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2013.11.04 Council Meeting Packet
AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. November 4, 2013 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councihnembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated October 21, 2013. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) To approve General Claims in the amount of $899,132.37 ($137,565.47 in the form of Electronic Fund Transfer Nos. 17020, 17071 and 17091; and $761,566.90 in the form of Wire Transfer Nos. 1366, 1367, 1371 through 1374; and Claim Warrants numbered 195317 through 195495). 2. To approve Payroll Claims in the amount of $2,408,729.37, Voucher Nos. 46198 through 46273 and 80320 through 80329; and EFT Deposit Nos. 30062565 through 30063170. (c) Shoreline Master Program Consultant Agreement (MF #PLAN2013 -001): 1. Agenda Report from Jeffrey Adams, Associate Planner dated October 24, 2013. 2. Professional Services Agreement Summary. 3. Summary of DOE Agreement Task List Revisions. To approve the professional services agreement with Anchor QEA for the update of the City's Shoreline Master Program and, further, authorize the City Manager to sign the agreement. (d) Resolution No. 3517, a Resolution waiving competitive bidding requirements for the purchase of spray park equipment for Kurtzman Park and authorizing the purchase. 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated October 18, 2013. 2. Proposed Resolution. To approve Resolution No. 3517, waiving competitive bidding requirements for the purchase of spray park equipment for Kurtzman Park and approve the purchase of the Kurtzman Spray Park Equipment from Vortex in the amount of $93,088.66. *(e) Resolution No. 3518, a Resolution accepting work performed by C &E Trenching, LLC under contract for the Riverview Pump Station Meter /Chlorine Vault Replacement Project. 1. Agenda Report from Mike Pawlak, City Engineer dated October 16, 2013. 2. Vicinity Map. 3. Resolution. To approve Resolution No. 3518, accepting the work performed by C &E Trenching, LLC under contract for the Riverview Pump Station Meter /Chlorine Vault Replacement Project. *(t) Resolution No. 3519, a Resolution accepting work performed by Ray Poland & Sons under contract for the 4s' & Clark Waterline Project. 1. Agenda Report from Mike Pawlak, City Engineer dated October 28, 2013. 2. Vicinity Map. 3. Resolution. To approve Resolution No. 3519, accepting the work performed by Ray Poland & Sons under contract for the 40' and Clark Waterline Project. Regular Meeting 2 November 4, 2013 *(g) Resolution No. 3520, a Resolution accepting work performed by Michels Corporation under contract for the 2013 Sewer Re- Lining Project, Project Nos. C7- SE- 2R -13 -03 and C7- SE- 24 -12- 20. 1. Agenda Report from Ahmad Qayoumi. Public Works Director dated October 30, 2013. 2. Vicinity Map. 3. Resolution. To approve Resolution No. 3520, accepting the work performed by Michels Corporation under contract for the 2013 Sewer Re- Lining Project. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (e) 5. VISITORS - OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND /OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: *(a) Street Vacation (NIF #VAC2013 -006) A Portion of an unnamed street east of First Avenue (Junvenal). 1. Agenda Report from Dave McDonald, City Planner dated October 30, 2013. 2. Overview Map. 3. Vicinity Map. 4. Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating a portion of an unnamed street in the NP Plat. MOTION: I move to adopt Ordinance No. , vacating a portion of an unnamed right -of- way located near the southeast corner of First Avenue and Columbia Street and, further, to authorize publication by summary only. (b) Kurtzman Park Area LID 148. 1. Agenda Report from Gary Crutchfield, City Manager and Mike Pawlak, City Engineer dated October 31, 2013. 2. Final Assessment Map, LID 148. 3. Final Assessment Summary. 4. Ordinance. COMPLETE PUBLIC HEARING Ordinance No. . an Ordinance of the City of Pasco, Washington, relating to Local Improvement District No. 148; approving and confirming the assessments and assessment roll of Local Improvement District No. 148 for the purpose of making improvements to Waldemar, Cedar, Hugo and Sycamore Avenues and Alton, and Helena Streets in the Kurtzman area to city street standards, including road widening, curb, gutter, sidewalk, storm drain system and street lighting, as provided by Ordinance No. 3988; levying and assessing a part of the cost and expense of the improvements against the lots, tracts, parcels of land and other property as shown on the assessment roll; and, providing for collection of assessments. MOTION: I move to adopt Ordinance No. , approving and confirming the final assessment roll of Local Improvement District No. 148 and, further, to authorize publication by summary only. Regular Meeting 3 November 4, 2013 (c) Kurtzman Park Area LID 149: 1. Agenda Report from Gary Crutchfield, City October 31, 2013. Manager and Mike Pawlak, City Planner dated 2. Final Assessment Map, LID 149. 3. Memorandum to City Manager from City Engineer dated 10/24/13. CLOSE PUBLIC HEARING MOTION: I move to close the Public Hearing on LID 149 and direct staff to implement a new final assessment process using Option 2 to allocate the costs to LID 149. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: (a) Resolution No. . a Resolution approving a historic preservation plan entitled the Pasco Historic Preservation Work Plan. 1. Agenda Report from Jeffrey Adams, Associate Planner dated October 29, 2013. 2. Proposed Resolution. MOTION: I move to approve Resolution No. _, adopting the Historic Preservation Plan. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: *(a) Reject Bids for 2011 Filtration Plant Improvements (Storage Building) Project No. C3 -11- 52-WTR: 1. Agenda Report from Mike Pawlak, City Engineer dated October 28, 2013. 2. Vicinity Map. 3. Bid Summary. MOTION: I move to reject all bids for the 2011 Filtration Plant Improvements (Storage Building) Project in as much as all of the bids received significantly exceeded the Engineer's estimate and approved project budget. *(b) Kurtzman Park Splashpad, Project No. C5- PF- 8R- 13 -01: 1. Agenda Report from Mike Pawlak, City Engineer dated October 29, 2013. 2. Vicinity Map. 3. Bid Summary. (RC) MOTION: I move to award the low bid for the Kurtzman Park Splashpad Project to Big D's Construction of Tri- Cities, Inc., in the amount of $115,534.11 and, further, authorize the Mayor to sign the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File #...... Q Quasi - Judicial Matter 1. 12:00 p.m., Wednesday, November 6, 2601 N. Capitol Avenue — Franklin County Mosquito Control District Meeting. ( COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY, Alt.) 2. 4:00 p.m., Thursday, November 7, Tri- Cities Visitor and Convention Bureau's Annual Meeting and Tourism Showcase. (MAYOR MATT WATKINS, COUNCILMEMBERS REBECCA FRANCIK and SAUL MARTINEZ) 8:30 a.m., Saturday, November 9, Specialty Kitchen — Mexican Consul Breakfast and Downtown Walking Tour. (MAYOR MATT WATKINS, COUNCILMEMBERS REBECCA FRANCIK, BOB HOFFMANN and SAUL MARTINEZ) REGULAR MEETING CALL TO ORDER MINUTES PASCO CITY COUNCIL OCTOBER 21, 2013 The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffinann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Stan Strebel, Deputy City Manager; Patrick Galloway, Acting City Attorney; Richard Terway, Administrative & Community Services Director; Ahmad Qayoumi, Public Works Director; Bob Gear, Fire Chief; Mike Pawlak, City Engineer; Dave McDonald, City Planner and Ken Roske, Police Captain. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated October 7, 2013. (b) Bills and Communications: To approve General Claims in the amount of $2,304,022.81 ($137,170.07 in the form of Electronic Fund Transfer Nos. 16841, 16843, 16856, 16857, 16915 and 16940; and $2,166,852.74 in the form of Wire Transfer Nos. 1369 and 1370; and Claim Warrants numbered 195079 through 195316). To approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and parking) accounts receivable in the total amount of $265,915.82 and, of that amount, authorize $183,016.36 be turned over for collection. (c) Tourism Promotion Area: To approve the 2014 Business and Marketing Plan and Operating Budget for the Tourism Promotion Area in the total amount of $1,060,000. (d) City Hall Repairs: To approve the Professional Services Agreement with Vineyard Country Building and Design Inc., for repairs to City Hall exterior and, further, authorize the City Manager to sign the Agreement. To approve the Professional Services Agreement with Matheson Painting, Inc., for repairs to City Hall exterior and, further, authorize the City Manager to sign the Agreement. (e) Resolution No. 3516, a Resolution of the City of Pasco adopting findings in support of retention of the moratorium prohibiting producing, processing and retail sales of recreational marijuana within the city. To approve Resolution No. 3516, with a 12 -month term that adopts findings in support of retention and extension of the moratorium on the issuance of licenses relating to recreational marijuana. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 21, 2013 REPORTS FROM COMMITTEES AND /OR Mr. Garrison attended the Lodging Tax Advisory Committee meeting and the joint TRIDEC and Tri- Cities Visitor & Convention Bureau Board meeting. Mr. Yenney attended the Benton Franklin Council of Governments Board meeting and the Pasco Chamber of Commerce Membership Luncheon. Mr. Hoffinann commented on the General Fund Operating Statement through September 2013. NEW BUSINESS: Water Extension Agreement (Burns/Kohler Roads): MOTION: Ms. Francik moved to approve the water system extension agreement with Big Sky LLC and Ted Tschrky and, further, authorize the City Manager to sign the agreement. Mr. Martinez seconded. Motion carried unanimously. Road 60 and Three Rivers Drive Park Architectural Services: MOTION: Ms. Francik moved to approve the Professional Services Agreement with CKJT Architects for design of the Road 60 and Three Rivers Drive Park and, further, authorize the City Manager to sign the Agreement. Mr. Garrison seconded. Motion carried by the following Roll Call vote: Yes — Watkins, Francik, Garrison, Martinez. No — Yenney, Hoffmann, Larsen. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:09 p.m. APPROVED: Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk PASSED and APPROVED this 4th day of November, 2013. 2 CITY OF PASCO Council Meeting of: November 4, 2013 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the rvices rendered or the labor performed as described herein and that the claim is a just, due and unpaid s d obfiafiaT ,gainst the city and that we are authorized to authenticate and certify to said claim. Dunyele Mason/Finance Services Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify on this 4 day of November, 2013 that the merchandise or services hereinafter specified have been received: Check Numbers and 195317- 195495 In The Amount Of: $ 761,566.90 Electronic Funds Transfers: 1366, 1367, 1371 1372,1373,1374 Electronic Funds Transfers: (Journal Entries) Councilmember In The Amount Of: $ 137,565.47 17020, 17071, 17091 GENERALFUND: Legislative Judicial Executive Police Fire Administration & Community Services Community Development Engineering Non - Departmental Library TOTAL GENERAL FUND: Combined total of $899,132.37 Councilmember SUMMARY OF CLAIMS BY FUND: STREET ARTERIAL STREET STREET OVERLAY C. D. BLOCK GRANT HOME CONSORTIUM GRANT NSP GRANT KING COMMUNITY CENTER AMBULANCE SERVICE CEMETERY ATHLETIC PROGRAMS GOLF COURSE SENIOR CENTER OPERATING MULTI MODAL FACILITY RIVERSHORE TRAIL & MARINA MAIN SPECIAL ASSESSMNT LODGING LITTER CONTROL REVOLVING ABATEMENT TRAC DEVELOPMENT & OPERATING ECONOMIC DEVEL & INFRASTRUCT STADIUM /CONVENTION CENTER GENERAL CAP PROJ CONSTRUCTION WATER/SEWER EQUIPMENT RENTAL - OPERATING GOVERNMENTAL EQUIPMENT RENTAL - OPERATING BUSINESS EQUIPMENT RENTAL- REPLACEMENT GOVERNMENTAL EQUIPMENT RENTAL - REPLACEMENT BUSINESS MEDICAUDENTAL INSURANCE FIRE PENSION TRUST FUND PAYROLL CLEARING LID CONSTRUCTION PUBLIC FACILITIES DIST TRI CITY ANIMAL CONTROL SENIOR CENTER ASSOCIATION GRAND TOTAL ALL FUNDS: 267,549.65 10,619.01 0.00 0.00 3,710.69 5,661.02 663.63 978.25 $ 699,132.37 3(b).1 CITY OF PASCO Payroll Approval The City Council City of Pasco Franklin County, Washington The following is a summary of payroll claims against the City of Pasco for the month of October 2013 ich ar?_REUented herewith for your review and approval. Council Meeting of November 4, 2013 Rick Terway, Administrative & Community Services Director We, the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 46198 through 46273 and 80320 through 80329 and EFT deposit No's. 30062565 through 30063170 and City contributions in the aggregate amount of $2,408,729.37 are approved for payment on this 4th day of November 2013. Councilmember GENERALFUND Councilmember SUMMARY OF PAYROLL BY FUND Legislative $ 8,073.26 Judicial 91,122.19 Executive 74,228.65 Police 695,957.42 Fire 364,452.44 Administrative & Community Services 345,185.41 Community Development 93,971.33 Engineering 120,392.84 TOTAL GENERAL FUND 1,793,383.54 CITY STREET 35,970.21 BLOCK GRANT 8,720.01 HOME CONSORTIUM 135.28 NSP 878.40 MARTIN LUTHER KING CENTER 6,730.06 AMBULANCE SERVICE FUND 174,902.08 CEMETERY 12,848.60 ATHLETIC FUND 2,745.20 SENIOR CENTER 14,761.96 STADIUM OPERATIONS 0.00 MULTI -MODAL FACILITY 0.00 BOAT BASIN 0.00 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 0.00 WATER/SEWER 314,837.71 EQUIPMENT RENTAL - OPERATING 33,701.74 OLD FIRE PENSION FUND 9,114.58 GRAND TOTAL ALL FUNDS $ 2,408,729.37 Payroll Summary Net Payroll 1,043,204.17 Employee Deductions 655,524.59 Gross Payroll 1,698,728.76 City of Pasco Contributions 710,000.61 3(b).2 Total Payroll $ 2,408,729.37 AGENDA REPORT FOR: City Council �� October 24, 2013 TO: Gary Crutchfi anager Workshop Mtg.: 10/28/13 Rick White, Regular Mtg.: 11/04/13 Community & Economic Development Director �IF� FROM: Jeffrey B. Adams, Associate Planner SUBJECT: Shoreline Master Shoreline Master Program Consultant Aueement�F# PLAN 2013- 001)Consultant Aueement�F# PLAN 2013 -001) I. REFERENCE(S): 1. Professional Services Agreement Summary 2. Summary of DOE Agreement Task List Revisions II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 10/28: DISCUSSION: 11/04: MOTION: I move to approve the professional services agreement with Anchor QEA for the update of the City's Shoreline Master Program, and further, authorize the City Manager to sign the agreement. III. FISCAL IMPACT: Receipt of up to $100,000 for expenses incurred. IV. HISTORY AND FACTS BRIEF: A. The Shoreline Management Act (SMA) requires local governments to review /update their Shoreline Master Programs (SMPs) every eight years. The City of Pasco is scheduled to update its SMP within two years after State funding is made available and the grant agreement is approved by Department of Ecology (DOE). Recent approval of the State budget includes funding for SMP updates. RCW 90.58.080(8) also provides for a 1 -year extension if DOE "determines that the local government is likely to adopt or amend its master program within the additional year." Thus, if the grant agreement is approved by DOE on July 30, 2013 the extended deadline for completion of the update is June 30, 2016. B. The overarching goal of the SMA is to prevent harm from uncoordinated or piecemeal development along the state's shorelines and to maintain consistency with State laws and the City's Comprehensive Plan and development regulations. The SMA has three basic policies as outlined in RCW 90.58.020, and SMP updates and amendments must be consistent with these three policies: Protect the environmental resources of state shorelines. 2. Promote public access and enjoyment opportunities. 3. Give priority to uses that require a shoreline location. C. At their August 29, 2013 meeting the City Council approved the Department of Ecology (DOE) Agreement which enables the City to receive State funding for the SMP Process, and authorized the City Manager to sign the agreement. Since that time the DOE has revised the agreement format for clarity by breaking the six overall tasks down into ten subtasks and rearranging the budget allocations to align with the tasks; however the tasks have not substantially changed nor has the overall budget amount changed. The 3(c) agreement was delivered to the. City for final signature, and shall be signed by DOE, at which time the agreement shall take effect. V. DISCUSSION A. For the first biennium (FY 7/1/13 — 6/30/15) funding will be available up to $100,000; final year funding (FY 7/1/15 — 6/30/16) would be for $25,000 for a total of $125,000. It must be noted that in year 3 (7/15 -6/16) funding has typically been made available as an amendment to the grant agreement and is subject to legislative appropriation. B. The funds will be used to contract with Anchor QEA and to reimburse Planning Division costs for staff resources used for the update. Anchor QEA will incur approximately $81,700 in expenses in the first biennium. The balance of grant funds will be used to cover staff time and other in -house costs. The contract with DOE anticipates a third -year extension and the utilization of an additional $25,000 grant allocation; however at this time, no third -year costs are anticipated. Professional Services Agreement (Summary Sheet) Project: Shoreline Master Program Consultant: Anchor QEA Address: 8033 W. Grandridge Avenue Suite A, Kennewick WA 99336 Scope of Services: City of Pasco (City) will be updating and adopting a Shoreline Master Program (SMP) through a local adoption process and submit its updated SMP to the Washington State Department of Ecology (Ecology) for approval. The Anchor QEA team shall assist the City with the following SMP Update tasks, as described in the full Scope of Work: 1. Public Participation 2. Preliminary Shoreline Assessment 3. Inventory, Analysis, Characterization 4. Draft Shoreline Master Program 5. Preliminary Cumulative Impacts Analysis 6. Restoration Plan 7. Final Draft SMP / Supporting Documents 8. Local SMP Adoption Process Term: seven hundred thirty (730) calendar days Completion Date: October 21, 2015 Payments to Consultant: ❑ Hourly Rate: $ ® Fixed Sum of: $81,700.00 ❑ Other: Insurance to be Provided: 1. Commercial General Liability: ❑ $1,000,000 each occurrence; ❑ $2,000,000 general aggregate; or ❑ $ each occurrence; and $ general aggregate 2. Professional Liability: ❑ $1,000,000 per claim; ® $1,000,000 policy aggregate limit; or ❑ $ per claim; and $ per policy aggregate limit Other Information: Signature by: ❑ Mayor ® City Manager C O .Y Q .0 d Y C m 1O � a � c c o * N � C O U_ n > d u � o N F C d O c Q_ C Y C O v u U O m U a � v u o � a � Q a U .n a c O Y m N y� U f0 r U a c m N L > O mm < a > > a E E Q O O 0 N N a O C3 NINIm i s c 3 a 4 E L 4 c E .a 0 s a F; N m a 2 c 0 Y N 1.i m u a E > c a v Y 0 m YO C C y Ll C •- m v N d C ©M C7 N N U O Q 0 m a C c t a N M d O Y C V U GC E N •O j y u Q o a N E a+ a v s Z pp a CO U O d O o N F U Q LU O O 0 0 E V1 N C O U_ n > d u � o N F C d O c Q_ C Y C O v u U O m U a � v u o � a � Q a U .n a c O Y m N y� U f0 r U a c m N L > O mm < a > > a E E Q O O 0 N N a O C3 NINIm i s c 3 a 4 E L 4 c E .a 0 s a F; N m a 2 c 0 Y N 1.i m u a E > c a v Y 0 m YO C C y Ll C •- m v N d C ©M C7 N N U O Q 0 m a AGENDA REPORT FOR: City Council f. ) October 18, 2013 TO: Gary Crutchfie anager Workshop Mtg.: 10/28/13 Regular Mtg.: 11/4/13 FROM: Rick' erway, ative & Community Services SUBJECT: Kurtzman Spray Park Equipment Purchase I. REFERENCE(S): Proposed Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 10/28: Discussion 11/4: MOTION: I move to approve Resolution No. J� waiving competifive bidding requirements for the purchase of spray park equipment for Kurtzman Park and approve the purchase of the Kurtzman Spray Park Equipment from Vortex in the amount of $93,088.66. III. FISCAL IMPACT: $93,088.66 - CDBG Funds IV. HISTORY AND FACTS BRIEF: A) In 2010, when the city renovated the pool facility at Memorial Park, staff researched spray equipment and selected Vortex system because it could be easily interchanged and toys rearranged with a quick coupling system and was one of the top rated systems in the field. We have not had any major issues with our equipment after three seasons of use. Other users we have contacted note that Vortex is quick to respond to any problems or parts needed. V. DISCUSSION: A) The Vortex system proposed for installation at Kurtzman Park is the same system we currently have at Memorial Pool (with different spray toys). Keeping the equipment the same allows staff to only have one system to learn and maintain, and stocking of parts will be simplified. B) The ability to interchange the toys will allow us to rearrange different features at each of the spray parks to give the users a greater variety of fun and enjoyment. C) Staff recommends the purchase of the Vortex spray equipment for the Kurtzman Park Project. 3(d) RESOLUTION NO. 35 1 rl A RESOLUTION waiving competitive bidding requirements for the purchase of spray park equipment for Kurtzman Park and authorizing the purchase. WHEREAS, the City has previously evaluated equipment and installed Vortex spray equipment at Memorial Park Pool; and WHEREAS, the City is now considering the purchase of similar spray park recreational equipment for Kurtzman Park as an alternative to a swimming pool facility; and WHEREAS, it is functionally desirable to be able to exchange /interchange this equipment between Memorial Park and Kurtzman Park in order to facilitate consistent and dependable operations; and WHEREAS, the purchase of Vortex spray equipment for Kurtzman Park will allow the City to reduce the costs of operation, maintenance and repair, and the inventory of parts by having one system. WHEREAS, pursuant to RCW 39.04.280 Vortex is the sole source of spray equipment that is interchangeable with the equipment already installed at Memorial Park and the sole source which will allow the City to interchange equipment for providing variety to users; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES RESOLVE AS FOLLOWS: Section 1. The City Council does hereby declare that the purchase of the spray park equipment is clearly and legitimately limited to a single source of supply, and that sole source of supply is Vortex. Section 2. The competitive bidding requirements for the City of Pasco are hereby waived and the Pasco Administrative and Community Services Department is authorized to purchase from Vortex the spray park equipment in the sum of $ 93,088.66. PASSED by the City Council of the City of Pasco, Washington, this day of .2013. CITY OF PASCO: Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT NO. 43 FOR: City Council October 16, 2013 TO: Gary Crutchfi Manager Ahmad Q ayour 11, is Works Director FROM: Michael A. Pawlak, City Engineer P01, Regular Mtg.: 11/4/13 SUBJECT: Accept Riverview Pump Station Meter /Chlorine Vault Replacement Project #C7- WT- 2R -13 -05 L REFERENCE(S): 1. Vicinity Map 2. Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 11/04: MOTION: I move to approve Resolution No. 35N% accepting the work performed by C &E Trenching, LLC under contract for the Riverview Pump Station Meter /Chlorine Vault Replacement Project, III. FISCAL IMPACT: Water Utility Fund IV. HISTORY AND FACTS BRIEF: A) On July 15, 2013, Council awarded the Riverview Pump Station Meter /Chlorine Vault Replacement project to C &E Trenching, LLC for $27,628.84. V. DISCUSSION: A) The project involved the removal of an existing water vault and concrete foundations, and construction of a 6'x8' vault and associated appurtenances, and other related work. B) The final project construction contract totalled $29,954.27, an overage of $2,325.43 (approximately 8 percent). The overage was due to the discovery of an existing 20 -inch drain line that, in turn, required a revision to the design of the proposed vault. C) The work is now complete and staff recommends City Council acceptance of this work. 3(e) I 1- 1 z 0 f- Q U) _W W _i ry RESOLUTION NO. 35Ig A RESOLUTION ACCEPTING WORK PERFORMED BY C &E TRENCHING, LLC UNDER CONTRACT FOR THE RIVERVIEW PUMP STATION METER/CHLORINE VAULT REPLACEMENT PROJECT. WHEREAS, the work performed by C &E Trenching, LLC, under contract for the Riverview Pump Station Meter /Chlorine Vault Replacement project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by C &E Trenching, LLC, under contract for the Riverview Pump Station Meter /Chlorine Vault Replacement project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 4th day of November, 2013. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney AGENDA REPORT NO. 45 FOR: City Council TO: Gary Crutch Manager Ahmad Qayo is Works Director FROM: Michael A. Pawlak, City Engineer SUBJECT: Accept 4a' & Clark Waterline, Project #M7- WT- 2R -13 -01 I. REFERENCE(S): 1. Vicinity Map 2. Resolution October 28, 2013 Regular Mtg.: 11/4/13 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 11/04: MOTION: I move to approve Resolution No. accepting the work performed by Ray Poland & Sons, under contract for the 4a' and Clark Waterline Project. III. FISCAL IMPACT: Water Utility Fund IV. HISTORY AND FACTS BRIEF: A) On June 3, 2013, Council awarded the 4s` & Clark Waterline project to Ray Poland & Sons for $44,659.31. V. DISCUSSION: A) The project involved the construction of an 8 -inch water main consisting of approximately 151 lineal feet of 8 -inch ductile iron water pipe, six 1 -inch commercial water services, and associated work. B) The final project construction contract totalled $54,121.43, an overage of $9,462.23 (approximately 20 percent). The overage was due to differing site conditions, which included various concrete foundations and structures that were discovered under existing sidewalks, six inches of concrete paving that was discovered beneath the existing asphalt and the location of existing utilities caused an adjustment to the vertical alignment of the proposed water main. C) The work is now complete and staff recommends City Council acceptance of this work. 3(f) VICINITY MAP SCALE: NONE PASCO RESOLUTION NO. 3519 A RESOLUTION ACCEPTING WORK PERFORMED BY RAY POLAND & SONS UNDER CONTRACT FOR THE 4TH & CLARK WATERLINE PROJECT. WHEREAS, the work performed by Ray Poland & Sons, under contract for the 4h & Clark Waterline project has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by Ray Poland & Sons, under contract for the 4s' & Clark Waterline project, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 4th day of November, 2013. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney AGENDA REPORT NO. 38 FOR: City Council a TO: Gary Crutc Manager FROM: Ahmad Qayo i, Public Works Director SUBJECT: Accept 2013 Sewer Re- Lining Project I. REFERENCE(S): 1. Vicinity Map 2. Resolution October 30, 2013 Regular Mtg.: 11/04113 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 11/04: MOTION: I move to approve Resolution No.-35D& ccepting the work performed by Michels Corporation under contract for the 2013 Sewer Re- Lining Project. III. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF: A) This project is to line approximately 2,700 feet of 24" sewer pipe along Road 44 (Court Street to Sylvester Street) and 700 feet of 18" sewer pipe along 5`h Ave. This is a continuation of an annual program to line the older sewer system with PVC using a trenchless process. B) On June 3, 2013 Council awarded the 2013 Sewer Lining Project to Michels Corporation for $529,970.17 including sales tax. V. DISCUSSION: A) The final project construction contract totaled $572,178.65 including sales tax. B) The additional cost is for two additional areas that were lined and for a change in the way the bypass lines were installed to allow for continuation of traffic instead of having to close streets. The two additional areas that were lined were the alley in Walnut Street (emergency repair) and the alley between 2nd & 3rd Ave, North of Columbia — identified as a maintenance project and paid for out of the maintenance budget. C) The work is now complete and staff recommends acceptance of this work. 3(g) RESOLUTION NO. �� A RESOLUTION ACCEPTING WORK PERFORMED BY MICHELS CORPORATION UNDER CONTRACT FOR THE 2013 SEWER RE -LINING PROJECT, PROJECT NOS. C7- SE- 2R -13 -03 AND C7- SE- 24- 12 -20. WHEREAS, the work performed by Michels Corporation under contract for the 2013 Sewer Re- Lining Project, Project Nos. C7- SE- 2R -13 -03 and C7- SE- 2R- 12 -20, has been examined by the Public Works Operations Division and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Public Works Operations Division recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Public Works Operations Division recommendation and thereby accepts the work performed by Michels Corporation under contract for the 2013 Sewer Re- Lining Project, Project Nos. C7- SE- 2R -13 -03 and C7- SE- 2R- 12 -20, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 4s' day of November 2013 Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney AGENDA REPORT FOR: City Council October 30, 2013 TO: Gary Crutchfiel i Manager Regular Mtg.: 11/4/13 Rick White, Community & nomic Development Director% .}-� FROM: David I. McDonald, City Planner r SUBJECT: STREET VACATION (MF# VAC 2013 -006) A portion of an unnamed street east of First Avenue (Junvenal) I. REFERENCE(S): 1. Overview Map 2. Vicinity Map 3. Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Conduct Public Hearing: 11/4: MOTION: I move to adopt Ordinance No. , an Ordinance vacating a portion of an unnamed right -of -way located near the southeast corner of First Avenue and Columbia Street, and further, authorize publication by summary only. HI. FISCAL IMPACT: 0600 IV. HISTORY AND FACTS BRIEF: A. The owner of the property at 219 South First Avenue submitted a petition for vacation of a portion of the unnamed right -of -way adjacent to the north line of his property. The street in question was established with the NP Plat in 1889 and has never been improved. B. City Council set November 4, 2013 as the date to consider the vacation. V. DISCUSSION: A. The street in question was established with the NP Plat in 1889 and has never been improved. Over the years it has functioned as an alley serving mainly the properties along the south side of Columbia Streets. The NP Plat provided names for all of the streets in the subdivision except for the street in question. B. There is a water and sewer line in the northern half of the street. The petition only covered the southern half of the street. The northern half will remain in place and will continue to function as an oversized alley. No utilities are located within the right -of -way proposed for vacation so there is no need to retain an easement. 7(a) • O � O r� Cld N M, N ' a F C q •1 IfF s r y of H� f•r•1� 7� t�; '� ` t � •tea , �, �`; i� v. < 1� J • er �1 • t e�,A�, in r. WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3" Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF AN UNNAMED STREET IN THE NP PLAT. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate right -of -way; and WHEREAS, all steps and procedures required by law to vacate said right -of -way have been duly taken and performed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That a portion of an unnamed street in the NP Plat located south of Columbia Street and east of First Avenue described as follows; The south 40 feet of right -of -way located between the east line of First Avenue and the west line of the BNSF railroad right -of -way in the northwest quarter of the northwest quarter of the southwest quarter of the southeast quarter and the south half of the south half of the southwest quarter of the northwest quarter of the southeast quarter of Section 29, Township 9 North, Range 29 East, WM., as depicted in Exhibit "1" be and the same is hereby vacated. Section 2. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 4s' day of November, 2013. Matt Watkins Mayor ATTEST: Debra L. Clark, CMC APPROVED AS TO FORM: Leland B. Kerr, City Attorney z ct cd ct NO �o\Ar� v ls1v w AGENDA REPORT NO. 47 TO: City Council FROM: Gary Crutchfi anager Michael A. Pa ity Engineer SUBJECT: Kurtzman Park Area LID 148 I. REFERENCE(S): 1. Final Assessment Map, LID 148 2. Final Assessment Summary 3. Ordinance October 31, 2013 Regular Mtg.: 11/04/13 H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: COMPLETE PUBLIC HEARING 11/04: MOTION: I move to adopt Ordinance No. approving and confirming the final assessment roll of Local Improvement District No. 148. III. FISCAL IMPACT: See below. IV. HISTORY AND FACTS BRIEF: A) LID 148 was formed and the improvements constructed over the past two years. In conducting the final assessment roll hearing, it was learned that several property owners desired installation and financing of utility stubs and/or driveways for certain vacant parcels within the LID boundaries. Council has continued the assessment roll hearing to be apprised of its options in responding to the expressed concerns. B) Council and staff have received legal advice that permits additional work (driveways and utility stubs) to be added to individual LID accounts only if the additional work and related additional assessment amount is agreed in writing by the respective property owner and if the charges for the additional work are for the same rate as charged others in the same LID. Council has discussed the practical limitations and problems associated with attempting to add more construction cost to the LIDS at this point in time, noting that any such effort would extend the final assessment hearing process well into spring or summer 2014. Such a delay is likely to cause an increased interest rate cost to all LID accounts, not just those wanting the extra work. Thus, it appears most prudent and fair to offer the additional work be accomplished outside the LID process, with the single exception of being able to finance "connection charges" for those homes that have stubs currently in place but are not yet connected to the particular utility (water and/or sewer). V. DISCUSSION: A) To avoid delay of LID closure until next spring/summer, staff urges that the utility stubs (for vacant properties only) be installed by the city with utility funds and not included in the LID. This is generally consistent with past practice, as the city typically installs a sewer stub to each vacant lot when reconstructing a street, to avoid cutting the street thereafter. The cost of the stub is recovered when the lot develops and the owner's cost is financed as part of the private project financing (usually a home mortgage). Thus, there is no adverse effect on owners of vacant lots by not including the stub cost in the LID (indeed, it is probably better for the vacant lot owner, as there is no payment obligation until the lot is actually developed). 7(b) B) There are nine (9) homes LID 148 that are on city water but are not yet connected to sewer. Staff has sent formal written notice to each of those owners advising of their opportunity to include the sewer connection charges in their LID, even if they do not intend to connect to the sewer right away. Two (2) of those homeowners have notified the City that they will take advantage of the LID financing opportunity (it will be easier and carry a lower interest rate than a typical second mortgage); and understand that they will have the additional cost added to their respective final assessment. C) A few owners of vacant property desire driveways to be included on their vacant lots (in addition to utility stubs). Again, this additional work would delay closure of the LIDS until spring. Equally important, however, is the fact that installation of driveways for vacant lots is a gamble, unless the owner is certain about the plan for development of the lot. If the driveway must later be moved, it will cost at least double the original cost to do so. It has been the practice of the city to avoid installation of driveways on vacant lots as part of LIDS for that very reason; however, one owner was accommodated in LID 148, so others may feel shortchanged in that regard. As a compromise solution, staff recommends Council authorize reimbursement of half the cost of a single driveway up to a maximum of $1,200), on any vacant lot in the LID, if installed in conjunction with a residential structure within 12 months of closure of the LID. This provides comparable benefit (the total LID cost was about half paid by grant funds) to that received by the owner that included driveways already. D) Staff recommends that following the public hearing, City Council should confirm the final assessment roll by Ordinance. LID 148 - Kurtzman Park Area Ph.2 Compare Preliminary & Final Assessments 10/31/2013 Preliminary Final %Change CDGE Assisstance $ 333,500.00 $ 340,000.00 1.9 Amount to be Assessed $ 330,085.00 $ 235,304.0 -28.8 43 113861046 MILLER, JERRY ]5 $ 5,505.35 Combined 44 113861055 MILLER, TERRY 75 175 $ 5,505.35 $ 9.454.16 45 113861073 MILLER, JERRY 95 70 $ ),047.33 $ 3,642.9B .27. 5 50 10731/3013 L23 M1 -28.6 -28.6 -29.1 -28.5 UN 60 $ 3,089.53 $ 2,263.12 $ 5,352.65 53 $ 2,702.12 -32.6 $ 2,263.12 $ 4,965.24 53 $ 2,702.12 $ 2,263.12 $ 4,965.24 54 6 2]9.46 6 2 263.12 5 S.]n.SR ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, relating to Local Improvement District No. 148; approving and confirming the assessments and assessment roll of Local Improvement District No. 148 for the purpose of making improvements to Waldemar, Cedar, Hugo and Sycamore Avenues and Alton, and Helena Streets in the Kurtzman area to City street standards, including road widening, curb, gutter, sidewalk, storm drain system and street lighting, as provided by Ordinance No. 3988; levying and assessing a part of the cost and expense of the improvements against the lots, tracts, parcels of land and other property as shown on the assessment roll; and, providing for collection of assessments. WHEREAS, Local Improvement District No. 148 ( "LID No. 148" or the "LID ") was formed by Ordinance No. 3988 of the City of Pasco, Washington ( "City"). The assessment roll levying the special assessments against the property located in the LID has been filed with the City Clerk, as provided by law; and WHEREAS, by Resolution No. 3487, notice of the time and place of hearing on the LID No. 148 assessment roll, and for making objections and protests to the roll was published and posted according to law. The time and place of hearing on the LID No. 148 assessment roll was set the 3rd day of September, at the hour of 7:00 p.m., local time, in the Council Chambers in the City Hall, Pasco, Washington. Further notice of the hearing was mailed by the City Clerk to each property owner shown on the roll; and WHEREAS, the public hearing was continued until September 16, October 7 and finally until the 0 day of November, at the hour of 7:00 p.m., local time, in the Council Chambers in the City Hall, Pasco, Washington; and WHEREAS, at the time and place fixed and designated in the notices the hearing was held; no written protests were received; and, all persons appearing at the hearings who wished to be heard were heard. Following the close of the hearing, the City Council, sitting and acting as a Board of Equalization for the purpose of considering the roll and the special benefits to be received by each lot, parcel and tract of land shown upon such roll, including the increase and enhancement of the fair market value of each such parcel of land by reason of the improvement, found no protests; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES HEREBY ORDAIN, as follows: Section 1. FINDINGS OF FACT AND CONCLUSIONS OF LAW 1.1 The above - recitals are incorporated herein by this reference. 1.2 Local Improvement District No. 148 ( "LID No. 148 ") has been created and established for the purpose of providing for the improvement of the properties within the area described in Exhibit B, by the improvement of Waldemar, Cedar, Hugo and Sycamore Avenues and Alton, and Helena Streets in the Kurtzman area to City street standards, including road widening, curb, gutter, sidewalk, storm drain system and street lighting as more particularly described in Exhibit A (the "LID 148 — Kurtzman Park Neighborhood Improvements "). The assessments and assessment roll for LID No. 148, as the same now stand, shall be and the same are approved and confirmed in all things and respects in the total amount of $235,104.00. 1.3 Each of the lots, tracts, parcels of land and other property shown upon the assessment roll is determined and declared to be specially benefited by LID No. 148 Improvements in at least the amount charged against the same, and the assessment appearing against the same is in proportion to the several assessments appearing upon the roll. There is levied and assessed against each lot, tract or parcel of land and other property appearing upon the roll the amount finally charged against the same thereon. Section 2. CONFIRMATION AND COLLECTION. 2.1 The assessment roll as hereby approved and confirmed shall be filed with the City Financial Services Manager for collection. The City Financial Services Manager is authorized and directed to publish notice as required by law stating that the roll is in his hands for collection and that payment of any assessment thereon or any portion of such assessment can be made at any time within thirty (30) days from the date of first publication of such notice without penalty, interest or cost, and that thereafter the sum remaining unpaid may be paid in ten (10) equal annual installments of principal together with interest due on the unpaid balance. The estimated interest rate is stated to be 3.6% per annum, with the exact interest rate to be fixed in the ordinance authorizing the issuance and sale of the local improvement district installment note for Local Improvement District No. 148. The first installment of assessments on the assessment roll shall become due and payable during the thirty (30) day period succeeding the date one year after the date of first publication by the City Financial Services Manager of notice that the assessment roll has been placed for collection and annually thereafter each succeeding installment shall become due and payable in like manner. 2.2 If the whole or any portion of the assessment remains unpaid after the first thirty (30) day period, interest upon the whole unpaid sum shall be charged at the rate as determined under Section 2. 1, and each year thereafter one of the installments of principal together with interest due on the unpaid balance, shall be collected. Any installment not paid prior to expiration of the thirty (30) day period during which such installment is due and payable shall thereupon become delinquent. Each delinquent installment shall be subject, at the time of delinquency, to a charge of 5% penalty levied on both principal and interest due upon that installment, and all delinquent installments also shall be charged interest at the rate of 8% per annum as set forth in PMC 14.04.050. The collection of such delinquent installments shall be enforced in the manner provided by law. PASSED by the City Council and APPROVED by the Mayor of Pasco, Washington, at a regular open public meeting thereof, this 4th day of November, 2013. Matt Watkins Mayor ATTEST: Debra L. Clark City Clerk APPROVED AS TO FORM: Leland B. Kerr City Attorney EXHIBIT A LID No. 148 — Kurtzman Park Neighborhood Improvements Phase 2 The LID 148 improvements include road widening, curb, gutter, sidewalk, storm drain system, and street lighting. In Street Sycamore Avenue Hugo Avenue Waldemar Avenue Cedar Avenue Helena Street Alton Street From Butte Street Butte Street Butte Street Butte Street 150 feet West of Sycamore Avenue Hugo Avenue To Alton Street Alton Street Alton Street Alton Street Cedar Street 200 feet East of Waldemar Avenue EXHIBIT B LID 148 - Kurtzman Park Street hnnrovements Legal description of the boundary: That portion of the South half of Section 28, Township 9 North, Range 30 East in the City of Pasco, Franklin County, Washington more accurately described as follows: Kurtzman's First Addition Block I , North one -half Lot 14 and Lots 15 through 22 together with those adjacent portions of vacated Sycamore Avenue; Together with Kurtzman's First Addition Block 2, Lots 1 through 22 together with those adjacent portions of vacated Hugo Avenue, Helena Street and Sycamore Avenue; Together with Kurtzman's First Addition Block 3, Lots 1 through 22 together with those adjacent portions of vacated Waldemar Avenue, Helena Street and Hugo Avenue; Together with Kurtzman's First Addition Block 4, Lots 1 through 22 together with those adjacent portions of vacated Waldemar Avenue and Helena Street; Together with Kurtzman's First Addition Block 5, Lots 1 through 32 together with those adjacent portions of vacated Butte Street, Waldemar Avenue and Helena Street; Together with Kurtzman's First Addition Block 6, Lots I through 14 and Lots 25 through 32 together with those adjacent portions of vacated Hugo Avenue, Waldemar Avenue and Helena Street; Together with Kurtzman's First Addition Block 7, Lots 6 through 28 together with those adjacent portions of vacated Butte Street, Sycamore Avenue and Hugo Avenue; Together with Kurtzman's First Addition Block 8, Lots 23 through 32 together with those adjacent portions of vacated Sycamore Avenue and Helena Street; Together with the West 30 rods of the Southwest quarter of the Southeast quarter of Section 28, Township 9 North, Range 30 East W.M., except the South 880 feet and the West 15 feet thereof. TO: FROM: SUBJECT: I. H. AGENDA REPORT NO. 48 City Council October 31, 2013 Gary Crutchfiel ager Regular Mtg.: 11/04/13 Michael A. Paw P ,City Engineer Kurtzman Park Area LID 149 REFERENCE(S): 1. Final Assessment Map, LID 149 2. Memorandum to City Manager from City Engineer dated 10/24/2013. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CLOSE PUBLIC HEARING 11/04: MOTION: I move to close the Public Hearing on LID 149 and direct staff to implement a new final assessment process using Option 2 to allocate the costs to LID 149. III. FISCAL IMPACT: See below. Iv. V. HISTORY AND FACTS BRIEF: A) LID 149 was formed and the improvements constructed over the past two years. In conducting the final assessment roll hearing, it was learned that several property owners desired installation and financing of utility stubs and/or driveways for certain vacant parcels within the LID boundaries. Council has continued the assessment roll hearing to be apprised of its options in responding to the expressed concerns. B) Council and staff have received legal advice that permits additional work (driveways and utility stubs) to be added to individual LID accounts only if the additional work and related additional assessment amount is agreed in writing by the respective property owner and if the charges for the additional work are for the same rate as charged others in the same LID. Council has discussed the practical limitations and problems associated with attempting to add more construction cost to the LIDs at this point in time, noting that any such effort would extend the final assessment hearing process well into spring or summer 2014. Such a delay is likely to cause an increased interest rate cost to all LID accounts, not just those wanting the extra work. Thus, it appears most prudent and fair to offer the additional work be accomplished outside the LID process, with the single exception of being able to finance "connection charges" for those homes that have stubs currently in place but are not yet connected to the particular utility (water and/or sewer). C) In addition to the desire of some to have additional improvements made, Council noted during their review of LID 149 final assessments that the range of cost appeared to be too disparate and requested an alternative allocation formula be identified which would result in a cost allocation within closer range of tolerance. A memorandum from City Engineer Mike Pawlak (reference No. 2), addresses the details of this issue and offers three alternative allocation models. DISCUSSION: A) To avoid delay of LID closure until next spring/summer, staff urges that the utility stubs (for vacant properties only) be installed by the city with utility funds and not included in the LID. This is generally consistent with past practice, as the city typically installs a sewer stub to each vacant lot when reconstructing a street, to avoid cutting the street thereafter. The cost of the stub is recovered when the lot 7(c) develops and the owner's cost is financed as part of the private project financing (usually a home mortgage). Thus, there is no adverse effect on owners of vacant lots by not including the stub cost in the LID (indeed, it is probably better for the vacant lot owner, as there is no payment obligation until the lot is actually developed). B) There are five (5) homes in LID 149 that are on city water but are not yet connected to sewer. Staff has sent formal written notice to each of those owners advising of their opportunity to include the sewer connection charges in their LID, even if they do not intend to connect to the sewer right away. None of those homeowners have notified the City that they will take advantage of the LID financing opportunity (it will be easier and carry a lower interest rate than a typical second mortgage); and understand that they will have the additional cost added to their respective final assessment. C) A few owners of vacant property desire driveways to be included on their vacant lots (in addition to utility stubs). Again, this additional work would delay closure of the LIDS until spring. Equally important, however, is the fact that installation of driveways for vacant lots is a gamble, unless the owner is certain about the plan for development of the lot. If the driveway must later be moved, it will cost at least double the original cost to do so. It has been the practice of the city to avoid installation of driveways on vacant lots as part of LIDS for that very reason; however, one owner was accommodated in LID 149, so others may feel shortchanged in that regard. As a compromise solution, staff recommends Council authorize reimbursement of half the cost of a single driveway up to a maximum of $1,200), on any vacant lot in the LID, if installed in conjunction with a residential structure within 12 months of closure of the LID. This provides comparable benefit (the total LID cost was about half paid by grant funds) to that received by the owner that included driveways already. D) Reallocation of final assessments for LID 149 appears necessary, given the wide disparity in cost for small lots versus large lots. The City Engineer has provided three options for Council consideration; two of the three are variations of the original formula, while the other simply uses the same "front foot cost" for each lot. Use of a formula different than the original used for LID 149 requires new written notice to property owners with an explanation and a new hearing process, prior to final action by Council. E) Staff recommends the current Public Hearing be closed, and Council to direct staff to implement a new final assessment process using Option 2 to allocate the costs to LID 149. LID 149 Kurtzman Area Phase 3 Revised Boundary E LEWIS ST. - 29 2 F .� 27 29 r 4 24� 30 1 � r, 1 30 _ -- - �"°� i 8 2 30 , i 31 I - 1- � -- -- _ 31 14---- -- - - -30; —_ Number = LID Assessment Roll Number - Q �./ 4 w Ttir.. � Is 311 i 31 I - 1- � -- -- _ 31 14---- -- - - -30; —_ Number = LID Assessment Roll Number Memo Public Works Department Engineering Division To: Gary Crutchfield, City Manager Ahmad Qayoumi, Public Works Director From: Michael A. Pawlak, PE, City Engineer Date: October 24, 2013 Re: LID 149 Final Assessment Calculation Options Memo Introduction. LID 149 constructed street improvements in the Kurtzman Park neighborhood including street reconstruction and paving, curb & gutter, storm drainage facilities, driveway approaches and sidewalks. In addition, the City constructed certain necessary water and sewer main improvements as companion projects to the LIDs. The cost for this utility work was not part of the LIDS, was paid for entirely by City water and sewer rate funds, and was not assessed to individual properties. During recent discussions relative to the Final Assessment Hearing held before City Council, a question was raised concerning the methodology used to calculate individual property assessments for the LID financed portion of project costs. This memo outlines the methodology used and presents information on three other options for calculating individual assessments. The Original Assessment Methodology. The methodology used for calculating individual property assessments utilized the same basic premises that were also used on the preceding Kurtzman Park Neighborhood Area LIDs (146, 147 and 148). That methodology used a "two -part" calculation that a) established a minimum Base Frontage length where all lots would equally share a set percentage of the total costs. b) calculated the second part of the assessment on the basis of the remaining lot front footage (in excess of the Base Frontage) as a percentage of the total "excess frontage" of all lots. In the case of LID 149, the Base Frontage was set at 50 -feet — the size of the smallest lot. This is the same criteria as was used in the previous Kurtzman Park LIDs. It should be noted that the Base Frontage in the other LIDS was 25 feet (again the size of the smallest lot). As in the previous LIDS, the Base Frontage of all lots was used to equally distribute 25- percent of the LID project costs. The remaining 75- percent of the costs were then distributed on the basis described above (Item b). This methodology provides some benefit and cost relief to the smaller lots while shifting additional burden to the larger lots were future development potential and investment returns are available. The resulting "cost per frontage foot' varies for each lot depending on length of frontage • Page 1 (lot width). Depending on lot size, the difference in the "cost per frontage foot" varies between $40.20 / ft. and $93.53 / ft. LID Property No. Total Frontage Base Frontage Excess Frontage Total Assessment — Cost per frontage foot LID Costs 4 66,327.75 198,983.25 265,311.00 5 50 2,009.93 0 2,009.93 40.20 30 640 2,009.93 57,851.38 59,861.31 93.53 Option 1: Redistribute the Assessments on a 50/50 Basis. This option explores the individual assessments calculated similarly to the Original Assessment except that the Base Frontage calculation offsets 50- percent of the LID costs, instead of 25- percent. The remaining 50- percent of the LID costs is distributed similarly to the Original Assessment. When compared to the original calculation method, this option shifts some of the cost burden back to the smaller lots and reduces the burden on the larger lots. The resulting "cost per frontage foot" still varies for each lot depending on length of frontage (lot width). Depending on lot size, the difference in the "cost per frontage foot' varies between $66.54 / ft. and $80.40 / ft. LID Property No. Total Frontage Base Frontage Excess Frontage Total Assessment Cost per frontage foot LID Costs 4 132,655.50 132,655.50 265,311.00 5 50 4,019.86 0 4,019.86 80.40 30 640 4,019.86 38,567.58 1 42,587.44 66.54 This option also increases the Final Assessment over the Preliminary Assessment for 19 of the 33 properties. The total dollar amount of increased assessment to those 19 properties is $9,430.03. Legally, the City may approve /adopt LID final assessments that are greater than the preliminary assessments. Historically, the City of Pasco's policy has been not to do so. There have been occasions when final assessments have exceeded the preliminary assessments and the City has "capped" an individual property's final assessment at the amount of the preliminary assessment. If City Council chose Option 1 and decided to cap final assessments at the ,preliminary amount the City would assume the added responsibility of $9,430.03 in LID costs Option 2: Redistribute the Assessments on an Equal Front Footage Basis. This option calculates the assessment for all lots on a straight -line, front footage basis. The smaller lots will carry a larger percentage of the costs when compared to the Original Assessments; and the larger • Page 2 lot assessments will be reduced. The resulting "cost per frontage foot' will be uniform ($72.11 / ft.) for all lots, no matter what size. LID Property No. Total Frontage Base Frontage Excess Total Cost per Frontage Assessment frontage foot LID Costs 265,311.00 0 265,311.00 5 50 3,605.42 0 2,009.93 72.11 30 640 46,149.32 0 59,861.31 72.11 This option also increases the Final Assessment over the Preliminary Assessment for 16 of the 33 properties. The total dollar amount of increased assessment to those 16 properties is $3,806.63. If City Council chose Option 2 and decided to cap final assessments at the preliminary amount the City would assume the added responsibility of $3,806.63 in LID costs Option 3: Redistribute the Assessments using a 25 -Ft Base Frontage. This third option utilizes the same basic methodology as the Original Assessment calculation except that the Base Frontage is reduced to 25 feet; and matches the base figure used in the previous LIDs. This option shifts additional cost burden to the smaller lots because a larger portion of the lot frontage is used in the calculation of the second portion of cost assessment that offsets 75- percent of the overall costs. A 50 -ft lot, for instance, would have paid a proportionate share of only 25% of the total LID costs under the Original Assessment. In this option, that same 50 -ft lot would pay an equal share of the first 25% of total costs (25 -ft Base Frontage), plus a proportionate share of the other 75- percent of LID costs on the remaining 25 -ft of its frontage. Again, when compared to the Original Assessments, the smaller lots assume increased costs while the larger lots have lower assessments. The resulting "cost per frontage foot' still varies for each lot depending on length of frontage (lot width). Depending on lot size, the difference in the "cost per frontage foot' varies between $70.13 / ft. and $75.05 / ft. LID Property No. LID Costs 5 Total Frontage Base Frontage Excess - Total Cost per Frontage Assessment frontage foot 198,983.25 265,311.00 1,742.81 3,752.74 75.05 42,873.20 44,883.13 70.13 This option also increases the Final Assessment over the Preliminary Assessment for 16 of the 33 properties. The total dollar amount of increased assessment to those 16 properties is $5,636.74. • Page 3 Recommendation. The purpose of this memo is to present the various assessment impacts to the properties in LID 149, in order to provide City Council with the information needed to have discussion and make an informed decision on whether or not to re- calculate individual property assessments. Should Council be inclined to revise the assessment calculation methodology, it appears that Options 2 and 3 have less adverse (increased cost assessment) impact to property owners and relatively equal "cost per frontage foot' values. Please do not hesitate to let me know if you need additional information or clarification of the information provided. 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" " ^wwsaaasa:^a::araaA gRp,7 ,w.RS °= AGENDA REPORT FOR: City Council TO: Gary Crutch y Manager Rick White, Community & conomic Development Directo, 4 FROM: Jeffrey B. Adams, Associate Planner {�t" SUBJECT: Historic Preservation Plan (MF# PLAN 2012 -004) I. REFERENCE(S): H. October 29, 2013 Workshop Mtg.: 10/28/13 Regular Meeting: 11/04/13 Proposed Resolution (Exhibit #1 "Historic Preservation Plan" was previously distributed in Council packets only; copies available for public review in the Planning office, the Pasco Library and on the city's webpage at htti)://www.pasco- wa. og v/citycouncilrenort s. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 10/28: DISCUSSION 11/04: MOTION: III. FISCAL IMPACT: None I move to approve Resolution No. adopting the Historic Preservation Plan IV. HISTORY AND FACTS BRIEF: A. One of Council's 2012 -2013 Goals is to assist the Historic Preservation Commission with the development of a Historic Preservation Plan for the City. B. On March of 2013 the City Council approved a contract with the consultant, Bruin & Associates, to assist the City's Historic Preservation Commission in crafting the Plan. The Consultant and Commission were charged with the following tasks: 1. Analyze unfilled historic preservation opportunities. 2. Develop a plan for a historic district or consortium, recognizing that historic resources are dispersed throughout the City. 3. Develop a program for establishing a historic resources index /register. 4. Develop an inventory of economic strategies and workable incentives for encouraging private and public sector historic preservation efforts. 5. Establish historic preservation evaluation criteria for restoration/ replacement/reuse of historic resources. 6. Develop a strategy for financing/providing a railroad museum. C. The Historic Preservation Commission held an open house on June 26, 2013 focused on gathering input on the strengths and opportunities in historic preservation. Key stakeholders were also interviewed and the Pasco Historic Preservation Commission provided feedback and guidance for the project. D. A public hearing was held by the Historic Preservation Commission on October 23, 2013 to review the final draft of the Plan and to make a recommendation to the City Council (Reference #1). The Historic Preservation Commission recommended approval of the Historic Preservation Plan and that it be adopted by reference as part of the City's Comprehensive Plan. S(a) V. DISCUSSION: A. Highlights of the Plan include: 1. Goals and actions to preserve, develop and maintain historic buildings, such as: i. Increase the capacity of Pasco's historic preservation program through the Certified Local Government (CLG) program. ii. Continue historic preservation downtown through the State Main Street program, and start accepting B &O tax credit donations. 2. Recommendations for increasing heritage tourism efforts, including: i. Develop a preservation/museum consortium to consolidate efforts and improve coordination between historic properties. a. Create a "Pasco Walk;" a walking tour brochure of Pasco Historic Places. 3. Recommendations for raising public awareness of the importance of historic preservation in the community, including: i. Recognize good rehabilitation efforts through awards and recognitions, similar to Pasco's Yard of the Month program. ii. Encourage public agencies to have historic information and historic photographs in their buildings and on their websites, and recognize those that do so with a letter from the Pasco HPC. B. Adoption of the Historic Preservation Plan and inclusion within the City's Comprehensive Plan will ensure that it is used to guide administrative and legislative actions for historic preservation efforts. RESOLUTION NO. A RESOLUTION approving a historic preservation plan entitled the Pasco Historic Preservation Work Plan. WHEREAS, the City of Pasco is required to plan under Washington's Growth Management Act (GMA); and WHEREAS, according to RCW 36.70A.020(13), historic preservation, specifically to "Identify and encourage the preservation of lands, sites, and structures that have historical, cultural, and archaeological significance" within the Pasco Urban Growth Boundary, is one of the 13 goals of the GMA; and, WHEREAS, the City's Historic Preservation Commission, with the help of staff and a consultant has prepared a Historic Preservation Work Plan; and, WHEREAS, the Historic Preservation Work Plan was prepared with input from citizens, stakeholders, and the Historic Preservation Commission; and, WHEREAS, the Pasco Historic Preservation Commission is the City Council's advisory board on historic preservation matters; and, WHEREAS, following a public hearing on October 23, 2013, the Historic Preservation Commission unanimously recommended the Historic Preservation Work Plan for City Council approval; and, WHEREAS, the City Council has reviewed the Preservation Commission's recommendation for a Historic Preservation Work Plan; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. That the Historic Preservation Work Plan attached hereto as "Exhibit 1" is hereby adopted as a historic preservation guide and supplement to the Comprehensive Plan. Passed by the City Council of the City of Pasco this 4th day of November, 2013. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT NO. 44 FOR: City Council October 28, 2013 TO: Gary Crutchfield Manager Ahmad Qayo is Works Director FROM: Michael A. Pawlpk, City Engineer Regular Mtg.: 11/4/13 SUBJECT: Reject Bids for 2011 Filtration Plant Hnprovements (Storage Building) Project #C3 -1 l- 52 -WTR I. REFERENCE(S): 1. Vicinity Map 2. Bid Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 11/04: MOTION: I move to reject all bids for the 2011 Filtration Plant Improvements (Storage Building) Project in as much as all of the bids received significantly exceeded the Engineer's estimate and approved project budget. III. FISCAL IMPACT: Water Rates IV. HISTORY AND FACTS BRIEF: A) The 2011 Filtration Plant Improvements (Storage Building) project would construct a 940 square foot split face CMU storage building at the Butterfield Water Treatment Plant located at 1306 W. `B" Street. B) The project was advertised September 22 and September 29, 2013, with a bid opening on October 8, 2013. V. DISCUSSION: A) At the bid opening, staff received four (4) bids for the project. The low bid was received from Vincent Brothers, LLC in the amount of $190,869.93. The second lowest bid was received from Industrial Constructors, hic. in the amount of $262,111.53. The Engineer's estimate for the project was $170,447.70. B) Staff has reviewed the bid proposals and determined that the bids exceed the fiscal constraints of the project. Staff will review the design and building needs with the Water Plant Division in an effort to modify the design to be more economical and remain within budgetary constraints. It is anticipated that the design modifications will be complete in order to rebid the project in early spring 2014. C) Staff, therefore, respectfully recommends that Council reject all bids due to current fiscal constraints. 10(a) 1- W W O F- Z Q a Z O 1/Q 1� J_ IL r r O N lol\ Z J m W CD ry Q O U) 0 W r. W,r, ' T 1 S W� m O Sf- t }7u '1'Y Q H z U r City of Pasco 2011 Filtration Plant Improvements (Storage Building) October 8, 2013 BID SUMMARY BASE BID EVALUATION: Engineers Estimate Vincent Brothers, LLC Industrial Constructors, Inc. Rotschy, Inc. Allstar Construction Group, Inc. $170,447.70 $190,869.93 $262,111.53 $275,577.93 $289,102.97 AGENDA REPORT NO. 46 FOR: City Council f October 29, 2013 t TO: Gary Crutchfi 14, anager Ahmad Qayo u c Works Director FROM: Michael A. PawlW City Engineer Regular Mtg.: 11/4/13 SUBJECT: Bid Award: Kurtzman Park Splashpad, Project #C5- PF- 8R -13 -01 I. REFERENCE(S): 1. Vicinity Map 2. Bid Summary H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 11/04: MOTION: I move to award the low bid for the Kurtzman Park Splashpad Project to Big D's Construction of Tri- Cities, Inc. in the amount of $115,534.11, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Community Development Block Grant IV. HISTORY AND FACTS BRIEF: A) The project involves the demolition of the existing pool, wading pool and pool building, installation of a splashpad, restoration of disturbed areas with hydro - seed and grass sod, and improvement of the existing irrigation system at Kurtzman Park. B) The project was advertised September 29 and October 6, 2013, with a bid opening on October 29, 2013. V. DISCUSSION: A) On October 29, 2013, the City received four (4) bids for the project. The low bid was received from Big D's Construction of Tri- Cities, hic. in the amount of $115,534.11. The second lowest bid was received from Rawhide Excavating, Inc. in the amount of $159,735.88. The Engineer's Estimate is $170,827.80 B) Staff recommends award of the contract to Big D's Construction of Tri- Cities, Inc. 10(b) Q a 2 CO J a aQ N of Q Z a_ Z U Q � 5 N H Y f " r '1, 1 City of Pasco Kurtzman Park Splashpad Project #C5- PF- 8R -13 -01 October 29, 2013 BID SUMMARY Engineers Estimate $170,827.80 Big D's Construction of Tri- Cities $115,534.11 Rawhide Excavating $159,735.88 Culbert Construction $167,528.35 Watts Construction $176,300.21