HomeMy WebLinkAbout10-23-13 Pasco PFD Meeting Agenda PacketPasco Public Facilities District
Building Regional Facilities through Community Partnerships
October 23, 2013
4:00 p.m.
Pasco City Hall - Conference Room #1
AGENDA
1. Call to order and roll call
2. Approval of minutes:
* Regular Meeting July 24, 2013
3. Claims Approval:
* 3rd Quarter 2013: $100,109.25
4. Financial Report:
* 3rd Quarter:
• Operating Statement
• Net Assets Statement
5. Old Business:
• Status Report:
• Regional Convention Center
• Regional PFD
6. New Business:
2014 Operating Budget
7. Other Business:
8. Adjournment
(* indicates documents mailed with agenda)
PUBLIC FACILITIES DISTRICT BOARD
July 24, 2013
MINUTES
Call To Order:
The meeting was called to order at 4:02p.m., by PFD President Mark Morrissette, in
Conference Room #1 at Pasco City Hall.
Roll Call:
Board Members Present: Spence Jilek, Mark Morrissette, John Merk, Leonard Dietrich and
Craig Maloney.
Also Present: Gary Crutchfield, PFD Chief Administrative Officer, and Stan Strebel, Deputy
City Manager and Lee Kerr, City Attorney.
Approval of Minutes:
It was motioned by Mr. Dietrich, seconded by Mr. Merk, and carried to approve the
minutes of the May 16, 2013 Regular Meeting as amended.
Claims Approval:
Mr. Crutchfield presented second quarter Claims History, and Expenditure Activity per the
Account History. Following discussion, it was motioned by Dr. Jilek seconded by Mr. Merk
and carried to approve payment of second quarter claims in the total amount of $94,093.27.
Financial Report:
Mr. Crutchfield presented the second quarter Operating Statement reflecting Total Sources of
Funds $194,643 and Total Uses of Funds $184,132. The second quarter Net Assets
Statement was also presented reflecting an actual Net Asset balance of $53,329. Following
discussion, the Financial Report was accepted as presented.
Old Business:
• President Morrissette requested that staff clarify the participation requirements for Pasco
PFD in the Convention Center advisory board and report back to the Pasco PFD board, so
attendance can be clarified.
Status Report re: Regional PFD /Aquatics Center Proposal
Mr. Strebel stated the RPFD was waiting for the outcome of the August 2013 vote. If
approved the RPFD would begin considering:
The retention of a Project Manager to coordinate design -build approval process with the
state as well as begin the development of basis of design documents. The PM could also
serve as construction manager;
PUBLIC FACILITIES DISTRICT BOARD
Minutes — July 24, 2013
Page - 1
Preparation for project review by the WA State Department of Commerce; and
Interim financing needs to cover project expenses pending receipt of sales tax proceeds;
the earliest that the tax could be implemented would be January 1, 2014 with collections
not distributed until 2 -3 months thereafter.
Discussion continued between the PFD and staff.
New Business:
None
Other Business
None
Adjournment:
There being no other business, President Morrissette adjourned the meeting at 4:46 p.m.
Mark Morrissette, President Debra L. Clark, PFD Secretary
PUBLIC FACILITIES DISTRICT BOARD
Minutes — July 24, 2013
Page - 2
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PASCO PUBLIC FACILITIES DISTRICT
STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE
Year to Date Ending September 30, 2013
Annual
2013 2013
Budget Actual
REVENUES
Sales Tax $ 325,000 $ 271,451
Transfers In - City of Pasco 20,000 20,000
Interest Income 95 84
Total Revenues $ 345,095 $ 291,535
EXPENDITURES
Legal Services
$ 1,000
$ 337
Professional Services
20,000
750
Advertising/Publications
1,000
99
Insurance
2,800
2,603
Kennewick PFD
325,000
271,451
Administrative Services
12,000
9,000
Total Expenditures
361,800
284,240
Net Change in Fund Balances
(16,705)
7,295
Beginning Fund Balance, January 1
68,338
43,318
Ending Fund Balance
$ 51,633
$ 50,613
\\nu \Finance\A FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2013\2013 Qtrly Pasco Public Facility District.xlsx
PASCO PUBLIC FACILITIES DISTRICT
BALANCESHEET
As of September 30, 2013
ASSETS
Cash
Sales Tax Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
TOTAL NET ASSETS
\\nu \Finance\A FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2013\2013 Qtrly Pasco Public Facility District.xlsx
50,712
28,061
78,773
28,160
28,160
50,613