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HomeMy WebLinkAbout2013.12.09 Council Workshop PacketAGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. December 9, 2013 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) 2013 Budget Supplement: 1. Agenda Report from Dunycle Mason, Finance Manager dated December 2, 2013. 2. Proposed Ordinance Amending the 2013 Operating Budget. 3. Proposed Ordinance Amending the 2013 Capital Improvements Projects Budget. 4. Proposed Resolution Authorizing Interfund Loans. 5. Memo from Financial Services Manager to City Manager. 6. Exhibit 1 - 2013 Budget Supplement Worksheet. (b) Code Amendment (MF #CA2013 -003) Detached Shop /Garage Height: 1. Agenda Report from Shane O'Neill, Planner I dated December 5, 2013. 2. Proposed Ordinance. 3. Existing PMC Criteria. 4. Memos to the Planning Commission. (c) Sewer System Extension Agreement (Commercial - Kablotus Service Area): 1. Agenda Report from Mike Pawlak, City Engineer dated December 6, 2013. 2. Vicinity Map. 3. Proposed Agreement. (d) Non- Represented Wage and Salary Plans: 1. Agenda Report from Gary Crutchfield, City Manager dated December 6, 2013. 2. Wage Plan Comparison, Non - Represented, Non - Management, 2013. 3. Salary Comparison, Management Positions, 2013. (e) 2014 Legislative Priorities: 1. Agenda Report from Gary Crutchfield, City Manager dated December 4, 2013. 2. 2013 Legislative Priorities with Proposed Changes. (f) Federal Legislative Consulting Agreement: I. Agenda Report from Gary Crutchfield, City Manager dated December 4, 2013. 2. Proposed Agreement. 5. OTHER ITEMS FOR DISCUSSION: (a) (b) (c) 6. EXECUTIVE SESSION: (a) (b) (e) 7. ADJOURNMENT Workshop Meeting 2 December 9, 2013 1. 12:00 p.m., Monday, December 9, Pasco Red Lion — Pasco Chamber of Commerce Membership Luncheon. (Ag Hall of Fame Inductee Announcement and Christmas Program) 2. 11:30 a.m., Tuesday, December 10, Kennewick Red Lion — Tri-Ports Luncheon Meeting. ( COUNCILMEMBERS MIKE GARRISON, BOB HOFFMANN, TOM LARSEN and AL YENNEY) 3. 4:30 -6:30 p.m., Wednesday, December 11, Pasco Red Lion — l ls' Annual Elected Leaders Reception. (MAYOR MATT WATKINS, COUNCILMEMBERS REBECCA FRANCIK, MIKE GARRISON, TOM LARSEN, SAUL MARTINEZ and AL YENNEY) 4. 7:00 a.m., Thursday, December 12 — BFCG Tri-Mats Policy Advisory Committee Meeting. ( COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCIK, Alt.) 5. 4:00 p.m., Thursday, December 12, 7130 W. Grandridge Blvd. — TRIDEC Executive Committee Meeting. ( COUNCILMEMBER MIKE GARRISON) 6. 7:00 p.m., Thursday, December 12 — Ben - Franklin Transit Board Meeting. (MAYOR MATT WATKINS, Rep.; MIKE GARRISON, Alt.) AGENDA REPORT FOR: City TO; Gary FROM: Dunyele Mason FmanVal Services Manager SUBJECT: 2013 BUDGET SUPPLEMENT I. REFERENCE(S): December 2, 2013 Workshop Meeting: 12/912 Regular Meeting: 12/16/12 A) Proposed ordinance amending the 2013 Operating Budget B) Proposed ordinance amending the 2013 Capital Improvements Projects Budget C) Proposed resolution authorizing Interfund Loans D) Memo from Financial Services Manager to City Manager E) Exhibit 1 —2013 Budget Supplement Worksheet II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: December 9: Discussion December 16: Public Hearing MOTION: I move to adopt Ordinance No. amending the 2013 Operating Budget by providing a Revenue Supplement of $9,725,019 and an Expenditure Supplement thereto in the amount of $13,940,276 and to authorize publication by summary only. MOTION: I move to adopt Ordinance No. amending the 2013 Capital Improvements Budget by providing an Expenditure Supplement thereto in the amount of $18,245,401 and to authorize the publication by summary only. MOTION: I move to approve Resolution No. , authorizing temporary inter - fund loans from the General Fund to the Community Development Grant Fund, the Golf Course Fund and the General Construction Fund for a total amount of $1,870,000. III. FISCAL IMPACT: See attached Exhibit 1 — 2013 Budget Supplement Summary IV. HISTORY AND FACTS BRIEF: The items recommended to be included in the Supplemental Budget are for expenditures that were unanticipated or indeterminable at the time of the 2013 Budget preparation. Resources for the expenditures are: 1. Unanticipated revenue 2. Contributions from other funds 3. Ending fund balances V. DISCUSSION: Please see attached memo from the Financial Services Manager to the City Manager. 4(a) ORDINANCE NO. _ _ AN ORDINANCE AMENDING THE 2013 ANNUAL OPERATING BUDGET OF THE CITY OF PASCO BY PROVIDING SUPPLEMENT THERETO; BY APPROPRIATING REVENUE RECEIVED IN EXCESS OF ESTIMATED REVENUES FOR THE CURRENT YEAR AND BY PROVIDING TRANSFERS AND ADJUSTMENT AUTHORITY. WHEREAS, staff has identified the need to make certain revisions to the 2013 Annual Operating budget originally adopted through Ordinance No. 4081 on December 17, 2012, and WHEREAS, a Public Hearing has been held subsequent to due notice, and the City Council has, after consideration, deemed the proposed Supplement to the Annual Operating Budget necessary and appropriate; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: §l. Pursuant to RCW 35A.33.120, the 2013 Operating Budget be and the same is hereby amended to provide for the following adjustments to revenue and expenditures, and by providing authority for any necessary transfer of money within or between funds indicated. FUND REVENUES EXPENSES GENERAL FUND 1,500,000 4,754,808 STREET FUND 828,870 777,341 ARTERIAL STREET FUND - 1,110,473 1 -182 CORRIDOR TRAFFIC IMPACT - 247,613 CD GRANT FUND 327,630 124,657 AMBULANCE FUND 737,000 497,961 CEMETERY FUND 47,000 42,000 GOLF COURSE FUND 50,000 - SENIOR CENTER FUND 19,000 16,000 SCHOOL IMPACT FEE FUND 1,468,000 1,468,000 RIVERSHORE TRAIL & MARINA FUND 25,000 25,000 SPECIAL ASSESSMENT LODGING - 54,000 PARK DEVELOPMENT - 20,000 CAPITAL IMPROVEMENT FUND - 151,304 ECONOMIC DEVELOPMENT FUND - 490,000 LID DEBT FUND - 5,311 GENERAL CONSTRUCTION FUND 3,861,519 3,192,570 WATER /SEWER UTILITY FUND 250,000 188,238 GOVT EQUIPMENT REPLACE FUND 42,000 350,000 BUSINESS EQUIPMENT REPLACE FUND 158,000 - MEDICAL DENTAL FUND OLD FIRE PENSION TOTAL CITY WIDE OPERATING BUDGET 411,000 370,000 - 55,000 9,725,019 13,940,276 The above items are shown as revenues and appropriations to specific budgets and items within budgets in the attachment marked "Exhibit 1 — 2013 budget Supplement' the Expenditure/Revenue detail, which is incorporated herein as though fully set forth. §2. That the additions in appropriations and expenditures are hereby declared to exist in the above funds for the said uses and purposes as shown above and in the Exhibit and the proper City officials are hereby authorized and directed to issue warrants and transfer funds in accordance with the provisions of this Ordinance. §3. This Ordinance shall take effect five (5) days after passage and publication. Adopted by the City Council of the City of Pasco, on this 16th day of December, 2013. City of Pasco: Matt Watkins, Mayor Attest: Approved As To Form: Debra Clark, City Clerk Leland B. Kerr, City Attorney ORDINANCE NO. AN ORDINANCE RELATING TO SUPPLEMENTAL CAPITAL IMPROVEMENT PROJECTS BUDGET FOR THE YEAR 2013. WHEREAS, staff has identified the need to make certain revisions to the 2013 Capital Improvement budget originally adopted through Ordinance No. 4082 on December 17, 2012, and WHEREAS during the year 2013 additional capital improvement expenditures became necessary that were unanticipated and a need exists requiring a Supplement to provide for such expenditure authority, and WHEREAS a Public Hearing has been held subsequent to due notice, and the City Council has after consideration, deemed the proposed Supplement to the Capital Improvements Projects Budget necessary and appropriated; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: §l. The following capital improvement projects hereby authorized, budgets amended and projects closed as detailed below: Proiect Titl e NEW 2013 PROJECTS Fire Ladder Truck Three Rivers Park Lewis Street Demolish - Phase 1 Dual RT SB Road 68 Traffic Signal Controller Upgrade Butterfield WTP - Travelling Screens Waterline Ext - Broadmoor Tank W WTP - Primary Clarifier No. 3 PWRF Phase 3 - Screw Press PWRF Phase 3 - Winter Storage Pond (30 MG) PWRF Phase 5 - EQ Basin Rebuild 2013 Well House - First Place Current Change In Authority Authority - 768,160 - 10,000 - 388,214 - 75,000 - 75,000 - 391,000 - 120,000 - 20,000 - 255,000 - 487,000 - 500,000 - 200 New Total Authoritv 768,160 10,000 388,214 75,000 75,000 391,000 120,000 20,000 255,000 487,000 500,000 Total New 2013 Projects 3,089,574 3,089,574 PROJECTS CLOSING IN 2013 Current Change In New Total Proiect Title Authority Authority Authority CONTINUING PROJECTS WITH 2013 INCREASES 70,000 60,000 Muni Courthouse 3,105,292 378,036 3,483,328 Financial System - HR & Payroll 170,120 27,642 197,762 Financial System - Financials 197,940 35,274 233,214 Road 68 Improvements (Phase II) 666,963 358,037 1,025,000 Oregon Ave (SR397) - Phase 1 230,400 117,330 347,730 PowerGne Road 915,907 100,000 1,015,907 Interconnect Road 68 Signals 200,000 45,000 245,000 4th Ave Corridor - North Segment 748,850 78,500 827,350 2011 STP Grant Overlays 1,116,152 125,000 1,241,152 Columbia Water Supply Project 571,273 33,494 604,767 2011 Filtrat Plant Improv (Storage Bldg) 105,300 95,200 200,500 Lift Station - Commercial & Kahlotus Hwy 1,371,990 163,339 1,371,990 2013 Annual Sewer Line Re- lining Program 695,000 23,476 718,476 PWRF Plant - Phase 2 - Sed Basin 940,000 143,530 1,083,530 PWRF Phase 3 - Anaerobic Pond 1,350,000 750,000 2,100,000 Total Continuing Projects with 2013 Increases 12,385,187 2,310,519 14,695,706 PROJECTS CLOSING IN 2013 12,760,528 12,760,528 City Hall Cooling Tower Replacement 220,000 - 220,000 Memorial Playground Equipment 70,000 60,000 130,000 4th Ave South Street Improve 1,357,126 (29,718) 1,327,408 St Ignatius Street 105,300 (4,000) 105,300 LID#149 Kurtzman - STREETS 758,799 (41,678) 717,121 2012 Alley Hard Surfacing (Chip Sealing) 20,000 (6,964) 13,036 2013 Alley Hard Surfacing (Chip Sealing) 140,000 (14,937) 125,063 ADA Access Handicap Ramp Retrofit 182,240 (182,240) - West Side Water Treatment Plant 12,760,528 12,760,528 2010 WWTP Improvement 1,654,851 1,654,851 Water Fill Station 104,904 - 104,904 2013 Meter Replace & Cross Connect 150,000 150,000 Riverview Pump Station 50,000 (4,000) 46,000 Water Line Replace - Road 56 (Court/Sylvester) 205,600 105,082 310,682 COm7/US 12/Lewis St Water Line 507,000 (243,647) 263,353 Broadmoor Transmission Waterline 1,188,800 (1,165,681) 23,119 Annual Water Line Upsize Match 75,000 (50,000) 25,000 NW Common Lift Stations 70,706 20,046 90,752 Road 44 Sewer Odor Control 41,000 26,894 67,894 2013 Annual Sewer Line Extensions 200,000 (79,342) 120,658 2012 Annual Sewer Re- Lining - 5th Ave 215,000 11,430 226,430 LID #149 Kurtzman - STORM 45,000 - 45,000 Linda Loviisa Well Rehabilitation 163,339 24,684 188,023 2013 Annual Irrigation Line Extensions 100,000 100,000 Total Closing Projects 5,969,814 12,845,308 18,815,122 TOTAL TOTAL INCREASES DECREASES $ 20,063,608 $ (1,818,207) §2. This Ordinance shall take effect five (5) days after passage and publication. Adopted by the City Council of the City of Pasco, on this 16th day of December, 2013. City of Pasco: Matt Watkins, Mayor Attest: Debra Clark, City Clerk Approved As To Form: Leland B. Kerr, City Attorney RESOLUTION NO. A RESOLUTION AUTHORIZING INTERFUND LOANS FROM THE GENERAL FUND TO OTHER FUNDS. WHEREAS, the City Council of the City of Pasco has, pursuant to RCW 35.33.121, found that it is in the best interest of the City to lend funds from the General Fund to the Community Development Grant Fund, the Golf Course Fund and the General Construction fund and to provide for the repayment thereof, and NOW, THEREFORE, THE CITY OF PASCO, WASHINGTON HEREBY RESOLVES AS FOLLOWS: Authorization for loans. The Financial Services Manager of the City of Pasco is hereby authorized and directed to make the following loans from the City of Pasco funds as follows: (A) From the General fund to the Community Development Grant fund in the amount of $320,000 to ensure positive fund balance as of 12/31/13. (B) From the General fund to the Golf Course fund in the amount of $50,000 to provide positive fund balance as of 12/31/13. (C) From the General fund to the General Construction fund in the amount of $1,500,000 to provide positive fund balance as of 12/31/13. 2. Terms and Memorialization. The effective dates of the loans shall be as listed below. This resolution shall constitute memorialization of these loans and their terms. (A) Disbursement is authorized as of 12/31/13 and repayment is due as of 1/1/2014. The interest rate is zero percent (0 %). (B) Disbursement is authorized as of 12/31/13 and repayment is due as of 1/1/2014. The interest rate is zero percent (0 %). (C) Disbursement is authorized as of 12/31/13; the interest rate set at 0% with a due date of 1/1/2014. PASSED by the City Council of the City of Pasco, Washington, this 16th day of December 2013. SIGNED in authentication of its passage this 16th day of December, 2013. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney 2013 Operating & Capital Budget Supplement Memorandum Date: December 2, 2013 To: Gary Crutchfield, City Manager Rick Terway, Administrative & Community Services Director From: Dunyele Mason, Financial Services Manager Subject: 2013 OPERATING AND CAPITAL IMPROVEMENTS PROJECTS BUDGET SUPPLEMENT As is traditionally the case, a budget supplement is required to increase the legal spending authority for those items unanticipated or indeterminable at the time the 2013 Annual Operating and Capital Improvements Projects Budgets were adopted. 2013 OPERATING BUDGET SUPPLEMENT Resources for the 2013 Operating Budget Supplement will be unanticipated revenue, contributions from active funds, and beginning fund balance. The budget supplement ordinance will only list those funds that will actually increase revenue and/or expenditure amounts. GENERAL FUND The following departments require additional authority to cover unanticipated expenditures. Please refer to the attached Exhibit to see the affected line items. The major changes by department in the General Fund are described below. $1,500,000 of these additional expenditures is covered by 2013 revenues in excess of original budget and by $3,816,808 use of ending fund balance. Significant net changes in Department budgets are as follows: Fire Department $1,146,000 NonDepartmental $3,608,808 Total General Fund $4,754,808 The Fire Department increase of $1,146,000 is related to: • $771,000 higher wage costs due to contract settlement. • $375,000 higher overtime due to employees on extended disability leave. The NonDepartmental increase of $3,608,808 is primarily related to: • $717,178 in additional transfers to support various new capital and construction projects; including $378,036 (Muni Court) and $181,000 (0 Ave South) projects. • $1,870,000 in overnight loans. $1,500,000 is to the construction fund and $320,000 to CDBG fund until grant qualified expenditures are reimbursed. The $50,000 loan to the Golf Course Fund is a contingency loan in case December season pass sales don't sell at the same levels as in past years. 2013 Operating & Capital Budget Supplement Memorandum OTHER OPERATING FUNDS STREET FUND Budget changes for this fund all relate to various street related maintenance projects and studies. Revenue changes consist of transfers in and grants. Some examples of these projects are Annual Sidewalk Maintenance, Pasco Safe Routes, Court Street ADA improvements, Road 68 re- striping, etc. ARTERIAL STREET FUND The Arterial Street fund provides project funding for construction work done on major streets. $800,000 of the $1,110,473 change is funding for the Powerline Road project started in 2013. I -182 CORRIDOR TRAFFIC IMPACT FUND The I -182 Corridor Traffic Impact fund provides project funding for construction projects. Funding was provided for the Powerline Road and Road 68 Phase II projects. COMMUNITY DEVELOPMENT GRANT FUND The Community Development Block Grant Program requires $240,000 and the HOME Program $80,000 in interfund loans in order for the fund to have positive cash balance at year end. As a grant fund, expenditures are made first and the grant reimbursement comes after the end of the year. The loan will be repaid in January 1, 2014. $124,657 was transferred to the Street fund to help pay for the Court St ADA project. $7,630 of expenditures related to grant work but which did not qualify as grant reimbursable was funded by a transfer from the General Fund. AMBULANCE FUND A total expenditure budget increase of $497,961 is needed for the ambulance fund. Extended medical time loss and wage contract settlement have pushed personnel costs $521,000 over original budget. The overnight loan of $48,000 from last year which was paid on January 1, 2013 is also provided for. In order to cover additional costs and to reestablish a minimum fund balance, the general fund transferred $737,000 of additional funding to the ambulance fund. CEMETERY FUND The level of business at the cemetery was more than originally planned for resulting in additional revenue ($47,000) and related cost ($42,000) increases. 2013 Operating & Capital Budget Supplement Memorandum GOLF COURSE FUND The golf course is expected to break even for the year, however that depends heavily on the timing of sale of season passes. The timing of season pass sales could easily shift between December and January so, just to be conservative, a $50,000 overnight loan is budgeted for to avoid the risk of ending the year with a negative cash balance. If sales occur as planned in December then the overnight loan will not occur. SENIOR CENTER FUND Additional programs created more revenues and more program related costs than originally budgeted. This fund is expected to operate with a $39 thousand dollar deficit for 2013. A $10,000 transfer from the General Fund as well as fund balance was used to fund the deficit. SCHOOL IMPACT FEE FUND This was a new fund that was created in 2012 when the new school impact fee was approved. This fund works as a conduit as the amounts collected from the impact fee less a small administrative charge are passed through to the school district. Since the impact fee is related to construction, and since it was a new fee the 2013 original budget estimate was very low. The budget adjustment affects both revenues and expenses and simply provides the spending authority to pass through the actual dollars collected. RIVERSHORE TRAIL & MARINA FUND Major repairs were made to the restrooms and no fund balance was available. Thus the costs were paid for by a transfer from the general fund. SPECUL ASSESSMENT LODGING FUND As revenues came in higher than originally planned, expenditures are also higher to the Tri- Cities Visitor and Convention Bureau as they are paid based on a percentage of revenues collected. PARK DEVELOPMENT FUND This fund collects park development fees and this year contributed $20,000 to the construction fund to help pay for the Three Rivers Park and Memorial Playground Equipment projects. 2013 Operating & Capital Budget Supplement Memorandum CAPITAL IMPROVEMENT FUND This fund also contributed $10,000 to the Three Rivers Park project, $10,000 to the Memorial Playground Equipment project and $131,304 to additional work on the Lewis St Overpass project. ECONOMIC DEVELOPMENT FUND $180,000 is budgeted for the purchase of a half of farm circle to support the Process Water Reuse Facility (PWRF). Also, $60,000 was used in 2013 to acquire an option to purchase land originally intended for the Regional PFD Aquatics Center. Lastly, $250,000 was transferred to the Water /Sewer Utility fund to pay for oversizing capacity increases in the PWRF improvement projects. LID DEBT FUND This fund provides temporary financing for LID construction. Construction during the current year was slightly higher than budgeted which results in an additional transfer of $5,311. GENERAL CONSTRUCTION FUNDS This fund collects funds from a variety of sources and constructs non - utility projects. Once projects start other funding sources (e.g. grants) may come available. When projects are finished under budget then additional funds are available to return from the construction fund. The 2013 Supplemental Budget of $3,192,570 relates to a variety of projects and generally represents change in timing of expenditures between budget years. These expenditures are reflected and offset by various funding (revenue) transfers to reflect updated construction schedules and return of city funding replaced by federal grant funding. WATER/SEWER UTILITY FUND There are a variety of changes to transfers out to fund capital activities. There is a net $30,238 related to settling up the cost of the financial system software replacement project and $158,000 to provide additional replacement cost funding for four new vehicles. Two of the vehicles are for the new Hydrant Maintenance and Sewer Pre - Treatment programs. EQUIPMENT REPLACEMENT (GOV'T) FUND $25,000 was provided in 2013 as a transfer in to the equipment replacement fund so that the vehicles for the new Chief Groundsman could be purchased in early 2014. A $17,000 van for 2013 Operating & Capital Budget Supplement Memorandum engineering was funded and purchased in 2013. An additional $333,000 was spent to acquire a Ladder Truck for the fire department. EQUIPMENT REPLACEMENT (UTILITY) FUND The utility transferred $158,000 to the Equipment Replacement fund to provide for vehicles for the new Hydrant Maintenance and Sewer Pre - Treatment programs and to provide additional funding to purchase % ton truck with service box for the irrigation maintenance crew. Purchases are budgeted to occur in 2014. MEDICAUDENTAL INSURANCE FUND The city is self-insured for employee medical, dental and vision. Claims to date have been higher than expected. To provide adequate funding ($411,000) to cover higher costs ($370,000) and to start replenishing reserves to legally required levels premiums were increased three times during the current year. December monthly premiums are nearly 30% higher than they were in January 2013. 2013 CAPITAL IMPROVEMENT BUDGET SUPPLEMENT Some projects will be complete by the end of 2013 and will be closed and removed from the Capital Improvement Budget. Also, during the course of the year some capital improvements projects exceed their original appropriation and some are new and thus not included in the 2013 Capital Improvements Projects Budget. Therefore, a supplement to the 2013 Capital Improvements Projects Budget is required. The total amount of projects with increased authority is $20,063,608. Projects which are closing and reduce the budget total $3,433,544. New projects total $3,089,574 in new budget, continuing projects require increases of $2,083,543 and the net effect of closing projects total $11,456,947. The total overall change in the Capital Improvement Budget is $16,630,064. The amounts are larger than in the past because two major projects (West Side Water Treatment Plant of $12,760,528 & 2010 Wastewater Treatment Plant Improvements of $1,654,851) were closed and removed from the Capital Improvement Budget in the prior year but were not finished. Thus the full project budget appears in the current year as an addition to budget as well as being included to close in 2013. Account Description GENERALFUND FIRE Wages Overtime NONDEPARTh1ENTAL Sales tax Building permits Interfund loans Interfund loans Interfund loans Transfer to Street Fund Transfer to CDBG Transfer to Ambulance fund Transfers in - Subsidy EXHIBIT 1 - 2013 Operating Budget Supplement REVENUES EXPEND FUND DAL Explanation 771,000 Contract settlement and L &I coverage 375,000 Contract settlement and L &I coverage Total Fire - 1,146,000 900,000 600,000 320,000 50,000 1,500,000 300,000 7,630 737,000 10,000 Transfer to Boat Basin 25,000 Transfer to ER fund 17,000 Transfer to ER fund 25,000 Transfers Out for Projects 617,178 Total NonDepartmental 1,500,000 3,608,808 TOTAL GENERAL FUND 1,500,000 4,754,808 (3,254,808) STREET FUND Quick Response Safety Grant 428,000 Transfers in - Subsidy 300,000 Transfers in for Projects 100,870 Project Services 67,184 Project Services 138,500 Interfund Engineering 19,000 Project Services 284,240 Interfund Engineering 142,000 Project Items 126,417 TOTAL STREET FUND 828,870 777,341 51,529 ARTERIAL STREET FUND Transfers Out for Projects 1,110,473 TOTAL ARTERIAL, STREET FUND 1,110,473 (1,110,473) I -182 Corridor Traffic Impact Transfers Out for Projects 247,613 TOTAL 1 -182 Cooridor - 247,613 (247,613) CD GRANT FUND Transfer from Gan'l Fund 7,630 Interfund loans 240,000 Interfund loans 80,000 Transfer out to Streets 124,657 TOTAL CDBG FUND 327,630 124,657 202,973 CDBG Fond cash flow overnight loan Golf Course overnight loan Construction Fund overnight loan (grants) Restore fund balance Charges not paid by Grant Restore fund balance, Contract settlement, L &I To provide adequate fund balance Sr. Center Restroom project Purchase van for Engineering Purchase truck for Chief Groundsman Court St ADA Upgrade General Fund 1 at & A Street Crossing Improvements Pasco Safe Routes Phase 1 Pasco Safe Routes Phase 1 Court St ADA Upgrade Court St ADA Upgrade Court St ADA Upgrade Charges not paid by Grant CDBG Program cash flow overnight loan HOME Program cash flow overnight loan Court St ADA Upgrade 12/5/2013 8:48 AM \ \nu \finanm\A FINANCE MANAGER \BUDGET - DM\SUPPLEMENTS\2013 SUPP\2013 SUPPL 3UDGET.alsa Account Description AMBULANCE FUND Transfer in - Subsidy Wages Overtime LEOFF State Industrial Medical 2013 Operating Budget Supplement REVENUES EXPEND FUND DAL 737,000 345,000 125,000 32,000 14,000 5,000 Interfund loan repayment 48,000 Transfers Out for Projects (71,039) TOTAL AMBULANCE FUND 737,000 497,961 239,039 CEMETERY FUND Liners & Markers Other Cemetery Services Headstones Wages Overtime Cemetery Items Miscellanous Services TOTAL GOLF COURSE FUND 11,000 18,000 18,000 12,000 4,000 20,000 6,000 47,000 42,000 5,000 Explanation Restore fund balance, Contract settlement, L &I Contract settlement and L &I coverage Contract settlement and L&I coverage Contract settlement and L &I coverage Contract settlement and L &I coverage Contract settlement and L &I coverage Repay overnight loan from last year end More business than originally budgeted. More business than originally budgeted. More business than originally budgeted. More business than originally budgeted. More business than originally budgeted. More business than originally budgeted. More business than originally budgeted. Interfund loans 50,000 Cash flow overnight loan TOTAL GOLF COURSE FUND 50,000 50,000 SENIOR CENTER FUND Miscellaneous Revenues 9,000 More programs than originally budgeted. Transfers in - Subsidy 10,000 To provide adequate fund balance Wages 3,000 Expanded services Recreation Services 2,000 Expanded services Program Services 9,000 Expanded services Administrative Charge Backs 2,000 Expanded services TOTAL SENIOR CENTER FUND 19,000 16,000 3,000 SCHOOL IMPACT FEE FUND School District Pass Through 1,468,000 1,468,000 TOTAL SCHOOL IMPACT FUND 1,468,000 1,468,000 - RIVERSHORE TRAIL & MARINA Transfer from General Fund 25,000 To provide adequate fund balance Water 5,000 Consistent with past years' costs Repair & Maintenance 20,000 Restroom repairs TOTAL RIVERSHORE MARINA FUND 25,000 25,000 - SPECIAL ASSESSMENT LODGING Organizational Services 54,000 Higher tourism than planned. TOTAL SPEC ASSESSMENT FUND 54,000 (54,000) PARK DEVELOPMENT FUND Transfers Out for Projects 20,000 TOTAL PARK DEVELOP FUND - 20,000 (T0-,0 00) CAPITAL IMPROVEMENT FUND Transfers Out for Projects 151,304 TOTAL CAPITAL IMPROVE FUND - 151,304 (15504) 12/5/2013 8:48 AM \ \nu\Finanre\A FINANCE MANAGER \8UDGET- DM \SUPPLEMENT9\2013 SUPP\20135UPPL BUDGET.xax 2013 Operating Budget Supplement Account Description REVENUES EXPEND FUND OAL Explanation ECONOMIC DEVELOPMENT Land 180,000 Farm half - circle purchase Land 60,000 Land purchase option Transfer out 250,000 PWRF project commitment TOTAL ECONOMIC DEVELOP FUND 490,000 (490,000) LID DEBT FUND Transfers Out for Projects 5,311 TOTAL LID DEBT FUND - 5,311 (5,311) GENERAL CONSTRUCTION FUND Interfund loans 1,500,000 Private Contribution 50,000 Private Contribution (102,500) 158,000 210,424 Transfers Out for Projects Transfer to ER Fund Safety Grant STP Grants - Franklin PUD 728,108 Transfers In for Projects 1,475,487 Construction Spending 3,192,570 TOTAL GEN'L CONSTRUCTION FUND 3,861,519 3,192,570 668,949 WATER/SEWER UTILITY FUND Memorial Playground Grant - Tire Company 4th Ave Corridor - PUD Wall Road 68 Phase H Transfer in from Economic Dev 250,000 Stormwater purchase of used CCTV truck PWRF capital contribution Transfer to Equip Replace Fond New Hydrant Progam vehicle 158,000 Fund new purchases Transfers Out for Projects Transfer to ER Fund 30,238 3/4 ton w /Service Box for Irrigation TOTALWATER/SEWER UTILITY FUND 250,000 188,238 61,762 GOVT EQUIPMENT REPLACEMENT FUND Transfer to ER fund 25,000 Truck for Chief Groundsman Transfer from General Fund 17,000 Van for Engineering Purchase Van for Engineering 17,000 Van for Engineering Purchase Fire Truck 333,000 Ladder Track TOTAL GOVT EQUIP REPL FUND 42,000 350,000 (308,000) UT LITY EQUIPMENT REPLACEMENT FUND Transfer to ER Fund 58,000 Stormwater purchase of used CCTV truck Transfer to ER Fund 48,000 New Hydrant Progam vehicle Transfer to ER Fund 30,000 New Pre Treatment Program Transfer to ER Fund 22,000 3/4 ton w /Service Box for Irrigation TOTAL UTILITY EQUIP REPL FUND 158,000 - MEDICALMENTAL FUND Medical Interfund Premium 255,000 Medical Interfund Employee Contrib 52,000 Dental Interfund Premium 104,000 Medical/Dental Claim Expenses 370,000 TOTAL MEDMENTAL FUND 411,000 370,000 41,000 OLD FIRE PENSION FUND Pensions 55,000 Fire contract settlement effect 55,000 (55,000) 12/5/2013 8:48 AM \ \nu \F1nanw\A FINANCE MANAGER\ BUDGET - DM\SUPPLEMENTS\20135UPP \2013 SUM BUDGETAn AGENDA REPORT FOR: City Counci41, December 5, 2013 TO: Gary Crutch anager Workshop Mtg: 12/9/13 Rick White, Community & conomic Development Director FROM: Shane O'Neill, Planner I SUBJECT: Code Amendment: (MF # CA2013 -003) Detached Shop /Garage Height I. REFERENCES 1. Proposed Ordinance 2. Existing PMC criteria 3. Memos to the Planning Commission H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 12/9: Discussion III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. Earlier this year the Council considered a number of zoning text amendments. These text amendments included provisions for special permit review for requests to construct detached shops and garages in in excess of eighteen (18) feet in height for properties located in RS -12 and RS -20 zones. During the final stages of adopting a broader Zoning Code update Council directed the Planning Commission to further analyze the height and size regulations for detached residential shops and garages in the remaining residential zones. B. The Planning Commission held a series of workshops in 2013 to develop a recommendation dealing with increasing the height of detached residential shops and garages. Following the October workshop the Planning Commission held a public hearing in November to consider a code amendment to increase the maximum height of detached residential shops and garages in the RS -1, R -1, R -2, R -3 and R -4 zoning districts on lots over 12,000 square feet by way of special permit review. C. At their regular November 21, 2013 meeting, the Planning Commission recommended the City Council amend the zoning language of the RS -1, R -1, R -2, R -3 and R -4 zones. V. DISCUSSION: A. The Planning Commission determined that it would not be appropriate to increase the maximum allowable floor area of shops and garages in the RS -1, R -1, R -2, R -3 and R -4 zones with smaller minimum lot sizes, but with appropriate review criteria (Reference 2) it may be reasonable to allow height increases by way of special permit review. B. To maintain consistency provisions in the RS -1, R -1, R -2, R -3 and R -4 zones were amended to match the recently added provisions related to shop and garage height limitations in the RS -12 and RS -20 zones. This meant offering special permit review for requests to exceed the listed accessory structure height maximums on parcels over 12,000 square feet in area. C. Following Council review and discussion staff will prepare a final ordinance for adoption. 4(b) ORDINANCE NO. AN ORDINANCE relating to zoning and amending PMC Title 25 dealing with the height of shops and detached garages in R -S -1, R -1, R -2, R -3 and R -4 Districts and review criteria in the RS -20 and RS -12 Districts. WHEREAS, cities have the responsibility to regulate and control the physical development within their borders and ensure the public health, safety and welfare are maintained; and, WHEREAS, the City of Pasco has zoning regulations that encourage orderly growth and development of the City; and, WHEREAS, from time to time, the City Council causes the zoning regulations to be reviewed to ensure they fulfill their intended purposes; and, WHEREAS, the City Council has determined that to further the purposes of maintaining the public health, safety and general welfare community, it is necessary to amend PMC Title 25; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. That Section 25.22.030 of the Pasco Municipal Code be and the same is hereby amended to read as follows: 25.22.030 PERMITTED ACCESSORY USES. The following uses shall be permitted as accessory to a permitted use in the R -S -20 suburban district: (1) Detached residential garages as defined in Section 25.12.200, provided they do not exceed the height of 18 feet and are no larger than 1,600 square feet in area. For each additional 20,000 square feet of lot area, the gross floor area of detached shops and garages can be increased by 400 square feet. A greater height may be approved by special permit based upon the review criteria listed in Sections 25.86.060 and 25.86.065; (2) Home occupations as defined in Section 25.12.220; (3) Storage buildings cumulatively not exceeding 480 square feet of gross floor area and fifteen feet in height; provided no container storage, as defined in Section 25.12.430, shall be permitted. For each additional 20,000 square feet of lot area, the gross floor area of storage sheds can be increased by 400 square feet; (4) Agricultural uses (limited), as defined in Section 25.12.040, (except that the keeping of animals shall be permitted on parcels consisting of ten thousand (10,000) square feet over and above an area equal in size to 12,000 square feet set aside for the dwelling on the parcel); (5) One animal unit (as defined in Section 25.12.065) shall be allowed for each full ten thousand square foot increment of land over and above an area equal in size to 12,000 square feet set aside for the dwelling on the same parcel; provided that all barns, barnyards, chicken houses, or corrals shall be located not less than twenty-five feet from a public roadway and not less than ten feet from any adjoining property held under separate ownership; and provided said number of chickens, fowl or rabbits does not exceed 2 animal units; (6) The keeping of dogs and cats, provided such number of animals does not exceed three dogs and three cats; Page 1 of 6 (7) Family day care home in conformance with WAC 388 -73 as now existing and as amended and PMC Chapter 25.66; (8) Accessory dwellings. (9) Family home preschool in conformance with PMC Chapter 25.66; and (10) For lots with a minimum of 5,000 square feet but less than 22,000 square feet and containing only one single - family dwelling unit, the keeping of dogs, cats, rabbits, and chicken hens, provided such number of animals does not exceed three dogs, and/or three cats, and/or three rabbits and/or three chicken hens, the total number of animals not to exceed six; in all cases, animals shall not be allowed to roam or fly to other properties; roosters are not allowed. Structures related to rabbits and/or chicken hens, such as rabbit hutches and/or chicken coops, must be at least ten (10) feet from any property line, may not exceed six (6) feet in height and thirty (30) square feet in size, and must be located behind the rear line of the dwelling. Property owners shall not allow such structures to become a nuisance due to noise or odor. Section 2. That Section 25.24.030 of the Pasco Municipal Code be and the same is hereby amended to read as follows: 25.24.030 PERMITTED ACCESSORY USES. The following uses shall be permitted as accessory to a permitted use in the R -S -12 suburban district: (1) Detached residential garages as defined in Section 25.12.200, provided they do not exceed 18 feet in height and 1,200 square feet in area. For each additional 12,000 square feet of lot area, the gross floor area of detached shops and garages can be increased by 260 square feet. A greater height may be approved by special permit based upon the review criteria listed in Sections 25.86.060 and 25.86.065; (2) Home occupations as defined in Section 25.12.220; (3) Storage buildings cumulatively not exceeding 260 square feet of gross floor area and fifteen feet in height; provided no container storage, as defined in Section 25.12.430, shall be permitted. For each additional 12,000 square feet of lot area the gross floor area of storage sheds can be increased by 260 square feet; (4) Agricultural uses (limited), as defined in Section 25.12.040, (except that the keeping of animals shall be permitted on parcels consisting of ten thousand (10,000) square feet over and above an area equal in size to 12,000 square feet set aside for the dwelling on the parcel); (5) One animal unit (as defined in Section 25.12.065) shall be allowed for each full ten thousand square foot increment of land over and above an area equal in size to 12,000 square feet set aside for the dwelling on the same parcel; provided that all barns, barnyards, chicken houses, or corrals shall be located not less than twenty -five feet from a public roadway and not less than ten feet from any adjoining property held under separate ownership; and provided said number of chickens, fowl or rabbits does not exceed 2 animal units; (6) The keeping of dogs and cats, provided such number of animals does not exceed three dogs and three cats; (7) Family day care home in conformance with WAC 388 -73 as now existing and as amended and Chapter 25.66; (8) Accessory dwellings; (9) For lots with a minimum of 5,000 square feet but less than 22,000 square feet and containing only one single - family dwelling unit, the keeping of dogs, cats, rabbits, and chicken hens, provided such number of animals does not exceed three dogs, and/or three cats, and/or three rabbits and/or three chicken hens, the total number of animals not to exceed six; in all cases, animals shall not be allowed to roam or fly to other properties; roosters are not allowed. Structures related to rabbits and/or chicken hens, such as rabbit hutches and/or chicken coops, must be at least ten (10) Page 2 of 6 feet from any property line, may not exceed six (6) feet in height and thirty (30) square feet in size, and must be located behind the rear line of the dwelling. Rabbit hutches and/or chicken coops adjacent an alley may be placed within five (5) feet of the alley line provided there are no openings in the wall parallel to the alley. Property owners shall not allow such structures to become a nuisance due to noise or odor; and (10) Family home preschool in conformance with PMC Chapter 25.66. Section 3. That Section 25.26.030 of the Pasco Municipal Code be and the same is hereby amended to read as follows: 25.26.030 PERMITTED ACCESSORY USES. The following uses shall be permitted as accessory to a permitted use in the R -S -1 suburban district: (1) Detached residential garages as defined in Section 25.12.200, provided they do not exceed 15 feet in height and 1,000 square feet in area; except on lots that are 12,000 square feet or more the height may be increased by 3 feet and the area may increase by 200 square feet. On lots over 12.000 square feet in area detached residential garages in excess of 18 feet in height may be permitted by special permit based upon the review criteria listed in Sections 25 86 060 and 25.86.065, (2) Home occupations as defined in Section 25.12.220; (3) Storage buildings cumulatively not exceeding 200 square feet of gross floor area and fifteen feet in height; provided no container storage, as defined in Section 25.12.430, will be permitted; (4) Agricultural uses (limited), as defined in Section 25.12.040, except that the keeping of animals shall be permitted on parcels consisting of ten thousand (10,000) square feet over and above an area equal in size to 12,000 square feet set aside for the dwelling on the parcel; (5) One animal unit (as defined in Section 25.12.065) shall be allowed for each full ten thousand square foot increment of land over and above an area equal in size to 12,000 square feet set aside for the dwelling on the same parcel, provided that all barns, barnyards, chicken houses, or corrals shall be located not less than twenty -five feet from a public roadway and not less than ten feet from any adjoining or abutting property held under separate ownership, and provided said number of chickens, fowl or rabbits does not exceed 2 animal units; (6) The keeping of dogs and cats, provided such number of animals does not exceed three dogs and three cats; (7) Family day care home in conformance with WAC 388 -73 as now existing and as amended and Chapter 25.66; (8) Accessory dwellings; (9) Family home preschool in conformance with PMC Chapter 25.66; (10) For lots with a minimum of 5,000 square feet but less than 22,000 square feet and containing only one single - family dwelling unit, the keeping of dogs, cats, rabbits, and chicken hens, provided such number of animals does not exceed three dogs, and/or three cats, and/or three rabbits and/or three chicken hens, the total number of animals not to exceed six; in all cases, animals shall not be allowed to roam or fly to other properties; roosters are not allowed. Structures related to rabbits and/or chicken hens, such as rabbit hutches and/or chicken coops, must be at least ten (10) feet from any property line, may not exceed six (6) feet in height and thirty (30) square feet in size, and must be located behind the rear line of the dwelling. Rabbit hutches and/or chicken coops adjacent an alley may be placed within five (5) feet of the alley line provided there are no openings in the wall parallel to the alley. Property owners shall not allow such structures to become a nuisance due to noise or odor. Page 3 of 6 Section 4. That Section 25.28.030 of the Pasco Municipal Code be and the same is hereby amended to read as follows: 25.28.030 PERMITTED ACCESSORY USES. The following uses shall be permitted as accessory to a permitted use in the R -1 low density residential district: (1) Detached residential garages as defined in Section 25.12.200, provided they do not exceed 15 feet in height and 1,000 square feet in area; except on lots that are 12,000 square feet or more the height may be increased by 3 feet and the area may increase by 200 square feet;. On lots over 12.000 square feet in area detached residential garages in excess of 18 feet in height may Permitted by special permit based upon the review criteria listed in Sections 25 86 060 and 25.86.065• (2) Home occupations, as defined by Section 25.12.220; (3) Storage buildings cumulatively not exceeding two hundred square feet of gross floor area and fifteen feet in height; provided no container storage, as defined in Section 25.12.430, shall be permitted; (4) The renting of rooms for lodging purposes only; provided, however, such accommodations shall not exceed two persons in a single - family dwelling. One off - street parking space, per roomer, must be provided in addition to the requirement set forth under Section 25.78.170(5); (5) The keeping of dogs and cats, provided such number of animals does not exceed three dogs and three cats; (6) Family day care homes in conformance with WAC 388 -73 as now existing and as amended and Chapter 25.66; (7) Accessory Dwellings; (8) On lots with a minimum of 5,000 square feet and containing only one single - family dwelling unit, the keeping of dogs, cats, rabbits, and chicken hens, provided such number of animals does not exceed three dogs, and/or three cats, and/or three rabbits and/or three chicken hens, the total number of animals not to exceed six; in all cases, animals shall not be allowed to roam or fly to other properties; roosters are not allowed; and (9) Family home preschool in conformance with PMC Chapter 25.66. Section 5. That Section 25.34.030 of the Pasco Municipal Code be and the same is hereby amended to read as follows: 25.34.030 PERMITTED ACCESSORY USES. The following uses shall be permitted as accessory to a permitted use in the R -2 district: (1) Detached single family residential garages, as defined in Section 25.12.200, provided they do not exceed fifteen feet in height and 1,000 square feet in area;. On lots over 12.000 square feet in area detached residential garages in excess of 15 feet in height may be permitted by special permit based upon the review criteria listed in Sections 25.86.060 and 25.86.065; (2) Home occupations as defined by Section 25.12.220; (3) Storage buildings cumulatively not exceeding two hundred square feet of gross floor area and fifteen feet in height; provided no container storage, as defined in Section 25.12.430, shall be permitted; (4) The keeping of dogs and cats provided such number of animals does not exceed three dogs and three cats; Page 4 of 6 (5) Family day care homes in conformance with WAC 388 -73 as now existing and as amended and Chapter 25.66; (6) The renting of rooms for lodging purposes only; provided, however, such accommodations shall not exceed two persons in a single family dwelling. One off - street parking space per roomer must be provided in addition to the requirement set forth under Section 25.78.170(5); (7) Family home preschool in conformance with PMC Chapter 25.66; (8) Accessory dwellings in single family homes; and (9) On lots with a minimum of 5,000 square feet and containing only one single - family dwelling unit, the keeping of up to three rabbits or three chicken hens for personal use, provided the total number of animals (including dogs, cats, rabbits, and chicken hens) does not exceed six; in all cases, animals shall not be allowed to roam or fly to other properties; roosters are not allowed. Section 6. That Section 25.36.030 of the Pasco Municipal Code be and the same is hereby amended to read as follows: 25.36.030 PERMITTED ACCESSORY USES. The following uses shall be permitted as accessory to a permitted used in the R -3 district: (1) Detached single family residential garages, as defined in Section 25.12.200, provided they do not exceed fifteen feet in height and 1,000 square feet in area;. On lots over 12.000 square feet in area detached residential garages in excess of 15 feet in height maybe permitted by special hermit based upon the review criteria listed in Sections 25 86 060 and 25.86.065; (2) Home occupations as defined by Section 25.12.220; (3) Storage buildings cumulatively not exceeding two hundred square feet of gross floor area and fifteen feet in height; provided no container storage, as defined in Section 25.12.430, shall be permitted; (4) The keeping of dogs and cats, provided such number of animals does not exceed three dogs and three cats; (5) Family day care homes in conformance with WAC 388 -73 as now existing and as amended and Chapter 25.66; (6) The renting of rooms for lodging purposes only, provided such accommodations shall not exceed two persons in a single - family dwelling. One off - street parking space per roomer must be provided in- addition to the requirement set forth under Section 25.78.170(5); (7) Family home preschool in conformance with PMC Chapter 25.66; (8) Accessory dwellings in single family homes; and (9) On lots with a minimum of 5,000 square feet and containing only one single - family dwelling unit, the keeping of up to three rabbits or three chicken hens for personal use, provided the total number of animals (including dogs, cats, rabbits, and chicken hens) does not exceed six; in all cases, animals shall not be allowed to roam or fly to other properties; roosters are not allowed. Section 7. That Section 25.38.030 of the Pasco Municipal Code be and the same is hereby amended to read as follows: 25.38.030 PERMITTED ACCESSORY USES. The following uses shall be permitted as accessory to a permitted use in the R -4 district: (1) Detached single family residential garages, as defined in Section 25.12.200, provided they do not exceed fifteen feet in height and 1,000 square feet in area;. On lots over 12.000 square Page 5 of 6 feet in area detached residential garaees in excess of 15 feet in height may be permitted by special permit based upon the review criteria listed in Sections 25 86 060 and 25.86.065; (2) Home occupations as defined by Section 25.12.220; (3) Storage buildings cumulatively not exceeding two hundred square feet of gross floor area and fifteen feet in height; provided no container storage, as defined in Section 25.12.430, shall be permitted; (4) The keeping of dogs and cats, provided such number of animals does not exceed three dogs and three cats; (5) Family day care homes in conformance with WAC 388 -73 as now existing and as amended and Chapter 25.66; (6) The renting of rooms for lodging purposes only, provided such accommodations shall not exceed two persons in a single - family dwelling. One off - street parking space per roomer must be provided in addition to the requirements set forth under Section 25.78.170(5); (7) Family home preschool in conformance with PMC Chapter 25.66; (8) Accessory dwellings in single family homes; and (9) On lots with a minimum of 5,000 square feet and containing only one single- family dwelling unit, the keeping of up to three rabbits or three chicken hens for personal use, provided the total number of animals (including dogs, cats, rabbits, and chicken hens) does not exceed six; in all cases, animals shall not be allowed to roam or fly to other properties; roosters are not allowed. Page 6 of 6 REFERENCE #2 25.86.060 FINDINGS OF FACT BY PLANNING COMMISSION. Upon conclusion of the open record pre- decision hearing, the Planning Commission shall make and enter findings from the record and conclusions thereof as to whether or not: (1) The proposal is in accordance with the goals, policies, objectives, maps and /or narrative text of the Comprehensive Plan; (2) The proposal will adversely affect public infrastructure; (3) The proposal will be constructed, maintained and operated to be in harmony with the existing or intended character of the general vicinity; (4) The location and height of proposed structures and the site design will discourage the development of permitted uses on property in the general vicinity or impair the value thereof; (5) The operations in connection with the proposal will be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district; and (6) The proposal will endanger the public health, or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district. 25.86.065 SUPPLEMENTAL FINDINGS OF FACT AND CONCLUSIONS BY PLANNING COMMISSION FOR SHOPS /GARAGES. In addition to making and entering conclusions from the record for special permits based on the criteria in 25.86.060 the Planning Commission shall consider the following for special permits dealing with increased heights for detached shops and garages: (1) Will the shop /garage match the principle structure in design and exterior treatments such as roofing materials, siding, color, window and door openings, eave overhangs, fenestrations and other architectural features; (2) Will the existing topography and elevation of the site and surrounding property exacerbate or attenuate the height of the proposed shop /garage; (3) Will the proposal include landscaping features or berms to ameliorate the height of the shop /garage; (4) Will the shop /garage be erected on the property utilizing minimum setbacks; (5) Is the site larger than the minimum lot size requirement for the zoning district. MEMORANDUM DATE: May 16, 2013 TO: Planning Commission FROM: Dave McDonald, City Planner SUBJECT: Accessory Structure Heights (MF# CA2013 -003) On January 1st of this year the City annexed 608 acres of land located in West Pasco (Riverview Annexation Area # 2) generally between Road 68 and Road 52 south of the FCID Canal and north of Sylvester Street. Over 500 dwelling units were included in this area. Much of the annexation area is developed with low - density single - family homes on large suburban lots. The area was zoned mostly RS -20 following the annexation in an effort to protect the suburban nature of the area. Due to the size of the properties and suburban nature of the area it is not uncommon to find properties with large detached garages and shops. The current City zoning standards limit detached garages /shops heights to 18 feet and in no case can a shop be built higher than the house it shares a lot with. If a shop is to be built on a lot with a house that is only 14 feet tall the shop height will be limited to 14 feet. The County zoning standards also permit detached garages /shops to a height of 18 feet. There is no limit based on the height of the house. Additionally, the County permits a height greater than 18 feet through the approval of a special permit. Several inquiries have been made by recently annexed property owners on what options are available to allow a shop to be taller than the 18 foot limitation. Currently the only means of exceeding the accessory building height limit is to attach the shop /garage to a house making the garage part of the house thereby eliminating the height restriction. The overall height limitation within the zoning district still applies. Most people do not review this as an option because it adds expense to the project or requires modification to their home. The purpose for the shop height limitation was to protect the integrity and nature of single - family zoning districts. Residential zoning districts are the most restrictive zoning districts in the city and are designed to protect the value of property. Single - family dwellings are the principle or primary uses permitted on low- density or suburban lots. The dwelling must be the prominent feature on a lot. Accessory buildings are subordinate to the principle use. Permitting shops to be taller or large than a house on the same 1 lot causes the shop to be the dominate feature turning the intent of the zoning regulations upside down. The height limitations on accessory structures was placed in the code as a result of homeowner complaints about tall and over bearing garage /shop built in neighboring back yards. The neighbors perceived large garages as a detriment to the character and value of their residential neighborhood. This reaction is not uncommon. As the Planning Commission will recall early last year a property owner submitted a letter of complaint to the Planning Office about the height and size of a shop /garage that was constructed on the lot behind his house. The large shop was viewed as something obnoxious and "reminiscent of an industrial complex, not a residential neighborhood ". The problem with the excessively large garages /shops is more acute in neighborhoods with smaller lots. The scale and bulk of a large garage in relationship to a small lot makes the garage overbearing and decreases the aesthetic appeal of a neighborhood. The open feeling one expects to find in a residential neighborhood is diminished by the large garages. Permitting the construction of these oversized accessory structures is counter to the purposes of the zoning ordinance. The zoning ordinance was enacted to provide open space for light and air and to prevent the overcrowding of land. It is not uncommon for staff to receive complaints about the size and height of garages and shop in RS -12 zones. The complaint about the garage discussed in the paragraph above was from a neighborhood with 12,000 square foot lots. The issues of architectural scale and bulk become less of a concern as the size of lots increase. Larger lots afford greater distances between houses and accessory buildings eliminating some of the aesthetic problems experienced with the smaller lots including, 12,000 square foot lots. In addition to inquiries made to staff about how to build shops beyond the 18 foot limit the City Council has also received similar inquires. As a result the Planning Commission is again being asked to review the matter. In reviewing this matter the Planning Commission may want to consider the following: • Do nothing and keep the height limitation in place. • Increase the height limit but keep it under the maximum allowed in the district. • Allow a greater height if a larger setback is provided. • Allow a greater height if the lot exceeds a certain square footage. • Allow an increase in height only through the Special Permit review process. 2 This matter has been scheduled for a public hearing on May 16th. While the Special Permit process may be the simplest option to pursue, other options listed above may also have some merit. Staff is recommending the scheduled public hearing be opened and treated more like a workshop to provide staff with some direction to assist with preparing a code amendment. The hearing could then be continued until the June meeting at which time a code amendment could be considered. 3 MEMORANDUM DATE: June 20, 2013 TO: Planning Commission FROM: Dave McDonald, City Planner SUBJECT: Accessory Structure Heights (MF# CA2013 -0031 At the regular meeting on May 16th the Planning Commission held a combination workshop /hearing to discuss the issue of accessory structure heights (see attached Memorandum for additional background) in RS -20 zones. During the May 16th meeting the Planning Commission considered the following options for addressing the accessory structure height questions: • Do nothing and keep the height limitation in place. • Increase the height limit but keep it under the maximum allowed in the district. • Allow a greater height if a larger setback is provided. • Allow a greater height if the lot exceeds a certain square footage. • Allow an increase in height only through the Special Permit review process. Following discussion on this matter the Planning Commission was in favor of utilizing the special permit process for responding to property owners who wanted to build shops and garages taller than the permitted 18 feet. The County utilizes the special permit process for permitting shops and garages with heights greater than 18 feet. Using the same process in the City would create greater consistency for development regulations between the City and County. The proposed ordinance attached hereto provides for the special permit review as suggested by the Planning Commission and also creates an additional list of review items to assist with developing conclusions and conditions necessary for approving greater building heights for accessory structures. 1) The City annexed 608 acres of Riverview on January 1, 2013. 2) Approximately 1,400 acres of Riverview remain in the County but are located within the Pasco Urban Growth Boundary. I 3) The Riverview Annexation Area # 2 was primarily zoned RS -20 to preserve the development patterns of the area. 4) Large shops and detached garages are a customarily found within the Riverview area and on large lots within the City. 5) The current zoning regulations limit the height of shops and detached garages to 18 feet. 6) County zoning regulations permit shops and detached garages to be over 18 feet high provided a special permit has been granted. 7) The Growth Management Act encourages consistency between City and County development regulations within the Urban Growth Boundary. RECOMMENDATION MOTION: I move the Planning Commission adopt the findings of fact as contained in the June 20, 2013 staff memo on Code Amendments for PMC Chapter 25.58. MOTION: I move the Planning Commission recommend the City Council adopt the proposed Code Amendments modifying PMC Chapters 25.22, PMC 25.24 and PMC 25.86 as attached to the June 20, 2010 staff memo to the Planning Commission. Ya MEMORANDUM DATE: August 15, 2013 TO: Planning Commission FROM: Shane O'Neill, Planner I SUBJECT: Accessory Structure Heights (MF# CA2013 -003) At their regular meeting on July 15th, Council adopted Ordinance # 4110 making a variety of amendments to PMC Title 25 (Zoning). Included in the amendments are provisions for special permit review for requests to allow detached shops and garages in excess of eighteen (18) feet in height in the RS- 12 & RS -20 zones. During the meeting Council discussed the need for Code provisions offering an avenue for similar height increases in the other residential zones and once again Council remanded the issue of detached shop /garage height back to the Planning Commission further analysis. Currently, the Zoning Code permits detached shops and garages up to fifteen (15) feet in height in the RS -1, R -1, R -2, R -3 & R -4 zones with a provision for a three (3) foot increase in height in the RS -1 and R -1 zones provided lot size criteria are met. The maximum detached shop /garage height in the RS -12 & RS -20 zones is eighteen (18) feet. It should be noted that heights are measured at the mid - roof -line which is half way between the roof eve and the roof peak. This results in structures with a roof peak height over the listed maximums. Additionally, in all zones, detached structures may not exceed the overall height of the home. Staff suggests the Planning Commission address the following questions: Is it appropriate to increase the allowable maximum height for detached shops and garages in the RS -1, R -1, R -2, R -3 & R -4 zones? • What process should be used to request height increases (administrative or special permit)? . Which criteria should be used to evaluate height increase requests? Should the city maintain the catch -all requirement restricting detached structures from exceeding the height of the home? Alternate solutions suggested by Staff: • Use the special permit process to evaluate height increase requests with corresponding criteria for evaluation. Apply a graduated scale allowing incremental height increases based on the provision of increased setbacks (side and /or rear). Based on the outcome of the Planning Commission's discussion, Staff will bring a code amendment back to the Planning Commission for further review. 1 MEMORANDUM DATE: September 19, 2013 TO: Planning Commission FROM: Shane O'Neill, Planner I SUBJECT: Accessory Structure Heights (MF# CA2013 -0031 Currently, the Zoning Code permits detached shops and garages up to fifteen (15) feet in height in the RS -1, R -1, R -2, R -3 & R -4 zones with a provision for a three (3) foot height increase in the RS -1 and R -1 zones on parcels over 12,000 square feet. The maximum detached shop /garage height in the RS -12 & RS -20 zones is currently eighteen (18) feet with an available special permit review to exceed 18 feet. It should be noted that heights are measured at the mid - roof -line which is half way between the roof eve and the roof peak; this results in structures with roof peak heights over the listed maximums. In all zones, detached structures may not exceed the overall height of the home. The caveat is that the maximum height for the primary structure can be applied to the garage or shop simply by attaching it to the home via substantial architectural integration. Provisions currently exist in the R -1 & RS -1 zones to allow a maximum height of 18 feet provided the lot is 12,000 square feet or more. In effect, the provisions allow accessory structure heights to match the Suburban zones provided there is sufficient land area. Staff is not inclined to recommend an option allowing heights to exceed those allowed in Suburban zones. This leaves the R -2, R -3 & R -4 zones to be addressed. Including a similar provision for a three (3) foot height increase based on land area would be consistent with the RS -1 & R -1 zones. This would allow the accessory structures in medium and high- density residential zones to potentially be up to eighteen (18) feet. If the Commission is inclined to offer the Special Permit process for height increase requests, review criteria should be developed. These criteria may relate to: residential density of the immediate vicinity, increased setbacks and structure design (exterior finishes, fenestrations and other design features). The attached table illustrates a few possible alternatives as a tool to help organize discussion. The table is far from a full range of possible choices and may be modified as the Commission sees fit. MEMORANDUM DATE: October 17, 2013 TO: Planning Commission FROM: Shane O'Neill, Planner I SUBJECT: Accessory Structure Heights 1MF# CA2013 -0031 Based on the Planning Commission's discussion during the September 19 workshop, staff has developed proposed language to amend the zoning code accordingly. The proposed amendments most closely match Option #2 from the supplemental chart attached to September's memorandum, with the additional qualifier of a minimum lot size. The chart below can be used to summarize the current proposal to allow increased accessory structure heights in the RS -1, R -1, R -2, R -3 and R -4 zones. RS -1 R -1 R -2 R -3 R -4 Offer special permit Offer special permit Offer special permit Offer special permit Offer special permit for detached shops for detached shops for detached shops for detached shops for detached shops and garages over 18 and garages over 18 and garages over 15 and garages over 15 and garages over 15 feet in height on lots feet in height on lots feet in height on lots feet in height on lots feet in height on lots over 12,000 square over 12,000 square over 12,000 square over 12,000 square over 12,000 square feet in area feet in area feet in area feet in area feet in area Also, inserted below for reference is current code language from PMC 25.86.065 which outlines the required supplemental findings of fact by Planning Commission for shops /garages. This section is referenced as part of the amendments to each zoning district. 25.86.065 SUPPLEMENTAL FINDINGS OF FACT AND CONCLUSIONS BY PLANNING COMMISSION FOR SHOPS /GARAGES. In addition to making and entering conclusions from the record for special permits based on the criteria in 25.86.060 the Planning Commission shall consider the following for special permits dealing with increased heights for detached shops and garages: (1) Will the shop /garage match the principle structure in design and exterior treatments such as roofing materials, siding, color, window and door openings, eave overhangs, fenestrations and other architectural features; (2) Will the existing topography and elevation of the site and surrounding property exacerbate or attenuate the height of the proposed shop /garage; (3) Will the proposal include landscaping features or berms to ameliorate the height of the shop /garage; (4) Will the shop /garage be erected on the property utilizing minimum setbacks; (5) Is the site larger than the minimum lot size requirement for the zoning district. MEMORANDUM DATE: November 21, 2013 TO: Planning Commission FROM: Shane O'Neill, Planner I SUBJECT: Detached Shop /Garage Height (MF# CA2013 -0031 Based upon a series of Planning Commission Workshops dealing with the maximum allowed height(s) of detached shops and garages, staff has prepared Code language. The code amendment will affect properties zoned RS -1, R -1, R- 2, R -3 and R -4 which are 12,000 square feet or greater by providing special permit review for requests to exceed the listed height maximums for detached shops and garages. The minimum land area requirement of 12,000 square feet was chosen to create consistency with existing language of the RS -20, RS -12, RS -1 and R -1 zones. Also, reference to the Supplemental Findings of Fact and Conclusions by Planning Commission for Shops /Garages has been added in each respective zone. The Ordinance is attached. Findings of Fact 1) The proposed code amendment will not adversely affect public infrastructure. 2) Design review for detached shops and garages requesting to exceed the listed maximum height will occur during the special permit review process to ensure that proposals will be constructed, maintained and operated in harmony with the existing or intended character of the general vicinity. 3) Supplemental special permit review criteria (PMC 25.86.065) will be used to ensure that the location and height of proposed structures and the site design will not discourage the development of permitted uses on property in the general vicinity nor impair the value thereof. 4) Existing land use regulations contained in the code language of each zoning district are designed to ensure the operations in connection with the proposal will not be more objectionable to nearby properties by reason of noise, fumes, vibrational, dust, traffic or flashing lights than would be the operations of any permitted uses within the district. The 1 potential for said impacts will be specifically reviewed during the special permit review process for each application. No amendments to the permitted uses listed in each zone are proposed. 5) Additional accessory structure height is not likely to endanger the public health or safety nor is it likely to in anyway become a nuisance to uses permitted in the district. Recommendation MOTION: I move the Planning Commission adopt the Findings of Fact as contained in the November 21, 2013 staff memo on the residential detached shops and garages. MOTION: I move the Planning Commission recommend the City Council adopt the proposed Code Amendment making provisions to increase the maximum height of residential detached shops and garages. Pa AGENDA REPORT No. 50 FOR: City Council December 6, 2013 TO: Gary Crutchfie ager Ahmad Qayoum , is Works Director FROM: Michael A. Pawlak, PE, City Engineer/ Workshop Mtg.: 12/09/13 Regular Mtg.: 12/16/13 SUBJECT: Sewer System Extension Agreement (Commercial - Kahlotus Service Area) I. REFERENCE(S): 1. Vicinity Map 2. Proposed Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 12/09: Discussion 12/16: MOTION: I move to approve the sewer system extension agreement with Fifties I, LLC and, further, authorize the City Manager to sign the agreement. III. FISCAL IMPACT: Sewer Utility Fund ($55,000) IV. HISTORY AND FACTS BRIEF: A) Owners of several parcels of land in the Commercial - Kahlotus Service Area of Pasco are planning for future development and expansion of their existing industrial facilities. Realizing the need and benefit of having domestic sewer service to the properties, the property owners petitioned the City for annexation. The City approved that annexation request on December 17, 2012. B) The City has also recognized the immediate and long -term need to provide domestic sewer service to the area. The Comprehensive Sewer Plan, currently being drafted, includes the identification of need for services in this area. The City previously prepared the design of a gravity sewer main for this area as part of the recently completed Commercial - Kahlotus Lift Station Project. C) The Property Owners (Fifties I, LLC, Oregon Potato (Freeze- Pack), Carson Ag, LLC (Agri -Pak), and Pasco Industrial Properties, LLC) have coordinated with City staff over the past several months to identify an appropriate extension of the City's sewer system. A sewer extension agreement has been drafted to memorialize the obligations of the Property Owners and the City, respectively, in terms of cost - sharing for the extension including, design requirements, plan review, permitting and inspection. In essence, the developers will pay the cost equivalent to a 10" sewer line (minimum size) the entire length of the extension, while the City will pay the equivalent cost of "oversizing" the sewer line to 14" so it can function as a collection main to serve the larger vicinity in the future (this will avoid duplicate line installations in the future). D) The City's share of the extension project will not exceed $55,000, or about 17 percent of the total project cost. The Property Owners will pay the balance of the project costs and the City will provide them a "latecomer agreement ", whereby future connections to the sewer main will reimburse the Property Owners their fair share of 4(c) the expense not attributable to their own properties. Participation in the Property Owners' extension results in a much lower cost project, as it is a private project not subject to prevailing wages; consequently,. the City's cost is likewise lower. V. DISCUSSION: A) The proposed agreement ensures appropriate extension of the City's sewer system to a portion of its UGA that is quite likely to experience growth over the next decade. If not extended, the existing industrial facilities will be limited on their long -term expansion potential and future development will either not occur at all or will occur with septic tanks. The latter scenario would frustrate the logical extension of the sewer system over time, eventually increasing costs for rate payers and retarding development values. B) Staff recommends approval of the sewer system extension agreement as presented. EL. a' 1 pii4 ,�\.. 'J'illllil iPrpli; 9 ._9Y91ii ®€ IItlC6ipF! $il$iil� e$el $ lft61$$1! G$ &!p6$9$! i !WNlii ®itli97 f .71- i J Iz �i m SEWER SYSTEM EXTENSION AGREEMENT THIS SEWER SYSTEM EXTENSION AGREEMENT is entered into this day of December, 2013, by and between Fifties I, LLC, a Washington Limited Liability Company (hereinafter referred to as Fifties I), and the City of Pasco, Washington, a Washington Municipal Corporation (hereinafter referred to as "City"), for the purpose of extending sewer system improvements for the benefit of the properties in the Commercial - Kahlotus Service Area. WHEREAS, Fifties I under separate agreement with Oregon Potato (Freeze- Pack), Carson Ag, LLC (Agri-Pak), and Pasco Industrial Properties, LLC (Pasco Industrial) has been authorized to represent the parties in this Sewer System Extension Agreement with the City; and WHEREAS, Fifties I, Freeze Pack, Agri-Pak, and Pasco Industrial own certain real property along Commercial Avenue Loop that is zoned and used for industrial purposes; and WHEREAS, Fifties I, Freeze -Pack, Agri -Pak and Pasco Industrial all desire to have City of Pasco sewer service extended to the developed properties for domestic use; and WHEREAS, Fifties I, Freeze -Pack, Agri-Pak and Pasco Industrial are committed to constructing a sewer system line extension to the proposed properties as described in Exhibit A, and then dedicate the sewer lines and appurtenances to the City; and WHEREAS, the City of Pasco possesses the capacity to provide sewer utility services to citizens and real properties within its municipal boundaries and its urban growth boundaries; and WHEREAS, the City of Pasco's long range comprehensive sewer plan provides for the systematic extension of sewer utilities throughout the City's urban growth area; and WHEREAS, the parties desire, by this cooperation agreement, to jointly participate in the cost of the sewer line construction that provides benefits to all parties and their respective properties. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. FIFTIES I OBLIGATIONS. Fifties I shall: A. Provide the complete design of the proposed sewer system extension, as described in Exhibit A and Exhibit C, by a Professional Engineer registered to practice Engineering in the State of Washington. The sewer system design shall include pipe, manholes and all appurtenances from a connection point at the Commercial - Kahlotus Lift Station inlet pipe near Manhole 1 located on the south side of Pasco- Kahlotus Highway; then south approximately 1,430 LF through the property owned by Fifties I to the south property boundary; then westerly along the southern property boundary approximately Sewer System Extension Agreement— Fifties I, LLC Pagel December 5, 2013 1,760 LF to Commercial Avenue Loop (aka Old Kahlotus Hwy.); then south for approximately 400 LF along Commercial Avenue Loop. The design of the sewer system extension shall be in accordance with the latest City of Pasco requirements and standards including any adopted or referenced state and federal requirements and standards. The engineering design, construction plans and specifications shall be submitted to the City for review and/or approval at the 60% and Final stages of design. B. From the design, as approved by the City, construct the system extension including all pipe, manholes and appurtenances in accordance with applicable City, state and federal standards and requirements. C. Be responsible for the cost of the design of the sewer system extension, as described in Exhibit B. D. Be responsible for the costs associated with the furnishing of materials and labor, and construction of the equivalent of a 10 -In. diameter pipeline including manholes and associated appurtenances necessary to provide adequate domestic sewer service to the proposed properties, along the alignment described above. E. Shall at its own cost and efforts secure all reviews, approvals and permits from any and all applicable jurisdictions, and pay all associated fees. F. Shall execute all deeds, documents, permits, agreements and checklists necessary for the permitting and conveyance of property and construction of the system extension described above and the performance of this Agreement. G. Enter into a Latecomer's Agreement with the City, to provide for future reimbursement of incurred costs from owners /developers of property who desire to connect but did not contribute to the costs of the sewer system extension improvements. 2. CITY OBLIGATIONS. City shall: A. Process in its usual course, Fifties I's applications for plan review and permits associated with the sewer system extension project as described above and in Exhibit A, in a timely manner. B. Provide project design criteria, and determine the size of pipe, spacing of manholes and other appurtenances required to maintain the integrity of the City's sewer system. C. Provide timely reviews of the engineering design, construction plans and specifications at the 60% and Final submittals. Sewer System Extension Agreement— Fifties I, LLC Page 2 December 5, 2013 D. Provide inspection services during the course of construction consistent with the level of effort utilized on other capital and development projects within the City, or as may be required to ensure the required quality of the completed work. E. Be responsible for the incremental increase in cost between a 10 -In. pipe system and the actual pipe size required, as included in the construction cost estimates prepared by Rotschy, Inc. (provided by Fifties I in October 2013), and reviewed and adjusted by the City (summarized in Exhibit B). The City's share of the construction costs shall not exceed $54,179.75, including Washington State Sales Tax, except as may be negotiated and agreed upon by both parties, in writing, by amendment to the Agreement. F. Upon satisfactory completion of the improvements described above, accept the dedication of the sewer system extension improvements as described in Exhibit A and Exhibit C, and by Council resolution accept ownership thereof, and maintenance and operation of the improvements thereafter. G. Enter into Latecomer's Agreements with Fifties, I to provide for future reimbursement of incurred costs from owners /developers of property who desire to connect but did not contribute to the costs of the sewer system extension improvements. 3. TERM. This Agreement shall be effective commencing on the day of December, 2013, and all improvements, conveyances and obligations of the parties shall be complete on or before July 1, 2014. The Agreement shall terminate on August 1, 2014, or with the completion and acceptance of the sewer system extension improvements, whichever is sooner. 4. AUTHORITY TO APPROVE AGREEMENT. The parties represent and warrant that all steps necessary for the approval of this Agreement have been completed by: A. Fifties I, LLC by its Managing Member. B. City of Pasco by the Pasco City Council. The officers signing below are authorized to do so and that the execution of this Sewer System Extension Agreement is valid and binding for all purposes. 5. DISPUTE RESOLUTION. In the event of a dispute between the parties regarding the interpretation, breach or enforcement of this Agreement, the parties shall first meet in a good faith effort to resolve the dispute by themselves or with the assistance of a mediator. The remaining dispute shall be resolved by arbitration pursuant to RCW 7.04A, the Mandatory Rules of Arbitration (MAR), with all parties waiving the right of a jury trial upon de novo Sewer System Extension Agreement — Fifties I, LLC Page 3 December 5, 2013 review, with the substantially prevailing party being awarded its reasonable attorney fees and costs against the other. 6. GENERAL PROVISIONS. A. This Sewer System Extension Agreement constitutes the entire agreement between the parties, and no prior oral or written agreement shall be valid, and any modifications of this Agreement must be in writing signed by all parties. B. This Sewer System Extension Agreement shall be binding on the parties, and their heirs, successors and assigns. C. For the purpose of this Agreement, time is of the essence. 7. MUTUAL COOPERATON AND FURTHER AGREEMENTS. The parties agree to cooperate to good faith, with regard to each and every aspect required for the completion of the construction of the sewer system extension which is the object of this Agreement, and the transfer of property, and to further sign all documents, deeds and permits reasonably necessary to accomplish the purposes of this Agreement. DATED this day of December, 2013. CITY OF PASCO Gary Crutchfield City Manager FIFTIES I, LLC Cheryl Berg Managing Member Sewer System Extension Agreement — Fifties I, LLC Page 4 December 5, 2013 EXHIBIT A CITY OF PASCO SEWER SYSTEM EXTENSION IN THE COMMERCIAL- KAHLOTUS AREA DESCRIPTION OF PROJECT Introduction: For the past several months, Mr. Thomas Kidwell, representing a group of property owners including Fifties I, LLC, Oregon Potato (Freeze- Pack), Carson Ag, LLC (Agri-Pak), and Pasco Industrial Properties, LLC, has been discussing development plans and the need for a gravity sewer extension to the properties in the Commercial Avenue / Pasco - Kahlotus Highway area, with the City. The City had previously recognized the need for a gravity sewer main to serve the existing industrial users and developing properties; and had completed the design of a system that was proposed to be constructed and financed by a Local Improvement District. Mr. Kidwell, on behalf of all of the private properties, approached the City and proposed that the private property owners would redesign the sewer main route, construct and fund the construction. The sewer extension would connect to the Commercial - Kahlotus Lift Station, recently completed by the City. The proposal also included a provision that the City would assume the cost of any oversizing of the pipeline and extra depth that might be required to serve the larger area. Project Description: The proposed project will extend City of Pasco domestic sewer service from a connection point at the Commercial - Kahlotus Lift Station inlet pipe near Manhole 1 located on the south side of Pasco - Kahlotus Highway; then south approximately 1,430 LF through the property owned by Fifties I to the south property boundary; then westerly along the southern property boundary approximately 1,760 LF to Commercial Avenue Loop (aka Old Kahlotus Hwy.); then south for approximately 400 LF along Commercial Avenue Loop. The sewer system extension will include necessary pipe, manholes and other appurtenances as determined by the City of Pasco. Design and construction will be in accordance with all current applicable City of Pasco standards and requirements and all applicable state and federal standards and requirements as may be adopted or referenced by the City. The sewer system extension alignment will be located as proposed by the property owners with input. from and approval by the City of Pasco. General Cost Sharing Proposal: The parties have negotiated a cost sharing arrangement that generally provides for the following: Design — As the City of Pasco has previously completed the design of a sewer extension to the area and the property owners are proposing a revised alignment, the property owners shall be entirely responsible for the redesign of the sewer extension including the cost of design, topographical survey, preparation of construction documents, construction survey, and City plan review and construction inspection efforts for the work associated with the sewer system extension. • Construction —Fifties I shall be responsible for the entire cost of the equivalent of a 10 -inch pipe system. The City of Pasco will be responsible for the cost differential to provide a larger diameter pipe system where deemed to be required, by the City. • Development specific costs — Each property owner will be responsible for the costs associated with their individual properties, developments, and businesses. The City shall bear no responsibility for these costs. Exhibit A — Fifties I, LLC Page 1 December 5, 2013 m H m_ 2 x W A n c o � 3 n C C u u v � « p r^ `a c o c w 3 0 o � pp u m « _ w « r a « c u O q ~ N y � O a y V N c 3 a = 6 a a v c a � E n E E c 'n .°3 t- o o c 'm 3 m c a v°1iEad y « E a c c o j C o an j d o v o m E E m c> N T T w n � N e c u w u u o 5 w m m c N L V V O p 3 3 �°+ u N v a m .y ry m M m g m ry Lq O1 N eY 1p m Q 'i VI eN .i ry ry � m o o e n m O N O N VNf n m Q O M n ti M M M Q U 8 N IY� `w h Q m .ti � w y �T u u a b tm N � O U � O W N N n a a C « c u ti u° ry V c a � M N j a w p T m � � m c m p _ eti � v ry 2 4 + o c p J O c y N N Ol W q C N 1A v m `a o y � N c p m b v N m � c m m c rvo c 0 d' m tt m mJ m L 0 U b C N 2°. w a `o El o, o o c Y_i V p y O y C m A n c o � 3 n C C u u v � « p r^ `a c o c w 3 0 o � pp u m « _ w « r a « c u O q ~ N y � O a y V N c 3 a = 6 a a v c a � E n E E c 'n .°3 t- o o c 'm 3 m c a v°1iEad y « E a c c o j C o an j d o v o m E E m c> N T T w n � N e c u w u u o 5 w m m c N L V V O p 3 3 �°+ u N v a m .y ry m M U m W cr O Ill- CL LU . Uz ��\ w0 � jz Y zz w w U) N �O U w 0 0 i T � N O —F I /) U I � �I o V ♦wl n�� //� a�� v wl 111M 9 t NIp ®� VM'ewad to AUO e41 ul jwwd lamas Neyues y JOK190aa}ul 3S Aumgf51H sn 1oWy� N 8�a a o �Tl d'ONItl3 Irh uul ieeye� $ q U m W cr O Ill- CL LU . Uz ��\ w0 � jz Y zz w w U) N �O U w 0 0 i T � N O —F I /) U I � �I o V ♦wl n�� //� a�� v wl 111M 9 t 5 Jai fj';� 8�a }f111 Irh e t b E 'I fill M i jai 8gg Spit'' 1 t€ a <j i H a S a p 4 a I E e$�fg5yp Ei 1!110 aE gill -n � � 7 /r��A1��= 1 \A�AAVAAIIIIIIII I. \.VAA VA\ o11V�Ill \III I�_IIv�IAAli�iZvi e - A111l i 4O F v et - - - - -a °a II I II a II \. \ 5 \ �q 1 xwnunawvs / ';% I 1\ =1 II TO: City FROM: Gary SUBJECT: AGENDA REPORT Wage and Salary Plans December 6, 2013 Workshop Mtg.: 12/9/13 I. REFERENCE(S): 1. Wage Plan Comparison, Non - Represented, Non - Management, 2013 2. Salary Comparison, Management Positions, 2013 H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 12/9: Discussion III. FISCAL IMPACT: Increase non - represented personnel cost by $157,000 annually IV. HISTORY AND FACTS BRIEF: A) The city is required to use "comparable" cities pay plans when negotiating union contracts for police and fire employees. In the interest of fairness, the same list is used to maintain other wage and salary plans of the city (public works non - represented, non- management and management positions). That list of eight cities has been largely the same over the past decade but, with the growth in population and tax base, the "comparable cities" list is required to change. The new list of comparables reflect those cities outside the Puget Sound area (consistent with past arbitration decision), within 50% of Pasco's population and within 20% of Pasco's general tax base measurement (annual property tax, sales tax and utility tax revenues). Those eight cities are: Kennewick, Richland, Wenatchee, Walla Walla, Mt. Vernon, Longview, Marysville and Bremerton. B) The non - management wage plan was adjusted last year to reduce gaps particularly in the technical positions (information systems and engineering). With the new list of comparables, several new gaps are identified and recommended for adjustment (see Exhibit 1). Though the technical positions suggest new gaps, Human Resources will conduct an analysis of those positions for comparability in 2014. The cost of the recommended changes would approximate $97,000 annually, at the 2013 level. C) Most of Pasco's management positions are measurably below the new comparability list (see Exhibit 2). It is recommended that the salary plan be adjusted such that all positions are 97% of (3% below) the respective comparable average. The additional cost of the recommended changes would approximate $80,000 annually, at the 2013 level. Though the salaries would remain below the average of the comparable cities, they will be generally consistent with the non - management plan and managers are eligible for annual merit award. D) CPI -U, B/C Western Cities, October 2012 -2013, was 0.8 %. This is the same CPI factor used for all employee groups annually. V. DISCUSSION: A) Pasco, like most other cities around the state, provides a "Cost of Living Adjustment" (COLA) to its employee pay plans, usually on an annual basis, depending on budget conditions. Organized bargaining units (police, fire, and public works) negotiate specific adjustments in bargaining contracts every two to three years, which usually provide for an annual adjustment. Non - represented employees (management and non- management) rely on direct action of the City Council after recommendation from the executive office. The COLA attempts to maintain purchasing power of the employee pay plan, so it typically is a large fraction of the annual Consumer Price Index change. In view of the fact that most non - represented positions are paid less than their comparable average, it is recommended that a COLA of 1.0% be applied to both non- represented compensation plans. 4(d) 2013 Comparabilitv Non - Management Wage Plan - New Comm " Less than 4 comparables to consider Position Grade Pasco Hi Comp hi % diff comps Recommendation Dept. Assist. 1 5 2,482 +» 3 Admin. Assistant 1 25-26 3,763 3,962 - 5.29% 5 2% inc. for grade change Cemetery Cost Sm. 26 3,763 0 Legal Secretary 1 27 3838 0 Probation Serv. Clk 3,838 0 Department Amt.2 27 -28 3915 3,957 -1.070/ 8 2% inc. for grade change Deputy Court Clerk 3915 *+ 2 ' Accounting Clerk 33 4,323 4,410 -2.01% 6 Engineering Tech 1 4,323 »* 2 IS Technician: GIS 0 Lead Court Clerk 0 Legal Secretary 2 0 Admin Assistant 2 33 -35 4,496 4,671 -3,890/ 8 4% inc. for grade change Court Services Specialist 38-39 4,867 0 2% inc. for grade change Paralegal 4,867 4,988 -2.49% 5 " Planner 1 4,867 5,044 -3.640/ 4 " Recreation Specialist 4,867 5,040 -3.55% 8 " RN 0 " Engineering Tech 2 40 4,966 0 Court Probation Officer 41 5,065 0 Lead Recreation Spec. 5,065 0 Database Specialist/IS Tech 5,065 5,536 - 9.30% 7 increased 6% as of i /1/13 Payroll Specialist 5,065 5,247 -3.59% 7 increased 6% as of 1/1/13 PC Specialist/IS Tech 5,065 5,536 -9.30% 7 increased 6% as of 1/1/13 Block Grant Admin. 43 5,269 3 Executive Admin Asst 4043 5,269 5,545 -5.24% 6 6% inc for grade change Safety/Envir. Reg. Spec. 5269 0 Staff Accountant 45 5482 5,954 -8.61% 5 increased 8% as of 1/1/13 Building Inspector 43-45 5,482 5,877 -7.21% 5 4% inc. for grade change Construction Inspector 43-45 5,482 5,870 -7.08% 4 4% inc. for grade change City Clerk 49 5,933 5,997 -1.08% - 6 Associate Planner 47-49 5,933 6,157 -3.78% 5 4% inc, for grade change Plans Examiner 47-49 5,933 5,909 0.40°/ 7 4% inc. for grade change Associate Engineer 51 6,174 ** 3 HR Analyst/Assistant 6,174 6,565 -6.33% 5 increased 8% as of 1/1/13 Network Administrator 53 6,424 7,001 -8.98% 7 increased 8% as of 1/1/13 Communication Spec. 54 6,551 *" 2 Instrumentation Tech 6,551 "* 1 City Planner 56 6,815 7,095 -4.11% 7 Civil Engineer 6,815 7,523 - 10.39% 5 increased 4% as of 1/1/13 Lead Accountant 6,815 6,892 - 1.13% 5 increased 4% as of 1/1/13 Senior Civil Engineer 61 7,529 7,734 - 2.72% 8 increased 6% as of 1/1/13 Construction Manager 61 7,526 0 " Less than 4 comparables to consider 2013 Comparability Management Salary Plan - new comps Position 2013 Pasco Max 2013 Comp Max % diff 97% of comp after adjustment # camps out of 8 City Manager 12,803 13,758 -7.46% 13,345 13,300 5 Deputy City Manager 10,531 ** 10,700 3 Public Works Director 9,955 10,740 -7.89% 10,418 10,400 8 Police Chief 9,955 10,947 -9.96% 10,619 10,400 8 A &CS Director 9,431 ** 10,000 0 Fire Chief 9,435 _ 10,347 -9.67% 10,037 10,000 7 C &ED Director 9,073 10,030 - 10.55% 9,729 9,700 7 Finance Manager 8,874 9,974 - 12.40% 9,675 9,700 8 Municipal Court Judge * 8,443 9,034 0 City Engineer 8,874 9,262 -4.37% 8,984 9,000 6 Police Captain(s) 8,696 9,270 -6.60% 8,992 9,000 7 HR Manager 7,832 8,863 - 13.16% 8,597 8,600 8 IS Manager 8,204 8,480 -3.36% 8,226 8,204 8 Field Divisions Manager 8,204 ** 8 204 3 Inspection Serv. Mgr 7,209 7,892 -9.47% 7,655 7,600 5 WW/W Divisions Mgr 7,209 7,589 -5.27% 7,361 7,300 8 Recreation Manager 6,836 7,131 -4.32% 6,917 6,900 6 Facilities Manager 6,836 7,131 -4.32% 6,917 6,900 4 Court Administrator 6,464 ** 6,464 2 Asst. Field Div. Mgr 6,206 6,443 -3.82% 6,250 6,206 5 * Fixed at 75% of District Court Judge salary set by state commission ** Less than four (4) comparables to consider TO: City FROM: Gary SUBJECT: 2014 I. II. III. IV. V. REFERENCE(S): AGENDA REPORT Priorities 1. 2013 Legislative Priorities with Proposed Changes December 4, 2013 Workshop Mtg.: 12/9/13 ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 12/9: Discussion FISCAL IMPACT: N/A HISTORY AND FACTS BRIEF: A) The city contracts with a legislative consultant based in Olympia to monitor the state legislative session each year and to advance the city's legislative agenda accordingly. Each fall, the city provides the consultant its "legislative priorities" representing the most important of the many legislative objectives of the city. Attached as reference #1 is the 2013 legislative priorities list; it has been modified to reflect proposed changes recommended by staff and the legislative consultant. DISCUSSION: A) The proposed changes are intended to reflect changed circumstances over the past year, so that the new list of priorities more accurately reflects current circumstances. • Lewis Street Overpass: this item has been updated to include language referencing the current effort to support a state transportation revenue package, consistent with the city's prior resolution as well as the realization that state funding assistance for construction of the Lewis Street Overpass is dependent on additional transportation revenue for the state. • Gang Activity: the legislature provided some limited grant funding for regional gang activities during the past session and AWC has reduced its priority associated with the nuisance regulation objective; staff and consultant recommend this item be deleted from the list of priorities. • Public Records: as you know, the legislature paid for the Ruckelshaus group to initiate a state -wide discussion about problems associated with the public records act; the group has recommended continued effort to find common ground for a resolution to those problems. The proposed language reflects the current status of that effort and the need for an additional state funding allocation to complete that effort. • Marijuana: again, the state's voters and the Liquor Control Board have established that recreational marijuana will be permitted in the state, so the language is revised to reflect that realization and the fact that the state needs to allocate a portion of the tax revenue it receives on marijuana sales to local agencies that are obligated to deal with the criminal activity that may be associated with it. B) Staff requests Council direction so that the priorities list can be put in resolution form for Council action at its December 16 meeting. LEG] 2013 Legislative Priorities with Proposed Changes LEWIS STREET OVERPASS: The overpass project (which replaces a 1937 railroad underpass on a former state highway) is a major Council priority which will require federal and state funding, as the $27-29 million construction cost is simply beyond the financial capacity of local taxpayers. With prior aid from the state, the city has completed right -of -way acquisition and design of the new structure; the project is now "shovel ready." The City must seek construction funding allocations from the state and federal governments to make this essential replacement project a reality and is supportive of a state transportation revenue Street Overpass project. PRESERVE "STATE- SHARED REVENUES" FOR CITIES: Pasco receives nearly one million dollars annually from the state, categorized as "state- shared revenues" (liquor excise tax, nuclear generating tax, sales tax mitigation, city /county assistance, etc.). Given the increasing difficulty of the state in balancing its budget, these payments to cities may be in jeopardy during the 2843 -2014 session; their loss would jeopardize delivery of important local services. BINDING ARBITRATION LAW: Under state law, police and fire personnel are guaranteed binding arbitration for wages and benefits (in lieu of the right to strike). While arbitration can be an appropriate form of contract resolution disputes, the current statutory language obligates the arbitrator to give paramount consideration to what "comparable departments" are paying, rather than the ability of the particular employer to absorb the additional cost. Police officers and firefighters collectively represent about half of total general fund expenditures; cost impositions beyond the city's fiscal capacity can have severe consequences on other important city services and, in some cases, may even hamper public safety. Modification of the arbitration statute to `level the field" would better balance the interests of uniformed employees with those of the taxpayer. PUBLIC RECORDS REFORM: Support reform to statutes governing public records requests. While the city recognizes the need for and benefits of transparency and accountability in government, all too often the right to obtain public records is abused and extraordinary public costs are absorbed by cities. S."...., efafm is needed to! pfevide eest reifnbtwsefneat; refefms te assure p -, Preliminary findings of the Ruckelshaus mediation process have indicated that a majority of respondents are interested in a non - judicial path to resolution of public records requests The Cityequests that the state allocate funding to continue the mediation process Page 1 2013 Legislative Priorities with Proposed Changes ELECTION OF JUDGES: The Bureau for Judicial Administration's perennial effort to require that all judges (including part-time) be elected will again require involvement of cities. Appointed judges are equally qualified professionally and there is no compelling evidence that appointed judges are a threat to the administration of justice. In fact, requiring election of all judges would be very problematic for part-time courts, particularly in small and rural communities found throughout eastern Washington. Pasco should continue to join other cities to oppose mandatory election of municipal court judges. MARIJUANA LAWS: The eeffiffieting eJ of , ent r a, al end laws--_ -'- -- -- .1-_ liabilities for 1. eal „ent,. The state . hetild refine its ...,.,.f. ti,.__ laws -- as - -__ i i b state and federal laws relating te mar=iriia =a- The new recreational marijuana industry is subiect to a state excise tax as high as 75% but none of this potential funding is directed to local agencies to address public safety needs and other local impacts Cities and counties must enforce mariivana laws and need shared revenue to do this The City supports legislation that would impose this revenue sharing. Page 2 AGENDA REPORT TO: City Council FROM: Gary Crutchfi Manager SUBJECT: Federal Legislative Consulting Agreement I. REFERENCE(S): Proposed Agreement December 4, 2013 Workshop Mtg.: 12/9/13 Regular Mtg.: 12/16/13 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 12/9: Discussion 12/16: MOTION: I move to approve the agreement with Gordon Thomas Honeywell Governmental Affairs for federal legislative consultant services and, further, authorize the City Manager to sign the agreement. III. FISCAL IMPACT: $60,000 annually IV. HISTORY AND FACTS BRIEF: A) The city has contracted with the consulting firm of Gordon Thomas Honeywell (GTH) for legislative assistance at the state level for several years. In early 2009, the city entered into a separate agreement with the Washington DC division of GTH to provide for legislative consulting services specifically geared to federal funding for the Lewis Street Overpass Project. B) The agreement with the Washington DC office will expire on 12/31/13 and a new agreement is needed to sustain the consulting effort on the city's behalf in Washington DC. V. DISCUSSION: A) The proposed agreement is identical to the prior agreements, except for the dates. The scope of work, as identified in the attachment to the agreement, still focuses on funding for construction of the Lewis Street Overpass project but also includes lowering Pasco Levee 12 -2 as the final link in the Sacajawea Heritage River Trail. B) The expense of the contract remains at $5,000 monthly ($60,000 annually). The assistance of the consultant was beneficial in 2009 through Representative Hastings' effort to obtain a $750,000 allocation for the project in the 2010 federal budget. It is also critical to work with other legislative offices to assure the best opportunity to have Pasco's projects included in new federal funding bills expected sometime within the next 18 months. C) In view of the substantial financial benefit for this particular project, staff recommends the agreement continue for another year. 4(f) CONSULTING AGREEMENT GORDON THOMAS HONEYWELL & CITY OF PASCO This Agreement is entered into by and between City of Pasco and any other party hereto, as is identified in the consultant's signature block below (hereinafter referred to as "Consultant "), upon the following terms and conditions: A. Scope of Work. Consultant will advise and assist the City of Pasco in accordance with Consultant's Scope of Work, described in Attachment "A" hereto and incorporated herein, and Consultant will do and produce such other things as are set forth in the Scope of Work (the "Services "). Consultant's Services will be in compliance with applicable laws, regulations, rules, orders, licenses and permits, now or hereinafter in effect, and Consultant shall famish such documents as may be required to effect or evidence such compliance. B. Compensation; Expenses. The City of Pasco will pay Consultant for satisfactorily rendered Services in accordance with the specific terms set forth in Attachment "A." C. Invoices; Payment. Consultant will fiunish the City of Pasco invoices at regular intervals, as set forth in Attachment "A." D. Term. Consultant shall promptly begin the Services hereunder on the date set forth in Attachment "A" and shall terminate same on the date set forth in Attachment "A." The City or Consultant may terminate Consultant services for convenience at any time prior to the termination date set forth in Attachment "A," provided that the terminating party provides 30 -days written notice to the other party. E. Ownership of Work Product. The product of all work performed under this agreement, including reports, and other related materials shall be the property of the City of Pasco or its nominees, and the City of Pasco or its nominees shall have the sole right to use, sell, license, publish or otherwise disseminate or transfer rights in such work product. G. Independent Contractor. Consultant is an independent contractor and nothing contained herein shall be deemed to make Consultant an employee of the City of Pasco, or to empower Consultant to bind or obligate the City of Pasco in any way. Consultant is solely responsible for paying all of Consultant's own tax obligations, as well as those due for any employee /subcontractor permitted to work for Consultant hereunder. H. Release of Claims; Indemnity. Consultant hereby releases, and shall defend, indemnify and hold harmless the City of Pasco from and against all claims, liabilities, damages and costs arising directly or indirectly out of, or related to, Consultant's fault, negligence, strict liability or produce liability of Consultant, and/or that of any permitted employee or subcontract or Consultant, pertaining to the Services hereunder. I. Assignment. Consultant's rights and obligations hereunder shall not be assigned or transferred without the City of Pasco's prior written consent; subject thereto, this Agreement shall be binding upon and inure to the benefit of the parties' heirs and successors. J. Governing Law; Severability. This Agreement shall be governed by the laws of the State of Washington, U.S.A. (excluding conflict of laws provisions). If any term or provision of this Agreement is determined to be legally invalid or unenforceable by a court with lawful jurisdiction hereover (excluding arbitrators), such term or provision shall not affect the validity or enforceability of any remaining terms or provisions of this Agreement, and the court shall, so far as possible, construe the invalid portion to implement the original intent thereof. K Arbitration. Any dispute between the parties related to or arising out of the subject matter of this Agreement shall be resolved exclusively through binding arbitration under the Commercial Arbitration Rules of the American Arbitration Association in Washington State. L. Entire Agreement; Etc. This Agreement, and its incorporated attachments hereto, state the entire agreement between the parties regarding the subject matter hereof and supersede any prior agreements or understandings pertaining thereto. Any modification to this Agreement must be made in writing and signed by authorized representatives of both parties. Any provision hereof which may be reasonably deemed to survive the expiration or termination of this Agreement shall so survive, and remain in continuing effect. No delay or failure in exercising any right hereunder shall be deemed to constitute a waiver of any right granted hereunder or at law by either party. CONSULTANT: CITY OF PASCO Gordon Thomas Honeywell Governmental Affairs Sign: Sign: Print: Tim Schellberg Print: Gary Crutchfield Title: President Title: City Manager Date: Federal Consulting Agreement Gordon Thomas Honeywell & City of Pasco Page 2 of 3 ATTACHMENT "A" TO CONSULTING AGREEMENT GORDON THOMAS HONEYWELL & CITY OF PASCO A. Scope of Work: Consultant shall provide the City of Pasco with the following federal governmental affairs services: Identify and track all federal grants and initiatives that are available to the City of Pasco that impact funding for the Lewis Street Overpass Project. Lobby the Washington State Congressional delegation and other federal officials as necessary to pursue federal grants and initiatives, including various federal infrastructure packages: 1) for a road and/or bridge project related to the Lewis Street Overpass Project; 2) authorization and potential funding for lowering Pasco Levee 12 -2 as the final link in the Sacajawea Heritage River Trail in the Tri- Cities. • Identify, track and lobby for federal grants and initiatives that benefit the City of Pasco. • Work with the City's state legislative consultant to identify, track and lobby for joint state and federal initiatives, grants and programs that could benefit the City. • Work as a liaison between the City of Pasco and federal officials, Members of Congress, congressional staff and Administration representatives to impact issues and projects important to the City. • Organize meetings for City of Pasco officials, local community leaders and business leaders to support the congressional requests and provide the City of Pasco with periodic reports and updates on effort, status and progress. • Periodically meet in- person with City of Pasco officials to discuss issues, projects and the status of the City's federal program. B. Compensation/Expenses: The City of Pasco shall pay Consultant a monthly fee of $5,000 for the services listed above. Consultant shall only bill communication expenses. The expenses shall not exceed $2,500 for the term of the contract. C. Invoices /Payments: (a) Consultant shall furnish the City of Pasco with invoices for services performed on a monthly basis, and (b) the City of Pasco shall pay each of Consultant's invoices within thirty (30) days after the City's receipt and verification of invoice. D. Term of Agreement: Consultant's services shall commence on January 1, 2014 and shall terminate on December 31, 2014. Federal Consulting Agreement Gordon Thomas Honeywell & City of Pasco Page 3 of 3