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Home My WebLink About12-16-13 Agenda AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. December 16, 2013 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance (b) Oath of Office: City Clerk to administer the Oath of Office to Councilmembers: Mike Garrison(District 2); Robert Hoffmann (District 3); Saul Martinez(District 4); Tom Larsen (At-Large,Position 7). 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated December 2,2013. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$835,865.32 ($205,088.18 in the form of Electronic Fund Transfer Nos. 0 through 6; and $630,777.14 in the form of Wire Transfer Nos. 2 and 3; and Claim Warrants numbered 195905 through 196000). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$251,909.18 and, of that amount, authorize $191,658.98 be turned over for collection. (c) Federal Legislative Consulting Agreement: 1. Agenda Report from Gary Crutchfield,City Manager dated December 4,2013. 2. Proposed Agreement. To approve the Agreement with Gordon Thomas Honeywell Governmental Affairs for Federal Legislative Consultant Services and, further, authorize the City Manager to sign the Agreement. *(d) Cancellation of Workshop Meeting. (NO WRITTEN MATERIAL ON AGENDA) To cancel the December 23, 2013 Workshop Meeting. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through November 2013. (c) Regular Meeting 2 December 16, 2013 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (a) 2013 Budget Supplement: 1. Agenda Report from Dunyele Mason,Finance Manager dated December 2, 2013. 2. Proposed Ordinance Amending the 2013 Operating Budget. 3. Proposed Ordinance Amending the 2013 Capital Improvements Projects Budget. 4. Proposed Resolution Authorizing Interfund Loans. 5. Memo from Finance Manager to City Manager. 6. Exhibit 1,2013 Budget Supplement Worksheet. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance amending the 2013 Annual Operating Budget of the City of Pasco by providing supplement thereto;by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: I move to adopt Ordinance No. , amending the 2013 Operating Budget by providing a Revenue Supplement of$9,725,019 and an Expenditure Supplement thereto in the amount of$13,940,276 and, further,to authorize publication by summary only. -AND- Ordinance No. an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2013. MOTION: I move to adopt Ordinance No. amending the 2013 Capital Improvements Budget by providing an Expenditure Supplement thereto in the amount of $18,245,401 and, further,to authorize publication by summary only. -AND- Resolution No. , a Resolution authorizing interfund loans from the General Fund to other funds. MOTION: I move to approve Resolution No. , authorizing temporary interfund loans from the General Fund to the Community Development Grant Fund, the Golf Course Fund and the General Construction Fund for a total amount of$1,870,000. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: (a) 2014 Annual Operating and Capital Projects Budgets: 1. Agenda Report from Dunyele Mason,Finance Manager dated December 11, 2013. 2. Proposed 2014 Annual Operating Budget Ordinance. 3. Proposed 2014 Capital Projects Budget Ordinance. SECOND READING OF THE ORDINANCES Ordinance No. 4129, an Ordinance adopting the City of Pasco Operating Budget for the Year 2014. MOTION: I move to adopt Ordinance No. 4129, adopting the 2014 Annual Operating Budget and,further,to authorize publication by summary only. -AND- Ordinance No. 4130, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2014. MOTION: I move to adopt Ordinance No. 4130, adopting the 2014 Capital Projects Budget and,further, to authorize publication by summary only. (b) Non-Represented Wage and Salary Plans: 1. Agenda Report from Gary Crutchfield, City Manager dated December 12, 2013. 2. Proposed Ordinance,Non-Represented,Non-Management Wage Plan. 3. Proposed Ordinance,Management Salary Plan. Ordinance No. , an Ordinance concerning wages for certain Non-Management, Non-Represented personnel beginning January 1, 2014. MOTION: I move to adopt Ordinance No. ,providing for certain adjustments in the Non-Represented, Non-Management wage plan beginning January 1, 2014 and, further, to authorize publication by summary only. -AND- Ordinance No. , an Ordinance concerning the salaries for Management positions for the calendar year 2014. MOTION: I move to adopt Ordinance No. ,providing for certain adjustments in the Management salary plan beginning January 1, 2014 and, further, to authorize publication by summary only. Regular Meeting 3 December 16, 2013 *(c) Weekly Claims Processing: 1. Agenda Report from Dunyele Mason,Finance Manager dated December 13,2013. 2. Proposed Resolution Authorizing the Release of Checks Prior to Council Approval. 3. Proposed Ordinance to Increase City Manager Bond to $50,000. Resolution No. , a Resolution authorizing the City Manager or designee to disburse payments prior to Council's approval of claims in accordance with RCW Chapter 42.24 and the policies and procedures contained herein. MOTION: I move to approve Resolution No. authorizing the City Manager or designee to disburse payments prior to Council's approval of claims in accordance with RCW Chapter 42.24. -AND- Ordinance No. , an Ordinance amending Chapter 2.16.030 of the Pasco Municipal Code. MOTION: I move to adopt Ordinance No. , to update Pasco Municipal Code 2.16.030 to require the City Manager's bond be increased to $50,000 and, further, to authorize publication by summary only. (d) Resolution No. , a Resolution declaring the City's Legislative Priorities for the 2014 session of the Washington State Legislature. 1. Agenda Report from Gary Crutchfield, City Manager dated December 4,2013. 2. 2014 Legislative Priorities Resolution. MOTION: I move to approve Resolution No. declaring the City's Legislative Priorities for the 2014 session of the Washington State Legislature. *(e) Resolution No. , a Resolution confirming the reappointment of David L. Petersen as Pasco Municipal Court Judge. 1. Agenda Report from Gary Crutchfield, City Manager dated December 11,2013. 2. Proposed Resolution. 3. Contractual Agreement. MOTION: I move to approve Resolution No. , confirming the City Manager's reappointment of David L. Petersen as Municipal Court Judge. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) Sewer System Extension Agreement(Commercial-Kahlotus Service Area): 1. Agenda Report from Mike Pawlak, City Engineer dated December 6, 2013. 2. Vicinity Map. 3. Proposed Agreement. MOTION: I move to approve the sewer system extension agreement with Fifties I, LLC and, further,authorize the City Manager to sign the agreement. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter Regular Meeting 4 December 16, 2013 REMINDERS: 1. 4:00 p.m., Monday, December 16, Ben-Franklin Transit Office — Hanford Area Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY, Rep.; SAUL MARTINEZ,Alt.) 2. 6:00 p.m., Monday, December 16, City Hall Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK) 3. 7:30 a.m., Tuesday, December 17, 7130 W. Grandridge Blvd — Tri-Cities Visitor & Convention Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 4. 5:30 p.m., Wednesday, December 18 — Benton, Franklin & Walla Walla Counties Good Roads & Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK,Alt.) 5. 4:00 — 6:00 p.m., Thursday, December 19, 1925 N. 20"' Avenue — Pasco Chamber of Commerce "Holiday Open House." (ALL COUNCILMEMBERS INVITED TO ATTEND) 6. 4:00 p.m., Thursday, December 19, 7130 W. Grandridge Blvd — TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 7. 11:30 a.m., Friday, December 20 — Benton-Franklin Council of Governments Board Meeting. (COUNCILMEMBER AL YENNEY,Rep.; REBECCA FRANCIK,Alt.) 8. 5:00 — 6:00 p.m., Friday, December 20, Chiawana High School — 4A Washington State Football Championship Proclamation Presentation. (MAYOR PRO-TEM REBECCA FRANCIK) 9. 5:30 p.m., Thursday, January 2, P&R Classroom— Parks & Recreation Advisory Board Meeting. (COUNCILMEMBER SAUL MARTINEZ,Rep.; MIKE GARRISON,Alt.) City Hall will be closed Wednesday,December 25,2013 and Wednesday,January 1,2014 The first City Council meeting of the new year will be held Monday,January 6 at 7:00 p.m.