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HomeMy WebLinkAbout02.27.14 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY February 27,2014 4:00 p.m. The Commissioners of the Authority met in regular session at the Housing Authority of the City of Pasco & Franklin County's (HACFPC) administration office,2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., February 27,2014. 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. Mr. Bishop was welcomed to his first HACPFC board meeting as an appointed commissioner. 2. COMISSIONER ROLL CALL Upon ro11 call, those present were as follows: Present: Bishop, Dukelow, Quintanilla Absent: Clark, Garcia Mr. Bishop made a motion to excuse Ms. Clark and Mr. Garcia due to illness. Ms. Dukelow seconded the motion and it passed unanimously, 3 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Kathy Jones, Chief Financial Officer Adella Salinas, Director of Housing Services Scott Moore, Security Specialist/HQS Inspector Lisa Richwine, Administrative Assistant/Recording Secretary VISITORS - n/a 3. APPROVAL OF AGENDA: Ms. Dukelow made a motion to approve the agenda as presented. Mr. Bishop seconded the motion and it passed unanimously, 3 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of January 30,2014, and the checks listings - Bank of the West General Operating Accountchecksnumbered 51751-51954totaling$280,4l6,BankoftheWestPettyCashcheck numbered 1729 totahng $13, and Bank of the West Security Deposit Fund check numbered 1206 totaling$227 . Approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $10,266 .25 and, of that amount, $10,266.25 will be turned over for collection plus the collection processing fees. Board of Commissioners Meeting Minutes February 27,2014 Page2 of 4 5.STAFF REPORTS (a)Executive (Mr. Anderson) Fourth and Pearl Update o Currently in negotiations with funders. o NEF will buy the bonds - since the offer from NEF is $.95 per tax credit, we will not have the $550,000 in private debt. . Will utilize Wells Fargo for the construction bridge loan o In negotiations with the City of Pasco for the PILT agreement. It should go to the City Council's workshop meeting on March 10 and be formally approved on March 17. o Three general contractors were selected and sent plans for pricing. Pricing is due on March 5 to Beacon Development Group and the contractor will be selected no later than March 12. o Representatives from two property management firms were interviewed and Cascade Property Management was chosen. o The estimated start of construction is May 1,2014. o We have chosen Novogradac's Portland, OR office to provide audit functions for the Fourth and Pearl Project. PHA Plan o The PHA Plan is complete and available for public review. The Resident Advisory Board (RAB) meeting will be held on March 13. Any comments and/or recommendations received at the RAB meeting will be considered and may be incorporated into the plan which will be submitted to the Board for approval at the regular March meeting onthe 27th. Highland Park Development o The loan provided by the U.S. Department of Agriculture (USDA) for the Highland Park Development is scheduled to be paid in full on March 31,2014. Mr. Anderson advised that rather than attempt to rent the units at market rate, which will surely displace current residents who would be unable to pay that amount, we should maintain the current rental structure of the units and discontinue rental subsidy to the units after November 30,2014. Current residents have already been alerted that rental subsidy will be discontinued in November, but they will receive another notice detailing this information in September. The Commissioners agreed with this course of action and directed Mr. Anderson to proceed and have a resolution outlining those plans ready for adoption at the March meeting. Finance (Ms. Jones) . Compiled PHA Plan Information. o Working on Fourth and Pearl project. o HUD-VMS - will use numbers as of 12131 to establish annual benchmarking. o Two Department of Commerce reports are due (Cullum House, Local Units). o Financial and Single Audit completed by the State Auditor's Office (SAO). Section 8 was the focus this year. The Exit Conference is scheduled for March 6,2014 at 8 a.m. (b) F :\ExecutivdiMain\WPDATA\N4INUTES\20 1 4\0227 1 4. do cx Board of Commissioners Meeting Minutes February 27,2014 Page3 of4 Maintenance and Capital Fund (Mr. Sanders is absent) Housing Programs (Ms. Salinas) o 1 vacancy in our Farmworker units. o 4 vacancies in Public Housing. o 1 vacancy in the Local units. Security (Mr. Moore) o Produced Comply N acate and Pay/Vacate Notices as directed by program staff. o Assisting with Tenant Council creation efforts. o Issued a three-day termination due to drug activity. Maintenance staff detected the scent of marijuana as well as drug paraphernalia with residue in the unit. Tenant vacated unit without fuither incident. o Discovered gang graffiti spray painted on a wall of the local units. The incident was reported to Pasco Police Department. The graffiti has been covered and has not reappeared - will continue to watch the unit. Community Service (Ms. Richwine) . Compiled PHA Plan documentation. o Reported on service as Finance Chair to the Franklin County/Burbank Public Health and Safety Network which now focuses on the provision of services to Department of Vocational Rehabilitation (DVR) clients. 6.NEW BUSINESS (a) #l3ll4-914 Authorizing Investment of Housing Authority of the City of Pasco & Franklin County Monies in the Local Government Investment Pool Ms. Dukelow moved to adopt the resolution and Mr. Bishop seconded it. Ms. Dukelow requested discussion about the resolution. She asked whether or not mote than one person's signature would be required to access funds in the account. Staff confirmed that internal controls require two staff members to conduct any action on the account. The motion passed unanimously, 3 ayes, 0 nays. OTHER BUSINESS None EXECUTIVE SESSION No Executive Session was held. (c) (d) (e) (0 7. 8. F :\ExecutivdrMain\WPDATA\IT4INUTES\20 1 4\0227 I 4. do cx Board of Commissioners Meeting Minutes February 27,2014 Page 4 of 4 9. ADJOURNMENT The meeting was adjourned at 4:54 p.m. The Board of Commissioners will next meet in regular session on February 27,2014,4:00 p.m. Dori Clark Chair, Board of Commissioners Secretary, Board of Commissioners Minutes Prepared by: Recording Secretary F :\Executivd'Main\WPDATAMINUTES\20 l4\0227 14.docx