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HomeMy WebLinkAbout11.21.13 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS OF THE HOUSING AUTHORITY OF THE CITY OF PASCO & FRANKLIN COUNTY November 21, 2013 4:00 p.m. The Commissioners of the Authority met in special session at the Housing Authority of the City of Pasco & Franklin County's (HACPFC) administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m., November 21, 2013. 1. CALL TO ORDER The meeting was called to order at 4:00 p.m. 2. COMISSIONER ROLL CALL Upon roll call, those present were as follows: Present: Clark, Dukelow, Garcia, Quintanilla Absent: Kuffel Ms. Dukelow made a motion to excuse Mr. Kuffel from today's meeting. Mr. Garcia seconded it and the motion passed unanimously, 4 ayes, 0 nays. STAFF AND EX OFFICIO MEMBERS Present: Andy Anderson, Executive Director Adella Salinas, Director of Housing Services Scott Moore, Security Specialist /HQS Inspector VISITORS n/a 3. APPROVAL OF AGENDA: Mr. Garcia made a motion to approve the agenda as presented. Ms. Dukelow seconded the motion and it passed unanimously, 4 ayes, 0 nays. 4. CONSENT AGENDA The consent agenda was approved as submitted. Included were the minutes of the regular meeting of September 26, 2013, and the checks listings as follows — Bank of the West General Operating Account checks for the month of September 2013 numbered 50996 -51178 totaling $242,405 and Bank of the West Security Deposit Fund check numbered 1203 totaling $146. Also, Bank of the West General Operating Account checks for the month of October 2013 numbered 51179 -51394 totaling $274,333, Bank of the West Petty Cash checks numbered 1723 -1727 totaling $268, and Bank of the West Security Deposit Fund check numbered 1204 totaling $71. Approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $1,484.50 and, of that amount, $1,484.50 will be turned over for collection plus the collection processing fees. Board of Commissioners Meeting Minutes November 21, 2013 Page 2 of 3 5. STAFF REPORTS (a) Executive (Mr. Anderson) Mr. Anderson and Ms. Jones attended the Housing Washington Conference. o Attended Low- Income Housing Tax Credit (LIHTC) development sessions on: Financing; Sustainable design issues. While at the conference Mr. Anderson had a meeting with Beacon Development Group (BDG) and attorney, Jeff Nave, to discuss the financing timeline for project completion, as well as options for various lenders that could be approached. Sat on a panel to discuss poverty in the Tri- Cities for the current Leadership Tri - Cities class Participated in what the LIHTC developers call a "Valor Meeting" - a meeting between Zeck Butler Architects (ZBA), BDG and HACPFC regarding the project's design. o Discussed how the buildings will be located in reference to each other. o Discussed HACPFC's desire to have appliances and other hardware standardized with current inventory. Made a presentation to the Pasco City Council on October 28, 2013, regarding the 4th and Pearl Project (LIHTC). o The City wants to have meetings between the City Manager, a city council member, Mr. Anderson and an HACPFC commissioner to discuss the fact that there is no new development Franklin County. That discussion has not yet begun. Attended an Evergreen Sustainable Design Standards meeting with HACPFC's Director of Maintenance, Brett Sanders, ZBA and BDG. This was a meeting to discuss how energy savings can be designed into the LIHTCproject. Project goals and measurable targets we could meet within our budget were discussed with an emphasis to meet and exceed the Evergreen Sustainable Design Standards (EDSS). These are standards that must be met for Housing Trust Fund (HTF) consideration. Others in attendance were: Alistair Jackson (O'Brien & Co) and Dale Shafer (L &S Engineering). Chad Heimbigner (Coffman Engineering) and Craig Anderson (AHBL) participated via conference call. Neither Ms. Salinas nor Mr. Moore submitted staff reports. F:\ Executive\ Main \WPDATA \MINUTES\2013 \112113. doex Board of Commissioners Meeting Minutes November 21, 2013 Page 3 of 3 6. NEW BUSINESS (a) Resolution 413/14 -912 Authorizing the Executive Director to Execute a Pre - Development Loan with Impact Capital Ms. Dukelow made a motion to adopt the resolution as presented by staff. Mr. Garcia seconded the motion and it passed unanimously, 4 ayes, 0 nays. (b) Motions arising from board discussion of previous motions or discussion — n/a (c) Urgent matters not included in the agenda due to lack of time — n/a 7. OTHER BUSINESS — n/a 8. EXECUTIVE SESSION — no Executive Session was held 9. ADJOURNMENT The meeting was adjourned at 4:30 p.m. Due to the Christmas holiday, the regular board meeting scheduled for December 26, will be cancelled. The Board of Commissioners will next meet in regular session on January 30,2014,4:00 p.m. Dori Clark Chair, Board of Commissioners Minutes Prepared by: k��- YLZZ�- Lisa C. lchwine, CMH Recording Secretary F:\Executive Main \WPDATA \MINUTES\2013 \112113. docx F. J. Nderson, PHM Secr to , Board of Commissioners