HomeMy WebLinkAbout1st Quarter 2014 CITY OF
L PASCO pir
qqlpw
Quarterly Activity
Report
Including Financial Statements
I st Quarter 2014
April 2014
Report 2014 P. • "
Fire Department Mission: to provide rapid mitigation of fire, rescue, hazardous materials and medical emergencies
with compassion, integrity, and respect towards the citizens. To be the premier provider of public
By Fire Chief, Bob Gear safety services, utilizing our people as the critical resource to accomplish our goals.
Administration
• The department continues to work with the Facilities Division to review and up-date the Incident Action
Plan for the public pool.
• The department is taking the lead in the development of a city wide Continuity of Operations Plan. This
process is in the early stages and training has been scheduled for each of the department managers.
• The department continues to work with the airport administration to modernize equipment,
communications and operations for aircraft rescue and firefighting. We have recently signed a preliminary
letter of agreement authorizing the use of a radio frequency that will allow for communications with auto
and mutual aid agencies in the event of an airport emergency.
Training & Safety
The first quarter of 2014 was an active quarter for the training and safety division. The division assisted in the
development and/or completion of several projects, including:
• Incident Commander Course — In cooperation with regional fire departments provided the S330
course to 50 firefighters from seven agencies. This course provides the fundamental skills necessary for a
Type 3 incident (up to 200 responders over 1-2 days) commander.
• Active Intruder Event —This functional exercise tested the response capabilities of local police, fire, and
EMS to an active intruder situation. The exercise was a collaborative effort that included 9 fire response
agencies, 4 police agencies, 4 emergency management agencies, the Pasco School District and over 150
participants and volunteers.
• Regional Task Books - The Tri-County Regional Training Officers developed and implemented regional
task books for the positions of Type 5 and Type 4 Incident ("typical" Fire call, with up to 20 responders)
Command Officers. These task books meet or exceed the requirements for incident commander as
defined by WAC 296-305 Safety Standards for Firefighters.
Fire Protection Specialist
The part time fire protection specialist conducted 27 new commercial building plan reviews for fire protection
systems, access and hydrant location. He provided 10 follow-up inspections of in progress buildings. He
reviewed 9 plats and 3 subdivisions for access and hydrant locations. He updated station maps and apparatus
map books and managed 8 new Knox key box installations and attended 39 intake and pre-application
meetings.
Quarter • • • "
Fire Department (continued)
Operations Summary
The reduced call volume of the first quarter of 2014 is reflective of the change with ambulance service
provided by Franklin County Fire District#3, whereas the city provided the service during the first quarter
of 2013. EMS service calls are 78% of total call volume; fire and other (false calls, service calls, etc.) accounts
for 22% of the total volume.
Fire Responses
1000 838
795
800
600
400
200 146 160 bl
0
Fire EMS Other Fire JES Other
1st Quarter 2013 1st Quarter 2014
Emergency Medical Services
• The EMS division developed and implemented an EMS drill manual that includes protocols and scenario
based training programs. This manual is used by company officers to maintain the skills of those
individuals within their station.
• The ambulance work group developed a pediatric advanced life support kit that has been placed into
service on each ambulance. This kit contains the airway and intravenous supplies that are correctly sized
for pediatric patients. This will allow responders to quickly deliver critical care more effectively.
• The ambulance work group also continues to work closely with vendors and manufacturers on the
specifications of new ambulances. The group is currently working on providing bariatric capabilities
within the fire department, including new stretchers, processes for loading and unloading patients, and
procedures to provide for the specific needs of these patients.
• Continued training for Emergency Medical Technicians and Paramedics that includes both classroom and
hands-on learning. The EMS division is continuing with the recertification process for both EMTs and
Paramedics.
Airport Rescue and Fire Fighting
The FAA conducted an annual airport certification audit and functional test of the Aircraft Rescue and
Firefighting capabilities at the Tri-Cities Airport in February. The department passed the test and audit with
zero discrepancies. The department continues to work closely with airport officials to improve the quality of
the program.
Report 2014 P. • "
Administrative & Community Services Mission: to provide a wide-range of
By Administrative £t Community Services Director, Rick Terway services to the community, including
leisure and recreation services, public
facilities and customer service, and
provide internal support to all City
Administration departments.
• Hired 2°d Chief Groundsman
• Completed repairs to front of City Hall
• Kurtzman Spray Park nearing completion
• Continuing work with USACE /WA State Parks on boat pumpout for Pasco Boat Basin
• Continuing work on park/school joint use project on Road 60
• Sent out RFP for purchase of land for Animal Control Authority use
• Working on recruitment for Recreation Services Manager
Information Services
Basic Operations
• Updated Trak-it System to allow for 2014 Animal Licensing, eliminating in-house system.
• Updated New World Financial System, to version 8.4.
• Upgraded Trak-it System Administration\Management Console
• Assisted WWTP Technician with placement of switches at Reuse Facility, Foster Wells Lift Station,
Commercial Lift Station, 9th & Washington Lift Station, and Rd 68. Water Tower.
• Prepared animal canvassing routes and maps for annual animal canvassing project.
• Procured and assisted Engineering with setup of new stormshed modeling software.
• Upgraded Phonetree automated calling system with additional features, including text to speech,
surveying, and texting capabilities.
• Installed VoIP-analog adapters at several offsite locations to replace existing telephone company leased
lines.
Special Activities / Projects
• Replacement patrol cars technology transfers including, computes, cabling, in car video.
• Installed video safety monitoring system at Senior Center
• Participated in School Zone Flasher demonstration
Hosted follow-up Cartegraph Work Order demonstration reviewing new fleet module and stormwater
run off modules.
• Performing Windows 8 internal system testing on both tablet and desktop computers.
• Enabled remote access via four iPads for on call water treatment plant staff to remotely monitor and
resolve issues.
• Setup secure internet access for AARP tax aide staff at Senior Center for tax preparation (using Senior
Center computer lab network).
• Testing new anti virus\spyware system from Microsoft, Security Essentials, as potential future
replacement.
• Assisted Sun Willows Golf Course with additional cafe POS computer and printer.
Quarter • • 2014 Page
Administrative & Community Services (continued)
Recreation Services
Special Activities/Projects
I st Quarter Tournaments Hosted at Pasco Softball Complex:
• Adult Spring Fling- 16 Adult Softball Teams
• USSSA Sport Spring Fling- 21 Adult Softball Teams
• Early Spring Classic- 30 Youth Baseball Teams
• Beast of the East- 20 Adult Softball Teams
• YMCA at the Martin Luther King Center had 1,300 Units of Participation
I5t Quarter Recreational Services Summarx
Recreation Services Areas Participants Enrolled
Arts & Cultural 20
Drop-In Programs 1480
Family Programs and Events 60
Health and Fitness 32
Lifelong Learning 98
Senior Center 51
Outdoor Programs 0
Rentals 44
Sports 492
Camps 15
Aquatics Classes Only 0
Total Participants 2292
Facilities
Basic Operations
Staff
• Attended Monthly Safety Meetings
• Building Operator Certification course completed by Chief Groundsman
Parks
• Burned tumbleweeds
• Removed I I large trees in the parks
• Replenished wood chips in playgrounds
• Repaired small equipment for season
• Replaced park lights at Memorial Park due to vandalism
• Laid out and painted soccer fields at Road 36 for Recreation Division
Quarter • • • "
Administrative & Community Services (continued)
Facilities
• Pruned trees along City-maintained boulevards
• Prepared softball fields for the season
• Replaced shade cloth at the Softball Complex
• Irrigation repairs: 5 mainline breaks, 2 laterals and 3 valves
Facilities
• Sheet rocked wall for new office at Chiawana Park shop
• Replaced flagpole lights at City Hall with LED bulbs
• Re-lamped Library exterior
• Repaired HVAC at Animal Control
• Installed TV for Police Department training
• Energized water system at Gesa Stadium for the season
• Repaired water line at Senior Center
Cemetery
• Performed 26 funerals; 20 burials, 6 cremations
• Completed 12 pre-need contracts and installed 14 headstones
$30,000
$25,000
$20,548 $19,060
$20,000
$15,000
I A
$10,000
$5,000
Average Monthly
Cemetery Revenues $0
YTD 2013 Monthly 2014 Monthly 2014 Monthly Budget
Average Average
Quarter • • • ' •
Administrative & Community Services (continued)
City Clerk
PUBLIC RECORD REQUESTS
2013 YTD 2014 YTD
General Information 51 42
Police Department 14 4
Animal Information 4 5
Total 69 51
QUARTERLY ANIMAL CONTROL ACTIVITY
CATS DOGS TOTAL
Animals Processed 110 174 284
Returned to Owner 4 43 47
Adopted 34 113 147
Fostered 1 9 10
Euthanized 62 3 65
DOA 9 6 15
Strays Turned In 88 91 179
Animals Picked Up 22 1 83 1 105
Total Infractions Issued 135
Financial Services
Accounting
• Processed all month end entries, interfund charges and coding corrections by the 10`h of the month.
• Reconciled monthly all billing and cash receipting systems by the end of the next month.
• Created monthly financial reports for Council, City Manager, Directors and HR Manager.
Accounts Payable
• Issued 1,373 claim checks, 958 electronic fund transfers totaling $13,317,785
• Issued 54 wire transfers totaling $1,818,876
• Issued 418 Treasurer's Checks totaling $550,949.
Accounts Receivable
• 945 invoices were mailed totaling $1,563,650.
• Ambulance Aging Report Summary—This represents an aging of all outstanding ambulance billings:
Description Current 31-60 61-90 91-120 121-150 151-180 Over 180 Total
days days days days days days
Dollar 161,913 56,554 27,352 25,126 22,197 15,400 48,471 357,013
Percentage 45% 16% 8% 7% 6% 4% 14% 100%
Quarter • • • "
Administrative & Community Services (continued)
Financial Services (continued)
• Ambulance Customer Summary Report—This is a summary of the agencies, individuals and
companies with outstanding receivables for ambulance services.
Description Medicare DSHS Private Insurance Co
Pay
Dollars 73,399 28,880 204,473 53,263
Percentage 21% 8% 57% 14%
Total Ambulance Calls
DSHS 144 24%
Medicare 255 43%
Other 201 33%
Total 600 100%
• Customer Service and Utility Billing
Bills Delinquent Delinquent New
Processed Offs Bills Services
January 18,853 372 1,862 18
February 18,839 253 2,192 25
March 18,868 255 1,938 31
Total 56,560 880 5,992 74
Special Activities/Projects
Accounting
• Completed year end closing processes.
• Prepared annual financial statements (CAFR and PFD)
Customer Service and Utility Billing
• Annual renewal process for Animal & Business Licenses.
• Started code violation for Animal Licensing.
• Improved system to provide more timely follow up on pending licenses.
II
� I
II , ol
I
i' Annual Lampson Cable
Bridge Run
. I g
_ N
- 3{
1 st Quarter Report 2014 Page 8
Public Works Department
By Public Works Director, Ahmad Qayoumi Mission: to maintain all city streets, maintain and operate all
water and sewer facilities, construct new facilities to ensure the
highest level of public satisfaction and safety.
Public Works
The City is waiting to see if and when the EQUIPMENT RENTAL:
next legislative session will take up the issue • Performed normal scheduled maintenance as well as
of funding a statewide transportation unscheduled emergency repairs on the Equipment Rental
package. The Lewis Street project is on the Fleet and associated equipment (108 scheduled and 132
Senate's draft project list. Staff and a couple unscheduled/emergency work orders).
of downtown business owners testified in
front of the Senate Transportation • Ordered 2 new ambulances for the fire department.
Committee in support of the project in late • Received 8 new leased police vehicles.
2013. Staff provided updated engineering • Received and put into service new road grader and irrigation
estimates for the project if funded in the
next 6 to 8 years. The demolition project services truck.
for buildings purchased for the right-of-way
was awarded to Poland and Sons, and is STREETS/STORM DRAINS:
planned to start in May. • Continued running two full time street sweepers. The third
sweeper is running 50% of the time.
The Signal Improvements project has • Began annual Storm Drain Cleaning Maintenance Program for
started. The contractor is working to 2014.
replace signal controllers and provide • 7 potholes repaired.
communication links and pre-emption • 3 traffic signals repaired.
equipment for emergency vehicle detection.
The pre-emption capacity needs to be
operational prior to installation of access PUBLIC WORKS SHOP ENGINEERING:
management medians so that emergency • 2013 Sewer Lining— RD 44 Manholes Lining
vehicles can control signals, thus preventing o Project is complete
any potential impedance during the
construction of the medians or with the CROSS CONNECTION:
medians themselves. On March 28th the Irrigation Division started loading
the mains to supply Vintage Village, Heritage Village, Broadmoor
WSDOT approved a reduction in the speed Place and Broadmoor Estates with irrigation water. Those
limit to 40 MPH, which the Council also property owners that have not converted to City irrigation or
approved by ordinance. Phase I is complete installed their own backflow assembly will be sent a final letter
to the 60% design level and staff has on or about April 14th. In preparation of this event, crews
reviewed the plans. In early April staff
applied for a FMSIB grant for Phase I of the came in on March 22 & 23 to perform a last minute survey and
project. The Port of Pasco tenants have found several people had converted without an inspection or
requested reconsideration of the proposed had cross-connected the systems. These properties were
roundabout at the Oregon & Ainsworth disconnected before the Irrigation Division activated the mains.
intersection. Staff is working on alternatives
in preparation for a meeting with the Port. In Area 4 there were originally 323 properties out of
compliance; to date there are 109. This area has a mandatory
compliance date of November I, 2014. In May 2014, letters will
The water resource master plan has been be sent to those property owners that haven't responded
completed and adopted by Council. Staff is
working with the consultant to develop the advising them that the cost of the retro-fit will increase to $750
Action Plan for presentation to the City if the authorization to proceed isn't received by July 2, 2014.
Council in late May.
1 st Quarter Report 2014
Public Works (continued)
WATER DISTRIBUTION:
• Performed daily activities such as:
Services Meters Small Locates Service Orders Water Main
Change Out Taps
II 40 366 401 195 4
• Initiated fire hydrant installation program (for areas lacking coverage); expect to install 26
hydrants this year (15 in 2013).
• Continued the ten year meter change out program.
❑DaifyAverage Flows in MG
WASTEWATER SYSTEM: 415
4.1
• Pasco WWTP treated 371.3 million gallons of wastewater 4.05 t.12
during the first quarter of 2014. An average of 4.13 million 394 .05
gallons per day. 39 3.98
3.85
38
3.86
3.75
3.7
2011 2012 2013 2014
WATER TREATMENT PLANT: 0 Daily Ave rage Water Production MG
• The plant produced 613.1 million gallons of water during
the first quarter of 2014 which is an increase of 22.5 7
6.8
million gallons over the same quarter of 2013. 6.6 fl-
in• With the City's population surpassing 50,000, the City is 64 a new regulatory classification. Staff has been busy 62 6.5
working with the State Department of Health upgrading 6
6.12
water quality monitoring programs to bring the City into 5.8
conformity with the new classification. 5.6 —
2011 2012 2013 2014
■MG Flow from Food Processors
■MG Flow pumped to fields
INDUSTRIAL RE-USE FACILITY:
Fosterwells• 120
• Quarterly flow 71.175 million gallons 100
80 87
• Installed 200 feet of 30" and 24" mainline at reuse facility. 60 6s 71
40 59
20
0
2011 2012 2013 2014
1 st Quarter Report 2014 PW '10
Public Works (continued)
Engineering
Plan Review Activity Comparison
1 st Qtr YTD 1 st Qtr YTD
2013 2014
1 Commercial Plans 34 145
2 Binding Site Plans 0 1
3 Preliminary Plats 0 2
4 Short Plats 3 2
5 Subdivisions 0 7
6 Driveway& Fence 143 187
Capital Improvement Projects - Construction
Project Name % Completed
Heritage Rail Spur 99%
PWRF Optimization Project 99%
2012 Overlays/4th Ave Corridor (Court - 1-182) 99%
USBR Irrigation Connection 95%
Pasco Safe Route to Schools 1 85%
Kurtzman Park Splash Pad 55%
Court St ADA Et Pedestrian Upgrades 40%
2014 Crack Seal 0%
2014 Microsurfacing 0%
Broadmoor Tank Waterline 0%
Lewis Street Demolition 0%
Powerline Rd Improvements 0%
PWRF Ph 3, Pond Area Grading 0%
Rd 68 Improvements Ph 2 Ft Interconnect Rd 68 Signals 0%
Capital Improvement Projects - Design
Project Name % Completed
2014 Overlays 100%
Comprehensive Sewer Master Plan 95%
Rd 100 Sidewalk Widening Ph 1 90% (on hold)
US 395 Pedestrian Overpass Repairs 70%
Columbia Water Supply 60%
City Wide Traffic Signal Controller Upgrade 40%
East Side Booster Station Upgrade 2%
2014 Overlays 100%
Comprehensive Sewer Master Plan 95%
Quarter • • •
Community Development Department Mission: to promote and oversee
economic and community development
By Community Et Economic Development Director, Rick White and administer land use, housing,
property maintenance and construction
regulations.
Items Reviewed
City Council Items Reviewed—The City Council reviewed the
following C&ED items this quarter:
14if 1 2 Code Amendments (Detached shop and garage heights; Auto
Sales in C-I Zone)
❖ I Easement (DNR public roadway easement for Chapel Hill
The Port of Pasco used a grant to initiate remediation Boulevard east of Road 68)
planning for future redevelopment in the Marine 3 Rezones (Rd 68/Sandifur RT to R-1; Ochoa Rezone from C-
Terminal area. This effort will be used to prioritize
specific capital improvement projects for the Boat to C-3; Mills Rezone C-I to R-I )
Basin and Marine Terminal area.The Port Commission ❖ I Special Permit (detached residential garage height increase at
will be discussing the remediation plan in April. 5417 Dradie Street)
The City is in the process of prioritizing specific capital
improvement projects for the Boat Basin area. 4 Vacations (portion of Whipple Drive; portion of Myrtle
Projects include completion of the last link of the Avenue; east/west alley Block 27, Riverside Addition; 800 BLK of
Sacagawea Heritage Trail which will go under the
BNSF Columbia River railroad bridge, connection of I I th Ave)
the Trail to the Osprey Pointe section, and possible
relocation of a power substation. Planning Commission Items Reviewed--The Planning Commission
held 8 public hearings and one workshop for the following items
Four neighborhood meetings were held to receive during its regular Commission meetings in the I st quarter:
neighborhood input and develop street repair
priorities and phasing. The draft Plan continues to be 2 Code Amendments (Highway Follow-Through Signs; Auto Sales
developed. ` in C-I Zones)
I! ❖ I Plan (Shoreline Jurisdiction and Public Participation Plan)
Preliminary The DPDA has enlisted a consultant to begin strategic ••• I Prel ry Plat (Hayden Homes)
work plan development for the DPDA Board. The •;• I Rezone (Mills C-I to RS-12)
process is underway with the initial background report 12 Special Permits (Ochoa Middle School health clinic; AT&T
nearly complete. The DPDA is also working with a •••
website specialist to integrate and update DPDA Wireless Communication Facility; Bethel Church Preschool;
Farmers Market and Specialty Kitchen websites. Sound Investment Storage Facility, Nunez Church, World Life
church, Delta High School, AT&T Cell tower, Warner Auto
The Historic Preservation Commission (HPC) is Sales, Water Intake Facility, Russ Dean Auto Body Shop)
preparing to apply for Certified Local Government
(CLG) status. Obtaining status as a CLG will allow the
City to apply for special grants from the Washington
State Historic Preservation Office in order to better Community Development Block Grant
preserve historic and cultural resources within the
City. Preparation for CLG status will require an The Block Grant Division has accomplished the following during the
update of both the Historic Preservation Ordinance quarter:
(Title 27 of the Pasco Municipal Code) and the HPC
Bylaws. Submitted the 2013 Consolidated Annual Plan Evaluation Report
to HUD.
❖ 28 Block Grant Homeownership Assistance applications were
received, and 9 applications were approved.
Quarter • • • "
Community Development Department (continued)
Planning Department Projects
Planning Department reviewed and processed:
❖ 61 administrative applications
❖ 28 Block Grant items
❖ I Hearing Examiner project
❖ 14 quasi-judicial land use applications
Code Enforcement
During the first quarter 256 new code enforcement complaints were received. In addition, Code
Enforcement Officers opened 737 new cases for code violations during the same period. The decreases in
the 2014 numbers were due to last year's major animal canvassing effort and clearing of expired building
permits.
1800
1800 Code Enforcement
1400
1200
1000
W Complaints I st Quarter Code
800
600 New Cases Enforcement Activity
400
200
0
1st Qtr 2013 1st Qtr 2014
Building
Building Permits
During the first quarter 365 building permits
were issued for a construction value of
$31,330,610.20. Permits for 46 new single
family homes were issued and I factory
assembled single family home was placed.
Total construction valuation is down ®SFDU
approximately 34.9% for the quarter. Single
Building Permits
family housing starts are down 14.8% for the
quarter.
1st Qtr 2013 1st Qtr 2014
Quarter • • Page 13
Police Department
Mission: Responsible for reducing crime and the fear of crime; improving the
By Police Chief, Robert Metzger I quality of life for Pasco's citizens.
Calls for service are down 6% from
13,287 to 12,447 for the year to Part 1
date. There has been a slight part Crimes
one crimes decrease of I%, and a
decrease in part 2 crimes of I%. 435
EGov is putting together Phase 2 of the Felony arrests are up 32%.
report for the steering committee. It is
hoped that this will be presented to the These statistics are about what
committee by the middle of April. The would be expected given the City's 430
Police and Fire chiefs have agreed on a relatively low crime rate, compared
platform for their respective agencies,
with fire on the VHF and police on the to state and national levels.
800. The Franklin County Sheriff has so
far opted to stay on the VHF platform. 425
1st Qtr 2013 1st Qtr 2014
Administration
There were 62 documented gang Last year marked the lowest crime rate that Pasco has had in over 30
members arrested in the first quarter. years. This is due to the efforts of not only the street crimes unit but
Twenty three of those arrested all of the officers that work in the various capacities within the
generated 45 new criminal charges. In
addition, 193 outstanding arrest warrants department. This collaborative effort has been ongoing for many
were served by the unit and 37 criminal years in the police department and the results are evident.
search warrants served. The Street To go along with the low crime rate, calls for service are down,
Crimes Unit worked a gang related though criminal reports are up, along with felony arrests. Infractions
shooting incident which culminated in the are down due, in part, to both traffic officers being out on disability.
execution of numerous search warrants.
Officers ended up seizing several ounces Overall this year is continuing with last year's good trend with most
of controlled substances and weapons serious crimes down.
and confiscated several thousand dollars.
The unit also conducted a prostitution The department is currently in the last phase of hiring a new records
sting in the downtown area. clerk to replace one that resigned late last year. In addition, final
reviews of backgrounds are being done for officer candidates to fill
the one position that is vacant. A new hire is being evaluated and, if
successful, will be going to the academy in September. The academy
is running full even with adding 3 classes this year as law enforcement
Volunteers hiring has increased statewide.
The department is fortunate to have many people who volunteer their services. Without this assistance,
many events that the City has would not have as much police presence.
The reserve unit contributed 900 hours this quarter. There are 4 new reserve officers in the academy with a
graduation date in June. The police explorer unit contributed 638 hours this quarter.
Patrol
The department has one police officer vacancy. Three new officers are now on solo patrol as is one lateral
entry officer. They are progressing as expected through the training program and no notable issues reported.
One officer remains on administrative leave. Four officers remain on disability leave.
Quarter • • 2014 Page
Police Department (continued)
Investigations
The Investigations Division remained busy during the first quarter conducting investigations on internet
related crimes, primarily child pornography related cases. One of these cases stretched out to the east coast
and to the Philippines. Pasco detectives partnered with the FBI and arrested the trafficker on the east coast.
He was a registered sex offender and was charged with federal crimes.
The clearance rate for crimes investigated is 26.8% which is above our target rate of 20%.
Training
Training for the department totaled 1073 hours for the first quarter. The calendar has been set and the
department is on track to accomplish all required training. The department will be implementing the Police
Training Officer (PTO) model as the traditional Field Training Officer (FTO) program is phased out. The PTO
should be better suited for adult based learning and will be in step with the style of training the student
officers receive at the Basic Law Enforcement Equivalency Academy (BLEA).
Field Operations Traffic Citations
250 2100
200 2000
150 1900
100 1800 —
7
1700
50 13
1600
0
Criminal Felony DUI Arrests Criminal Felony DUI Arrests
Traffic Arrests Traffic Arrests 1500
1st Qtr 2013 1st Qtr 2014 1st Qtr 2013 1st Qtr 2014
Quarter • • rt 2014 Page
Executive Department Mission: to provide general administrative oversight of the city organization
to assure efficient and effective delivery of municipal services consistent with
By City Manager, Gary Crutchfield City Council policy and directives; oversee all personnel matters and external
communications for the organization.
Communications
a - ' ' Activities for the quarter include:
+ Creation and publication of the 2013 Annual Report in February
+ Creation and publication of the April issue of The Pulse and utility
information brochures for January
Continuing to provide analysis and
options to the regional board. + Coverage of the re-opening of the main Pasco Library branch in
January
+ Cooperative effort (with the City of Richland) for the taping of
the Tri-Cities Chamber of Commerce meetings featuring the
"State of Education" and "State of the PFDs"
+ Began production of the upcoming "State of the Cities" address
for the Tri-Cities Chamber of Commerce
Completed survey work to establish the + Rebranding of PSC-TV to reflect channel change from 12 to 191
proposed alignment of Chapel Hill in March
Boulevard in anticipation of receiving a + Continued coordination with the City of Richland on
zone change plan/request from the negotiations with Charter for a renewed cable television
Department of Natural Resources. franchise.
+ Continued production of the Pasco Chamber of Commerce's
"Chamber Minute" and monthly Chamber luncheon programs.
Human Resources
Recruitment/Employment:
+ 7 new regular employees were hired in the quarter, including: the Human Resources Manager, a Building
Inspector, a Permit Technician, three Engineers, and a Court Services Specialist.
+ 4 employees were promoted.
+ 15 seasonal employees were hired.
+ Three employees resigned, two employees retired in the quarter.
+ Recruitments for the following positions were conducted, including: Recreation Services Manager, Inspection
Services Manager, Chief Groundsman, Groundsman 1, Building Inspector, Code Enforcement Officer, Permit
Technician, Police Services Specialist, Heavy Equipment Operator, and Utility Maintenance Worker.
+ Civil Service testing was conducted and lists approved by the Civil Service Commission for Entry Level Police
Officer, Lateral Police Officer, Lateral Firefighter, Lateral Paramedic, and Police Services Specialist.
Bargaining Contracts:
+ Negotiation sessions have been held with IAFF and PPOA. The contracts have not been settled.
+ Collect comparable medical data for bargaining.
Special projects:
+ New World payroll system conversion implemented.
+ Conversion data upload for Department of Retirement Systems (DRS) implemented.
+ Transition of the new Human Resources Manager.
Regular Projects:
+ Continued monitoring of HR-related changes for current legal/information.
+ Responded to 12 Public Records Requests.
+ Updated/created 14 Administrative Orders.
+ Gathered data and assist in response to two EEOC complaints
Quarter • • rt 2014 Page 16
Executive Department (continued)
Executive
+ The City and PUD were notified that the State Department of Commerce had approved the PUD's grant
application for funding of$264,000 which can be combined with BPA energy incentives of$192,000 and
approximately $600,000 in City funding for the replacement of the remainder of the City's HPS
streetlights with energy efficient LED fixtures.
+ Developed revised ordinance updating parking regulations.
+ Continuing project management of new Municipal Court facility in coordination with Franklin County.
Project is nearly complete with Court move-in expected during late April.
+ The relocation process for the remaining displaced Lewis Street property owners, St. Vincent de Paul and
Union Gospel Mission, is nearly complete with the former owners' vacation of the two premises and the
payment of moving expenses. All that remains is for the payment of any eligible re-establishment
expenses.
+ Closed on the sale of the Sandifur Parkway property (previously optioned for aquatic center) with the
City purchasing 14 acres while assigning the purchase of the remaining 14 acres to West Pasco, LLC, thus
avoiding the loss of the option fee.
+ Assisted Council in the selection of a consultant, Prothman, to conduct the recruitment and develop the
selection process for the City Manager position.
+ With Council's approval of the use of electronic tablets for preparing and providing meeting agenda
packets, developed use policies for City email, internet and tablet devices.
+ Continuing to work with the City of Richland and Charter Communications for finalizing cable franchise
renewal. Although a formal Request for Renewal Proposals was requested, the cities and Charter have
been able to return to informal negotiations with the goal to complete the renewal process as soon as
possible.
+ Initiated the process for selection of an architectural designer to review and update plans for the Police
Community Services building. The proposed budget target is to keep the project within the bonding
capability afforded by the remaining balance of the Public Safety Sales Tax proceeds (after cash payment
for the new Municipal Court facility and the ongoing payments for the Police Street Crimes Unit).
+ Coordinated with city lobbyist in response to legislative proposals regarding annexation and continued
push for state transportation funding for Lewis Street overpass.
+ Participated as member of MATRICS Steering Committee guiding consultant effort to prepare
cost/benefit analysis and draft interlocal agreement for regionalization of the emergency communication
system.
+ Established direct communication arrangements with DNR to assure timely planning and preparation of
DNR's sale of residential portion of Section 16 (Road 68 interchange).
+ Prepared for and attended mediation session regarding IRI (Golf Course lessee) bankruptcy claim against
the city.
+ Developed and closed joint purchase agreement with local investor for ownership of half the 28-acre
commercial site on Sandifur Parkway.
+ Worked diligently with staff to clear audit issues with HUD regarding HOME projects.
Report Page
Executive Department (continued)
Executive (continued)
+ Worked diligently with state Auditor's office to provide information necessary to demonstrate the
city's merit award program and employee award program.
-t- Facilitated meetings with Port and Franklin County to update and revise the Franklin County Economic
Development Plan (which governs allocation of economic development funds); waiting for final draft
from Fr lin County.
Respectfully su itted,
Gary Crutchfield, C7eport a ger
Following:
Investment
General Fund Revenues
Investments as of 3/31/2014
Investment MV
Financial Investment Interest Term Maturity per Statements 3/31/14
Institution Tvpe Date Rate Months Date Cost (per US Bank)
GENERAL FUND
Vining Sparks/USB FFCB 6/23/09 3.170% 61 6/23/14 1,000,000 1,014,358
SBA PART CERT SBA 9/24/08 5.490% 223 2/1/27 373,593 409,737
TOTAL GENERAL FUND 1,373,593 1,424,095
OLD FIRE-MEDICAL FUND
Total Shares Per Share
Am Funds Mutual Funds-Wa Mutual Investors 58,800.470 40.16 1,265,375 2,361,427
TOTAL OPEB FUND 1,265,375 2,361,427
OLD FIRE-PENSION FUND
(GL ACCT#610.00.000.19.1910 LID Note)
City of Pasco LID 5/2/11 3.600% 120 5/2/21 66,590 66,590
(GL ACCT#610.00.000.11.1132 Fed Agency)
S BA PART CE RT SBA 8/26/08 5.370% 220 10/1/26 78,788 85,265
Total Shares Per Share
Am Funds Mutual Funds-Invest Co of Amer 49,424.641 37.69 1,137,605 1,862,815
TOTAL PENSION FUND 1,282,983 2,014,670
TOTAL CITY 3,921,951.55 5,800,191.85
MAJOR GENERAL FUND REVENUE SOURCES
Property Tax Revenue
2012 2013 2014
Jan $ 22,104 $ 23,630 $ 34,586 Property Tax Revenue
Feb 26,456 11,542 19,322
Mar 73,296 150,854 163,405 250,000
Apr 1,654,620 1,512,782 0 200,000
May 1,236,009 1,662,625 0
Jun 421,271 291,228 0 150,000
Jul 36,495 51,152 0 w
Aug 23,000 22,304 0 100,000
Sep 35,439 35,333 0 50,000
Oct 495,399 1,481,547 0
Nov 2,095,585 1,182,714 0 0
Dec 201,728 177,662 0 2012 2013
Total $ 6,321,402 $ 6,603,373 $ 217,313 2014
2014 General Fund Budget $6,845,170 Year to date figures in chart for comparison
%of Actual to Budget 3.17%
Local Sales& Use Tax
2012 2013 2014 Sales & Use Tax
Jan $ 622,908 $ 661,433 $ 688,973
Feb 661,860 746,910 770,835 2,100,000
Mar 529,794 559,888 638,998
Apr 552,162 642,116 0 2,000,000 0
May 712,880 768,113 0 m to
1,900,000
Jun 648,674 728,130 0 0
Jul 719,246 740,455 0 1,800,000
Aug 721,185 772,001 0
Sep 688,654 750,897 0 1,700,000
Oct 695,717 755,136 0 1,600,000
Nov 743,803 741,868 0 2012
Dec 746,674 749,930 0 2013 2014
Total $ 8,043,557 $ 8,616,876 $ 2,098,807 _
2014 General Fund Budget $ 7,400,000 Year to date figures in chart for comparison
%of Actual to Budget 28.36%
Criminal Justice Taxes
2012 2013 2014
Jan $ 59,312 $ 63,220 $ 67,212 Criminal Justice Taxes
Feb 67,368 73,047 76,796 220,000
Mar 51,893 54,161 61,495
Apr 54,143 61,174 0 200,000
May 70,871 74,264 0 180,000 0
Jun 63,607 70,540 0
Jul 69,716 71,188 0 160,000 - w
Aug 73,083 74,964 0 140,000
Sep 67,339 71,881 0 120,000
Oct 66,610 73,427 0 100,000
Nov 71,002 73,609 0
Dec 70,140 74,466 0 2012 2013
2014
Total $ 785,084 $ 835,942 $ 205,503
2014 General Fund Budget $ 750,000 Year to date figures in chart for comparison
%of Actual to Budget 27.40%
Public Safety Tax
2012 2013 2014 public Safety Tax
Jan $ 0 $ 85,064 $ 91,004
Feb 0 97,366 104,998 300,000
Mar 0 77,437 84,184 250,000
Apr 0 83,665 0
May 0 100,841 0 200,000 a
Jun 93,000 97,630 0
Jul 100,031 98,276 0 150,000 co
Aug 99,717 104,628 0 100,000 ,
Sep 94,322 97,099 0
Oct 92,494 99,951 0 50,000
Nov 96,125 101,645 0 0
Dec 177,614 104,079 0
Total $ 753,303 $ 1,147,680 $ 280,186 2012 2013
2014
2014 General Fund Budget $ 0 Year to date figures in chart for comparison
%of Actual to Budget 0.00%
Water/Sewer Utility Tax
2012 2013 2014
Jan $ 96,305 $ 96,462 $ 97,120 Water/Sewer Utility Tax
Feb 108,532 98,684 108,591 350,000
Mar 109,952 94,408 112,156
Apr 116,612 100,087 0 300,000
May 120,778 151,134 0
250,000
Jun 132,555 129,496 0 I
Jul 148,929 134,881 0 200,000 4
Aug 136,579 153,156 0
Sep 149,502 153,754 0 150,000
Oct 135,668 136,684 0 100,000
Nov 114,043 114,373 0 2012
Dec 96,382 102,825 0 2013 2014
Total $ 1,465,837 $ 1,465,944 $ 317,867
2014 General Fund Budget $ 1,533,536 Year to date figures in chart for comparison
%of Actual to Budget 20.73%
Combined Natural Gas Tax
2012 2013 2014 Combined Natural GasTax
Jan $ 98,333 $ 69,741 $ 75,932
Feb 123,179 121,136 191,298 400,000
Mar 107,373 92,289 124,875
Apr 95,420 88,753 0 350,000 N
May 68,653 86,195 0
Jun 43,748 38,082 0 300,000
Jul 30,884 24,290 0
Aug 29,401 37,015 0 250,000
Sep 27,134 25,794 0
Oct 30,939 24,480 0 200,000
Nov 29,972 71,898 0 2012
Dec 15,070 49,601 0 2013 2014
Total $ 700,106 $ 729,275 $ 392,105
2014 General Fund Budget $ 682,000 Year to date figures in chart for comparison
%of Actual to Budget 57.49% **Combined Utility Tax plus Use Tax
Garbage/Solid Waste Utility Tax
2012 2013 2014 Garbage/Solid Waste Utility Tax
Jan $ 39,334 $ 40,427 $ 41,341
Feb 37,731 39,862 41,812
Mar 37,891 39,029 40,320 150,000
Apr 37,731 41,008 0
May 39,573 40,604 0 100,000
Jun 41,914 41,964 0
Jul 39,068 40,393 0 w
Aug 35,071 41,695 0 50,000
Sep 44,172 41,285 0 N
Oct 38,375 41,976 0 0
Nov 40,195 42,248 0 2012 2013
Dec 42,074 42,904 0 2014
Total $ 473,129 $ 493,395 $ 123,472
2014 General Fund Budget $ 460,000 Year to date figures in chart for comparison
%of Actual to Budget 26.84%
Cable TV Utility Tax
2012 2013 2014 Cable T.V. Utility Tax
Jan $ 27,984 $ 30,321 $ 33,111
Feb 28,154 30,430 34,463 120,000
Mar 27,648 31,373 33,755 100,000
Apr 28,720 31,603 0
May 28,720 32,096 0 80,000 0
Jun 29,135 31,568 0 60,000 w
Jul 28,767 31,903 0 40,000 `O
Aug 28,255 31,236 0
Sep 27,881 30,709 0 20,000
Oct 28,847 33,602 0 0 Lj
Nov 28,986 32,818 0 2012 2013
Dec 31,748 44,493 0 2014
Total $ 344,845 $ 392,152 $ 101,329
2014 General Fund Budget $ 360,000 Year to date figures in chart for comparison
%of Actual to Budget 28.15%
Telephone Utility Tax
2012 2013 2014 Telephone Utility Tax
Jan $ 267,285 $ 145,374 $ 47,748
Feb 143,842 139,646 156,860 600,000
Mar 138,835 138,031 199,251 500,000
Apr 155,760 146,685 0
May 142,164 137,304 0 400,000
Jun 148,548 138,500 0 300,000
Jul 149,088 137,250 0 200,000
Aug 145,430 135,502 0
Sep 146,558 130,569 0 100,000
Oct 78,703 144,773 0 0
Nov 148,563 132,859 0 2012 2013
Dec 20,730 122,206 0 2014
Total $ 1,685,506 $ 1,648,700 $ 403,858
2014 General Fund Budget $ 1,700,000 Year to date figures in chart for comparison
%of Actual to Budget 23.76%
Electric Utility Tax
2012 2013 2014
Jan $ 290,434 $ 266,971 $ 348,173 Electric Utility Tax
Feb 315,930 306,493 335,460 1,050,000
Mar 281,724 304,331 327,470
Apr 249,300 245,031 0 1,000,000
May 218,054 216,728 0 950,000
Jun 211,080 234,593 0 �►
Jul 221,717 252,093 0 900,000 a
Aug 254,679 302,238 0
Sep 299,535 327,994 0 850,000 _
Oct 277,903 338,636 0 800,000
Nov 246,336 275,566 0 2012
Dec 211,736 334,385 0 2013 2014
Total $ 3,078,428 $ 3,405,059 $ 1,011,104
2014 General Fund Budget $ 3,111,008 Year to date figures in chart for comparison
%of Actual to Budget 32.50%
All Other Taxes(Admissions&Leasehold Excise)
2012 2013 2014
Jan $ 11,080 $ 11,271 $ 13,305 All Other Taxes
Feb 65,603 57,617 71,251 100,000
Mar 10,469 6,994 8,457
Apr 10,038 11,285 0 80,000 w
May 15,009 15,294 0
Jun 82,183 79,081 0
60,000 G,
Jul 16,736 13,278 0 40,000
Aug 55,337 57,944 0
Sep 8,799 20,838 0 20,000 1
Oct 19,061 8,535 0 0 -
Nov 7,177 9,298 0 2012
Dec 72,935 69,341 0 2013 2014
Total $ 374,427 $ 360,776 $ 93,013
2014 General Fund Budget $ 366,000 Year to date figures in chart for comparison
%of Actual to Budget 25.41%
Gambling Tax
2012 2013 2014
Jan $ 6,310 $ 181,964 $ 177,195 Gambling Taxes
Feb 173,155 2,700 3,813 200,000
Mar 4,205 2,498 129
Apr 187,590 192,729 0 150,000
May 2,833 5,948 0
Jun 0 421 0 100,000 -
Jul 168,774 174,760 0 DJ
Aug 2,282 1,758 0 50,000
Sep 0 664 0
Oct 147,901 160,018 0 0
Nov 316 1,546 0 2012 2013
Dec 176,318 0 0 2014
Total $ 869,684 $ 725,006 $ 181,136
2014 General Fund Budget $ $ 700,000 Year to date figures in chart for comparison
%of Actual to Budget 25.88%
License Fees
2012 2013 2014
Jan $ 206,339 $ 193,977 $ 160,760 License Fees
Feb 126,914 134,525 205,170
Mar 64,601 79,409 55,595 500,000
Apr 28,204 34,079 0
May 26,624 27,027 0 400,000
Jun 13,947 20,306 0 300,000 _ N
Jul 10,396 12,020 0
Aug 13,177 5,308 0 200,000 N
Sep 8,569 13,341 0 100,000
Oct 6,472 7,359 0 0
Nov 3,259 5,949 0 2012
Dec 13,796 10,219 0 2013 2014
Total $ 522,298 $ 543,518 $ 421,525
2014 General Fund Budget $ 507,000 Year to date figures in chart for comparison
%of Actual to Budget 83.14%
Plan Check Fees
2012 2013 2014 plan Check Fees
Jan $ 6,838 $ 15,725 $ 28,964
Feb 44,244 23,526 14,758 140,000
Mar 19,441 15,103 95,890 120,000
Apr 20,958 22,583 0
May 20,995 19,875 0 100,000 0
Jun 17,490 23,971 0 80,000
Jul 19,657 18,624 0 60,000
Aug 12,350 7,859 0 40,000 "
Sep 34,809 8,701 0 20,000 +
Oct 35,509 16,322 0 0
Nov 6,218 5,810 0 2012
Dec 10,034 13,530 0 2013 2014
Total $ 248,543 $ 191,631 $ 139,612
2014 General Fund Budget $ 200,000 Year to date figures in chart for comparison
%of Actual to Budget 69.81%
Building Permit Fees
2012 2013 2014
Jan $ 57,332 $ 85,132 $ 46,771 Building Permit Fees
Feb 73,901 113,023 55,823 300,000
Mar 144,886 54,988 102,769 250,000
Apr 110,841 86,335 0
May 109,909 124,678 0 200,000
Jun 108,666 71,404 0 150,000 ,,,
Jul 80,339 115,286 0 !
Aug 77,581 63,033 0 100,000
Sep 65,515 56,453 0 50,000
Oct 115,684 80,028 0 0
Nov 49,876 40,689 0 2012
Dec 32,539 24,374 0 2013 2014
Total $ 1,027,069 $ 915,423 $ 205,363
2014 General Fund Budget $ 600,000 Year to date figures in chart for comparison
%of Actual to Budget 34.23%