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HomeMy WebLinkAbout2014.04.14 Council Workshop PacketAGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. April 14, 2014 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCH,MEMBERS: 4. ITEMS FOR DISCUSSION: (a) Parks and Recreation Advisory Council Interviews: 1. Agenda Report from Gary Crutchfield, City Manager dated April 10, 2014. 2. Applications (3) (Council packets only). (b) School District Capital Facilities Plan Update and Impact Fee Report: 1. Agenda Report from Rick White, Community & Economic Development Director dated April 9, 2014. 2. Impact Fee Report. 3. PSD 2014 Update to the Capital Facilities Plan. (c) Consultant Services for New Police Facility: 1. Agenda Report from Stan Strebel, Deputy City Manager dated April 9, 2014. 2. New Police Facility — Proposed Professional Services Agreement Scope and Fees. (d) High Speed Turbine Blowers: 1. Agenda Report from Ahmad Qayoumi, Public Works Director dated April 9, 2014. 2. High Speed Turbine Blowers — Proposed Resolution, 3. High Speed Turbine Blowers — Price Quote. (e) Scrap Metal Business Regulations: 1. Agenda Report from Stan Strebel, Deputy City Manager dated April 7, 2014. 2. Scrap Metal Business Regulations — Proposed Ordinance. 5. OTHER ITEMS FOR (a) (b) (c) 6. EXECUTIVE SESSION: (a) (b) (c) 7. ADJOURNMENT 1. 11:45 a.m., Monday, April 14, Pasco Red Lion — Pasco Chamber of Commerce Membership Luncheon. ( "Meet the O District Congressional Candidates ") 2. 5:30 p.m., Wednesday, April 16 — Benton, Franklin & Walla Walla Counties Good Roads & Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) 3. 3:30 p.m., Thursday, April 17, Pasco City Hall, Conference Room #1 — Franklin County Emergency Management Board Meeting. (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER TOM LARSEN, Alt.) 4. 7:30 a.m., Friday, April 18, Richland Council Chambers — Hanford Communities Governing Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; AL YENNEY, Alt.) 5. 11:30 a.m., Friday, April 18 — Benton - Franklin Council of Governments Board Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.) AGENDA REPORT TO: City Council FROM: Gary CrutchfieI i anager SUBJECT: Parks and Recre tion Advisory Council Interviews I. REFERENCE(S): 1. Applications (3) (Council packets only) April 10, 2014 Workshop Mtg.: 4/14/14 II. ACTION REQUESTED OF COUNCEUSTAFF RECOMMENDATIONS: 4/14: Council to conduct brief interviews with Thomas Davenport, Lauran Wang and Jim Watkins. III. HISTORY AND FACTS BRIEF: A) The Parks and Recreation Advisory Council is composed of nine members; terms are three years. The board meets on the 1 st Thursday of every month at 5:30 p.m. B) The Parks and Recreation Advisory Council advises the City Council on recreation activities and facilities needed in the community. C) There are three positions whose term has expired: 1. Position No. 1 (currently Jennifer Martinez) 2. Position No. 2 (currently Thomas Davenport) 3. Position No. 9 (currently Roberto Garcia) D) The Council screening committee recommends that, as outlined in Ordinance No. 3388, the incumbent in Position No. 2 be interviewed prior to consideration for reappointment. E) The Council screening committee concluded that the incumbents in Position Nos. 1 and 9 be reappointed without interview. F) At the present time there is one vacant, unexpired term: 1. Position No. 8 (vacant) term expiration date of 2/2/15 G) After Council Screening Committee review of all applications, the following have been selected to interview for possible appointment to Position No. 8: 1. Lauran Wang... 2. Jim Watkins .... IV. DISCUSSION: ...................6519 Ebbets Drive 9910 Vincenzo Drive A) After conduct of interviews at the April 14 Workshop meeting, it is proposed that appropriate appointments be made by the Mayor, subject to confirmation by the Council, at the April 21 meeting. 4(a) AGENDA REPORT FOR: City Council April 9, 2014 TO: Gary Crutchfie Manager Workshop Mtg.: 4/14/14 FROM: Rick White, ,' Community and Economic Development Director SUBJECT: School District Capital Facilities Plan Update and Impact Fee Rep I. II. III. IV V, REFERENCE(S): I. Impact Fee Report 2. PSD 2014 Update to the Capital Facilities Plan (CFP) ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/14: DISCUSSION FISCAL IMPACT: HISTORY AND FACTS BRIEF: A. In January of 2011 the Pasco School District informed City Council that there was no longer the capacity to accommodate increased student enrollment due do residential growth in the community. The District requested both the City and County to consider including the District's CFP within their Comprehensive Plan and adopt a school impact fee. B. In response to the District's request, Council incorporated the District's Capital Facilities Plan in the City's Comprehensive Plan in February of 2012 and in March of 2012 adopted Ordinance 4046 (establishing school impact fees). An Interlocal Agreement for implementation and processing of those fees was also approved by both the District and the City. C. One of the stipulations of the Interlocal Agreement is that the District provide a report to the City on the impact fees including the source and amount of all monies received and the public improvements that were financed in whole or in part by the fees. The District is to also submit an update of the PSD 2011 -2017 CFP. These are provided in Reference #I and #2 respectively. D. The terms of the Interlocal Agreement also require the City to review and consider the update of the District's CFP and if appropriate, incorporate the updated CFP into our own capital facilities element of the Comprehensive Plan. DISCUSSION: A. The District's updated CFP contains a revised financing plan which accounts for the bond approval that occurred in 2013. The updated CFP also includes revised enrollment figures that use the conservative 6 year forecast prepared by the Office of Superintendent of Public Instruction (OSPI). Forecast enrollment figures for the next 6 years show the following: K -6 enrollment to increase by 2,176 over 2013 levels Grades 7 -8 enrollment to increase by 632 over 2013 levels Grades 9 -12 enrollment to increase by 831 over 2013 levels B. In addition to the increases in enrollment, recent changes to State law have mandated reduced class size for grades K -3. This change has added the need for increased capacity of 20 classrooms in the 2014- 2015 school year. C. All Day Kindergarten will also be a requirement for all students by 2018. This will result in the need at that time for 10 additional classrooms based on this year's kindergarten enrollment. D. The increased capacity in the K -6 facilities will be accommodated by construction of new elementary schools, expanding capacity of an existing elementary school and adding portables; the increased capacity in the 7 -8 grade facilities will be met by adding portables 4(b) and the increased capacity in the 9 -12 facilities will met by relocating New Horizon High School (which will also increase its capacity) and expanding capacity at Chiawana High. E. In the District's 2011 -2017 CFP — the cost per student for elementary school facilities was $32,203 for permanent facilities and $4,500 for portables. These figures were used to calculate the impact fees that were established by Council through Ordinance 4046 at $4,700 (of this amount $17 is retained by the City for offsetting administrative costs) per single family unit and $4,525 per multi - family unit. F. The 2014 District CFP update contains revised costs per student at $38,819 for permanent facilities and $5,357 for portables; however the District is not requesting an increase or change in the amount of the established school impact fees at this time. G. Should Council concur with the District in their request for continuing to collect school impact fees as established by Ordinance 4046 — a resolution incorporating the District's updated CFP into the City's Comprehensive Plan will be prepared for Council action. m W LL m a E O O L O m n. 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O C O O ry 0 0 0 0 O O C LL j q 000000000000000 0p000p0g 000000p0000 N N N N N N g N g g m O n O 0000000 o 0o ooamn aofof aof of of of of of ofof.M g.f NNNN NNNNNNNN N n � in n eve °ease �nmmmmp OppOp000000pm m m m m m m m m m m m 0 F n j XXy%%y��yxxy��X JW�xW Zx X WWWWWWWWWWaW�w »J777»»»ZG ❑ p p O p p p p p p O O m � n m m N N M N m fq m m N N J ggggggggggggWr ip m tt OOp00000000 �> rrrrrrrrrr r r0 aaaaaaaaaaaQa¢ C1 U'(9000O U'U'U'OaWa rc C » »i K o z j zz z zz�z zzzz2rm 2 U Z W � p w g O � 2 W v to Z $ $ m VmaGl a n M D tO 902E. n 6. = m 000000 a a a ° °¢¢¢ a Na Oo0000000000U apE rcrcrc¢¢rcrcrcrc¢¢m3w wE °uc N N N N N N N N N N N N N ry D N N N N N N NNNN O N W N mmmmmmmmmmmm`�M m.2 �� v � K a $ 015 'C U 9 N O V N aU N � } 2 U U U U U U U U U U U U Z F? Z Z Z Z Z Z Z Z Z Z Z Z N Q g N c U FF F r r r r r r r r r m o Z r�ZZZZZZZZZJ W O W W W W W W W W W W W W x OOOOOOOOOOOOYU N 4 2 W m 14. J JJJ J J JJJ J Z W v W W Z 22 Q M �- - W W W > W > W W W W > W W p� » » »> W W W> W Y= S- W W W W W p O O p O O p p O O p O� p Z a Z W W J es J > � O L� O 5� 222Stx22222t QJQ QJQ <J< JJ QJQ QJQJJ JJJ Q W Z W O p F F F r F N F N F N N a U wowww W z x_ LL EOO U Q JW a $ N m rnmmmp�ommm�o m �N m (l al t7 t7 t7 t7 th ei CS Cl fCl N N 1. UUW mlOmm6lm mmmmmGlmmm QF p � ry6 C L W }H�.0 mtl0 S. cA m.G3 'i CGC G 0. uu 5 U� m �i March 26, 2014 Pasco School District #1 C. L. Booth Education Service Center 1215 W. Lewis Street . Pasco, Washington 99301 #1 Board of Directors • (509) 546 -2801 . FAX (509) 543 -6781 Mayor and Members of the Pasco City Council 525 North 3rd Ave Pasco, WA 99301 Honorable Mayor and Councilmembers: :zi :Vc r) p MAR 2 6 2014 As Directors of the Pasco School District, we are writing to thank you for your ongoing support of Pasco Public Schools, through among other things, the adoption and implementation of the School Impact Fee Ordinance (Ordinance 4046). As required by the Ordinance, the District has updated its Capital Facility Plan. We are submitting the enclosed 2014 Update of the 2011 -2017 Capital Facilities Plan with a request that you continue to collect school impact fees in the amount that was adopted in 2012. The changes that have occurred in the District since the adoption of the 2011 Capital Facility Plan and impact fees do not warrant changes to the school impact fees at this time. Going forward, enrollment in the District is expected to increase by approximately 3,639 students, with the majority of the growth occurring in grades K -6. As reflected in the enclosed CFP Update, the District will serve the forecast growth by constructing three new elementary schools, adding high school capacity when New Horizons School is relocated, and through the addition of portables. The estimated cost for these improvements is over $80,000,000. The District will pay for the improvements with bond proceeds, state construction fund dollars and impact fees, as reflected in the finance plan in the CFP Update. Fortunately 62% of voters approved the required bond measure in February 2013. Construction on the first new elementary school is underway and the school will open in the fall of 2014. We understand that the imposition of school impact fees may be unpopular with some of the people or organizations we are all elected to represent. At the same time, continued collection of school impact fees is required in order to provide schools for students that live in new housing. The entire community benefits when we have quality schools and we need impact fees to help provide those schools. We appreciate the work we have been able to do with the City through adoption and implementation of the School Impact Fee Ordinance. We have renewed our request to have a similar ordinance adopted in Franklin County and until such time as the County adopts a school impact fee ordinance, we will continue to request that every new residential development in the County mitigate impacts on schools. Equal Opportunity Employer If you have any questions regarding the District's 2014 CFP Update, or our request and need for school impact fees, please contact Superintendent Hill at 509.546.2800. Sincerely, PASCO SCHOOL DISTRICT BOARD OF DIRECTORS /A_-j UA0L,' Steve Christensen, Member cc: Saundra L. Hill, Superintendent Fred Bowen, County Administrator Gary Crutchfield, City Manager RyA Brault-, Vice President Scott Lehrman, Member Celebrating academics, diversity and innovation. PASCO SCHOOL DISTRICT NO. 1 2014 UPDATE TO THE CAPITAL FACILITIES PLAN #1 BOARD OF DIRECTORS Sherry Lancon, President Ryan Brault, Vice President Scott Lehrman, Member Steve Christensen, Member Amy Phillips, Member SUPERINTENDENT Saundra L. Hill ASSISTANT SUPERINTENDENT OF OPERATIONS John Morgan Adopted by the Pasco School Board March 25, 2014 Pasco School District capital Facilities Plan Update Page 1 of 12 March 2014 SECTION 1 INTRODUCTION A. Purpose of the 2014 Update to the Capital Facilities Plan The City of Pasco adopted the Pasco School District 2011 -2017 Capital Facilities Plan (CFP) on April 16, 2012, The CFP was adopted in accordance with the requirements in Ordinance 4046, the School Impact Fee Ordinance. Section 3.133.025 of the School Impact Fee Ordinance describes the elements that must be addressed in the CFP. They include "the District's standard of service, an inventory of facilities, capacity by grade span, a six year enrollment forecast, facility needs and costs, a finance plan and calculation of the school imp act fees." Once the CFP with these elements is adopted, the Ordinance says "[t]he District shall file an update to its capital facility plan at least once every two years." And, "[a]t lease once every two years, commencing on April 15, 2014, the City Council shall review and consider the District submitted capital facilities plan update." This 2014 Update is being submitted to comply with the above requirements in the School Impact Fee Ordinance. The Update identifies changes that have occurred in the District since 2011 -2017 CFP was adopted. The Update supplements the core information in the already adopted 2011 -2017 CFP. The District is not requesting changes to the impact fees. B. Changes in the Pasco School District The District now serves over 16,600 students, an increase of 1,000 students since 2012. Updates to the most significant issues facing the District in terms of providing classroom capacity to accommodate existing and projected demands are: The latest demographics study (Pasco School Enrollment Forecast, Hovee, Eric and Dennis, Paul, January 2014) predicts that housing starts may return to pre - recession levels. To construct all the improvements that are required to serve forecast growth, the District will have to ask the voters to approve additional bond measures. Approval of a bond requires a super majority (60% yes votes). The most recent bond to address immediate needs passed with a 62% yes vote in February 2013. Several strategies were used to significantly reduce the cost after the previous bond failed with a 48% yes vote in April 2011. • After the April 2011 failure of the bond election, the Pasco School Board adopted multiple strategies to reduce the cost of school construction for taxpayers: • Reconfigure grade level groupings to delay the construction of a more expensive per pupil middle school while increasing the need for additional elementary schools, • Use property already owned by the district for school sites, • Use the Pasco design that has been built 8 times for Pasco schools, thereby saving A/E, construction and maintenance costs, • Two schools to share one playground, reducing the amount of land to be purchased (Curie and Whittier), • Build larger elementary schools to reduce the total number needed and create efficiencies in operations, Pasco School District Capital Facilities Plan Update Page 2 of 12 March 2014 • Construct an early learning center as one of the schools, reducing construction costs, • Build schools to serve at least 50 years, and • Maintain school buildings well to ensure they last several decades. • In order to reduce costs to Pasco taxpayers in the 2013 bond election, the Board asked voters to approve the construction of three large elementary schools instead of four, knowing that the three schools would lessen the overcrowding somewhat but not eliminate it. Legislative action is also impacting school capacity. The 2013 Washington Legislature passed a bill to reduce class size in K -3 to 20 students per classroom. This is a significant change from the current class size of 25 for grades K and 1 and 29 for 2 and 3. This necessitated an additional 20 classrooms in the district just to comply with the new law in 2014 -15 for K and 1. The law applies to high poverty schools, which include eight Pasco schools. It is anticipated that grades 2 and 3 will be included in the class size reduction in the near future. This further stretches the District's limited classroom capacity. Under the Supreme Court's McCleary decision, the Legislature is under court order to fully fund basic K -12 education as defined by the Legislature and the Legislature's Quality Education Council (QEC) which will reduce class size significantly more across all grade levels and mandate All Day kindergarten for every student by 2018. This necessitates additional classrooms in addition to the continued growth. • The District will need 10 additional classrooms to meet the ADK requirement, calculated with this year's kindergarten enrollment. Cost reduction strategies and District construction standards save taxpayer dollars. The chart below compares the square foot cost to build Pasco schools compared to other schools built in the state during the same time frame to serve the same grade level spans. Pasco construction costs are significantly lower than other school construction costs. In every case, Pasco's construction costs were not only lower but significantly so. Chart 1 Comparison Construction Costs Pasco Schools vs. Other WA Schools Pasco Sohools Other WA Schools 2007 -09 CHS $211.56/sf Other high schools $247.18/sf and $401.45/sf Robinson State average for 2005 Elementary $140.11/sf similar sized schools $276 /sf in eastern WA Angelou State average for 2004 Elementary $127.84/sf similar sized schools $206.80/sf in eastern WA 2002 Ochoa Middle School f $118.81/s Middle School $167.41/sf o0UFGea. vori anu rou, excivaes cost or Tana. State has prevailing wage law. Pasco School District Capital Facilities Plan Update Page 3 of 12 March 2014 In Chart 2, State scoring matrices show that Pasco School District is effectively maintaining its schools as a community investment and asset. • Well- maintained schools last longer, thereby saving taxpayer dollars. Recent OSPI inspections found that Pasco schools are in better condition than would be expected for schools in the state of the same age. These data mean that they will last longer and be able to serve more students before needing to be replaced. Chart 2 Pasco School District Asset Preservation Program BUILDING CONDITION SUMMARY BCE - Building Condition Evaluation score given by OSPI SECTION 2 DISTRICT EDUCATIONAL PROGRAM STANDARDS The District's core and special program needs, which are used to define the standard of service, are addressed in the 2011 -2017 Capital Facilities Plan. Below are changes the District anticipates it will have to make to the program standards (or standard of service) because of changes in state laws and initiatives. Pasco School District Capital Facilities Plan Update Page 4 of 12 March 2014 2011 OSPI 2012 2013 2014 Age Draft Score BvAee Adjusted B.C.E. Adjusted B.C.E. Adjusted B.C.E. Emerson 17 79 89.99 86.7 87.94 Robert Frost 17 79 91.37 85.2 86.44 Pasco High School 61 62 77.27 67.15 70.33 Chiawana High School 5 94 100 98.3 98.05 BCE - Building Condition Evaluation score given by OSPI SECTION 2 DISTRICT EDUCATIONAL PROGRAM STANDARDS The District's core and special program needs, which are used to define the standard of service, are addressed in the 2011 -2017 Capital Facilities Plan. Below are changes the District anticipates it will have to make to the program standards (or standard of service) because of changes in state laws and initiatives. Pasco School District Capital Facilities Plan Update Page 4 of 12 March 2014 B. Elementary Educational Program Standards Elementary school standards are projected to be reduced to levels set by the State's Quality Education Council with recommendations to be mandated under McCleary as noted in Chart 3. In addition, the District anticipates it will be expanding all -day kindergarten to all schools in 2018 under State law, adding Angelou, Markham, Livingston, McGee, Franklin and McClintock. This will require a minimum of 10 additional classrooms based on 2013 kindergarten enrollment. Grade Levels K -1 2 -3 4-6 4 5 -6 Chart 3 Elementary Class Size Recommendations by the Legislature's Quality Education Council Class size targeted by the QEC High - poverty schools Non- poverty schools 15 17 15 17 25 22 23 !Gray ES ,Whittier ES Robinson ES Longfellow ES iChess ES 'Emerson ES Frost ES 'Twain ES ;Curie ES C. Middle and High School Program Standards ,'Markham ES r _ 'McGee ES Livingston ES An el I ou ES g ;Franklin ES McClintock ES Current 25 29 29 Secondary (Middle and High) school standards also are projected to be reduced to levels set by the State's Quality Education Council with recommendations to be mandated under McCleary as noted in Chart 4. Pasco School District Capital Facilities Plan Update Page 5 of 12 March 2014 Chart 4 Secondary Class Size Recommendations by the Legislature's Quality Education Council Grade Levels 7 -8 9 -12 Class size targeted by the QEC High - poverty schools Non - poverty schools 23 25 23 Stevens MS Ochoa MS P HS CHS ,NHHS 25 McLoughlin MS SECTION 3 CAPITAL FACILITIES INVENTORY Current *32 *32 * Max 150 /day As described in the 2011- 2107 CFP, the facilities inventory serves to establish a baseline for determining the facilities necessary to accommodate future demand (student enrollment) at acceptable levels of service. Since no schools have been added since the CFP was approved, there is no change in the permanent capacity calculation. Since adoption of the 2011 -2017 CFP, the District passed a bond and has begun construction on new elementary schools that will be open in the falls of 2014 and 2015. The District also has added and will continue to add portables at all the schools as temporary housing. A. Elementary Schools As detailed more fully in the 2011 -2017 CFP, there are a total of 12 elementary schools. One (1) serves kindergarten students, seven (7) serve grades K -5 and four (4) serve grades 1 -5. The 12 elementary schools provide capacity to serve 5,908 students. There are 96 portables at the elementary schools. Since 2011, the District added new portables as temporary capacity. Of the 96 portables, 63 provide permanent capacity for 1,495 elementary students. B. Middle Schools As detailed more fully in the 2011 -2017 CFP, there are three middle schools that serve grades 6 -8. The middle schools provide capacity to serve 2,019 students. There are 64 portables at the middle schools. Since 2011, the District added sixteen (16) new portables, which provide temporary capacity. Of the 64 portables, 20 provide permanent capacity for 425 students. Pasco School District Capital Facilities Plan Update Page 6 of 12 March 2014 C. High Schools As detailed more fully in the 2011 -2017 CFP, there are two traditional high schools serving grades 9 -12. There is capacity to serve 3,994 students in the high schools. One high school, Pasco High, also has 25 portables, which provide permanent capacity for approximately 500 students. There is one alternative high school that serves grades 6 -12. The alternative school is located in 11 portables and serves over 200 students. No portables were added at the high schools since 2011. D. Support Facilities The District did not make any improvements or add support facilities to the existing inventory. D. Land Inventory The District owns eight unimproved parcels. Seven are identified in the 2011 -2017 CFP. Since 2011 the District acquired a 25 acre parcel located on Road 84. It is a potential elementary school site. SECTION 4 STUDENT ENROLLMENT PROJECTIONS A. Projected Student Enrollment Since 2011 the District received and reviewed the three enrollment forecasts. All three forecasts predict increased enrollment. For purposes of the 2014 CFP Update, the District is relying on the conservative enrollment forecast, which is prepared and published by OSPI. OSPI forecasts are for six years, starting with actual enrollment in October. In 2011, the Multi Track Year Round Task Force recommended that sixth grade become a part of the elementary schools, thereby delaying the need for middle school space and increasing the need for elementary schools which saves the taxpayers the higher cost of building a new middle school. The board approved the configuration change on October 11, 2011. This change will take place in school year 2015 -16. Below are student enrollment projections using the new configuration. Pasco School District Capital Facilities Plan Update Page 7 of 12 March 2014 Chart 5 Actual and Projected October 1 Enrollments 2013 -2019 ACTUAL AND PROJECTED OCTOBER 1 ENROLLMENTS 1423'. Actual, 159 _. Projected 1426. 148 2703' PROJECTED ENROLLMENTS 307 1611 Grade 2013 2014; 2015! 20161 2017 20181 Kindergarten 1454. 1526 1572; 1618' 1664. 1710'. Grade 1 15231 15021 1576' 1624' 1671, Grade 2 1436: 1546; 1525, 1600. 1649! 1696: Grade 3 1391 1446: 1557' 1536' 16111 1661: Grade 4 1301 1403> 1458 -" 1576 15491 1625: Grade 5 1371: 1313: 1415: 1471; 1584' 1563: Grade 6 1200' 1371' 1313: 1415! 14711 1584' K -6 Sub -Total 01 9676 30107" 10416 10834 11199 31558 Grade 7 Grade 8 7 -8 Sub -Total Grade 9 Grade 10 Grade 11 Grade 12 9 -12 Sub -Total Astrict K -12 Tot 1276 1170 2446 11441 1184' 1048; 1207 1279 2486 1558: 817' 13791 1210' 2589'. 1703' 1113> 719! 10361 4571' 1 1 1321, 1423'. 1480' 159 13821 1324. 1426. 148 2703' 2747 2906' 307 1611 _ 1841'. 1763 189! ,. 1217 1151, 125! 979; 1071; 1013' 115. 715; 974' 1007 45221 5037! 5156! 5321 SECTION 5 CAPITAL FACILITIES NEEDS In Oct. 2011 there were 9,147 students enrolled in grades K -6. In Oct. 2013 there were 9,676 students enrolled, which is an increase of 530 students. By 2019, the forecast predicts there will be 11,852 students enrolled in grades K -6, which is an additional 2,176 students over 2013. The District needs to construct new elementary schools, expand the capacity at Markham and use portables to serve the growth. In Oct. 2011 there were 2,322 students enrolled in grades 7 -8. In Oct. 2013 there were 2,446 students enrolled, which is an increase of 124 students. By 2019, the forecast predicts there will be 3,078 student enrolled in 7th and 8th grades, which is an additional 632 students. The District will add portables and use existing schools to serve the growth. In Oct. 2011 there were 4,164 students enrolled in grades 9 -12. In Oct. 2013 there were 4,492, students enrolled, which is an increase of 328 students. By 2019, the forecast predicts there will be 5,323 students, which is an increase of 831 students over 2013. The District needs to relocate New Horizons High School, which will add capacity for 200 students, and expand the capacity at Chiawana High School to serve the growth. Pasco School District Capital Facilities Plan Update Page 8 of 12 March 2014 The current capacity in the existing schools and the capacity that is needed to serve forecast growth through 2019 follows: Chart 6 2019 Needed Capacity Capacity Forecast Enrollment Needed Capacity Elementary (K -6) 7,425 11,852 4,427 Middle (7 -8) 2,594 3,078 484 High 9 -12 4,793 5,323 530 As set out in more detail below, the District plans on constructing and expanding elementary schools to serve an additional 4,173 K -6 students and will relocate New Horizons High School and expand Chiawana High School to serve 800 additional 9 -12 grade students. Portables will be used to serve additional growth and to provide temporary facilities while funding is secured to construct brick and mortar facilities. The new schools and portables will provide the needed capacity identified above. In addition to building schools that add capacity for growth, the District will make other improvements to serve students. The improvements will be constructed in three phases and cannot occur until bonds are approved by the voters. All the planned improvements, in the three phases, along with the added capacity and cost estimates, are set out below. Chart 7 Need Facility Improvements, Added Capacity and Costs Needed'Factlity Improvements Additional Capacity F Total Cost PHASE 1 Rosalind Franklin STEM ES* 667 $23,097,686 Barbara McClintock STEM ES ** 504 $20,892,573 Marie Curie STEM ES ** 720 $26,144,006 Facility Site Needs 0 $5,100,000 Structural Needs 0 $525,000 HVAC Needs 0 $1,500,000 Energy Efficiencies 0 $700,000 Markham Expansion 150 $1,272,000 ES Permanent Capacity Phase 1 2041 $79,231,265.00 12 ES Portable Classrooms * ** 266 - Temp $1,350,000 2 MS Portables Classrooms * ** 42 - Temp 225,000 Pasco School District Capital Facilities Plan Update Page 9 of 12 March 2014 Needed Facility New Horizons High School Relocation 200 $5,000,000 HS Permanent Capacity Phase 1 200 $5,000,000 Expansion 100 Total Permanent Capacity Phase 1 2241 $84,231,265 PHASE 2 New Elementary School #16 644 $28,500,000 New Elementary School #17 644 $28,500,000 New Elementary School #18 644 $28,500,000 ES Permanent Capacity Phase 2 1932 $85,500,000.00 20 Portable Classrooms * ** 460 - Temp $2,250,000 Bldn 210 TBD $2,000,000 CHS Expansion * * ** 600 $7,200,000 HS Permanent Capacity Phase 2 600 $7,200,000 Total Permanent Capacity Phase 2 2 532 Total Cost Phase 2 $94,950,000 Needed Facility Improv ements Additional Capacity Total Cost Phase 3 Livingston Replacement and Expansion 100 $29,244,997 McGee Replacement and Expansion 100 $29,244,997 ES Permanent Capacity Phase 3 200 $62,089,994 Land Acquisition (40 acres) TBD $1,600,000 Support Services Expansion Bldn 210 TBD $2,000,000 Total Permanent Capacity Phase 3 200 $65,689,994 The District's ability to fund the planned improvements that will add capacity is dependent upon the passage of bond elections at a 60% supermajority and capital construction funds from the state. Costs for improvements that add capacity are used to calculate school impact fees. School impact fees, or SEPA mitigation fees, will be used to pay for improvements that add capacity; however, they only cover a portion of the costs for the needed improvements. The Pasco School District Capital Facilities Plan Update Page 10 of 12 March 2014 majority of the costs to construct the improvements will be paid for with bonds and capital construction funds from the state once bonds are approved. SECTION 6 CAPITAL FACILITIES FINANCING PLAN As explained in the 2011 CFP, the District will use general obligation bonds, state capital construction funds and school impact or mitigation fees to pay for the capital facility improvements. The improvements that will be constructed in Phase 1, for which bonds have been approved and state construction funds are available, include the construction of three elementary schools, the addition of twelve portable classrooms at the elementary level and another two portable classrooms at the middle level. The District also needs to acquire school sites and must make a variety of improvements that are needed at existing facilities. The forecast funding sources for the Phase 1 improvements is set out below. Chart 8 Project Estimates Phase 1 Project Estimates Project Added Capacity Estimated Source of Funds Costs Bonds State Match* Impact/Mitigation General Fees " Fund Rosalind Franklin STEM ES V" 667 $23,097,686 $9,757,686 $12,715,000 $625,000 Barbara McClintock STEM 504 $20,892,573 $9,612,446 $10,655,127 $625,000 ES Marie Curie STEM ES 720 $26,144,006 $11,647,044 $14,496,962 $0 Facility Site Needs 0 $5,100,000 $5,100,000 $o $0. Existing Facility Improvements 0 $2,725,000 $2,725,000 $0 $0 Markham Expansion 150 $1,272,000 0 $0 $360,000 $912,000 ES Perm Capacity 2041 $79,231,265 $38,842,176 $37,867,089 $1,610,000 $912,000 12 ES Temp Portable 266 $1,350,000 $850,000 $0 $500,000 $0 Classrooms , ES TOTAL $80,581,265 $39,692,176 $37,867,089 $2,110,000 $912,000 2 MS Temp Portable 42 $225,000 $125,000 $0 $100,000 $0 Classrooms Per Capacity Perm Capacity 200 $5,000,000 $5,000,000 $0 $0 $0 Phase 1 total costs 85,806,265 $44,817,176 $37,867,089 $2,210,000 $912,000 Pasco School District Capital Facilities Plan Update Page 11 of 12 March 2014 * This number is an estimate of state match and is subject to verification by OSPI. ** This number is an estimate that assumes housing development will occur at a rate estimated by growth projections. ` ** This amount is less than the other similar elementary school because the district already owned the land and had already completed much of the architectural and engineering work in preparation for shovel ready construction when the bond passed. SECTION 7 SCHOOL IMPACT OR MITIGATION FEES The District's ability to fund the improvements that are needed to serve forecast growth depends on new development contributing to the cost to build the schools that will serve the students that live in new housing. The District is collecting school impact fees from development in the City and will continues to request mitigation fees from developers in Franklin County. The District files annual reports with the City regarding the use of the school impact fees. The amount of the school impact fees is based on a formula that allocates a portion of the cost to build capacity for one student to new housing. In the 2011 CFP, the cost was $32,203 per student for elementary schools and $4,500 per student for portables. This amount was used to calculate the school impact fees. In this 2014 Update, the cost is $38,819 per elementary school student and $5,357 per student for portables. The cost has increased slightly; however, the District is not interested in requesting an increase or change in the amount of the school impact fees. The District is requesting the City continue to collect school impact fees, as calculated and approved with the City's adoption of the 2011 CFP. The current amounts are: Single Family: $4683 (City collects $4,700) Multi Family: $4,525 Pasco School District Capital Facilities Plan Update Page 12 of 12 March 2014 AGENDA REPORT FOR: City Councik April 9, 2014 TO: Gary Crutch Manager Workshop Mtg.: 4/14/14 Regular Mtg.: 4/21/14 FROM: Stan Strebel, Dtputy City Manager SUBJECT: Consultant Services for New Police Facility I. REFERENCE(S): New Police Facility — Proposed Professional Services Agreement Scope and Fees II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 4/14: Discussion 4/21: MOTION: I move to approve the Professional Services Agreement with Thornhill/Hansen for the new Police Facility and, further, authorize the City Manager to sign the agreement. HI. FISCAL IMPACT: Phase 1: $24,500 Phase 2: $550.000 $574,500 IV. HISTORY AND FACTS BRIEF: A) In 2007, the City contracted with CKJT Architects to undertake a Municipal/Facility Work Space Needs Study to determine and plan for future City office space needs. The most significant recommendation resulting from the study was that future City Hall office space needs could be met within the existing City Hall structure if Police housing needs could be met in a separate facility. B) The City then moved in 2008 to prepare conceptual design plans for a new Police facility, with and without Municipal Court options (as the 40 -year lease at the Courthouse was due to run out in 2012). Police facility costs were estimated by the architect at more than $11 million in 2010 dollars. C) The passage of the Public Safety Sales Tax measure by the voters in 2011 opened the door for a new facility and new lease with the County for the Municipal Court space. Given the cost of the Court facility ($3.6 million) and the street crimes unit ($500,000 /year) also funded by the new sales tax, staff looked for a way to finance the Police facility with the remaining public safety sales tax proceeds. D) An updated project estimate (based on the 2010 conceptual plan) in late 2013 suggested a 2014 police facility project cost of $14 million, well beyond the bonding capacity of the sales tax balance (about $600,000 /year). E) In order to address the need within the existing resources, staff took an aggressive look at the proposed building size, reducing the space from an earlier projected 38,000 sq. ft. to 30,000 sq. ft. A Request for Proposals was distributed to area architectural firms challenging them to design and present an approach to construct the downsized facility for a total of $8 million. F) Following interviews with responsive consultants, staff recommends the team of Terence L. Thornhill, Architect and Hansen Design to undertake preliminary design and construction design work with the goal of having a not -to- exceed $8 million Police Facility Project ready to bid by December 2014. 4(c) V. DISCUSSION: A) The proposed budget target represents a significant cost reduction from earlier estimates (a reduction of approximately $100 /sq. ft. to $266/sq. ft.). In order to achieve the budget objective, staff challenged responding firms to present non- traditional ideas and innovative concepts that could be considered to achieve project objectives. As responsiveness in this area represented up to 45 points in the total possible 100 point score, it was one of the key factors in the recommendation of the interview team favoring Thornhill/Hansen. Other factors included, by next greatest weighting: 1) experience with public buildings; 2) experience of the project manager; 3) experience of the project team; and 4) location of primary staff. B) Given the need to carefully review the various design alterations for value and cost prior to the beginning of traditional design services, the consultant has recommended (as a first phase) the preparation of a design cost feasibility report, to be completed by June 3, (assuming a "go- ahead" date of 4/21) at a cost of $24,500. If the City is satisfied with the schematic design and cost estimates resulting from the initial report, Phase 2 (consisting of the basic design services) will be authorized. Basic design services consist of: 1) schematic design; 2) design development; 3) construction documents; 4) bidding (target of December 1); 5) construction; and 6) closeout. If it appears that total project cost/size objectives cannot be reasonably achieved, the City can choose to stop the process after Phase 1. C) Other additional services may be selected, following identification and discussion of need, such as: 1) life cycle energy consumption and operation costs; 2) possible separate bid packages for cost efficiencies; and 3) specialty consulting for security, audio /visual, communications, etc. The need for additional services will be determined as more information about the final design is available. D) The proposed agreement limits total costs for Phase 1 and Phase 2 (excluding any additional services) to a fixed sum of $574,500. This figure represents 7.86% of the estimated Maximum Allowable Construction Cost (MACC) of $7,000,000. According to the Washington Office of Financial Management "Guidelines for Determining Architectural/Engineering Fees for Public Works Building Projects," a standard fee for the prescribed services would approximate 8.25% of construction cost. The proposed fee, as a lump sum, further protects the city from increased fees by virtue of potential construction cost increases. E) If the proposed Scope and Fees are acceptable to Council, staff recommends Council approval of a Professional Services Agreement, with the expectation for final decision for Phase 2 following presentation of the Phase 1 effort, expected in June. City of Pasco Pasco Police Community services Building Fee /Scope Analysis Developed by Terence L. ThOmhill, Architects 04/10/14 Budget (overall) $ B,tp0000.0 MACC(assumed) (Maximum Allowable computation Cost) $ 7,000,000.00 Basic Servo Dump, Sum $ 550,000.00 Phase: Fee per Phase PD PmDesign - (Additional Sending marked with "' "): Addle onal Servce $ 24,500.00 Scape: 1 Imiealigate program SF efficiencies 2 Dewlap construction methods • 3 Investigate Design -Build Strategies ' 4 Investigate pre -fab options to reduce costs • 5 Investigate Intedar build out / FFE strategies • 6 Study lessons learned • 3 Develop lighting Strategy • 8 Develop shell design strategy ' 9 Develop shell typical assembly diagrams ' 10 Investigate MEP options 11 Investigate sustainable design strategies • 12 Develop inlerlor finish palette • 13 Dewlap Exterior finish palette • 14 Recommend phasing options g necessary due to budget ' 15 Develop pmlem mac mmenclations - Realistic path forward OB vs. DBB Phased - yes /mo ooestary /Twoatory MEP systems recommendation Site location & odentMlon FFE Delivery Recommendation Susalnable Design Recommendation • 16 Develop detailed Pre- Design Cost Estimate predicated on items PD12, PD13 & Pots SD Sohemaic Design Basic S.M. $ 71,500.0 scope: 1 Review owner program and applicable laws , codes &rude. 2 Prepare evaluation of owner program, schedule, budget, she and delivery method and rwtihy owner of Inconsistencies in same. 3 Present evaluation to owner and discuss ahemative approaches to design and construction to the pmjets. 4 Prepare and present preliminarydeslgn of the protect. 5 When approved, prepare schematic design dons forowner approval, including: Pregor lnarysite plan Prelimirwry, building Plans Prellminaryeectlons Prelmdrarvelevations Preliminary 3D study models 6 Considerendronmentil /susainabk design alternatives. • Additional 5ervica passibility gall design is undertaken 1 Considervalue ofaltemative mataphrl , building systems and equipment 8 Submit estimate of cost of the work ' Add thing Service possibility if detail estimate Is undertaken 9 Submittal of uhematic design it= to ow verforapprovel. DD Deep Development Bask Service $ 110,000.00 Scope: 1 Adjust project requirements and budget as coming, far owner approval 2 Transition to design development documentation including: plane sections elevations typical consttcuon details dlagamatk layout of buildingaystems 3 coordination with engineering consuRants 4 coal specifications 5 Updated cost estimate 6 SubmiUalofde 4ndevelopmecntdocstoownerarapproval CD ConsWWon Documenta Basic SeMce $ 198000.00 Scope: 1 Adjust project requirements and budget as necces n, for owner approval 2 Development of Construction Documents 3 Incorporea design requirements of governmental authamies 4 Radar owner in development of bid documents 5 Update cost estimate 6 Submittal of construction documents to owner for approval BD Bidding Bask Semite 5 11,cozoo Scope: 1 Conventional Bid process 2 RFI - Requeese for Information 3 Addenda 4 Bid opening wel tabulation CA Construction AdminlskaNOn Bivis Service $ ma'soOon Scope: 1 Conventional Construction support 2 RFI - Requests for Information 3 A51- Architects Supplemental Instructions 4 5u1pmldo /SUbstitutionreview 5 Weeklymeetingz 6 Draw Request review, comment, approval 7 Field Reports / Inspections CID ams -out Basic Service $ 11,000.00 Scape: 1 Punchibt 2 Review O &M's 3 Certlfiate ofsubstantial completion Overall Fee for Basic Services and Pre- Design Additional Services $ 574,500.00 AS Potential Additional Services (in addition to those Identified In the Pre - Design Phase) I Alternatives Cog Steaks Aoki tianal costing beyand the reactive eadmates required in basic services as requested by the agency. • 2 En<rg,WeCycle Cost Analysis All projects war 25,000 square feet are required by RCW 39.35 to be analyzed for the cast of energy consumption and operation during its entire ecorwmk $Ife. • 3 Travel and Per Diem The customary and approved mess to the A/E during the course of basic and additional services (based on state - approved rates and limited to between 50 and 350 miss). • 4 Consvucbblliry Revlaw Participation and Implementation The cost to the A/E for participation in the constructabliity review and implementation of the accepted changes. • 5 Separate Bid Packages The mat to the A/E for preparation of separate bid packages typically used In GC /CM type projects. • 6 FFE design and Pro mremamt • 7Telecommunkat Ian / Data /Securky /Access ConloolAntercom design & coordination • 8 Fast Tack Design Seralme • 9 Commisioning • 10 Design work on other areas of existing city facilhss due to relocation of Police resulted. • SS Master Site Plan Design - analyzing potential community center structure adjacent to gymnasium • 12 Enhanced Construction Support Services • 13 Other as necessary Notes: A Fann of agreement shall be City of Pasco Professional Services Agreement in conjunction with MA 8301 edited and approved by owner and architect B. Refer to AlA document B103 for additional narratives relative W individual scope hems C. Necessary additional owl., for the project shall be Identified during the Pm- Design phase of the project. D. Owner approval of all additional services agreements shall be required prior to proceeding with additional design services via Additional Services Agreement (AS). AGENDA REPORT NO. 11 FOR: City Council TO: Gary Crutchfi t anager FROM: Ahmad Qayo i, Public Works Director SUBJECT: High Speed Turbine Blowers I. REFERENCE(S): 1. High Speed Turbine Blowers - Proposed Resolution 2. High Speed Turbine Blowers - Price Quote April 9, 2014 Workshop Mtg.: 4/14/14 Regular Mtg.: 4/21/14 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 4/14: Discussion 4/21: MOTION: I move to approve Resolution No. , waiving competitive bidding requirements and approving the purchase of high speed turbine blowers. III. FISCAL IMPACT: $265,735.00 PWRF Capital Funds IV. HISTORY AND FACTS BRIEF: A) In 2012 the City completed plans for the optimization of the WWTP with goals to increase efficiency while reducing energy demand. Staff and the consultant (HDR) completed research on types of blowers to meet the current WWTP demand and the future needs as the plant grows and expands. The City bid blower equipment and received a bid from Sulzer /ABS, which Council awarded, in January 2012. The blowers were manufactured and delivered on site in late 2012. The blowers have been in operation since December of 2012 and have been very reliable, are low maintenance and have low energy consumption. B) In 2011 Staff completed an optimization plan to improve the PWRF to address the following: a. Continued compliance with NPDES permit from Ecology. b. Food processors' plan to expand production and add different products. c. Alternatives considered to create capacity at PWRF: i. Add more farm land (it was determined that farm land prices are very expensive and cost prohibitive). ii. Treat the wastewater to remove biosolids, sand and grit and BOD. d. Several phases of the project were developed. To date, Phase I and II are complete which help remove biosolids and sand grit. e. Phase III includes additional winter storage and BOD removal ponds. f. Blowers will be used for the BOD process and there is a long lead time for delivery of the blowers. V. DISCUSSION: A) The Sulzer /ABS blowers have been in operation at the WWTP for the last 15 months and have proven to be reliable, low maintenance and energy efficient. B) Sulzer /ABS high speed turbine blowers are among the best products available with a long life -cycle expectancy, ease of installation and maintenance. C) Staff recommends the purchase of the Sulzer /ABS high speed turbine blowers for Phase III of PWRF as a sole source supplier due to the efficiencies of inventory and interchangeability. 4(d) RESOLUTION NO. A RESOLUTION. waiving competitive bidding requirements for the purchase of high speed turbine blowers for the PWRF Phase III Improvements and authorizing the purchase. WHEREAS, the City has previously evaluated equipment and installed Sulzer /ABS high speed turbine blowers at the W WTP; and WHEREAS, the City is now considering the purchase of similar high speed turbine blowers for the PWRF Phase III; and WHEREAS, it is functionally desirable to be able to exchange /interchange this equipment and have similar equipment for ease of maintenance and efficiencies in order to facilitate consistent and dependable operations; and WHEREAS, the purchase of Sulzer /ABS high speed turbine blowers will allow the City to reduce the costs of operation, maintenance and repair, and the inventory of parts by having one system. WHEREAS, pursuant to RCW 39.04.280 Sulzer /ABS is the sole source of high speed turbine blowers that are interchangeable with the equipment already installed at the W WTP and the sole source which will allow the City to interchange equipment; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES RESOLVE AS FOLLOWS: Section 1. The City Council does hereby declare that the purchase of high speed turbine blowers is clearly and legitimately limited to a single source of supply, and that sole source of supply is Sulzer /ABS. Section 2. The competitive bidding requirements for the City of Pasco are hereby waived and the Pasco Public Works Department is authorized to purchase high speed turbine blowers from Sulzer /ABS in the sum of $265,000. PASSED by the City Council of the City of Pasco, Washington, this day of , 2014. CITY OF PASCO: Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney QUOTATION Attn: Reuel Klempel Company: City of Pasco Ph No.: (509) 545 -3468 Fax No.: Configuration is 2 operating lus 0 standby E -Mail: From: Jim Torony Company: Sulzer Pump Solutions (US) Inc. Ph No.: (203) 631 -0180 Fax No.: - E -Mail: Jim.Torony @sulzer.com Subject: Industrial Wastewater Equalization Lagoon Upgrade SULZER Quote No. 2012 -0695 - Rev 4 DATE 4 -10 -2014 Prices are in USD FOB: Sulzer ABS Factory Sulzer ABS Standard Terms and Conditions Apply Delivery: 26 -28 Weeks After Complete Approval Submittals: 2 - 4 weeks Validity: 30 Days Item 1 Qty Description High Speed Turbo Aeration Blower Subtotal Configuration is 2 operating lus 0 standby 2 Turbo Compressor HST 20- 4500- 1- U150 -48, 480/3160 2 Modbus communication 2 Ethernet TCP /IP Communication & 12V DC Power Supply Inlet Accessories 2 Ducted Inlet 2 Inlet Filter, Process Air, Horizontal or Vertical 2 1 Inlet Filter Adapter 400 mm Dia used with Ductwork only) 2 IAdapter 400mm dia - ON 400 /ANSI 16" 2 Inlet Silencer (integral with blower unit Outlet Accessories 2 Outlet Silencer -12" 2 Outlet Flexible Joint Steel -12" 2 Back Flow Barrier, Flapper Type - 12" 2 Manual Outlet Valve -12" Other Accessories 2 Passive Harmonic Filters - NEMA 2 Spare Parts 2 Cabinet Cooling Fliter - 2 / blower 2 Inlet Filter Pocket - INF Vert. or Ho6z. 2 / blower Testing - Warrant 2 Witness Testing - Per Factory Standard 2 Witness Testing - Third Party Testing 10 Additonal Test Points 2 Balancing Report 2 Hydrostat c Pressure Test Certificate 2 Factory Certificates 2 Standard Warranty 2 ears 2 Transport Packaging by Sea 2 Accessories Packaging 2 Travel & Lodging for Two 2 End - User's Personnel for Witness Test Page 1 of 2 QUOTATION Attn: Reuel Klempel Company: City of Pasco Ph No.: (509) 545 -34680 Fax No.: - E -Mail: Jim.Torony @sulzer.com From: Jim Torony Company: Sulzer Pump Solutions (US) Inc. Ph No.: (203) 631 -0180 Fax No.: - E -Mail: Jim.Torony @sulzer.com Subject: Industrial Wastewater Equalization Lagoon Upgrade SULZER Quote No. 2012 -0695 - Rev 4 DATE r 4/10/2014 Prices are in USD FOB: Sulzer ABS Factory Sulzer ABS Standard Terms and Conditions Apply Delivery: 26 -28 Weeks After Complete Approval Submittals: 2 - 4 weeks Validity: 30 Days Item t Description Subtotal Start-Up Assistance & Training - Freight 1 Commissioning Start up & Training) for HST, 5 Days Maximum 1 Frei ht, USA Please note that Start-Up Assistance & Training & Freight must be included in the final price. These items can not be discounted nor commissioned. Additional Field Services are available at $1,000.00 /da Total Air flow Range SCFM -1200 to 6000 Differential pressure (psi) - 7.00 Altitude ft ASL - 372 Inlet pres sure sia - 14.50 Inlet pressure losses (psi) - 0.10 Process air inlet temp. range °F - 32 to 113 Relative humidity range % - 30 to 50 Site Voltage / Phase / Fre - 480/3/60 Total Proiect NET Price $ 265,735.00 Page 2 of 2 AGENDA REPORT FOR: City Council TO: Gary Crutch Manager} FROM: Stan Strebel, D . uty City Manag 5C �/ SUBJECT: Scrap Metal Business Regulations I. REFERENCE(S): Scrap Metal Business Regulations - Proposed Ordinance April 7, 2014 Workshop Mtg.: 4/14/14 Regular Mtg.: 4/21/14 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 4/14: Discussion 4/21: MOTION: I move to adopt Ordinance No. , regarding Scrap Metal Businesses and, further, authorize publication by summary only. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) The state legislature recently enacted significant new regulations and requirements for scrap metal businesses. The new regulations, however, reserve the authority of cities to issue general business licenses, impose zoning and land use regulations as well as health and safety requirements. B) Under the current code the only language that addresses scrap metal type operations from the business licensing perspective is found in Chapter 5.12 which deals primarily with pawn shops and secondhand dealers. C) To more closely align the City's business licensing of scrap metal business with state law, the City Attorney has proposed the addition of a new Chapter 5.13 to the PMC dealing solely with scrap metal businesses. The attached proposed ordinance will align the City's regulations on licensing with state definitions. V. DISCUSSION: A) The proposed ordinance removes conflicting language from Section 5.12.010 on scrap metal and related definitions. The ordinance also establishes a base business license fee of $150 per year (the normal base fee for businesses is $75), which staff believes is reasonable in light of increased enforcement complexities with the new regulations. While in enacting the new regulations, the state preempted any local regulation of scrap metal businesses and has directed the State Department of Licensing to issue scrap metal licenses and enforce regulations, the City must provide written approval of locations where scrap metal businesses will operate in addition to certification that there are no known environmental, zoning, building code or other violations associated with a proposed license or renewal. B) Approval of the ordinance is recommended. 4(e) ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Creating a New Chapter 5.13 "Scrap Metal Business License "; Amending Section 5.12.010 "Definitions "; and Amending Section 3.07.050 "Business Licenses." WHEREAS, the Washington legislature has amended regulations for scrap metal businesses within the State of Washington reserving to the cities authority for permitting general business licensing, zoning, land use, environmental, and health and safety requirements and to impose consistent penalties for the violation thereof; and WHEREAS, such regulations are distinct and separate from those regulations affecting pawnbrokers and second -hand dealers as presently addressed in the Code, a new Chapter is required to the Code to regulate scrap metal businesses. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That a new Chapter 5.13 entitled "Scrap Metal Business License" of the Pasco Municipal Code, shall be and hereby is created and shall read as follows: Cha tp er 5.13 SCRAP METAL BUSINESS LICENSE Sections: 5.13.010 Scrap Metal Business License Required - Definitions - Fees. 5.13.020 State License Required - Adoption of Statute by Reference. 5.13.030 Prohibited Acts - Penalties. 5.13.040 Inspection of Licensed Premises and Records. 5.13.050 Enforcement. 5.13.010 SCRAP METAL BUSINESS LICENSE REQUIRED - DEFINITIONS - FEES. A) It is unlawful for any person to engage in the scrap metal business, as a scrap metal processor, scrap metal recycler, or a scrap metal supplier, without having first obtaining a license from the City, and paying the license fee. B) Scrap metal business, as defined by this Chapter, shall include: 1) "Scrap metal processor" which means a person or entity that conducts business from a permanent location within the City, that is engaged in the business of purchasing or receiving private metal property, nonferrous metal property, and commercial metal property for the purpose of altering the metal in preparation for its use Scrap Metal Business License Ordinance — Page 1 as feedstock in the manufacture of new products, and maintains a hydraulic bailer, shearing device, or shredding device for recycling. 2) "Scrap metal recycler" which means a person or entity that is engaged in the business of purchasing or receiving private metal property, nonferrous metal property, and commercial metal property for the purpose of aggregation and to sale to another scrap business and that maintains a fixed place of business within the City. 3) "Scrap metal supplier" which means a person or entity that is engaged in the business of purchasing or receiving private metal property or nonferrous metal property for the purpose of aggregation and sale to a scrap metal recycler or scrap metal processor and that does business within the City. C) The provisions of this Chapter do not apply to transactions involving metal from the components of vehicles acquired by vehicle wreckers, hulk haulers, or scrap processors licensed under Chapter 46.79 or 46.80 RCW, and acquired in accordance with those laws or transactions conducted by the following: 1) Motor vehicle dealers licensed under Chapter 46.70 RCW; 2) Persons or entities in the business of operating an automotive repair facility as defined under RCW 46.71.011; and 3) Persons or entities in the business of buying or selling empty food and beverage containers, including metal food and beverage containers. D) The license fee for each scrap metal business shall be as set forth in Chapter 3.07 of this Code for each year, plus the square foot charges and outside area charges. 5.13.020 STATE LICENSE REQUIRED - ADOPTION OF STATUTE BY REFERENCE. A) As a condition of the issuance of a scrap metal business license as provided in Section 5.13.010 above, the business license applicant shall have applied for, and received a State scrap metal license. B) For the purpose of regulating the scrap metal business, the following statutes and their subsequent amendments and additions thereto, are hereby adopted by reference: 1) RCW 19.290.010 "Definitions." 2) RCW 19.290.020 "Private metal property or nonferrous metal property - Records required." 3) RCW 19.290.030 "Metal property and metallic wire - requirements for transaction." Scrap Metal Business License Ordinance — Page 2 4) RCW 19.290.040 "Scrap metal businesses - Record of commercial accounts." 5) RCW 19.290.050 "Reports to law enforcement - Records exempt from public disclosure - Private civil liability." 6) RCW 19.290.060 "Stolen metal property - Preserving evidence." 5.13.030 PROHIBITED ACTS - PENALTIES. It is a gross misdemeanor for: A) Any person or entity to engage in the scrap metal business without having first applied for and received a scrap metal business license under this Chapter and from the Washington State Department of Licensing or engaging in such business following the expiration, or revocation of such license. B) Any person to deliberately remove, alter, or obliterate any manufacturer's make, model, or serial number, personal identification number, or identifying marks engraved or etched upon an item of private metal property, nonferrous metal property, or commercial metal property in order to deceive a scrap metal business. C) Any scrap metal business to enter into a transaction to purchase or receive any private metal property, nonferrous metal property, or commercial metal property where the manufacturer's make, model, or serial number, personal identification number, or identifying marks engraved or etched upon the property have been deliberately and conspicuously removed, altered, or obliterated. D) Any person to knowingly make, cause, or allow to be made any false entry or misstatement of any material matter in any book, record, or writing required to be kept under this Chapter and Chapter 19.290 RCW. E) Any scrap metal business to enter into a transaction to purchase or receive private metal property, nonferrous metal property, or commercial metal property from any person under the age of eighteen (18) years or any person who is discernibly under the influence of intoxicating liquor or drugs. F) Any scrap metal business to enter into a transaction to purchase or receive private metal property, nonferrous metal property, or commercial metal property with anyone whom the scrap metal business has been informed by a law enforcement agency to have been convicted of a crime involving drugs, burglary, robbery, theft, or possession of or receiving stolen property, manufacturing, delivering, or possessing with intent to deliver methamphetamine, or possession of ephedrine or any of its salts or isomers or salts of isomers, pseudoephedrine or any of its salts or isomers or salts of isomers, or anhydrous ammonia with intent to manufacture methamphetamine within the past four years whether the person is acting in his or her own behalf or as the agent of another. Scrap Metal Business License Ordinance — Page 3 G) Any person to sign the declaration required under RCW 19.290.020 knowing that the private metal property or nonferrous metal property subject to the transaction is stolen. The signature of a person on the declaration required under RCW 19.290.020 constitutes evidence of intent to defraud a scrap metal business if that person is found to have known that the private metal property or nonferrous metal property subject to the transaction was stolen. H) Any scrap metal business to possess private metal property or commercial metal property that was not lawfully purchased or received under the requirements of this Chapter or Chapter 19.290 RCW. 1) Any scrap metal business to engage in a series of transactions valued at less than thirty dollars ($30.00) with the same seller for the purposes of avoiding the requirements of RCW 19.290.030(4). J) Any person to knowingly make a false or fictitious oral or written statement or to furnish or exhibit any false, fictitious, or misrepresented identification, with the intent to deceive a scrap metal business as to the actual seller of the scrap metal. 5.13.040 INSPECTION OF LICENSED PREMISES AND RECORDS. The Police Chief of the City of Pasco, or his designee, may make periodic inspections of the licensee's licensed premises and records provided for in this Chapter and as required by Chapter 19.290 RCW, and furnish a certificate of inspection to the Department of Licensing in such manner as may be determined by the Department. Licensees are subject to unannounced periodic inspections as described in this section. 5.13.050 ENFORCEMENT. In addition to those requirements provided in Chapter 5.04 of this Code, including revocation of license, enforcement of this Chapter may include that authority granted by the following statutes, their amendments, and additions as follows: A) RCW 19.290.080 "Civil penalties." 13) RCW 19.290.220 "Scrap theft alert system." C) RCW 19.290.230 "Seizure and forfeiture." D) RCW 19.290.250 "No -buy list database program - Scrap metal business to determine if customer is listed." Section 2. That Section 5.12.010 entitled "Definitions" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 5.12.010 DEFINITIONS. Unless the context clearly requires otherwise, the definitions of this sec#on apply throughout this Chapter. Scrap Metal Business License Ordinance — Page 4 GA) Non -metal junk means any non - metal, commonly discarded item that is worn out, or has outlasted its usefulness as intended in its original form except non -metal junk does not include an item made in a former period which has enhanced value because of its age. 113 Pawnbroker means every person engaged, in whole or in part, in the business of loaning money on the security of pledges, of personal property, or deposits, or conditional sales of personal property, or the purchase or sale of personal property. EC) Precious metals means gold, silver and platinum. FD Second -hand dealer means every person engaged in whole or in part in the business of purchasing, selling, trading, consignment selling, or otherwise transferring for value, second-hand personal property, incl»d;no t- := „....n, ,,,e,,«,,,GW„_ precious metals, whether or not the person maintains a fixed place of business within the State. Second -hand dealer also includes persons or entities conducting business at flea markets or swap meets, more than three times per year. GE) Second -hand property means any item of personal property offered for sale which is not new, including metals in any form, except postage stamps, coins that are legal tender, bullion in the form of fabricated hallmarked bars, used books, and clothing of a resale value of seventy -five dollars or less, except furs. RFE) Transaction means a pledge, or the purchase of, or consignment of, or the trade of any item of personal property by a pawnbroker or a second -hand dealer from a member of the general public. IG) Term of the loan as defined in this chapter shall be set for a period of thirty days to include the date of the loan. (Ord. 2838 Sec. 1, 1991; prior code Sec. 3- 5.04.) Section 3. That Section 3.07.050 entitled "Business Licenses” of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 3.07.050 BUSINESS LICENSES: A) License Base Fee (include 1st 3000 sq R) B) Maximum License Fee Fee /Charge Reference $75.00 5.04.130 $500.00 5.04.120 Scrap Metal Business License Ordinance - Page 5 C) Square Footage Fees (ea in. of 3000) $30.00 5.04.140 D) Outside Area Charge $50.00 5.04.150 E) Late Penalty $30.00 5.04.190 1) Rentals- Dwelling units, 20% of amount due 5.04.190 per license 2) All other business licenses $30.00 5.04.190 F) Transfer Fee $37.00 5.04.080 G) Business Located Outside City Limits $75.00 5.04.160 H) Rental Dwellings - includes first unit $30.00 5.04.160 (No maximum fee) 1) Each additional unit $3.00 5.04.160 I) Auction Sales - for 3 days $75.00 5.04.150 J) Scrap Metal Business $150.00 5.13.010 JK) Bank/FinancialInstitution $200.00 5.04.160 KD Bowling Alleys - includes first alley $75.00 5.04.160 1) Each addl. alley $6.00 5.04.160 1;NW1 Commercial Rentals - includes first $75.00 5.04.160 location 1) Each additional location or unit $3.00 5.04.160 MN� Dray and Transfer - includes first truck $75.00 5.04.160 1) Each additional track $5.00 5.04.160 NQ) Hotels/Motels /Cabins Courts - base fee $75.00 5.04.160 1) Each unit $5.00 5.04.160 8P) Liquor Sales without dancing $200.00 5.05.140 (including 1st 3000 sq. ft) Scrap Metal Business License Ordinance — Page 6 RQ) Prof. Boxing/Wrestling - per show $75.00 5.04.160 QR) Sleeping Rooms/Rooming Houses $75.00 5.04.160 (min. 4 rooms) 1) Per room/unit charge $5.00 5.04.160 RS) Theaters $150.00 5.04.160 SD Special Events: 1) Athletic, Competitive or Festival $25.00 5.25.070 2) Concert $25.00 5.25.070 3) Dance Hall - without liquor $75.00 5.25.070 a) Additional square footage 4) Dance Hall - with liquor $350.00 5.25.070 a) Additional square footage 5) Demonstration $15.00 5.25.070 6) Outdoor Music Festival $25.00 5.25.070 7) Parade $15.00 5.25.070 8) Public Dance $15.00 5.25.070 9) Temporary Special Sales Event $40.00 for the 5.25.070 (maximum for event $500.00) first vendor a) Each additional vendor $20.00 5.25.070 10) Street and Intersection Closure $50.00 5.25.115 Review Fee (A)(5) TU, Flea Markets /Swap Meets/Buy & Sell $75.00 5.06.030 Marts 1) Each additional 100 sq. ft of space $5.00 5.06.030 UD Solicitors $150.00 5.08.050 Scrap Metal Business License Ordinance — Page 7 VW) Itinerant Merchants: 1) Application fee $60.00 5.10A.060 2) Monthly fee -if application approved $45.00 5.10A.060 WX) Mobile Vendors 1) Application fee $25.00 5.10A.060 2) Monthly fee -if application approved $10.00 5.10A.060 NY) Pawnshop $250.00 5.12.012 VZ) Carnivals and Circuses - first day fee $275.00 5.16A.270 1) Each and every day after first $125.00 5.16A.270 ZAA) Amusement Device Distributor $500.00 5.20.100 1) Amusement Device User $50.00 5.20.100 1 -6 machines 2) Amusement Device User $100.00 5.20.100 6+ machines A ABB)Adult Entertainment Facility: $700.00 5.27.110 1) Adult Entertainer $150.00 5.2 §7.110 2) Adult Waitperson $150.00 5.27.110 3) Adult Ent. Bus. Mgr. $150.00 5.27.110 BBfJQFor -Hire Vehicles (maximum of $50.00 5.45.050 $500.00) - per vehicle 1) Driver's Permit Fee $50.00 5.45.090 2) Operator's License - Vehicle Transfer $5.00 5.45.070 3) Photograph $5.00 5.45.110 4) Fingerprints $10.00 5.45.110 5) Criminal History Check $30.00 5.45.110 Scrap Metal Business License Ordinance — Page 8 CQDD)Sidewalk Sales No fee 5.56.010 I3BEE Mobile Home Park 1) Inspection fee $20.00 19.12.030 2) License fee $25.00 19.12.030 3) Per unit fee $3.00 19.12.030 REEF) Yard Sale Permit No fee 1) Yard Sale Sign Violation $50.00 5.25.020 17.050.020 (Ord. 4100, 2013; Ord. 4074, 2012; Ord. 3857, 2008; Ord. 3766, 2006; Ord. 3764, 2006; Ord. 3759, 2006; Ord. 3543, 2002.) Section 4. The City Clerk shall, pursuant to RCW 35.21.180, maintain no less than one copy of Chapter 19.290 RCW, and the amendments and additions thereto, including those portions which are adopted by reference by this Ordinance, for use and examination by the public prior to the effective date of this Ordinance. Section 5. This Ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this _ day of .2014. Matt Watkins, Mayor ATTEST: Debbie Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney Scrap Metal Business License Ordinance — Page 9