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HomeMy WebLinkAbout04.24.14 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLII{ COUNTY April24,2014 4:00 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County's (HACFPC) administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., April 24,2014. 1. CALL TO ORDER The meeting was called to order at 4:07 p.m. 2. COMISSIONER ROLL CALL lJpon ro11 call, those present were as follows: Present: Bishop, Clark, Garcia, QuintanillaAbsent: Dukelow STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Ofhcer Brett Sanders, Director of MaintenancelCapital Fund Lisa Richwine, Administrative Assistant/Recording Secretary VISITORS none Mr. Garcia made a motion to excuse Ms. Dukelow from the meeting as she is out of town. Mr. Bishop seconded the motion and it passed unanimously, 4 ayes, 0 nays. 3. APPROVAL OF AGENDA: Mr. Bishop made a motion to approve the agenda as presented. Mr. Garcia seconded the motion and it passed unanimously, 4 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of March 27,2014, and the checks listings - Bank of the West General Operating Account checks numbered 52136-52324 totaling $286,489. Approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $3,077.50 and, of that amount, 53,077 .50 will be turned over for collection plus the collection processing fees. Although staff reports are not listed on the agenda due to the high volume of business to be conducted today, Mr. Anderson brought the commissioners up to speed on several issues currently on the table: Board of Commissioners Meeting Minutes April24,2014 Page2 of 4 o Fourth and Pearl Update The first Due Diligence conference call with National Equity Fund (ltIEF) went well. The NEF agreement should close no later than June 15, 2014. Construction could begin the next day. The property short plat is almost done. The land has been subdivided into five separate lots so the property can be further developed if the commissioners so choose. The construction contract should be signed next week. A signed construction contract is required prior to the completion of the NEF agreement. Currently in negotiations with the Department of Social and Health Services (DSHS) for a Memorandum of Understanding (MOU) to provide active case management for future Family Unification Program (FUP) participants. DSHS is now developing a draft of the MOU as a'Jumping off point" from which further negotiations will be held. Our attorney revised the rental document for the Local Units and Highland Park Apartments to address Ms. Dukelow's concerns expressed at last month's meeting (i.e., the document should be called "rental agreement" rather than "lease", etc.). o Shortfall The Shortfall Prevention Team assigned to HACPFC by HUD stated that our agency has done very well at keeping costs down for the Section 8 program. The only area that could be improved is occupancy standards. The team suggested that HACPFC use the formula of "2heartbeats per sleeping space - living room can be used as a sleeping space". For example, our current occupancy standards state that for a 1-bedroom voucher, the maximum number of individuals in the unit would be 2. We have now posted for 30 day comment the revised standards that reflect the maximum number of individuals for a 1-bedroom voucher as 4. The change will be implemented and included in our Section 8 Administrative Plan at the May meeting. We have contacted the housing authorities in King County, WA and Chandler, AZ to request that the agencies absorb the high payment standard ports HACPFC has in those jurisdictions. King County stated that they will absorb the ports only after the participants live in King County for 5 years. The Chandler, AZ housing authority has not yet responded to the request. HACPFC will apply for shortfall set-aside money available from HUD to help filI the shortfall in our HAP budget authority for CY 2014. F :\ExecutivdiMain\WPDATA\MINUTES\20 1 4\0 424 1 4. do cx Board of Commissioners Meeting Minutes April24,2014 Page 3 of 4 o On April 8, 2014, a meeting was held with all Highland Park Apartments residents to explain that HACPFC has paid off the USDA-RD (United States Department of Agriculture - Rural Development) loan for that development and residents will not receive rental subsidies after November 30, 2014. Residents had also been mailed letters in November 2013 and April 2014, detailing the changes. o At the April 8 meeting, all residents signed an addendum to their lease prepared by our attorney. This addendum puts the residents on notice that their rental amount would change (increase) effective December 1,2014. The addendum also stated that the references to RD in their current leases no longer apply. 5. NEW BUSINESS (a) Resolution #I3ll4-9I9 Adopting Revised Local Apartments Rental Agreement Mr. Garcia made a motion to adopt the resolution. Mr. Bishop seconded it. The motion was passed 4 ayes,O nays. (b) Resolution #l3ll4-920 Approving Changes to Bank of the West Signature Cards Ms. Clark moved to adopt the resolution and Mr. Garcia seconded. The motion passed unanimously with 4 ayes, 0 nays. (c) Resolution #l3lI4-92I Approving Changes to AmericanWest Bank Signature Cards Mr. Bishop made a motion to adopt the resolution and Ms. Clark seconded it. The motion passed unanimously, 4 ayes, 0 nays. (d) Resolution #13114-922 Approving changes to Bank of the West Signature Cards Mr. Garcia moved to adopt the resolution and Mr. Bishop seconded it. The motion passed unanimously, 4 ayes, 0 nays. (e) Resolution #I3/I4-923 PHA Board Resolution Approving Operating Budget Ms. Clark made a motion to adopt the budget resolution, Mr. Garcia seconded it. The motion passed unanimously with 4 ayes,0 nays. (0 Motions arising from board discussion of previous motions or discussion - none (g) Urgent matters not included in the agenda due to lack of time - none 6. OTHER BUSINESS Mr. Anderson mentioned that his employment contract is up for negotiation and the negotiation must be completed by July 1,2014. He pointed out that the budget the board just passed becomes effective July 1, 2014, and includes a cost of living allowance for all non-contract staff and himself. Ms. Quintanilla requested that Mr. Anderson's contract be included in the next board packet, including a detailed listing of his accomplishments. F :\ExecutivdrMain\WPDATA\MINUTESU 0 I 4\04241 4. do cx Board of Commissioners Meeting Minutes April24,2014 Page 4 of 4 7. EXECUTIVE SESSION No Executive Session was held. 8. ADJOURNMENT The meeting was adjourned at 4:35 p.m. The Board of Commissioners will next meet in regular session on May 29,20T4,4 p.m. Is{ell Quintanilla Chair, Board of Commrssloners Board of Commissioners Recording Secretary F :\Executivd,Main\WPDATA\MINUTES\20 1 4\0 424 I 4. docx