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HomeMy WebLinkAbout2014.03.03 Council Meeting PacketAGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. March 3, 2014 I. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. 4. 5. In (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated February 18, 2014. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve claims in the total amount of $2,023,277.41 (c) Appointments to Downtown Pasco Development Authority: (NO WRITTEN MATERIAL ON AGENDA) To appoint Isaac Cortez to Position No. 2 and Jacob Gonzalez to Position No. 3 (with the expiration date of 12/20/16); to appoint Ana Ruiz Peralta to Position No. 5 (expiration date of 12/20/14); and to reappoint Jean Ryckman to Position No. 6 and Ofelia Ochoa to Position No. 7 (with the expiration date of 12/20/18) to the Downtown Pasco Development Authority. (d) Use of TPA Reserve Account: 1. Agenda Report from Gary Crutchfield, City Manager dated February 18, 2014. 2. Letter from Visitor & Convention Bureau. To approve the 2014 Additional Reserve Account Uses for the Tourism Promotion Area in the amount of $134,000. (RC) MOTION: I move to approve the Consent Agenda as read. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (e) VISITORS - OTHER THAN AGENDA ITEMS: (a) (b) (c) REPORTS FROM COMMITTEES AND /OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) Regular Meeting 2 March 3 2014 HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Q(a) Street Vacation (MF #VAC2014 -001) a Portion of Myrtle Avenue (Ochoa). 1. Agenda Report from Dave McDonald, City Planner dated February 26, 2014. 2. Overview Map. 3. Vicinity Map. 4. Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating a portion of South Myrtle Avenue. MOTION: I move to adopt Ordinance No. , vacating a portion of Myrtle Street and, further, authorize publication by summary only. Q(b) Street Vacation (MF #VAC2013 -008) a Portion of Whipple Drive (Gonzales). 1. Agenda Report from Dave McDonald, City Planner dated February 26, 2014. 2. Overview Map. 3. Vicinity Map. 4. Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating a portion of Whipple Drive. MOTION: I move to adopt Ordinance No. , vacating a portion of Whipple Drive and, further, authorize publication by summary only. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: (None) 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (None) 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File #...... Q Quasi - Judicial Matter REMINDERS: 1. 12:00 p.m., Wednesday, March 5, 2601 N. Capitol Avenue — Franklin County Mosquito Control District Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY, Alt.) 2. 5:30 p.m., Thursday, March 6, P &R Classroom — Parks & Recreation Advisory Board Meeting. (COUNCILMEMBER SAUL MARTINEZ, Rep.; MIKE GARRISON, Alt.) 3. 6:00 -8:00 p.m., Thursday, March 6, 403 W. Lewis Street — Downtown Pasco Development Association "State of Downtown Pasco' Event. (MAYOR MATT WATKINS, COUNCILMEMBER SAUL MARTINEZ and AL YENNEY) REGULAR MEETING CALL TO ORDER: MINUTES PASCO CITY COUNCIL FEBRUARY 18, 2014 The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director and Dawn French, Police Sargent. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated February 3, 2014. (b) Bills and Communications: To approve Claims in the amount of $2,542,279.38 ($1,519,603.69 in Check Nos. 196741- 197001; $256,458.16 in Electronic Transfer Nos. 584 -585, 587, 661, 663 -664; $37,714.91 in Check Nos. 46461 - 46493, 900000017; $538,502.45 in Electronic Transfer Nos. 30065908- 30066368; $9,895.25 in Electronic Transfer Nos. 24 -30; $180,104.92 in Electronic Transfer Nos. 16 -19). To approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and parking) accounts receivable in the total amount of $274,412.99 and, of that amount, authorize $202,508.94 be turned over for collection. (c) Resolution No. 3533, a Resolution fixing the time and date for a public hearing to consider objections for the recovery of abatement costs at 114 N. 4th Avenue. To approve Resolution No. 3533, setting 7:00 pm, Monday, March 17, 2014 as the time and date to conduct a public hearing to consider objections to the assignment of abatement costs as a tax lien at 114 N. 4th Avenue. (d) Resolution No. 3534, a Resolution fixing the time and date for a public hearing to consider vacating the southernmost east/west alley in Block 27, Riverside Addition. To approve Resolution No. 3534, setting 7:00 pm, Monday, March 17, 2014 as the time and date to conduct a public hearing to consider vacating the southernmost east/west alley in Block 27, Riverside Addition. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. VISITORS - OTHER THAN AGENDA ITEMS: Mr. Alfredo Aceves, Brookings, OR, spoke about his son, Stephan Sergio Aceves, and requested the Pasco Police do a thorough investigation into his death. Ms. Kristina Aceves, 5912 Maryhill Ln., also spoke about her brother Stephan Sergio Aceves. 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 18, 2014 REPORTS FROM COMMITTEES AND /OR OFFICERS: Mr. Hoffinann reported on the Franklin County Mosquito Control District Board meeting. EXECUTIVE SESSION: Council adjourned to Executive Session at 7:12 p.m. for approximately IS minutes to discuss litigation or potential litigation with the City Manager and the City Attorney. Mayor Watkins called the meeting back to order at 7:30 p.m. ADJOURNMENT: There being no finther business, the meeting was adjourned at 7:30 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk PASSED and APPROVED this 3rd day of March, 2014. CITY OF PASCO Council Meeting of: March 3, 2014 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the se re ed or the labor performed as described herein and that the claim Is a just, due and unpaid obligatio against the city and that we are authorized to authenticate and certify to said claim. a er Dunyele son, Finance Services Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 3 day of March, 2014 that the merchandise or services hereinafter specified have been received and are approved for payment: Claims Bank Pavroll Bank en'I Bank Electronic Bank Combined Check Numbers 197002- 197173 464994 -46516 900000019- 900000020 Total Check Amount $611,572.15 $25,138.77 Total Checks $ 636,710.92 Electronic Transfer Numbers 453- 660 662 30066369 - 30066827 31 -33 20 -24 665 -789 Total EFT Amount $374,425.75 $548,086.73 $225,839.23 $238,214.78 Total EFTS $ 1,386,566.49 Grand Total $ 2,023,277.41 Councilmember Councllmember SUMMARY OF CLAIMS BY FUND: GENERALFUND 273,715.92 STREET 52,032.56 ARTERIAL STREET 0.00 STREET OVERLAY 0.00 C. D. BLOCK GRANT 26,357.44 HOME CONSORTIUM GRANT 0.00 NSP GRANT 0.00 KING COMMUNITY CENTER 2,826.14 AMBULANCE SERVICE 14,441.62 CEMETERY 1,544.41 ATHLETIC PROGRAMS 528.03 GOLF COURSE 30,938.32 SENIOR CENTER OPERATING 2,362.81 MULTI MODAL FACILITY 1,169.04 RIVERSHORE TRAIL & MARINA MAIN 144.95 SPECIAL ASSESSMNT LODGING 0.00 LITTER CONTROL 0.00 REVOLVING ABATEMENT 2,806.95 TRAC DEVELOPMENT & OPERATING 0.00 PARKS 0.00 STADIUM /CONVENTION CENTER 57.98 GENERAL CAP PROJ CONSTRUCTION 125,047.73 WATER/SEWER 141,711.05 EQUIPMENT RENTAL - OPERATING GOVERNMENTAL 38,208.01 EQUIPMENT RENTAL - OPERATING BUSINESS 13,022.61 EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL 0.00 EQUIPMENT RENTAL - REPLACEMENT BUSINESS 183.13 MEDICAUDENTAL INSURANCE 259,450.49 FLEX. 17,622.39 PAYROLL CLEARING 1,019,105.83 GRAND TOTAL ALL FUNDS: $ - 2,023,277.41 3(b).1 AGENDA REPORT TO: City Counc+Reerve FROM: Gary Cru tc y ger SUBJECT: Use of TPA Account I. REFERENCE(S): 1. Letter from Visitor & Convention Bureau February 18, 2014 Workshop Mtg.: 2/24/14 Regular Mtg.: 3/3/14 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 2/24: DISCUSSION 3/3: MOTION: I move to approve the 2014 Additional Reserve Account Uses for the Tourism Promotion Area in the amount of $134,000. III. FISCAL IMPACT: None. IV. HISTORY AND FACTS BRIEF: A) The Tourism Promotion Area (TPA) was formed in late 2004 to generate and administer the proceeds of a "per room night assessment' on hotels/motels in the Tri- Cities, unposed by the hotels themselves. B) The interlocal agreement (between Pasco, Kennewick and Richland) that created the TPA requires the annual budget and any expenditures from the TPA reserve account to be first approved by the City Council. V. DISCUSSION: A) The TPA "assessment' is remitted by the hotels to the state which, in turn, distributes it to the city in which it was collected. The city is obligated to pass the funds to the TPA, for use in accordance with the approved budget. B) The TPA Commission has voted unanimously to request an additional $134,000 in special project expenditures for 2014 from the reserve account for the following: New/Renovated Website for the Bureau ...................... .......................$130,000 Hire Sports Manager 6 -Weeks Early ........................ ............................... Jim TOTAL........................... ............................... $134,000 C) Council should approve the additional allocations of the reserve account or indicate changes necessary to gain approval. 3(d) TRI- CITIES VISITOR & CONVENTION BUREAU 714- ' 6 1,. ``..N`.-.` VISITOR 6 CONVENTION BLAEA J Tri -City Hotel -Motel Commission Tourism Reserve Balance Request P.O. Box 2241 Tri- Cities, WA 99302 -2241 509- 735 -8486 1- 800 - 254 -5824 Fax 509- 783 -9005 www.VisitTRI- CITIES.com InfoCr7VisitTR1- CITIES com The Tri -City Regional Hotel -Motel Commission has a reserve account balance of $495,577.00. Of this, $300,000.00 has been set aside as a minimum balance for contingencies, a figure which passed by unanimous vote of the TPA Commissioners in 2013. There is currently $195,577.00 available for reinvestment in new projects. The TPA Commissioners have voted to request $134,000.00 from the reserve account for the following future projects: • Fund a new /renovated website for the Tri- Cities Visitor and Convention Bureau $130,000.00 • Hire a sports sales manager six weeks prior to the budgeted start date of April 1, 2014 as stated in the Tri -City Regional Hotel -Motel Commission 2014 Business & Marketing Plan approved by the Pasco City Council on October 21. 2013. $ 4,000.00 TOTAL $134,000.00 If approved, upon completion of community branding, a website designer will be selected from companies qualified in destination marketing web design, as surfaced through an RFP process. The final decision on the website design bid will be made by the Tri -City Regional Hotel -Motel Commission and is expected to be awarded by no later than fall of 2014. Kris Watkins President & CEO AGENDA REPORT FOR: City Council r , / February 26, 2014 TO: Gary Crutchfie anger Regular Mtg.: 3/3/14 Rick White, Community & E onomic Development Director FROM: David I. McDonald, City Planner SUBJECT: STREET VACATION (MF# VAC 2014 -001) A Portion of Myrtle Ave (Ochoa) I. REFERENCE(S): 1. Overview Map 2. Vicinity Map 3. Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Conduct Public Hearing: 3/3: MOTION: I move to adopt Ordinance No. an Ordinance vacating a portion of Myrtle Street, and further, authorize publication by summary only. M. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The owner of property abutting the east and west sides of Myrtle Avenue between East "A" Street and East `B" Street submitted a petition for vacation of the east and west 10 feet of said right -of -way. B. The Council set March 3, 2014 as the date to consider the vacation. V. DISCUSSION: A. Myrtle Street was originally platted with an 80 foot right -of -way. The standard for local access streets is now 60 feet. B. The proposed vacation has been reviewed by utility providers and Century Link has underground and aerial cable in a portion of the right -of -way proposed for vacation. An easement will need to be retained for the telephone equipment. Century Link is the only utility provider impacted by the proposed vacation. 7(a) fi i \ O • v �i s •I.sA r l } iyrr- rr 1 11� r � . o r _4 UFr la P '4nV AVSONII f wt, i AV dNVIlIVW ry. 4 ! a AV 3 AV �.•� -%,Q - fir. ..a r' E yiik , 3�V AH2! Awl 1---1 h-�•1 �- • �� a eFf ���, • \� � •. O .'F Fes, _ 4• Oil '� f. WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3rd Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF SOUTH MYRTLE AVENUE. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights -of -way within the City of Pasco; and WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights -of -way; and WHEREAS, all steps and procedures required by law to vacate said right -of -way have been duly taken and performed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That the east and west 10 feet of a South Myrtle Avenue between the south right -of- way line of East "A" Street and the north right -of -way line of East "B" Street, as depicted in Exhibit "1" be and the same is hereby vacated subject to the subject to the easement retained in Section 2 hereof. Section 2. That the City shall retain an easement and the right to exercise or grant easements with respect to the southerly 230 feet of the east 10 feet of South Myrtle Avenue vacated in Section 1 above. The City shall also retain a 20- foot wide easement and the right to exercise or grant easements in and over a portion of the west 10 feet of South Myrtle Avenue vacated in Section 1 above. Said 20 -foot easement will begin at the projected north line of Lot 9, Block 4 Owen's Addition, exclusive of the attached vacated alley and shall extend northerly for a distance of 20 feet. The easements so retained shall be for the construction, repair and maintenance of public utilities and services. Section 3. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. Section 4. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 3rd day of March 2014. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk, MMC APPROVED AS TO FORM: Leland B. Kerr, City Attorney N Q� 3AVinNlVM F� O r� ,O U O UO � O 3nv 3uaaw Go cc V1 c W �y 3AV IVN'J W AGENDA REPORT FOR: City Council , February 26, 2014 TO: Gary Crutch Manager Regular Mtg.: 3/3/14 Rick White, Community & Economic Development Directort( � f FROM: David I. McDonald, City Planner SUBJECT: STREET VACATION (MF# VAC 2013 -008) A Portion of Whipple Drive Gonzales I. REFERENCE(S): 1. Overview Map 2. Vicinity Map 3. Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Conduct Public Hearing: 3/3: MOTION: I move to adopt Ordinance No. , an Ordinance vacating a portion of Whipple Drive, and further, authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The owners of property abutting the undeveloped portion of Whipple Drive submitted a petition for vacation of said right -of -way. B. The Council set March 3, 2014 as the date to consider the vacation. V. DISCUSSION: A. The portion of Whipple Drive under consideration for vacation was established with the Adams Second Addition in 1953. B. There are no utilities located in the proposed vacation area however; both the City Engineering Division and the Franklin County PUD have requested an easement be retained to preserve the opportunity to provide future inter - connection and looping of water and electrical utilities. 7(b) \ ` t ` r jyf1y ILI R a" 7T11- 40 A I •�i Mt y O� • .�� . i•t .N , Y • • !� TIC k Awl I ) RR UVON u i ON 5 jil I a„ m F it. �ctco IL U O `v O i E t , •4 0 PEW w � F • � d ,. y f 41 t � 3, WHEN RECORDED, RETURN TO: City of Pasco, City Planner 525 N. Third Avenue Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF WIIIPPLE DRIVE. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate right -of -way; and WHEREAS, all steps and procedures required by law to vacate said right -of -way have been duly taken and performed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Whipple Drive located adjacent to Lots 3 and 4 Block 1, Adams Second Addition described as follows: Beginning at the East Quarter Corner of Section 20, Township 9 North, Range 29 East, W.M. thence S01'28'43 "W along the east line of said Section 20, a distance of 332.87'; thence N8802 1'52"W a distance of 121.31' to the southeast comer of Lot 4 of the Baptist Church Short Plat No. 76 -20 as recorded under Franklin County AF # 760364944, and the True Point of Beginning; Thence N88 °21'52 "W along the south line of said Lot 4, a distance of 171.49'; thence along a curve to the left, whose radius point bears N72° 32' 16 "W afdistance of 55', an arc length of 37.51'; thence S88 °21'52 "E along a line parallel and equidistant 30' from the south line of said Lot 4, a distance of 208.14'; thence along a curve to the left, whose radius point bears S650 56' 54 "W a distance of 676.26', an arc length of 33.71' to the True Point of Beginning; as depicted in Exhibit "1" be and the same is hereby vacated subject to the easement retained in Section 2. Section 2. That the City shall retain an easement and the right to exercise or grant easements with respect to all of the vacated right -of -way described in Section I above for the construction, repair and maintenance of public utilities and services. Section 3. All property within said right -of -way vacated herein shall return to, be attached with and become a part of Lots 3 and 4, Block 1 Adams Second Addition. Section 4. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. Section 5. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 3rd day of March, 2014. Matt Watkins, Mayor ATTEST: Debra L. Clark, MMC City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney City Attorney z 03 0 • O coy¢ U � c� 00 O N Q� � Q • � N �I o M U .. N CIO r4 r