HomeMy WebLinkAbout2014.04.14 Council Workshop PacketAGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. April 14, 2014
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCH,MEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Parks and Recreation Advisory Council Interviews:
1. Agenda Report from Gary Crutchfield, City Manager dated April 10, 2014.
2. Applications (3) (Council packets only).
(b) School District Capital Facilities Plan Update and Impact Fee Report:
1. Agenda Report from Rick White, Community & Economic Development Director dated
April 9, 2014.
2. Impact Fee Report.
3. PSD 2014 Update to the Capital Facilities Plan.
(c) Consultant Services for New Police Facility:
1. Agenda Report from Stan Strebel, Deputy City Manager dated April 9, 2014.
2. New Police Facility — Proposed Professional Services Agreement Scope and Fees.
(d) High Speed Turbine Blowers:
1. Agenda Report from Ahmad Qayoumi, Public Works Director dated April 9, 2014.
2. High Speed Turbine Blowers — Proposed Resolution,
3. High Speed Turbine Blowers — Price Quote.
(e) Scrap Metal Business Regulations:
1. Agenda Report from Stan Strebel, Deputy City Manager dated April 7, 2014.
2. Scrap Metal Business Regulations — Proposed Ordinance.
5. OTHER ITEMS FOR
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT
1. 11:45 a.m., Monday, April 14, Pasco Red Lion — Pasco Chamber of Commerce Membership
Luncheon. ( "Meet the O District Congressional Candidates ")
2. 5:30 p.m., Wednesday, April 16 — Benton, Franklin & Walla Walla Counties Good Roads &
Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA
FRANCIK, Alt.)
3. 3:30 p.m., Thursday, April 17, Pasco City Hall, Conference Room #1 — Franklin County Emergency
Management Board Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER TOM
LARSEN, Alt.)
4. 7:30 a.m., Friday, April 18, Richland Council Chambers — Hanford Communities Governing Board
Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; AL YENNEY, Alt.)
5. 11:30 a.m., Friday, April 18 — Benton - Franklin Council of Governments Board Meeting.
(COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
AGENDA REPORT
TO: City Council
FROM: Gary CrutchfieI i anager
SUBJECT: Parks and Recre tion Advisory Council Interviews
I. REFERENCE(S):
1. Applications (3) (Council packets only)
April 10, 2014
Workshop Mtg.: 4/14/14
II. ACTION REQUESTED OF COUNCEUSTAFF RECOMMENDATIONS:
4/14: Council to conduct brief interviews with Thomas Davenport, Lauran Wang and
Jim Watkins.
III. HISTORY AND FACTS BRIEF:
A) The Parks and Recreation Advisory Council is composed of nine members; terms
are three years. The board meets on the 1 st Thursday of every month at 5:30 p.m.
B) The Parks and Recreation Advisory Council advises the City Council on recreation
activities and facilities needed in the community.
C) There are three positions whose term has expired:
1. Position No. 1 (currently Jennifer Martinez)
2. Position No. 2 (currently Thomas Davenport)
3. Position No. 9 (currently Roberto Garcia)
D) The Council screening committee recommends that, as outlined in Ordinance No.
3388, the incumbent in Position No. 2 be interviewed prior to consideration for
reappointment.
E) The Council screening committee concluded that the incumbents in Position Nos. 1
and 9 be reappointed without interview.
F) At the present time there is one vacant, unexpired term:
1. Position No. 8 (vacant) term expiration date of 2/2/15
G) After Council Screening Committee review of all applications, the following have
been selected to interview for possible appointment to Position No. 8:
1. Lauran Wang...
2. Jim Watkins ....
IV. DISCUSSION:
...................6519 Ebbets Drive
9910 Vincenzo Drive
A) After conduct of interviews at the April 14 Workshop meeting, it is proposed that
appropriate appointments be made by the Mayor, subject to confirmation by the
Council, at the April 21 meeting.
4(a)
AGENDA REPORT
FOR: City Council April 9, 2014
TO: Gary Crutchfie Manager Workshop Mtg.: 4/14/14
FROM: Rick White, ,'
Community and Economic Development Director
SUBJECT: School District Capital Facilities Plan Update and Impact Fee Rep
I.
II.
III.
IV
V,
REFERENCE(S):
I. Impact Fee Report
2. PSD 2014 Update to the Capital Facilities Plan (CFP)
ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
4/14: DISCUSSION
FISCAL IMPACT:
HISTORY AND FACTS BRIEF:
A. In January of 2011 the Pasco School District informed City Council that there was no
longer the capacity to accommodate increased student enrollment due do residential growth
in the community. The District requested both the City and County to consider including
the District's CFP within their Comprehensive Plan and adopt a school impact fee.
B. In response to the District's request, Council incorporated the District's Capital Facilities
Plan in the City's Comprehensive Plan in February of 2012 and in March of 2012 adopted
Ordinance 4046 (establishing school impact fees). An Interlocal Agreement for
implementation and processing of those fees was also approved by both the District and the
City.
C. One of the stipulations of the Interlocal Agreement is that the District provide a report to
the City on the impact fees including the source and amount of all monies received and the
public improvements that were financed in whole or in part by the fees. The District is to
also submit an update of the PSD 2011 -2017 CFP. These are provided in Reference #I and
#2 respectively.
D. The terms of the Interlocal Agreement also require the City to review and consider the
update of the District's CFP and if appropriate, incorporate the updated CFP into our own
capital facilities element of the Comprehensive Plan.
DISCUSSION:
A. The District's updated CFP contains a revised financing plan which accounts for the bond
approval that occurred in 2013. The updated CFP also includes revised enrollment figures
that use the conservative 6 year forecast prepared by the Office of Superintendent of Public
Instruction (OSPI). Forecast enrollment figures for the next 6 years show the following:
K -6 enrollment to increase by 2,176 over 2013 levels
Grades 7 -8 enrollment to increase by 632 over 2013 levels
Grades 9 -12 enrollment to increase by 831 over 2013 levels
B. In addition to the increases in enrollment, recent changes to State law have mandated
reduced class size for grades K -3. This change has added the need for increased capacity of
20 classrooms in the 2014- 2015 school year.
C. All Day Kindergarten will also be a requirement for all students by 2018. This will result in
the need at that time for 10 additional classrooms based on this year's kindergarten
enrollment.
D. The increased capacity in the K -6 facilities will be accommodated by construction of new
elementary schools, expanding capacity of an existing elementary school and adding
portables; the increased capacity in the 7 -8 grade facilities will be met by adding portables
4(b)
and the increased capacity in the 9 -12 facilities will met by relocating New Horizon High
School (which will also increase its capacity) and expanding capacity at Chiawana High.
E. In the District's 2011 -2017 CFP — the cost per student for elementary school facilities was
$32,203 for permanent facilities and $4,500 for portables. These figures were used to
calculate the impact fees that were established by Council through Ordinance 4046 at
$4,700 (of this amount $17 is retained by the City for offsetting administrative costs) per
single family unit and $4,525 per multi - family unit.
F. The 2014 District CFP update contains revised costs per student at $38,819 for permanent
facilities and $5,357 for portables; however the District is not requesting an increase or
change in the amount of the established school impact fees at this time.
G. Should Council concur with the District in their request for continuing to collect school
impact fees as established by Ordinance 4046 — a resolution incorporating the District's
updated CFP into the City's Comprehensive Plan will be prepared for Council action.
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March 26, 2014
Pasco School District #1
C. L. Booth Education Service Center
1215 W. Lewis Street . Pasco, Washington 99301
#1 Board of Directors • (509) 546 -2801 . FAX (509) 543 -6781
Mayor and Members of the Pasco City Council
525 North 3rd Ave
Pasco, WA 99301
Honorable Mayor and Councilmembers:
:zi :Vc r) p
MAR 2 6 2014
As Directors of the Pasco School District, we are writing to thank you for your ongoing support
of Pasco Public Schools, through among other things, the adoption and implementation of the
School Impact Fee Ordinance (Ordinance 4046). As required by the Ordinance, the District has
updated its Capital Facility Plan. We are submitting the enclosed 2014 Update of the 2011 -2017
Capital Facilities Plan with a request that you continue to collect school impact fees in the
amount that was adopted in 2012. The changes that have occurred in the District since the
adoption of the 2011 Capital Facility Plan and impact fees do not warrant changes to the school
impact fees at this time.
Going forward, enrollment in the District is expected to increase by approximately 3,639
students, with the majority of the growth occurring in grades K -6. As reflected in the enclosed
CFP Update, the District will serve the forecast growth by constructing three new elementary
schools, adding high school capacity when New Horizons School is relocated, and through the
addition of portables. The estimated cost for these improvements is over $80,000,000. The
District will pay for the improvements with bond proceeds, state construction fund dollars and
impact fees, as reflected in the finance plan in the CFP Update. Fortunately 62% of voters
approved the required bond measure in February 2013. Construction on the first new elementary
school is underway and the school will open in the fall of 2014.
We understand that the imposition of school impact fees may be unpopular with some of the
people or organizations we are all elected to represent. At the same time, continued collection of
school impact fees is required in order to provide schools for students that live in new housing.
The entire community benefits when we have quality schools and we need impact fees to help
provide those schools.
We appreciate the work we have been able to do with the City through adoption and
implementation of the School Impact Fee Ordinance. We have renewed our request to have a
similar ordinance adopted in Franklin County and until such time as the County adopts a school
impact fee ordinance, we will continue to request that every new residential development in the
County mitigate impacts on schools.
Equal Opportunity Employer
If you have any questions regarding the District's 2014 CFP Update, or our request and need for
school impact fees, please contact Superintendent Hill at 509.546.2800.
Sincerely,
PASCO SCHOOL DISTRICT BOARD OF DIRECTORS
/A_-j UA0L,'
Steve Christensen, Member
cc: Saundra L. Hill, Superintendent
Fred Bowen, County Administrator
Gary Crutchfield, City Manager
RyA Brault-, Vice President
Scott Lehrman, Member
Celebrating academics, diversity and innovation.
PASCO SCHOOL DISTRICT NO. 1
2014 UPDATE TO THE CAPITAL FACILITIES PLAN
#1
BOARD OF DIRECTORS
Sherry Lancon, President
Ryan Brault, Vice President
Scott Lehrman, Member
Steve Christensen, Member
Amy Phillips, Member
SUPERINTENDENT
Saundra L. Hill
ASSISTANT SUPERINTENDENT OF OPERATIONS
John Morgan
Adopted by the Pasco School Board
March 25, 2014
Pasco School District capital Facilities Plan Update
Page 1 of 12
March 2014
SECTION 1
INTRODUCTION
A. Purpose of the 2014 Update to the Capital Facilities Plan
The City of Pasco adopted the Pasco School District 2011 -2017 Capital Facilities Plan (CFP) on
April 16, 2012, The CFP was adopted in accordance with the requirements in Ordinance 4046,
the School Impact Fee Ordinance.
Section 3.133.025 of the School Impact Fee Ordinance describes the elements that must be
addressed in the CFP. They include "the District's standard of service, an inventory of facilities,
capacity by grade span, a six year enrollment forecast, facility needs and costs, a finance plan
and calculation of the school imp act fees." Once the CFP with these elements is adopted, the
Ordinance says "[t]he District shall file an update to its capital facility plan at least once every
two years." And, "[a]t lease once every two years, commencing on April 15, 2014, the City
Council shall review and consider the District submitted capital facilities plan update."
This 2014 Update is being submitted to comply with the above requirements in the School
Impact Fee Ordinance. The Update identifies changes that have occurred in the District since
2011 -2017 CFP was adopted. The Update supplements the core information in the already
adopted 2011 -2017 CFP. The District is not requesting changes to the impact fees.
B. Changes in the Pasco School District
The District now serves over 16,600 students, an increase of 1,000 students since 2012.
Updates to the most significant issues facing the District in terms of providing classroom
capacity to accommodate existing and projected demands are:
The latest demographics study (Pasco School Enrollment Forecast, Hovee, Eric
and Dennis, Paul, January 2014) predicts that housing starts may return to pre -
recession levels.
To construct all the improvements that are required to serve forecast growth, the
District will have to ask the voters to approve additional bond measures. Approval
of a bond requires a super majority (60% yes votes). The most recent bond to
address immediate needs passed with a 62% yes vote in February 2013. Several
strategies were used to significantly reduce the cost after the previous bond failed
with a 48% yes vote in April 2011.
• After the April 2011 failure of the bond election, the Pasco School Board adopted
multiple strategies to reduce the cost of school construction for taxpayers:
• Reconfigure grade level groupings to delay the construction of a more
expensive per pupil middle school while increasing the need for additional
elementary schools,
• Use property already owned by the district for school sites,
• Use the Pasco design that has been built 8 times for Pasco schools, thereby
saving A/E, construction and maintenance costs,
• Two schools to share one playground, reducing the amount of land to be
purchased (Curie and Whittier),
• Build larger elementary schools to reduce the total number needed and create
efficiencies in operations,
Pasco School District Capital Facilities Plan Update
Page 2 of 12
March 2014
• Construct an early learning center as one of the schools, reducing construction
costs,
• Build schools to serve at least 50 years, and
• Maintain school buildings well to ensure they last several decades.
• In order to reduce costs to Pasco taxpayers in the 2013 bond election, the Board
asked voters to approve the construction of three large elementary schools instead
of four, knowing that the three schools would lessen the overcrowding somewhat
but not eliminate it.
Legislative action is also impacting school capacity. The 2013 Washington
Legislature passed a bill to reduce class size in K -3 to 20 students per classroom.
This is a significant change from the current class size of 25 for grades K and 1 and
29 for 2 and 3. This necessitated an additional 20 classrooms in the district just to
comply with the new law in 2014 -15 for K and 1. The law applies to high poverty
schools, which include eight Pasco schools. It is anticipated that grades 2 and 3
will be included in the class size reduction in the near future. This further stretches
the District's limited classroom capacity.
Under the Supreme Court's McCleary decision, the Legislature is under court order
to fully fund basic K -12 education as defined by the Legislature and the
Legislature's Quality Education Council (QEC) which will reduce class size
significantly more across all grade levels and mandate All Day kindergarten for
every student by 2018. This necessitates additional classrooms in addition to the
continued growth.
• The District will need 10 additional classrooms to meet the ADK requirement,
calculated with this year's kindergarten enrollment.
Cost reduction strategies and District construction standards save taxpayer dollars.
The chart below compares the square foot cost to build Pasco schools compared to
other schools built in the state during the same time frame to serve the same grade
level spans. Pasco construction costs are significantly lower than other school
construction costs. In every case, Pasco's construction costs were not only lower
but significantly so.
Chart 1
Comparison Construction Costs Pasco Schools vs. Other WA Schools
Pasco Sohools
Other WA Schools
2007 -09
CHS
$211.56/sf
Other high schools
$247.18/sf and
$401.45/sf
Robinson
State average for
2005
Elementary
$140.11/sf
similar sized schools
$276 /sf
in eastern WA
Angelou
State average for
2004
Elementary
$127.84/sf
similar sized schools
$206.80/sf
in eastern WA
2002
Ochoa Middle
School
f $118.81/s
Middle School
$167.41/sf
o0UFGea. vori anu rou, excivaes cost or Tana. State has prevailing wage law.
Pasco School District Capital Facilities Plan Update
Page 3 of 12
March 2014
In Chart 2, State scoring matrices show that Pasco School District is effectively
maintaining its schools as a community investment and asset.
• Well- maintained schools last longer, thereby saving taxpayer dollars. Recent OSPI
inspections found that Pasco schools are in better condition than would be expected
for schools in the state of the same age. These data mean that they will last longer
and be able to serve more students before needing to be replaced.
Chart 2
Pasco School District Asset Preservation Program
BUILDING CONDITION SUMMARY
BCE - Building Condition Evaluation score given by OSPI
SECTION 2
DISTRICT EDUCATIONAL PROGRAM STANDARDS
The District's core and special program needs, which are used to define the standard of service,
are addressed in the 2011 -2017 Capital Facilities Plan. Below are changes the District
anticipates it will have to make to the program standards (or standard of service) because of
changes in state laws and initiatives.
Pasco School District Capital Facilities Plan Update
Page 4 of 12
March 2014
2011 OSPI
2012
2013
2014
Age
Draft Score
BvAee
Adjusted
B.C.E.
Adjusted
B.C.E.
Adjusted
B.C.E.
Emerson
17
79
89.99
86.7
87.94
Robert Frost
17
79
91.37
85.2
86.44
Pasco High School
61
62
77.27
67.15
70.33
Chiawana High School
5
94
100
98.3
98.05
BCE - Building Condition Evaluation score given by OSPI
SECTION 2
DISTRICT EDUCATIONAL PROGRAM STANDARDS
The District's core and special program needs, which are used to define the standard of service,
are addressed in the 2011 -2017 Capital Facilities Plan. Below are changes the District
anticipates it will have to make to the program standards (or standard of service) because of
changes in state laws and initiatives.
Pasco School District Capital Facilities Plan Update
Page 4 of 12
March 2014
B. Elementary Educational Program Standards
Elementary school standards are projected to be reduced to levels set by the State's Quality
Education Council with recommendations to be mandated under McCleary as noted in Chart 3.
In addition, the District anticipates it will be expanding all -day kindergarten to all schools in 2018
under State law, adding Angelou, Markham, Livingston, McGee, Franklin and McClintock. This
will require a minimum of 10 additional classrooms based on 2013 kindergarten enrollment.
Grade
Levels
K -1
2 -3
4-6
4
5 -6
Chart 3
Elementary Class Size Recommendations by the
Legislature's Quality Education Council
Class size targeted by the QEC
High - poverty schools Non- poverty schools
15 17
15 17
25
22
23
!Gray ES
,Whittier ES
Robinson ES
Longfellow ES
iChess ES
'Emerson ES
Frost ES
'Twain ES
;Curie ES
C. Middle and High School Program Standards
,'Markham ES
r _
'McGee ES
Livingston ES
An el
I ou ES g
;Franklin ES
McClintock ES
Current
25
29
29
Secondary (Middle and High) school standards also are projected to be reduced to levels set
by the State's Quality Education Council with recommendations to be mandated under
McCleary as noted in Chart 4.
Pasco School District Capital Facilities Plan Update
Page 5 of 12
March 2014
Chart 4
Secondary Class Size Recommendations by the Legislature's Quality Education Council
Grade
Levels
7 -8
9 -12
Class size targeted by the QEC
High - poverty schools Non - poverty schools
23 25
23
Stevens MS
Ochoa MS
P HS
CHS
,NHHS
25
McLoughlin MS
SECTION 3
CAPITAL FACILITIES INVENTORY
Current
*32
*32
* Max
150 /day
As described in the 2011- 2107 CFP, the facilities inventory serves to establish a baseline for
determining the facilities necessary to accommodate future demand (student enrollment) at
acceptable levels of service. Since no schools have been added since the CFP was approved,
there is no change in the permanent capacity calculation.
Since adoption of the 2011 -2017 CFP, the District passed a bond and has begun construction
on new elementary schools that will be open in the falls of 2014 and 2015. The District also has
added and will continue to add portables at all the schools as temporary housing.
A. Elementary Schools
As detailed more fully in the 2011 -2017 CFP, there are a total of 12 elementary schools. One
(1) serves kindergarten students, seven (7) serve grades K -5 and four (4) serve grades 1 -5.
The 12 elementary schools provide capacity to serve 5,908 students.
There are 96 portables at the elementary schools. Since 2011, the District added new portables
as temporary capacity. Of the 96 portables, 63 provide permanent capacity for 1,495
elementary students.
B. Middle Schools
As detailed more fully in the 2011 -2017 CFP, there are three middle schools that serve grades
6 -8. The middle schools provide capacity to serve 2,019 students.
There are 64 portables at the middle schools. Since 2011, the District added sixteen (16) new
portables, which provide temporary capacity. Of the 64 portables, 20 provide permanent
capacity for 425 students.
Pasco School District Capital Facilities Plan Update
Page 6 of 12
March 2014
C. High Schools
As detailed more fully in the 2011 -2017 CFP, there are two traditional high schools serving
grades 9 -12. There is capacity to serve 3,994 students in the high schools. One high school,
Pasco High, also has 25 portables, which provide permanent capacity for approximately 500
students.
There is one alternative high school that serves grades 6 -12. The alternative school is located
in 11 portables and serves over 200 students.
No portables were added at the high schools since 2011.
D. Support Facilities
The District did not make any improvements or add support facilities to the existing inventory.
D. Land Inventory
The District owns eight unimproved parcels. Seven are identified in the 2011 -2017 CFP. Since
2011 the District acquired a 25 acre parcel located on Road 84. It is a potential elementary
school site.
SECTION 4
STUDENT ENROLLMENT PROJECTIONS
A. Projected Student Enrollment
Since 2011 the District received and reviewed the three enrollment forecasts. All three
forecasts predict increased enrollment. For purposes of the 2014 CFP Update, the District is
relying on the conservative enrollment forecast, which is prepared and published by OSPI.
OSPI forecasts are for six years, starting with actual enrollment in October.
In 2011, the Multi Track Year Round Task Force recommended that sixth grade become a part
of the elementary schools, thereby delaying the need for middle school space and increasing
the need for elementary schools which saves the taxpayers the higher cost of building a new
middle school. The board approved the configuration change on October 11, 2011. This
change will take place in school year 2015 -16. Below are student enrollment projections using
the new configuration.
Pasco School District Capital Facilities Plan Update
Page 7 of 12
March 2014
Chart 5
Actual and Projected October 1 Enrollments 2013 -2019
ACTUAL AND PROJECTED OCTOBER 1 ENROLLMENTS
1423'.
Actual,
159
_.
Projected
1426.
148
2703'
PROJECTED
ENROLLMENTS
307
1611
Grade
2013
2014;
2015!
20161
2017
20181
Kindergarten
1454.
1526
1572;
1618'
1664.
1710'.
Grade 1
15231
15021
1576'
1624'
1671,
Grade 2
1436:
1546;
1525,
1600.
1649!
1696:
Grade 3
1391
1446:
1557'
1536'
16111
1661:
Grade 4
1301
1403>
1458 -"
1576
15491
1625:
Grade 5
1371:
1313:
1415:
1471;
1584'
1563:
Grade 6
1200'
1371'
1313:
1415!
14711
1584'
K -6 Sub -Total
01 9676
30107"
10416
10834
11199
31558
Grade 7
Grade 8
7 -8 Sub -Total
Grade 9
Grade 10
Grade 11
Grade 12
9 -12 Sub -Total
Astrict K -12 Tot
1276
1170
2446
11441
1184'
1048;
1207
1279
2486
1558:
817'
13791
1210'
2589'.
1703'
1113>
719!
10361
4571'
1
1
1321,
1423'.
1480'
159
13821
1324.
1426.
148
2703'
2747
2906'
307
1611
_ 1841'.
1763
189!
,. 1217
1151,
125!
979;
1071;
1013'
115.
715;
974'
1007
45221
5037!
5156!
5321
SECTION 5
CAPITAL FACILITIES NEEDS
In Oct. 2011 there were 9,147 students enrolled in grades K -6. In Oct. 2013 there were 9,676
students enrolled, which is an increase of 530 students. By 2019, the forecast predicts there
will be 11,852 students enrolled in grades K -6, which is an additional 2,176 students over 2013.
The District needs to construct new elementary schools, expand the capacity at Markham and
use portables to serve the growth.
In Oct. 2011 there were 2,322 students enrolled in grades 7 -8. In Oct. 2013 there were 2,446
students enrolled, which is an increase of 124 students. By 2019, the forecast predicts there
will be 3,078 student enrolled in 7th and 8th grades, which is an additional 632 students. The
District will add portables and use existing schools to serve the growth.
In Oct. 2011 there were 4,164 students enrolled in grades 9 -12. In Oct. 2013 there were 4,492,
students enrolled, which is an increase of 328 students. By 2019, the forecast predicts there
will be 5,323 students, which is an increase of 831 students over 2013. The District needs to
relocate New Horizons High School, which will add capacity for 200 students, and expand the
capacity at Chiawana High School to serve the growth.
Pasco School District Capital Facilities Plan Update
Page 8 of 12
March 2014
The current capacity in the existing schools and the capacity that is needed to serve forecast
growth through 2019 follows:
Chart 6
2019 Needed Capacity
Capacity Forecast Enrollment Needed Capacity
Elementary (K -6) 7,425 11,852 4,427
Middle (7 -8) 2,594 3,078 484
High 9 -12 4,793 5,323 530
As set out in more detail below, the District plans on constructing and expanding elementary
schools to serve an additional 4,173 K -6 students and will relocate New Horizons High School
and expand Chiawana High School to serve 800 additional 9 -12 grade students. Portables will
be used to serve additional growth and to provide temporary facilities while funding is secured to
construct brick and mortar facilities. The new schools and portables will provide the needed
capacity identified above.
In addition to building schools that add capacity for growth, the District will make other
improvements to serve students. The improvements will be constructed in three phases and
cannot occur until bonds are approved by the voters. All the planned improvements, in the
three phases, along with the added capacity and cost estimates, are set out below.
Chart 7
Need Facility Improvements, Added Capacity and Costs
Needed'Factlity
Improvements
Additional Capacity
F Total Cost
PHASE 1
Rosalind Franklin STEM ES*
667
$23,097,686
Barbara McClintock STEM
ES **
504
$20,892,573
Marie Curie STEM ES **
720
$26,144,006
Facility Site Needs
0
$5,100,000
Structural Needs
0
$525,000
HVAC Needs
0
$1,500,000
Energy Efficiencies
0
$700,000
Markham Expansion
150
$1,272,000
ES Permanent Capacity
Phase 1
2041
$79,231,265.00
12 ES Portable Classrooms * **
266 - Temp
$1,350,000
2 MS Portables Classrooms * **
42 - Temp
225,000
Pasco School District Capital Facilities Plan Update
Page 9 of 12
March 2014
Needed Facility
New Horizons High School
Relocation
200
$5,000,000
HS Permanent Capacity
Phase 1
200
$5,000,000
Expansion
100
Total Permanent Capacity
Phase 1
2241
$84,231,265
PHASE 2
New Elementary School #16
644
$28,500,000
New Elementary School #17
644
$28,500,000
New Elementary School #18
644
$28,500,000
ES Permanent Capacity
Phase 2
1932
$85,500,000.00
20 Portable Classrooms * **
460 - Temp
$2,250,000
Bldn 210
TBD
$2,000,000
CHS Expansion * * **
600
$7,200,000
HS Permanent Capacity
Phase 2
600
$7,200,000
Total Permanent Capacity
Phase 2
2 532
Total Cost Phase 2
$94,950,000
Needed Facility
Improv ements
Additional Capacity
Total Cost
Phase 3
Livingston Replacement and
Expansion
100
$29,244,997
McGee Replacement and
Expansion
100
$29,244,997
ES Permanent Capacity
Phase 3
200
$62,089,994
Land Acquisition (40 acres)
TBD
$1,600,000
Support Services Expansion
Bldn 210
TBD
$2,000,000
Total Permanent Capacity
Phase 3
200
$65,689,994
The District's ability to fund the planned improvements that will add capacity is dependent upon
the passage of bond elections at a 60% supermajority and capital construction funds from the
state. Costs for improvements that add capacity are used to calculate school impact fees.
School impact fees, or SEPA mitigation fees, will be used to pay for improvements that add
capacity; however, they only cover a portion of the costs for the needed improvements. The
Pasco School District Capital Facilities Plan Update
Page 10 of 12
March 2014
majority of the costs to construct the improvements will be paid for with bonds and capital
construction funds from the state once bonds are approved.
SECTION 6
CAPITAL FACILITIES FINANCING PLAN
As explained in the 2011 CFP, the District will use general obligation bonds, state capital
construction funds and school impact or mitigation fees to pay for the capital facility
improvements. The improvements that will be constructed in Phase 1, for which bonds have
been approved and state construction funds are available, include the construction of three
elementary schools, the addition of twelve portable classrooms at the elementary level and
another two portable classrooms at the middle level. The District also needs to acquire school
sites and must make a variety of improvements that are needed at existing facilities.
The forecast funding sources for the Phase 1 improvements is set out below.
Chart 8
Project Estimates
Phase 1 Project Estimates
Project
Added Capacity
Estimated
Source of Funds
Costs
Bonds
State Match*
Impact/Mitigation
General
Fees "
Fund
Rosalind Franklin
STEM ES V"
667
$23,097,686
$9,757,686
$12,715,000
$625,000
Barbara
McClintock STEM
504
$20,892,573
$9,612,446
$10,655,127
$625,000
ES
Marie Curie STEM
ES
720
$26,144,006
$11,647,044
$14,496,962
$0
Facility Site Needs
0
$5,100,000
$5,100,000
$o
$0.
Existing Facility
Improvements
0
$2,725,000
$2,725,000
$0
$0
Markham
Expansion
150
$1,272,000
0
$0
$360,000
$912,000
ES Perm Capacity
2041
$79,231,265
$38,842,176
$37,867,089
$1,610,000
$912,000
12 ES Temp
Portable
266
$1,350,000
$850,000
$0
$500,000
$0
Classrooms
,
ES TOTAL
$80,581,265
$39,692,176
$37,867,089
$2,110,000
$912,000
2 MS Temp
Portable
42
$225,000
$125,000
$0
$100,000
$0
Classrooms
Per Capacity
Perm Capacity
200
$5,000,000
$5,000,000
$0
$0
$0
Phase 1 total
costs
85,806,265
$44,817,176
$37,867,089
$2,210,000
$912,000
Pasco School District Capital Facilities Plan Update
Page 11 of 12
March 2014
* This number is an estimate of state match and is subject to verification by OSPI.
** This number is an estimate that assumes housing development will occur at a rate
estimated by growth projections.
` ** This amount is less than the other similar elementary school because the district already
owned the land and had already completed much of the architectural and engineering
work in preparation for shovel ready construction when the bond passed.
SECTION 7
SCHOOL IMPACT OR MITIGATION FEES
The District's ability to fund the improvements that are needed to serve forecast growth depends
on new development contributing to the cost to build the schools that will serve the students that
live in new housing. The District is collecting school impact fees from development in the City
and will continues to request mitigation fees from developers in Franklin County. The District
files annual reports with the City regarding the use of the school impact fees.
The amount of the school impact fees is based on a formula that allocates a portion of the cost
to build capacity for one student to new housing. In the 2011 CFP, the cost was $32,203 per
student for elementary schools and $4,500 per student for portables. This amount was used to
calculate the school impact fees. In this 2014 Update, the cost is $38,819 per elementary
school student and $5,357 per student for portables. The cost has increased slightly; however,
the District is not interested in requesting an increase or change in the amount of the school
impact fees.
The District is requesting the City continue to collect school impact fees, as calculated and
approved with the City's adoption of the 2011 CFP. The current amounts are:
Single Family: $4683 (City collects $4,700)
Multi Family: $4,525
Pasco School District Capital Facilities Plan Update
Page 12 of 12
March 2014
AGENDA REPORT
FOR: City Councik April 9, 2014
TO: Gary Crutch Manager Workshop Mtg.: 4/14/14
Regular Mtg.: 4/21/14
FROM: Stan Strebel, Dtputy City Manager
SUBJECT: Consultant Services for New Police Facility
I. REFERENCE(S):
New Police Facility — Proposed Professional Services Agreement Scope and Fees
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/14: Discussion
4/21: MOTION: I move to approve the Professional Services Agreement with
Thornhill/Hansen for the new Police Facility and, further,
authorize the City Manager to sign the agreement.
HI. FISCAL IMPACT:
Phase 1: $24,500
Phase 2: $550.000
$574,500
IV. HISTORY AND FACTS BRIEF:
A) In 2007, the City contracted with CKJT Architects to undertake a
Municipal/Facility Work Space Needs Study to determine and plan for future City
office space needs. The most significant recommendation resulting from the
study was that future City Hall office space needs could be met within the existing
City Hall structure if Police housing needs could be met in a separate facility.
B) The City then moved in 2008 to prepare conceptual design plans for a new Police
facility, with and without Municipal Court options (as the 40 -year lease at the
Courthouse was due to run out in 2012). Police facility costs were estimated by
the architect at more than $11 million in 2010 dollars.
C) The passage of the Public Safety Sales Tax measure by the voters in 2011 opened
the door for a new facility and new lease with the County for the Municipal Court
space. Given the cost of the Court facility ($3.6 million) and the street crimes
unit ($500,000 /year) also funded by the new sales tax, staff looked for a way to
finance the Police facility with the remaining public safety sales tax proceeds.
D) An updated project estimate (based on the 2010 conceptual plan) in late 2013
suggested a 2014 police facility project cost of $14 million, well beyond the
bonding capacity of the sales tax balance (about $600,000 /year).
E) In order to address the need within the existing resources, staff took an aggressive
look at the proposed building size, reducing the space from an earlier projected
38,000 sq. ft. to 30,000 sq. ft. A Request for Proposals was distributed to area
architectural firms challenging them to design and present an approach to
construct the downsized facility for a total of $8 million.
F) Following interviews with responsive consultants, staff recommends the team of
Terence L. Thornhill, Architect and Hansen Design to undertake preliminary
design and construction design work with the goal of having a not -to- exceed $8
million Police Facility Project ready to bid by December 2014.
4(c)
V. DISCUSSION:
A) The proposed budget target represents a significant cost reduction from earlier
estimates (a reduction of approximately $100 /sq. ft. to $266/sq. ft.). In order to
achieve the budget objective, staff challenged responding firms to present non-
traditional ideas and innovative concepts that could be considered to achieve
project objectives. As responsiveness in this area represented up to 45 points in
the total possible 100 point score, it was one of the key factors in the
recommendation of the interview team favoring Thornhill/Hansen. Other factors
included, by next greatest weighting: 1) experience with public buildings; 2)
experience of the project manager; 3) experience of the project team; and 4)
location of primary staff.
B) Given the need to carefully review the various design alterations for value and
cost prior to the beginning of traditional design services, the consultant has
recommended (as a first phase) the preparation of a design cost feasibility report,
to be completed by June 3, (assuming a "go- ahead" date of 4/21) at a cost of
$24,500. If the City is satisfied with the schematic design and cost estimates
resulting from the initial report, Phase 2 (consisting of the basic design services)
will be authorized. Basic design services consist of: 1) schematic design; 2)
design development; 3) construction documents; 4) bidding (target of December
1); 5) construction; and 6) closeout. If it appears that total project cost/size
objectives cannot be reasonably achieved, the City can choose to stop the process
after Phase 1.
C) Other additional services may be selected, following identification and discussion
of need, such as: 1) life cycle energy consumption and operation costs; 2) possible
separate bid packages for cost efficiencies; and 3) specialty consulting for
security, audio /visual, communications, etc. The need for additional services will
be determined as more information about the final design is available.
D) The proposed agreement limits total costs for Phase 1 and Phase 2 (excluding any
additional services) to a fixed sum of $574,500. This figure represents 7.86% of
the estimated Maximum Allowable Construction Cost (MACC) of $7,000,000.
According to the Washington Office of Financial Management "Guidelines for
Determining Architectural/Engineering Fees for Public Works Building Projects,"
a standard fee for the prescribed services would approximate 8.25% of
construction cost. The proposed fee, as a lump sum, further protects the city from
increased fees by virtue of potential construction cost increases.
E) If the proposed Scope and Fees are acceptable to Council, staff recommends
Council approval of a Professional Services Agreement, with the expectation for
final decision for Phase 2 following presentation of the Phase 1 effort, expected in
June.
City of Pasco
Pasco Police Community services Building
Fee /Scope Analysis Developed by Terence L. ThOmhill, Architects
04/10/14
Budget (overall)
$ B,tp0000.0
MACC(assumed) (Maximum Allowable computation Cost)
$ 7,000,000.00
Basic Servo
Dump, Sum $ 550,000.00
Phase:
Fee per Phase
PD PmDesign - (Additional Sending marked with "' "):
Addle onal Servce $ 24,500.00
Scape:
1 Imiealigate program SF efficiencies
2 Dewlap construction methods
• 3 Investigate Design -Build Strategies
' 4 Investigate pre -fab options to reduce costs
• 5 Investigate Intedar build out / FFE strategies
• 6 Study lessons learned
• 3 Develop lighting Strategy
• 8 Develop shell design strategy
' 9 Develop shell typical assembly diagrams
' 10 Investigate MEP options
11 Investigate sustainable design strategies
• 12 Develop inlerlor finish palette
• 13 Dewlap Exterior finish palette
• 14 Recommend phasing options g necessary due to budget
' 15 Develop pmlem mac mmenclations - Realistic path forward
OB vs. DBB
Phased - yes /mo
ooestary /Twoatory
MEP systems recommendation
Site location & odentMlon
FFE Delivery Recommendation
Susalnable Design Recommendation
• 16 Develop detailed Pre- Design Cost Estimate predicated on items PD12, PD13 & Pots
SD Sohemaic
Design
Basic S.M. $ 71,500.0
scope:
1 Review owner program and applicable laws , codes &rude.
2 Prepare evaluation of owner program, schedule, budget, she
and delivery method and rwtihy owner of Inconsistencies
in same.
3 Present evaluation to owner and discuss ahemative approaches
to design and construction to the pmjets.
4 Prepare and present preliminarydeslgn of the protect.
5 When approved, prepare schematic design dons forowner
approval, including:
Pregor lnarysite plan
Prelimirwry, building Plans
Prellminaryeectlons
Prelmdrarvelevations
Preliminary 3D study models
6 Considerendronmentil /susainabk design alternatives.
• Additional 5ervica passibility gall design is undertaken
1 Considervalue ofaltemative mataphrl , building systems and equipment
8 Submit estimate of cost of the work
' Add thing Service possibility if detail estimate Is undertaken
9 Submittal of uhematic design it= to ow verforapprovel.
DD
Deep Development
Bask Service $ 110,000.00
Scope:
1 Adjust project requirements and budget as coming, far owner approval
2 Transition to design development documentation including:
plane
sections
elevations
typical consttcuon details
dlagamatk layout of buildingaystems
3 coordination with engineering consuRants
4 coal specifications
5 Updated cost estimate
6 SubmiUalofde 4ndevelopmecntdocstoownerarapproval
CD ConsWWon
Documenta
Basic SeMce $ 198000.00
Scope:
1 Adjust project requirements and budget as necces n, for owner approval
2 Development of Construction Documents
3 Incorporea design requirements of governmental authamies
4 Radar owner in development of bid documents
5 Update cost estimate
6 Submittal of construction documents to owner for approval
BD Bidding Bask Semite 5 11,cozoo
Scope:
1 Conventional Bid process
2 RFI - Requeese for Information
3 Addenda
4 Bid opening wel tabulation
CA Construction AdminlskaNOn Bivis Service $ ma'soOon
Scope:
1 Conventional Construction support
2 RFI - Requests for Information
3 A51- Architects Supplemental Instructions
4 5u1pmldo /SUbstitutionreview
5 Weeklymeetingz
6 Draw Request review, comment, approval
7 Field Reports / Inspections
CID ams -out Basic Service $ 11,000.00
Scape:
1 Punchibt
2 Review O &M's
3 Certlfiate ofsubstantial completion
Overall Fee for Basic Services and Pre- Design Additional Services $ 574,500.00
AS Potential Additional Services (in addition to those Identified In the Pre - Design Phase)
I Alternatives Cog Steaks
Aoki tianal costing beyand the reactive eadmates required in basic
services as requested by the agency.
• 2 En<rg,WeCycle Cost Analysis
All projects war 25,000 square feet are required by RCW 39.35 to be
analyzed for the cast of energy consumption and operation during its
entire ecorwmk $Ife.
• 3 Travel and Per Diem
The customary and approved mess to the A/E during the course of
basic and additional services (based on state - approved rates and
limited to between 50 and 350 miss).
• 4 Consvucbblliry Revlaw Participation and Implementation
The cost to the A/E for participation in the constructabliity review and
implementation of the accepted changes.
• 5 Separate Bid Packages
The mat to the A/E for preparation of separate bid packages typically
used In GC /CM type projects.
• 6 FFE design and Pro mremamt
• 7Telecommunkat Ian / Data /Securky /Access ConloolAntercom design & coordination
• 8 Fast Tack Design Seralme
• 9 Commisioning
• 10 Design work on other areas of existing city facilhss due to relocation of Police resulted.
• SS Master Site Plan Design - analyzing potential community center structure adjacent to gymnasium
• 12 Enhanced Construction Support Services
• 13 Other as necessary
Notes:
A Fann of agreement shall be City of Pasco Professional Services Agreement in conjunction with MA 8301
edited and approved by owner and architect
B. Refer to AlA document B103 for additional narratives relative W individual scope hems
C. Necessary additional owl., for the project shall be Identified during the Pm- Design phase of the project.
D. Owner approval of all additional services agreements shall be required prior to proceeding
with additional design services via Additional Services Agreement (AS).
AGENDA REPORT NO. 11
FOR: City Council
TO: Gary Crutchfi t anager
FROM: Ahmad Qayo i, Public Works Director
SUBJECT: High Speed Turbine Blowers
I. REFERENCE(S):
1. High Speed Turbine Blowers - Proposed Resolution
2. High Speed Turbine Blowers - Price Quote
April 9, 2014
Workshop Mtg.: 4/14/14
Regular Mtg.: 4/21/14
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/14: Discussion
4/21: MOTION: I move to approve Resolution No. , waiving competitive
bidding requirements and approving the purchase of high speed
turbine blowers.
III. FISCAL IMPACT:
$265,735.00 PWRF Capital Funds
IV. HISTORY AND FACTS BRIEF:
A) In 2012 the City completed plans for the optimization of the WWTP with goals to
increase efficiency while reducing energy demand. Staff and the consultant (HDR)
completed research on types of blowers to meet the current WWTP demand and the
future needs as the plant grows and expands. The City bid blower equipment and
received a bid from Sulzer /ABS, which Council awarded, in January 2012. The
blowers were manufactured and delivered on site in late 2012. The blowers have
been in operation since December of 2012 and have been very reliable, are low
maintenance and have low energy consumption.
B) In 2011 Staff completed an optimization plan to improve the PWRF to address the
following:
a. Continued compliance with NPDES permit from Ecology.
b. Food processors' plan to expand production and add different products.
c. Alternatives considered to create capacity at PWRF:
i. Add more farm land (it was determined that farm land prices are very
expensive and cost prohibitive).
ii. Treat the wastewater to remove biosolids, sand and grit and BOD.
d. Several phases of the project were developed. To date, Phase I and II are
complete which help remove biosolids and sand grit.
e. Phase III includes additional winter storage and BOD removal ponds.
f. Blowers will be used for the BOD process and there is a long lead time for
delivery of the blowers.
V. DISCUSSION:
A) The Sulzer /ABS blowers have been in operation at the WWTP for the last 15 months
and have proven to be reliable, low maintenance and energy efficient.
B) Sulzer /ABS high speed turbine blowers are among the best products available with a
long life -cycle expectancy, ease of installation and maintenance.
C) Staff recommends the purchase of the Sulzer /ABS high speed turbine blowers for
Phase III of PWRF as a sole source supplier due to the efficiencies of inventory and
interchangeability.
4(d)
RESOLUTION NO.
A RESOLUTION. waiving competitive bidding requirements for the
purchase of high speed turbine blowers for the PWRF Phase III
Improvements and authorizing the purchase.
WHEREAS, the City has previously evaluated equipment and installed Sulzer /ABS high
speed turbine blowers at the W WTP; and
WHEREAS, the City is now considering the purchase of similar high speed turbine
blowers for the PWRF Phase III; and
WHEREAS, it is functionally desirable to be able to exchange /interchange this
equipment and have similar equipment for ease of maintenance and efficiencies in order to
facilitate consistent and dependable operations; and
WHEREAS, the purchase of Sulzer /ABS high speed turbine blowers will allow the City
to reduce the costs of operation, maintenance and repair, and the inventory of parts by having
one system.
WHEREAS, pursuant to RCW 39.04.280 Sulzer /ABS is the sole source of high speed
turbine blowers that are interchangeable with the equipment already installed at the W WTP and
the sole source which will allow the City to interchange equipment;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DOES RESOLVE AS FOLLOWS:
Section 1. The City Council does hereby declare that the purchase of high speed
turbine blowers is clearly and legitimately limited to a single source of supply, and that sole
source of supply is Sulzer /ABS.
Section 2. The competitive bidding requirements for the City of Pasco are hereby
waived and the Pasco Public Works Department is authorized to purchase high speed turbine
blowers from Sulzer /ABS in the sum of $265,000.
PASSED by the City Council of the City of Pasco, Washington, this day of
, 2014.
CITY OF PASCO:
Matt Watkins, Mayor
ATTEST:
APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
QUOTATION
Attn:
Reuel Klempel
Company:
City of Pasco
Ph No.:
(509) 545 -3468
Fax No.:
Configuration is 2 operating lus 0 standby
E -Mail:
From: Jim Torony
Company: Sulzer Pump Solutions (US) Inc.
Ph No.: (203) 631 -0180
Fax No.: -
E -Mail: Jim.Torony @sulzer.com
Subject: Industrial Wastewater Equalization Lagoon Upgrade
SULZER
Quote No.
2012 -0695 - Rev 4
DATE
4 -10 -2014
Prices are in USD
FOB: Sulzer ABS Factory
Sulzer ABS Standard Terms
and Conditions Apply
Delivery: 26 -28 Weeks
After Complete Approval
Submittals: 2 - 4 weeks
Validity: 30 Days
Item
1
Qty
Description
High Speed Turbo Aeration Blower
Subtotal
Configuration is 2 operating lus 0 standby
2
Turbo Compressor HST 20- 4500- 1- U150 -48, 480/3160
2
Modbus communication
2
Ethernet TCP /IP Communication & 12V DC Power Supply
Inlet Accessories
2
Ducted Inlet
2
Inlet Filter, Process Air, Horizontal or Vertical
2
1 Inlet Filter Adapter 400 mm Dia used with Ductwork only)
2
IAdapter 400mm dia - ON 400 /ANSI 16"
2
Inlet Silencer (integral with blower unit
Outlet Accessories
2
Outlet Silencer -12"
2
Outlet Flexible Joint Steel -12"
2
Back Flow Barrier, Flapper Type - 12"
2
Manual Outlet Valve -12"
Other Accessories
2
Passive Harmonic Filters - NEMA 2
Spare Parts
2
Cabinet Cooling Fliter - 2 / blower
2
Inlet Filter Pocket - INF Vert. or Ho6z. 2 / blower
Testing - Warrant
2
Witness Testing - Per Factory Standard
2
Witness Testing - Third Party Testing
10
Additonal Test Points
2
Balancing Report
2
Hydrostat c Pressure Test Certificate
2
Factory Certificates
2
Standard Warranty 2 ears
2
Transport Packaging by Sea
2
Accessories Packaging
2
Travel & Lodging for Two 2 End - User's Personnel for Witness Test
Page 1 of 2
QUOTATION
Attn:
Reuel Klempel
Company:
City of Pasco
Ph No.:
(509) 545 -34680
Fax No.:
-
E -Mail:
Jim.Torony @sulzer.com
From:
Jim Torony
Company:
Sulzer Pump Solutions (US) Inc.
Ph No.:
(203) 631 -0180
Fax No.:
-
E -Mail:
Jim.Torony @sulzer.com
Subject: Industrial Wastewater Equalization Lagoon Upgrade
SULZER
Quote No.
2012 -0695 - Rev 4
DATE
r 4/10/2014
Prices are in USD
FOB: Sulzer ABS Factory
Sulzer ABS Standard Terms
and Conditions Apply
Delivery: 26 -28 Weeks
After Complete Approval
Submittals: 2 - 4 weeks
Validity: 30 Days
Item
t
Description
Subtotal
Start-Up Assistance & Training - Freight
1
Commissioning Start up & Training) for HST, 5 Days Maximum
1
Frei ht, USA
Please note that Start-Up Assistance & Training & Freight must be
included in the final price. These items can not be discounted nor
commissioned. Additional Field Services are available at $1,000.00 /da
Total Air flow Range SCFM -1200 to 6000
Differential pressure (psi) - 7.00
Altitude ft ASL - 372
Inlet pres sure sia - 14.50
Inlet pressure losses (psi) - 0.10
Process air inlet temp. range °F - 32 to 113
Relative humidity range % - 30 to 50
Site Voltage / Phase / Fre - 480/3/60
Total Proiect NET Price
$ 265,735.00
Page 2 of 2
AGENDA REPORT
FOR: City Council
TO: Gary Crutch Manager}
FROM: Stan Strebel, D . uty City Manag 5C �/
SUBJECT: Scrap Metal Business Regulations
I. REFERENCE(S):
Scrap Metal Business Regulations - Proposed Ordinance
April 7, 2014
Workshop Mtg.: 4/14/14
Regular Mtg.: 4/21/14
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
4/14: Discussion
4/21: MOTION: I move to adopt Ordinance No. , regarding Scrap Metal
Businesses and, further, authorize publication by summary only.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) The state legislature recently enacted significant new regulations and
requirements for scrap metal businesses. The new regulations, however, reserve
the authority of cities to issue general business licenses, impose zoning and land
use regulations as well as health and safety requirements.
B) Under the current code the only language that addresses scrap metal type
operations from the business licensing perspective is found in Chapter 5.12 which
deals primarily with pawn shops and secondhand dealers.
C) To more closely align the City's business licensing of scrap metal business with
state law, the City Attorney has proposed the addition of a new Chapter 5.13 to
the PMC dealing solely with scrap metal businesses. The attached proposed
ordinance will align the City's regulations on licensing with state definitions.
V. DISCUSSION:
A) The proposed ordinance removes conflicting language from Section 5.12.010 on
scrap metal and related definitions. The ordinance also establishes a base
business license fee of $150 per year (the normal base fee for businesses is $75),
which staff believes is reasonable in light of increased enforcement complexities
with the new regulations. While in enacting the new regulations, the state
preempted any local regulation of scrap metal businesses and has directed the
State Department of Licensing to issue scrap metal licenses and enforce
regulations, the City must provide written approval of locations where scrap metal
businesses will operate in addition to certification that there are no known
environmental, zoning, building code or other violations associated with a
proposed license or renewal.
B) Approval of the ordinance is recommended.
4(e)
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, Creating a New
Chapter 5.13 "Scrap Metal Business License "; Amending Section 5.12.010
"Definitions "; and Amending Section 3.07.050 "Business Licenses."
WHEREAS, the Washington legislature has amended regulations for scrap metal
businesses within the State of Washington reserving to the cities authority for permitting general
business licensing, zoning, land use, environmental, and health and safety requirements and to
impose consistent penalties for the violation thereof; and
WHEREAS, such regulations are distinct and separate from those regulations affecting
pawnbrokers and second -hand dealers as presently addressed in the Code, a new Chapter is
required to the Code to regulate scrap metal businesses. NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That a new Chapter 5.13 entitled "Scrap Metal Business License" of the
Pasco Municipal Code, shall be and hereby is created and shall read as follows:
Cha tp er 5.13
SCRAP METAL BUSINESS LICENSE
Sections:
5.13.010 Scrap Metal Business License Required - Definitions - Fees.
5.13.020 State License Required - Adoption of Statute by Reference.
5.13.030 Prohibited Acts - Penalties.
5.13.040 Inspection of Licensed Premises and Records.
5.13.050 Enforcement.
5.13.010 SCRAP METAL BUSINESS LICENSE REQUIRED - DEFINITIONS -
FEES.
A) It is unlawful for any person to engage in the scrap metal business, as a scrap
metal processor, scrap metal recycler, or a scrap metal supplier, without having first obtaining a
license from the City, and paying the license fee.
B) Scrap metal business, as defined by this Chapter, shall include:
1) "Scrap metal processor" which means a person or entity that conducts
business from a permanent location within the City, that is engaged in the business of
purchasing or receiving private metal property, nonferrous metal property, and
commercial metal property for the purpose of altering the metal in preparation for its use
Scrap Metal Business License Ordinance — Page 1
as feedstock in the manufacture of new products, and maintains a hydraulic bailer,
shearing device, or shredding device for recycling.
2) "Scrap metal recycler" which means a person or entity that is engaged in
the business of purchasing or receiving private metal property, nonferrous metal property,
and commercial metal property for the purpose of aggregation and to sale to another
scrap business and that maintains a fixed place of business within the City.
3) "Scrap metal supplier" which means a person or entity that is engaged in
the business of purchasing or receiving private metal property or nonferrous metal
property for the purpose of aggregation and sale to a scrap metal recycler or scrap metal
processor and that does business within the City.
C) The provisions of this Chapter do not apply to transactions involving metal from
the components of vehicles acquired by vehicle wreckers, hulk haulers, or scrap processors
licensed under Chapter 46.79 or 46.80 RCW, and acquired in accordance with those laws or
transactions conducted by the following:
1) Motor vehicle dealers licensed under Chapter 46.70 RCW;
2) Persons or entities in the business of operating an automotive repair
facility as defined under RCW 46.71.011; and
3) Persons or entities in the business of buying or selling empty food and
beverage containers, including metal food and beverage containers.
D) The license fee for each scrap metal business shall be as set forth in Chapter 3.07
of this Code for each year, plus the square foot charges and outside area charges.
5.13.020 STATE LICENSE REQUIRED - ADOPTION OF STATUTE BY
REFERENCE.
A) As a condition of the issuance of a scrap metal business license as provided in
Section 5.13.010 above, the business license applicant shall have applied for, and received a
State scrap metal license.
B) For the purpose of regulating the scrap metal business, the following statutes and
their subsequent amendments and additions thereto, are hereby adopted by reference:
1) RCW 19.290.010 "Definitions."
2) RCW 19.290.020 "Private metal property or nonferrous metal property -
Records required."
3) RCW 19.290.030 "Metal property and metallic wire - requirements for
transaction."
Scrap Metal Business License Ordinance — Page 2
4) RCW 19.290.040 "Scrap metal businesses - Record of commercial
accounts."
5) RCW 19.290.050 "Reports to law enforcement - Records exempt from
public disclosure - Private civil liability."
6) RCW 19.290.060 "Stolen metal property - Preserving evidence."
5.13.030 PROHIBITED ACTS - PENALTIES. It is a gross misdemeanor for:
A) Any person or entity to engage in the scrap metal business without having first
applied for and received a scrap metal business license under this Chapter and from the
Washington State Department of Licensing or engaging in such business following the
expiration, or revocation of such license.
B) Any person to deliberately remove, alter, or obliterate any manufacturer's make,
model, or serial number, personal identification number, or identifying marks engraved or etched
upon an item of private metal property, nonferrous metal property, or commercial metal property
in order to deceive a scrap metal business.
C) Any scrap metal business to enter into a transaction to purchase or receive any
private metal property, nonferrous metal property, or commercial metal property where the
manufacturer's make, model, or serial number, personal identification number, or identifying
marks engraved or etched upon the property have been deliberately and conspicuously removed,
altered, or obliterated.
D) Any person to knowingly make, cause, or allow to be made any false entry or
misstatement of any material matter in any book, record, or writing required to be kept under this
Chapter and Chapter 19.290 RCW.
E) Any scrap metal business to enter into a transaction to purchase or receive private
metal property, nonferrous metal property, or commercial metal property from any person under
the age of eighteen (18) years or any person who is discernibly under the influence of
intoxicating liquor or drugs.
F) Any scrap metal business to enter into a transaction to purchase or receive private
metal property, nonferrous metal property, or commercial metal property with anyone whom the
scrap metal business has been informed by a law enforcement agency to have been convicted of
a crime involving drugs, burglary, robbery, theft, or possession of or receiving stolen property,
manufacturing, delivering, or possessing with intent to deliver methamphetamine, or possession
of ephedrine or any of its salts or isomers or salts of isomers, pseudoephedrine or any of its salts
or isomers or salts of isomers, or anhydrous ammonia with intent to manufacture
methamphetamine within the past four years whether the person is acting in his or her own
behalf or as the agent of another.
Scrap Metal Business License Ordinance — Page 3
G) Any person to sign the declaration required under RCW 19.290.020 knowing that
the private metal property or nonferrous metal property subject to the transaction is stolen. The
signature of a person on the declaration required under RCW 19.290.020 constitutes evidence of
intent to defraud a scrap metal business if that person is found to have known that the private
metal property or nonferrous metal property subject to the transaction was stolen.
H) Any scrap metal business to possess private metal property or commercial metal
property that was not lawfully purchased or received under the requirements of this Chapter or
Chapter 19.290 RCW.
1) Any scrap metal business to engage in a series of transactions valued at less than
thirty dollars ($30.00) with the same seller for the purposes of avoiding the requirements of
RCW 19.290.030(4).
J) Any person to knowingly make a false or fictitious oral or written statement or to
furnish or exhibit any false, fictitious, or misrepresented identification, with the intent to deceive
a scrap metal business as to the actual seller of the scrap metal.
5.13.040 INSPECTION OF LICENSED PREMISES AND RECORDS. The Police
Chief of the City of Pasco, or his designee, may make periodic inspections of the licensee's
licensed premises and records provided for in this Chapter and as required by Chapter 19.290
RCW, and furnish a certificate of inspection to the Department of Licensing in such manner as
may be determined by the Department. Licensees are subject to unannounced periodic
inspections as described in this section.
5.13.050 ENFORCEMENT. In addition to those requirements provided in Chapter
5.04 of this Code, including revocation of license, enforcement of this Chapter may include that
authority granted by the following statutes, their amendments, and additions as follows:
A) RCW 19.290.080 "Civil penalties."
13) RCW 19.290.220 "Scrap theft alert system."
C) RCW 19.290.230 "Seizure and forfeiture."
D) RCW 19.290.250 "No -buy list database program - Scrap metal business to
determine if customer is listed."
Section 2. That Section 5.12.010 entitled "Definitions" of the Pasco Municipal Code,
shall be and hereby is amended and shall read as follows:
5.12.010 DEFINITIONS. Unless the context clearly requires otherwise, the
definitions of this sec#on apply throughout this Chapter.
Scrap Metal Business License Ordinance — Page 4
GA) Non -metal junk means any non - metal, commonly discarded item that is worn out,
or has outlasted its usefulness as intended in its original form except non -metal junk does not
include an item made in a former period which has enhanced value because of its age.
113 Pawnbroker means every person engaged, in whole or in part, in the business of
loaning money on the security of pledges, of personal property, or deposits, or conditional sales
of personal property, or the purchase or sale of personal property.
EC) Precious metals means gold, silver and platinum.
FD Second -hand dealer means every person engaged in whole or in part in the
business of purchasing, selling, trading, consignment selling, or otherwise transferring for value,
second-hand personal property, incl»d;no t- := „....n, ,,,e,,«,,,GW„_ precious metals, whether or
not the person maintains a fixed place of business within the State. Second -hand dealer also
includes persons or entities conducting business at flea markets or swap meets, more than three
times per year.
GE) Second -hand property means any item of personal property offered for sale which
is not new, including metals in any form, except postage stamps, coins that are legal tender,
bullion in the form of fabricated hallmarked bars, used books, and clothing of a resale value of
seventy -five dollars or less, except furs.
RFE) Transaction means a pledge, or the purchase of, or consignment of, or the trade of
any item of personal property by a pawnbroker or a second -hand dealer from a member of the
general public.
IG) Term of the loan as defined in this chapter shall be set for a period of thirty days
to include the date of the loan. (Ord. 2838 Sec. 1, 1991; prior code Sec. 3- 5.04.)
Section 3. That Section 3.07.050 entitled "Business Licenses” of the Pasco
Municipal Code shall be and hereby is amended and shall read as follows:
3.07.050 BUSINESS LICENSES:
A) License Base Fee (include 1st 3000 sq R)
B) Maximum License Fee
Fee /Charge Reference
$75.00 5.04.130
$500.00 5.04.120
Scrap Metal Business License Ordinance - Page 5
C)
Square Footage Fees (ea in. of 3000)
$30.00
5.04.140
D)
Outside Area Charge
$50.00
5.04.150
E)
Late Penalty
$30.00
5.04.190
1) Rentals- Dwelling units,
20% of amount due
5.04.190
per license
2) All other business licenses
$30.00
5.04.190
F)
Transfer Fee
$37.00
5.04.080
G)
Business Located Outside City Limits
$75.00
5.04.160
H)
Rental Dwellings - includes first unit
$30.00
5.04.160
(No maximum fee)
1) Each additional unit
$3.00
5.04.160
I)
Auction Sales - for 3 days
$75.00
5.04.150
J)
Scrap Metal Business
$150.00
5.13.010
JK)
Bank/FinancialInstitution
$200.00
5.04.160
KD
Bowling Alleys - includes first alley
$75.00
5.04.160
1) Each addl. alley
$6.00
5.04.160
1;NW1
Commercial Rentals - includes first
$75.00
5.04.160
location
1) Each additional location or unit
$3.00
5.04.160
MN�
Dray and Transfer - includes first truck
$75.00
5.04.160
1) Each additional track
$5.00
5.04.160
NQ)
Hotels/Motels /Cabins Courts - base fee
$75.00
5.04.160
1) Each unit
$5.00
5.04.160
8P)
Liquor Sales without dancing
$200.00
5.05.140
(including 1st 3000 sq. ft)
Scrap Metal Business License Ordinance — Page 6
RQ)
Prof. Boxing/Wrestling - per show
$75.00
5.04.160
QR)
Sleeping Rooms/Rooming Houses
$75.00
5.04.160
(min. 4 rooms)
1) Per room/unit charge
$5.00
5.04.160
RS)
Theaters
$150.00
5.04.160
SD
Special Events:
1) Athletic, Competitive or Festival
$25.00
5.25.070
2) Concert
$25.00
5.25.070
3) Dance Hall - without liquor
$75.00
5.25.070
a) Additional square footage
4) Dance Hall - with liquor
$350.00
5.25.070
a) Additional square footage
5) Demonstration
$15.00
5.25.070
6) Outdoor Music Festival
$25.00
5.25.070
7) Parade
$15.00
5.25.070
8) Public Dance
$15.00
5.25.070
9) Temporary Special Sales Event
$40.00 for the
5.25.070
(maximum for event $500.00)
first vendor
a) Each additional vendor
$20.00
5.25.070
10) Street and Intersection Closure
$50.00
5.25.115
Review Fee
(A)(5)
TU,
Flea Markets /Swap Meets/Buy & Sell
$75.00
5.06.030
Marts
1) Each additional 100 sq. ft of space
$5.00
5.06.030
UD
Solicitors
$150.00
5.08.050
Scrap Metal Business License Ordinance — Page 7
VW) Itinerant Merchants:
1) Application fee
$60.00
5.10A.060
2) Monthly fee -if application approved
$45.00
5.10A.060
WX) Mobile Vendors
1) Application fee
$25.00
5.10A.060
2) Monthly fee -if application approved
$10.00
5.10A.060
NY) Pawnshop
$250.00
5.12.012
VZ) Carnivals and Circuses - first day fee
$275.00
5.16A.270
1) Each and every day after first
$125.00
5.16A.270
ZAA) Amusement Device Distributor
$500.00
5.20.100
1) Amusement Device User
$50.00
5.20.100
1 -6 machines
2) Amusement Device User
$100.00
5.20.100
6+ machines
A ABB)Adult Entertainment Facility:
$700.00
5.27.110
1) Adult Entertainer
$150.00
5.2 §7.110
2) Adult Waitperson
$150.00
5.27.110
3) Adult Ent. Bus. Mgr.
$150.00
5.27.110
BBfJQFor -Hire Vehicles (maximum of
$50.00
5.45.050
$500.00) - per vehicle
1) Driver's Permit Fee
$50.00
5.45.090
2) Operator's License - Vehicle Transfer
$5.00
5.45.070
3) Photograph
$5.00
5.45.110
4) Fingerprints
$10.00
5.45.110
5) Criminal History Check
$30.00
5.45.110
Scrap Metal Business License Ordinance — Page 8
CQDD)Sidewalk Sales No fee 5.56.010
I3BEE Mobile Home Park
1)
Inspection fee
$20.00
19.12.030
2)
License fee
$25.00
19.12.030
3)
Per unit fee
$3.00
19.12.030
REEF) Yard Sale Permit
No fee
1) Yard Sale Sign Violation $50.00
5.25.020
17.050.020
(Ord. 4100, 2013; Ord. 4074, 2012; Ord. 3857, 2008; Ord. 3766, 2006; Ord. 3764, 2006;
Ord. 3759, 2006; Ord. 3543, 2002.)
Section 4. The City Clerk shall, pursuant to RCW 35.21.180, maintain no less than
one copy of Chapter 19.290 RCW, and the amendments and additions thereto, including those
portions which are adopted by reference by this Ordinance, for use and examination by the
public prior to the effective date of this Ordinance.
Section 5. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as provided by
law this _ day of .2014.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Scrap Metal Business License Ordinance — Page 9