HomeMy WebLinkAboutN-420 - Long Distance CallsCITY OF PASCO
ADMINISTRATIVE ORDERS
Administrative Order No. 420
Finance
Subject: Long Distance Calls
Initial Effective Date:
Aril 21, 2014
Revised
Approved
This Administrative Order is effective April 21, 2014 and replaces Administrative Order No. 16,
dated 2/4/80 and Administrative Order No. 20, dated 3/16/81.
I. PURPOSE:
This Administrative Order is issued to assure that long distance calls are made only by
authorized personnel for legitimate city business.
II. DEPARTMENTS AFFECTED:
All
III. ATTACHMENTS:
None
IV. POLICY:
A. Department Director or Division Manager shall designate personnel entitled to place
long distance calls for city business. This designation shall be provided to the Payroll
Specialist who shall issue and keep a record of long distance (SCAN) authorized
numbers.
B. The Accounts Payable Clerk in the Finance Division shall send to each Department
Director a log of all long distance calls made by employees in the department. The
log will be in the form of the billing statement provided by the telephone company
and the state SCAN/WATTS service.
Each Department Director or Division Manager shall review the logs to determine
that the long distance calls made and charged are proper. Personal long - distance calls
should not be made using City equipment or SCAN numbers. In the event that
personal calls are made for emergency situations, the employee shall be required to
reimburse the City for the expense of the call. Abuse of the system may result in
disciplinary action, up to and including termination.
C. Periodic audits will be made by the Finance Division of actual telephone billings
against the recorded calls for a particular department or division to ascertain that calls
have been for official business as a legitimate response to the duties and
responsibilities of a particular department, division or office. Unauthorized calls
showing on the telephone company billing, will be investigated and, if not in line with
legitimate business, the Finance Division will bill the individual by invoice for the
amount of the call, plus an additional administrative fee of $5.00 for the extra work
the unauthorized call has caused. Appeals of the Finance Manager's decision on
unauthorized calls will be made to the City Manager, whose decision on the matter
will be final.
D. Department Director /Division Manager will make this order known to all their
employees.
Date
Administrative Order 420 — "Long Distance Calls"
Page 2