HomeMy WebLinkAbout05.29.14 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY
M:ay 29,2014 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the City
of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco,
Washington at 4:00 p.m., May 29,2014.
1. CALL TO ORDER
The meeting was called to order at 4:02 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Clark, Dukelow, Garcia, QuintanillaAbsent: N/A
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance/Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
Gabriela Torres, Program Administrator
VISITORS Mark Kuffel
3. APPROVAL OF AGENDA:
Mr. Garcia made a motion to approve the agenda as presented. Ms. Dukelow seconded the
motion and it passed unanimously, 5 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of April 24, 2014, and the checks listings - Bank of the West General Operating
Account checks numbered 52325-52509 totaling $251,010, Bank of the West Petty Cash
check numbered 1730 totaling$'42, and Bank of the West Security Deposit Fund checks
numbered 1207-1212 totaling $i,349. Approval of bad debt write offs for rent, utility
billing, and miscellaneous in the amount of $1,840 and, ofthat amount, $1,840 willbe tumed
over for collection plus the collection processing fees.
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Board of Commissioners Meeting Minutes
NI.ay 29,2014
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Ms. Dukelow asked how a tenant could accumulate such large amounts of debt to the
housing authority when their rent payments are minimal. Ms. Jones answered that many past
clients rack up charges for move-out charges (owed rent, maintenance charges), as well as
the discovery by HACPFC staff that they have benefitted from unreported income during
their time living on HACPFC properties.
Ms. Quintanilla asked how many of our tenants leave owing HACPFC money. Ms. Jones
answered that most of our tenants do leave owing something; but there are those that receive
some or all of their security deposit back when their tenancy is complete.
STAFF REPORTS
Because of the volume of discussion items on the agenda, staff reports were not heard.
NEW BUSINESS
Resolution #l3ll4-924 Honoring Mark Kuffel
Ms. Dukelow made a motion to adopt the resolution and Ms. Clark seconded it. The
motion passed unanimously 5 ayes, 0 nays.
Mr. Kuffel was further honored with a plaque and the reading of a brief listing of his
accomplishments as a board member and chairman of the board. After the
presentation, Mr. Kuffel gave a statement regarding his time on the board.
Resolution #I3lI4-925 Adopting Amendments to the Section 8 Administrative Plan
Mr. Bishop moved to adopt the resolution and Mr. Garcia seconded it. The board
voted unanimously to adopt the resolution - 5 ayes, 0 nays.
Mr. Anderson reported that adoption of this resolution is a result of a
recommendation of HUD's Shortfall Team.
Resolution #13114-926 Fourth and Pearl Omnibus Resolution
Mr. Bishop made a motion to adopt this resolution in its second revision. Mr. Garcia
seconded and the motion passed unanimously, 5 ayes, 0 nays.
Resolution #l3ll4-927 Fourth and Pearl Bond Resolution
Ms. Clark moved to adopt the resolution and Mr. Garcia seconded it. The motion
passed unanimously 5 ayes, 0 nays.
Ms. Dukelow called for discussion regarding draw authorization. Mr. Anderson and
Ms. Jones explained that sufficient safeguards are in place to ensure that one person
or entity is not enabled to single-handedly atthorize draws from the account.
Motions arising from board discussion of previous motions or discussion - N/A
Urgent matters not included in the agenda due to lack of time - N/A
(a)
(c)
(d)
(b)
(e)
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OTHER BUSINESS _ N/A
EXECUTIVE SESSION
The Board adjourned to executive
42.30.t10 (e).
RECONVENE OPEN SESSION
session for 10 minutes at 4:28 p.m. pursuant to RCW
The Board reconvened to regular session at 4:38 p.m.
Mr. Garcia made a motion to approve the following changes to the Executive Director's
contract effective July 1, 2014:
o Mr. Anderson's contract for the upcoming term will reflect a 2Yo cost of living
increase (contract item "1");
o The contract's term will be from July 1, 2014to June 30, 2017 (contract item "1");
o The portion of the contract that reads "Anderson's annual salary will be open to
negotiation in the second year of this contract..." to "Anderson's annual salary will
be open to negotiation annually" (contract item 2).
Ms. Dukelow seconded the motion and the motion passed unanimously, 5 ayes, 0 nays.
10. ADJOURNMENT
The meeting adjourned at 4:4I p.m.
The Board of Commissioners will next meet in regular session on June 26,2014,4:00 p.m.
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ntanilla
Board of Commissioners Board of Commissioners
Minutes Prepared by:
Recording Secretary
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