11747o153 THE GRANTOR, ENVISION HOMES LLC, a Washington State Limited Liability Company, by donation pursuant to RCW 35A.79.010, dedicates, conveys and quit claims to the GRANTEE, THE CITY OF PASCO, a Municipal Corporation of the State of Washington, for the public use, as a public right -of -way and all interest in the land described as follows: A strip of land 60.00' wide, being located in the Northwest quarter of the Southeast quarter and the Southwest quarter of the Southeast quarter of Section 15 of Township 9 North in Range 29 East, W.M., Franklin County, Washington, described more particularly as follows: Commencing at the intersection of Belmont Drive with Saratoga Lane centerlines, as shown on the Plat of Chapel Hill Phase 4, recorded in Volume D of Plats at Page 390, Records of the Franklin County Auditor, Thence N 25 °02'35" E along the centerline of Saratoga Lane, a distance of 260.00' to the intersection of Saratoga Lane centerline with Chapel Hill Boulevard centerline; Thence N 68 °02'04" E a distance of 42.43' to the True Point of Beginning for this Legal Description; Thence S 66 °57'25" E a distance of 706.48; Thence S 23 002'35" W a distance of 60.00'; Thence N 66 °57'25" W a distance of 666.47'; Thence along the arc of a curve concave to the South, having a radius of 40.00', an arc length of 62.83',and being subtended by a chord that bears S 68 002'35" W a distance of 56.57'; Thence N 23 °02'35" E a distance of 100.01' to the True Point of Beginning. (See Exhibit No 1) DATED this -1� day of 2014. Dedication Deed -1 GRANT STATE OF WASHINGTON ss. County of Ki 3 ) On this 1+►? day of S� 2014, before me, the undersigned dul commissioned aft swom, personally appeared e r to me known to be the individual(s) described above and h executed the within and foregoing instrument as an agent of the owner(s) of record, and acknowledged to me tha It lslwAhey signed the same as �iiak free and voluntary act and deed, for the uses and purposes therein mentioned, and on oath stated that(g)shehhey @" authorized to execute the said instrument. GIVEN under by hand and official seal this 1th day of 7UI 2014. A Print Name: MrianA L. `Per2�li NOTARY PUBLIC in and for the State of W Residing at: YI cn My Commission Expires: I1— —►% BRIANA L PERETTI NOTARY PUBLIC STATE OF WASHINGTON COMMISSION EXPIRES NOVEMBER 29, 2017 Dedication Deed - 2 I � i / , a O �. S4R b ?3S fCq 44 Lj O Q1 pp mN 0 22J4,00 m i n nr� � Sti � rmui e� r n�� W� rVI m ca N. / z N .b i.0 /Nm N 2 eQ O .c' o, / m cj 0 Z / " m m2 / N9ej 7 �9m m ��m I�y /G9A m H y Z 4F Pr" Je's00 ti 10 it F NO CD / O A C) N=om u m Alto. �� / R in A oIO�yZD / / 40%0p �O] Ln �,a / N A Ll / D is O / Ll D P o ro m `` / % PROP xs /PpFY...,. ..... r NOME l � OFryrt,R N l � S ANO 0'?Js- J Exhibit 1 A 3 Y Sr �O n y9W ~ n c7 5 North Colville Street CLIENT: HAYDEN HOMES PROJECT NO.: 3429 -00 SURVEYOR: PWP TOM INS DATE: 4 -9 -2014 HD Walla, WA 88382 Walla alla, CALC BY: PWPT DRAWN BY: PWPT SCALE: 1 "= 100' 30016 306/885.3488 5091547.5129 fex SECTION: 15 TOWNSHIP: 9N RANGE: 29E engineers landscapearchitects planners surveyors Intemet:W .hdJdeslgngroup.com CITY: PASCO COUNTY: FRANKLIN I SHEET 1 OF i AGENDA REPORT NO. 30 FOR: City Council August 20, 2014 TO: Stan Strebel, Acting City Manage;� FROM: Ahmad Qayoumi, Public Works Director Workshop Mtg.: 08/25/2014 Regular Mtg.: 09/02/2014 SUBJECT: East Side Booster Pump Station Upgrade (BS 2.1) Project - Engineering Services I. REFERENCE(S): 1. E.S. Booster Pump Station — Vicinity Map 2. E.S. Booster Pump Station — Professional Services Summary Sheet II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 08/25: Discussion 09/02: MOTION: I move to approve the Professional Services Agreement with RH2 Engineering, Inc., authorizing professional engineering services with respect to the East Side Booster Pump Station Upgrade project in the amount of $107,538, and further, authorize the City Manager to sign the agreement. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF; A) The City of Pasco Comprehensive Water System Plan identifies a near tern capital improvement project to upgrade the pump capacity and provide on -site emergency power at the existing East Side Booster Pump Station. B) Constructed in 1981, the East Side Booster Pump Station, located on Oregon Avenue, draws water from Pressure Zone I and releases to Pressure Zone 2, raising the pressure from the low 40s psi to the high 70s psi. The pump station houses four electric motor driven pumps and one diesel motor driven backup pump. The electric pumps operate individually, and in combination, with a maximum pumping capacity of approximately 3,000 gpm. C) The Comp Plan calls for the addition of at least one pump. This recommendation is couched with the caveat that planning for the East Side booster pumping station should include a detailed engineering study to determine the best updates to match future demand conditions. The final Comp Plan recommendation calls for the addition of full emergency backup power to the pump station to ensure system reliability. D) Water Rates will provide funding for both the design and construction phases. V. DISCUSSION: A) The City's intent is to have an engineering consultant initiate and complete all aspects of the proposed booster station upgrade study /design project. B) In July of 2014, Staff issued a Request for Proposal for the East Side Booster Station Upgrade analysis and design phases. C) On July 18, 2014, City received one proposal from one consultant. During July 2014, Staff reviewed the proposal and deemed the consultant to be qualified to complete the design of this project by the rating panel. Contract negotiations were conducted during August 2014. D) Staff proposes to contract with RH2 Engineering, Inc., to provide the following: • An engineering analysis of the pump station to determine the future needs of the area served by the East Side Booster Pump Station, containing, water model system modeling, engineering analyses /calculations, and conclusions and recommendations for the design and construction of the pump station improvements. 3(d) mrofilLy"T MAARP 4:, �t 9 i PROJECYAREA � Y y a a: ® ii 3 ♦ y� Y ice' ' 1 s w + Y AGENDA REPORT NO. 29 FOR: City Council August 20, 2014 TO: Stan Strebel, Acting City Manage FROM: Ahmad Qayoumi, Public Works Director Workshop Mtg.: 08/25/2014 Regular Mtg.: 09/02/2014 SUBJECT: Pasco Boat Basin Stormwater RetroFit Project - Geotechnical Services I. REFERENCE(S): 1. Pasco Boat Basin Geotechnical Services — Vicinity Map 2. Pasco Boat Basin Geotechnical Services — Professional Services Summary Sheet II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 08/25: Discussion 09/02: MOTION: I move to approve the Professional Services Agreement with PBS Engineering & Environmental, Inc., authorizing professional geotechnical services with respect to the Pasco Boat Basin Stormwater RetroFit project in the amount of $16,900, and further, authorize the City Manager to sign the agreement. M. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) In 2013, similar to other years, we applied for available grants to help us address stormwater mitigation measures within the City in order to remain compliant with Ecology's NPDES Permit requirements. B) Typically we receive $50,000 to $100,000 annually. The funds have been helpful in funding some of the Permit's project and public education and outreach requirements. We also utilized previous grants to purchase equipment, such as street sweepers, to help reduce stormwater pollution. C) Late 2013, the City was awarded $170,000 in Dept. of Ecology grant monies to perform a retrofit design to infiltrate approximately 25% of the runoff from the stormwater basin that discharges to the Columbia River via the pipe located near the Pasco Marina. D) January 2014, the City began in -house development of engineering plans for this project considering the use of Sylvester and Volunteer Parks for infiltration facilities, with an ultimate goal of eliminating all our surface water discharges to the Columbia River. V. DISCUSSION: A) The design and construction of the proposed infiltration facilities is best accomplished with a geotechnical investigation/report to document subsurface conditions and determine the final infiltration rates of the underground stormwater facilities. B) All geotechnical reports that contain engineering analyses and/or provide specific design recommendations must be signed and stamped by a licensed professional engineer with expertise in geotechnical engineering. C) In July of 2014, Staff issued a Request for Proposal for the Pasco Boat Basin Stormwater RetroFit Project. On July 18, 2014, City received four proposals from qualified consultants. Staff reviewed the proposal and rated the consultants using the Consultant Criteria Ranking Form. The raring panel included representatives from Engineering. D) PBS Engineering & Environmental, Inc., was unanimously selected to be most qualified to complete the design of this project by the rating panel. Contract negotiations were conducted during August 2014. E) Accordingly, staff proposes to contract with an outside geotechnical professional to provide the following: 3(e) • A baseline soil exploration program to perform reconnaissance, collect data, and conduct geotechnical investigation work in the areas of the proposed infiltration facilities. A report detailing the existing geologic conditions of the impact areas, engineering analyses/calculations, and conclusions and recommendations for the design and construction of the infiltration facilities. VICINITY MAP 9 _z, i S 1! -, ! a -u�. +1F 3. ;R ,ter '� r'44y i �'� N ` •, �" ;� - sa4 V kok 11 �'C' ".��``.�1,� x� •.Il : _ T.7�, Wi yYA'VC.f .aI' 1r'lj a _ e ' AL T AREAS Fy nr {� .F �n nY��y,•� AL Professional Services Agreement (Summary Sheet) Pasco Boat Basin Stormwater Retrofit - Geotechnical Services PBS Engineering & Environmental, Inc. Address: 400 Bradley Boulevard, Suite 300, Richland, WA 99352 Scope of Services: PBS Engineering & Environmental, Inc. proposes to provide the following: A baseline soil exploration program to perform reconnaissance collect data and conduct geotechnical investigation work in the areas of the proposed infiltration facilities. A report detailing the existing geologic conditions of the impact areas, engineering analyses /calculations, and conclusions and recommendations for the design and construction of the infiltration facilities. Term: 15 months Completion Date: 12/31/2015 Payments to Consultant: ❑ Hourly Rate: $ ® Fixed Sum of: $ 16,900 ❑ Other: Insurance to be Provided: 1. Commercial General Liability: ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or ® $1000,000 each occurrence; and $ 2,000 000 general aggregate 2, Professional Liability: ® $1,000,000 per claim; ❑ $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit Other Information: AGENDA REPORT NO. 28 FOR: City Council �Q�j� TO: Stan Strebel, Acting City Manao1M FROM: Ahmad Qayoumi, Public Works Director SUBJECT: 30" Main (NW Area) - Geotechnical Services I. REFERENCE(S): August 20, 2014 Workshop Mtg.: 08/25/2014 Regular Mtg.: 09/02/2014 1. 30" Main (NW Area) Geotechnical Services — Vicinity Map 2. 30" Main (NW Area) Geotechnical Services — Professional Services Summary Sheet II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 08/25: Discussion 09/02: MOTION: I move to approve the Professional Services Agreement with STRATA, Inc., authorizing professional geotechnical services with respect to the 30" Main (NW Area) sewer project in the amount of $22,470, and further, authorize the City Manager to sign the agreement. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) The recently adopted City of Pasco Comprehensive Sewer Plan identifies a near term capital improvement project to support the extension of sewer service to the northwest area of the City. B) The proposed 30" diameter sewer trunk line servicing the northwest area extends approximately 10,800 feet from the Broadmoor Boulevard/Bums Road intersection to the existing sewer manhole located in Court Street on the northwest side of the I -182 bridge. C) City Engineering staff will design the sewer trunk line in- house. D) Outside consultants will be retained to gather specialty data to facilitate the in -house design process. E) Sewer Rates will provide funding for the pre - design data gathering and in -house design efforts. F) A Revenue Bond will provide funding for the construction phase. G) City Engineering staff will submit grant and low interest loan applications in an effort to obtain supplemental funding for the construction phase. V. DISCUSSION: A) The design and construction of the proposed sewer main is best accomplished with a geotechnical investigation/report to document subsurface conditions along the proposed sewer main. B) All geotechnical reports that contain engineering analyses and/or provide specific design recommendations must be signed and stamped by a licensed professional engineer with expertise in geotechnical engineering. C) In July of 2014, Staff issued a Request for Proposal for the 30" Main (NW Area) Geotechnical Services Project. On July 18, 2014, City received four proposals from qualified consultants. Staff reviewed the proposal and rated the consultants using the Consultant Criteria Ranking Form. The rating panel included representatives from Engineering. D) STRATA, Inc., was unanimously selected to be most qualified to complete the design of this project by the rating panel. Contract negotiations were conducted during August 2014. E) Accordingly, staff proposes to contract with an outside geotechnical professional to provide the following: 3(f) • A baseline soil exploration program to perform reconnaissance, collect data, and conduct geotechnical investigation work along the proposed sewer main corridor. A report detailing the existing geologic conditions of the corridor, engineering analyses /calculations, and conclusions and recommendations for the design and construction of the sewer main. VICINITY MAP d'oi.'r.. '• v F #JA V cfp "rt �;YC'`Jb§'b.aA�Y• },v� q^ 5 p � � rC � Lam• L`� r Y' �`°' v J46iad s .iS { PROJECT AREAS 4 Professional Services Agreement (Summary Sheet) 30" Main (NW Area) - Geotechnical Services STRATA, Inc. Address: 6 O'Donnell Road, Pullman, WA 99163 Scope of Services: STRATA, Inc, proposes to 2rovide the following: A baseline soil exploration program to perform reconnaissance, collect data and conduct geotechnical investigation work along the proposed sewer main corridor. A report detailing the existing geological conditions of the corridor, engineering analyses /calculations, and conclusions and recom- mendations for the design and construction of the sewer main. Term: 15 months Completion Date: 12/31/2015 Payments to Consultant: 0 Hourly Rate: ® Fixed Sum of: $ 22,470 0 Other: Insurance to be Provided: 1. Commercial General Liability; CJ $1,000,000 each occurrence; 0 $2,000,000 general aggregate; or ® $10001000 each occurrence; and $ 21.000,000 general aggregate 2. Professional Liability: 3 $1,000,000 per claim; Q $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit Other Information: AGENDA REPORT NO. 27 FOR: City Council TO: Stan Strebel, Acting City Manage FROM: Ahmad Qayoumi, Public Works Director SUBJECT: 30" Main (NW Area) - Survey Services I. REFERENCE(S): August 20, 2014 Workshop Mtg.: 08/25/2014 Regular Mtg.: 09/02/2014 1. 30" Main (NW Area) Survey Services — Vicinity Map 2. 30" Main (NW Area) Survey Services — Professional Services Summary Sheet II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 08/25: Discussion 09/02: MOTION: I move to approve the Professional Services Agreement with Skillings Connolly, Inc., authorizing professional survey services with respect to the 30" Main (NW Area) sewer project in the amount of $41,160, and further, authorize the City Manager to sign the agreement. HI. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) The recently adopted City of Pasco Comprehensive Sewer Plan identifies a near term capital improvement project to support the extension of sewer service to the northwest area of the City. B) The proposed 30" diameter sewer trunk line servicing the northwest area extends approximately 10,800 feet from the Broadmoor Boulevard/Bums Road intersection to the existing sewer manhole located in Court Street on the northwest side of the I -182 bridge. C) City Engineering staff will design the sewer trunk line in- house. D) Outside consultants will be retained to gather specialty data to facilitate the in -house design process. E) Sewer Rates will provide funding for the pre - design data gathering and in -house design efforts. F) A Revenue Bond will provide funding for the construction phase. G) City Engineering staff will submit grant and low interest loan applications in an effort to obtain supplemental funding for the construction phase. V. DISCUSSION: A) The identification and design of the most suitable route for the proposed sewer main is best accomplished with a baseline existing conditions map. B) A baseline existing conditions map showing control points, section lines, rights -of- way, property lines, and easements, in addition to existing conditions and topography, must be completed by a licensed professional land surveyor. C) In July of 2014, Staff issued a Request for Proposal for the 30" Main (NW Area) - Survey Services Project. On July 18, 2014, City received three proposals from qualified consultants. Staff reviewed the proposal and rated the consultants using the Consultant Criteria Ranking Form. The rating panel included representatives from Engineering. D) Skillings Connolly, Inc, was unanimously selected to be most qualified to complete the design of this project by the rating panel. Contract negotiations were conducted during August 2014. E) Staff proposes to contract with an outside survey professional to provide the following: • Survey and mapping work to collect data and prepare an existing conditions baseline survey map in the neighboring vicinity of the proposed 30" sewer main. 3(g) 1r w VICINITY MAP y. Professional Services ,Agreement (Summary Sheet) 30" Main (NW Area) - Survey Services Skillings Connolly, Inc. Address: 5016 Lacey Boulevard, Lacey, WA 98503 Scope of Services: Skillings Connolly Inc proposes to provide the following Survey and mapping work to collect data and prepare an existing conditions baseline survey map in the neighboring vicinity. Term: 15 months Completion Date: 12/31/2015 Payments to Consultant: C7 Hourly Rate: $ ® Fixed Sum of: $ 41,160 0 Other: Insurance to be Provided; 1. Commercial General Liability: El $1,000,000 each occurrence; M $2,000,000 general aggregate; or [2 $000,000 each occurrence; and $ 2,000,000 general aggregate 2. Professional Liability: 0 $1,000,000 per claim; C $1,000,000 policy aggregate limit; or C7 $ per claim; and $ per policy aggregate limit Other Information: AGENDA REPORT NO, 26 FOR: City Council p August 20, 2014 . f TO: Stan Strebel, Acting City Manaae) J FROM: Ahmad Qayoumi, Public Works Director Workshop Mtg.: 08/25/2014 Regular Mtg.: 09/02/2014 SUBJECT: 30" Main (NW Area) - Cultural Resources Assessment Services I. REFERENCE(S): 1. 30" Main (NW Area) Cultural Resources Assessment Services — Vicinity Map 2. 30" Main (NW Area) Cultural Resources Assessment Services — Professional Services Summary Sheet H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 08/25: Discussion 09/02: MOTION: I move to approve the Professional Services Agreement with SWCA, Inc., authorizing professional cultural resources assessment services with respect to the 30" Main (NW Area) sewer project in the amount of $23,929, and further, authorize the City Manager to sign the agreement. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) The recently adopted City of Pasco Comprehensive Sewer Plan identifies a near term capital improvement project to support the extension of sewer service to the northwest area of the City. B) The proposed 30" diameter sewer trunk line servicing the northwest area extends approximately 10,800 feet from the Broadmoor Boulevard/Bums Road intersection to the existing sewer manhole located in Court Street on the northwest side of the I -182 bridge. C) City Engineering staff will design the sewer trunk line in- house. D) Outside consultants will be retained to gather specialty data to facilitate the in -house design process. E) Sewer Rates will provide funding for the pre - design data gathering and in -house design efforts. F) A Revenue Bond will provide funding for the construction phase. G) City Engineering staff will submit grant and low interest loan applications in an effort to obtain supplemental funding for the construction phase. V. DISCUSSION: A) The identification of hundreds of archaeological sites along the Columbia River and Columbia Plateau attest to ancient human occupation of this area. B) Most grant funding agencies (including the Department of Ecology) require the cultural resources review process be complete before ground- disturbing activities commence. C) In July of 2014, Staff issued a Request for Proposal for the 30" Main (NW Area) Cultural Resources Project. D) On July 18, 2014, City received one proposal from one consultant. During July 2014, staff reviewed the proposal and deemed the consultant to be qualified to complete the design of this project by the rating panel. Contract negotiations were conducted during August 2014. E) Accordingly, staff proposes to contract with an outside cultural resources assessment professional to provide the following: • Archaeological, historical, and cultural resources investigation /assessment work of the proposed sewer main corridor. 3(h) • A cultural resources assessment report to communicate the objectives, methods, research efforts, and field findings of the investigation. • Specific recommendations for the design and installation of the proposed sewer main project. • A Discovery Plan in the event an archaeological, historical, or cultural resources artifact is encountered during construction. VICINITY MAP IE' PROJECT AREAS Now or" A ft- i NL Professional Services Agreement (Summary Sheet) Project: 30" Main (NW Area) - Cultural Resources Assessment Services Consultant: SWCA, Inc. Address: 1220 SW Morrison, Suite 700, Portland, OR 97205 Scope of Services: SWCA proposes to provide the following: Archaeological, historical, and cultural resources investigation /assessment work of the proposed sewer main corridor. A cultural resources assessment report to communicate the objections, methods, research efforts, and field findings of the investigation. Specific recommendations for the design and installation of the proposed sewer main project. A Discovery Plan in the event an archaeological, historical, or cultural resources artifact is encountered during construction. Term: 15 months Completion Date: 12/31/2015 Payments to Consultant: ❑ Hourly Rate: $ E1 Fixed Sum of: $ 23,929 ❑ Other: Insurance to be Provided: 1. Commercial General Liability: ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or ® $1,000,000 each occurrence; and $ 2,000,000 general aggregate 2. Professional Liability: IXI $1,000,000 per claim; ❑ $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit Other Information: AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manager Rick White, Community & Economic Development Director FROM: David I. McDonald, City Planner SUBJECT: Three Rivers West, Phase 1- Final Plat (MF# FP 2014 -006): L REFERENCE(S): 1. Three Rivers West, Phase 1 - Overview Map 2. Three Rivers West, Phase 1 - Vicinity Map 3. Three Rivers West, Phase 1 - Final Plat August 27, 2014 Regular Mtg.: 9/2/14 H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 9/2: MOTION: I move to approve the Final Plat for Three Rivers West, Phase 1. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On April 7, 2014 the Council approved Resolution # 3542 approving a preliminary plat for the Three Rivers West development. The developer is now seeking final plat approval for Phase 1. B. Three Rivers West subdivision is a single - family residential development located west of Convention Drive and north of Sandifur Parkway. The development contains 188 single - family lots with an average lot size of 8,151 square feet. The first phase will contain 39 lots. V. DISCUSSION: A. Prior to the approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the infrastructure improvements. In this case, the developer has provided the city with a bond in an amount sufficient ($1,168,421) to cover the costs of the outstanding improvements. B. The final plat shows and contains information on primary control points, tract boundaries, dimensions, bearings, lot numbers and other necessary survey data. In addition, the plat contains the required descriptions, dedication and acknowledgment, and approval sections. 3(i) LU 3 OE I F :ff� £ IIII II I a gill, F. IF H11 i s �y g EE '$ » i m 8 »! m 4 » 8 y M 't 'm q py�m iq EMMISOMIUM Y� y ML ON �+ ■I e1 g I 3 � I R I ;EIl I IT iH R 133N1SNt10l31001W x 4 \ » � � q�O v��12I ( d sl �$ MOP e gg fi �€ II 'm q py�m iq EMMISOMIUM Y� y ML ON �+ ■I e1 g I 3 � I R I ;EIl I IT iH R 133N1SNt10l31001W x 4 \ » � � q�O v��12I ( d sl �$ MOP e gg fi �€ MAP OZgdL jig §$ l33 ais -J` — — — — — — — — — — — — — — — — — w --- — — — — — — — -- - - -— a °e l j5�31 I y pp g r s 0 Cod' �� A������BB�A�A��BB9�a99A�E6699999� @B99E9�9990A969 @99�B9B�9 011 e�s��6sAA��AA�essAASASA�S�SS����A���s�OSS�sQA�m MAP OZgdL jig §$ l33 ais -J` — — — — — — — — — — — — — — — — — w --- — — — — — — — -- - - -— a °e l j5�31 I y pp g r s 0 Cod' �� MAP OZgdL jig §$ l33 ais -J` — — — — — — — — — — — — — — — — — w --- — — — — — — — -- - - -— � �Z' }� | ■ d zj / ) � Hill , Qh ! , , ( . � ( � / � § e| mill � H. | / / Hill , Qh \ , ( . � / e| mill � H. | / , | | . Wohm W ` NIX Pill .» !§ h | �- |] ., � BID fill | � , ! $! '§ /.y- - - - - -- �� -- - - - -k% Hill , Qh Wohm W ` NIX Pill .» !§ h | �- |] ., � BID fill | � , ! $! '§ /.y- - - - - -- �� -- - - - -k% AGENDA REPORT FOR: City Council August 26, 2014 TO: Dave Zabell, City Manager Regular Mtg.: 9/2/14 FROM: Stan Strebel, Deputy City Manag&;�;e SUBJECT: Reappointment to Regional Public Facilities District Board of Directors I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 9/2: MOTION: I move to reappoint Saul Martinez to the Board of Directors of the Tri-Cities Regional Public Facilities District, term to expire October 1, 2017. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) Each of the cities approved the Interlocal Cooperation Agreement providing for the creation of the Tri- Cities Regional Public Facilities District (TCRPFD), effective October 1, 2010. B) There are nine members of the Board of Directors of TCRPFD, three to be appointed by each City Council. All members of the Regional Board are to be either members of the respective City Council or the respective city's Public Facilities District. C) Board members serve three -year terms and may be reappointed to serve not more than three consecutive full terms. V. DISCUSSION: A) In September 2010, Council made the initial appointments of Mayor Watkins (three -year term) and Councilmember Francik (two -year term) as Pasco representatives to the RPFD Board. In 2011, Council appointed Councilmember Martinez (term expires 10/1/14). In 2012, Councilmember Francik was reappointed to a three -year term (term expires 1011115) and, in 2013, Mayor Watkins was reappointed to a three -year term (term expires 10/1/16). B) As Councilmember Martinez' term expires on October 1, 2014, staff requests reappointment of him to the Tri-Cities Regional Public Facilities District Board. Councilmember Martinez' term will expire October 1, 2017. 30) AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manag� FROM: Stan Strebel, Deputy City Manag =G SUBJECT: Appointment to TRAC Advisory Board I. REFERENCE(S): August 26, 2014 Regular Mtg.: 9/2/14 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 9/2: MOTION: I move to appoint Matt Watkins to the TRAC Advisory Board for years 2014 -2015. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) City Council representation is required on a number of municipal and regional boards and committees. The practice of the City Council has been to make Council appointments to the various boards and committees on a biennial basis; thus, appointments generally are for a two -year period. Changes to these appointments, if necessary, can be made at any time by action of the Mayor and City Council. B) The city entered into an hiterlocal Agreement with Franklin County in 1993 providing for the joint development of the TRAC Facility. The agreement provides for a TRAC Advisory Board, composed of seven members, to advise the County Commission regarding all aspects of the TRAC Facility (financial, operational, etc.). The advisory committee is to be composed of three members residing outside of Pasco but within Franklin County and appointed by the county commissioners; three members residing within the City of Pasco and appointed by the city council; a seventh member selected by mutual agreement of the six appointed advisory board members. C) The city representatives on the TRAC Advisory Board have historically been two councilmembers and one Pasco citizen. Currently the representatives are, Councilmember Rebecca Francik, Councilmember Al Yenney and Carl Leth. V. DISCUSSION: A) Due to a conflict of scheduling, Councilmember Francik needs to step down from the Advisory Board. Mayor Watkins has agreed to fulfill the City's representative position on the TRAC Advisory Board. B) Staff recommends appointment of Mayor Watkins to the TRAC Advisory Board. 3(k) AGENDA REPORT FOR: City Council TO: Dave Zabell, City Manageg FROM: Stan Strebel, Deputy City Manag� SUBJECT: Interchange Feasibility Study Executive Committee I. REFERENCE(S): August 28, 2014 Regular Mtg.: 9/2/14 1. Interchange Feasibility Study Executive Committee - Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 9/2: MOTION: I move to approve Resolution No-3tga the Mayoral appointments to the Executive Committee of the Interchange Feasibility Study. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) hi early August, Council approved a professional services agreement with Berger ABAM for an Interchange Feasibility Study regarding the current and future traffic demands in the area between Columbia River Bridge and US 395, on either side of I -182. B) The study will help determine if the City will be able to move forward with plans for consideration of additional points of access to I -182 between Road 68 and US 395. C) Part of the study scope includes working with technical and executive committees to assist the consultant in the undertaking. The members of the executive committee need to be appointed by the Mayor and are proposed as follows: • Bob Hoffmann, City Council • Joe Cruz, Planning Commission • Bill Saraceno, Columbia Basin College • Elena Loera, Pasco Chamber of Commerce • Ron Reimann, Port of Pasco V. DISCUSSION: A) Staff recommends approval of the Resolution to create the committee and to confirm the appointments. 3(1) RESOLUTION NO. 36% a� A RESOLUTION of the Pasco City Council forming an ad -hoc Interchange Feasibility Study Executive Committee and confirming appointments thereto. WHEREAS, the City Council approved the preparation of an Interchange Feasibility Study to be used to determine current and future traffic demands in the I -182 corridor, west of US 395; and WHEREAS, the professional services agreement for the study provides for the appointment of an Executive Committee to provide general guidance and information to the consultant pertaining to the preparation of the study; NOW, THEREFORE, BE IT RESOLVED that an ad -hoc Committee, to be referred to as the "Interchange Feasibility Study Executive Committee" is hereby authorized and shall be composed of five members appointed by the Mayor and confirmed by the City Council as follows: • Bob Hoffmann, City Council • Joe Cruz, Planning Commission • Bill Saraceno, Columbia Basin College • Elena Loera, Pasco Chamber of Commerce • Ron Reimann, Port of Pasco PASSED by the City Council of the City of Pasco at its regular meeting this 2nd day of September, 2014. Matt Watkins Mayor ATTEST: Debra Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney REVENUE SOURCES: TAXES: PROPERTY SALES PUBLIC SAFETY UTILITY OTHER LICENSES & PERMITS INTERGOV'T REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISC. REVENUE DEBT AND TRANSFERS IN TOTAL REVENUES BEGINNING FUND BALANCE TOTALSOURCES EXPENDITURES: CITY COUNCIL MUNICIPAL COURT CITY MANAGER POLICE FIRE ADMIN & COMMUNITY SVCS COMMUNITY DEVELOPMENT ENGINEERING LIBRARY NON - DEPARTMENTAL DEBT AND TRANSFERS OUT TOTAL EXPENDITURES ENDING FUND BALANCE TOTAL EXPEND & END FUND BAL AVAILABLE CASH BALANCE GENERAL FUND OPERATING STATEMENT THROUGH JULY 2014 YTD 2014 % OF YTD TOTAL 2014 ORIGINAL ANNUAL 2013 2013 ACTUAL BUDGET BUDGET ACTUAL BUDGET 3,874,205 6,845,170 56.6% 3,703,813 6,400,000 5,828,029 8,207,000 71.0% 5,411,872 9,195,000 694,338 1,100,000 63.1% 640,279 938,336 4,945,831 7,789,544 63.5% 4,539,986 7,846,829 574,799 1,090,000 52.7% 767,587 1,065,000 1,142,540 1,124,800 101.6% 1,155,074 1,108,200 1,311,666 1,496,000 87.7% 1,142,148 1,495,150 3,660,727 5,391,233 67.9% 2,757,790 4,498,459 533,673 882,000 60.5% 578,152 794,650 398,401 581,160 68.6% 375,172 631,450 1,105,799 4,077,956 27.1% 592,096 1,295,303 24,070,008 38,584,863 5,264,801 5,902,824 29,334,810 44,487,687 61,003 113,152 835,987 1,481, 060 740,384 1,035, 567 6,821,058 12,338,014 3,003,481 5,146, 376 4,154,385 6,618,351 847,991 1,442,650 942,599 1,771,200 713,895 1,148, 380 1,204,853 1,772,143 1,482,497 6,178,588 20,808,134 39,045,481 8,526,675 5,442,206 29,334,810 44,487,687 6,059,151 PERCENTAGE OF BUDGET ALLOCATED FOR 7 MONTHS These statements are intended for Management use only. 62.4% 21,663,969 34,330,041 8,546,455 7,573,573 65.9% 30,210,424 41,903,614 % OF TOTAL ACTUAL 57.9% 58.9% 57.9% 72.1% 104.2% 76.4% 61.3% 72.8% 59.4% 45.7% 63.1% 72.1% 53.9% 64,943 121,315 53.5% 56.4% 765,927 1,376,639 55.6% 71.5% 587,242 962,755 61.0% 55.3% 6,569,148 12,096,846 54.3% 58.4% 3,411,246 4,431,366 77.0% 62.8% 3,723,149 6,022,454 61.8% 58.8% 716,229 1,332,076 53.8% 53.2% 938,336 1,535,558 61.1% 62.2% 668,699 1,148,380 58.2% 68.0% 982,037 2,440,351 40.2% 24.0% 939,306 5,684,984 16.5% 53.3% 19,366,263 37,152,724 52.1% 10,844,162 4,702,061 30,210,424 41,854,785 3,055,507 58% 6(b) AGENDA REPORT FOR: City Council August 27, 2014 TO: Dave Zabell, City Manager Regular Mtg.: 9/2/14 Rick White, Community & Economic Development Director FROM: Shane O'Neill, Planner I SUBJECT: REZONE: (MF# Z2014 -003) Rezone Property from C -3 (General Business) to R -3 (Medium - Density Residential). L REFERENCE(S): 1. Solano Rezone — Vicinity Map 2. Solano Rezone — Proposed Ordinance 3. Solano Rezone — Binder containing hearing record H. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: CONDUCT A CLOSED RECORD HEARING 9/2: MOTION: I move to adopt Ordinance No. 4170, rezoning the property located at 909 N. 3rd Avenue from C -3 to R -3, and further, authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On June 19, 2014 the Planning Commission conducted a public hearing to determine whether or not to recommend rezoning 909 N. 3rd Avenue from C -3 to R -3. B. Following the conduct of a public hearing, the Planning Commission reasoned it would be appropriate to recommend a change in zoning for the property in question. C. At their August 4, 2014 Regular Meeting, Council requested a Closed Record Hearing be held concerning the Planning Commission's recommendation. DISCUSSION: A. Any option the Council chooses to select for the rezone application will need to be supported by Findings of Fact. The Findings identified in the staff report to the Planning Commission may be used to support approval of the rezone as recommended by the Planning Commission. For denial of the rezone, an alternate set of Findings will need to be developed. B. Council has the option to approve the proposed rezone based on the findings contained in the July 24, 2014 Planning Commission report, to deny the rezone request or remand to the Planning Commission to consider specific issues. If Council determines to deny the rezone, the hearing should be closed and action on the matter continued to the September 15, 2014 Regular Meeting. This will give staff time to prepare findings to support denial of the rezone. 7(a) ENEROMP ERNMIA h "T4' i ^ y r RAV HIP I 14 4 M W o � M- �YH11N"i' �} A`S tt n we Y fix_ *Poo *P M O cn } ENEROMP ERNMIA h "T4' i ^ y r RAV HIP I 14 4 M W o � M- �YH11N"i' �} A`S tt n we Y fix_ *Poo *P ENEROMP ERNMIA h "T4' i ^ y r RAV HIP I 14 4 M W o � M- �YH11N"i' �} A`S tt n we Y fix_ ORDINANCE NO. 4\10 AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, AMENDING THE ZONING CLASSIFICATION OF PROPERTY LOCATED AT 909 NORTH 3RD AVENUE FROM C -3 (GENERAL BUSINESS) TO R -3 (MEDIUM - DENSITY RESIDENTIAL). WHEREAS, a complete and adequate petition for change of zoning classification has been received and an open record hearing having been conducted by the Pasco Planning Commission upon such petition; and, WHEREAS, that the effect of the requested change in zoning classification shall not be materially detrimental to the immediate vicinity; and, WHEREAS, based upon substantial evidence and demonstration of the Petitioner, that: (A) the requested change for the zoning classification is consistent with the adopted Comprehensive Plan; (B) the requested change in zoning classification is consistent with or promotes the goals and objectives of the Comprehensive Plan serving the general public interest in the community; and (C) there has been a change in the neighborhood or community needs or circumstances warranting the requested change of the zoning classification; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the Zoning Ordinance for the City of Pasco, Washington, and the Zoning Map, accompanying and being part of said Ordinance shall be and hereby is changed from C -3 (General Business) to R -3 (Medium- Density Residential) for the real property as shown in the Exhibit "1" attached hereto and described as follows: Block 11, Northern Pacific Plat First Addition Section 2. This ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. Passed by the City Council of the City of Pasco this 2nd day of September, 2014. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk APPROVED AS TO FOR: Leland B. Kerr, City Attorney MF# Z2014 -003 Solano Enterprises Rezone CLOSED RECORD HEARING Rezone Application May 22, 2014 Master File # Z2014 -003 Application: Solano Enterprises Rezone FEE: $700.00 CITY OF PASCO PETITION FOR CHANGE OF LAND USE CLASSIFICATION MASTER FILE # DATE SUBMITTED: PLEASE COMPLETE APPLICATION NEATLY (Name of Applicant) C (Name of Owner, (if other than Applicant)) (Address) (Address) ( (Phone) coq ) � 2�- - ') (P one) General Location of Property: G% t4 rd (Give locanon in relation to streets, intersections, etc.) �rl !�, C� Legal Description: (Attach to Application if too Len -U... Square Feet /Access of Property: Current Classification: ( _ Requested Classification: -06NSrry Briefly describe the nature and effect of the proposed chanee: L 2. Estimated timeframe of development: _ y p�� g/ 3. Date existing classification became effective 3 ti Pt ✓ S �(LS 4. What changed or changing condition — _ FEE: $700.00 warrant the proposed change? Can M GE 6�L L6SS L. 5. How will the proposed change advance the health, safety and general welfare if the community? \.nlit.k AISLE I'E—o f, i 0 �'h 1 H 'TG b / � - 6. What effect will the proposed change have on the value and character of adjacent property? (_1 1_F ' n v 7. How does the proposed change relate to City's Comprehensive Plan? I .0 n " T ! tip i j I—) j]--} Pl P2 i 8. Other circumstances: 31 f4' Z6-�� 9. What effect will be realized by the owner(s) if the proposed change is not granted? /V /� /) 1 p. /-� '� granted? � \ \_X 1 lam" �Y `Lrci��'Z� U\ \ Y1C � 1� JI 1 r y 4 10. List any maps, drawings or other exhibits attached to this application: (' , AFFIDAVIT i E i being duly sworn, declare that I am the legal owner of the property involved in this application and that the foregoing statements are answers herein contained and the application herewith submitted are in all respects the true and correct to the best of my knowledge and belief. c ` b. A 4 0 c cCr7 (Signature of Owner) Subscribed and sworn before me this 22 day of 20014. Notary Public in and for the State of Washington U Residing at Pczn_a � Notary ic State of Washington KRYSTLE L SHANKS MY COMMISSION EXPIRES January S. 2016 Report to the Planning Commission June 16, 2014 Master File # Z2014 -003 Application: Solano Enterprises Rezone REPORT TO PLANNING COMMISSION MASTER FILE NO: Z 2014 -003 APPLICANT: Solano Enterprises LLC HEARING DATE: 6/19/2014 5311 Eisenhower Ct ACTION DATE: 7/17/2014 Pasco, WA 99301 BACKGROUND REQUEST: REZONE: Rezone from C -3 (General Business) to R -3 (Medium - Density Residential) 1. PROPERTY DESCRIPTION: Legal: Parcel # 112 - 023 -042: Block 11 Northern Pacific Plat First Addition General Location: 909 N 3rd Avenue Prouerty Size: The parcel is approximately 3.4 acres 2. ACCESS: The site is accessed from Std Avenue. 3. UTILITIES: The site is currently served only by municipal water service. The site contains a septic system. The sewer line lying approximately 240 feet south of the site is not available to serve the site due to its shallow depth. There is a sewer line which terminates near the northeast corner of the site; however, the line is on Pasco Housing Authority private property. It is uncommon for sewer lines to be extended from adjacent private parcels. A private sewer lift- station may be needed. 4. LAND USE AND ZONING: The site is currently zoned C -3 (General Business) and contains a commercial building. Surrounding properties are zoned and developed as follows: NORTH: C -1 - Commercial SOUTH: RP - Mobile Homes EAST: R -3 - Multi - Family Residences WEST: R -1 - City Park 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for Mixed Residential uses. Goal LU -3 -B encourages infill and (higher) density to protect open space and critical areas in support of more walkable neighborhoods. Goal LU -3 -E encourages the city to designate area for higher density residential development where utilities and transportation facilities enable efficient use of capital resources. 6. ENVIRONMENTAL DETERMINATION• The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non - Significance (DNS) has been issued for this project under WAC 197 -11 -158. 1 ANALYSIS Santos Solana of Solano Enterprises LLC has applied to change the zoning designation of Block 11, Northern Pacific Plat First Addition from C -3 (General Business) to R -3 (Medium- Density Residential) to allow for multi- family residential development. The subject site is approximately 3.4 acres in area. The City's Comprehensive Plan designates this site for Mixed Residential land uses which allows for a variety of residential (density) zones ranging from RS -20 (Suburban) through R -3. Of the allowable zones under the Mixed Residential designation, the R -3 zone permits the highest residential density at a rate of one dwelling unit for every 3,OOOft2 of land area or 14.5 units per acre. For comparison, the single - family R -1 zone permits an approximate density of 6 -units per acre. Currently the site appears to be an isolated C -3 (General Business) zoned site among a variety other zoning districts in the surrounding vicinity. Generally, the uses permitted in the C -3 zone are heavy commercial in nature such as contractor's yards and heavy equipment sales and services. These heavy commercial uses are potentially disruptive to lifestyles enjoyed in residential neighborhoods. It is common urban planning practice to assign higher- density residential zones or sometimes office zones, to transitional areas to serve as buffers between contrasting zoning districts. For this reason it may be appropriate to assign the R -3 zone to the site. This relatively large site can be characterized as underdeveloped. The asphalt parking area is highly weathered. The east 2/3 of the site remains unimproved. Recently, the City completed the 4th Avenue corridor capital improvement project whereby a round -a -bout and street frontage improvements were installed directly in front of the site. Due to the investment of public funds into the roadside appearance of the vicinity it may be in the best interest of the public to promote full site development consistent with the Comprehensive Plan. The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria are listed below as follows: 1. The date the existing zone became effective: The current zoning classification was established over 35 -years ago. 2. The changed conditions, which are alleged to warrant other or additional zoning: Over the years adjacent parcels to the east and south have been developed with a variety of multi family and single-family residential developments aimed mostly at providing housing opportunities for low to moderate income families. 2 Of particular importance is Council's adoption of the City's Comprehensive Plan which occurred after the C -3 zone was assigned to the site. A change in zoning classification to the R -3 zone is consistent with the Comprehensive Plan and with existing land uses in the vicinity. 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: Changing the zoning classification of the site will likely lead to the development of a largely unimproved /undeveloped parcel of land in near the central downtown core of the city. Development of this site would contribute to the city's recent investment into right -of -way infrastructure along the 4th Avenue corridor; thereby enhancing the overall character of the vicinity. There is also merit in the elimination of an underdeveloped site near the central core of the city as it is likely to foster further development in the area. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: A change in zoning classification resulting in a multi family residential development will enhance the residential character of the vicinity by providing an increased number of housing opportunities. The rezone from C -3 to R -3 will encourage "infill and density including planned unit developments to protect open space and critical areas," as per Land Use Policy LU -3 -B, and allow for "higher- density residential development where utilities and transportation facilities enable efficient use of capital resources," in keeping with Land Use Policy LU -3 -E. This rezone would still align with that intended goal and also "allow for a full range of residential environments including single family homes, townhouses, condominiums, apartments, and manufactured housing, " consistent with Housing Policy H -2 -A. 5. The effect on the property owner or owners if the request is not granted: Without transitioning the site to a residential zoning classification residential development will not occur on the property. The applicant may not wish to proceed with any site development if it cannot be residential in nature. INITIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is currently zoned C -3 (General Business). 2. The site contains a commercial building. 3 3. The applicant is requesting R -3 (Medium - Density Residential) zoning be assigned to the site. 4. The Comprehensive Plan identifies the site and much of the vicinity for Mixed - Residential uses which allows assignment of a range .of residential zones including R -3 (Medium - Density Residential). 5. The R -3 zone is the highest density allowed under the Mixed Residential land use designation, allowing 1 dwelling unit for every 3,000 square feet of land area. 6. The site is approximately 3.4 acres in area. 7. Municipal water currently serves the site from 3rd Avenue, 8. The site to the east is similarly zoned R -3 and contains a multi- family residential development. 9. The site to the southeast is similarly zoned R -3 and contains a multi - family residential development TENTATIVE CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: 1. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the Comprehensive Plan Land Use Map and several Plan policies and goals. Land Use Policy LU -3 -B encourages "infill" development while H -2 -A suggests the City permit a full range of residential environments. Housing Policy (H -B -A) encourages standards that control the scale and density of accessory buildings and homes to maintain compatibility with other residential uses. The zoning standards for proposed rezone would be similar to the standards for the multi family development to the south. 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. The proposed R -3 zoning will permit site development similar to the density of the Pasco Housing Authority residential development to the east /southeast. Based on past experience with rezoning and development of vacant land adjacent to existing single-family and multi family developments, and evidence provided by tax records of Franklin County, the proposed rezone will not be materially detrimental to the value of properties within immediate vicinity. 3. There is merit and value in the proposal for the community as a whole. Establishment of zoning and development on the subject site will further establish the multi family character matching much of the vicinity. These similar developments in the area have consistently experienced high rates of occupancy. From this we can rd infer that there is a need in the community for affordable multi family housing opportunities. There is merit in providing an increased range of housing opportunities available in those areas currently served by municipal utilities and public transportation and will enable efficient use of capital resources. The proposal is supported by land use goals and policies contained in the Comprehensive Plan. 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. No special conditions are proposed. 5. A Concomitant Agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. A concomitant agreement is not needed. RECOMMENDATION MOTION: I move to close the hearing on the proposed rezone and initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the July 17, 2014 meeting. F rrCd f-+-d 0 TI • A bi V Y ,.4 CO no Planning Commission Minutes June 16, 2014 Master File # Z2014 -003 Application: Solano Enterprises Rezone Planning Commission Minutes 6/19/2014 Rezone from C-3 (General Business) to R -3 B. Rezone (Medium Density Residential) isolano Enterprises) IMF# Z 2414 -0031 Chairman Cruz read the master file number and asked for comments from staff. Shane O "Neill, Planner I, discussed the rezone application from C -3 (General Business) to R -3 (Medium Density Residential). The site is located 909 North 3rd Avenue and is nearly surrounded by mostly residential properties with only one commercial property to the north. Most of those residential uses are multi - family or high density. The Comprehensive Plan designates this site for residential uses which allows for zones from RS -20 through R -3. The site zoned as R -3 could accommodate up to 49 units, roughly 14.5 units per acre. Recently the City completed a capital improvement project putting in a. roundabout and street frontage improvements directly in front of the site. Residential development on this site would bolster the City's recent investment along the 4tu Avenue Corridor. Commissioner Khan asked if there would be any requirements to the facade of multi - family residential pertaining to the downtown area. Mr. O'Neill answered that there are no additional design requirements. Dave McDonald, City Planner, added that this site is outside of the boundary of Downtown Pasco Development Area, With no comments the public hearing closed. Commissioner Anderson moved, seconded by Commissioner Greenaway, to close the public Bearing on the proposed rezone and initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the July 17, 2014 meeting. The motion passed unanimously. Transcript June 16, 2014 Master File # Z2014 -003 Application: Solano Enterprises Rezone 1 2 3 4 5 6 7 8 9 io ii 12 13 24 15 16 STATE OF WASHINGTON CITY OF PASCO In Re: Rezone from an C -3, ) (General Business) to R -3, ) Master File # Z 2014 -003 (Medium Density Residential) ) EXCERPT OF THE PASCO PLANNING COMMISSION MEETING TIME: 7:00 p.m., Thursday, June 16, 2014 TAKEN AT: Pasco City Hall Pasco, Washington City of Pasco - Community & Economic Development Department I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 APPEARANCES FOR THE PASCO PLANNING COMMISSION: CHAIRMAN JOE CRUZ COMMISSIONER TONY BACHART COMMISSIONER ANDY ANDERSON COMMISSIONER ALECIA GREENAWAY COMMISSIONER LOREN POLK COMMISSIONER JANA KEMPF COMMISSIONER GABRIEL PORTUGAL ALSO PRESENT: MR. RICK WHITE MR. DAVID MCDONALD MR. SHANE O'NEILL MS. KRYSTLE SHANKS City of Pasco - Community & Economic Development Department 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 BE IT REMEMBERED that on Thursday, June 16, 2014 at 7:00 p.m., at Pasco City Hall, Pasco, Washington, the Pasco Planning Commission Meeting took place as follows: PROCEEDINGS CHAIRMAN CRUZ: Item number 6B, rezone from C -3 (General Business) to R -3 (Medium Density Residential). The applicant is Solano Enterprises, Master File Number Z2014 -003. Mr. O'Neill? MR. O'NEILL: Thank you, Mr. Chairman. This application is a rezone, very similar to previous. It is a request to change the zoning classification on a 3.4 acre site from C -3 (General Business) to R -3 (Medium Density Residential). The site is located at 909 North Third Avenue, very close to where we are now near the new roundabout on the east side of Third Avenue. The site is nearly surrounded by a variety of residentially zoned properties. There's one commercial property to the north, however on the slide you'll see that they're basically surrounded by residential uses. And most of those uses are multi - family or some type of high density residential, like RP (Residential Park). City of Pasco - Community & Economic Development Department 3 1 2 3 4 s 6 7 8 9 to 11 12 13 14 is 16 17 18 19 20 21 22 23 The Comprehensive Plan designates this site for mixed - residential fuses which allows us to assign residential zones from RS -20 (Suburban) Of the allowable zoning permits relatively the highest density residential rate, which equals about one dwelling unit for every 3,000 square feet of land. For perspective, that's about 14 Y. units per acre. This site under the R -3 zone would accommodate up to 49 units. On the zoning map that we use at IIt appears as a spot zone amongst other residentially zoned properties. IThe east two thirds of the site remains unapproved. It's just mostly weeds and dirt. Recently the City completed the Fourth Avenue Corridor Iwere installed directly in front of the site. Development... residential public infrastructure improvements along the Fourth Avenue Corridor. A change in zoning classification to an R -3 zone is consistent with Central Downtown Corridor of the City to which there is merit. There are no conditions for this rezone and a concomitant agreement If you have any questions about this application, feel free. City of Pasco - Community & Economic Development Department 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 CHAIRMAN CRUZ: Ok, thank you very much, Mr. O'Neill. Any questions or comments on behalf of the Commission? CHAIRMAN KHAN: I have a question. In the Downtown Revitalization, would there be any requirements to the fagade of a multi - family residential in that area? MR. O'NEILL: There are no additional design requirements as there are in the I -182 Overlay District that I'm aware of. CHAIRMAN CRUZ: Good question. MR. MCDONALD: It is outside the PDDA boundary anyway. CHAIRMAN CRUZ: Ok, that was a really good question. Any other questions or comments? Ok, at this time we'll open up the public hearing for this item. We'd also like to invite the applicant to come forward at this time if they choose to do so. (PAUSE) Ok, the applicant either is not present or does not wish to come forward at this time, speak for or against this item. You're welcome to Ido so. Going once, going twice, public hearing on this item is now closed. Any other questions or comments on behalf of the Commission? COMMISSIONER ANDERSON: Mr. Chair, I move to close the public hearing on the proposed rezone and initial deliberations and schedule adoption of the findings of facts, conclusions and recommendation for the City Council for the July 17, 2014 meeting. City of Pasco - Community & Economic Development Department 5 1 z 3 4 5 6 7 8 9 so u iz COMMISSIONER GREENAWAY: I'll second. CHAIRMAN CRUZ: It's been moved by Commissioner Anderson, seconded by Commissioner Greenaway. All those in favor say, "Aye ". COMMISSIONERS: "Aye ". CHAIRMAN CRUZ: All opposed? COMMISSIONERS: (SILENT) CHAIRMAN CRUZ: Let the record show the motion passed unanimously. And what happens to this one? MR. O'NEILL: This item will come back to you next month for deliberations and development of a recommendation to City Council. (CONCLUDED.) City of Pasco - Community & Economic Development Department R Report to the Planning Commission July 17, 2014 (Meeting rescheduled to July 24, 2014) Master File # Z2014 -003 Application: Solano Enterprises Rezone REPORT TO PLANNING COMMISSION MASTER FILE NO: Z 2014 -003 APPLICANT: SOlanO Enterprises LLC HEARING DATE: 6/19/2014 ACTION DATE: 7/17/2014 5311 Eisenhower Ct Pasco, WA 99301 BACKGROUND REQUEST: REZONE: Rezone from C -3 (General Business) to R -3 (Medium - Density Residential) 1. PROPERTY DESCRIPTION: Legal: Parcel # 112- 023 -042: Block 11 Northern Pacific Plat First Addition General Location: 909 N and Avenue Property Size: The parcel is approximately 3.4 acres 2. ACCESS: The site is accessed from 3rd Avenue. 3. UTILITIES: The site is currently served only by municipal water service. The site contains a septic system. The sewer line lying approximately 240 feet south of the site is not available to serve the site due to its shallow depth. There is a sewer line which terminates near the northeast corner of the site; however, the line is on Pasco Housing Authority private property. It is uncommon for sewer lines to be extended from adjacent private parcels. A private sewer lift - station may be needed. 4. LAND USE AND ZONING• The site is currently zoned C -3 (General Business) and contains a commercial building. Surrounding properties are zoned and developed as follows: NORTH: C -1 - Commercial SOUTH: RP - Mobile Homes EAST: R -3 - Multi - Family Residences WEST: R -1 - City Park 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for Mixed Residential uses. Goal LU -3 -13 encourages infill and (higher) density to protect open space and critical areas in support of more walkable neighborhoods. Goal LU -3 -E encourages the city to designate area for higher density residential development where utilities and transportation facilities enable efficient use of capital resources. 6. ENVIRONMENTAL DETERMINATION• The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non - Significance (DNS) has been issued for this project under WAC 197 -11 -158. ANALYSIS Santos Solano of Solano Enterprises LLC has applied to change the zoning designation of Block 11, Northern Pacific Plat First Addition from C -3 (General Business) to R -3 (Medium - Density Residential) to allow for multi- family residential development. The subject site is approximately 3.4 acres in area. The City's Comprehensive Plan designates this site for Mixed Residential land uses which allows for a variety of residential (density) zones ranging from RS -20 (Suburban) through R -3. Of the allowable zones under the Mixed Residential designation, the R -3 zone permits the highest residential density at a rate of one dwelling unit for every 3,OOOft2 of land area or 14.5 units per acre. For comparison, the single - family R -1 zone permits an approximate density of 6 -units per acre. Currently the site appears to be an isolated C -3 (General Business) zoned site among a variety other zoning districts in the surrounding vicinity. Generally, the uses permitted in the C -3 zone are heavy commercial in nature such as contractor's yards and heavy equipment sales and services. These heavy commercial uses are potentially disruptive to lifestyles enjoyed in residential neighborhoods. It is common urban planning practice to assign higher - density residential zones or sometimes office zones, to transitional areas to serve as buffers between contrasting zoning districts. For this reason it may be appropriate to assign the R -3 zone to the site. This relatively large site can be characterized as underdeveloped. The asphalt parking area is highly weathered. The east 2/3 of the site remains unimproved. Recently, the City completed the 4th Avenue corridor capital improvement project whereby a round -a -bout and street frontage improvements were installed directly in front of the site. Due to the investment of public funds into the roadside appearance of the vicinity it may be in the best interest of the public to promote full site development consistent with the Comprehensive Plan. The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria are listed below as follows: 1. The date the existing zone became effective: The current zoning classification was established over 35 -years ago. 2. The changed conditions, which are alleged to warrant other or additional zoning: Over the years adjacent parcels to the east and south have been developed with a variety of multi-family and single-family residential developments aimed mostly at providing housing opportunities for low to moderate income families. 2 Of particular importance is Council's adoption of the City's Comprehensive Plan which occurred after the C -3 zone was assigned to the site. A change in zoning classification to the R -3 zone is consistent with the Comprehensive Plan and with existing land uses in the vicinity. 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: Changing the zoning classification of the site will likely lead to the development of a largely unimproved /undeveloped parcel of land near the central downtown core of the city. Development of this site would contribute to the city's recent investment into right -of -way infrastructure along the 4th Avenue corridor; thereby enhancing the overall character of the vicinity. There is also merit in the elimination of an underdeveloped site near the central core of the city as it is likely to foster further development in the area. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: A change in zoning classification resulting in a multi family residential development will enhance the residential character of the vicinity by providing an increased number of housing opportunities. The rezone from C -3 to R -3 will encourage "infill and density including planned unit developments to protect open space and critical areas," as per Land Use Policy LU -3 -B, and allow for "higher- density residential development where utilities and transportation facilities enable efficient use of capital resources," in keeping with Land Use Policy LU -3 -E. This rezone would still align with that intended goal and also "allow for a full range of residential environments including single family homes, townhouses, condominiums, apartments, and manufactured housing, " consistent with Housing Policy H -2 -A. 5. The effect on the property owner or owners if the request is not granted: Without transitioning the site to a residential zoning classification residential development will not occur on the property. The applicant may not wish to proceed with any site development if it cannot be residential in nature. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is currently zoned C -3 (General Business). 2. The site contains a commercial building. 3 3. The applicant is requesting R -3 (Medium- Density Residential) zoning be assigned to the site. 4. The Comprehensive Plan identifies the site and much of the vicinity for Mixed - Residential uses which allows assignment of a range of residential zones including R -3 (Medium- Density Residential). 5. The R -3 zone is the highest density allowed under the Mixed Residential land use designation, allowing 1 dwelling unit for every 3,000 square feet of land area. 6. The site is approximately 3.4 acres in area. 7. Municipal water currently serves the site from 3rd Avenue. 8. The site to the east is similarly zoned R -3 and contains a multi - family residential development. 9. The site to the southeast is similarly zoned R -3 and contains a multi - family residential development CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: 1. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the Comprehensive Plan Land Use Map and several Plan policies and goals. Land Use Policy LU -3 -B encourages "infill" development while H -2 -A suggests the City permit a full range of residential environments. Housing Policy (H -B -A) encourages standards that control the scale and density of accessory buildings and homes to maintain compatibility with other residential uses. The zoning standards for proposed rezone would be similar to the standards for the multi family development to the south. 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. The proposed R -3 zoning will permit site development similar to the density of the Pasco Housing Authority residential development to the east /southeast. Based on past experience with rezoning and development of vacant land adjacent to existing single-family and multi family developments, and evidence provided by tax records of Franklin County, the proposed rezone will not be materially detrimental to the value ofproperties within immediate vicinity. 3. There is merit and value in the proposal for the community as a whole. Establishment of zoning and development on the subject site will further establish the multi family character matching much of the vicinity. These similar developments in the area have consistently experienced high rates of occupancy. From this we can 11 infer that there is a need in the community for affordable multi family housing opportunities. There is merit in providing an increased range of housing opportunities available in those areas currently served by municipal utilities and public transportation and will enable efficient use of capital resources. The proposal is supported by land use goals and policies contained in the Comprehensive Plan. 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. No special conditions are proposed. 5. A Concomitant Agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. A concomitant agreement is not needed. RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions therefrom as contained in the July 17, 2014 staff report. MOTION for Recommendation: I move based on the findings of fact and conclusions as adopted the Planning Commission recommend the City Council approve the rezone from C -3 to R -3 for 909 N. 3rd Avenue. 5 4 Go r�Cd W •1 4 v1 a� fi • Q) vi Planning Commission Minutes July 24, 2014 Master File # Z2014 -003 Application: Solano Enterprises Rezone Planning Commission Minutes 7/24/2014 B. Rezone Rezone from C -3 (General Business) to R -3 (Medium Density Residential) ISolano Enterprises) IMF# Z 2014 -003) Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community & Economic Development Director, stated that there was no further evidence or testimony to add. Commissioner Bachart asked if this application would be affected by the minimum lot size moratorium. Mr. White responded that the applicant had previously stated that their intent was for multi - family dwelling units which would not require subdividing the property. There were no further questions or comments. Commissioner Kempf moved, seconded by Commissioner Khan, to adopt findings of fact and conclusions therefrom as contained in the July 17, 2014 staff report. The motion passed unanimously. Commissioner Kempf move, seconded by Commissioner Khan, based on the findings of fact and conclusions as adopted the Planning Commission recommend the City Council approve the rezone from C -3 to R -3 for 909 N. 3rd Avenue. The motion passed unanimously. Transcript July 24, 2014 Master File # Z2014 -003 Application: Solano Enterprises Rezone z 3 4 5 6 7 8 9 10 11 22 13 14 15 16 17 STATE OF WASHINGTON CITY OF PASCO In Re: Rezone from an C -3, ) (General Business) to R -3, ) Master File # Z 2014 -003 (Medium Density Residential) ) EXCERPT OF THE PASCO PLANNING COMMISSION MEETING TIME: 7:00 p.m., Thursday, July 24, 2014 TAKEN AT: Pasco City Hall Pasco, Washington CALLED BY: City of Pasco City of Pasco - Community & Economic Development Department I 1 2 3 4 S 6 7 8 9 10 12 12 13 14 1s 16 17 18 19 20 21 22 23 BE IT REMEMBERED that on Thursday, July 24, 2014 at 7:00 p.m., at Pasco City Hall, Pasco, Washington, the Pasco Planning Commission Meeting took place as follows: PROCEEDINGS CHAIRMAN CRUZ: Item number 5B, rezone from C -3 (General Business) to R -3 (Medium Density Residential). The applicant is Solano Enterprises, Master File Number Z2014 -003. Mr. White? MR. WHITE: No further information, Mr. Chair. CHAIRMAN CRUZ: Ok, thank you very much. Any further discussion or concern on behalf of the Planning Commission? (PAUSE) COMMISSIONER BACHART: I have one. In the R -3 there's the moratorium that they put on that. Is this going to effect the ability, of this to go forward? MR. WHITE: The owners indicated earlier that they had intended to construct multi - family units so there won't be any subdividing involved. CHAIRMAN CRUZ: Ok, good question. Anyone else? (PAUSE) City of Pasco - Community & Economic Development Department 3 2 3 4 5 6 7 8 9 3.0 11 12 13 14 15 16 17 18 19 20 21 22 COMMISSIONER KEMPF: I move to adopt the findings of fact and conclusions therefrom as contained in the July 17, 2014 staff report. COMMISSIONER KHAN: I'll second. CHAIRMAN CRUZ: Moved by Commissioner Kempf, seconded by Commissioner Khan. All those in favor say, "Aye ". PLANNINING COMMISSIONERS: "Aye ". CHAIRMAN CRUZ: All opposed? (PAUSE) CHAIRMAN CRUZ: Let the record show that the motion passed unanimously. COMMISSIONER KEMPF: I further move, based on the findings of fact and conclusions as adopted, the Planning Commission recommend the City Council approve the rezone from C -3 to R -3 for 909 North Third Avenue. COMMISSIONER KHAN: I second that. CHAIRMAN CRUZ: Moved by Commissioner Kempf, seconded by Commissioner Khan. All those in favor say, "Aye ". PLANNING COMMISSION: "Aye ". CHAIRMAN CRUZ: All opposed? (PAUSE) CHAIRMAN CRUZ: Let the record show the second motion passed unanimously. Mr. white, same place for this one? City of Pasco - Community & Economic Development Department 4 i i 3 4 MR. WHITE: Yes, sir. Unless an appeal is received it will go to the first Council meeting in August. (CONCLUDED.) City of Pasco - Community & Economic Development Department Agenda Report August 4, 2014 Master File # Z2014 -003 Application: Solano Enterprises Rezone AGENDA REPORT FOR: City Council July 30, 2014 TO: Stan Strebel, Acting City Manager Regular Mtg.: 8/4/14 Rick White, Community & Economic Development Directory FROM: Shane O'Neill, Planner I SUBJECT: REZONE: (MF# Z2014 -003) Rezone Property from C -3 (General Business) to R- 3 (Medium - Density Residential). I. REFERENCE(S): 1. Solano Rezone - Vicinity Map 2. Solano Rezone - Proposed Ordinance 3. Solano Rezone - Report to the Planning Commission 4. Solano Rezone - Planning Commission Minutes: Dated 6/19/14 & 7/24/14 II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 8/4: MOTION: I move to adopt Ordinance No. , rezoning the property located at 909 N. 3rd Avenue from C -3 to R -3, and further, authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On June 19, 2014 the Planning Commission conducted a public hearing to determine whether or not to recommend rezoning 909 N. 3rd Avenue from C -3 to R -3. B. Following the conduct of a public hearing, the Planning Commission reasoned it would be appropriate to recommend a change in zoning for the property in question. C. No written appeal of the Planning Commission's recommendation has been received. NaTm= A' MW -0, W, THE YOM M. (PENERAL BUSMESS) Tvx'ro Wwnwmam WMERE4IS9 a aiad ad, uju or 4hvAz4-. -of zm" Aawfild won Tv*vvo -and in 9 .0 , Aduvw lb pen, -ire reword having been r t."�'UMIX"w4o"On"i , 'Y t. 0 No 10 ft"Aw Of* maw amp, in 001fts plasas"flon "i trot beeriall� de to tlisim�r�iiatd WOMWO based � sum womm, god 4mousba"a eft..Fewmen Aw W ibe vpoW change ft ft M*V Ala q&&;% is, 40gWW V",tke adopted emppWive Plas, M) the; mquosW ciMgq ip, p*g: cla$g1go 04 is cog** At with or W-140405 the goals and obiedti res oft compraeasiv'o Pfin-saving the gmqr'w P in the community; and .,�(C) 1here has b., rC sor ciramstancos: waimliog the zo wn t4habg', the o d or 00MMUM41W need THERE-FOUBt bate of, the z*** 4MMOWOW) Now, THE 'CITY COUNCIL OF THE CITY OF PASCO, WASMNGTON Do ORDAV AS FOLLOWS. SW-UOD I- That the Uni49 Ordinance for the. City Of Pasto, Washington, and the Using Map, accompanying and being part of said Ordinance shall be and hereby is changed from C-3 (General Business) to R-3 (Me lum-Dtnsity, Residential) for the di real property as shovn in the Exhibit "I" attached hereto and described as. follows Block 11, Northern P#cjfiq flat First Addition Section 2. This ordinance shall take full force and ef&a five (5) days after its approval, passage and publication as required bylaw: Posed by the,City Council of the City of PascO this 0*y of August, 2014. matt Watkins; mayor ATTEST: Debra L. Clark, City Clark APPROVED AS TO FOR: Leland H. Kvir, City Attorney pr® O o � 4TH AVE CD •� CD CD y� CD WO W (�D 'sz Avg r C� Py"N'TTwo FiAxmo COMMISMOX Z 20.14mow APP, A=ON DAIZ 17t ,2;(fi14 dosser Vii. R90M V fZZOft gozw from C 11 (Omeral, au mono to It.$ Oftftat- Densit yResidential) 1, T8990= PERQRIPTIQN., Legal , Par-eel # 112-02&� Block I.I. Northe mw Pad& Plat Fimt Addition Othefta MW-ationi X09 N 3rd Avenue hMOtE NET ThO'Wc-01 is apprmdruately 3.'4 acres 2. ACCESS= The, Site is accessed from 3W Avenue. S. UTILITMS: The site is currently served onlyby municipal water service. The Site contains a septic system. The sewer lice I Ving ApproximateI y 240 feet South of the site is not available to serve the site due to its shallow depth. There is a sewer line, which terminates near the northeast corner of the site, however, the line is on Pasco Housing Authority private 'property. It is Uncommon for sewer lines to be extended from adjacent private parcels. .A private sewer lift- station may be needed. 4. LAND XTOE AND ZONING: The site is currently zoned C-3 (Geaeral Business) and contains a commercial building, Surrounding properties an zoned and, developed -as follows: NORTH: C -1 Commercial SOUTH. RP Mobile Homes EA-ST., R,3 Multi-Family Residences WEST., R-1 -:City Park S. COMME—NSME PLAN: The Comprehensive Plan designates the. site for Mixed Residential uses. Goal LU-3-B encourages infill and (Highe•) density to protect open space and critical areas in support of m_ ore walkSble neighborhoods. Goal LU-3-E encourages the city to designate area for higher density residential development where utilities and transportation facilities enable efficient use of .capital resources. 6. ENVIRONMENTAL DEfiE WINATION, The City of Pasco is the lead agency for this Project. Based on the $EPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non-Significance (DNS) has been issued for this project under WAC 197 -11 -1:58. pantos WMA of SOIEMO p "FIterpr RP PRe 0 the .z*ni 114 NOft-hft R B" V i t t n Addition from. C-a (mi Susie neral for, ev+ 0,pM j�c site is APPrOAMAtelyA-4 oaresm' - 'Out U M* i —AMAi. The dw's 0 tl um% kh of residential MWA Wnft) zMes M*ng :ftm U40 (Pourttw, tbro I R.-S, Of the Allowable zones Under jibe R014011944d Aftip, ation, the R azom�, permits the high'OW MAIrd'001W q Y at 4 rote,'6tane W4449. Unit for Over MOW of I d -an area p_ r I -, 4 amts' per acre. For , 'empansgril the SinAlr4hnully R -1 zone permits: an m-;dMate x1enW* of 6-units per acre. 0XIn"4V the 4ito awe to bo em Isolated C-3: penr zMq4 01o: aSkOnt a variety Other zoning distmts, In..t1lb surro Und* ft VA-MliV, GoneraRy. the use$ Vermifted, in a , -re such as contr e, ... the t� 0 Woo �Rft heavy ml= it, natu MAO .01 yards and heavy e%jpMep ; salsa, A n 40TVMS. These heavy commercial uses are potentially 4&i;4tiV6 iolib�IS enjoyed in r sidential neighborhoods. It it common urban pJann* pactice to a$$ er a ty assign. higb _dt SI residential zones or sometimes Office zones, to transitional areas to serve as buffers between contrasting zoning districts. For this reason it may be appropriate to assign the R zone to the site. This relatively large site can be characterized as underdeveloped. The as halt ' kPe p parld.ng area is highly weathered. The east 2?3 of the Site remains unim proved, -th Avenue corridor capital improvement project 4 Recently, the City completed the whereby a round -a =bout and street frontage improvements were I installed directly in front of the Site. Due to the investment of public funds into the roadside appearance of the vicinity it may be in the best, inte res t of he pub li c to promote motc full site development consistent with the, Comprehensive Am The initial review •criteria for Considering. .a rezone VP504fion are explained in PMC - 25-88-030- The criteria are listed below, as follows: 1. The date the existing zone became effective; The current zoning classykation was established over 35-years ago. 2. The changed conditions, Which are alleged to warrant other or additional zoning: over the years adjacent parcels to the east and south have been developed with a variety Of multi - family and single-family residential developments aimed mostly at providing housing opportunities for low to moderate income families. 2 Of particular importance is Council's adoption of the City's Comprehensive Plan which occurred after the C -3 zone was assigned to the site. A change in zoning classification to the R -3 zone is consistent with the Comprehensive Plan and with existing land uses in the vicinity. 3. Facts to justify the change on the basis of advancing the public health, safety and general welfare: Changing the zoning classification of the site will likely lead to the development of a largely unimproved /undeveloped parcel of land near the central downtown core of the city. Development of this site would contribute to the city's recent investment into right -of -way infrastructure along the 4th Avenue corridor; thereby enhancing the overall character of the vicinity. There is also merit in the elimination of an underdeveloped site near the central core of the city as it is likely to foster further development in the area. 4. The effect it will have on the value and character of the adjacent property and the Comprehensive Plan: A change in zoning classification resulting in a multi family residential development will enhance the residential character of the vicinity by providing an increased number of housing opportunities. The rezone from C -3 to R -3 will encourage "infill and density including planned'unit developments to protect open space and critical areas," as per Land Use Policy LU -3 -B, and allow for "higher- density residential development where utilities and transportation facilities enable efficient use of capital resources," in keeping with Land Use Policy LU -3 -E. This rezone would still align with that intended goal and also "allow for a full range of residential environments including single family homes, townhouses, condominiums, apartments, and manufactured housing," consistent with Housing Policy H -2 -A. 5. The effect on the property owner or owners if the request is not granted: Without transitioning the site to a residential zoning classification residential development will not occur on the property. The applicant may not wish to proceed with any site development if it cannot be residential in nature. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is currently zoned C -3 (General Business). 2. The site contains a commercial building. 3 3. The applicant is requesting R -3 (Medium - Density Residential) zoning be assigned to the site. 4. The Comprehensive Plan identifies the site and much of the vicinity for Mixed - Residential uses which allows assignment of a range of residential zones including R -3 (Medium - Density Residential). 5. The R -3 zone is the highest density allowed under the Mixed Residential land use designation, allowing 1 dwelling unit for every 3,000 square feet of land area. 6. The site is approximately 3.4 acres in area. 7. Municipal water currently serves the site from 3rd Avenue. 8. The site to the east is similarly zoned R -3 and contains a multi - family residential development. 9. The site to the southeast is similarly zoned R -3 and contains a multi - family residential development CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in PMC 25.86.060. The criteria are as follows: 1. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the Comprehensive Plan Land Use Map and several Plan policies and goals. Land Use Policy LU -3 -B encourages "infill" development while H -2 -A suggests the City permit a full range of residential environments. Housing Policy (H -B -A) encourages standards that control the scale and density of accessory buildings and homes to maintain compatibility with other residential uses. The zoning standards for proposed rezone would be similar to the standards for the multi family development to the south. 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. The proposed R -3 zoning will permit site development similar to the density of the Pasco Housing Authority residential development to the east /southeast. Based on past experience with rezoning and development of vacant land adjacent to existing single-family and multi family developments, and evidence provided by tax records of Franklin County, the proposed rezone will not be materially detrimental to the value of properties within immediate vicinity. 3. There is merit and value in the proposal for the community as a whole. Establishment of zoning and development on the subject site will further establish the multi family character matching much of the vicinity. These similar developments in the area have consistently experienced high rates of occupancy. From this we can 0 JA* that there is 4 need in J.he roM f n; m -W u Or mUjaAW hot.., VAPortunom se. of W uftW Pf h areas ur Med 0 W0l gt 16 W arztaierit is 4Wp 4. CvaftVAS 44ould, ho imposed in :order to MWSAte any AgrAcant sAuse jMPSVWf thb,, "OtAL No s pedatonclMns nre_pmpj)std: S. A CPACOVAtont Apeement 4MW be 40MA into DOWeM the City and the pet ii and if so, the :terms and :qolatii ion* ,P( wqh ark a A .conwmitant agmement is'llwt, rieeded., MOTION for FUdlizo of Pact; 1 move. to adopt finding$ Of fact and conclusions therefrom as contained in the July 24, 2014 staff report. MOTION far'Recommon4atiow, I move based on the findings of fact and conclusions as adopted the Planning Commission recommend the City Council approve the rezone from 0-3 to R,-3 for 909 X. 3rd Avenue. : '' V. n h ye � Y µ � • r C � � • j � f W: : r ji5 Land Use Item: Rezone (C -3 to R -3) Applicant: Solano Enterprises LLC N Map File #: Z2014 -003 COURT ST Office u>� Cq a Government/Public a \ a r `" 0 x `e y c A� y 4TH WE 3RD p'v� � ®� ►'� O CD r Reito �. tam t3ieria�al ituainessl too -3 B. RataAne 111%'siituar T�eaat 3d�e� Ettterorfsee'� j '� ;g�� 8�laao. G read the master fib nubdke and asked *w eats from. i e (A'1 , manner 1 a di a the t'gg e tt s 4S� tt1 R itlI l 1 Rd" ��� .r.:f�hry„ � oAe tnztier ial .,pry 'to �iie- _nt�i,. lr2nst of ho re nt tC�f or �COwOm F A , z01Te$ as R -O Could *ttc9mmctdate Up to 4.g 1 Racenly the City oom tted a xajtd 1ntp b l i Grp roundabout and street frontage b4goyexneu#s, dt 1T1 Residential development on th %s sit.: he - ' ' -s along the 4th- Avenue Corridor.: �$ Wirth ant s usOs Mutes! his 4i e f' M*S'. 'lie s#te units per acre; tent putting tri .a fiunt of the site, . recent investment Commissioner Khan aslmd if there would be any requirements to the fa9acie of multi- family residential ,pertaining to tiv do-Amtowft area.. Mr. O'Neill answered that there are no additional design requirements. Dave McDonald, City Planner, added that this site is outside of the boundary of Downtown Pasco Development Area. With no comments the public hearing closed. Commnissioner Anderson moved, seconded by Comnmmsaionsr Greenaway, to close the public hearing on the proposed rezone and initiate deliberations and schedule adoption,of findings of.fact, conclusions and a rec mnendation to the City Council for the July 17, 10 14 meeting. The motion passed urnanimously. Planning 7/ a. Rezone Rezone SaIn MA 8 R-3 sh"t ChOk*Aan CM2:4tibad the waster file number and asked for commenU from -SuA. R[Ok V&ftej Com"MVI & &onOMJO bw�ftt Di Mctor,. stated that there was Iii AOt: NUM, or -testizafty U add,. Cam -B"hart asked if this "AcadOn would be affected, by the minimum lot size moratorium. Mr. White responded that the applicant ha4 previously stated that their intent was for multi-family dwelling units which would not require subdividing the property. There were no further questions or comments. Commissioner Kempf moved, seconded by Commissioner Khan, to adopt findings of fact and conclusions, therefrom as contained in the July 17, 2014 staff report. The motion passed. unanimously. Commissioner Kempf move, seconded by Commissioner Khan, based on the findings of fact and conclusions as adopted the Planning Commision recommend the City Council approve the rezone from C-3 to R-S for 909 & 3rd Avenue. The rn*tI*,Dn passed unanimously, Public Meeting Videos On- Demand Planning Commission - June 16, 2014 Planning Commission - July 24, 2014 City Council - August 4, 2014 Master File # Z2014 -003 Application: Solano Enterprises Rezone PUBLIC MEETING VIDEOS ON- DEMAND Planning Commission Meeting — June 16, 2014 ® http: / /Pscty Reacentralcom /player phD? video= Obfe42c44e3Oc006c69bda82dd6Od9 16 Planning Commission Meeting — July 24, 2014 • htt :// sety. a central.com/ la er. h ? video= a8d4fa5eOdb5bf32b92ba4e5c27dle4c City Council Regular Meeting — August 4, 2014 • http:// pscty .pegeentral.com /player.phD? video= 5b70eOad4bd23claeOf53efc238936b8 AGENDA REPORT FOR: City Council August 27, 2014 4 TO: Dave Zabell, City Manager Regular Mtg.: 9/2/14 Rick White, Community & Economic Development Director VJ d 1 FROM: David I. McDonald, City Planner SUBJECT: STREET VACATION (MF# VAC 2014 -005) A Portion of Nevada Avenue, Utah Avenue and Spokane Street. I. REFERENCE(S): 1. Street Vacation, Nevada Ave, Utah Ave & Spokane St - Overview Map 2. Street Vacation, Nevada Ave, Utah Ave & Spokane St - Vicinity Map 3. Street Vacation, Nevada Ave, Utah Ave & Spokane St - Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Conduct Public Hearing: 9/2: MOTION: I move to adopt Ordinance No. , an Ordinance vacating a portion of Nevada Avenue, Utah Avenue and Spokane Street and further, authorize publication by summary only. III. FISCAL IMPACT: M14010 IV. HISTORY AND FACTS BRIEF: A. The owners of Block 5, Fry's Addition have petitioned for vacation of all of Nevada Avenue, and 10 feet of Utah Avenue and Spokane Street abutting said block. The vacation was requested to facilitate future multi- family development. B. The City Council set September 2, 2014 as the date to consider the vacation. 2014. V. DISCUSSION: A. The right -of -way involved in the proposed vacation has not been fully developed therefore there are no utilities that need to be protected with an easement however, not all of the unimproved right -of -way dedicated for Nevada Avenue can be vacated. B. Wehe Street will eventually be improved from Spokane Street to Salt Lake Street. The west half of Wehe Avenue south of Spokane Street contains 30 feet of right - of -way. For the proper alignment of future improvements on Wehe Avenue north of Spokane Street, 30 feet of right -of -way will also be needed for the west half of Wehe Avenue. As a result 30 feet will need to be held out of Nevada Avenue for the future extension of Wehe Avenue. It should also be noted that the applicant will be required to dedicate small triangular tracts of land for Wehe Street when development occurs on his site. The need for the future dedication for Wehe Avenue was fully explained by staff prior to submittal of the vacation request and the applicant aware of such need. 7(b) z �w o� H O O O� O .�U U tt V w Y e � � .- v.-t��„Y��[ p,.r > �-i 4=4'x+ < �• H w »r +y sb ::w e Lij co Y .- l 0 e � Y �' . W WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3`d Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF NEVADA AVENUE, UTAH AVENUE AND SPOKANE STREET. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights -of -way within the City of Pasco; and WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights -of -way; and WHEREAS, all steps and procedures required by law to vacate said right -of -way have been duly taken and performed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Nevada Avenue between south right -of -way line of Duluth Street and a line parallel to and 30 west of the east line of Section 20, Township 9 North Range 29 East W.M., together with the north 10 feet of Spokane Street from the east right -of -way line of Utah Avenue to appoint 19 feet west of the west right -of -way line of Wehe Street and the east 10 feet of Utah Avenue from the south right -of -way line of Duluth Street to the north right -of -way line of Spokane Street except that a 25 foot radius shall be retained at the northeast corner of Utah Avenue and Spokane Street, as depicted in Exhibit "I" be and the same is hereby vacated. Section 2. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. Section 3. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 2nd day of September 2014. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney z U) 0 � Q J h�l PvE 3ne 3H3M H m Ev Pp�P � N. .o r LLB 2� °o- cl > W AGENDA REPORT FOR: City Council August 8, 2014 Workshop Mtg.: 8/11/14 TO: Stan Strebel, Acting City Mana Rick White, Community & Economic Development Director FROM: David I. McDonald, City Plann� SUBJECT: Rogers Annexation (MF# ANX2014 -002) I. REFERENCE(S): 1. Rogers Annexation - Overview Map 2. Rogers Annexation - Vicinity Map 3. Rogers Annexation - Proposed Resolution 4. Rogers Annexation - Notice of Intent to Commence Annexation II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 8/11/14: DISCUSSION 9/2/14: MOTION: I move to approve Resolution No. , accepting a Notice of Intent to commence annexation proceedings for the Rogers Annexation Area and providing a determination on the boundary, zoning and indebtedness related thereto. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A. Richard and Carel Rogers, owners of property in the 7100 block of West Argent Road, have filed a Notice of Intent to commence the process of annexing to the City. B. The Notice of Intent has been reviewed by staff, and has been determined to contain sufficient signatures to initiate the annexation process. Notices of Intent are required to contain the signatures of property owners representing at least 10 percent of the assessed value of an area proposed for annexation. In this case, the Rogers signatures represent 100 percent of the ownership. IV. DISCUSSION: A. The petition method of annexation requires the Council to hold a public meeting upon receipt of a notice of intent to begin the annexation to determine: 1) Whether the city will accept or require modification of the proposed annexation area; 2) Whether the city will require simultaneous adoption of zoning; and, 3) Whether the city will require the property to assume all or a portion of existing city indebtedness. The proposed resolution has been prepared following past practices of accepting the proposed annexation area without requiring simultaneous zoning or the assumption of bonded indebtedness. Zoning will be established following property owner notification and a public hearing held (by the Planning Commission) separately from a Council hearing on the future annexation. 8(a) -0-f 0 71 !ELM=,.] lips - iel �: ui "Art Cl) 41� L 0 71 !ELM=,.] lips - iel �: « � �: .. 'zI <».s <� ®© �94 LLJ� RESOLUTION NO. A RESOLUTION ACCEPTING A NOTICE OF INTENT TO COMMENCE ANNEXATION PROCEEDINGS, PROVIDING A DETERMINATION ON THE TERRITORY TO BE ANNEXED AND WHETHER SIMULTANEOUS ZONING AND THE ASSUMPTION OF BONDED INDEBTEDNESS WILL BE REQUIRED. WHEREAS, the owners of property generally in the 7100 block of West Argent Road have filed a Notice of Intent to annex to the City of Pasco; and WHEREAS, the City Council of the City of Pasco has reviewed the Notice of Intent and has determined annexation of the territory would support the provision of municipal services within the Pasco Urban Growth Area and is in the best interest of the Pasco community; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: A) That the City will accept the proposed territory to be annexed as described in Exhibit "1" and depicted in Exhibit 112" attached hereto. B) That the territory to be annexed will not require simultaneous adoption of zoning regulations. Zoning will be determined through a public hearing process with input from affected property owners. C) That the annexation area will not be required to assume any portion of existing City bonded indebtedness. PASSED by the City Council of the City of Pasco this 2nd day of September, 2014. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney EXHIBIT "1" Annexation Legal Beginning at the northeast corner of Lot 2, Short Plat 2004 -11, said corner being the True Point of Beginning; Thence southerly along the east line of said Lot 2 and the east line Lot 1, Short Plat 2004 -11 to the intersection with the north right -of -way line of West Argent Road; Thence southerly along the southerly projection of the east line of said Lot 1 to the intersection with the south right -of -way line of West Argent Road; Thence westerly along the south right -of -way line of West Argent Road to the intersection with the centerline of Road 72; Thence northerly along the northerly projection of the centerline of Road 72 to the intersection with the north right -of -way line of West Argent Road, said intersection also being on the west line of the southeast quarter of the southeast quarter of Section 16, Township 9 North, Range 29 East, W.M.; Thence northerly along said west line to the intersection with the north line of the FCID Canal; Thence easterly along the north line of the FCID Canal to the intersection with the northerly projection of the east line of Lot 2, Short Plat 2001 -11; Thence southerly along said northerly projection of the east line of said Lot 2 to the Point of Beginning. EXHIBIT # 2 Rogers Annexation Citv Limits I i � I VALLEY VIEW PL i FCID R/w N W CP w_ ------- Q I 0 1 I W. ARGENT O RD N i City Limits NOTICE OF INTENTION TO COMMENCE ANNEXATION PROCEDURES TO: The City Council of the City of Pasco 525 North Third Avenue Pasco, Washington 99301 Council Members: The undersigned, who are the owners of not less than ten percent in value, according to the assessed valuation for general taxation of the property for which annexation is sought, hereby advise the City Council of the City of Pasco that it is the desire of the undersigned owners of the following area to commence annexation proceedings. The property herein referred to is described on Exhibit "1" attached hereto and is depicted on Exhibit "2" further attached hereto. It is requested that the City Council of the City of Pasco set a date not later than sixty days after the filing of this request for a meeting with the undersigned to determine: (1) Whether the City Council will accept the proposed annexation; and, (2) Whether the City Council will require the assumption of existing City indebtedness by the area to be annexed; and, (3) Whether the City Council will require simultaneous zoning. 1 1. Please print your name in addition to signing. NAME ADDRESS DATE EXHIBIT "1" Annexation Legal Beginning at the northeast corner of Lot 2, Short Plat 2004 -11, said corner being the True Point of Beginning; Thence southerly along the east line of said Lot 2 and the east line Lot 1, Short Plat 2004 -11 to the intersection with the north right -of -way line of West Argent Road; Thence southerly along the southerly projection of the east line of said Lot 1 to the intersection with the south right -of -way line of West Argent Road; Thence westerly along the south right -of -way line of West Argent Road to the intersection with the centerline of Road 72; Thence northerly along the northerly projection of the centerline of Road 72 to the intersection with the north right -of -way line of West Argent Road, said intersection also being on the west line of the southeast quarter of the southeast quarter of Section 16, Township 9 North, Range 29 East, W.M.; Thence northerly along said west line to the intersection with the north line of the FCID Canal; Thence easterly along the north line of the FCID Canal to the intersection with the northerly projection of the east line of Lot 2, Short Plat 2001 -11; Thence southerly along said northerly projection of the east line of said Lot 2 to the Point of Beginning. EXHIBIT # 2 Rogers Annexation Limits VALLEY VIEW PL <\ 0 FCID R/W co w---------- ------- ------- U------ W. ARGENT RD City Limits D- CD ry W. ARGENT RD City Limits AGENDA REPORT FOR: City Council August 26, 2014 TO: Dave Zabell, City Manager Workshop Mtg.: 8/25/14 Rick White, Regular Mtg.: 9/2/14 Community & Economic Development Directonj�1/4 FROM: Shane O'Neill, Planner I SUBJECT: Sylvester's Addition Neighborhood Revitalization Plan (MF# PLAN 2013 -003) I. REFERENCE(S): 1. Sylvester Plan - Proposed Resolution 2. Sylvester Plan - Sylvester's Addition Neighborhood Revitalization Plan II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 9/2: MOTION: I move to approve Resolution No. , adopting the Sylvester's Addition Neighborhood Revitalization Plan. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A. Council's adopted 2014 -2015 goals included implementation of a neighborhood revitalization plan for the area between 10th and 5 Avenues. B. In 2012, staff began surveying the condition of city streets and sidewalks east of 10th Avenue to identify those that would benefit from the development of a revitalization plan of repairs. Based upon results from the field surveys a project area was defined and includes Margaret, Park, Sylvester and Nixon Streets bound by 5th Avenue to the east and by 10th Avenue to the west. Within the overall project area, Park Street contains the highest level of sidewalk damage and the highest number of large street trees proposed for replacement. C. In 2013, staff began the scoping process by mailing information and holding a series of neighborhood meetings with affected property owners. Five neighborhood meetings have been held. D. At the April 28, 2014 Workshop Meeting, Council reviewed the Sylvester's Addition Neighborhood Revitalization Plan and recommended a public hearing be held by the Planning Commission. E. On June 19, 2014 a public hearing was held by the Planning Commission to receive testimony on whether or not the Plan should be adopted. F. On July 17, 2014 the Planning Commission recommended Council adopt the Sylvester's Addition Neighborhood Revitalization Plan as contained in the June 19, 2014 Planning Commission report. G. On July 21, 2014 Council approved the 2014 CDBG allocation amendment which included $100,000 to be used for the first phase of project activities proposed by the Plan. 8(b) V. DISCUSSION: A. The Sylvester's Addition Neighborhood Revitalization Plan recommends replacing sidewalks in an area of the community having a high concentration of sidewalk damage. To ensure longevity of new sidewalks, the Plan also proposes to replace mature and failing street trees and to install dry landscape irrigation systems serving the right -of -way landscape strips. B. Based on testimony received during the public hearing and the recommendation of the Planning Commission, staff has revised the Plan to offer two options related to tree removals and plantings within the project area. Option 1 offers property owners the opportunity to retain their existing street trees when appropriate. Option 2 offers property owners the opportunity not to receive a new tree planting upon request by the property owner. C. Once construction has been completed within the one -block area of Park Street known as "Phase 1 ", staff intends to proceed with surveying, scoping and construction related to the remaining two blocks of Park Street. Following completion of construction activities on Park Street, the Plan proposes to repeat field surveying and public scoping processes for subsequent "sub- areas" as identified in the Plan. RESOLUTION NO. A RESOLUTION of the City of Pasco, Washington, adopting the Sylvester's Addition Neighborhood Revitalization Plan. WHEREAS, City Council 2012 -2013 Goals included development of a neighborhood revitalization plan east of 10th Avenue and west of the BNRR mainline; and WHEREAS, City Council 2014 -2015 Goals include implementation of the neighborhood revitalization plan for the area between 10'h and 5s' Avenues; and WHEREAS, surveys of city sidewalks have identified Sylvester's Addition as containing a high concentration of damaged sidewalks; and WHEREAS, street trees planted during development of Sylvester's Addition have grown to maturity causing a high degree of damage to sidewalks in the neighborhood and are in a state of decline, posing a danger to the neighborhood; and WHEREAS, the Planning Commission held a public hearing on the Sylvester's Addition Neighborhood Revitalization Plan on June 19, 2014; and WHEREAS, City Council has reviewed the Planning Commission's recommendation to adopt the Sylvester's Addition Neighborhood Revitalization Plan; WHEREAS, City Council has approved Community Development Block Grant Funding for implementation of the first phase of the Sylvester's Addition Neighborhood Revitalization Plan; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: 1. That the Sylvester's Addition Neighborhood Revitalization Plan is hereby adopted. PASSED by the City Council of the City of Pasco, Washington, as its regular meeting dated this day of 12014. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney Sylvester's Addition Neighborhood Revitalization Plan City of Pasco Community & Economic Development Department June -2014 Table of Contents Sylvester's Addition Neighborhood Revitalization Plan ............................................. ............................... 1 Tableof Contents ........................................................................................................... ..............................2 Introduction.................................................................................................................... ..............................3 History............................................................................................................................. ..............................4 ProblemStatement ........................................................................................................ ..............................5 PlanGoals ....................................................................................................................... ..............................5 Background.................................................................................................................... ..............................5 Scoping& Public Involvement ....................................................................................... ..............................5 AlternativesProposed ................................................................................................. ............................... 6 Alternate Alternate 2 Alternate 3 .................. 6 NeighborhoodMeetings .............................................................................................. ............................... 6 Neighborhood Meeting #1 (2/2013) ......................................................................... ............................... 6 NeighborhoodMeeting #2 (4/2013) ........................................................................ ............................... 6 NeighborhoodMeeting #3 ( 612013) .......................................................................... ..............................7 Neighborhood Meeting #4 ( 12/ 2013) ......................................................................... ..............................7 NeighborhoodMeeting #5 ( 3/ 2014) .......................................................................... ..............................7 ConstructionComponents ........................................................................................... ............................... 8 Trees.............................................................................................................................. ............................... 8 Parking.......................................................................................................................... ............................... 9 Irrigation....................................................................................................................... ............................... 9 PriorityAreas ................................................................................................................ ............................... 9 ParkStreet (Sub -Area 1) .............................................................................................. ............................... io MargaretStreet (Sub-Area 2) ..................................................................................... ............................... io Sylvester & Nixon Streets (Sub -Area 3) ..................................................................... ............................... 10 HenryStreet ................................................................................................................. ............................... 11 PathForward .................................................................................................................. .............................ii MaintenanceResponsibility ......................................................................................... ............................... 11 Funding.......................................................................................................................... .............................12 Community Development Block Grant (CDBG) Funding ............................................. .............................12 Options.......................................................................................................................... .............................12 Appendix........................................................................................................................ .............................13 Introduction Typical of western railroad towns, the original Town Plat of Pasco recorded in April of 1886 was laid out with street rights -of -way 8o feet in width. The plats that followed continued the same theme with streets forming the nucleus of the City by 1921 laid out with 8o -foot wide street rights -of -way. In early plats the streets were improved with 30 to 40 foot road surfaces typically centered in the 8o foot right -of -way. On either side of the road surface was another 20 to 25 feet of right -of -way developed with large planting strips (lawn and large trees) and five -foot wide sidewalks. The sidewalks were often placed near the outer edge of the right -of -way adjacent to the abutting lots. Streets were designed in this manner to allow for the gradual increase in pavement width as neighborhoods grew. Once built however, the streets in the subject project area were not changed. As the original Pasco neighborhoods aged and automobile ownership per household increased so did the demand on on- street parking availability; as a result the large planting strips became an area for the storage of vehicles, equipment and other items. Responding to citizen complaints about the lack of planting strip maintenance, the City Council amended the municipal code in 1994 to require all planting strips to be maintained with lawn, trees and ground cover. Within the planting strips the parking of motor vehicles, boats, campers and trailers was also prohibited along with the storage of lumber, firewood and other items generally. The neighborhoods referenced above (located in the central core of the community west of the BNSF rail mainline and loth Avenue) were established just before and after the year 1goo. Many of the homes in these neighborhoods are approaching 75 -years of age. Designed for a different age, the narrow streets and smaller lots create parking constraints for residents today who rely heavily on automobiles for everyday activities. The once attractively landscaped planting strips with large shade trees now create another set of issues for the neighborhoods. Over the past 75 - loo years, the trees originally planted in the right -of -way as part of the streetscape design have grown substantially. Mostly Silver Maples, the trees have reached over fifty feet in height. These trees have reached their maturity and have begun failing in terms of structure and overall appearance. Woody debris consistently falls into the right -of- way and as much as co- dominant stems or entire trees have begun to fall during high wind events. This condition is hazardous to people and property; cars can be damaged and people may be harmed by the falling debris. 3 The purpose of this study is to develop a neighborhood revitalization plan to address the issues of mature and failing street trees, damaged sidewalks and parking availability. (Vehicle damaged by a tree in 2012) History A series of sidewalk damage field surveys conducted during 2012 revealed concentrations of damage to city sidewalks. The predominant type of sidewalk damage observed was upheaval caused by trees located within City right -of -way planting strips. Generally, neighborhoods containing more large /mature trees are those with the most sidewalk damage. Only moderate to severe levels of damage were noted as needing repair and appear as individual points shown in the attached maps. Much of the damage surveyed exists within an area of town (illustrated in the Area Priority Ranking Map, see appendix) originally platted in Sylvester's Addition [also known as Sylvester's Second Addition (1889) and Sylvester's Third Addition (1891)]. All rights -of -way contained in these Plats are eighty (80) feet wide, fifty feet of which is occupied by sidewalks and landscaping strips containing medium to large sized trees. The remaining thirty (30) feet of the right -of -way contains the road surface. Despite the relatively wide rights -of -way, the roads themselves are relatively narrow. The narrow road issue is further compounded by the use of on- street parking. Because many of the homes in the Sylvester's Addition were constructed without driveways, the on- street parking in the area is heavily used. Access to these properties was limited to alleys only. As a result on street parking is heavily used often reducing the travel lane widths, creating congestion and a cluttered streetscape view. 121 Problem Statement Well- functioning residential neighborhoods contain uniform and predictable sidewalk surfaces without abrupt changes. Sidewalk surfaces should be flat and even without large cracks, uplift or sinkholes. Unfortunately, the Sylvester's Addition neighborhood contains a high concentration of sidewalk damage caused by trees, vehicles and unauthorized repairs. Repairs to damaged sidewalks can be expensive and involve the use of heavy machinery. Sidewalk repairs are the responsibility of the adjacent property owner, but can often be expensive and inefficient if done in a piecemeal fashion. If the sidewalk damage in residential areas persists or increases it may lead to an increase in civil lawsuits at a potentially significant cost to both property owners and the City. Plan Goals The purpose of this study is to develop a neighborhood revitalization plan to address the issues of damaged sidewalks and parking availability. Accomplishing the goals may involve the following types of activities: physical changes to the right -of -way configuration, removal of mature street trees, modification to right -of -way irrigation systems and sidewalk replacement. This Plan aims to outline how and where these activities should be applied. Background Scoping & Public Involvement Neighborhood meetings were held in February, April, June and December of 2013 and March Of 2014, to allow property owners within the project area opportunities to provide staff with input and information relevant to various aspects of the proposed projects' goals and objectives. Throughout the scoping process some property owners expressed opposition to any proposals involving widening road surfaces; citing the example of the W. Henry Street road widening project where vehicle speeds increased as a result. Residents view the faster traveling vehicles as a nuisance and /or hazard. 5 Alternatives Proposed Originally staff presented a set of five alternate project goal statements to be used in guiding path forward for project activities. Early on staff narrowed it down to a set of three project goal alternates which were then presented to the neighborhood. During the first couple of neighborhood meetings it became clear that the stakeholders were most closely aligned with the goals contained in Alternate #1. The three proposed project goal alternates are listed below. Alternate 1 Remove problem trees, repair damaged sidewalk and replant street friendly trees. Alternate 2 Remove problem trees, repair sidewalks and revise planting strips to include on- street parallel parking. Alternate 3 Remove problem trees, repair sidewalks and revise planting strips to include on- street angled parking. Neighborhood Meetings To date, a series of five (5) neighborhood involvement meetings were held at the Pasco Senior Center. Prior to each meeting notices were mailed to affected property owners inviting them to attend. Initially all property owners within the larger project area received meeting notices but as the project focused more narrowly upon project sub -area 1, meeting notice mailings were sent only to sub -area 1 property owners. Neighborhood Meeting #1 (2/2013) During the first meeting, discussions addressed a broad scope of issues and concerns; not all issues discussed pertained to the objectives of the Plan. The input received was useful to develop a better understanding of the project area as the residents perceive it and how they would like to see it in the future. Neighborhood Meeting #2 (4/2013) For the second meeting staff had prepared a set of three possible project alternatives aimed at fixing damaged sidewalks and alleviating congested on- street parking. At the second meeting residents initially indicated their overall preference for Alternate #1 which replaces both broken sidewalks and trees associated with the damage; this alternate does not address parking related problems. 9 Neighborhood Meeting #3 (6/2013) The outcome of the third meeting was similar to that of the second meeting in that people preferred Alternate #1. At the third meeting the issue of aging utility systems was discussed. The study area was originally constructed over eighty (8o) years ago; municipal utilities are on a 75 -year replacement schedule. Residents encouraged the City to possibly consolidate sidewalk and municipal utility replacement projects to eliminate or reduce multiple disturbances in the neighborhood. Neighborhood Meeting #4 (12 /2013) The fourth meeting was the first time project construction cost estimates were provided to the affected property owners. The cost estimates were provided for tree removal and replacement, stump removal, sidewalk removal and replacement and for the installation of new landscape irrigation lines. During the fourth meeting one or more property owners requested the option for a tree installation waiver whereby a property owner could choose not to have a new tree planted in front of their home. At the time of the meeting many stakeholders were under the impression that property owners would be bearing the full cost of the project; because of this they expressed a want to be responsible only for costs associated with construction adjacent to each parcel. In other words, property owners did not like the idea of paying an average cost rate based solely on their parcel's linear length of road frontage. Additionally, property owners desired that the replacement trees be similarly large trees. Neighborhood Meeting #5 (312014) During the fifth meeting staff presented the few attendees with a diagram showing the proposed finished streetscape layout including underground irrigation lines, trees and sidewalks. Staff also presented a list of proposed tree species to be used as new plantings. The tree species list was generated based on some research into individual species growth - form and behavior and the list was also based upon a site visit to Job's Nursery. The final species chosen are well stocked at the nursery and are of similar caliper and height to ensure some degree of uniformity at the time of planting. All fruit bearing trees (including trees with ornamental fruit) were excluded from consideration to avoid a variety of nuisances associated with falling and rotting fruit. Also during the fifth meeting staff informed the attendees of the city's intent to secure project funding entirely through Community Development Block Grant (CDBG) sources and that it is possible that property owners may not be assessed for the expenses. VA Construction Components Trees Over the past 75 — loo years, the trees originally planted in the right -of -way as part of the streetscape design have grown substantially. Mostly Silver Maples, the trees have reached over fifty feet in height. These trees have reached their maturity and have begun failing in terms of structure. Woody debris as large as co- dominant stems and even entire trees have begun to fall during high -wind events. This condition is hazardous to people and property; cars can be damaged and people can be hurt by the falling woody debris. Although neighborhood residents expressed their enjoyment of the trees, retention of the mature trees may be a detriment to the improvement project at hand. A majority of the trees must be removed due to their interference with sidewalk replacement. For those trees which are not an immediate threat to sidewalks, growth form is the greater concern. Due to the propensity for the larger trees to fail and drop debris staff proposes to replace them with more suitable tree species. Some of the preferred tree species suitable for plantings along roadways in the project area and which are locally available in sufficient quantity include but are not limited to the following: 1) Greenspire Littleleaf Linden (Tiiia cordata) 2) Armstrong Maple (Acer freemanii) 3) Tulip Tree (Liriodendron tuffpi fera) 4) Crimson Sentry Maple (Acer platanoides) 5) Quaking Aspen (Poputus tremuloides) 6) Corinthian Linden (Tilia. cordata) 7) Summer Sprite Linden (TJRa cordata `H r') 8) Variegated Boxelder (Acer ne undo vanvarie atum) Using a well distributed combination of the species listed above is intended to create a staggered tree canopy structure which will appear fuller at all heights. Combining low, medium and tall trees will provide a tree canopy better able to resist wind from ground -level upwards. This is called a triple canopy. Another advantage of the triple canopy is that it can create more privacy near the ground level. A comprehensive list of the City's preferred street trees is included in the appendix of this Plan. 9 Parking The neighborhood meeting component of the scoping process revealed the property owner's general priority level for additional parking. From the meetings, staff's impression is that the property owners (in attendance) do not value additional parking enough to justify assessing the costs of modifying the right -of -way to provide it. Revisions to the existing parallel on- street parking configuration are not proposed. Property owners saw that having an on- street parking space in front of their home does not guarantee that the parking space would remain available to them. Due to the perceived high number of vehicles per household, the property owners felt that additional on- street parking would quickly fill up with vehicles, many non - operational or infrequently used. Irrigation Installation of landscaping irrigation lines is a project component which has been presented to property owners during the neighborhood meeting phase. The proposal for new landscape irrigation includes installation of 1 -inch PVC lines leading from the front property line of each home to the roadside landscape strip and then extending in either direction to cover the full width of the parcels' landscape strip. As part of this project irrigation lines are not proposed to be connected to the private municipal water line(s) belonging to each parcel. For reference, an example of the proposed irrigation layout designed for a single block of Park Street is included in the appendices of this Plan ( #z). Priority Areas The study area is divided into three sub -areas grouped along east -west oriented roadways using alleys as convenient dividing lines. This grouping coincides well with the degree of sidewalk damage observed; thus allowing priority to be assigned to each based on the amount of work required to make repairs. Each sub -area is listed below in order of damage severity with the first (Park Street/sub -area 1) having the highest degree of sidewalk damage and the most large street trees. Planning Department and Engineering Department staff worked together to develop a certain threshold for assessing sidewalk replacement and deciding when it is appropriate to retain undamaged existing sidewalk. The threshold used is % of a city block, In other words, sections of sidewalk may be retained when it is contiguously undamaged for one half of one block or more. There is no economy in retaining less than a % block, meaning it may increase costs to attempt to retain portions of undamaged sidewalk less than a % block in length. E Park Street (Sub -Area t) The Park Street project sub -area hereinafter referred to as "sub -area t ", ranks first on the Area Priority ankin Mme. This sub -area contains that portion of Park Street bound by Sin Avenue to the east and by loth Avenue to the west. Sub -area i contains the highest number of large /mature street trees in the study area and consequently also has the highest degree of sidewalk damage. Sub -area t contains approximately 3,800 linear feet of private property frontage; zoo linear feet of which belong to the Lourde's Hospital parking lot which needs no work to correct sidewalk damage. For discussion purposes Sub -area i contains 3,56o linear feet of (residential) frontage applicable to improvements of this Plan. Field studies revealed twenty five (25) mature and failing street trees on Park Street, all of which are proposed to be replaced. These trees are primarily Silver Maples ranging in size from 3 -5 feet in diameter and approximately 4o -6o feet in height. The trees have passed their prime in terms of growth rate and overall appearance. The trees are in a state of decline, dropping significantly sized woody debris such as co- dominant stems. These large fall -outs damage property below the tree and permanently alter the tree's balance. With every passing year the likelihood increases that the entire tree will fall during one of our region's high -wind events. Based on the % block survey standard mentioned above, all sidewalks fronting Park Street (approx. 2,800 LF) must be replaced. In sub -area i staff found no need to replace sidewalks fronting the numerically named roadways (sin Tin 8in and loin Avenues). These north -south oriented roadways generally lack landscaping, including trees and as a result the sidewalks are largely undamaged. Regardless, these roadways (sin Tin 8 th and loin Avenues) are proposed to receive new street tree plantings. Margaret Street (Sub -Area z) The Margaret Street project sub -area hereinafter referred to as "sub -area z ", ranks second on the Area Priority Ranking Map. Sub -area z contains far fewer large mature trees and far less sidewalk damage than Park Street. Sub -area z is nearly identical in size to the Park Street sub -area 1 but may require significantly fewer tree removals and possibly less sidewalk replacement. Generally, the same project components apply to sub -area z but to a lesser degree. Sylvester & Nixon Streets (Sub -Area 3) Properties fronting Sylvester Street have been grouped with properties fronting Nixon Street. This sub -area hereinafter referred to as "sub -area 3 ", ranks third on the Area_Pricrity Ranking_Map. Sub -are 3 is the largest of the three sub -areas and contains the highest 10 number of individual parcels. Despite its large size sub -area 3 contains the lowest occurrence of damaged sidewalks in need of repair. For this reason it is assigned the lowest priority for construction activity needs. Sub -area 3 contains Sylvester Park which is an approximately z -acre city park containing three tennis courts, two full basketball courts and a child's playground. Minimal sidewalk damage exists around the perimeter of the Park. Henry Street Originally the project area of this Plan included properties fronting Henry Street, between 5 t and loth Avenues. Staff surveys of this project sub -area revealed minimal to no sidewalk damage along Henry Street. Due to the lack of remarkable damage to the Henry Street sidewalks or other right -of -way infrastructure, the Henry Street sub -area has been excluded from further proposed project construction activites and removed altogether from the Area Priority._ Rankin Map. Path Forward To date, a comprehensive planning analysis of construction needs has only been completed for a portion of sub -area 1 (Park Street). Following the completion of construction activities for the first phase of sub -area 1, planning staff will repeat the planning and scoping processes for the remaining project area. The intent behind waiting until sub -area 1 construction is complete before proceeding to sub -areas z & 3 is to provide staff with an opportunity to modify certain strategies and concepts by adapting to the outcomes and lessons learned from the first phase of construction. This delayed adaptive approach will provide property owners with a physical example of the proposed project activities. Concerned property owners will be able to visit Park Street to observe the final product. Maintenance Responsibility Currently, property owners within the project area maintain the roadside landscaping areas in front of their homes, as has been the case since the creation of the neighborhood. The city intends to continue with the assignment of right -of -way landscape maintenance responsibility to the adjacent property owners. Following the completion of right -of -way construction activities, property owners are to continue maintaining their portion of the adjoining right -of -way improvements. The term 11 maintenance means the proper upkeep of all infrastructure and living vegetation, and in this case applies to that area between the front property line and street curb, bound by parallel lines projecting forward from the side property lines of each parcel. Title iz, Streets and Sidewalks, of the Pasco Municipal Code duly assigns right -of -way maintenance responsibility (PMC Chapter 12.12, Trees & Shy). PMC Chapter 12.12 regulates activities within city right - of -way landscape areas. Once the proposed street trees have been installed it will be the responsibility of the adjacent property owner to care for the tree. Tree care includes regular watering and periodic fertilizing. Tree watering is required regardless of whether or not the property owner has decided to connect to the newly installed irrigation system. It should be noted that prior to pruning or removing any city tree a permit must be approved by the Administrative & Community Services Department. Pasco Municipal Code 12.12 provides penalties for activities causing harm or loss of street trees. Funding Community Development Block Grant (CDBG) Funding It is the intent of the Community & Economic Development Department to fund project costs by securing CDBG funds and in the future to possibly leverage funding from the Sidewalk Improvement Program (CIP project). Staff will file a CDBG application in May (2014) with the hopes of receiving grant funding for the 2015 project year. CDBG entitlement grants may be used for infrastructure projects which provide a suitable living environment (i.e. residential neighborhoods) in areas which primarily benefit low to moderate income households. This Plan's project area is contained within a US Census Block which qualifies as low to moderate income. Options Based on community input received during neighborhood meetings and testimony received at the public hearing this Plan provides some degree of flexibility with respect to tree removals and new tree plantings. The two options provided are described below. 12 Option t — Tree Removals The intent of Option t is to allow, when feasible, property owners to retain their existing healthy, non - invasively rooted trees lying within the right -of -way landscaping strips. The City arborist or contractor must first determine which trees are suitable to be retained. Following the identification of individual trees having potential to coexist with the proposed project, property owners shall be contacted and provided the opportunity to indicate which trees they prefer to keep. Each owner's preference will be noted and transmitted to the applicable project construction manager. Option z — New Trees The intent of Option z is to provide property owners the opportunity to decline installation of new street trees associated with their property. Prior to installing new tree plantings, all property owners within each project area /sub -area will be contacted and provided the opportunity to indicate whether or not they want new trees installed adjacent to their parcel. Each owner's preference will be noted and transmitted to the applicable project construction manager. Appendix t) Sylvester's Addition Neighborhood Improvement Plan Area Priority Ranking Map z) Sylvester's Addition Neighborhood Improvement Plan Phase t Proposal Map 3) Recommended Trees for the Mid - Columbia Region 4) Pasco Municipal Code, Chapter 12.12 Trees & Shrubs 13 HAd HI9 � � s Z (3 E� ® , SIAV Hic �CIS � F- '� a HA`d HIS z AAA' 11101 F � 3 d a b r z aAV His 0 Y QI N n m a v n a a 3 N n N a 3 n in a 3 a N 0 O O LZ .7� 1� y Cd t a CIA a o '•d I i aAd HIL a 3 0 n y a n a a n y a a N n d z 0 a 0 Y QI N n m a v n a a 3 N n N a 3 n in a 3 N (�c 0 N 0 LL m a o c o a o" K a y m 0 N m N E n c E N C Li C co C [ w �0O S O W m °ud T dm Dt_ C non[ M u. Sa E a.E = 8 t9! 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Pawlak, City Engineer �� Regular Mtg.: 9/2/14 SUBJECT: Bid Award: Road 40 East Storm Drainage I. REFERENCE(S): 1. Road 40 East Storm Drainage - Vicinity Map 2. Road 40 East Storm Drainage - Bid Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 09/02: MOTION: I move to award the low bid for the Road 40 East Storm Drainage Project to C &E Trenching, LLC in the amount of $61,215.18, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Stormwater Rates IV. HISTORY AND FACTS BRIEF: A) The project involves installing Gravel V- Ditches, Concrete Lined Ditches, 8" and 12" Storm Sewer, an Infiltration Trench and other related work. B) Road 40 East north of Sacajawea Park Road is very steep, and has no curb and gutter or storm water system. This steep slope on the road results in the storm water flowing very quickly, causing severe erosion on the eastern side of the road. Storm water events also results in ponding at the bottom of the hill near the intersection with Sacajawea Park Road. The current road side ditches have little to no gravel to help protect them from erosion. Past efforts to shape the ditches and replace gravel surfacing have failed due to the volume and velocity of runoff flows. V. DISCUSSION: A) An invitation to bid the project was forwarded to fourteen (14) applicable contractors listed on the City's Small Works Roster. Bid documents were requested by and sent to three (3) companies. The bid opening was held on July 28, 2014. B) On July 28, 2014, the City received one (1) bid for the project. The bid was received from C &E Trenching, LLC in the amount of $61,215.18. The Engineer's Estimate is $64,934.11. B) Staff has reviewed the bid submittal and found no exceptions or significant irregularities. C) Staff recommends award of the contract to C &E Trenching, LLC in the amount of $61,215.18. 10(a) VICINITY MAP ROAD 40 EAST STORM DRAINAGE City of Pasco Rd 40 East Storm Drainage July 28, 2014 BID SUMMARY Engineers Estimate C &E Trenching $64,934.11 $61,215.18