HomeMy WebLinkAbout2014.04.21 Council Meeting PacketAGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. April 21, 2014
CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by
the City Council and will be enacted by roll call vote as one motion (in the form listed below).
There will be no separate discussion of these items. If further discussion is desired by
Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular
Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated April 7, 2014.
(b) Bills and Communications: (A detailed listing of claims is available for review in the
Finance Manager's office.)
1. To approve claims in the total amount of $2,019,842.25.
2. To approve bad debt write -offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and
parking) accounts receivable in the total amount of $218,465.47 and, of that amount,
authorize $156,068.51 be turned over for collection.
(c) Appointments to Parks and Recreation Advisory Board: (NO WRITTEN MATERIAL
ON AGENDA)
To appoint Lauran Wang to Position No. 8 (expiration date of 2/2/15); and to reappoint
Jennifer Martinez to Position No. 1, Thomas Davenport to Position No. 2, and Roberto
Garcia to Position No. 9 (all with the expiration date of 2/2/17) to the Parks and Recreation
Advisory Board.
*(d) Appointments to Pasco Public Facilities District Board: (NO WRITTEN MATERIAL
ON AGENDA)
To reappoint Craig Maloney to Position No. 4 and Leonard Dietrich to Position No. 5 (both
with the expiration date 7/14/18) to the Public Facilities District Board.
*(e) Northwest Commons PUD Phase 8 Final Plat (MF #FP2014 -002):
1. Agenda Report from Dave McDonald, City Planner dated April 15, 2014.
2. Northwest Commons Phase 8 — Overview Map.
3. Northwest Commons Phase 8 — Vicinity Map,
4. Northwest Commons Phase 8 — Final Plat.
To approve the final plat for Northwest Commons PUD Phase 8.
*(f) Lourdes Hospital Utility Easement (MF #ESMT2014 -002):
1. Agenda Report from Dave McDonald, City Planner dated April 14, 2014.
2. Lourdes Hospital Utility Easement — Overview Map.
3. Lourdes Hospital Utility Easement — Vicinity Map.
4. Lourdes Hospital Utility Easement — Easement.
To accept the permanent utility easement from Our Lady of Lourdes Hospital.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
Regular Meeting 2 April 21 2014
S. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND /OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Finance Manager: General Fund Operating Statement through March 2014.
(c)
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(None)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
(a) Ordinance No. , an Ordinance of the City of Pasco, Washington creating a new
Chapter 5.13 "Scrap Metal Business License "; amending Section 5.12.010 "Definitions ";
and amending Section 3.07.050 "Business Licenses."
1. Agenda Report from Stan Strebel, Deputy City Manager dated April 7, 2014.
2. Scrap Metal Business Regulations — Proposed Ordinance.
MOTION: I move to adopt Ordinance No. , regarding Scrap Metal Businesses and,
further, authorize publication by summary only.
(b) Resolution No. , a Resolution waiving competitive bidding requirements for the
purchase of high speed turbine blowers for the PWRF Phase III Improvements and
authorizing the purchase.
1. Agenda Report from Ahmad Qayoumi, Public Works Director dated April 9, 2014.
2. High Speed Turbine Blowers — Proposed Resolution.
3. High Speed Turbine Blowers — Price Quote.
MOTION: I move to approve Resolution No. _, waiving competitive bidding
requirements and approving the purchase of high speed turbine blowers.
(c) Resolution No. , a Resolution of the City Council of the City of Pasco
incorporating the Pasco School District's 2014 Update of the 2011 -2017 Capital Facilities
Plan into the City of Pasco Comprehensive Land Use Plan.
1. Agenda Report from Rick White, Community & Economic Development Director
dated April 15, 2014.
2. 2014 School District Capital Facilities Plan — Proposed Resolution.
3. 2014 School District Capital Facilities Plan — 2011 -2017 Update.
MOTION: I move to approve Resolution No. _, incorporating the 2014 Update of the
2011 -2017 Pasco School District's Capital Facilities Plan into the City of Pasco
Comprehensive Land Use Plan.
9. UNFINISHED BUSINESS:
(a) Water Resources Management Plan:
1. Agenda Report from Ahmad Qayoun* Public Works Director dated April 16, 2014.
2. Water Resources Management Plan — Proposed Resolution.
3. Water Resources Management Plan — Plan.
Resolution No. 3540, a Resolution accepting the Water Resources Management Plan
prepared by MSA Associates.
MOTION: I move to approve Resolution No. 3540, adopting the Water Resources
Management Plan.
10. NEW BUSINESS:
(a) New Police Facility Consultant Services:
I. Agenda Report from Stan Strebel, Deputy City Manager dated April 16, 2014.
2. New Police Facility - Professional Services Agreement Summary.
MOTION: I move to approve the Professional Services Agreement (Phase 1) with Terence
L. Thornhill Architect for the new Police Facility and, further, authorize the City Manager
to sign the agreement.
Regular Meeting 3 April 21 2014
*(b) 2014 Micro- Surfacing, Project No. M3- OV- 3R- 14 -01:
1. Agenda Report from Mike Pawlak, City Engineer dated April 14, 2014.
2. 2014 Micro - Surfacing — Vicinity Map.
3. 2014 Micro- Surfacing — Bid Summary.
(RC) MOTION: I move to award the low bid for the 2014 Micro - Surfacing Project to
Intermountain Slurry Seal, Inc., in the amount of $286,955.00 and, further, authorize the
Mayor to sign the contract documents.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File #......
Q Quasi - Judicial Matter
REMINDERS:
1. 6:00 p.m., Monday, April 21, City Hall Conference Room #2 — LEOFF Disability Board Meeting.
(MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK)
2. 5:00 p.m., Tuesday, April 22, TRAC — TRAC Advisory Board Meeting. (COUNCILMEMBERS
REBECCA FRANCIK and AL YENNEY)
3. 7:30 a.m., Wednesday, April 23, 7130 W. Grandridge Blvd — Tri- Cities Visitor & Convention
Bureau Board Meeting. ( COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
4. 4:00 p.m., Thursday, April 24, 7130 W. Grandridge Blvd — TRIDEC Board Meeting.
( COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
6:00 p.m., Thursday, April 24, 1315 N. 7" Avenue — Pasco Volunteer Reception. (ALL
COUNCILMEM 3ERS INVITED TO ATTEND)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL APRIL 7, 2014
AL ItlrlfIZs7,111Dl
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
Mayor Watkins noted a member of Boy Scout Troop No. 116 is in the audience.
ROLL CALL:
Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom
Larsen, Saul Martinez, Matt Watkins and Al Yenney.
Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel,
Deputy City Manager; Richard Terway, Administrative & Community Services Director;
Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public
Works Director; Bob Metzger, Police Chief and Mike Pawlak, City Engineer.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated March 17, 2014.
(b) Bills and Communications:
To approve Claims in the amount of $3,510,435.58 ($1,828,990.92 in Check Nos.
197433 - 197751; $823,517.76 in Electronic Transfer Nos. 793 -947, 950 -951, 953 -1006,
1008, 200000 - 200002, 800000 - 800153, 800213, 800280, 800342; $34,826.05 in Check
Nos. 46551- 465885; 900000025- 900000026; $538,233.50 in Electronic Transfer No.
30067290 - 30067745; $4,357.75 Electronic Transfer No. 40; $280,509.60 in Electronic
Transfer Nos. 28 -35).
(c) Appointments to Planning Commission:
To appoint Gabriel Portugal to fill Position No. 9 (expiration date of 2/2/15); and to
reappoint Zahra Khan to Position No. 7, and Jana Kempf to position No. 8 (expiration
date of 2020) on the Planning Commission.
(d) Final Plat (MF #FP2014 -001) First Place, Phase 6:
To approve the Final Plat for First Place, Phase 6.
(e) Traffic Signal Controller Replacement Master Plan:
To approve the Traffic Signal Controller Master Plan as presented.
(f) Consultant for Tri- Cities Consolidated Plan 2015 -2019 Update:
To approve the HOME Consortium Agreement with John Epler for preparation of an
update to the Tri-Cities Consolidated Plan 2015 -2019 in an amount not to exceed $12,834
and, further, authorize the City Manager to sign the contract documents.
(g) Resolution No. 3540, a Resolution accepting the Water Resources
Management Plan prepared by MSA Associates.
Removed from Consent Agenda and moved to Item 8(g).
MOTION: Ms. Francik moved to approve the Consent Agenda as amended. Mr.
Garrison seconded. Motion carried by unanimous Roll Call vote.
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL APRIL 7, 2014
(h) Resolution No. 3541, a Resolution fixing the time and date for a public
hearing to consider vacating the east ten feet of South 11th Street between West "A"
Street and West "13" Street.
MOTION: Ms. Francik moved to approve Resolution No. 3541, setting 7:00 pm,
Monday, May 5, 2014 as the time and date to conduct a public hearing to consider
vacating a portion of South 11th Avenue. Mr. Garrison seconded. Motion carried by
unanimous Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS:
Mayor Watkins recognized a Richland High School government student in the audience.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Ordinance No. 4151, an Ordinance concerning speed limits on various streets and
amending Section 10.24.040 of the Pasco Municipal Code.
Council and staff discussed the details of the proposed ordinance.
MOTION: Ms. Francik moved to adopt Ordinance No. 4151, amending Section
10.24.040 "Speed Limits in Certain Zones," and, further, authorize publication by
summary only. Mr. Garrison seconded. Motion carried 6 -1. No — Watkins.
Ordinance No. 4152, an Ordinance of the City of Pasco, Washington amending
Section 10.16.135 "Penalty Provisions" regulating traffic within the City; creating
Section 10.52.080 "Handicap Parking Violations "; and repealing Chapter 10.94
"Tri- Cities Airport Parking and Traffic Regulations."
MOTION: Ms. Francik moved to adopt Ordinance No. 4152, regarding Parking
Regulations and amending Title 10 of the Pasco Municipal Code and, further, authorize
publication by summary only. Mr. Martinez seconded. Motion carried unanimously.
Ordinance No. 4153, an Ordinance of the City of Pasco, Washington amending
Section 9.08.030 "Court- Ordered Requirements Upon Persons Charged with Crime
— Violation "; amending Section 9.08.090 "Stalking — Penalties "; amending Section
9.34.020 "Shoplifting "; amending Section 9.34.060 "Theft of Rental Equipment';
amending Section 9.42.140 "Introducing Contraband Third Degree "; amending
Section 9.46.010 "Riot'; amending Section 9.54.050 "Vehicle Prowling "; and
creating Section 9.34.065 "Shopping Cart Theft."
MOTION: Ms. Francik moved to adopt Ordinance No. 4153, amending Sections of Title
9 of the Pasco Municipal Code regarding Criminal Acts and, further, authorize
publication by summary only. Mr. Yenney seconded. Motion carried unanimously.
Resolution No. 3542, a Resolution approving a Preliminary Plat for Three Rivers
West.
Mr. White explained the details of the proposed resolution.
MOTION: Ms. Francik moved to approve Resolution No. 3542, approving the
Preliminary Plat for Three Rivers West. Mr. Martinez seconded. Motion carried
unanimously.
Resolution No. 3543, a Resolution of the City of Pasco approving the Interlocal
Cooperation Agreement between the City of Pasco and the Housing Authority of the
City of Pasco & Franklin County for Payment in Lieu of Taxes.
MOTION: Ms. Francik moved to approve Resolution No. 3543, approving the Interlocal
Agreement for payments in lieu of taxes by the Housing Authority of the City of Pasco
and Franklin County. Mr. Garrison seconded. Motion carried unanimously.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL APRIL 7, 2014
Resolution No. 3544, a Resolution of the City Council of the City of Pasco,
Washington, approving the issuance of revenue bonds by the Housing Authority of
the City of Pasco and Franklin County in the principal amount of not to exceed
$5,250,000 to finance low- income housing in the City of Pasco, Washington.
MOTION: Ms. Francik moved to approve Resolution No. 3544, approving the issuance
of bonds by the Housing Authority of the City of Pasco and Franklin County to finance
low- income housing at the 4th and Pearl property. Mr. Garrison seconded. Motion carried
6 -1. No — Hoffmann.
Resolution No. 3540, a Resolution accepting the Water Resources Management Plan
prepared by MSA Associates.
MOTION: Ms. Francik moved to approve Resolution No. 3540, adopting the Water
Resources Management Plan. Mr. Martinez seconded.
MOTION: Mr. Yenney moved to amend the plan to remove all references to tiered rates.
Mr. Martinez seconded. Motion carried by the following Roll Call vote: Yes — Martinez,
Yenney, Hoffnann, Larsen. No — Watkins, Francik, Garrison.
MOTION: Mr. Yenney moved to table Resolution No. 3540 to the next regular meeting
to allow staff time to remove references to a tiered rate. Mr. Larsen seconded. Motion
carried by the following Roll Call vote: Yes — Larsen, Martinez, Watkins, Yenney,
Francik, Hoffinann. No — Garrison.
NEW BUSINESS:
2014 Crack Seal, Project No. M3- OV- 3R- 14 -02:
Council and staff discussed the details of the project.
MOTION: Ms. Francik moved to award the low bid for the 2014 Crack Seal Project to
Pavement Surface Control in the amount of $122,997.00 and, further, authorize the
Mayor to sign the contract documents. Mr. Garrison seconded. Motion carried by
unanimous Roll Call vote.
Lewis Street Demolition, Project No. C5- ST- 3A- 13 -01:
Council and staff discussed the details of the bids.
Mr. Joe Churchman, representing Groat Brothers Inc., inquired about the
prequalification requirements and explained his perspective on Groat Brothers
Inc. being considered a non - responsive bidder.
MOTION: Ms. Francik moved to award the low bid for the Lewis Street Demolition
Project to Ray Poland & Sons, Inc., in the amount of $445,017.82 and, further, authorize
the Mayor to sign the contract documents. Mr. Garrison seconded. Motion carried by the
following Roll Call vote: Yes — Garrison, Hoffmann, Martinez, Watkins, Yenney,
Francik. No — Larsen.
MISCELLANEOUS DISCUSSION:
Mr. Yenney reminded everyone that Pasco City TV has moved to Charter Channel No.
191.
Council and staff discussed the City Manager recruitment process schedule.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL APRIL 7, 2014
EXECUTIVE SESSION:
Council adjourned to Executive Session at 8:32 p.m. for approximately 30 minutes to
establish the sale price or lease amount of real estate and discuss enforcement action with
the City Manager and the City Attorney.
Mayor Watkins called the meeting back to order at 8:58 p.m.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:58 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
PASSED and APPROVED this 21 st day of April, 2014.
CITY OF PASCO
Council Meeting of: Apn121, 2014
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the
ices dered or the labor performed as described herein and that the claim is a just, due and unpaid
obliga'on against the city and that "are authorized to authenticate and certify to said claim.
Dunyele MasorvFinance Services Manager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this
21 day of April. 2014 that the merchandise or services hereinafter specified have been received and are approved for payment:
Claims Bank Payroll Bank en'i Bank Electronic Bank Combined
Check Numbers 197752 - 197974 46586 -46620
900000029 - 900000030
Total Check Amount $767,194.07 $35,593.07 Total Checks $ 802,787.14
Electronic Transfer Numbers 800372 - 800373
800388-800389
800446- 800447
Total EFT Amount $400,333.01
Counclmember
30067746- 30068205 41 -45 36 -39
$580,960.64 $7,915.26 $227,846.20
SUMMARY OF CLAIMS BY FUND:
GENERALFUND
STREET
ARTERIAL STREET
STREET OVERLAY
C. D. BLOCK GRANT
HOME CONSORTIUM GRANT
NSP GRANT
KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI MODAL FACILITY
SCHOOL IMPACT FEE
RIVERSHORE TRAIL & MARINA MAIN
LITTER CONTROL
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
ECONOMIC DEVELOPMENT
STADIUM /CONVENTION CENTER
GENERAL CAP PROJ CONSTRUCTION
WATERISEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - OPERATING BUSINESS
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
EQUIPMENT RENTAL- REPLACEMENT BUSINESS
MEDICAUDENTAL INSURANCE
FLEX
PAYROLL CLEARING
GRAND TOTAL ALL FUNDS:
Total EFTS $ 1,217,055.11
Grand Total $ 2,019,842.25
Councilmember
228,391.30
27,808.94
0.00
0.00
7,985.45
11,543.19
4.40
19,830.37
7,242.23
0.00
0.00
222,472.30
5,373.90
977,855.54
E 2,019,842.25
AGENDA REPORT
FOR: City Council DATE: April 16, 2014
TO: Gary Crutchfield' ' ger REGULAR: April 21, 2014
Rick Terway, Adf�umstrative & Co ices Director
FROM: Dunyele Mason, Financial Services
SUBJECT: BAD DEBT WRITE -OFF'S /COLLECTION.
I. REFERENCE (S):
Write -off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write -offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and
parking) accounts receivable in the total amount of $218,465.47 and, of that amount,
authorize $156,068.51 be turned over for collection.
III. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write -offs are under
$10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for
collection exceed $10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non - criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un- collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY — These are delinquent accounts over 120 days past due or statements are
retumed with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
3(b).2
Amount
Direct
Referred to
Total
Write -offs
Collection
Write -offs
Utility Billing
$
342.17
868.05
1,210.22
Ambulance
$
61,142.83
20,503.66
81,646.49
Court A/R
$
.00
131,070.80
131,070.80
Code Enforcement
$
911.96
3,535.00
4,446.96
Cemetery
$
.00
.00
.00
General
$
.00
91.00
91.00
Miscellaneous
$
.00
.00
.00
TOTAL:
$
62,396.96
156,068.51
218,465.47
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
3(b).2
AGENDA REPORT
FOR: City Counci April 15, 2014
TO: Gary Crutchfiel anager Regular Mtg.: 4/21/14
Rick White,
Community & �conomic Development Director
FROM: David I. McDonald, City Planner
SUBJECT: FINAL PLAT (MF# FP 2014 -002) Northwest Commons PUD Phase 8.
I. REFERENCE(S):
1. Northwest Commons Phase 8, Overview Map
2. Northwest Commons Phase 8, Vicinity Map
3. Northwest Commons Phase 8, Final Plat
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/21: MOTION: I move to approve the final plat for Northwest Commons PUD
Phase 8.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. City Council previously approved a preliminary plat for Northwest Commons. The
developer is now seeking final plat approval for Phase 8.
B. The Northwest Commons subdivision is a single - family residential development
located east of Road 52 and north of Sandifur Parkway.
V. DISCUSSION:
A. Prior to approval of a final plat, the developer is to either install all infrastructure or
post a bond or other instrument that secures the financing for the necessary
infrastructure improvements. In this case, the developer has completed most of the
improvements and has provided the City with a cashier's check in an amount
sufficient ($5,000) to cover the costs of outstanding improvements.
B. The final plat shows and contains information on primary control points, tract
boundaries, dimensions, bearings, lot numbers and other necessary engineering
data. In addition, the plat contains the required descriptions, dedication and
acknowledgment, and approval sections.
3(e)
Lrom
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AGENDA REPORT
FOR: City Council April 14, 2014
TO: Gary Crutchfiel , Manager Regular Mtg.: 4/21/14
Rick White,
Community & conomic Development Director
FROM: David I. McDonald, City Planner
SUBJECT: LOURDES HOSPITAL UTILITY EASEMENT: (MF # ESMT 2014 -002)
I. REFERENCE(S):
1. Lourdes Hospital Utility Easement - Overview Map
2. Lourdes Hospital Utility Easement - Vicinity Map
3. Lourdes Hospital Utility Easement - Easement
H. ACTION REQUESTED OF COUNCEUSTAFF RECOMMENDATIONS:
4/21: MOTION: I move to accept the permanent utility easement from Our Lady
of Lourdes Hospital.
HI. FISCAL IMPACT
None
IV. HISTORY AND FACTS BRIEF:
A. The sewer line serving the northern portion of Our Lady of Lourdes Hospital is
failing. The most practical solution to address this sewer problem is to construct a
new line west across the parking lot on the west side of the hospital. However the
nearest public sewer main is located over 160 feet west of the west property line
of the hospital.
B. The public sewer that the hospital needs to reach is currently across 5s` Avenue in
an alley about seventy -five feet west of the 5th Avenue right -of -way. The public
sewer line needs to be extended through the hospital parking lot on the west side
of 5`s Avenue to the north of the alley. As a result an easement is needed for the
public sewer line extension.
C. Our Lady of Lourdes Hospital has provided the necessary easement for the public
sewer line extension and the City Engineer has approved the location of the sewer
easement. All work associated with the public sewer line extension will be
completed by the Hospital.
3(f)
�nib.I -Il
4.
WHEN RECORDED RETURN TO:
City of Pasco, Washington
Engineering Department
525 North 3rd Avenue
Pasco, WA 99301
CITY OF PASCO
PERMANENT UTILITY EASEMENT
GRANTORS, Our Lady of Lourdes. a Hospital, as donation for public purposes pursuant
to RCW 35A.21.240, the receipt of which is hereby acknowledged, hereby grants to the
GRANTEE, City of Pasco, Franklin County, Washington, a Municipal Corporation, and to its
successors or assigns, the right to enter upon and occupy the lands of the Grantors situated in the
County of Franklin, State of Washington, and more particularly described as follows:
Parcel No.: 112131265
A 20 foot sanitary sewer easement over across and under those portions of Lots 1
thru 3, and 29 thru 32 of Block 6 of Sylvester's addition to Pasco according to the
plat thereof recorded in volume b of Plats page 49 records of Franklin County,
Washington and any portion of the Vacated Alley and Arthur Street as vacated
per city of Pasco Ordinance number 3663 as recorded under Auditor's file number
1641699 records of Franklin County, Washington, described as follows:
A 20.00 foot sanitary sewer easement with 10.00 feet of such width on each side
of the following described Centerline:
Commencing at the Northeast corner of Section 30, Township 9 North, Range 30
East, W.M.; thence along the East line of said Section South 00'38'13" West for
2034.70 feet to the intersection of Park street and 5u' Avenue being a brass cap in
a case; thence continuing along said East line South 00 °38'13" West for 169.21
feet; thence leaving said East line North 89 °21'47" West for 68.75 feet to the
True Point of Beginning of said Centerline; thence North 61 °57'34" East for
75.50 feet to the Westerly right of way margin, of 5a' Avenue and the terminus of
said Centerline.
The side lines will be shorten or lengthen to intersect with the Westerly right of
way margin of 5s' Avenue
Permanent Utility Easement - 1
and to construct, operate, maintain, repair, replace or remove on and under the above described
land City utilities service lines and components with such surface obstructions, (i.e. valve covers,
meters, manholes, etc.) as will not unreasonably interfere with Grantors' surface usages and to
exercise such other rights as is necessary to carry out this purpose.
The Grantors agree that all facilities installed upon the above - described land shall remain
the property of the Grantee, and that the Grantee shall have the right of reasonable ingress and
egress over the adjacent lands of the Grantors for the purpose of exercising all rights hereby
granted.
This Agreement is exclusive to the Grantee, touching and connecting the above - described
real property and shall run with the land.
In the event of any claim or dispute arising out of this Agreement, venue shall be placed
in Franklin County Superior Court, and an award of reasonable attorney fees shall be made to the
substantially prevailing parry in any such dispute.
DATED this &Ny of / o &,gee . k 12014.
GRANTORS:
Owner Fr2 Owner Sohn S eyel a,
STATE OF WASHINGTON)
:ss
County of Franklin ) c, /
On this day personally appeared before me, %/x� 9RnW e/1 r1to
0-6010-PO to be known to be the individuals described in and who a cuted the within
and foregoing instrument, and acknowledged that they signed the same as their free and
voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under by hand and official seal this 44 2014.
Notary Mblic in and for the *tMq jFf\WhM
Residing at I'/'GlA&A(n'°
My Commission Expires: ?`
OF )N
Permanent Utility Easement - 2
GENERAL FUND OPERATING STATEMENT
THROUGH MARCH 2014
AVAILABLE CASH BALANCE 2,632,336 5,496,081
PERCENTAGE OF BUDGET ALLOCATED FOR 3 MONTHS 25%
These statements are intended for Management use only.
preliminary
6(b)
YTD
2014
% OF
YTD
TOTAL
% OF
2014
ORIGINAL
ANNUAL
2013
2013
TOTAL
ACTUAL
BUDGET
BUDGET
ACTUAL
BUDGET
ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY
217,313
6,845,170
3.2%
186,026
6,400,000
2.9%
SALES
2,361,014
8,207,000
28.8%
2,210,182
9,195,000
24.0%
PUBLIC SAFETY
280,186
1,100,000
25.5%
259,867
0
UTILITY
2,293,031
7,789,544
29.4%
2,033,457
7,846,829
25.9%
OTHER
273,844
1,090,000
25.1%
263,044
1,065,000
24.7%
LICENSES & PERMITS
627,797
1,124,800
55.8%
668,448
1,108,200
60.3%
INTERGOV'T REVENUE
311,361
1,496,000
20.8%
261,912
1,495,150
17.5%
CHARGES FOR SERVICES
1,393,115
5,391,233
25.8%
1,050,067
4,498,459
23.3%
FINES & FORFEITS
207,436
882,000
23.5%
227,099
794,650
28.6%
MISC. REVENUE
132,717
581,160
22.8%
134,913
631,450
21.4%
DEBT AND TRANSFERS IN
59,499
4,077,956
1.5%
34,500
1,295,303
2.7%
TOTAL REVENUES
8,157,313
38,584,863
21.1%
7,329,515
34,330,041
21.4%
BEGINNING FUND BALANCE
5,264,801
5,902,824
8,546,455
7,573,573
TOTAL SOURCES
13,422,114
44,487,687
30.2%
15,875,970
41,903,614
37.9%
EXPENDITURES:
CITY COUNCIL
23,290
113,152
20.6%
25,584
121,315
21.1%
MUNICIPAL COURT
331,646
1,481,060
22.4%
316,030
1,376,639
23.0%
CITY MANAGER
283,256
1,035,567
27.4%
240,553
962,755
25.0%
POLICE
2,946,874
12,338,014
23.9%
2,541,007
12,096,846
21.0%
FIRE
1,210,796
5,146,376
23.5%
1,627,243
4,431,366
36.7%
ADMIN & COMMUNITY SVCS
1,602,479
6,618,351
24.2%
1,300,368
6,022,454
21.6%
COMMUNITY DEVELOPMENT
299,440
1,442,650
20.8%
293,089
1,332,076
22.0%
ENGINEERING
361,499
1,771,200
20.4%
354,027
1,535,558
23.1%
LIBRARY
299,812
1,148,380
26.1%
285,294
1,148,380
24.8%
NON - DEPARTMENTAL
481,216
1,772,143
27.2%
423,192
2,440,351
17.3%
DEBT AND TRANSFERS OUT
840,988
6,178,588
13.6%
576,904
5,684,984
10.1%
TOTAL EXPENDITURES
8,681,296
39,045,481
22.2%
7,983,291
37,152,724
21.5%
ENDING FUND BALANCE
4,740,818
5,442,206
7,892,679
4,702,061
TOTAL EXPEND & END FUND BAL
13,422,114
44,487,687
15,875,970
41,854,785
AVAILABLE CASH BALANCE 2,632,336 5,496,081
PERCENTAGE OF BUDGET ALLOCATED FOR 3 MONTHS 25%
These statements are intended for Management use only.
preliminary
6(b)
AGENDA REPORT
FOR: City Councijlty6City TO: Gary Crutch Manager
FROM: Stan Strebel Manage -
SUBJECT: Scrap Metal Business Regulations
I. REFERENCE(S):
Scrap Metal Business Regulations - Proposed Ordinance
April 7, 2014
Workshop Mtg.: 4/14/14
Regular Mtg.: 4/21/14
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/14: Discussion
4/21: MOTION: I move to adopt Ordinance No. , regarding Scrap Metal
Businesses and, further, authorize publication by summary only.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) The state legislature recently enacted significant new regulations and
requirements for scrap metal businesses. The new regulations, however, reserve
the authority of cities to issue general business licenses, impose zoning and land
use regulations as well as health and safety requirements.
B) Under the current code the only language that addresses scrap metal type
operations from the business licensing perspective is found in Chapter 5.12 which
deals primarily with pawn shops and secondhand dealers.
C) To more closely align the City's business licensing of scrap metal business with
state law, the City Attorney has proposed the addition of a new Chapter 5.13 to
the PMC dealing solely with scrap metal businesses. The attached proposed
ordinance will align the City's regulations on licensing with state definitions.
V. DISCUSSION:
A) The proposed ordinance removes conflicting language from Section 5.12.010 on
scrap metal and related definitions. The ordinance also establishes a base
business license fee of $150 per year (the normal base fee for businesses is $75),
which staff believes is reasonable in light of increased enforcement complexities
with the new regulations. While in enacting the new regulations, the state
preempted any local regulation of scrap metal businesses and has directed the
State Department of Licensing to issue scrap metal licenses and enforce
regulations, the City must provide written approval of locations where scrap metal
businesses will operate in addition to certification that there are no known
environmental, zoning, building code or other violations associated with a
proposed license or renewal.
B) Approval of the ordinance is recommended.
8(a)
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, Creating a New
Chapter 5.13 "Scrap Metal Business License "; Amending Section 5.12.010
"Definitions "; and Amending Section 3.07.050 "Business Licenses."
WHEREAS, the Washington legislature has amended regulations for scrap metal
businesses within the State of Washington reserving to the cities authority for permitting general
business licensing, zoning, land use, environmental, and health and safety requirements and to
impose consistent penalties for the violation thereof; and
WHEREAS, such regulations are distinct and separate from those regulations affecting
pawnbrokers and second -hand dealers as presently addressed in the Code, a new Chapter is
required to the Code to regulate scrap metal businesses. NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That a new Chapter 5.13 entitled "Scrap Metal Business License" of the
Pasco Municipal Code, shall be and hereby is created and shall read as follows:
Chanter 5.13
SCRAP METAL BUSINESS LICENSE
Sections:
5.13.010 Scrap Metal Business License Required - Definitions - Fees.
5.13.020 State License Required - Adoption of Statute by Reference.
5.13.030 Prohibited Acts - Penalties.
5.13.040 Inspection of Licensed Premises and Records.
5.13.050 Enforcement.
5.13.010 SCRAP METAL BUSINESS LICENSE REQUIRED - DEFINITIONS -
FEES.
A) It is unlawful for any person to engage in the scrap metal business, as a scrap
metal processor, scrap metal recycler, or a scrap metal supplier, without having first obtaining a
license from the City, and paying the license fee.
B) Scrap metal business, as defined by this Chapter, shall include:
1) "Scrap metal processor" which means a person or entity that conducts
business from a permanent location within the City, that is engaged in the business of
purchasing or receiving private metal property, nonferrous metal property, and
commercial metal property for the purpose of altering the metal in preparation for its use
Scrap Metal Business License Ordinance — Page I
as feedstock in the manufacture of new products, and maintains a hydraulic bailer,
shearing device, or shredding device for recycling.
2) "Scrap metal recycler" which means a person or entity that is engaged in
the business of purchasing or receiving private metal property, nonferrous metal property,
and commercial metal property for the purpose of aggregation and to sale to another
scrap business and that maintains a fixed place of business within the City.
3) "Scrap metal supplier" which means a person or entity that is engaged in
the business of purchasing or receiving private metal property or nonferrous metal
property for the purpose of aggregation and sale to a scrap metal recycler or scrap metal
processor and that does business within the City.
C) The provisions of this Chapter do not apply to transactions involving metal from
the components of vehicles acquired by vehicle wreckers, hulk haulers, or scrap processors
licensed under Chapter 46.79 or 46.80 RCW, and acquired in accordance with those laws or
transactions conducted by the following:
1) Motor vehicle dealers licensed under Chapter 46.70 RCW;
2) Persons or entities in the business of operating an automotive repair
facility as defined under RCW 46.71.011; and
3) Persons or entities in the business of buying or selling empty food and
beverage containers, including metal food and beverage containers.
D) The license fee for each scrap metal business shall be as set forth in Chapter 3.07
of this Code for each year, plus the square foot charges and outside area charges.
5.13.020 STATE LICENSE REQUIRED - ADOPTION OF STATUTE BY
REFERENCE.
A) As a condition of the issuance of a scrap metal business license as provided in
Section 5.13.010 above, the business license applicant shall have applied for, and received a
State scrap metal license.
B) For the purpose of regulating the scrap metal business, the following statutes and
their subsequent amendments and additions thereto, are hereby adopted by reference:
1) RCW 19.290.010 "Definitions."
2) RCW 19.290.020 "Private metal property or nonferrous metal property -
Records required."
3) RCW 19.290.030 "Metal property and metallic wire - requirements for
transaction."
Scrap Metal Business License Ordinance — Page 2
4) RCW 19.290.040 "Scrap metal businesses - Record of commercial
accounts."
5) RCW 19.290.050 "Reports to law enforcement - Records exempt from
public disclosure - Private civil liability."
6) RCW 19.290.060 "Stolen metal property - Preserving evidence."
5.13.030 PROHIBITED ACTS - PENALTIES. It is a gross misdemeanor for:
A) Any person or entity to engage in the scrap metal business without having first
applied for and received a scrap metal business license under this Chapter and from the
Washington State Department of Licensing or engaging in such business following the
expiration, or revocation of such license.
B) Any person to deliberately remove, alter, or obliterate any manufacturer's make,
model, or serial number, personal identification number, or identifying marks engraved or etched
upon an item of private metal property, nonferrous metal property, or commercial metal property
in order to deceive a scrap metal business.
C) Any scrap metal business to enter into a transaction to purchase or receive any
private metal property, nonferrous metal property, or commercial metal property where the
manufacturer's make, model, or serial number, personal identification number, or identifying
marks engraved or etched upon the property have been deliberately and conspicuously removed,
altered, or obliterated.
D) Any person to knowingly make, cause, or allow to be made any false entry or
misstatement of any material matter in any book, record, or writing required to be kept under this
Chapter and Chapter 19.290 RCW.
E) Any scrap metal business to enter into a transaction to purchase or receive private
metal property, nonferrous metal property, or commercial metal property from any person under
the age of eighteen (18) years or any person who is discernibly under the influence of
intoxicating liquor or drugs.
F) Any scrap metal business to enter into a transaction to purchase or receive private
metal property, nonferrous metal property, or commercial metal property with anyone whom the
scrap metal business has been informed by a law enforcement agency to have been convicted of
a crime involving drugs, burglary, robbery, theft, or possession of or receiving stolen property,
manufacturing, delivering, or possessing with intent to deliver methamphetamine, or possession
of ephedrine or any of its salts or isomers or salts of isomers, pseudoephedrine or any of its salts
or isomers or salts of isomers, or anhydrous ammonia with intent to manufacture
methamphetamine within the past four years whether the person is acting in his or her own
behalf or as the agent of another.
Scrap Metal Business License Ordinance — Page 3
G) Any person to sign the declaration required under RCW 19.290.020 knowing that
the private metal property or nonferrous metal property subject to the transaction is stolen. The
signature of a person on the declaration required under RCW 19.290.020 constitutes evidence of
intent to defraud a scrap metal business if that person is found to have known that the private
metal property or nonferrous metal property subject to the transaction was stolen.
H) Any scrap metal business to possess private metal property or commercial metal
property that was not lawfully purchased or received under the requirements of this Chapter or
Chapter 19.290 RCW.
1) Any scrap metal business to engage in a series of transactions valued at less than
thirty dollars ($30.00) with the same seller for the purposes of avoiding the requirements of
RCW 19.290.030(4).
I) Any person to knowingly make a false or fictitious oral or written statement or to
furnish or exhibit any false, fictitious, or misrepresented identification, with the intent to deceive
a scrap metal business as to the actual seller of the scrap metal.
5.13.040 INSPECTION OF LICENSED PREMISES AND RECORDS. The Police
Chief of the City of Pasco, or his designee, may make periodic inspections of the licensee's
licensed premises and records provided for in this Chapter and as required by Chapter 19.290
RCW, and furnish a certificate of inspection to the Department of Licensing in such manner as
may be determined by the Department. Licensees are subject to unannounced periodic
inspections as described in this section.
5.13.050 ENFORCEMENT. In addition to those requirements provided in Chapter
5.04 of this Code, including revocation of license, enforcement of this Chapter may include that
authority granted by the following statutes, their amendments, and additions as follows:
A) RCW 19.290.080 "Civil penalties."
B) RCW 19.290.220 "Scrap theft alert system."
C) RCW 19.290.230 "Seizure and forfeiture."
D) RCW 19.290.250 "No -buy list database program - Scrap metal business to
determine if customer is listed."
Section 2. That Section 5.12.010 entitled "Definitions" of the Pasco Municipal Code,
shall be and hereby is amended and shall read as follows:
5.12.010 DEFINITIONS. Unless the context clearly requires otherwise, the
definitions of this section apply throughout this Chapter.
Scrap Metal Business License Ordinance — Page 4
GA) Non -metal junk means any non - metal, commonly discarded item that is worn out,
or has outlasted its usefulness as intended in its original form except non -metal junk does not
include an item made in a former period which has enhanced value because of its age.
1313 Pawnbroker means every person engaged, in whole or in part, in the business of
loaning money on the security of pledges, of personal property, or deposits, or conditional sales
of personal property, or the purchase or sale of personal property.
-EQ Precious metals means gold, silver and platinum.
FD) Second -hand dealer means every person engaged in whole or in part in the
business of purchasing, selling, trading, consignment selling, or otherwise transferring for value,
second -hand personal property, ' , precious metals, whether or
not the person maintains a fixed place of business within the State. Second -hand dealer also
includes persons or entities conducting business at flea markets or swap meets, more than three
times per year.
GE) Second -hand property means any item of personal property offered for sale which
is not new, including metals in any form, except postage stamps, coins that are legal tender,
bullion in the form of fabricated hallmarked bars, used books, and clothing of a resale value of
seventy -five dollars or less, except furs.
14FF) Transaction means a pledge, or the purchase of, or consignment of, or the trade of
any item of personal property by a pawnbroker or a second -hand dealer from a member of the
general public.
100 Tenn of the loan as defined in this chapter shall be set for a period of thirty days
to include the date of the loan. (Ord. 2838 Sec. 1, 1991; prior code Sec. 3- 5.04.)
Section 3. That Section 3.07.050 entitled "Business Licenses" of the Pasco
Municipal Code shall be and hereby is amended and shall read as follows:
3.07.050 BUSINESS LICENSES:
A) License Base Fee (include 1st 3000 sq ft)
B) Maximum License Fee
Fee /Charge Reference
$75.00 5.04.130
$500.00 5.04.120
Scrap Metal Business License Ordinance — Page 5
C)
Square Footage Fees (ea in. of 3000)
$30.00
5.04.140
D)
Outside Area Charge
$50.00
5.04.150
E)
Late Penalty
$30.00
5.04.190
1) Rentals- Dwelling units,
20% of amount due
5.04.190
per license
2) All other business licenses
$30.00
5.04.190
F)
Transfer Fee
$37.00
5.04.080
G)
Business Located Outside City Limits
$75.00
5.04.160
H)
Rental Dwellings - includes first unit
$30.00
5.04.160
(No maximum fee)
1) Each additional unit
$3.00
5.04.160
I)
Auction Sales - for 3 days
$75.00
5.04.150
J)
Scrap Metal Business
$150.0 0
5.13.010
3K)
Bank/Financiallnstitution
$200.00
5.04.160
KL)
Bowling Alleys - includes first alley
$75.00
5.04.160
1) Each addl. alley
$6.00
5.04.160
L�
Commercial Rentals - includes first
$75.00
5.04.160
location
1) Each additional location or unit
$3.00
5.04.160
MN)
Dray and Transfer - includes first truck
$75.00
5.04.160
1) Each additional truck
$5.00
5.04.160
NQ)
Hotels/Motels/Cabins Courts - base fee
$75.00
5.04.160
1) Each unit
$5.00
5.04.160
8P)
Liquor Sales without dancing
$200.00
5.05.140
(including 1st 3000 sq. ft)
Scrap Metal Business License Ordinance — Page 6
F0
Prof. Boxing/Wrestling - per show
$75.00
5.04.160
QR)
Sleeping Rooms/Rooming Houses
$75.00
5.04.160
(min. 4 rooms)
1) Per room/unit charge
$5.00
5.04.160
R�S)
Theaters
$150.00
5.04.160
SD
Special Events:
1) Athletic, Competitive or Festival
$25.00
5.25.070
2) Concert
$25.00
5.25.070
3) Dance Hall - without liquor
$75.00
5.25.070
a) Additional square footage
4) Dance Hall - with liquor
$350.00
5.25.070
a) Additional square footage
5) Demonstration
$15.00
5.25.070
6) Outdoor Music Festival
$25.00
5.25.070
7) Parade
$15.00
5.25.070
8) Public Dance
$15.00
5.25.070
9) Temporary Special Sales Event
$40.00 for the
5.25.070
(maximum for event $500.00)
first vendor
a) Each additional vendor
$20.00
5.25.070
10) Street and Intersection Closure
$50.00
5.25.115
Review Fee
(A)(5)
TO
Flea Markets/Swap Meets/Buy & Sell
$75.00
5.06.030
Marts
1) Each additional 100 sq. ft of space
$5.00
5.06.030
UV)
Solicitors
$150.00
5.08.050
Scrap Metal Business License Ordinance — Page 7
VW)
Itinerant Merchants:
1) Application fee
$60.00
5.10A.060
2) Monthly fee -if application approved
$45.00
5.10A.060
Mobile Vendors
1) Application fee
$25.00
5.10A.060
2) Monthly fee -if application approved
$10.00
5.10A.060
VY)
Pawnshop
$250.00
5.12.012
VZ)
Carnivals and Circuses - first day fee
$275.00
5.16A.270
1) Each and every day after first
$125.00
5.16A.270
Z"
Amusement Device Distributor
$500.00
5.20.100
1) Amusement Device User
$50.00
5.20.100
1 -6 machines
2) Amusement Device User
$100.00
5.20.100
6+ machines
AABB)Adult Entertainment Facility:
$700.00
5.27.110
1) Adult Entertainer
$150.00
5.237.110
2) Adult Waitperson
$150.00
5.27.110
3) Adult Ent. Bus. Mgr.
$150.00
5.27.110
1BCCaFor -Hire Vehicles (maximum of
$50.00
5.45.050
$500.00) - per vehicle
1) Driver's Permit Fee
$50:00
5.45.090
2) Operator's License - Vehicle Transfer
$5.00
5.45.070
3) Photograph
$5.00
5.45.110
4) Fingerprints
$10.00
5.45.110
5) Criminal History Check
$30.00
5.45.110
Scrap Metal Business License Ordinance — Page 8
CG—DD)Sidewalk Sales No fee 5.56.010
DD E Mobile Home Park
1)
Inspection fee
$20.00
19.12.030
2)
License fee
$25.00
19.12.030
3)
Per unit fee
$3.00
19.12.030
LEA Yard Sale Permit
No fee
1) Yard Sale Sign Violation $50.00
5.25.020
17.050.020
(Ord. 4100, 2013; Ord. 4074, 2012; Ord. 3857, 2008; Ord. 3766, 2006; Ord. 3764, 2006;
Ord. 3759, 2006; Ord. 3543, 2002.)
Section 4. The City Clerk shall, pursuant to RCW 35.21.180, maintain no less than
one copy of Chapter 19.290 RCW, and the amendments and additions thereto, including those
portions which are adopted by reference by this Ordinance, for use and examination by the
public prior to the effective date of this Ordinance.
Section 5. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as provided by
law this _ day of .2014.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Scrap Metal Business License Ordinance — Page 9
AGENDA REPORT NO. 11
FOR: City Council
TO: Gary Crutchfi anager
FROM: Ahmad Qayo i, Public Works Director
SUBJECT: High Speed Turbine Blowers
I. REFERENCE(S):
1. High Speed Turbine Blowers - Proposed Resolution
2. High Speed Turbine Blowers - Price Quote
April 9, 2014
Workshop Mtg.: 4/14/14
Regular Mtg.: 4/21/14
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/14: Discussion
4/21: MOTION: I move to approve Resolution No. , waiving competitive
bidding requirements and approving the purchase of high speed
turbine blowers.
III. FISCAL IMPACT:
$265,735.00 PWRF Capital Funds
IV. HISTORY AND FACTS BRIEF:
A) In 2012 the City completed plans for the optimization of the WWTP with goals to
increase efficiency while reducing energy demand. Staff and the consultant (HDR)
completed research on types of blowers to meet the current WWTP demand and the
future needs as the plant grows and expands. The City bid blower equipment and
received a bid from Sulzer /ABS, which Council awarded, in January 2012. The
blowers were manufactured and delivered on site in late 2012. The blowers have
been in operation since December of 2012 and have been very reliable, are low
maintenance and have low energy consumption.
B) In 2011 Staff completed an optimization plan to improve the PWRF to address the
following:
a. Continued compliance with NPDES permit from Ecology.
b. Food processors' plan to expand production and add different products.
c. Alternatives considered to create capacity at PWRF:
i. Add more farm land (it was determined that farm land prices are very
expensive and cost prohibitive).
ii. Treat the waste water to remove biosolids, sand and grit and BOD.
d. Several phases of the project were developed. To date, Phase I and II are
complete which help remove biosolids and sand grit.
e. Phase III includes additional winter storage and BOD removal ponds.
f. Blowers will be used for the BOD process and there is a long lead time for
delivery of the blowers.
V. DISCUSSION:
A) The Sulzer /ABS blowers have been in operation at the WWTP for the last 15 months
and have proven to be reliable, low maintenance and energy efficient.
B) Sulzer /ABS high speed turbine blowers are among the best products available with a
long life -cycle expectancy, ease of installation and maintenance.
C) Staff recommends the purchase of the Sulzer /ABS high speed turbine blowers for
Phase III of PWRF as a sole source supplier due to the efficiencies of inventory and
interchangeability.
8(b)
RESOLUTION NO.
A RESOLUTION. waiving competitive bidding requirements for the
purchase of high speed turbine blowers for the PWRF Phase III
Improvements and authorizing the purchase.
WHEREAS, the City has previously evaluated equipment and installed Sulzer /ABS high
speed turbine blowers at the W WTP; and
WHEREAS, the City is now considering the purchase of similar high speed turbine
blowers for the PWRF Phase III; and
WHEREAS, it is functionally desirable to be able to exchange /interchange this
equipment and have similar equipment for ease of maintenance and efficiencies in order to
facilitate consistent and dependable operations; and
WHEREAS, the purchase of Sulzer /ABS high speed turbine blowers will allow the City
to reduce the costs of operation, maintenance and repair, and the inventory of parts by having
one system.
WHEREAS, pursuant to RCW 39.04.280 Sulzer /ABS is the sole source of high speed
turbine blowers that are interchangeable with the equipment already installed at the W WTP and
the sole source which will allow the City to interchange equipment;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DOES RESOLVE AS FOLLOWS:
Section 1. The City Council does hereby declare that the purchase of high speed
turbine blowers is clearly and legitimately limited to a single source of supply, and that sole
source of supply is Sulzer /ABS.
Section 2. The competitive bidding requirements for the City of Pasco are hereby
waived and the Pasco Public Works Department is authorized to purchase high speed turbine
blowers from Sulzer /ABS in the sum of $265,000.
PASSED by the City Council of the City of Pasco, Washington, this day of
, 2014.
CITY OF PASCO:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
QUOTATION
Attn:
Reuel Klempel
Company:
City of Pasco
Ph No.:
(509) 545 -3468
Fax No.:
E -Mail:
From: Jim Torony
Company: Sulzer Pump Solutions (US) Inc.
Ph No.: (203) 631 -0180
Fax NO.: -
E -Mail: Jim.Torony @sulzer.com
Subject: Industrial Wastewater Equalization Lagoon Upgrade
SULZER
Quote No.
2012 -0695 - Rev 4
DATE
4 -10 -2014
Prices are in USD
FOB: Sulzer ABS Factory
Sulzer ABS Standard Terms
and Conditions Apply
Delivery: 26 -28 Weeks
After Complete Approval
Submittals: 2 - 4 weeks
Validity : 30 Days
Item
Q
Description
Subtotal
1
High Speed Turbo Aeration Blower
Configuration is 2 operating lus 0 standby
2
Turbo Compressor HST 20- 4500- 1- Ul50 -48, 480/3/60
2
Modbus communication
2
Ethernet TCP /IP Communication & 12V DC Power Supply
Inlet Accessories
2
Ducted Inlet
2
Inlet Filter, Process Air, Horizontal or Vertical
2
Inlet Filter Adapter 400 mm Dia used with Ductwork only)
2
Adapter 400mm dia - DN 400 /ANSI 16"
2
Inlet Silencer (integral with blower unit
Outlet Accessories
2
Outlet Silencer -12"
2
Outlet Flexible Joint Steel -12"
2
Back Flow Barrier, Flapper Type -12"
2
Manual Outlet Valve -12"
Other Accessories
2
Passive Harmonic Filters - NEMA 2
Spare Parts
2
Cabinet Cooling Fliter- 2 / blower
2
Inlet Filter Pocket - INF Vert. or Horiz. 2 / blower
Testing - Warrant
2
Witness Testing - Per Factory Standard
2
Witness Testing - Third Party Testing
10
Additonal Test Points
2
Balancing Report
2
Hydrostatic Pressure Test Certificate
2
Facto Certificates
2
Standard Warranty 2 ears
ITranspo rt Packaging by Sea
PEE]2
2
lAccessories Packaging
2 ITravel
& Lodging for Two 2 End - User's Personnel for Witness Test
Page 1 of 2
QUOTATION
Attn:
Reuel Klempel
Company:
City of Pasco
Ph No.:
(509) 545 -34680
Fax No.:
E -Mail:
1
From: Jim Torony
Company: Sulzer Pump Solutions (US) Inc.
Ph No.: (203) 631 -0180
Fax No.: -
E -Mail: Jim.Torony @sulzer.com
Subject: Industrial Wastewater Equalization Lagoon Upgrade
SULZER
Quote No.
F2012-0695 - Rev 4
DATE
4/10/2014
Prices are in USD
FOB: Sulzer ABS Factory
Sulzer ABS Standard Terms
and Conditions Apply
Delivery: 26 -28 Weeks
After Complete Approval
Submittals: 2 - 4 weeks
Validity: 30 Days
Item
QtV
Description
Subtotal
Start-Up Assistance & Training - Freight
1
Commissioning Start up & Training) for HST, 5 Days Maximum
1
Freight, USA
Please note that Start-Up Assistance & Training & Freight must be
included in the final price. These items can not be discounted nor
commissioned. Additional Field Services are available at $1,000.00 /da
Total Air flow Range SUM -1200 to 6000
Differential pressure (psi) - 7.00
Altitude ft ASL - 372
Inlet pres sure sia -14.50
Inlet pressure losses (psi) - 0.10
Process air inlet temp. range °F - 32 to 113
Relative humidity range % - 30 to 50
Site Voltage / Phase / Fre - 480/3/60
Total Pro'ect NET Price
$ 265,735.00
Page 2 of 2
AGENDA REPORT
FOR: City Council 1 April 15, 2014
TO: Gary Crutch Manager Workshop Mtg.: 4/14/14
Regular Mtg.: 4/21/14
FROM: Rick White,
Community and Economic Development Director
SUBJECT: 2014 School District Capital Facilities Plan Update and Impact Fee Report
I. REFERENCE(S):
I . 2014 School District Capital Facilities Plan - Proposed Resolution
2. 2014 School District Capital Facilities Plan — 2011 -2017 Update
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
4/14: DISCUSSION
4/21: MOTION: I move to approve Resolution incorporating the 2014
Update of the 2011 -2017 Pasco School District's Capital
Facilities Plan into the City of Pasco Comprehensive Land Use
Plan.
HL FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A. In January of 2011 the Pasco School District informed City Council that there was no
longer the capacity to accommodate increased student enrollment due do residential growth
in the community. The District requested both the City and County to consider including
the District's CFP within their Comprehensive Plan and adopt a school impact fee.
B. In response to the District's request, Council incorporated the District's Capital Facilities
Plan in the City's Comprehensive Plan in February of 2012 and in March of 2012 adopted
Ordinance 4046 (establishing school impact fees). An Interlocal Agreement for
implementation and processing of those fees was also approved by both the District and the
City.
C. One of the stipulations of the Interlocal Agreement is that the District provide a report to
the City on the impact fees including the source and amount of all monies received and the
public improvements that were financed in whole or in part by the fees. The District is to
also submit an update of the PSD 2011 -2017 CFP.
D. The terms of the Interlocal Agreement also require the City to review and consider the
update of the District's CFP and if appropriate, incorporate the updated CFP into our own
capital facilities element of the Comprehensive Plan.
V. DISCUSSION:
A. The District's updated CFP contains a revised financing plan which accounts for the bond
approval that occurred in 2013. The updated CFP also includes revised enrollment figures
that use the conservative 6 year forecast prepared by the Office of Superintendent of Public
Instruction (OSPI). Forecast enrollment figures for the next 6 years show the following:
• K -6 enrollment to increase by 2,176 over 2013 levels
• Grades 7 -8 enrollment to increase by 632 over 2013 levels
• Grades 9 -12 enrollment to increase by 831 over 2013 levels
B. In addition to the increases in enrollment, recent changes to State law have mandated
reduced class size for grades K -3. This change has added the need for increased capacity of
20 classrooms in the 2014 -2015 school year.
C. All Day Kindergarten will also be a requirement for all students by 2018. This will result in
the need at that time for 10 additional classrooms based on this year's kindergarten
enrollment.
8(c)
D. The increased capacity in the K -6 facilities will be accommodated by construction of new
elementary schools, expanding capacity of an existing elementary school and adding
portables; the increased capacity in the 7 -8 grade facilities will be met by adding portables
and the increased capacity in the 9 -12 facilities will met by relocating New Horizon High
School (which will also increase its capacity) and expanding capacity at Chiawana High.
E. In the District's 2011 -2017 CFP the cost per student for elementary school facilities was
$32,203 for permanent facilities and $4,500 for portables. These figures were used to
calculate the impact fees that were established by Council through Ordinance 4046 at
$4,700 (of this amount $17 is retained by the City for offsetting administrative costs) per
single family unit and $4,525 per multi - family unit.
F. The 2014 District CFP Update contains revised costs per student at $38,819 for permanent
facilities and $5,357 for portables; however the District is not requesting an increase or
change in the amount of the established school impact fees at this time.
G. Approval of the proposed Resolution will fulfill the conditions of the Interlocal Agreement
adopted by the City and the District until the District's next impact fee report is due in
April of 2015.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PASCO INCORPORATING
THE PASCO SCHOOL DISTRICT'S 2014 UPDATE OF THE 2011 -2017 CAPITAL FACILITES
PLAN INTO THE CITY OF PASCO COMPREHENSIVE LAND USE PLAN.
WHEREAS, the City of Pasco is required by State law to determine that adequate provisions are
made in each subdivision, short plat, and other division of property used for residential purposes,
including the adequacy of schools and playgrounds; and
WHEREAS, the Pasco School District No. 1 has by letter of January 11, 2011, placed the City
on notice that due to escalating student population, it is unable to accommodate additional students that
are incident to new developments of residential housing and has by Resolution No. 809 adopted its Pasco
School District Capital Facilities Plan demonstrating the need for additional classrooms to meet the
anticipated demand of students residing within the new development areas of the City; and
WHEREAS, in February 2012 the City amended the Comprehensive Land Use Plan of Pasco by
incorporating the Pasco School District's 2011-2017 Capital Facilities Plan into it; and
WHEREAS, in March 2012 the City adopted School Impact Fees through Ordinance 4046
reflective of the cost per student for new facilities as described in the District's 2011 -2017 Capital
Facilities Plan; and
WHEREAS, the City and the Pasco School District have adopted an Interlocal Agreement that
requires the District to submit an update of the Capital Facilities Plan every two years; and
WHEREAS, the Interlocal Agreement requires the City to consider the update of the District's
Capital Facility Plan and if appropriate, incorporate the update into the City's Comprehensive Land Use
Plan; and
WHEREAS, the City has reviewed the revised information contained in the update of the
District's 2011 -2017 Capital Facilities Plan; and
WHEREAS, the City Council after due consideration of the District's request that the City
continue to collect School Impact Fees as calculated by the 2011 -2017 School District Capital Facilities
Plan and as approved by Ordinance 4046; NOW THEREFORE,
BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PASCO:
Incorporates the 2014 Update of the Pasco School District's Capital Facilities Plan into the City
of Pasco Comprehensive Land Use Plan.
Passed by the City Council of the City of Pasco this _ day of 2014.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland Kerr, City Attorney
PASCO SCHOOL DISTRICT NO. 1
2014 UPDATE TO THE CAPITAL FACILITIES PLAN
#1
BOARD OF DIRECTORS
Sherry Lancon, President
Ryan Brault, Vice President
Scott Lehrman, Member
Steve Christensen, Member
Amy Phillips, Member
SUPERINTENDENT
Saundra L. Hill
ASSISTANT SUPERINTENDENT OF OPERATIONS
John Morgan
Adopted by the Pasco School Board
March 25, 2014
Pasco School District Capital Facilities Plan Update
Page 1 of 12
March 2014
SECTION 1
INTRODUCTION
A. Purpose of the 2014 Update to the Capital Facilities Plan
The City of Pasco adopted the Pasco School District 2011 -2017 Capital Facilities Plan (CFP) on
April 16, 2012. The CFP was adopted in accordance with the requirements in Ordinance 4046,
the School Impact Fee Ordinance.
Section 3.133.025 of the School Impact Fee Ordinance describes the elements that must be
addressed in the CFP. They include "the District's standard of service, an inventory of facilities,
capacity by grade span, a six year enrollment forecast, facility needs and costs, a finance plan
and calculation of the school imp act fees." Once the CFP with these elements is adopted, the
Ordinance says "[t]he District shall file an update to its capital facility plan at least once every
two years." And, "[a]t lease once every two years, commencing on April 15, 2014, the City
Council shall review and consider the District submitted capital facilities plan update."
This 2014 Update is being submitted to comply with the above requirements in the School
Impact Fee Ordinance. The Update identifies changes that have occurred in the District since
2011 -2017 CFP was adopted. The Update supplements the core information in the already
adopted 2011 -2017 CFP. The District is not requesting changes to the impact fees.
B. Changes in the Pasco School District
The District now serves over 16,600 students, an increase of 1,000 students since 2012.
Updates to the most significant issues facing the District in terms of providing classroom
capacity to accommodate existing and projected demands are:
The latest demographics study (Pasco School Enrollment Forecast, Hovee, Eric
and Dennis, Paul, January 2014) predicts that housing starts may return to pre -
recession levels.
To construct all the improvements that are required to serve forecast growth, the
District will have to ask the voters to approve additional bond measures. Approval
of a bond requires a super majority (60% yes votes). The most recent bond to
address immediate needs passed with a 62% yes vote in February 2013. Several
strategies were used to significantly reduce the cost after the previous bond failed
with a 48% yes vote in April 2011.
• After the April 2011 failure of the bond election, the Pasco School Board adopted
multiple strategies to reduce the cost of school construction for taxpayers:
• Reconfigure grade level groupings to delay the construction of a more
expensive per pupil middle school while increasing the need for additional
elementary schools,
• Use property already owned by the district for school sites,
• Use the Pasco design that has been built 8 times for Pasco schools, thereby
saving A/E, construction and maintenance costs,
• Two schools to share one playground, reducing the amount of land to be
purchased (Curie and Whittier),
• Build larger elementary schools to reduce the total number needed and create
efficiencies in operations,
Pasco School District Capital Facilities Plan Update
Page 2 of 12
March 2014
Construct an early learning center as one of the schools, reducing construction
costs,
Build schools to serve at least 50 years, and
Maintain school buildings well to ensure they last several decades.
• In order to reduce costs to Pasco taxpayers in the 2013 bond election, the Board
asked voters to approve the construction of three large elementary schools instead
of four, knowing that the three schools would lessen the overcrowding somewhat
but not eliminate it.
Legislative action is also impacting school capacity. The 2013 Washington
Legislature passed a bill to reduce class size in K -3 to 20 students per classroom.
This is a significant change from the current class size of 25 for grades K and 1 and
29 for 2 and 3. This necessitated an additional 20 classrooms in the district just to
comply with the new law in 2014 -15 for K and 1. The law applies to high poverty
schools, which include eight Pasco schools. It is anticipated that grades 2 and 3
will be included in the class size reduction in the near future. This further stretches
the District's limited classroom capacity.
Under the Supreme Court's McCleary decision, the Legislature is under court order
to fully fund basic K -12 education as defined by the Legislature and the
Legislature's Quality Education Council (QEC) which will reduce class size
significantly more across all grade levels and mandate All Day kindergarten for
every student by 2018. This necessitates additional classrooms in addition to the
continued growth.
• The District will need 10 additional classrooms to meet the ADK requirement,
calculated with this year's kindergarten enrollment.
Cost reduction strategies and District construction standards save taxpayer dollars.
The chart below compares the square foot cost to build Pasco schools compared to
other schools built in the state during the same time frame to serve the same grade
level spans. Pasco construction costs are significantly lower than other school
construction costs. In every case, Pasco's construction costs were not only lower
but significantly so.
Chart 1
Comparison Construction Costs Pasco Schools vs. Other WA Schools
�a s
d Ax yw+a 4 d yr vl ^� :'i.�
_
g'✓+ '^
k 7
2007 -09 CHS $211.56/sf
Other high schools $247.18/sf and
$401.45/sf
Robinson
State average for
2005
Elementary
$140.11/sf
similar sized schools
$276 /sf
in eastern WA
Angelou
State average for
2004
Elementary
$127.84/sf
similar sized schools
$206.80/sf
in eastern WA
2002
Ochoa Middle
School
$118.81/sf
Middle School
$167.41/sf
W.,# ai10 Vbu, axcauues cost or iana. state nas prevailing wage law.
Pasco School District Capital Facilities Plan Update
Page 3 of 12
March 2014
• In Chart 2, State scoring matrices show that Pasco School District is effectively
maintaining its schools as a community investment and asset.
• Well- maintained schools last longer, thereby saving taxpayer dollars. Recent OSPI
inspections found that Pasco schools are in better condition than would be expected
for schools in the state of the same age. These data mean that they will last longer
and be able to serve more students before needing to be replaced.
Chart 2
Pasco School District Asset Preservation Program
BUILDING COND171ON SUMMARY
" BCE - Building Condition Evaluation score given by OSPI
SECTION 2
DISTRICT EDUCATIONAL PROGRAM STANDARDS
The District's core and special program needs, which are used to define the standard of service,
are addressed in the 2011 -2017 Capital Facilities Plan. Below are changes the District
anticipates it will have to make to the program standards (or standard of service) because of
changes in state laws and initiatives.
Pasco School District Capital Facilities Plan Update
Page 4 of 12
March 2014
2611 OSPI
2012
20137
2014
fe,
DraftSrore
BvAee
Adjusted
Adjusted
Adjusted
Emerson
17
79
89.99
86.7
87.94
Robert Frost
17
79
9L3'7
8562
86:44
Pasco High School
61
62
77:27
67.15,
70.33
Chlawona High School
5
94
1pq
983
9805
" BCE - Building Condition Evaluation score given by OSPI
SECTION 2
DISTRICT EDUCATIONAL PROGRAM STANDARDS
The District's core and special program needs, which are used to define the standard of service,
are addressed in the 2011 -2017 Capital Facilities Plan. Below are changes the District
anticipates it will have to make to the program standards (or standard of service) because of
changes in state laws and initiatives.
Pasco School District Capital Facilities Plan Update
Page 4 of 12
March 2014
B. Elementary Educational Program Standards
Elementary school standards are projected to be reduced to levels set by the State's Quality
Education Council with recommendations to be mandated under McCleary as noted in Chart 3.
In addition, the District anticipates it will be expanding all -day kindergarten to all schools in 2018
under State law, adding Angelou, Markham, Livingston, McGee, Franklin and McClintock. This
will require a minimum of 10 additional classrooms based on 2013 kindergarten enrollment.
Chart 3
Elementary Class Size Recommendations by the
Legislature's Quality Education Council
Grade
Levels
i Class size
targeted
by the QEC
!1 a schools
—'—
I
l _ .
Non - poverty schools
! Current
-- --
15
{
17
i 25
Z 3 _._
15
_ ._. _ ------
17
' 29..__...
46
_ _,
_.,
. - - --
25 .._
1..- 29 --
Gra ES
Y _ __-
--... ..
_ --—
Markham ES
..
_
11Nhittier E5
McGee ES
Robinson ES
Livingston ES
Longfellow ES._,,_ _ _
An elou ES
Chess ES
Franklin ES
— _ _
Emerson ES—
_ —^ _
_
McClintock ES
Frost ES
Twain ES
Curie Es
C. Middle and High School Program Standards
Secondary (Middle and High) school standards also are projected to be reduced to levels set
by the State's Quality Education Council with recommendations to be mandated under
McCleary as noted in Chart 4.
Pasco School District Capital Facilities Plan Update
Page 5 of 12
March 2014
Chart 4
Secondary Class Size Recommendations by the Legislature's Quality Education Council
lGrade
eves
Class size
High poverty schools
7 -8 f 23
9-12 23
i
Non- poverty schools 1 Current
25 I *32
1 25 i *32
a_.
* Max
SECTION 3
CAPITAL FACILITIES INVENTORY
As described in the 2011- 2107 CFP, the facilities inventory serves to establish a baseline for
determining the facilities necessary to accommodate future demand (student enrollment) at
acceptable levels of service. Since no schools have been added since the CFP was approved,
there is no change in the permanent capacity calculation.
Since adoption of the 2011 -2017 CFP, the District passed a bond and has begun construction
on new elementary schools that will be open in the falls of 2014 and 2015. The District also has
added and will continue to add portables at all the schools as temporary housing.
A. Elementary Schools
As detailed more fully in the 2011 -2017 CFP, there are a total of 12 elementary schools. One
(1) serves kindergarten students, seven (7) serve grades K -5 and four (4) serve grades 1 -5.
The 12 elementary schools provide capacity to serve 5,908 students.
There are 96 portables at the elementary schools. Since 2011, the District added new portables
as temporary capacity. Of the 96 portables, 63 provide permanent capacity for 1,495
elementary students.
B. Middle Schools
As detailed more fully in the 2011 -2017 CFP, there are three middle schools that serve grades
6 -8. The middle schools provide capacity to serve 2,019 students.
There are 64 portables at the middle schools. Since 2011, the District added sixteen (16) new
portables, which provide temporary capacity. Of the 64 portables, 20 provide permanent
capacity for 425 students.
Pasco School District Capital Facilities Plan Update
Page 6 of 12
March 2014
C. High Schools
As detailed more fully in the 2011 -2017 CFP, there are two traditional high schools serving
grades 9 -12. There is capacity to serve 3,994 students in the high schools. One high school,
Pasco High, also has 25 portables, which provide permanent capacity for approximately 500
students.
There is one alternative high school that serves grades 6-12. The alternative school is located
in 11 portables and serves over 200 students.
No portables were added at the high schools since 2011.
D. Support Facilities
The District did not make any improvements or add support facilities to the existing inventory
D. Land Inventory
The District owns eight unimproved parcels. Seven are identified in the 2011 -2017 CFP. Since
2011 the District acquired a 25 acre parcel located on Road 84. It is a potential elementary
school site.
SECTION 4
STUDENT ENROLLMENT PROJECTIONS
A. Projected Student Enrollment
Since 2011 the District received and reviewed the three enrollment forecasts. All three
forecasts predict increased enrollment. For purposes of the 2014 CFP Update, the District is
relying on the conservative enrollment forecast, which is prepared and published by OSPI.
OSPI forecasts are for six years, starting with actual enrollment in October.
In 2011, the Multi Track Year Round Task Force recommended that sixth grade become a part
of the elementary schools, thereby delaying the need for middle school space and increasing
the need for elementary schools which saves the taxpayers the higher cost of building a new
middle school. The board approved the configuration change on October 11, 2011. This
change will take place in school year 2015 -16. Below are student enrollment projections using
the new configuration.
Pasco School District Capital Facilities Plan Update
Page 7 of 12
March 2014
Chart 5
Actual and Projected October 1 Enrollments 2013 -2019
ACTUAL AND PROJECTED OCTOBER 1 ENROLLMENTS
Actual
Pro ected
-
PROJECTED_
ENROLLMENTS
Grade
-r
2013
..
,
20141
2015
_-
2016
20171
2018'
2019
Kindergarten
1454!
.1572
1618
1664k
17101_
1756
Grade 1
_....
15231
...
15021
15761
1624]
16711
1719
_
1766
Grade 2
1436
1546
1525
16001
.16491
1696
1745
Grade 3
13911
14461
1557
15361
1611
16611
1708
.Grade -4
13011
1403
1458
1570
15491
16251
1675
Grade 5
Grade 6
, 13711
1200j�
13131
1371
14151
_14714
1415:
15841
1471
1563i
15841
1639
1563
K -6SUb -Total
j 96761
_30307
.1313
10.4161
108341
11199
11558f
_
11852
Grade? _1276 24861 2589 _.,27031 ,_..2747! 3.4861
2906 3078
3078
Grade 8 _ 1170 1279 _1210_ 1382 _1324 _ 1426f 1484
7-8 Total 24461 1 29 It --
_.._.. i i .... .._.
Grade 9 1144 15581 1703 16111 18411 17630 1899
Grade 10 _ 1 11841 - '-
t 817 1113 1217 ,1151y __1315_ 1259
Grade 11 _ 30481 1042 719 979 1071 1013 1157
'( y - _
Grade 12 1116 1042 1036 715 974 _ 1065_ 100_8
_ ._.
9 -125ub Total 4492 4459 4571 4522 5037 5156 5323
SECTION -5
CAPITAL FACILITIES NEEDS
In Oct. 2011 there were 9,147 students enrolled in grades K -6. In Oct. 2013 there were 9,676
students enrolled, which is an increase of 530 students. By 2019, the forecast predicts there
will be 11,852 students enrolled in grades K -6, which is an additional 2,176 students over 2013.
The District needs to construct new elementary schools, expand the capacity at Markham and
use portables to serve the growth.
In Oct. 2011 there were 2,322 students enrolled in grades 7 -8. In Oct. 2013 there were 2,446
students enrolled, which is an increase of 124 students. By 2019, the forecast predicts there
will be 3,078 student enrolled in 7' and 8'" grades, which is an additional 632 students. The
District will add portables and use existing schools to serve the growth.
In Oct. 2011 there were 4,164 students enrolled in grades 9-12. In Oct. 2013 there were 4,492,
students enrolled, which is an increase of 328 students. By 2019, the forecast predicts there
will be 5,323 students, which is an increase of 831 students over 2013. The District needs to
relocate New Horizons High School, which will add capacity for 200 students, and expand the
capacity at Chiawana High School to serve the growth.
Pasco School District Capital Facilities Plan Update
Page 8 of 12
March 2014
The current capacity in the existing schools and the capacity that is needed to serve forecast
growth through 2019 follows:
Chart 6
2019 Needed Capacity
Capacity Forecast Enrollment Needed Capacity
E 7,425 11,852 4,427
2,594 3,078 484
4,793 5,323 530
As set out in more detail below, the District plans on constructing and expanding elementary
schools to serve an additional 4,173 K -6 students and will relocate New Horizons High School
and expand Chiawana High School to serve 800 additional 9 -12 grade students. Portables will
be used to serve additional growth and to provide temporary facilities while funding is secured to
construct brick and mortar facilities. The new schools and portables will provide the needed
capacity identified above.
In addition to building schools that add capacity for growth, the District will make other
improvements to serve students. The improvements will be constructed in three phases and
cannot occur until bonds are approved by the voters. All the planned improvements, in the
three phases, along with the added capacity and cost estimates, are set out below.
Chart 7
Need Facility Improvements, Added Capacity and Costs
a
} WJ Y
tq h
Rosalind Franklin STEM ES* 667 $23,097,686+
Barbara McClintock STEM
ES **
504
$20,892,573
Marie Curie STEM ES *"
720
$26,144,006
Facility Site Needs
0
$5,100,000
Structural Needs
0
$525,000
HVAC Needs
0
$1,500,000
Energy Efficiencies
0
$700,000
Markham Expansion
150
$1,272,000
ES Permanent Capacity
Phase 1
2041
$79,231,265.00
F12
ES Portable Classrooms * **
266 - Temp
$1,350,000
2 MS Portables Classrooms " **
42 -Temp
225,000
Pasco School District Capital Facilities Plan Update
Page 9 of 12
March 2014
71 1
New Horizons High School
Relocation
200
$5,000,000
HS Permanent Capacity
Phase 1
200
$5,000,000
100
$29,244,997
ES Permanent Capacity
Total Permanent Capacity
Phase 1
2241
$84,231,265
j
$62,089,994
New Elementary School #16
New Elementary School #17
New Elementary School #18
644
644
644
$28,500 , , 00o
$28,500,000
$28,500,000
TBD
$1,600,000
Support Services Expansion
ES Permanent Capacity
Phase 2
1932
$85,500,000.00
20 Portable Classrooms * **
460 - Temp
$2,250,000
Phase 3
C S Expansion * * **
HS Permanent Capacity
Phase 2
600
600
$7,200,000
$7,200,000
Total Permanent Capacity
Phase 2
2,532
Total Cost Phase 2
$94,950,000
71 1
Livingston Replacement and
100
Ex ansion $29,244,997
McGee Replacement and
Ex ansion
100
$29,244,997
ES Permanent Capacity
Phase 3
200
$62,089,994
Land Acquisition (40 acres)
TBD
$1,600,000
Support Services Expansion
Bldn 210
TBD
$2,000,000
Total Permanent Capacity
Phase 3
200
$65,689,994
The District's ability to fund the planned improvements that will add capacity is dependent upon
the passage of bond elections at a 60% supermajority and capital construction funds from the
state. Costs for improvements that add capacity are used to calculate school impact fees.
School impact fees, or SEPA mitigation fees, will be used to pay for improvements that add
capacity; however, they only cover a portion of the costs for the needed improvements. The
Pasco School District Capital Facilities Plan Update
Page 10 of 12
March 2014
majority of the costs to construct the improvements will be paid for with bonds and capital
construction funds from the state once bonds are approved.
SECTION 6
CAPITAL FACILITIES FINANCING PLAN
As explained in the 2011 CFP, the District will use general obligation bonds, state capital
construction funds and school impact or mitigation fees to pay for the capital facility
improvements. The improvements that will be constructed in Phase 1, for which bonds have
been approved and state construction funds are available, include the construction of three
elementary schools, the addition of twelve portable classrooms at the elementary level and
another two portable classrooms at the middle level. The District also needs to acquire school
sites and must make a variety of improvements that are needed at existing facilities.
The forecast funding sources for the Phase 1 improvements is set out below.
Chart 8
Project Estimates
Phase 1 Project Estimates
Project
Added Capacity
Estimated
Source of Fund;
Costs
Bolls.
State Match*
ImpactJ'Midgation
General
Fees"
Fund
Rosalind Franklin
STEM ES * **
667
$23,097,686.
$9,757,686
$12,715,000
$625;000
Barbara
McClintock STEM
504
$20,892,573
.$9,612,446
$10,655,127
$625,000
ES
Marie Curie STEM
E$.
720
$26;144,006
$11,647,044
$14,496,962
$0
Facility Site Needs
0
$5,100,000
$5111001000
$0
$0,
Existing Facility
Improvements
$2,725,000
$2,725,000
$tl
$0
$0
Markham
Expansion
ISO
$1,272,000
0
$0
$360,000
$912,000
- ES Perri Capacity
2061
$79,231,265.
$38;842,176
, $37,867,089
$1,610,000
$912,000
12 ES Temp
Portable
166
$1,350,000
$8501000
$0
$500,000
$0
Classrooms
ES TOTAL
$80,581,265
$39;692,176
$37,867,089-
$2,110,000
$912,000
2 MS Temp
Portable
42
$225,000
$125,000
$0
$100,000
$0
Classrooms
NHHS- ,Relocation
Perm Capacity
200
$5.000,0W
$5 0W �
$0
$0
$0
Phase itotal
costs.
85,806,265
$40;817,176
$37,867,069
$2,210,000
$932,000
Pasco School District Capital Facilities Plan Update
Page 11 of 12
March 2014
* This number is an estimate of state match and is subject to verification by OSPI.
** This number is an estimate that assumes housing development will occur at a rate
estimated by growth projections.
* *' This amount is less than the other similar elementary school because the district already
owned the land and had already completed much of the architectural and engineering
work in preparation for shovel ready construction when the bond passed.
SECTION 7
SCHOOL IMPACT OR MITIGATION FEES
The District's ability to fund the improvements that are needed to serve forecast growth depends
on new development contributing to the cost to build the schools that will serve the students that
live in new housing. The District is collecting school impact fees from development in the City
and will continues to request mitigation fees from developers in Franklin County. The District
files annual reports with the City regarding the use of the school impact fees.
The amount of the school impact fees is based on a formula that allocates a portion of the cost
to build capacity for one student to new housing. In the 2011 CFP, the cost was $32,203 per
student for elementary schools and $4,500 per student for portables. This amount was used to
calculate the school impact fees. In this 2014 Update, the cost is $38,819 per elementary
school student and $5,357 per student for portables. The cost has increased slightly; however,
the District is not interested in requesting an increase or change in the amount of the school
impact fees.
The District is requesting the City continue to collect school impact fees, as calculated and
approved with the City's adoption of the 2011 CFP. The current amounts are:
Single Family: $4683 (City collects $4,700)
Multi Family: $4,525
Pasco School District Capital Facilities Plan Update
Page 12 of 12
March 2014
AGENDA REPORT NO. 12
FOR: City Council
TO: Gary Crutchfr 1 anager
FROM: Abroad Qayoumj; Public Works Director
SUBJECT: Water Resources Management Plan
I. REFERENCE(S):
1. Water Resources Management Plan — Proposed Resolution
2. Water Resources Management Plan — Plan
April 16, 2014
Regular Mtg.: 4/21/2014
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/21: MOTION: I move to approve Resolution No. 35 4b adopting the
Water Resources Management Plan.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) On May 20, 2013, City Council approved a professional services agreement with
MSA to complete a study of the City's water rights and a way to manage the available
rights. The City owns and operates two water systems; one for domestic use and one
for irrigation use. These systems are supplied by surface and ground water and
include a surface water intake from the Columbia River, a system of 10 wells, with
associated pumping and treatment equipment.
B) The irrigation system has grown to include ten well sites, one river pump station, and
a three million gallon standpipe, and now serves over 6,000 residential customers. In
addition to the residential water users, the system also supplies irrigation for a soccer
complex, five residential parks, two schools, and numerous landscaping areas
maintained by the City. Service is provided from April through October.
C) For the domestic system, the City owns 7,849 acre feet of water rights and another
1,810 under the Quad Cities Water Rights Permit. The City typically utilizes 13,400
acre feet of water annually. Ecology has committed to provide an additional 4,500
acre feet of water right through the Quad Cities Water Rights Permit, but that amount
provides limited growth potential. The goal of the study is to determine how to best
utilize limited water rights to meet future needs.
D) On February 20, 2014 staff presented the final draft of the Water Resources Master
Plan for Council discussion. On April 7, Council expressed concerns about the
suggestion to consider tiered water rates and directed removal of the tiered water rates
recommendation.
V. DISCUSSION:
A) The Water Resources Plan considers both the domestic and irrigation systems in their
current and future cases.
B) Staff has revised the Master Plan to reflect the Council's directive to remove the
tiered water rate suggestion for potable water management.
C) Staff recommends Council's approval of the Management Plan by Resolution. The
proposed Resolution directs staff to prepare an action plan by May 31, 2014 for City
Council's approval. The action plan will identify immediate and short term steps to
be taken to implement the approved Management Plan.
9(a)
RESOLUTION NO. 3540
A RESOLUTION accepting the Water Resources Management Plan
prepared by MSA Associates.
WHEREAS, the city presently provides domestic water to more than 65,000 citizens and
the city's population is expected to continue to grow; and
WHEREAS, the city relies on the Columbia River for its domestic raw water supply; and
WHEREAS, withdrawals from the Columbia River are strictly regulated by the state in
its effort to balance the needs of various user interests and it is, therefore, expected that
additional withdrawals from the Columbia River will become increasingly difficult; and
WHEREAS, the city acquired and has greatly expanded an irrigation system serving
much of the Pasco plateau, thus partially mitigating the consumption of domestic raw water
supply associated with urban growth on the plateau; and
WHEREAS, the city recognizes the increasing need to preserve and conserve its
domestic water supply as well as optimize the use and benefit of the irrigation system it owns
and operates; and
WHEREAS, the city's consultant, MSA Associates, has studied the city's domestic and
irrigation system supplies and has developed a management plan designed to optimize long -term
use of the city's limited water supplies; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. That the City Council hereby accepts the Water Resources Management Plan
prepared by MSA Associates, attached hereto as Exhibit A, to be used as a guide by staff and
Council in making various decisions about the city's water resources.
Section 2. That the City Manager is hereby directed to develop a water resources action
plan for approval by the City Council not later than May 31, 2014.
PASSED by the City Council of the City of Pasco at its regular meeting this _ day of
, 2014.
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Counci
TO: Gary Crutchfi t anager
FROM: Stan Strebel, D uty City Manager
SUBJECT: New Police Facility Consultant Services
I. REFERENCE(S):
April 16, 2014
Regular Mtg.: 4/21/14
1. New Police Facility — Professional Services Agreement Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/21: MOTION: I move to approve the Professional Services Agreement (Phase 1)
with Terence L. Thornhill Architect for the new Police Facility and,
further, authorize the City Manager to sign the agreement.
III. FISCAL IMPACT:
Phase 1: $24,500
Phase 2: $550.000
$574,500
IV. HISTORY AND FACTS BRIEF:
A) In 2007, the City contracted with CKJT Architects to undertake a
Municipal/Facility Work Space Needs Study to determine and plan for future City
office space needs. The most significant recommendation resulting from the
study was that future City Hall office space needs could be met within the existing
City Hall structure if Police housing needs could be met in a separate facility.
B) The City then moved in 2008 to prepare conceptual design plans for a new Police
facility, with and without Municipal Court options (as the 40 -year lease at the
Courthouse was due to run out in 2012). Police facility costs were estimated by
the architect at more than $11 million in 2010 dollars.
C) The passage of the Public Safety Sales Tax measure by the voters in 2011 opened
the door for a new facility and new lease with the County for the Municipal Court
space. Given the cost of the Court facility ($3.6 million) and the street crimes
unit ($500,000 /year) also funded by the new sales tax, staff looked for a way to
finance the Police facility with the remaining public safety sales tax proceeds.
D) An updated project estimate (based on the 2010 conceptual plan) in late 2013
suggested a 2014 police facility project cost of $14 million, well beyond the
bonding capacity of the sales tax balance (about $600,000 /year).
E) In order to address the need within the existing resources, staff took an aggressive
look at the proposed building size, reducing the space from an earlier projected
38,000 sq. ft. to 30,000 sq. ft. A Request for Proposals was distributed to area
architectural firms challenging them to design and present an approach to
construct the downsized facility for a total of $8 million.
F) Following interviews with responsive consultants, staff recommends the team of
Terence L. Thornhill, Architect and Hansen Design to undertake preliminary
design and construction design work with the goal of having a not -to- exceed $8
million Police Facility Project ready to bid by December 2014.
10(a)
V. DISCUSSION:
A) The proposed budget target represents a significant cost reduction from earlier
estimates (a reduction of approximately $100 /sq. ft. to $266/sq. ft.). In order to
achieve the budget objective, staff challenged responding firms to present non-
traditional ideas and innovative concepts that could be considered to achieve
project objectives. As responsiveness in this area represented up to 45 points in
the total possible 100 point score, it was one of the key factors in the
recommendation of the interview team favoring Thornhill/llansen. Other factors
included, by next greatest weighting: 1) experience with public buildings; 2)
experience of the project manager; 3) experience of the project team; and 4)
location of primary staff.
B) Given the need to carefully review the various design alterations for value and
cost prior to the beginning of traditional design services, the consultant has
recommended (as a first phase) the preparation of a design cost feasibility report,
to be completed by June 3, (assuming a "go- ahead" date of 4/21) at a cost of
$24,500. If the City is satisfied with the schematic design and cost estimates
resulting from the initial report, Phase 2 (consisting of the basic design services)
will be authorized. Basic design services consist o£ 1) schematic design; 2)
design development; 3) construction documents; 4) bidding (target of December
1); 5) construction; and 6) closeout. If it appears that total project cost/size
objectives cannot be reasonably achieved, the City can choose to stop the process
after Phase 1.
C) Other additional services may be selected, following identification and discussion
of need, such as: 1) life cycle energy consumption and operation costs; 2) possible
separate bid packages for cost efficiencies; and 3) specialty consulting for
security, audio /visual, communications, etc. The need for additional services will
be determined as more information about the final design is available.
D) The proposed agreement limits total costs for Phase 1 and Phase 2 (excluding any
additional services) to a fixed sum of $574,500. This figure represents 7.86% of
the estimated Maximum Allowable Construction Cost (MACC) of $7,000,000.
According to the Washington Office of Financial Management "Guidelines for
Determining Architectural /Engineering Fees for Public Works Building Projects,"
a standard fee for the prescribed services would approximate 8.25% of
construction cost. The proposed fee, as a lump sum, further protects the city from
increased fees by virtue of potential construction cost increases.
E) If the proposed Scope and Fees are acceptable to Council, staff recommends
Council approval of a Professional Services Agreement, with the expectation for
final decision for Phase 2 following presentation of the Phase 1 effort, expected in
June.
Professional Services Agreement
(Summary Sheet)
Project: Police Community Services Building (Phase 1)
Consultant: Terence L. Thornhill Architect Inc. P.S.
Address: 9221 Sandifur Parkway Pasco WA 99301
Scope of Services: Pre - design services.
Term: 45 days Completion Date: June 3, 2014
Payments to Consultant:
❑ Hourly Rate: $
® Fixed Sum of $24,500
❑ Other:
Insurance to be Provided:
1. Commercial General Liability:
❑ $1,000,000 each occurrence;
❑ $2,000,000 general aggregate; or
❑ $ each occurrence; and $ general aggregate
2. Professional Liability:
® $1,000,000 per claim;
❑ $1,000,000 policy aggregate limit; or
❑ $ per claim; and $ per policy aggregate limit
Other Information: Pre - design services are intended to provide the basis for basic design
services for the proposed facility with an $8 million overall budget and maximum allowable
construction cost assumed to be $7 million Basic services (Phase 2) fee to be capped at
$550.000 (7.86% of MACC) excluding any additional services TBD
Signature by:
❑ Mayor
® City Manager
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AGENDA REPORT NO. 11
FOR: City Council
TO: Gary Crutchfiel i anager
Ahmad Qayo u Works Director
FROM: Michael A. Paw ak City Engineer
SUBJECT: Bid Award: 2014 Micro- Surfacing
Project #M3- OV- 3R -14 -01
I. REFERENCE(S):
1. 2014 Micro- Surfacing - Vicinity Map
2. 2014 Micro- Surfacing - Bid Summary
April 14, 2014
Regular Mtg.: 4/21/14
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
04/21: MOTION: I move to award the low bid for the 2014 Micro- Surfacing
Project to Intermountain Slurry Seal, Inc. in the amount of
$286,955.00, and further, authorize the Mayor to sign the
contract documents.
III. FISCAL IMPACT:
Overlay Fund
IV. HISTORY AND FACTS BRIEF:
A) The project involves installing approximately 54,000 square yards of Micro -
Surfacing and pavement marking.
B) The project was advertised on March 23 and March 30, 2014 with a bid opening
held on April 8, 2014.
V. DISCUSSION:
A) On April 8, 2014, the City received one (1) bid for the project. The low bid was
received from Intermountain Slurry Seal, Inc. in the amount of $286,955.00. The
Engineer's Estimate is $322,325.00. The bid is within the available project
budget.
B) Staff has reviewed the bid submittal and found no exceptions or significant
irregularities.
C) Staff recommends award of the contract to Intermountain Slurry Seal, Inc. in the
amount of 286,955.00.
10(b)
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City of Pasco
2014 Micro - Surfacing
Project #M3- OV- 3R -13 -01
April 8, 2014
BID SUMMARY
Engineers Estimate
Intermountain Slurry Seal
$322,325.00
$286,955.00