HomeMy WebLinkAbout09.26.13 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY (HACPFC)
September 26, 2013 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the City of
Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at 4:00 p.m.,
September 26, 2013.
1. CALL TO ORDER
The meeting was called to order at 4:00 p.m.
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Clark, Dukelow, Garcia, Kuffel
Absent: Quintanilla
Ms. Dukelow made a motion to excuse Ms. Quintanilla's absence due to a family obligation. Mr.
Garcia seconded the motion and it passed unanimously, 4 ayes, 0 nays.
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist /HQS Inspector
Lisa Richwine, Administrative Assistant/Recording Secretary
VISITORS n/a
3. APPROVAL OF AGENDA:
Mr. Garcia made a motion to approve the agenda as presented. Ms. Dukelow seconded and it
passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the special meeting of
July 30, 2013, and the checks listings for July 2013 -- Bank of the West General Operating Account
checks numbered 50636 -50791 totaling $268,625, and Bank of the West Petty Cash checks numbered
1718 -1721 totaling $387 -- and August 2013: Bank of the West General Operating Account checks
numbered 50792 -50995 totaling $261,761, Bank of the West Petty Cash check numbered 1722
totaling $38 and Bank of the West Security Deposit Fund checks numbered 1201 -1202 totaling $188,
and approval of bad debt write offs for rent, utility billing, and miscellaneous in the amount of
$3,710.75, and, of that amount, $3,710.75, will be turned over for collection plus the collection
processing fees.
Board of Commissioners Meeting Minutes
September 26, 2013
Page 2 of 4
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
1. Attended AWHA meeting two weeks ago. Much of the discussion was about the
effect a possible Government shutdown would have on PH agencies.
a. Received information that we will receive October HAP Funding on
9/27/13.
b. We will draft a letter to landlords in case there's a shutdown.
Ms. Dukelow suggests the use of bold lettering to emphasize certain parts of
the letter. She also suggested that copies be sent to media outlets and Legal
Aid.
2. 4th and Pearl Update — copies of the site plan are on the desk. There will be 38
units. The interest rates may increase and could kill the deal, but we'll keep
moving forward on the project.
3. Department of Commerce Audit of the Locals
a. Received findings for dirty laundry rooms and tenants putting items on
water heaters.
b. Received findings for inconsistencies in utility allowance distribution.
4. Staff members are brainstorming what we can do with the RD units after the USDA
loan is paid off next year:
a. Subsidy program?
b. Affordable Market Rent?
C. Sell?
HACPFC must give twelve months notification to the tenants, the City of Pasco
and the Department of Commerce that the loan will be paid in full and subsidy will
cease.
5. HACPFC received "High Performer" status for the Section Eight Management
Assessment Program (SEMAP). We received a score of 143 out of 145. This is an
amazing accomplishment in any event, but especially with the additional unfunded
mandates required by HUD.
6. On October 14, Mr. Anderson will make a presentation to the City Council about
the 4th and Pearl Project. Beacon Development has created a PowerPoint for him
to use.
7. On October 16, Mr. Anderson will participate on a panel for Leadership Tri-
Cities.
8. Mr. Moore and Mr. Anderson are garnering support among residents to create a
Tenant Council that encompasses all Public Housing developments. The hope is to
have officer elections in January 2014.
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Board of Commissioners Meeting Minutes
September 26, 2013
Page 3 of 4
(b) Finance (Ms. Jones)
1. The unaudited Financials have been approved — we're just waiting for the State
Auditor's Office (SAO) to do its audit.
2. Rural Development and Capital Fund financial statements and additional reports have
been submitted to their appropriate entities.
3. In the process of preparing a new Utility Allowance Schedule.
4. At the recently held WHAAP (Washington Housing Authorities Accounting
Personnel) meeting, a presentation was made by the SAO regarding commissioner
use of texts and e -mails during and outside of meetings. It is frowned upon. A
reminder was given to alert commissioners that all modes of communication are
subject to subpoena.
(c) Maintenance and Capital Fund (Mr. Sanders)
Mr. Sanders is not in attendance.
(d) Housing Programs (Ms. Salinas)
Ms. Salinas stated that the interjurisdictional agreement set in place with the Kennewick
Housing Authority was very helpful when the Sacajawea Apartments fire occurred.
(e) Security (Mr. Moore)
1. In addition to his regular duties, Mr. Moore completed the FY14 Family Self -
Sufficiency (FSS) grant application. Mr. Anderson noted that monies received for the
FSS grant can only be used to pay for the FSS Coordinator position. It cannot be used
to fund additional vouchers. Currently HACPFC has 318 vouchers allotted but is able
to fund only 290.
2. As previously mentioned, Mr. Moore is also working to generate support of a Tenant
Council.
(f) Community Service (Ms. Richwine)
Ms. Richwine volunteered to be on a task force to pare down, revise and update the records
retention schedule for housing authorities. Representatives from other housing authorities,
SAO and the Washington State Archives are working on this project together.
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Board of Commissioners Meeting Minutes
September 26, 2013
Page 4 of 4
6. NEW BUSINESS
(a) Resolution #13/14 -911 Establishing Self- Insured Health Care Program Between the
Housing Authority of the City of Pasco & Franklin County (HACPFC) and the
Association of Washington Cities (AWC)
Mr. Garcia made a motion to adopt the above referenced resolution and Ms. Dukelow
seconded it. The resolution passed unanimously, 4 ayes, 0 nays.
(b) Motions arising from board discussion of previous motions or discussion — n/a
(c) Urgent matters not included in the agenda due to lack of time — n/a
7. OTHER BUSINESS — n/a
8. EXECUTIVE SESSION
No Executive Session was held.
9. ADJOURNMENT
The meeting was adjourned at 4:44 p.m.
The Board of Commissioners will next meet in regular session on Thursday, October 31, 2013, 4:00 p.m.
� fC
Dori Clark
Chair, Board of Commissioners
Minutes Prepared by:
Lisa . wine, CMH
Recording Secretary
F:\ Executive \Main \W PDATA \MINUTES\2013 \092613. docx
F. derson, PHM
Secret , Board of Commissioners