HomeMy WebLinkAbout03.27.14 HA MinutesMEETII{G OF THE BOARD OF COMMISSIOI{ERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY
March 27,2014 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco & Franklin County's (HACFPC) administration office,2505 W. Lewis Street,
Pasco, Washington at 4:00 p.m., March2l,2014.
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Bishop, Clark, Dukelow, Garcia, QuintanillaAbsent: n/a
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance|Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist/HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
VISITORS n/a
3. APPROVAL OF AGENDA:
Ms. Dukelow made a motion to approve the agenda as presented. Mr. Garcia seconded the
motion and it passed unanimously, 5 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the
regular meeting of February 27,2014, and the checks listings - Bank of the West
General Operating Account checks numbered 51955-52135 totaling $281,758.
Approval of bad debt write offs for rent, utility billing, and miscellaneous in the
amount of $4,687.67 and, of that amount, $4,687.67 will be turned over for collection
plus the collection processing fees.
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
o Fourth and Pearl
- Still in negotiations with funders.
Board of Commissioners Meeting Minutes
March 27,2014
Page 2 of 5
- NEF signed the Letter of Intent and will soon begin its due
diligence with regard to tax credits.
- Wells Fargo is doing the appraisal for the construction bridge
loan.
- PILOT agreement negotiated with the City of Pasco. It is set to
go before the council in workshop session on Monday, March
31 and to be approved on April 7.
- General Contractor (Walker Construction) will be interviewed
on March 31.
- Cascade Management contract signed (will provide day-to-day
management of the facility when completed).
PHA Plan is complete.
Resident Advisory Board meeting was held on March 13 and no one
except staffattended.
Met with DSHS to discuss the Memorandum ofUnderstanding (MOU)
to provide active case management for our Family Unification Program
(FUP) participants. This is an ongoing pursuit.
Completed local unit and Highland Park lease revisions with attomey.
On Monday, April 7 at 5:30 p.m., Jeff Nave from Foster Pepper will be
in the Tri-Cities to do a presentation on Low Income Housing Tax
Credits at the request of the Kennewick Housing Authority (KHA).
KHA Executive Director Lona Hammer invited HACPFC staff and
commissioners to attend as well. If HACPFC commissioners wish to
attend the meeting, it will be held in our building. (Several HACPFC
commissioners indicated interest in attending so the presentation will
be held in at our office.)
o On Thursday, September 18, 2014, the State Auditor's Office
offering an Open Meetings and Public Records Act training free
charge in the Tri-Cities. (A11 commissioners indicated interest
attending.)
Finance (Ms. Jones)
o The audit is complete * no findings.
o Section 8 review/monitoring
HUD expects HACPFC to be $34K short for FY20l4 so the agency
will go into shortfall. Right now we cannot refuse ports to other
jurisdictions but when the shortfall plan and team is in place, we can
stop the high-dollar ports.
o The farmworker housing units have been purchased free and clear from
Rural Development as of February 20,2014. Now the units must be
coded differently in our software system and can be used to house
qualified applicants from our Local units wait list.
o The monthly fraud reports have been submitted.
o Quarterly tax reports are due.
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(b)
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Board of Commissioners Meeting Minutes**"!"2:'::ii
(c) tuT"ff.'?ffiX|.t1|}ltlTii,iHff:il,
project has been taking up a
great deal of time.
Staff is replacing toilets and fluorescent lights in 36 units. This project
was placed on hold because there was a greatnumber ofpublic housing
move-outs and those units needed to be readied for new tenants.
:+lJffi :;'::?J;?i:Till:ffi:Ji"::H:1ffr,?:;Ji::;:""va,ing
the exterior of the Agate Street units. Since the Fourlh and Pearl units
will be brand new, it will be beneficial to upgrade the appearance ofthe
Agate Street public housing units since they are in such close proximity
to the new project.
o The Highland Park Aparlments will receive new air conditioners and
exhaust fans. This expense will be paid for with Rural Development
funds attributed to the project before the outright purchase was
completed.
o The lawn mowing contract was renewed last week.
. Local units exterior painting was completed.
Requests for Proposals (RFPs) for Information Technology services
were tumed in today by 3 p.m.
The laundry services contract has been renewed.
(d) t"Tt?il:.tffi:iH:,*11'.*
,,u.un.ies in our units and starris working
hard to lease-up new tenants.
Staff members attended training in Portland - a review of intake and
occupancy standards. It was very beneficial.
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inspections and watching the properries.
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purging rires that had reachedthe end
of their retention period.
7. NEW BUSINESS
(a) Resolution #l3ll4-915 Approving PHA Certifications of Compliance with
PHA Plans and Related Regulations
Mr. Garcia made a motion to adopt the resolution. Ms. Dukelow seconded it.
The motion passed unanimously, 5 ayes, 0 nays.
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(b)
Board of Commissioners Meeting Minutes
March 27,2014
Page 4 of5
Resolution #13114-916 A Resolution Establishing New Rental Rates for the
Highland Park Development
Mr. Garcia motioned to adopt the resolution, Ms. Quintanilla seconded. The
motion passed unanimously, 5 ayes, 0 nays.
Resolution #I3ll4-9I7 Resolution of the Board of Commissioners of the
Housing Authority of the City of Pasco & Franklin County Authorizing the
Authority to Enter into an Interlocal Cooperation Agreement with the City of
Pasco Regarding the Fourth and Pearl Family Housing Project
Mr. Garcia made the motion to adopt the resolution as presented by staff. Mr.
Bishop seconded it. The motion passed unanimously, 5 ayes, 0 nays.
Resolution #13Il4-9I8 Adopting Revised Local Apartments Lease
Mr. Garcia moved to adopt Resolution #I3lI4-9I8. Mr. Bishop seconded it.
Discussion ensued regarding terminology - "Lease" as opposed to "Rental
Agreement". The motion passed unanimously, 5 ayes, 0 nays.
Election of Officers
An election was held for the position of Vice- Chair. The Vice-Chair of the
Board assumes the position of Board Chair at the end of the Chair's term. Ms.
Quintanilla was elected Vice- Chair in the previous election and will assume
the position of Board Chair at the AprilZ}I4 meeting.
Nominations for Vice-Chair were entertained:
Ms. Clark nominated Ms. Dukelow. Mr. Garcia seconded the nomination
Ms. Quintanillanominated Mr. Garcia. Mr. Bishop secondedthe nomination.
A vote was held: 3 board members voted in favor of Ms. Dukelow's
nomination to the position of Vice-Chair (Ms. Dukelow, Ms. Clark and Mr.
Bishop). Since the majority of board members voted in favor of Ms. Dukelow,
no other vote was taken and Ms. Dukelow will assume the position of Vice-
Chair at the ApriI2}I4 meeting.
Motions arising from board discussion ofprevious motions or discussion-nla
Urgent matters not included in the agenda due to lack of time - nla
(c)
(d)
(e)
OTHER BUSINESS - n/a
EXECUTIVE SESSION
No Executive Session was held.
ADJOURNMENT
The meeting was adjoumed at 4:4I p.m.
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(e)
8.
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Board of Commissioners Meeting Minutes
March 27,,2014
Page 5 of 5
The Board of Commissioners will next meet in regular session on April 24,2014,4:00 p.m.
Minutes Prepared by:
sabell Ouintanilla
hair, Board of Commrssloners , Board of Commissroners
Recording Secretary
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