HomeMy WebLinkAbout2013.12.16 Council Meeting PacketAGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. December 16 2013
I. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
(b) Oath of Office: City Clerk to administer the Oath of Office to Councilmembers: Mike
Garrison (District 2); Robert Hoffinann (District 3); Saul Martinez (District 4); Tom Larsen
(At- Large, Position 7).
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by
the City Council and will be enacted by roll call vote as one motion (in the form listed below).
There will be no separate discussion of these items. If further discussion is desired by
Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular
Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated December 2, 2013.
(b) Bills and Communications: (A detailed listing of claims is available for review in the
Finance Manager's office.)
1. To approve General Claims in the amount of $835,865.32 ($205,088.18 in the form of
Electronic Fund Transfer Nos. 0 through 6; and $630,777.14 in the form of Wire
Transfer Nos. 2 and 3; and Claim Warrants numbered 195905 through 196000).
2. To approve bad debt write -offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and
parking) accounts receivable in the total amount of $251,909.18 and, of that amount,
authorize $191,658.98 be turned over for collection.
(c) Federal Legislative Consulting Agreement:
1. Agenda Report from Gary Crutchfield, City Manager dated December 4, 2013.
2. Proposed Agreement.
To approve the Agreement with Gordon Thomas Honeywell Governmental Affairs for
Federal Legislative Consultant Services and, further, authorize the City Manager to sign the
Agreement.
*(d) Cancellation of Workshop Meeting. (NO WRITTEN MATERIAL ON AGENDA)
To cancel the December 23, 2013 Workshop Meeting.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND /OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through November 2013.
(c)
Regular Meeting 2 December 16, 2013
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(a) 2013 Budget Supplement:
1. Agenda Report from Dunyele Mason, Finance Manager dated December 2, 2013,
2. Proposed Ordinance Amending the 2013 Operating Budget.
3. Proposed Ordinance Amending the 2013 Capital Improvements Projects Budget.
4. Proposed Resolution Authorizing Interfund Loans.
5. Memo from Finance Manager to City Manager.
6. Exhibit 1, 2013 Budget Supplement Worksheet.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance amending the 2013 Annual Operating Budget of the
City of Pasco by providing supplement thereto; by appropriating revenue received in excess
of estimated revenues for the current year and by providing transfers and adjustment
authority.
MOTION: I move to adopt Ordinance No. , amending the 2013 Operating Budget
by providing a Revenue Supplement of $9,725,019 and an Expenditure Supplement thereto
in the amount of $13,940,276 and, further, to authorize publication by summary only.
-AND -
Ordinance No. an Ordinance relating to Supplemental Capital Improvement
Projects Budget for the Year 2013.
MOTION: I move to adopt Ordinance No. amending the 2013 Capital
Improvements Budget by providing an Expenditure Supplement thereto in the amount of
$18,245,401 and, further, to authorize publication by summary only.
-AND -
Resolution No, a Resolution authorizing interfund loans from the General Fund to
other funds.
MOTION: I move to approve Resolution No. _, authorizing temporary interfund loans
from the General Fund to the Community Development Grant Fund, the Golf Course Fund
and the General Construction Fund for a total amount of $1,870,000.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
(a) 2014 Annual Operating and Capital Projects Budgets:
1. Agenda Report from Dunyele Mason, Finance Manager dated December 11, 2013.
2. Proposed 2014 Annual Operating Budget Ordinance.
3. Proposed 2014 Capital Projects Budget Ordinance.
SECOND READING OF THE ORDINANCES
Ordinance No. 4129, an Ordinance adopting the City of Pasco Operating Budget for the
Year 2014.
MOTION: I move to adopt Ordinance No. 4129, adopting the 2014 Annual Operating
Budget and, further, to authorize publication by summary only.
-AND -
Ordinance No. 4130, an Ordinance adopting the City of Pasco Capital Projects Budget for
the Year 2014.
MOTION: I move to adopt Ordinance No. 4130, adopting the 2014 Capital Projects
Budget and, further, to authorize publication by summary only.
(b) Non - Represented Wage and Salary Plans:
I. Agenda Report from Gary Crutchfield, City Manager dated December 12, 2013.
2. Proposed Ordinance, Non - Represented, Non - Management Wage Plan.
3. Proposed Ordinance, Management Salary Plan.
Ordinance No. , an Ordinance concerning wages for certain Non - Management,
Non - Represented personnel beginning January 1, 2014.
MOTION: I move to adopt Ordinance No. , providing for certain adjustments in the
Non - Represented, Non - Management wage plan beginning January 1, 2014 and, finther, to
authorize publication by summary only.
-AND -
Ordinance No. , an Ordinance concerning the salaries for Management positions
for the calendar year 2014.
MOTION: I move to adopt Ordinance No. providing for certain adjustments in the
Management salary plan beginning January 1, 2014 and, further, to authorize publication
by summary only.
Regular Meeting 3 December 16, 2013
*(c) Weekly Claims Processing:
1. Agenda Report from Dunyele Mason, Finance Manager dated December 13, 2013.
2. Proposed Resolution Authorizing the Release of Checks Prior to Council Approval.
3. Proposed Ordinance to Increase City Manager Bond to $50,000.
Resolution No. , a Resolution authorizing the City Manager or designee to disburse
payments prior to Council's approval of claims in accordance with RCW Chapter 42.24
and the policies and procedures contained herein.
MOTION: I move to approve Resolution No. _, authorizing the City Manager or
designee to disburse payments prior to Council's approval of claims in accordance with
RCW Chapter 42.24.
-AND -
Ordinance No. , an Ordinance amending Chapter 2.16.030 of the Pasco Municipal
Code.
MOTION: I move to adopt Ordinance No. to update Pasco Municipal Code
2.16.030 to require the City Manager's bond be increased to $50,000 and, further, to
authorize publication by summary only.
(d) Resolution No. , a Resolution declaring the City's Legislative Priorities for the
2014 session of the Washington State Legislature.
1. Agenda Report from Gary Crutchfield, City Manager dated December 4, 2013.
2. 2014 Legislative Priorities Resolution.
MOTION: I move to approve Resolution No. _, declaring the City's Legislative
Priorities for the 2014 session of the Washington State Legislature.
*(e) Resolution No. , a Resolution confirming the reappointment of David L. Petersen
as Pasco Municipal Court Judge.
1. Agenda Report from Gary Crutchfield, City Manager dated December 11, 2013.
2. Proposed Resolution.
3. Contractual Agreement.
MOTION: I move to approve Resolution No._, confirming the City Manager's
reappointment of David L. Petersen as Municipal Court Judge.
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(a) Sewer System Extension Agreement (Commercial - Kahlotus Service Area):
1. Agenda Report from Mike Pawlak, City Engineer dated December 6, 2013.
2. Vicinity Map.
3. Proposed Agreement.
MOTION: I move to approve the sewer system extension agreement with Fifties I, LLC
and, further, authorize the City Manager to sign the agreement.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File #......
Q Quasi - Judicial Matter
Regular Meeting 4 December 16, 2013
REMINDERS:
1. 4:00 p.m., Monday, December 16, Ben - Franklin Transit Office — Hanford Area Economic
Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY, Rep.; SAUL
MARTINEZ, Alt.)
2. 6:00 p.m., Monday, December 16, City Hall Conference Room #1 — LEOFF Disability Board
Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK)
3. 7:30 a.m., Tuesday, December 17, 7130 W. Grandridge Blvd — Tri- Cities Visitor & Convention
Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
4. 5:30 p.m., Wednesday, December 18 — Benton, Franklin & Walla Walla Counties Good Roads &
Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA
FRANCIK, Alt.)
5. 4:00 — 6:00 p.m., Thursday, December 19, 1925 N. 2& Avenue — Pasco Chamber of Commerce
"Holiday Open House." (ALL COUNCILMEMBERS INVITED TO ATTEND)
6. 4:00 p.m., Thursday, December 19, 7130 W. Grandridge Blvd — TRIDEC Board Meeting.
(COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
11:30 a.m., Friday, December 20 — Benton - Franklin Council of Governments Board Meeting.
(COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
8. 5:00 — 6:00 p.m., Friday, December 20, Chiawana High School — 4A Washington State Football
Championship Proclamation Presentation. (MAYOR PRO -TEM REBECCA FRANCIK)
9. 5:30 p.m., Thursday, January 2, P &R Classroom — Parks & Recreation Advisory Board Meeting.
(COUNCILMEMBER SAUL MARTINEZ, Rep.; MIKE GARRISON, Alt.)
City Hall will be closed
Wednesday, December 25, 2013 and Wednesday, January 1, 2014
The first City Council meeting of the new year will be held Monday, January 6 at 7:00 p.m.
REGULAR MEETING
CALL TO ORDER:
MINUTES
PASCO CITY COUNCIL DECEMBER 2, 2013
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom
Larsen, Saul Martinez, Matt Watkins and Al Yenney.
Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel,
Deputy City Manager; Richard Terway, Administrative & Community Services Director;
Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public
Works Director; Bob Metzger, Police Chief; Bob Gear, Fire Chief; Mike Pawlak, City
Engineer and Dunyele Mason, Financial Services Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated November 18, 2013.
(b) Bills and Communications:
To approve General Claims in the amount of $2,416,554.34 ($166,907.60 in the form of
Electronic Fund Transfer Nos. 17284, 17338, 17343, 17369 and 17371; and
$2,249,646.74 in the form of Wire Transfer Nos. 1375, 1376, 1379 through 1383; and
Claim Warrants numbered 195709 through 195904).
To approve Payroll Claims in the amount of $3,415,819.94, Voucher Nos. 46274 through
46364 and 80330 through 80339; and EFT Deposit Nos. 30063171 through 30064062.
(c) Easement for Utilities from HDG Limited Partnership (MF #ESMT2013-
005):
To accept the utility easement from HDG Limited Partnership.
(d) Easement for Sidewalk from HDG Limited Partnership (MF #ESMT2013-
004):
To accept the sidewalk/access easement from HDG Limited Partnership.
MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison
seconded. Motion carried by unanimous Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS:
Mr. Michael Goines, Executive Director, Downtown Pasco Development Authority,
invited all to the Christmas Celebration events on December 13th and 14th in downtown
Pasco.
REPORTS FROM COMMITTEES AND /OR
Mayor Watkins noted Council attended a reception for the 9th District Legislators.
Mr. Larsen attended the Emergency Medical Services Board meeting.
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 2, 2013
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
2014 Annual Operating and Capital Projects Budgets.
Council and staff discussed the proposed budgets.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED
BUDGETS.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 4129, an Ordinance adopting the City of Pasco Operating Budget for
the Year 2014.
MOTION: Ms. Francik moved for the first reading of Ordinance No. 4129, for
consideration of the 2014 Annual Operation Budget. Mr. Garrison seconded. Motion
carried unanimously.
Ordinance No. 4130, an Ordinance adopting the City of Pasco Capital Projects
Budget for the Year 2014.
MOTION: Ms. Francik moved for the first reading of Ordinance No. 4130, for
consideration of the 2014 Capital Projects Budget. Mr. Garrison seconded. Motion
carried 6 -1. No — Larsen.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Ordinance No. 4131, an Ordinance establishing Saint Francis Lane as the name for
the new street connecting Chapel Hill Boulevard with Saint Thomas Drive.
MOTION: Ms. Francik moved to adopt Ordinance No. 4131, establishing a name for the
newly constructed street connecting Chapel Hill Boulevard with Saint Thomas Drive and,
further, to authorize publication by summary only. Mr. Martinez seconded. Motion
carried unanimously.
Dedication Deed for St. Francis Lane (MF #DEED2013 -008).
MOTION: Ms. Francik moved to accept the dedication deed from Tapteal II, LLC for
Saint Francis Lane. Mr. Martinez seconded. Motion carried unanimously.
Resolution No. 3522, a Resolution of the City Council of the City of Pasco,
Washington relating to Local Improvement District No. 149; fixing the time and
place for hearing on the Final Assessment Roll for Local Improvement District No.
149; and directing that notice thereof be given in the manner required by law.
MOTION: Ms. Francik moved to approve Resolution No. 3522, fixing 7:00 p.m.,
Monday, January 6, 2014 as the rescheduled time and date to conduct a public hearing to
consider the Final Assessment Roll of LID No. 149. Mr. Martinez seconded. Motion
carved unanimously.
NEW BUSINESS:
Sandifur Property Assignment Agreement:
Council and staff discussed the details of the proposed agreement.
Mr. Larsen abstained from voting on this item, as he knew the former owner of
the property.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL
2, 2013
MOTION: Ms. Francik moved to approve the Partial Assignment Agreement with West
Pasco LLC and, further, authorize the City Manager to sign the Agreement. Mr. Garrison
seconded. Motion carried unanimously.
2013 Sewer Relining — Road 44 Manholes Project:
Council and staff discussed the details of the proposed project.
MOTION: Ms. Francik moved to award the low bid for the 2013 Sewer Relining — Road
44 Manholes Project, to Realm, Inc., in the amount of $122,066.40 including sales tax
and, further, authorize the Mayor to sign the contract documents. Mr. Martinez seconded.
Motion carried by unanimous Roll Call vote.
MISCELLANEOUS DISCUSSION:
Council and staff discussed the holiday meeting schedule.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:46 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
PASSED and APPROVED this 16th day of December, 2013.
CITY OF PASCO
Council Meeting of: December 16, 2013
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
the undersigned he certify under penalty of perjury that the materials have been furnished, the
rices ran or the bor performed as described herein and that the claim is a just, due and unpaid
obli tion against th city and that we are authorized to authenticate and certify to said claim.
City riy—eTe Masph, Finance Services Manager
� r
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do
hereby certify on this 16 day of December, 2013 that the merchandise or services hereinafter specified have been received:
Check Numbers and 195905- 196000 In The Amount Of: $ 630,777.14
Electronic Funds Transfers: 2 -3
Claims Bank
Electronic Funds Transfers:
General Bank
Councilmember
In The Amount Of: $ 205,088.18
0 -6
Combined total of $835,865.32
Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND:
STREET
ARTERIAL STREET
STREET OVERLAY
C. D. BLOCK GRANT
HOME CONSORTIUM GRANT
NSP GRANT
KING COMMUNITY CENTER
AMBULANCE SERVICE
CEMETERY
ATHLETIC PROGRAMS
GOLF COURSE
SENIOR CENTER OPERATING
MULTI MODAL FACILITY
SCHOOL IMPACT FEES
SPECIAL ASSESSMNT LODGING
LITTER CONTROL
REVOLVING ABATEMENT
TRAC DEVELOPMENT & OPERATING
ECONOMIC DEVEL & INFRASTRUCT
STADIUM/CONVENTION CENTER
GENERAL CAP PROJ CONSTRUCTION
WATER/SEWER
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
EQUIPMENT RENTAL - OPERATING BUSINESS
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
MEDICAUDENTAL INSURANCE
OLD FIRE PENSION
PAYROLL CLEARING
LID CONSTRUCTION
PUBLIC FACILITIES DIST
TRI CITY ANIMAL CONTROL
SENIOR CENTER ASSOCIATION
GRAND TOTAL ALL FUNDS:
0.00
$ 835,865.32
3(b).1
AGENDA REPORT
FOR: City Council ,'` DATE: December 18, 2013
TO: Gary Crutchfield it er REGULAR: December 23, 2013
Rick Terway, Admi ' trati & , ervices Director
FROM: Dunyele Mason, Financial Services anager✓�
SUBJECT: BAD DEBT WRITE -OFF'S /COLLECTION.
I. REFERENCE (S):
Write -off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write -offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and
parking) accounts receivable in the total amount of $251,909.18 and, of that amount,
authorize $191,658.98 be turned over for collection.
RI. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write -offs are under
$10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for
collection exceed $10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non - criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un- collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY — These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
3(b).2
Amount
Direct
Referred to
Total
Write -offs
Collection
Write -offs
Utility Billing
$
122.30
428.24
550.54
Ambulance
$
60,127.90
16,432.74 _
76,560.64
Court A/R
$
.00
171,933.00
171,933.00
Code Enforcement
$
.00
2,605.00
2,605.00
Cemetery
$
.00
.00
.00
General
$
.00
.00
.00
Miscellaneous
$
.00
260.00
260.00
TOTAL:
$
60,250.20
191,658.98
251,909.18
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
3(b).2
AGENDA REPORT
TO: City Council
FROM: Gary Crutchfi Manager
SUBJECT: Federal Legisla vve Consulting Agreement
I. REFERENCE(S):
1. Proposed Agreement
December 4, 2013
Workshop Mtg.: 12/9/13
Regular Mtg.: 12/16/13
H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
12/9: Discussion
12/16: MOTION: I move to approve the agreement with Gordon Thomas Honeywell
Governmental Affairs for federal legislative consultant services and,
further, authorize the City Manager to sign the agreement.
III. FISCAL IMPACT:
$60,000 annually
IV. HISTORY AND FACTS BRIEF:
A) The city has contracted with the consulting firm of Gordon Thomas Honeywell
(GTH) for legislative assistance at the state level for several years. In early 2009,
the city entered into a separate agreement with the Washington DC division of
GTH to provide for legislative consulting services specifically geared to federal
funding for the Lewis Street Overpass Project.
B) The agreement with the Washington DC office will expire on 12/31/13 and a new
agreement is needed to sustain the consulting effort on the city's behalf in
Washington DC.
V. DISCUSSION:
A) The proposed agreement is identical to the prior agreements, except for the dates.
The scope of work, as identified in the attachment to the agreement, still focuses
on funding for construction of the Lewis Street Overpass project but also includes
lowering Pasco Levee 12 -2 as the final link in the Sacajawea Heritage River Trail.
B) The expense of the contract remains at $5,000 monthly ($60,000 annually). The
assistance of the consultant was beneficial in 2009 through Representative
Hastings' effort to obtain a $750,000 allocation for the project in the 2010 federal
budget. It is also critical to work with other legislative offices to assure the best
opportunity to have Pasco's projects included in new federal funding bills
expected sometime within the next 18 months.
C) In view of the substantial financial benefit for this particular project, staff
recommends the agreement continue for another year.
3(c)
CONSULTING AGREEMENT
GORDON THOMAS HONEYWELL & CITY OF PASCO
This Agreement is entered into by and between City of Pasco and any other party hereto, as is
identified in the consultant's signature block below (hereinafter referred to as "Consultant "),
upon the following terms and conditions:
A. Scope of Work. Consultant will advise and assist the City of Pasco in accordance with
Consultant's Scope of Work, described in Attachment "A" hereto and incorporated herein,
and Consultant will do and produce such other things as are set forth in the Scope of Work
(the "Services "). Consultant's Services will be in compliance with applicable laws,
regulations, rules, orders, licenses and permits, now or hereinafter in effect, and Consultant
shall finish such documents as may be required to effect or evidence such compliance.
B. Compensation; Expenses. The City of Pasco will pay Consultant for satisfactorily
rendered Services in accordance with the specific terms set forth in Attachment "A."
C. Invoices; Payment. Consultant will furnish the City of Pasco invoices at regular intervals,
as set forth in Attachment "A."
D. Term. Consultant shall promptly begin the Services hereunder on the date set forth in
Attachment "A" and shall terminate same on the date set forth in Attachment "A." The
City or Consultant may terminate Consultant services for convenience at any time prior to
the termination date set forth in Attachment "A," provided that the terminating party
provides 30 -days written notice to the other party.
E. Ownership of Work Product. The product of all work performed under this agreement,
including reports, and other related materials shall be the property of the City of Pasco or
its nominees, and the City of Pasco or its nominees shall have the sole right to use, sell,
license, publish or otherwise disseminate or transfer rights in such work product.
G. Independent Contractor. Consultant is an independent contractor and nothing contained
herein shall be deemed to make Consultant an employee of the City of Pasco, or to
empower Consultant to bind or obligate the City of Pasco in any way. Consultant is solely
responsible for paying all of Consultant's own tax obligations, as well as those due for any
employee/subcontractor permitted to work for Consultant hereunder.
H. Release of Claims; Indemnity. Consultant hereby releases, and shall defend, indemnify
and hold harmless the City of Pasco from and against all claims, liabilities, damages and
costs arising directly or indirectly out of, or related to, Consultant's fault, negligence, strict
liability or produce liability of Consultant, and/or that of any permitted employee or
subcontract or Consultant, pertaining to the Services hereunder.
I. Assignment. Consultant's rights and obligations hereunder shall not be assigned or
transferred without the City of Pasco's prior written consent; subject thereto, this
Agreement shall be binding upon and inure to the benefit of the parties' heirs and
successors.
J. Governing Law; Severability. This Agreement shall be governed by the laws of the State
of Washington, U.S.A. (excluding conflict of laws provisions). If any term or provision of
this Agreement is determined to be legally invalid or unenforceable by a court with lawful
jurisdiction hereover (excluding arbitrators), such term or provision shall not affect the
validity or enforceability of any remaining terms or provisions of this Agreement, and the
court shall, so far as possible, construe the invalid portion to implement the original intent
thereof.
K Arbitration. Any dispute between the parties related to or arising out of the subject matter
of this Agreement shall be resolved exclusively through binding arbitration under the
Commercial Arbitration Rules of the American Arbitration Association in Washington
State.
L. Entire Agreement; Etc. This Agreement, and its incorporated attachments hereto, state the
entire agreement between the parties regarding the subject matter hereof and supersede any
prior agreements or understandings pertaining thereto. Any modification to this Agreement
must be made in writing and signed by authorized representatives of both parties. Any
provision hereof which may be reasonably deemed to survive the expiration or termination
of this Agreement shall so survive, and remain in continuing effect. No delay or failure in
exercising any right hereunder shall be deemed to constitute a waiver of any right granted
hereunder or at law by either party.
CONSULTANT: CITY OF PASCO
Gordon Thomas Honeywell
Governmental Affairs
Sign:
Print: Tim Schellberg
Title: President
Date:
Sign:
Print: Gary Crutchfield
Title: City Manager
Date:
Federal Consulting Agreement
Gordon Thomas Honeywell & City of Pasco
Page 2 of 3
ATTACHMENT "A" TO
CONSULTING AGREEMENT
GORDON THOMAS HONEYWELL & CITY OF PASCO
A. Scope of Work: Consultant shall provide the City of Pasco with the following federal
governmental affairs services:
Identify and track all federal grants and initiatives that are available to the City of
Pasco that impact funding for the Lewis Street Overpass Project.
Lobby the Washington State Congressional delegation and other federal officials as
necessary to pursue federal grants and initiatives, including various federal
infrastructure packages: 1) for a road and/or bridge project related to the Lewis Street
Overpass Project; 2) authorization and potential funding for lowering Pasco Levee
12 -2 as the final link in the Sacajawea Heritage River Trail in the Tri- Cities.
• Identify, track and lobby for federal grants and initiatives that benefit the City of
Pasco.
• Work with the City's state legislative consultant to identify, track and lobby for joint
state and federal initiatives, grants and programs that could benefit the City.
• Work as a liaison between the City of Pasco and federal officials, Members of
Congress, congressional staff and Administration representatives to impact issues and
projects important to the City.
• Organize meetings for City of Pasco officials, local community leaders and business
leaders to support the congressional requests and provide the City of Pasco with
periodic reports and updates on effort, status and progress.
• Periodically meet in- person with City of Pasco officials to discuss issues, projects and
the status of the City's federal program.
B. Compensation/Expenses: The City of Pasco shall pay Consultant a monthly fee of $5,000
for the services listed above. Consultant shall only bill communication expenses. The
expenses shall not exceed $2,500 for the term of the contract.
C. Invoices /Payments: (a) Consultant shall furnish the City of Pasco with invoices for
services performed on a monthly basis, and (b) the City of Pasco shall pay each of
Consultant's invoices within thirty (30) days after the City's receipt and verification of
invoice.
D. Term of Agreement: Consultant's services shall commence on January 1, 2014 and shall
terminate on December 31, 2014.
Federal Consulting Agreement
Gordon Thomas Honeywell & City of Pasco
Page 3 of 3
GENERAL FUND OPERATING STATEMENT
THROUGH NOVEMBER 2013
AVAILABLE CASH BALANCE 6,740,538 9,435,473
PERCENTAGE OF BUDGET ALLOCATED FOR 11 MONTHS 92%
These statements are intended for Management use only.
'Settlement of fire contract resulted in one time payment of back wages and benefits.
6(b)
YTD
2013
% OF
YTD
TOTAL
% OF
2013
ORIGINAL
ANNUAL
2012
2012
TOTAL
ACTUAL
BUDGET
BUDGET
ACTUAL
BUDGET
ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY
6,425,711
6,400,000
100.4%
6,119,674
6,200,000
98.7%
SALES
8,813,990
8,195,000
107.6%
8,079,575
8,265,000
97.8%
PUBLIC SAFETY
1,043,601
1,000,000
104.4%
575,689
0
UTILITY
7,255,513
7,798,000
93.0%
7,262,216
7,751,660
93.7%
OTHER
1,029,014
1,065,000
96.6%
995,622
1,035,000
96.2%
LICENSES & PERMITS
1,461,279
1,108,200
131.9%
1,522,631
1,093,700
139.2%
INTERGOV'T REVENUE
1,578,943
1,495,150
105.6%
1,620,130
1,679,700
96.5%
CHARGES FOR SERVICES
4,263,745
4,498,459
94.8%
3,787,390
4,531,330
83.6%
FINES & FORFEITS
841,521
794,650
105.9%
772,963
977,200
79.1%
MISC. REVENUE
565,017
631,450
89.5%
663,425
673,245
98.5%
OTHER FINANCING SOURCES
129,224
1,295,303
10.0%
148,442
138,000
107.6%
TOTAL REVENUES
33,407,558
34,281,212
97.5%
31,547,757
32,344,835
97.5%
BEGINNING FUND BALANCE
8,546,455
7,573,573
10,649,694
10,143,620
TOTAL SOURCES
41,954,013
41,854,785
100.2%
42,197,451
42,488,455
99.3%
EXPENDITURES:
CITY COUNCIL
99,820
121,315
82.3%
103,390
118,807
87.0%
MUNICIPAL COURT
1,292,162
1,376,639
93.9%
1,216,110
1,332,334
91.3%
CITY MANAGER
950,229
962,755
98.7%
880,603
951,034
92.6%
POLICE
10,819,710
12,096,846
89.4%
9,815,645
11,451,115
85.7%
FIRE
4,260,644
4,431,366
96.1%
3,962,646
4,164,541
95.2%
FIRE- RETRO'
862,171
ADMIN & COMMUNITY SVCS
5,929,775
6,022,454
98.5%
5,796,464
6,201,703
93.5%
COMMUNITY DEVELOPMENT
1,144,096
1,332,076
85.9%
1,075,852
1,208,878
89.0%
ENGINEERING
1,519,422
1,535,558
98.9%
1,244,840
1,514,469
82.2%
MISC. NON - DEPARTMENT
4,968,118
8,125,335
61.1%
5,776,154
7,469,966
77.3%
LIBRARY
1,053,784
1,148,380
91.8%
1,051,362
1,148,380
91.6%
TOTAL EXPENDITURES
32,899,931
37,152,724
88.6%
30,923,066
35,561,227
87.0%
ENDING FUND BALANCE
9,054,082
4,702,061
11,274,385
6,927,228
TOTAL EXPEND & END FUND BAL
41,954,013
41,854,785
42,197,451
42,488,455
AVAILABLE CASH BALANCE 6,740,538 9,435,473
PERCENTAGE OF BUDGET ALLOCATED FOR 11 MONTHS 92%
These statements are intended for Management use only.
'Settlement of fire contract resulted in one time payment of back wages and benefits.
6(b)
AGENDA REPORT
December 2, 2013
FOR: City Council Workshop Meeting: 12/912
Regular Meeting: 12/16/12
TO: Gary Crutch 1d, Manager
FROM: Dunyele Mason FinanVial Services Manager
SUBJECT: 2013 BUDGET SUPPLEMENT
I. REFERENCE(S):
A) Proposed ordinance amending the 2013 Operating Budget
B) Proposed ordinance amending the 2013 Capital Improvements Projects Budget
C) Proposed resolution authorizing Interfund Loans
D) Memo from Financial Services Manager to City Manager
E) Exhibit 1 — 2013 Budget Supplement Worksheet
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
December 9: Discussion
December 16: Public Hearing
MOTION: I move to adopt Ordinance No. amending the 2013 Operating
Budget by providing a Revenue Supplement of $9,725,019 and an
Expenditure Supplement thereto in the amount of $13,940,276 and to
authorize publication by summary only.
MOTION: I move to adopt Ordinance No. amending the 2013 Capital
hnprovements Budget by providing an Expenditure Supplement thereto in
the amount of $18,245,401 and to authorize the publication by summary
only.
MOTION: I move to approve Resolution No. , authorizing temporary inter -
fund loans from the General Fund to the Community Development Grant
Fund, the Golf Course Fund and the General Construction Fund for a total
amount of $1,870,000.
III. FISCAL IMPACT:
See attached Exhibit 1— 2013 Budget Supplement Summary
IV. HISTORY AND FACTS BRIEF:
The items recommended to be included in the Supplemental Budget are for expenditures
that were unanticipated or indeterminable at the time of the 2013 Budget preparation.
Resources for the expenditures are:
1. Unanticipated revenue
2. Contributions from other funds
3. Ending fund balances
V. DISCUSSION:
Please see attached memo from the Financial Services Manager to the City Manager.
7(a)
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2013 ANNUAL OPERATING BUDGET OF THE
CITY OF PASCO BY PROVIDING SUPPLEMENT THERETO; BY APPROPRIATING
REVENUE RECEIVED IN EXCESS OF ESTIMATED REVENUES FOR THE
CURRENT YEAR AND BY PROVIDING TRANSFERS AND ADJUSTMENT
AUTHORITY.
WHEREAS, staff has identified the need to make certain revisions to the 2013 Annual
Operating budget originally adopted through Ordinance No. 4081 on December 17, 2012, and
WHEREAS, a Public Hearing has been held subsequent to due notice, and the City
Council has, after consideration, deemed the proposed Supplement to the Annual Operating
Budget necessary and appropriate; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS
FOLLOWS:
§1. Pursuant to RCW 35A.33.120, the 2013 Operating Budget be and the same is hereby
amended to provide for the following adjustments to revenue and expenditures, and by providing
authority for any necessary transfer of money within or between funds indicated.
FUND
REVENUES
EXPENSES
GENERAL FUND
1,500,000
4,754,808
STREET FUND
828,870
777,341
ARTERIAL STREET FUND
-
1,110,473
I -182 CORRIDOR TRAFFIC IMPACT
-
247,613
CD GRANT FUND
327,630
124,657
AMBULANCE FUND
737,000
497,961
CEMETERY FUND
47,000
42,000
GOLF COURSE FUND
50,000
-
SENIOR CENTER FUND
19,000
16,000
SCHOOL IMPACT FEE FUND
1,468,000
1,468,000
RIVERSHORE TRAIL & MARINA FUND
25,000
25,000
SPECIAL ASSESSMENT LODGING
-
54,000
PARK DEVELOPMENT
-
20,000
CAPITAL IMPROVEMENT FUND
-
151,304
ECONOMIC DEVELOPMENT FUND
-
490,000
LID DEBT FUND
-
5,311
GENERAL CONSTRUCTION FUND
3,861,519
3,192,570
WATER /SEWER UTILITY FUND
250,000
188,238
GOVT EQUIPMENT REPLACE FUND
42,000
350,000
BUSINESS EQUIPMENT REPLACE FUND
158,000
-
MEDICAL DENTAL FUND
OLD FIRE PENSION
411,000 370,000
- 55,000
TOTAL CITY WIDE OPERATING BUDGET 9,725,019 13,940,276
The above items are shown as revenues and appropriations to specific budgets and items
within budgets in the attachment marked "Exhibit 1— 2013 budget Supplement' the
Expenditure /Revenue detail, which is incorporated herein as though fully set forth.
§2. That the additions in appropriations and expenditures are hereby declared to exist in
the above funds for the said uses and purposes as shown above and in the Exhibit and the proper
City officials are hereby authorized and directed to issue warrants and transfer funds in
accordance with the provisions of this Ordinance.
§3. This Ordinance shall take effect five (5) days after passage and publication.
Adopted by the City Council of the City of Pasco, on this 16th day of December, 2013.
City of Pasco:
Matt Watkins, Mayor
Attest:
Debra Clark, City Clerk
Approved As To Form:
Leland B. Kerr, City Attorney
ORDINANCE NO.
AN ORDINANCE RELATING TO SUPPLEMENTAL CAPITAL IMPROVEMENT
PROJECTS BUDGET FOR THE YEAR 2013.
WHEREAS, staff has identified the need to make certain revisions to the 2013 Capital
Improvement budget originally adopted through Ordinance No. 4082 on December 17, 2012, and
WHEREAS during the year 2013 additional capital improvement expenditures became
necessary that were unanticipated and a need exists requiring a Supplement to provide for such
expenditure authority, and
WHEREAS a Public Hearing has been held subsequent to due notice, and the City
Council has after consideration, deemed the proposed Supplement to the Capital Improvements
Projects Budget necessary and appropriated; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS
FOLLOWS:
§l. The following capital improvement projects hereby authorized, budgets amended and
projects closed as detailed below:
Project Title
Fire Ladder Truck
Three Rivers Park
Lewis Street Demolish - Phase 1
Dual RT SB Road 68
Traffic Signal Controller Upgrade
Butterfield WTP - Travelling Screens
Waterline Ext - Broadmoor Tank
W WTP - Primary Clarifier No. 3
PWRF Phase 3 - Screw Press
PWRF Phase 3 - Winter Storage Pond (30 MG)
PWRF Phase 5 - EQ Basin Rebuild
2013 Well House - First Place
Current
Authority
Change In New Total
Authority Authority
- 768,160
768,160
- 10,000
10,000
- 388,214
388,214
- 75,000
75,000
- 75,000
75,000
- 391,000
391,000
- 120,000
120,000
- 20,000
20,000
255,000
255,000
487,000
487,000
500,000
500,000
200
200
Total New 2013 Projects 3,089,574 3,089,574
Current
Change In
New Total
Proiect Title
Authority
Authority
Authority
CONTINUING PROJECTS WITH 2013 INCREASES
Muni Courthouse
3,105,292
378,036
3,483,328
Financial System - HR & Payroll
170,120
27,642
197,762
Financial System - Financials
197,940
35,274
233,214
Road 68 Improvements (Phase 11)
666,963
358,037
1,025,000
Oregon Ave (SR397) - Phase 1
230,400
117,330
347,730
Powerline Road
915,907
100,000
1,015,907
Interconnect Road 68 Signals
200,000
45,000
245,000
4th Ave Corridor - North Segment
748,850
78,500
827,350
2011 STP Grant Overlays
1,116,152
125,000
1,241,152
Columbia Water Supply Project
571,273
33,494
604,767
2011 Filtrat Plant Improv (Storage Bldg)
105,300
95,200
200,500
Lift Station - Commercial & Kahlotus Hwy
1,371,990
-
1,371,990
2013 Annual Sewer Line Re- lining Program
695,000
23,476
718,476
PWRF Plant - Phase 2 - Sed Basin
940,000
143,530
1,083,530
PWRF Phase 3 - Anaerobic Pond
1,350,000
750,000
2,100,000
Total Continuing Projects with 2013 Increases
12,385,187
2,310,519
14,695,706
PROJECTS CLOSING IN 2013
City Hall Cooling Tower Replacement
220,000
-
220,000
Memorial Playground Equipment
70,000
60,000
130,000
4th Ave South Street Improve
1,357,126
(29,718)
1,327,408
St Ignatius Street
105,300
105,300
LID#149 Kurtzman - STREETS
758,799
(41,678)
717,121
2012 Alley Hard Surfacing (Chip Sealing)
20,000
(6,964)
13,036
2013 Alley Hard Surfacing (Chip Sealing)
140,000
(14,937)
125,063
ADA Access Handicap Ramp Retrofit
182,240
(182,240)
-
West Side Water Treatment Plant
12,760,528
12,760,528
2010 WWTP Improvement
1,654,851
1,654,851
Water Fill Station
104,904
-
104,904
2013 Meter Replace & Cross Connect
150,000
150,000
Riverview Pump Station
50,000
(4,000)
46,000
Water Line Replace - Road 56 (Court/Sylvester)
205,600
105,082
310,682
Com'I/U.S 12/Lewis St Water Line
507,000
(243,647)
263,353
Broadmoor Transmission Waterline
1,188,800
(1,165,681)
23,119
Annual Water Line Upsize Match
75,000
(50,000)
25,000
NW Common Lift Stations
70,706
20,046
90,752
Road 44 Sewer Odor Control
41,000
26,894
67,894
2013 Annual Sewer Line Extensions
200,000
(79,342)
120,658
2012 Annual Sewer Re- Lining - 5th Ave
215,000
11,430
226,430
LID#149 Kurtzman- STORM
45,000
-
45,000
Linda Loviisa Well Rehabilitation
163,339
24,684
188,023
2013 Annual Irrigation Line Extensions
100,000
-
100,000
Total Closing Projects
5,969,814
12,845,308
18,815,122
T TAL TOTAL
INCREASES DECREASES
$ 20,063,608 $ (1,818,207)
§2. This Ordinance shall take effect five (5) days after passage and publication.
Adopted by the City Council of the City of Pasco, on this 16th day of December, 2013.
City of Pasco:
Matt Watkins, Mayor
Attest:
Debra Clark, City Clerk
Approved As To Form:
Leland B. Kerr, City Attorney
RESOLUTION NO.
A RESOLUTION AUTHORIZING INTERFUND LOANS FROM THE
GENERAL FUND TO OTHER FUNDS.
WHEREAS, the City Council of the City of Pasco has, pursuant to RCW 35.33.121, found
that it is in the best interest of the City to lend funds from the General Fund to the Community
Development Grant Fund, the Golf Course Fund and the General Construction fund and to provide
for the repayment thereof, and
NOW, THEREFORE, THE CITY OF PASCO, WASHINGTON HEREBY
RESOLVES AS FOLLOWS:
Authorization for loans. The Financial Services Manager of the City of Pasco is
hereby authorized and directed to make the following loans from the City of Pasco
funds as follows:
(A) From the General fund to the Community Development Grant fund in the amount
of $320,000 to ensure positive fund balance as of 12/31/13.
(B) From the General fund to the Golf Course fund in the amount of $50,000 to
provide positive fund balance as of 12/31/13.
(C) From the General fund to the General Construction fund in the amount of
$1,500,000 to provide positive fund balance as of 12/31/13.
2. Terms and Memorialization. The effective dates of the loans shall be as listed below.
This resolution shall constitute memorialization of these loans and their terms.
(A) Disbursement is authorized as of 12/31/13 and repayment is due as of 1/1/2014.
The interest rate is zero percent (0 %).
(B) Disbursement is authorized as of 12/31/13 and repayment is due as of 1/1/2014.
The interest rate is zero percent (0 %).
(C) Disbursement is authorized as of 12/31/13; the interest rate set at 0% with a due
date of 1/1/2014.
PASSED by the City Council of the City of Pasco, Washington, this 16th day of December 2013.
SIGNED in authentication of its passage this 166 day of December, 2013
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk
Leland B. Kerr, City Attorney
2013 Operating & Capital Budget Supplement Memorandum
Date: December 2, 2013
To: Gary Crutchfield, City Manager
Rick Terway, Administrative & Community Services Director
From: Dunyele Mason, Financial Services Manager
Subject: 2013 OPERATING AND CAPITAL IMPROVEMENTS PROJECTS
BUDGET SUPPLEMENT
As is traditionally the case, a budget supplement is required to increase the legal spending
authority for those items unanticipated or indeterminable at the time the 2013 Annual Operating
and Capital Improvements Projects Budgets were adopted.
2013 OPERATING BUDGET SUPPLEMENT
Resources for the 2013 Operating Budget Supplement will be unanticipated revenue,
contributions from active funds, and beginning fund balance. The budget supplement ordinance
will only list those funds that will actually increase revenue and/or expenditure amounts.
GENERAL FUND
The following departments require additional authority to cover unanticipated expenditures.
Please refer to the attached Exhibit to see the affected line items. The major changes by
department in the General Fund are described below. $1,500,000 of these additional expenditures
is covered by 2013 revenues in excess of original budget and by $3,816,808 use of ending fund
balance.
Significant net changes in Department budgets are as follows:
Fire Department $1,146,000
NonDepartmental $3,608,808
Total General Fund $4,754,808
The Fire Department increase of $1,146,000 is related to:
• $771,000 higher wage costs due to contract settlement.
• $375,000 higher overtime due to employees on extended disability leave.
The NonDepartmental increase of $3,608,808 is primarily related to:
• $717,178 in additional transfers to support various new capital and construction
projects; including $378,036 (Muni Court) and $181,000 (40' Ave South) projects.
• $1,870,000 in overnight loans. $1,500,000 is to the construction fund and $320,000
to CDBG fund until grant qualified expenditures are reimbursed. The $50,000 loan
to the Golf Course Fund is a contingency loan in case December season pass sales
don't sell at the same levels as in past years.
2013 Operating & Capital Budget Supplement Memorandum
OTHER OPERATING FUNDS
STREET FUND
Budget changes for this fund all relate to various street related maintenance projects and studies.
Revenue changes consist of transfers in and grants. Some examples of these projects are Annual
Sidewalk Maintenance, Pasco Safe Routes, Court Street ADA improvements, Road 68 re-
striping, etc.
ARTERIAL STREET FUND
The Arterial Street fund provides project funding for construction work done on major streets.
$800,000 of the $1,110,473 change is funding for the Powerline Road project started in 2013.
I -182 CORRIDOR TRAFFIC IMPACT FUND
The I -182 Corridor Traffic Impact fund provides project funding for construction projects.
Funding was provided for the Powerline Road and Road 68 Phase II projects.
COMMUNITY DEVELOPMENT GRANT FUND
The Community Development Block Grant Program requires $240,000 and the HOME Program
$80,000 in interfund loans in order for the fund to have positive cash balance at year end. As a
grant fund, expenditures are made first and the grant reimbursement comes after the end of the
year. The loan will be repaid in January 1, 2014. $124,657 was transferred to the Street fund to
help pay for the Court St ADA project. $7,630 of expenditures related to grant work but which
did not qualify as grant reimbursable was funded by a transfer from the General Fund.
AMBULANCE FUND
A total expenditure budget increase of $497,961 is needed for the ambulance fund. Extended
medical time loss and wage contract settlement have pushed personnel costs $521,000 over
original budget. The overnight loan of $48,000 from last year which was paid on January 1, 2013
is also provided for. In order to cover additional costs and to reestablish a minimum fund
balance, the general fund transferred $737,000 of additional funding to the ambulance fund.
CEMETERY FUND
The level of business at the cemetery was more than originally planned for resulting in additional
revenue ($47,000) and related cost ($42,000) increases.
2013 Operating & Capital Budget Supplement Memorandum
GOLF COURSE FUND
The golf course is expected to break even for the year, however that depends heavily on the
timing of sale of season passes. The timing of season pass sales could easily shift between
December and January so, just to be conservative, a $50,000 overnight loan is budgeted for to
avoid the risk of ending the year with a negative cash balance. If sales occur as planned in
December then the overnight loan will not occur.
SENIOR CENTER FUND
Additional programs created more revenues and more program related costs than originally
budgeted. This fund is expected to operate with a $39 thousand dollar deficit for 2013. A
$10,000 transfer from the General Fund as well as fund balance was used to fund the deficit.
SCHOOL IMPACT FEE FUND
This was a new fund that was created in 2012 when the new school impact fee was approved.
This fund works as a conduit as the amounts collected from the impact fee less a small
administrative charge are passed through to the school district. Since the impact fee is related to
construction, and since it was a new fee the 2013 original budget estimate was very low. The
budget adjustment affects both revenues and expenses and simply provides the spending
authority to pass through the actual dollars collected.
RIVERSHORE TRAIL & MARINA FUND
Major repairs were made to the restrooms and no fund balance was available. Thus the costs
were paid for by a transfer from the general fund.
SPECIAL ASSESSMENT LODGING FUND
As revenues came in higher than originally planned, expenditures are also higher to the Tri-
Cities Visitor and Convention Bureau as they are paid based on a percentage of revenues
collected.
PARK DEVELOPMENT FUND
This fund collects park development fees and this year contributed $20,000 to the construction
fund to help pay for the Three Rivers Park and Memorial Playground Equipment projects.
2013 Operating & Capital Budget Supplement Memorandum
CAPITAL IMPROVEMENT FUND
This fund also contributed $10,000 to the Three Rivers Park project, $10,000 to the Memorial
Playground Equipment project and $131,304 to additional work on the Lewis St Overpass
project.
ECONOMIC DEVELOPMENT FUND
$180,000 is budgeted for the purchase of a half of farm circle to support the Process Water Reuse
Facility (PWRF). Also, $60,000 was used in 2013 to acquire an option to purchase land
originally intended for the Regional PFD Aquatics Center. Lastly, $250,000 was transferred to
the Water /Sewer Utility fund to pay for oversizing capacity increases in the PWRF improvement
projects.
LID DEBT FUND
This fund provides temporary financing for LID construction. Construction during the current
year was slightly higher than budgeted which results in an additional transfer of $5,311.
GENERAL CONSTRUCTION FUNDS
This fund collects funds from a variety of sources and constructs non - utility projects. Once
projects start other funding sources (e.g. grants) may come available. When projects are finished
under budget then additional funds are available to return from the construction fund. The 2013
Supplemental Budget of $3,192,570 relates to a variety of projects and generally represents
change in timing of expenditures between budget years. These expenditures are reflected and
offset by various funding (revenue) transfers to reflect updated construction schedules and return
of city funding replaced by federal grant funding.
WATER/SEWER UTILITY FUND
There are a variety of changes to transfers out to fund capital activities. There is a net $30,238
related to settling up the cost of the financial system software replacement project and $158,000
to provide additional replacement cost funding for four new vehicles. Two of the vehicles are for
the new Hydrant Maintenance and Sewer Pre - Treatment programs.
EQUIPMENT REPLACEMENT (GOV'T) FUND
$25,000 was provided in 2013 as a transfer in to the equipment replacement fund so that the
vehicles for the new Chief Groundsman could be purchased in early 2014. A $17,000 van for
4
2013 Operating & Capital Budget Supplement Memorandum
engineering was funded and purchased in 2013. An additional $333,000 was spent to acquire a
Ladder Truck for the fire department.
EQUIPMENT REPLACEMENT (UTILITY) FUND
The utility transferred $158,000 to the Equipment Replacement fund to provide for vehicles for
the new Hydrant Maintenance and Sewer Pre - Treatment programs and to provide additional
funding to purchase 3/< ton truck with service box for the irrigation maintenance crew. Purchases
are budgeted to occur in 2014.
MEDICAU/DENTAL INSURANCE FUND
The city is self - insured for employee medical, dental and vision. Claims to date have been higher
than expected. To provide adequate funding ($411,000) to cover higher costs ($370,000) and to
start replenishing reserves to legally required levels premiums were increased three times during
the current year. December monthly premiums are nearly 30% higher than they were in January
2013.
2013 CAPITAL IMPROVEMENT BUDGET SUPPLEMENT
Some projects will be complete by the end of 2013 and will be closed and removed from the
Capital Improvement Budget. Also, during the course of the year some capital improvements
projects exceed their original appropriation and some are new and thus not included in the 2013
Capital Improvements Projects Budget. Therefore, a supplement to the 2013 Capital
Improvements Projects Budget is required. The total amount of projects with increased authority
is $20,063,608. Projects which are closing and reduce the budget total $3,433,544. New projects
total $3,089,574 in new budget, continuing projects require increases of $2,083,543 and the net
effect of closing projects total $11,456,947.
The total overall change in the Capital Improvement Budget is $16,630,064. The amounts are
larger than in the past because two major projects (West Side Water Treatment Plant of
$12,760,528 & 2010 Wastewater Treatment Plant Improvements of $1,654,851) were closed and
removed from the Capital Improvement Budget in the prior year but were not finished. Thus the
full project budget appears in the current year as an addition to budget as well as being included
to close in 2013.
Account Description
GENERALFUND
FIRE
Wages
Overtime
NONDEPARTMENTAL
Sales tax
Building permits
Interfund loans
Interfund loans
Interfund loans
Transfer to Street Fund
Transfer to CDBG
Transfer to Ambulance fund
EXHIBIT 1 -
2013 Operating Budget Supplement
REVENUES EXPEND FUND BAL Explanation
771,000 Contract settlement and L &I coverage
375,000 Contract settlement and L &I coverage
Total Fire - 1,146,000
900,000
600,000
320,000
50,000
1,500,000
300,000
7,630
737,000
Transfers in - Subsidy
10,000
Transfer to Boat Basin
25,000
Transfer to ER fund
17,000
Transfer to ER fund
25,000
Transfers Out for Projects
617,178
Total NonDepartmental
1,500,000 3,608,808
TOTAL GENERAL FUND 1„500,000 4,754,808 (3,254,808)
STREET FUND
Quick Response Safety Grant 428,000
Transfers in - Subsidy 300,000
Transfers in for Projects 100,870
Project Services
67,184
Project Services
138,500
Interfund Engineering
19,000
Project Services
284,240
Interfund Engineering
142,000
Project Items
126,417
TOTAL STREET FUND
828,870 777,341 51,529
ARTERIAL STREET FUND
Transfers Out for Projects
1,110,473
TOTAL ARTERIAL STREET FUND
1,110,473 (11110,473)
I -182 Corridor Traffic Impact
Transfers Out for Projects 247,613
TOTAL 1 -182 Cooridor 247,613 (247,613)
CD GRANT FUND
Transfer from Gen'l Fund 7,630
Interfand loans 240,000
Interfund loans 80,000
Transfer out to Streets 124,657
TOTAL CDBG FUND 327,630 124,657 202,973
CDBG Fund cash flow overnight loan
Golf Course overnight loan
Construction Fund overnight loan (grants)
Restore fund balance
Charges not paid by Grant
Restore fund balance, Contract settlement, L &I
To provide adequate fund balance Sr. Center
Restroom project
Purchase van for Engineering
Purchase truck for Chief Groundsman
Court St ADA Upgrade
General Fund
1st & A Street Crossing Improvements
Pasco Safe Routes Phase 1
Pasco Safe Routes Phase l
Court St ADA Upgrade
Court St ADA Upgrade
Court St ADA Upgrade
Charges not paid by Grant
CDBG Program cash flow overnight loan
HOME Program cash flow overnight loan
Court St ADA Upgrade
12/5/2013 8:48 AM \ \nu \FinmW\A FINANCE MANAGER \BUDGET- DM\SUPPLEMENTS\2013 SUPP \20135UPPL BUDGET. %ISM
Account Description
AMBULANCE FUND
Transfer in - Subsidy
Wages
Overtime
LEOFF
State Industrial
Medical
2013 Operating Budget Supplement
REVENUES EXPEND FUND OAL
737,000
345,000
125,000
32,000
14,000
5,000
Interfund loan repayment 48,000
Transfers Out for Projects (71,039)
TOTAL AMBULANCE FUND 737,000 497,961 239,039
CEMETERY FUND
Explanation
Restore fund balance, Contract settlement, L &I
Contract settlement and L &I coverage
Contract settlement and L &I coverage
Contract settlement and L &I coverage
Contract settlement and L&I coverage
Contract settlement and L &I coverage
Repay overnight loan from last year end
Liners & Markers
11,000
TOTAL PARK DEVELOP FUND
More business than originally budgeted.
Other Cemetery Services
18,000
-
More business than originally budgeted.
Headstones
18,000
SENIOR CENTER FUND
More business than originally budgeted.
Wages
12,000
More business than originally budgeted.
Overture
More programs than originally budgeted.
4,000
More business than originally budgeted.
Cemetery Items
To provide adequate fund balance
20,000
More business than originally budgeted.
Miscellanous Services
Expanded services
6,000
More business than originally budgeted.
TOTAL CEMETERY FUND
47,000
42,000
5,000
GOLF COURSE FUND
Interfund loans
50,000
TOTAL PARK DEVELOP FUND
Cash flow overnight loan
TOTAL GOLF COURSE FUND
50,000
-
50,000
TOTAL CAPITAL IMPROVE FUND
- 151,304 (151,304)
SENIOR CENTER FUND
Miscellaneous Revenues
9,000
More programs than originally budgeted.
Transfers in - Subsidy
10,000
To provide adequate fund balance
Wages
3,000
Expanded services
Recreation Services
2,000
Expanded services
Program Services
9,000
Expanded services
Administrative Charge Backs
2,000
Expanded services
TOTAL SENIOR CENTER FUND
19,000
16,000
3,000
SCHOOL IMPACT FEE FUND
School District Pass Through
1,468,000
1,468,000
TOTAL SCHOOL IMPACT FUND
1,468,000
1,468,000
-
RIVERSHORE TRAH, & MARINA
Transfer from General Fund 25,000 To provide adequate fund balance
Wad 5,000 Consistent with past years' costs
Repair & Maintenance 20,000 Restroom repairs
TOTAL RIVERSHORE MARINA FUND 25,000 25,000 -
SPECIAL ASSESSMENT LODGING
Organizational Services 54,000 Higher tourism than planned.
TOTAL SPEC ASSESSMENT FUND - 54,000 (54,000)
PARK DEVELOPMENT FUND
Transfers Out for Projects
20,000
TOTAL PARK DEVELOP FUND
- 20,000 (20,000)
CAPITAL IMPROVEMENT FUND
Transfers Out for Projects
151,304
TOTAL CAPITAL IMPROVE FUND
- 151,304 (151,304)
1215/2013 8:48 AM \ \nu \Flnano \A FINANCE MANAGER \BUDGET- DM\$UPPLEMENTS\2013 SUPP\2013 SUPPL BUDGETxIsx
2013 Operating Budget Supplement
Account Description REVENUES EXPEND FUND OAL Explanation
ECONOMIC DEVELOPMENT
Land 180,000
Farm half - circle purchase
Land 60,000
Land purchase option
Transfer out 250,000
PWRF project commitment
TOTAL ECONOMIC DEVELOP FUND - 490,000
(490,000)
LID DEBT FUND
Transfers Out for Projects 5,311
TOTAL LID DEBT FUND - 5,311 (5,311)
GENERAL CONSTRUCTION FUND
Interfund loans
1,500,000
Private Contribution
50,000
Private Contri
(102,500)
30,238
210,424
TOTALWATER/SEWER UTILITY FUND
250,000
Safety Grant
STP Grants
bution - Franklin PUD
728,108
Transfers In for Projects 1,475,487
Construction Spending 3,192,570
TOTAL GEN'L CONSTRUCTION FUND 3,861,519 3,192,570 668,949
WATER/SEWER UTILITY FUND
Transfer in from Economic Dev 250,000
Memorial Playground Grant - Tire Company
4th Ave Corridor - PUD Wall
Road 68 Phase 11
PWRF capital contribution
Transfer to Equip Replace Fund
58,000
158,000
Fund new purchases
Transfers Out for Projects
New Hydrant Progam vehicle
30,238
30,000
TOTALWATER/SEWER UTILITY FUND
250,000
188,238
61,762
TOTAL UTILITY EQUIP REPL FUND
158,000 -
GOVT EQUIPMENT REPLACEMENT FUND
OLD FIRE PENSION FUND
Transfer to ER fund
25,000
55,000 Fire contract settlement effect
Truck for Chief Groundsman
Transfer from General Fond
17,000
Van for Engineering
Purchase Van for Engineering
17,000
Van for Engineering
Purchase Fire Truck
333,000
Ladder Truck
TOTAL GOVT EQUIP REPL FUND
42,000
350,000
(308,000)
UTILITY EQUIPMENT REPLACEMENT FUND
Transfer to ER Fund
58,000
Stomtwater purchase of used CCTV truck
Transfer to ER Fund
48,000
New Hydrant Progam vehicle
Transfer to ER Fund
30,000
New Pre Treatment Program
Transfer to ER Fund
22,000
3/4 ton w /Service Box for Irrigation
TOTAL UTILITY EQUIP REPL FUND
158,000 -
-
MEDICALMENTAL FUND
Medical Interfund Premium
255,000
Medical Interfund Employee Contrib
52,000
Dental Interfund Premium
104,000
Medical/Dental Claim Expenses
370,000
TOTAL MED/DENTAL FUND
411,000
370,000 41,000
OLD FIRE PENSION FUND
Pensions
55,000 Fire contract settlement effect
-
55,000 (55,000)
12/5/20138:48 AM \ \nu \Finance\A FINANCE MANAGER \8UMU - DM \SUPPLEMEWS\20135UPP\30135UPPL BUDGETAm
AGENDA REPORT
FOR: City Council (A' December 11, 2013
TO: Gary CrutchfiZxlger Regular Meeting: 12/16/13
Rick Terway, A & omm ervices Director
FROM: Dunyele Mason Financial Services Manager��\
SUBJECT: 2014 ANNUAL OPERATING AND CAPITAL PROJECTS BUDGETS
I. REFERENCE(S):
A) Proposed 2014 Annual Operating Budget Ordinance.
B) Proposed 2014 Capital Projects Budget Ordinance.
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATION:
12/16: Second Reading of Ordinances
MOTION: I move to adopt Ordinance No.4129, adopting the 2014 Annual
Operating Budget and authorize the publication by summary only.
MOTION: I move to adopt Ordinance No. 4130, adopting the 2014 Capital
Projects Budget and to authorize the publication by summary only.
III. FISCAL IMPACT:
A) $143,744,293 - Annual Operating Budget
B) $ 43,071,706 - Capital Projects Budget
IV. HISTORY AND FACTS BRIEF:
The 2014 Preliminary Budget was discussed at the Council workshop meeting held on
November 12, 2013. General Fund Revenues and Expenditures were discussed as well as
other operating fund budgets, and each City Department Head gave a briefing and
answered questions regarding oversight of their respective operating and capital projects
budgets.
On December 2, 2013 following a brief presentation of the Operating and Capital
Projects Budgets, a Public Hearing was held. Following the Public Hearing it was moved
for the first reading of the two budget ordinances and ordinance numbers were assigned.
There were no public comments nor was there any testimony for or against the passage of
either ordinance.
A copy of the 2014 Preliminary Budget document is available for review at the Pasco
Public Library. The document is also available for viewing and printing from the City's
internet site at www.pasco- wa.gov, under "Publications" and then clicking on "Financial
Reports" and then clicking on "Budget ".
V. DISCUSSION:
There were no changes made since the Public Hearing held on December 2, 2013.
8(a)
ORDINANCE NO. 4129
AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2014
WHEREAS, subsequent to due notice and public hearing thereon, the City Council of the City of Pasco has approved
an operating budget for the year 2014; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS:
Section One. The following budget containing the totals set forth for each fund for the year 2014 is hereby adopted
FUND
EXPENDITURE
REVENUE
GENERAL FUND
$ 44,487,687
$ 44,487,687
CITY STREET FUND
2,688,151
2,688,151
ARTERIAL STREET FUND
646,606
646,606
1 -182 CORRIDOR TRAFFIC IMPACT FUND
1,183,787
1,183,787
STREET OVERLAY FUND
3,713,352
3,713,352
COMMUNITY DEVELOPMENT GRANT FUND
1,438,668
1,438,668
M.L. KING JR. COMMUNITY CENTER FUND
193,051
193,051
AMBULANCE SERVICES FUND
4,139,338
4,139,338
CITY VIEW CEMETERY FUND
325,225
325,225
BOULEVARD PERPETUAL MAINTENANCE FUND
2,055,556
2,055,556
ATHLETIC PROGRAM FUND
268,419
268,419
GOLF COURSE
1,696,935
1,696,935
SENIOR CENTER OPERATING FUND
332,459
332,459
MULTI -MODAL FACILITY FUND
162,948
162,948
SCHOOL IMPACT FEES
1,502,448
1,502,448
RIVERSHORE TRAIL & MARINA MAINTENANCE FUND
28,839
28,839
SPECIAL LODGING ASSESSMENT FUND
209,494
209,494
LITTER ABATEMENT FUND
16,309
16,309
REVOLVING ABATEMENT FUND
345,799
345,799
TRAC DEVELOPMENT & OPERATING FUND
370,228
370,228
PARK DEVELOPMENT FUND
1,977,203
1,977,203
CAPITAL IMPROVEMENTS FUND
3,741,935
3,741,935
ECONOMIC & INDUSTRIAL DEVELOPMENT FUND
2,154,297
2,154,297
STADIUM/ CONVENTION CENTER FUND
401,229
401,229
LID DEBT SERVICE FUND
4,425,603
4,425,603
G.O. BOND DEBT SERVICE FUND
475,363
475,363
GENERAL CAPITAL PROJECTS
9,234,070
9,234,070
WATER / SEWER UTILITY FUND
35,732,009
35,732,009
EQUIPMENT RENTAL OPERATIONS FUND - GOVERNMENT TYPE
1,067,716
1,067,716
EQUIPMENT RENTAL OPERATIONS FUND - PROPRIETARY TYPE
542,883
542,883
EQUIPMENT RENTAL REPLACEMENT FUND - GOVERNMENT TYPE
5,734,327
5,734,327
EQUIPMENT RENTAL REPLACEMENT FUND - PROPRIETARY TYPE
2,707,832
2,707,832
MEDICAL/ DENTAL INSURANCE FUND
6,395,858
6,395,858
CENTRAL STORES FUND
12,846
12,846
CITY VIEW CEMETERY ENDOWMENT
451,525
451,525
OLD FIRE MEDICAL (OPEB)
1,443,855
1,443,855
OLD FIREMEN'S PENSION TRUST FUND
1,440,443
1,440,443
GRAND TOTAL ALL FUNDS
$ 143,744,293
143,744,293
Section Two. This Ordinance shall be in full force and effect on January 1, 2014.
PASSED by the City Council of the City of Pasco this 16th day of December, 2013.
ATTEST:
Debra L. Clark, City Clerk
Matt Watkins, Mayor
Approved as to Form: Leland B. Kerr, City Attorney
ORDINANCE NO. 4130
AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS BUDGET FOR THE YEAR 2014
WHEREAS, subsequent to due notice and public hearing thereon, the City Council for the City of Pasco has approved the following
capital Project Budget for the year 2014; NOW. THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DOES ORDAIN AS FOLLOWS:
Section One:
That the capital projects are hereby authorized as detailed. The following schedule summarizes newly authorized Projects as well as
continuing Projects and constitutes the Capital Projects Budget. The Budget is adopted at the cumulative project level.
Status
Protect Title
Continuing
General Protects 12013 Continued)
Continuing
Fire Alerting Systems
Continuing
Muni Courthouse
Continuing
Financial System - HR & Payroll
Continuing
Financial System - Financials
Continuing
Financial System - Utility & Proj Acctg
Continuing
Total General Projects (2013)
Park & Facilities (New 2014)
2014 New Memorial Shelter & ADA Path
Total Park & Facilities (2014)
Pak & Facilities 12013 Continued)
Continuing
Replace Kurtzman Pool
Continuing
Animal Shelter Facility
Continuing
30 Acre Park NW Quad
2013 Supp New Those Fivers Park
Powedine Road
Total Park & Facilities (2013)
Park & Facilities (New 2014)
2014 New Memorial Shelter & ADA Path
Total Park & Facilities (2014)
CIP Budget Increase New CIP Budget
2013 (Decreasel Protect 2014
100,000
Street Construction 12013 Continuedl
- 205,820
Routds
Continuing
4th Ave Corridor - North Segment
Continuing
Road 68 Improvements (Phase II)
Continuing
Powedine Road
Continuing
Argent Road (Road 44 to 20th Ave)
Continuing
Oregon Ave (SR397) - Phase 1
Continuing
Oregon Ave (SR397) - Phase 2
Continuing
Oregon Ave (SR397) - Enhance (Ph 2 Intersection)
Continuing
UDp149 Kurtzman - STREETS
2013 Supp New Lewis Street Demolish - Phase 1
2013 Supp New Dual RT SB Road 68
Continuing
2011 STIR Grant Overlays
Continuing
4th Ave Block Wall
Continuing
Rd 100 Widening Ph I - Sidewalk Extension
Continuing
FL9DcCS
Interconnect Road BB Signals
2013 Supp New Traffic Signal Controller Upgrade
2013 Supp New Bus Pre - Exemption @ CBC/Argent
- 1,241,152
Ramble &Utlb Pass
Continuing
Lewis St Overpass
Continuing
Lewis St One Way Couplets
- 17,900
Total Street Construction (2013)
CIP Budget Increase New CIP Budget
2013 (Decreasel Protect 2014
100,000
105,820
- 205,820
3,105,292
628,916
- 3,734,208
170,120
27,642
- 197,762
197,940
35,274
- 233,214
223,030
51,994
275,024
3,796,382
849.646
4,646,028
250,000
-
- 250.000
203,000
-
- 203.000
360.000
240,000
- 600,000
2,500,000
210,000
210,000
813,000
450,000
1,263.000
100,000 100,000
100.000 100,000
748,850
78,500
- 827,350
666,963
1,033,037
- 1,700,000
915,907
275,000
- 1,190,907
2,500,000
(100,000)
- 2,400,000
230,400
1,352,000
- 1,582,400
194,560
(2,000)
- 192,560
87.040
(38,650)
- 48.390
758,799
(41,678)
- 717,121
-
578,035
- 578,035
-
630,000
- 630,OOD
1,116,152
125,000
- 1,241,152
30,000
1,558
- 31,558
18,000
(100)
- 17,900
200,000
50,000
- 250,000
-
1,601,274
- 1,601,274
-
45.563
- 45,563
5,770,943 181,000 - 5,951,943
215,600 215,600
13,453,214 5,768,539 19,221,753
GryMVem, WaxMn¢ tan 94 20M Budget
Street Construction (New 20141
ROOS
2014 New
2014 Alley Hard Surfacing (Chip Sealing) -
- 80,000
80,000
2014 New
Road 76 Widening -
- 210,000
210,000
Ramos & Un kthOver Passes
2014 New
1 -182 O8 and On Ramp -
- 350,000
350,000
2014 New
Off Ramp at Road 44
100,000
100,000
Total Street Construction (2014) -
740,000
740,000
Economic 8Industrial D I t Construction (N 014)
2014 New
Farm Share - Valve /Meter /SCADA 2014 Replace -
107,760
107.M
Total E & I Development Construction (2014)
107,760
107.760
W-ater Construction (2013 Confinuedl
Plants. Meters & Pump Stations
Continuing
Columbia Water Supply Project 571,273
103,494 -
674,767
Continuing
2011 Filhat Plant Improv (Storage Bldg) 105,300
155,200 -
260,600
GryMVem, WaxMn¢ tan 94 20M Budget
Status Proloct Title
Continuing East Side Booster Station Upgrade (BS 2.1)
Continuing 2013 Meter Replace & Cross Connect
2013 Supp New Butterfield WTP - Travelling Screens
Disinhutron - Ex(ensions
2013 Supp New Waterline Ed- Broadmoor Tank
Totes Water Construction (2013)
Sewer Construction (2013 Cominuedl
Plant and LAY Stations
Continuing Commercial & KaNOtus Swr Ed - South
Continuing 2013 WWTP Imp - Screw Press
2013 Supp New W WTP - Primary Clarirw No. 3
Total Sewer Construction (2013)
Water Construction (New 20141
CIP Budget
Plants Meters & Pump Stations
2014 New
Butterfield WTP 24 In. Valve Replace
2014 New
Butterfield WTP -South Basin Drain By -Pass
500,000
Distribution - Exensinns
2014 New
Warnett Pipeline
2014 New
WTR Line EM - County Rd 100/Dem Rd
615,000
Total Water Construction (2014)
Sewer Construction (2013 Cominuedl
Plant and LAY Stations
Continuing Commercial & KaNOtus Swr Ed - South
Continuing 2013 WWTP Imp - Screw Press
2013 Supp New W WTP - Primary Clarirw No. 3
Total Sewer Construction (2013)
PWRF Construction (2013 Condnuedl
Continuing PWRF PIam - Phase 1- Screening
Continuing PWRF PIam - Phase 2 -Sao Basin
Continuing Phase 3 - BOO Anaerobic Ford
2013 Supp New Phase 3 - BOD- Screw Press
2013 Supp New Phase 3 - BOD Winter Storage Pond (30 MG)
2013 Supp New Phase 5 - EO Basin Rebuild
2013 Supp New Phase 6 - Valve/Meter /SCADA 2014 Replace
Total PWRF Construction (2013)
Stormwater Construction (2013 Continued)
Continuing LIDk149 Kurtzman - STORM
Continuing LID Rrvmlew Estate Stormwater
Total Stormwater Construction (2013)
Irrigation Construction 12013 Continued)
Continuing USSR Irrig Connection
Continuing Well House -Linda Loviisa
2013 Supp New 2013 Well House - First Place
Total Irrigation Construction (2013)
TOTAL CIP BUDGET
TOTAL 2013 CONTINUING
TOTAL 2014 NEW
TOTAL CIP BUDGET
CIP Budget
Sawar Construction (Now 20141
CIP Budget
Collections - Extensions
2014 New
2014 Annual Sewer Line Extensions
2014 New
30" Main (NW Area)
500,000
Coftfms - Revinemenfs
2014 New
2014 Annual Sewer Line Relining Program
2014 New
West Pasco Trunk Sewer Repair
615,000
Total Sewer Construction (2014)
PWRF Construction (2013 Condnuedl
Continuing PWRF PIam - Phase 1- Screening
Continuing PWRF PIam - Phase 2 -Sao Basin
Continuing Phase 3 - BOO Anaerobic Ford
2013 Supp New Phase 3 - BOD- Screw Press
2013 Supp New Phase 3 - BOD Winter Storage Pond (30 MG)
2013 Supp New Phase 5 - EO Basin Rebuild
2013 Supp New Phase 6 - Valve/Meter /SCADA 2014 Replace
Total PWRF Construction (2013)
Stormwater Construction (2013 Continued)
Continuing LIDk149 Kurtzman - STORM
Continuing LID Rrvmlew Estate Stormwater
Total Stormwater Construction (2013)
Irrigation Construction 12013 Continued)
Continuing USSR Irrig Connection
Continuing Well House -Linda Loviisa
2013 Supp New 2013 Well House - First Place
Total Irrigation Construction (2013)
TOTAL CIP BUDGET
TOTAL 2013 CONTINUING
TOTAL 2014 NEW
TOTAL CIP BUDGET
CIP Budget
Increase New
CIP Budget
2013
(Decrease) Prolect
201_4
210,000
290,000 -
500,000
150,000
- -
150,000
-
615,OOD -
615,000
140,000 140,000
1,036,573 1,303,694 2,340,287
260,000 260,OOD
70,000 70,000
- 10,000 10,000
372,500 372,500
712,500 712,500
1,727,609 (1,615,337) - 112,272
1,685,000 (1,185,000) - 500,000
2,340 000 2,340,000
3,412,809 (460337) 2,952.272
200,000 200,000
399,597 399,597
400,000 400.000
- 445,000 445,000
1,444,597 1,444.597
2,532,781
(311,211)
- 2,221,570
940,000
143,530
- 1,083,530
1,350,000
750,000
- 2,100,000
-
255,OOD
- 255,000
-
487,000
- 487,000
-
500,000
- 500,000
-
100,817
100,817
022,781
1,925,136
6,747,917
45,000 - - 45,000
115,000 115,000
160,000 160,000
2,499,843
15,869 -
2,515,712
60,000
(100)
59,900
60,000
60,000
2,559,843
75,769
2,635,612
30,054,402
9,912,447 3,104,857
43,071,706
30,054,402 9,912,447 - 39,966,849
3.104 857 3,104.857
30,054,402 9,912,447 3,104,857 43,071,708
Section Two: TNs Ordinance shall be in full (ace and effect on January 1, 2014
PASSED by the City Council of the City of Pasco this 23rd day of December, 2013.
ATTEST:
DEBRA L. CLARK, CITY CLERK
MATT WATKINS, MAYOR
APPROVED AS TO FORM: LELAND B. KERR, CITY ATTORNEY
QW m wua. wa~an 85 M14 Budrn
AGENDA REPORT
TO: City Council December 12, 2013
FROM: Gary Crutch fd Aanager Regular Mtg.: 12/16/13
SUBJECT: Non - Represent Wage and Salary Plans
I. REFERENCE(S):
1. Proposed Ordinance, Non - Represented, Non - Management Wage Plan
2. Proposed Ordinance, Management Salary Plan
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
MOTION: I move to adopt Ordinance No. , providing for certain
adjustments in the non - represented, non - management wage plan beginning
January 1, 2014 and, fiuther, authorize publication by summary only.
MOTION: I move to adopt Ordinance No. , providing for certain
adjustments in the management salary plan beginning January 1, 2014 and,
further, authorize publication by summary only.
III. FISCAL IMPACT:
Increase non - represented personnel cost by $237,000 annually (including COLA)
IV. HISTORY AND FACTS BRIEF:
A) The city is required to use "comparable" cities pay plans when negotiating union
contracts for police and fire employees. In the interest of fairness, the same list is
used to maintain other wage and salary plans of the city (public works non-
represented, non - management and management positions). That list of eight cities
has been largely the same over the past decade but, with the growth in population
and tax base, the "comparable cities" list is required to change. The new list of
comparables reflect those cities outside the Puget Sound area (consistent with past
arbitration decision), within 50% of Pasco's population and within 20% of Pasco's
general tax base measurement (annual property tax, sales tax and utility tax
revenues). Those eight cities are: Kennewick, Richland, Wenatchee, Walla Walla,
Mt. Vernon, Longview, Marysville and Bremerton.
B) The non - management wage plan was adjusted last year to reduce gaps particularly in
the technical positions (information systems and engineering). With the new list of
comparables, several new gaps are identified and recommended for adjustmentt.
Though the technical positions suggest new gaps, Human Resources will conduct an
analysis of those positions for comparability in 2014. The cost of the recommended
changes would approximate $97,000 annually, at the 2013 level.
C) Most of Pasco's management positions are measurably below the new comparability
list. It is recommended that the salary plan be adjusted such that all positions are
97% of (3% below) the respective comparable average. The additional cost of the
recommended changes would approximate $80,000 annually, at the 2013 level.
Though the salaries would remain below the average of the comparable cities, they
will be generally consistent with the non - management plan and managers are eligible
for annual merit award.
D) CPI -U, B/C Western Cities, October 2012 -2013, was 0.8 %. This is the same CPI
factor used for all employee groups annually.
8(b)
V. DISCUSSION:
A) Pasco, like most other cities around the state, provides a "Cost of Living
Adjustment' (COLA) to its employee pay plans, usually on an annual basis,
depending on budget conditions. Organized bargaining units (police, fire, and public
works) negotiate specific adjustments in bargaining contracts every two to three
years, which usually provide for an annual adjustment. Non - represented employees
(management and non - management) rely on direct action of the City Council after
recommendation from the executive office. The COLA attempts to maintain
purchasing power of the employee pay plan, so it typically is a large fraction of the
annual Consumer Price Index change. In view of the fact that most non - represented
positions are paid less than their comparable average, it is recommended that a
COLA of 1.0% be applied to both non - represented compensation plans.
ORDINANCE NO.
AN ORDINANCE concerning wages for certain Non - Management, Non -
Represented personnel beginning January 1, 2014.
WHEREAS, after due consideration of wage rates paid by comparable cities for certain
positions similar to those in Pasco, the City Manager has recommended certain adjustments in the
non - management wage plan; and
WHEREAS, the City Council also finds that a cost -of- living adjustment to the non -
management/non- represented wage scale of 1.0% is appropriate in consideration of the Department
of Labor's Consumer Price Index through October 2013; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. The wage scale for those non - management positions is specified in the attached
Exhibit "A" which Exhibit is incorporated by reference as if fully set forth herein. The City Manager
shall designate the appropriate hourly wage step in Exhibit "A' for each employee covered by this
Ordinance, considering the employee's time in the position, the current hourly wage, and the
evaluation of the employee's performance. Any non - represented employee, whose actual wage or
salary on January 1, 2014 exceeds the maximum for the respective grade assigned herein, shall
continue to receive said actual wage or salary during the remainder of calendar year 2014.
Section 2. The step increases set forth in Exhibit "A" are dependent upon a satisfactory
performance evaluation. If the performance evaluation of an employee demonstrates superior
performance and upon recommendation of the Department Director, the City Manager has the
discretion to advance an employee an additional pay step over that step otherwise obtainable by a
satisfactory performance evaluation.
Section 3. The wage scale set forth in Exhibit "A" shall be effective January 1, 2014 and remain
in effect until this Ordinance is amended or superseded by subsequent Ordinance.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting provision
of a prior Ordinance.
Section 5. This Ordinance shall take effect five (5) days after passage and publication according
to law.
PASSED by the City Council of the City of Pasco at a regular meeting this 16th day of
December, 2013.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
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ORDINANCE NO.
AN ORDINANCE concerning the salaries for Management positions for
the calendar year 2014.
WHEREAS, after due consideration of wage rates paid by comparable cities for certain
positions similar to those in Pasco, the City Manager has recommended certain adjustments in
the management wage plan; and
WHEREAS, the City Council also finds that a cost -of- living adjustment of 1.0% is
appropriate in consideration of the Department of Labor's Consumer Price Index through
October 2013; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. The maximum monthly salaries for management positions shall be as set forth in
Exhibit "A" attached hereto, which Exhibit is incorporated by reference as if fully set forth
herein. The schedule of maximum salaries set forth in Exhibit "A" shall be effective January 1,
2014 and shall remain effective until this Ordinance is amended or superseded by subsequent
Ordinance. The actual salary to be received by an employee occupying a management position
shall be determined by the City Manager in an amount no greater than the maximum for the
position except as authorized herein.
Section 2. A merit increase may be granted to a City employee employed in one of the
management level positions set forth in Exhibit "A ", except the City Manager, at the sole
discretion of the City Manager and within the following guidelines; provided, however, the total
of all merit increases herein authorized for the year 2014 does not exceed $50,000.
(a) Any merit increase shall be based solely upon job performance demonstrating effort and
achievement above and beyond that regularly expected of the position.
(b) Any merit increase awarded shall be for a temporary period of time to be determined by
the City Manager, provided any such merit increase shall expire not later than December 31,
2014.
Section 3. For payroll purposes only, the monthly salaries as set forth in Exhibit "A" may be
multiplied by twelve (12) and divided by two thousand eighty (2,080) (number of hours in work
year) to determine an hourly rate of pay and paychecks may be computed and paid on this hourly
basis; however, all positions listed on Exhibit "A" shall remain salaried positions.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting
provision of a prior Ordinance.
Section 5. This Ordinance shall take effect five (5) days after passage and publication
according to law.
PASSED by the City Council of the City of Pasco at a regular meeting this 16th day of
December 2013.
Matt Watkins, Mayor
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Ordinance Re: Cost of Living - Management Positions
Management Salary Scale - 2014
(Monthly Maximum)
Effective 01.01.2014 -1
Position
2013 Maximum
Salary
City Manager
13,433
Deputy City Manager
10,807
Public Works Director
Police Chief
10,504
A & CS Director
Fire Chief
10,100
C & ED Director
Finance Manager
9,797
Municipal Court Jude
9,034
City Engineer
Police Captain
9,090
HR Manager
8,686
IS Manager
Field Division Manager
8,286
Inspection Services Mana er
7,676
WWTP/W Division Manager
7,373
Recreation Services Manager
Facilities Manager
6,969
Court Administrator
6,529
Assistant Field Div. Manager
6,268
AGENDA REPORT
FOR: City Council i December 13, 2013
i
t
TO: Gary Crutch anager Regular Mtg.: 12/16/13
Rick Terway, A� five & Co Services Director
FROM: Dunyele Mason, Financial Services Manager-a�vv -`
SUBJECT: Weekly Claims Processing
I. REFERENCE(S):
A) Proposed Resolution authorizing the release of checks prior to Council's approval
B) Proposed Ordinance to increase City Manager bond to $50,000
H. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
Motion: I move to adopt Resolution No , authorizing the City Manager or designee
to disburse payments prior to Council's approval of claims in accordance with
RCW Chapter 42.24.
Motion: I move to adopt Ordinance No , to update Pasco Municipal Code 2.16.030
to require the City Manager's bond be increased to $50,000 and, further, authorize
publication by summary only.
III. HISTORY AND FACTS BRIEF:
A) In order to expedite the payment of claims, RCW 42.24.180 allows the City Council
to authorize the issuance of checks after the provisions of that chapter have been met
and after the officer designated by resolution of the taxing district, has signed the
checks, but before City Council has acted to approve the claims.
B) All of the following conditions shall be met before payment:
(1) The auditing officer and the officer designated to sign the checks shall each
have an official bond for the faithful discharge of his or her duties in an amount
not less than fifty thousand dollars. PMC 2.16.030 currently sets the City
Manager bond at $10,000 and the Finance Manager Bond at $500,000. Thus to
implement this change then the City Manager's bond would need to be
increased from $10,000 to $50,000;
(2) The city shall maintain contracting, hiring, purchasing, and disbursing policies
that implement effective internal control;
(3) The City Council shall provide for its review of claims paid and for its approval
of all checks in payment of claims at its next regularly scheduled public
meeting; and
(4) The City Council shall require that if, upon review, it disapproves some claims,
the auditing officer and the officer designated to sign the checks or warrants
shall jointly cause the disapproved claims to be recognized as receivables of the
City of Pasco and to pursue collection diligently until the amounts disapproved
are collected or until City Council is satisfied and approves the claims.
IV. DISCUSSION:
A) Currently checks are not released to vendors until Council has approved the vouchers
for payment during each regular council meeting. This process means payment of
vendor invoices can range from one and a half weeks at a minimum to four weeks at
a maximum based on how many weeks are in a month and how council meeting dates
fall. Most invoices generally take over two weeks from the time they are received
from the vendor until the time payments are mailed.
B) By writing and mailing checks every Friday and/or as they become due, the time
from when a vendor submits an invoice to the city for payment and the time it is paid
will be significantly shorter. More frequent check writing will also create efficiencies
in invoice processing within Finance by replacing some of the workload "peaks" and
"valleys" and with a more constant work flow. 8(C)
RESOLUTION NO.:
A RESOLUTION authorizing the City Manager or designee to disburse
payments prior to Council's approval of claims in accordance with RCW Chapter
42.24 and the policies and procedures contained herein.
WHEREAS, in order to expedite the payment of claims, RCW 42.24.180 allows the
legislative body of any taxing district to authorize the issuance of warrants or checks in payment
of claims after the provisions of this Chapter have been met and after the officer designated by
resolution of the taxing district, has signed the checks or warrants, but before the legislative body
has acted to approve the claims; and
WHEREAS, all of the following conditions shall be met before payment:
(1) The auditing officer and the officer designated to sign the checks or warrants shall
each have an official bond for the faithful discharge of his or her duties in an
amount not less than fifty thousand dollars;
(2) The city shall maintain contracting, hiring, purchasing, and disbursing policies that
implement effective internal control;
(3) The City Council shall provide for its review of claims paid and for its approval of
all checks or warrants issued in payment of claims at its next regularly scheduled
public meeting; and
(4) The City Council shall require that if, upon review, it disapproves some claims, the
auditing officer and the officer designated to sign the checks or warrants shall
jointly cause the disapproved claims to be recognized as receivables of the City of
Pasco and to pursue collection diligently until the amounts disapproved are
collected or until City Council is satisfied and approves the claims; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. That the Pasco City Council hereby approves the City Manager or designee to
disburse payments prior to Council's approval of claims in accordance with RCW Chapter 42.24.
PASSED by the City Council of the City of Pasco at its regular meeting this 16d' day of
December, 2013.
Matt Watkins Mayor
ATTEST:
APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
ORDINANCE NO.:
AN ORDINANCE AMENDING CHAPTER 2.16.030 OF THE
PASCO MUNICIPAL CODE.
WHEREAS, in order to expedite the payment of claims, RCW 42.24.180 allows the
legislative body of any taxing district to authorize the issuance of warrants or checks in payment
of claims after the provisions of that chapter have been met and;
WHEREAS, the requirements of RCW42.24.180 requires the auditing officer and the
officer designated to sign the checks shall each be required to furnish an official bond for the
faithful discharge of his or her duties in an amount determined by the legislative body but not
less than fifty thousand dollars; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Pasco Municipal Code 2.16.030 A) be amended as follows:
2.16.030 BONDS. A) Before entering into their respective duties, the following City
officials shall each execute a bond to the City conditioned for the honest and faithful
performance of their duties (including the same bond, the duties of all ex officio offices occupied
by that official) in the following penal sums:
1)
Finance Manager
2)
City Manager
3)
Chief of Police
4)
City Clerk
$500,000
$10;900 $50,000
$10,000
$10,000
PASSED by the City Council of the City of Pasco at its regular meeting this 16`h day of
December, 2013.
Matt Watkins Mayor
ATTEST:
Debra Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
TO: City
FROM: Gary
SUBJECT: 2014 Legisl
I. REFERENCE(S):
AGENDA REPORT
Priorities
1. 2014 Legislative Priorities Resolution
December 4, 2013
Regular Mtg.: 12/16/13
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
12/16: MOTION: I move to approve Resolution No. , declaring the city's
Legislative Priorities for the 2014 session of the Washington State
Legislature.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) The city contracts with a legislative consultant based in Olympia to monitor the
state legislative session each year and to advance the city's legislative agenda
accordingly. Each fall, the city provides the consultant its "legislative priorities"
representing the most important of the many legislative objectives of the city.
V. DISCUSSION:
A) The proposed changes (discussed below) are intended to reflect changed
circumstances over the past year, so that the new list of priorities more accurately
reflects current circumstances.
• Lewis Street Overpass: this item has been updated to include language
referencing the current effort to support a state transportation revenue
package, consistent with the city's prior resolution as well as the realization
that state funding assistance for construction of the Lewis Street Overpass is
dependent on additional transportation revenue for the state.
• Gang Activity: the legislature provided some limited grant funding for
regional gang activities during the past session and AWC has reduced its
priority associated with the nuisance regulation objective; staff and consultant
recommend this item be deleted from the list of priorities.
• Public Records: as you know, the legislature paid for the Ruckelshaus group
to initiate a state -wide discussion about problems associated with the public
records act; the group has recommended continued effort to find common
ground for a resolution to those problems. The proposed language reflects the
current status of that effort and the need for an additional state funding
allocation to complete that effort.
• Marijuana: again, the state's voters and the Liquor Control Board have
established that recreational marijuana will be permitted in the state, so the
language is revised to reflect that realization and the fact that the state needs to
allocate a portion of the tax revenue it receives on marijuana sales to local
agencies that are obligated to deal with the criminal activity that may be
associated with it.
B) Staff recommends Council approval of the revised list of priorities, as contained
in the attached Resolution.
8(d)
RESOLUTION NO.
A RESOLUTION declaring the city's legislative priorities for the 2014 session
of the Washington State Legislature.
WHEREAS, the Washington State Legislature conducts its annual legislative session during
the first few months of each calendar year; and
WHEREAS, the City of Pasco, as a municipal corporation and subdivision of the state, can
be substantially affected by the actions of the legislature; and
WHEREAS, over the past several years, the city has contracted with a legislative consultant
to assist its effort to monitor and influence actions of the state legislature so as to minimize
negative consequences of new legislation as well as to realize legislative action that will benefit
the majority of Pasco citizens; and
WHERAS, the City Council desires to identify its legislative priorities for the 2014
legislative session so they can be provided to state legislators prior to commencement of the next
legislative session; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE
AS FOLLOWS:
Section 1. That the legislative objectives stated herein below constitute the priorities of the
City of Pasco for the 2014 legislative session.
LEwrs STREET OVERPASS: The overpass project (which replaces a 1937 railroad underpass
on a former state highway) is a major Council priority which will require federal and state
funding, as the $29 million construction cost is simply beyond the financial capacity of local
taxpayers. With prior aid from the state, the city has completed right -of -way acquisition and
design of the new structure; the project is now "shovel ready." The City must seek
construction funding allocations from the state and federal governments to make this
essential replacement project a reality and is supportive of reforms in conjunction with a state
transportation revenue package, including associated taxes, if full funding is allocated to the
Lewis Street Overpass project.
PRESERVE "STATE- SHARED REVENUES" FOR CITIES: Pasco receives nearly one million
dollars annually from the state, categorized as "state- shared revenues" (liquor excise tax,
nuclear generating tax, sales tax mitigation, city/county assistance, etc.). Given the
increasing difficulty of the state in balancing its budget, these payments to cities may be in
jeopardy during the 2014 session; their loss would jeopardize delivery of important local
services.
BINDING ARBITRATION LAW: Under state law, police and fire personnel are guaranteed
binding arbitration for wages and benefits (in lieu of the right to strike). While arbitration
can be an appropriate form of contract resolution disputes, the current statutory language
obligates the arbitrator to give paramount consideration to what "comparable departments"
are paying, rather than the ability of the particular employer to absorb the additional cost.
Police officers and firefighters collectively represent about half of total general fund
expenditures; cost impositions beyond the city's fiscal capacity can have severe
consequences on other important city services and, in some cases, may even hamper public
safety. Modification of the arbitration statute to "level the field" would better balance the
interests of uniformed employees with those of the taxpayer.
PUBLIC RECORDS REFORM: Support reform to statutes governing public records requests.
While the city recognizes the need for and benefits of transparency and accountability in
government, all too often the right to obtain public records is abused and extraordinary public
costs are absorbed by cities. Preliminary findings of the Ruckelshaus mediation process
have indicated that a majority of respondents are interested in a non judicial path to
resolution of public records requests. The City requests that the state allocate funding to
continue the mediation process.
ELECTION OF JuDGEs: The Bureau for Judicial Administration's perennial effort to require
that all judges (including part-time) be elected will again require involvement of cities.
Appointed judges are equally qualified professionally and there is no compelling evidence
that appointed judges are a threat to the administration of justice. In fact, requiring election
of all judges would be very problematic for part-time courts, particularly in small and rural
communities found throughout eastern Washington. Pasco should continue to join other
cities to oppose mandatory election of municipal court judges.
MARIJUANA LAws: The new recreational marijuana industry is subject to a state excise tax
as high as 75 %, but none of this potential funding is directed to local agencies to address
public safety needs and other local impacts. Cities and counties must enforce marijuana laws
and need shared revenue to do this. The City supports legislation that would create this
revenue sharing.
Section 2. The City Manager is hereby directed to inform state legislators and other
appropriate parties of the City's 2014 legislative priorities.
PASSED by the City Council of the City of Pasco at its regular meeting this 16th day of
December, 2013.
Matt Watkins
Mayor
ATTEST:
Debra Clark
City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
2014 Legislative Priorities
Page 2
TO: City Council
FROM: Gary
SUBJECT: Reappointment
I. REFERENCE(S):
AGENDA REPORT
Municipal Court Judge
I. Proposed Resolution
2. Contractual Agreement
December 11, 2013
Regular Mtg.: 12/16/13
H. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
12/16 MOTION: I move to approve Resolution No. , confirming the City
Manager's reappointment of David L. Petersen as Municipal Court
Judge.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The City has long operated its own municipal court, in accordance with RCW
Chapter 3.50. State law requires a Municipal Court Judge to be appointed to four -
year terms, subject to confirmation of the City Council.
V. DISCUSSION:
A) Following retirement of Municipal Court Judge Mary Berndt Ramirez in May 2011,
David Petersen was appointed to fill the unexpired term as Municipal Court Judge,
through December 2013. Judge Petersen has operated the Municipal Court in a
professional manner and has fulfilled the terms of his contract. The City Manager
recommends his reappointment to a four -year term, expiring December 2017.
8(e)
RESOLUTION NO.
A RESOLUTION confirming the reappointment of David L. Petersen as
Pasco Municipal Court Judge.
WHEREAS, the City of Pasco operates a Municipal Court governed by Chapter 3.50
RCW; and
WHEREAS, the operation of the Pasco Municipal Court is an important matter to the
citizens of Pasco and its local government; and
WHEREAS, the City Manager has determined to reappoint David L. Petersen as
Municipal Court Judge for that term of office beginning January 1, 2014; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. The reappointment of David Petersen as Pasco Municipal Court Judge is
hereby confirmed for a four -year term of office effective January 1, 2014.
PASSED by the City Council of the City of Pasco at its regular meeting dated this 16th
day of December, 2013.
Matt Watkins, Mayor
ATTEST:
Debra Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
PERSONAL SERVICES AGREEMENT
FOR
MUNICIPAL COURT JUDGE
THIS AGREEMENT is entered into by and between the City of Pasco, Washington, a
Municipal Corporation, hereinafter referred to as "City," and David L. Petersen, Attorney -at-
Law, hereinafter referred to as "Judge," for the purpose of employment as a Municipal Court
Judge for the City of Pasco Municipal Court.
WHEREAS, the City has established by Ordinance a Municipal Court as authorized by
Chapter 3.50 the Revised Code of Washington, having jurisdiction to exercise all powers vested
in Municipal Courts, together with such other powers and jurisdiction as are generally conferred
upon such Courts in the State of Washington, either by common law or by express statute or
Ordinance; and
WHEREAS, Judge has qualified to serve as Municipal Judge and desires to do so as a
part-time employee of City; NOW, THEREFORE,
IN CONSIDERATION of the mutual covenants contained herein, the parties agree as
follows:
1. Duties. Judge shall serve as Municipal Court Judge for the City. Judge shall:
A. Court Administration. Judge shall supervise the Court staff, and shall
make or be responsible for all the administrative decisions regarding operation of the
Court in conformance with State law and Pasco Municipal Code. Judge shall recommend
personnel policies for Municipal Court administration, and shall make recommendations
for the hiring, discipline and termination of employees. Administration of Court
personnel shall be in conformance with the City policies and with the concurrence of the
City Manager. Administration of the Court financial or budgetary functions shall be in
conformance with the City policies and standard accounting practices, BARS and JIS,
and with the concurrence of the City Financial Services Manager.
B. Adjudication. Judge shall be available, consistently and punctually, to
adjudicate all Municipal litigation on all dockets. Designation and scheduling of dockets
shall be fixed by the Judge to accommodate the most efficient use of court time and other
resources; any such schedule shall be filed with the City Manager for mutual approval.
All dockets shall continue until scheduled cases for that docket are adjudicated or
continued.
In addition, non - docket hours shall be performed as may be necessary to review and
provide appropriate direction to staff on correspondence, accomplish research, case
review, telephonic issued warrants and orders, and Court administration up to a combined
(docket and non - docket) maximum of thirty (30) hours per week. Should these activities
or administration demands of the Court require more than thirty (30) hours in any week,
Judge shall not be entitled to additional compensation from the City.
C. Judicial Conduct. Judge shall maintain a judicious demeanor fostering
respect for the Bench, fulfill continuing legal or judicial education requirements (no less
than half of which shall consist of training in criminal law and procedure), and shall
comply with the Code of Judicial Conduct.
2. Inter - Department Cooperation. Judge shall endeavor to administer the Court at
all times so as to comply with any reasonable requests of any other municipal department, or the
executive or legislative branches of City government, so long as such compliance does not
impair the necessary independence of the Court. Judge will comply with written directives from
the Mayor and/or City Manager which apply to administrative and financial matters; such
directives will not apply to judicial issues.
3. Length of Term. Unless earlier terminated as provided below, the term of
employment shall commence on January 1, 2014 through December 31, 2017.
4. Salarv. Judge shall be paid $108,408 per year, commencing January 1, 2014,
subject to applicable payroll taxes and deductions. Salary shall be payable in accordance with
the City's planned payment schedule. The annual salary may be increased by action of the City
Council. This is an exempt salary position and Judge will not be entitled to payment for
overtime.
5. Holiday. The Court will not be in session during Washington State's statutory
Court holidays. Judge shall receive payment for holidays, credited at the rate of 6 hours per
holiday.
6. Pro Tem Judges. In addition to the schedule as provided in Section 1 above, the
use of Pro Tern Judges may be necessary due to Judge's absence from regularly scheduled
dockets. Payment for such usage shall be made from that sum budgeted for pro tem services.
In the event a pro tern is used because of a conflict of interest on Judge's part or because of the
filing of an Affidavit of Prejudice, the item shall be placed on the pro tern docket, however,
Judge shall not be excused from fulfilling any other administrative or calendared duties required
of his office.
In the event that Judge is not able to fulfill his judicial and/or administrative duties due to
suspension by the Washington State Commission on Judicial Conduct, such time period shall be
considered leave without pay and City may use pro -tem services pending completion of the
suspension. The City reserves the right to place Judge on administrative leave, with or without
pay, and use pro -tern services pending completion of an investigation by the Commission.
7. City Employment Benefits. Judge shall be entitled to the following City
benefits:
A. Vacation leave accrued at the rate of 5.54 hours per bi- weekly pay period.
Personal Services Agreement — Municipal Court Judge
Page 2
B. Sick leave accrued at the rate of 2.78 hours per bi- weekly pay period.
Vacation or sick leave taken during regularly scheduled dockets (and requiring the use of
a Pro Tem Judge) will be deducted from Judge's leave bank. Leave shall be scheduled to
the extent possible around established dockets.
C. Civil and bereavement leave may be taken per City policy.
D. Medical, dental, vision and accidental death and dismemberment
insurance, as available to City department directors.
E. Life Insurance. The City shall provide life insurance in the amount as
available to City department directors.
F. Participation in the Washington State Public Employees (PERS)
Retirement System.
8. Termination of Employment. The City may immediately terminate Judge's
employment for cause as set forth in RCW 3.50.095 and consistent with Article IV, Section 31 of
the Washington State Constitution. For the purpose of this Agreement, the failure of Judge to
perform the duties provided in Section 1 above, shall constitute misconduct or malfeasance in
office. Judge may terminate his employment by giving sixty (60) days written notice of intent to
terminate. If employment is terminated during a month, Judge shall receive a pro rata amount of
salary for that portion of the month before the effective date of termination.
9. General Provisions.
A. For the purpose of this Agreement, time is of the essence with respect to
the performance of any of the provisions hereof.
B. Digpute Resolution. In the event of a dispute regarding the breach,
interpretation, or enforcement of this Agreement, Judge and the City Manager of the City
of Pasco shall meet in an attempt to settle such dispute. Any disputes remaining
unresolved following such meeting shall be litigated in the Franklin County Superior
Court, and the prevailing party shall be entitled to its reasonable attorney fees and costs
as additional judgment against the other.
C. This Agreement represents the entire Agreement between the parties with
respect to the subject matter hereof. All prior negotiations, agreements, representations,
warranties or other matters of like or any other nature shall be of no further force or effect
or superseded by this written Agreement. Notwithstanding any course of dealing to the
contrary, this Agreement shall not be amended or modified in any manner other than by
an instrument in writing, signed by all parties.
Personal Services Agreement — Municipal Court Judge
Page 3
CITY OF PASCO
Gary Crutchfield, City Manager Date
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
MUNICIPAL COURT JUDGE
David L. Petersen
Date
Date
Personal Services Agreement — Municipal Court Judge
Page 4
AGENDA REPORT No. 50
FOR: City Council ( 1 December 6, 2013
TO: Gary Crutchfieager
Ahmad Qayoum , is Works Director
FROM: Michael A. Pawlak, PE, City Engineer/ Workshop Mtg.: 12/09/13
Regular Mtg.: 12/16/13
SUBJECT: Sewer System Extension Agreement (Commercial - Kahlotus Service Area)
I. REFERENCE(S):
1. Vicinity Map
2. Proposed Agreement
IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
12/09: Discussion
12/16: MOTION: I move to approve the sewer system extension agreement with
Fifties I, LLC and, further, authorize the City Manager to sign the
agreement.
III. FISCAL IMPACT:
Sewer Utility Fund ($55,000)
IV. HISTORY AND FACTS BRIEF:
A) Owners of several parcels of land in the Commercial- Kahlotus Service Area of Pasco
are planning for future development and expansion of their existing industrial
facilities. Realizing the need and benefit of having domestic sewer service to the
properties, the property owners petitioned the City for annexation. The City approved
that annexation request on December 17, 2012.
B) The City has also recognized the immediate and long -term need to provide domestic
sewer service to the area. The Comprehensive Sewer Plan, currently being drafted,
includes the identification of need for services in this area. The City previously
prepared the design of a gravity sewer main for this area as part of the recently
completed Commercial- Kahloms Lift Station Project.
C) The Property Owners (Fifties I, LLC, Oregon Potato (Freeze- Pack), Carson Ag, LLC
(Agri-Pak), and Pasco Industrial Properties, LLC) have coordinated with City staff
over the past several months to identify an appropriate extension of the City's sewer
system. A sewer extension agreement has been drafted to memorialize the obligations
of the Property Owners and the City, respectively, in terms of cost- sharing for the
extension including, design requirements, plan review, permitting and inspection. In
essence, the developers will pay the cost equivalent to a 10" sewer line (minimum
size) the entire length of the extension, while the City will pay the equivalent cost of
"oversizing" the sewer line to 14" so it can function as a collection main to serve the
larger vicinity in the future (this will avoid duplicate line installations in the future).
D) The City's share of the extension project will not exceed $55,000, or about 17 percent
of the total project cost. The Property Owners will pay the balance of the project
costs and the City will provide them a "latecomer agreement ", whereby future
connections to the sewer main will reimburse the Property Owners their fair share of
10(a)
the expense not attributable to their own properties. Participation in the Property
Owners' extension results in a much lower cost project, as it is a private project not
subject to prevailing wages; consequently, the City's cost is likewise lower.
V. DISCUSSION:
A) The proposed agreement ensures appropriate extension of the City's sewer system to a
portion of its UGA that is quite likely to experience growth over the next decade. If
not extended, the existing industrial facilities will be limited on their long -term
expansion potential and future development will either not occur at all or will occur
with septic tanks. The latter scenario would frustrate the logical extension of the
sewer system over time, eventually increasing costs for rate payers and retarding
development values.
B) Staff recommends approval of the sewer system extension agreement as presented.
11
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OPINION,!
SEWER SYSTEM EXTENSION AGREEMENT
THIS SEWER SYSTEM EXTENSION AGREEMENT is entered into this day
of December, 2013, by and between Fifties I, LLC, a Washington Limited Liability Company
(hereinafter referred to as Fifties I), and the City of Pasco, Washington, a Washington Municipal
Corporation (hereinafter referred to as "City"), for the purpose of extending sewer system
improvements for the benefit of the properties in the Commercial- Kahlotus Service Area.
WHEREAS, Fifties I under separate agreement with Oregon Potato (Freeze- Pack),
Carson Ag, LLC (Agri-Pak), and Pasco Industrial Properties, LLC (Pasco Industrial) has been
authorized to represent the parties in this Sewer System Extension Agreement with the City; and
WHEREAS, Fifties I, Freeze Pack, Agri-Pak, and Pasco Industrial own certain real
property along Commercial Avenue Loop that is zoned and used for industrial purposes; and
WHEREAS, Fifties I, Freeze -Pack, Agri-Pak and Pasco Industrial all desire to have City
of Pasco sewer service extended to the developed properties for domestic use; and
WHEREAS, Fifties I, Freeze -Pack, Agri-Pak and Pasco Industrial are committed to
constructing a sewer system line extension to the proposed properties as described in Exhibit A,
and then dedicate the sewer lines and appurtenances to the City; and
WHEREAS, the City of Pasco possesses the capacity to provide sewer utility services to
citizens and real properties within its municipal boundaries and its urban growth boundaries; and
WHEREAS, the City of Pasco's long range comprehensive sewer plan provides for the
systematic extension of sewer utilities throughout the City's urban growth area; and
WHEREAS, the parties desire, by this cooperation agreement, to jointly participate in
the cost of the sewer line construction that provides benefits to all parties and their respective
properties.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
1. FIFTIES I OBLIGATIONS. Fifties I shall:
A. Provide the complete design of the proposed sewer system extension, as
described in Exhibit A and Exhibit C, by a Professional Engineer registered to practice
Engineering in the State of Washington. The sewer system design shall include pipe,
manholes and all appurtenances from a connection point at the Commercial - Kahlotus Lift
Station inlet pipe near Manhole 1 located on the south side of Pasco- Kahlotus Highway;
then south approximately 1,430 LF through the property owned by Fifties I to the south
property boundary; then westerly along the southern property boundary approximately
Sewer System Extension Agreement — Fifties I, LLC Page 1
December 5, 2013
1,760 LF to Commercial Avenue Loop (aka Old Kahlotus Hwy.); then south for
approximately 400 LF along Commercial Avenue Loop. The design of the sewer system
extension shall be in accordance with the latest City of Pasco requirements and standards
including any adopted or referenced state and federal requirements and standards. The
engineering design, construction plans and specifications shall be submitted to the City
for review and/or approval at the 60% and Final stages of design.
B. From the design, as approved by the City, construct the system extension
including all pipe, manholes and appurtenances in accordance with applicable City, state
and federal standards and requirements.
C. Be responsible for the cost of the design of the sewer system extension, as
described in Exhibit B.
D. Be responsible for the costs associated with the furnishing of materials
and labor, and construction of the equivalent of a 10 -In. diameter pipeline including
manholes and associated appurtenances necessary to provide adequate domestic sewer
service to the proposed properties, along the alignment described above.
E. Shall at its own cost and efforts secure all reviews, approvals and permits
from any and all applicable jurisdictions, and pay all associated fees.
F. Shall execute all deeds, documents, permits, agreements and checklists
necessary for the permitting and conveyance of property and construction of the system
extension described above and the performance of this Agreement.
G. Enter into a Latecomer's Agreement with the City, to provide for future
reimbursement of incurred costs from owners /developers of property who desire to
connect but did not contribute to the costs of the sewer system extension improvements.
2. CITY OBLIGATIONS. City shall:
A. Process in its usual course, Fifties I's applications for plan review and
permits associated with the sewer system extension project as described above and in
Exhibit A, in a timely manner.
B. Provide project design criteria, and determine the size of pipe, spacing of
manholes and other appurtenances required to maintain the integrity of the City's sewer
system.
C. Provide timely reviews of the engineering design, construction plans and
specifications at the 60% and Final submittals.
Sewer System Extension Agreement — Fifties I, LLC Page 2
December 5, 2013
D. Provide inspection services during the course of construction consistent
with the level of effort utilized on other capital and development projects within the City,
or as may be required to ensure the required quality of the completed work.
E. Be responsible for the incremental increase in cost between a 10 -In. pipe
system and the actual pipe size required, as included in the construction cost estimates
prepared by Rotschy, Ina (provided by Fifties I in October 2013), and reviewed and
adjusted by the City (summarized in Exhibit B). The City's share of the construction
costs shall not exceed $54,179.75, including Washington State Sales Tax, except as may
be negotiated and agreed upon by both parties, in writing, by amendment to the
Agreement.
F. Upon satisfactory completion of the improvements described above,
accept the dedication of the sewer system extension improvements as described in
Exhibit A and Exhibit C, and by Council resolution accept ownership thereof, and
maintenance and operation of the improvements thereafter.
G. Enter into Latecomer's Agreements with Fifties, I to provide for future
reimbursement of incurred costs from owners /developers of property who desire to
connect but did not contribute to the costs of the sewer system extension improvements.
3. TERM. This Agreement shall be effective commencing on the day of
December, 2013, and all improvements, conveyances and obligations of the parties shall be
complete on or before July 1, 2014. The Agreement shall terminate on August 1, 2014, or with
the completion and acceptance of the sewer system extension improvements, whichever is
sooner.
4. AUTHORITY TO APPROVE AGREEMENT. The parties represent and
warrant that all steps necessary for the approval of this Agreement have been completed by:
A. Fifties I, LLC by its Managing Member.
B. City of Pasco by the Pasco City Council.
The officers signing below are authorized to do so and that the execution of this Sewer
System Extension Agreement is valid and binding for all purposes.
5. DISPUTE RESOLUTION. In the event of a dispute between the parties
regarding the interpretation, breach or enforcement of this Agreement, the parties shall first meet
in a good faith effort to resolve the dispute by themselves or with the assistance of a mediator.
The remaining dispute shall be resolved by arbitration pursuant to RCW 7.04A, the Mandatory
Rules of Arbitration (MAR), with all parties waiving the right of a jury trial upon de novo
Sewer System Extension Agreement — Fifties I, LLC Page 3
December 5, 2013
review, with the substantially prevailing party being awarded its reasonable attorney fees and
costs against the other.
6. GENERAL PROVISIONS.
A. This Sewer System Extension Agreement constitutes the entire agreement
between the parties, and no prior oral or written agreement shall be valid, and any
modifications of this Agreement must be in writing signed by all parties.
B. This Sewer System Extension Agreement shall be binding on the parties,
and their heirs, successors and assigns.
C. For the purpose of this Agreement, time is of the essence.
7. MUTUAL COOPERATON AND FURTHER AGREEMENTS. The parties
agree to cooperate in good faith, with regard to each and every aspect required for the
completion of the construction of the sewer system extension which is the object of this
Agreement, and the transfer of property, and to further sign all documents, deeds and permits
reasonably necessary to accomplish the purposes of this Agreement.
DATED this day of December, 2013.
CITY OF PASCO
Gary Crutchfield
City Manager
FIFTIES I, LLC
Cheryl Berg
Managing Member
Sewer System Extension Agreement— Fifties I, LLC Page 4
December 5, 2013
EXHIBIT A
CITY OF PASCO SEWER SYSTEM EXTENSION IN
THE COMMERCIAL - KAHLOTUS AREA
DESCRIPTION OF PROJECT
Introduction: For the past several months, Mr. Thomas Kidwell, representing a group of property
owners including Fifties I, LLC, Oregon Potato (Freeze- Pack), Carson Ag, LLC (Agri-Pak), and Pasco
Industrial Properties, LLC, has been discussing development plans and the need for a gravity sewer
extension to the properties in the Commercial Avenue / Pasco - Kahlotus Highway area, with the City. The
City had previously recognized the need for a gravity sewer main to serve the existing industrial users and
developing properties; and had completed the design of a system that was proposed to be constructed and
financed by a Local Improvement District. Mr. Kidwell, on behalf of all of the private properties,
approached the City and proposed that the private property owners would redesign the sewer main route,
construct and fund the construction. The sewer extension would connect to the Commercial- Kahlotus
Lift Station, recently completed by the City. The proposal also included a provision that the City would
assume the cost of any oversizing of the pipeline and extra depth that might be required to serve the larger
area.
Project Description: The proposed project will extend City of Pasco domestic sewer service from a
connection point at the Commercial- Kahlotus Lift Station inlet pipe near Manhole 1 located on the south
side of Pasco- Kahlotus Highway; then south approximately 1,430 LF through the property owned by
Fifties I to the south property boundary; then westerly along the southern property boundary
approximately 1,760 LF to Commercial Avenue Loop (aka Old Kahlotus Hwy.); then south for
approximately 400 LF along Commercial Avenue Loop.
The sewer system extension will include necessary pipe, manholes and other appurtenances as determined
by the City of Pasco. Design and construction will be in accordance with all current applicable City of
Pasco standards and requirements and all applicable state and federal standards and requirements as may
be adopted or referenced by the City. The sewer system extension alignment will be located as proposed
by the property owners with input from and approval by the City of Pasco.
General Cost Sharing Proposal: The parties have negotiated a cost sharing arrangement that generally
provides for the following:
Design — As the City of Pasco has previously completed the design of a sewer extension to the
area and the property owners are proposing a revised alignment, the property owners shall be
entirely responsible for the redesign of the sewer extension including the cost of design,
topographical survey, preparation of construction documents, construction survey, and City plan
review and construction inspection efforts for the work associated with the sewer system
extension.
• Construction — Fifties I shall be responsible for the entire cost of the equivalent of a 10 -inch pipe
system. The City of Pasco will be responsible for the cost differential to provide a larger
diameter pipe system where deemed to be required, by the City.
Development specific costs — Each property owner will be responsible for the costs associated
with their individual properties, developments, and businesses. The City shall bear no
responsibility for these costs.
Exhibit A — Fifties I, LLC Page 1
December 5, 2013
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