HomeMy WebLinkAbout2013.10.21 Council Meeting PacketAGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. October 21, 2013
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated October 7, 2013.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
To approve General Claims in the amount of $2,304,022.81 ($137,170.07 in the form of
Electronic Fund Transfer Nos. 16841, 16843, 16856, 16857, 16915 and 16940; and
$2,166,852.74 in the form of Wire Transfer Nos. 1369 and 1370; and Claim Warrants
numbered 195079 through 195316).
2. To approve bad debt write -offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non - criminal, criminal, and parking) accounts
receivable in the total amount of $265,915.82 and, of that amount, authorize $183,016.36 be
turned over for collection.
(c) Tourism Promotion Area:
1, Agenda Report from Gary Crutchfield, City Manager dated October 9, 2013.
1 2014 TPA Business and Marketing Plan (provided in 10/14/13 Council packets; copy
available in City Manager's office for public review).
3. 2014 TPA Budget Summary.
To approve the 2014 Business and Marketing Plan and Operating Budget for the Tourism
Promotion Area in the total amount of $1,060,000.
(d) City Hall Repairs:
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
October 3, 2013.
2. PSA Summary Sheet, Vineyard Country Building and Design, Inc.
3. PSA Summary Sheet, Matheson Painting, Inc.
To approve the Professional Services Agreement with Vineyard Country Building and Design
Inc., for repairs to City Hall exterior and, further, authorize the City Manager to sign the
Agreement.
-AND -
To approve the Professional Services Agreement with Matheson Painting, Inc., for repairs to City
Hall exterior and, further, authorize the City Manager to sign the Agreement.
(e) Resolution No. 3516, a Resolution of the City of Pasco adopting findings in support of retention
of the moratorium prohibiting producing, processing and retail sales of recreational marijuana
within the city.
1. Agenda Report from Rick White, Community & Economic Development Director dated
October 8, 2013.
2. Proposed Resolution.
To approve Resolution No. 3516, with a 12 -month term that adopts findings in support of
retention and extension of the moratorium on the issuance of licenses relating to recreational
marijuana.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(e)
Regular Meeting 2 October 21, 2013
5. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND /OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Finance Manager: General Fund Operating Statement through September 2013.
(c)
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING
THERETO:
(None)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
(None)
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(a) Water Extension Agreement (Burns/Kohler Roads):
1. Agenda Report from Gary Crutchfield, City Manager dated October 10, 2013.
2. Vicinity Map.
3. Proposed Agreement.
MOTION: I move to approve the water system extension agreement with Big Sky LLC and Ted
Tschrky and, further, authorize the City Manager to sign the agreement.
(b) Road 60 and Three Rivers Drive Park Architectural Services:
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
October 3, 2013.
2. Vicinity Map.
3. PSA Summary Sheet.
MOTION: I move to approve the Professional Services Agreement with CKJT Architects for
design of the Road 60 and Three Rivers Drive Park and, further, authorize the City Manager to
sign the Agreement.
11. MISCELLANEOUS
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File #......
Q Quasi - Judicial Matter
Regular Meeting 3 October 21, 2013
REMINDERS:
1. 6:00 p.m., Monday, October 21, City Hall Conference Room #1 — LEOFF Disability Board Meeting.
(MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK)
2. 7:30 a.m., Tuesday, October 22, 7130 W. Grandridge Blvd — Tri- Cities Visitor & Convention Bureau Board
Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
3. 7:30 a.m., Tuesday, October 22, Pasco High School DECA Proclamation Presentation. (MAYOR MATT
WATKINS)
4. 5:00 p.m., Tuesday, October 22, TRAC — TRAC Advisory Board Meeting. (COUNCILMEMBERS
REBECCA FRANCIK and AL YENNEY)
5. 5:30 p.m., Thursday, October 24, 710 W. Court Street — Benton - Franklin Community Action Connections
Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
REGULAR MEETING
CALL TO ORDER:
MINUTES
PASCO CITY COUNCIL OCTOBER 7, 2013
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom
Larsen, Saul Martinez, Matt Watkins and Al Yenney.
Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel,
Deputy City Manager; Richard Terway, Administrative & Community Services Director;
Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public
Works Director; Bob Metzger, Police Chief, Bob Gear, Fire Chief and Mike Pawlak, City
Engineer.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated September 16, 2013.
(b) Bills and Communications:
To approve General Claims in the amount of $2,430,678.67 ($253,559.56 in the form of
Electronic Fund Transfer Nos. 16546, 16624, 16720 and 16776; and $2,177,119.11 in the
form of Wire Transfer Nos. 1359, 1360, 1362, 1363, 1364, 1365 and 1368; and Claim
Warrants numbered 194852 through 195078).
To approve Payroll Claims in the amount of $2,413,840.52, Voucher Nos. 46087 through
46197 and 80310 through 80319; and EFT Deposit Nos. 30061952 through 30062564.
(c) Library Improvements:
To approve the expenditure, not to exceed $15,000 for exterior painting and sign
replacement at the library facility at 1320 W. Hopkins.
(d) Resolution No. 3514, a Resolution fixing the time and date for a public
hearing to consider vacating a portion of an unnamed street in the NP Plat.
To approve Resolution No. 3514, setting 7:00 p.m., Monday, November 4, 2013 as the
time and date to conduct a public hearing to consider vacating a portion of the unnamed
street right -of -way between South First Avenue and the BNSF railroad right -of -way.
MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Garrison seconded.
Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Watkins presented Certificates of Appreciation for September 2013 "Yard of the
Month" to:
Jose and Maria Guzman, 931 W. Brown Street
Marcia Wickham, 1204 N. Road 37
Kirk and Tara Nebeker, 4916 Lucena Drive
Rosalio and Annet Prieto, 7814 W. Court Street
Mayor Watkins presented a Certificate of Appreciation for September 2013 "Business
Appearance of the Month" to:
Best Western Plus Pasco hm & Suites, 2811 N. 20th Avenue
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 7, 2013
VISITORS - OTHER THAN AGENDA ITEMS:
Dr. Robert Kopp, Blue Cross Animal Hospital, 1912 N. 4s' Ave., inquired about the City
sharing the cost of his parking lot improvements within the Fourth Ave. Corridor Project.
Ms. Daisy Vargas, 912 N. Opal St., inquired about the procedures for painting murals on
downtown buildings.
Mr. John Talbot, 6712 W. Octave St., addressed Council about the Lewis St. overpass
project.
REPORTS FROM COMMITTEES AND /OR OFFICERS:
Mr. Garrison gave the welcoming address at the Goodwill Retail and Employment
Center Ribbon Cutting Event.
Mayor Watkins gave the welcoming address at the APWA Fall Conference and
commented on the AWC Regional Meeting.
Mr. Yenney attended the Benton Franklin Council of Governments' Community
Economic Development Strategy meeting and the AWC Regional Meeting.
Mr. Hoffmann attended the Franklin County Mosquito Control District meeting.
Mr. Larsen reported on the Emergency Medical Services Board meeting.
Mr. Martinez attended the AWC Regional Meeting and noted he was unable to attend
the Park and Recreation Advisory Board meeting, which toured the City parks.
HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
LID 148 Final Assessment Roll.
MAYOR WATKINS REOPENED THE PUBLIC HEARING TO CONSIDER LID 148.
Mr. C.W. Brown, 631 S. Waldemar Ave., asked how the sewer connection fee is
calculated.
Mr. Bobby Sparks, 125 S. Elm St., would like to add his sewer connection fee to
his LID fees.
Council and staff discussed the details of the LID.
MOTION: Ms. Francik moved to continue the public hearing to the November 4 meeting
to accommodate property owner's requests to add connection fees to the LID. Mr.
Martinez seconded. Motion carried unanimously.
LID 149 Final Assessment Roll.
MAYOR WATKINS REOPENED THE PUBLIC HEARING TO CONSIDER LID 149.
Mr. Bobby Sparks, representing New Hope Missionary Baptist Church, inquired
about improvements they previously made to their property and whether they are
being charged again.
Ms. Daisy Vargas, 912 N. Opal St., noted she will relate the information in this
discussion to the Spanish speaking property owners.
Council and staff discussed the details of the LID.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 7, 2013
MOTION: Ms. Francik moved to continue the public hearing to the November 4 meeting
to accommodate property owner's requests to add connection fees to the LID and review
the formula used in calculating the assessment. Mr. Martinez seconded. Motion carried
unanimously.
Recreational Marijuana (MF#CA2013 -005).
Mr. White explained the details of the marijuana moratorium.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE
MARIJUANA MORATORIUM.
Mr. Eric Collea, inquired about recent clarification from the Washington State
Attorney General's Office and the tax benefits of dispensaries.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, MAYOR WATKINS
DECLARED THE PUBLIC HEARING CLOSED.
Council concurred to extend the moratorium and will continue discussion at the next
workshop meeting.
Street Vacation (MF#VAC2013 -005) A Portion of Sandifur Parkway (Old Standard
Life Insurance).
Council and staff discussed the details of the proposed vacation.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED
VACATION.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 4117, an Ordinance vacating a portion of Sandifur Parkway.
MOTION: Ms. Francik moved to adopt Ordinance No. 4117, vacating a portion of
Sandifur Parkway and, further, authorize publication by summary only. Mr. Garrison
seconded. Motion carried unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
Ordinance No. 4118, an Ordinance prohibiting parking on various streets,
amending Section 10.56.080 of the Pasco Municipal Code.
Council and staff discussed the details of the proposed ordinance.
MOTION: Ms. Francik moved to adopt Ordinance No. 4118, adding parking restrictions
on certain streets and, further, authorize publication by summary only. Mr. Garrison
seconded. Motion carried unanimously.
Ordinance No. 4122, an Ordinance of the City of Pasco, Washington, amending the
zoning classification of property located at 120, 124 and 132 W. Shoshone Street
from C -3 (General Business) to R -3 (Medium- Density Residential).
Council and staff discussed the details of the proposed ordinance.
MOTION: Ms. Francik moved to adopt Ordinance No. 4122, rezoning the property
located at 120, 124 and 132 W. Shoshone Street from C -3 to R -3 and, further, authorize
publication by summary only. Mr. Hoffinann seconded. Motion carried unanimously.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 7, 2013
TPA Room Assessment Increase.
Council and staff discussed the details of the proposed assessment increase.
Ordinance No. 4123, an Ordinance of the City of Pasco, Washington amending
Section 3.99.010 "Authorization of Special Lodging Assessment" increasing the
assessment from $1.50 per night of stay to $2.00 per night of stay.
MOTION: Ms. Francik moved to adopt Ordinance No. 4123, increasing the Special
Lodging Assessment to $2.00 per night effective January 1, 2014 and, finther, authorize
publication by summary only. Mr. Larsen seconded. Motion carried unanimously.
MOTION: Ms. Francik moved to approve the Amendment to the Interlocal Agreement
for the Tri-City TPA and authorizing an increased room assessment effective January 1,
2014 and, further, authorize the Mayor to sign the Amendment. Mr. Garrison seconded.
Motion carried unanimously.
Resolution No. 3515, a Resolution accepting the Planning Commission's
recommendation and approving a Special Permit for Farming Operations in the
7500 block of Argent Road.
Council and staff discussed the details of the special permit.
MOTION: Ms. Francik moved to approve Resolution No. 3515, approving the Special
Permit for farming operations on the 7500 block of Argent Road as recommended by the
Planning Commission. Mr. Garrison seconded. Motion carried unanimously.
NEW BUSINESS:
Interlocal Agreement for School Security Fencing:
MOTION: Ms. Francik moved to approve Amendment No. 1 to the Interlocal
Agreements with Pasco School District providing standards for security fencing at Maya
Angelou Elementary, James McGee Elementary, Virgie Robinson Elementary and any
fixture joint project sites and, finther, authorize the City Manager to sign the Agreement.
Mr. Garrison seconded. Motion carried unanimously.
Customer Service Representative Position:
Council and staff discussed the details of the proposed position.
MOTION: Ms. Francik moved to authorize the City Manager to upgrade a 3/4 time
Department Assistant I position to a full time Department Assistant II position in the
Administrative and Community Services Finance Division. Mr. Yenney seconded.
Motion carried unanimously.
MISCELLANEOUS DISCUSSION:
Mr. Yenney noted the Kurtzman Spray Park project is out for bid.
Mr. Hoffinann reported a citizen complimented the street sweepers and suggested that
neighborhoods be notified of the street sweeper schedule to allow for voluntary removal
of vehicles from the street.
Mr. Crutchfield and Chief Metzger explained the details of a grant available for gang
outreach.
MOTION: Ms. Francik moved to endorse a letter of support of the Benton and Franklin
Counties Comprehensive Gang Initiative as requested by FIRME Outreach. Mr. Yenney
seconded. Motion carried unanimously.
E
REGULAR MEETING
EXECUTIVE SESSION:
MINUTES
PASCO CITY COUNCIL OCTOBER 7, 2013
Council adjourned to Executive Session at 8:43 p.m. for approximately 20 minutes to
discuss acquisition of Real Estate and litigation or potential litigation with the City
Manager and the City Attorney.
Mayor Watkins called the meeting back to order at 9:04 p.m.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 9:04 p.m.
APPROVED:
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
PASSED and APPROVED this 21s` day of October, 2013.
CITY OF PASCO
Council Meeting of: October 21, 2013
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the
s rvices rende or the labor performed as described herein and that the claim is a just, due and unpaid
obli ion ag inst the city and that we are authorized to authenticate and certify to said claim.
Gary Crutlhfie dAMaYqW Du ye Firdince Services anager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do
hereby certify on this 21 day of October, 2013 that the merchandise or services hereinafter specified have been received:
Check Numbers and 195079- 195316 In The Amount Of: $ 2,166,852.74
Electronic Funds Transfers: 1369, 1370
In The Amount Of: $ 137,170.07
Electronic Funds Transfers: 16841, 16643, 16856
(Journal Entries) 16857, 16915, 16940 Combined total of $2,304,022.81
Councilmember Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND:
240.00
Legislative
12,435.62
Judicial
2,458.15
Executive
67,322.81
Police
16,219.08
Fire
Administration & Community Services
73,367.80
Community Development
2,560.05
Engineering
2,463.97
Non - Departmental
38,425.44
Library
2,665.49
TOTAL GENERAL FUND:
2%mISSA1
STREET
24,648.72
ARTERIAL STREET
0.00
STREET OVERLAY
0.00
C. D. BLOCK GRANT
4,328.78
HOME CONSORTIUM GRANT
61.54
NSP GRANT
0'00
KING COMMUNITY CENTER
1,881.12
AMBULANCE SERVICE
6,637.45
CEMETERY
2,716.95
ATHLETIC PROGRAMS
61.30
GOLF COURSE
54,134.05
SENIOR CENTER OPERATING
5,190.16
MULTI MODAL FACILITY
1,806.67
SCHOOL IMPACT FEES
79,611.00
RIVERSHORE TRAIL & MARINA MAIN
238.58
LITTER CONTROL
1,114.35
REVOLVING ABATEMENT
2,480.29
TRAC DEVELOPMENT & OPERATING
0'00
ECONOMIC DEVEL & INFRASTRUCT
21,548.08
STADIUMICONVENTION CENTER
2,834.14
GENERAL CAP PROJ CONSTRUCTION
1,261,363.12
WATERISEWER
391.082.80
EQUIPMENT RENTAL - OPERATING GOVERNMENTAL
33,244.75
EQUIPMENT RENTAL - OPERATING BUSINESS
14,349.43
EQUIPMENT RENTAL - REPLACEMENT GOVERNMENTAL
1,694.68
EQUIPMENT RENTAL - REPLACEMENT BUSINESS
0.00
MEDICAUDENTAL INSURANCE
134,425.77
CENTRAL STORES
0.00
PAYROLL CLEARING
39,600.36
LID CONSTRUCTION
0'00
PUBLIC FACILITIES DIST
0.00
TRI CITY ANIMAL CONTROL
810.31
SENIOR CENTER ASSOCIATION
0.00
GRAND TOTAL ALL FUNDS:
$ 2,304,022.81
3(b).1
AGENDA REPORT
FOR: City Council DATE: October 16, 2013
TO: Gary Crutchfield, City Manager REGULAR: October 21, 2013
Rick Terway, Administrative & Communi rvices Director
FROM: DunyeIe Mason, Financial Sery ices Mang ;Z1
SUBJECT: BAD DEBT WRITR OFF'S /nnLLECTION.
I. REFERENCE (S):
Write -off and collection lists are on file in the Finance Department.
II. ACTION REOUESTFD OF COT iNCIL /STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write -offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non - criminal, criminal, and
parking) accounts receivable in the total amount of $265,915.82 and, of that amount,
authorize $183,016.36 be turned over for collection.
HI. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write -offs are under
$10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for
collection exceed $10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.'
3. COURT ACCOUNTS RECEIVABLE - These are all delinquent non - criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un- collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY — These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
6. GENERAL - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed $10.00.
TOTAL: $ 82,899.46 183,016.36 265,915.82
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
3(b).2
Amount
Direct
Referred to
Total
Write -offs
Collection
Write -offs
Utility Billing
$
177.41
6,192.65
6,370.06
Ambulance
$
80,879.93
23,603.01
104,482.94
Court A/R
$
.00
148,563.00
148,563.00
Code Enforcement
$
1,842.12
4,435.00
6,277.12
Cemetery
$
.00
.00
.00
General
$
.00
142.70
142.70
Miscellaneous
$
.00
80.00
80.00
TOTAL: $ 82,899.46 183,016.36 265,915.82
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
3(b).2
AGENDA REPORT
TO: City Council October 9, 2013
FROM: Gary Crutchf anager Workshop Mtg.: 10/14/13
ii '' Regular Mtg.: 10/21/13
SUBJECT: Tourism Promoihon Area
I. REFERENCE(S):
1. 2014 TPA Business and Marketing Plan (Council packets only; copy available in City
Manager's office for public review)
2. 2014 TPA Budget Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/14: Presentation by Kris Watkins, President and CEO, Tri- Cities Visitor and Convention
Bureau.
10/21: MOTION: I move to approve the 2014 Business and Marketing Plan and Operating
Budget for the Tourism Promotion Area in the total amount of $1,060,000.
III. FISCAL IMPACT:
None.
IV. HISTORY AND FACTS BRIEF:
A) The Tourism Promotion Area (TPA) was formed in late 2004 to generate and administer the
proceeds of a "per room night assessment" on hotels /motels in the Tri- Cities, imposed by the
hotels themselves.
B) The interlocal agreement (between Pasco, Kennewick and Richland) that created the TPA
requires the annual budget and expenditure from the reserve account for the TPA to be
approved by the City Council.
V. DISCUSSION:
A) The TPA "assessment" is remitted by the hotels to the state which, in turn, distributes it to
the city in which it was collected. The city is obligated to pass the funds to the TPA, for use
in accordance with the approved budget.
B) The TPA Commission recently requested the city approve an increase in the room
assessment ($2 /night). The City Council recently approved the request, effective January 1,
2014. The increased rate throughout the Tri- Cities will provide an annual budget of
$1,060,000. The proposed budget and work plan reflects the increased rate.
C) Council should approve the 2014 TPA Operating Budget and Special Project Expenditures
or indicate changes necessary to gain approval.
3(c)
Tourism Development
The Tri- Cities, being a three -to -four hour drive from major metropolitan areas, is gaining popularity for
weekend get - aways, particularly for those interested in wine, golf and recreation.
In recent years, interest in history and cultural tourism has also created a demand for the Tri- Cities as a
destination. As tours of Hanford and the B- Reactor have become more accessible, visitors are able to plan their
vacations around these events. The popularity of the tours, attracting history buffs for tours that frequently sell
out the same day they are introduced, supports the idea that creating a Manhattan Project National Historical
Park (including Hanford, Oakridge and Los Alamos) would have a significant impact on the future of visitor
spending in the region. Inclusion as part of the National Parks System along with the Hanford Land Use Plan,
which incorporates recreation, increased river access, and education on the history of Hanford, have resulted in
a new way of thinking about how the Tri- Cities is marketed to the outside world.
The Visitor and Convention Bureau will continue to market the traditional attractions frequently referred to as
the 9 W's ", of water, weather and wine; but the potential for growth in other areas will receive increased focus
as we strive to attract new visitors and increase visitor spending in the community.
2014 Actions
Branding: The results of a community wide
branding program are expected to be completed
late in 2013. As a result, in 2014 a massive effort
to introduce the new brand to visitors and the
business community will take shape. This
branding initiative will affect all Bureau
marketing efforts and programs.
• Promote the Destination: Promote increased
leisure travel through development of Golf &
Wine programs.
Travel Tradeshows: Attend travel and golf
related trade shows in key Northwest markets,
such as Seattle, Spokane and British Columbia.
Materials: Develop marketing materials for golf
packaging; pairing hotels and local golf courses
to offer seamless one -stop shopping for
consumers.
• Advertise: Continue advertising campaigns to
promote the Tri- Cities as a leisure travel
destination.
• Social Media: The Bureau has developed quite a
following on both Facebook and Twitter which
can be used to promote the Tri- Cities.
24
• Relationships: Attend industry events for
the development of wine tourism in our
region, including promotion of the
Columbia, Yakima and Red Mountain
Appellations.
Hanford Land Use: The Bureau will
continue to take an active role in
developing and executing a Hanford Land
Use Plan and will continue supporting
legislation to achieve National Park Status
for the Manhattan National Historical Park.
• Packages: Work with member hotels to
showcase their existing packages both via
our website and to travel media.
• increasing Communication: Implement
quarterly e-mail newsletter to a targeted
list of leisure travelers.
Washington Wine Country: In
conjunction with our partners, we will
continue to market Yakima, Tri - Cities and
Walla Walla as the authentic wine
experience. Components will include
website, advertising, media outreach and
industry outreach (wineries).
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Budget Summary �rr'u'1:�1 .tf9i.i'�.T"DS'e;d'� �7iMi{7 D$Y9➢ ��r'i)3f'iC�'i(']C79➢ {�$Sk 'wL'7 ?�!i'$
Expenditures
2013
42°x6
paoposed 203,4
ileveaaaaes
brsdg "t
Budget
Hetanewick
�357,000
42%
$466,400 44%
Pasco
$3.87.000
22%
$7.43,800 23%
1f.ichianri
$306,000
36%
$349,800 33%
Total:
$850,000
100%
$5.,060,000 10010
Expenditures
$358,162
42°x6
$402,417
381
Group Markets
City Wide Conventions
Associations
Corporate & Government
SMERF (social, military,
education, religious, fraternal)
Sports
Mousing & Groups Services
$57,762
7%
$59,362
5.6%
Tourism Developnient
$130,313
21.4%
$302,063
28.8%
Administration
$173,763
21%
$]37.,3,63
17%
(administrative staff, office
supplies, rent, telephone
postage, equipr'nent
rnauntenance, etc.)
Opportunity hinci
$50,000
5.9%
$90,000
0,5%
F6ce.ue777tGrg1R'rotessiorras
$22,000
2,6 °/n
$12,000
2%
Capital C'xpeiidiliir 5
$3,000
,40%
$3,000
0.1%
Ioxai:
$3s0,f100 I
100°/r,
$7,060,0011
100 %:
26
AGENDA REPORT
FOR: City Council October 3, 2013
F
TO: Gary Crutchfi anager Workshop Mtg.: October 14, 2013
Regular Mtg.: October 21, 2013
FROM: Rick Terway, Director, Ad ative & Community Services
SUBJECT: City Hall Repairs
I. REFERENCE(S):
1. PSA Summary Sheet — Vineyard Country Building and Design Inc.
2. PSA Summary Sheet — Matheson Painting Inc.
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/14: Discussion
10/21: MOTION: I move to approve the Professional Service Agreement with
Vineyard Country Building and Design Inc. for repairs to City Hall
exterior and, further, authorize the City Manager to sign the
Agreement.
MOTION: I move to approve the Professional Service Agreement with
Matheson Painting Inc. for repairs to City Hall exterior and,
further, authorize the City Manager to sign the Agreement.
III. FISCAL IMPACT:
General Fund
IV. HISTORY AND FACTS BRIEF:
A) City Hall was built in 1922 as Pasco High School and in 1954 it became
McLoughlin Junior High. The City renovated the facility in 1995 and it became
Pasco City Hall. At that time both the interior and exterior were
renovated/remodeled to current day standards and is what we use today. The
exterior area located at the front of the building has come to the end of its life and
is in need of repair.
V. DISCUSSION:
A) The decorative front (cream colored area) as you enter City Hall from 3rd Avenue
is separating or spauling off the building. This is a safety hazard since it is above
the main entrance. Moisture and the extreme temperatures we experience have
caused cracking and finally total failure in places. CKJT Architects, the firm that
was contracted for the remodel, has looked at the deterioration and affirms staff s
recommendation.
B) The repairs involve sand blasting the loose material off the building, replacing it
with new material (which should have a longer life than the materials used in
1995) and repainting.
C) Staff recommends approval of the agreements with Vineyard Country Building
and Design hic. and Matheson Painting Inc.
3(d)
Professional Services Agreement
(Summary Sheet)
Project: City Hall Exterior Repairs
Consultant: Vineyard Country Building, and Design Inc,
Address: PO Box 2773 Pasco WA 99302
Scope of Services: Replace loose material to conform to current design. Repair areas as needed
and apply stucco material to building
Term: November 1, 2013 Completion Date:
Payments to Consultant:
Z Other: $16,620 w/o sales tax upon completion of work
Insurance to be Provided:
1. Commercial General Liability:
® $1,000,000 each occurrence;
0 $2,000,000 general aggregate.
2. Professional Liability:
® $1,000,000 per claim;
N $1,000,000 policy aggregate limit.
Other Information: Proiect is weather dependent and may have to be completed in the spring
Professional Services Agreement
(Summary Sheet)
Project: Citv Hall Exterior Repairs
Consultant: Matheson Painting Inc
Address: 615 S Oregon Ave Pasco WA 99301
Scope of Services: Sandblasting & recovery of loose material
Term: November 1, 2013 Completion Date:
Payments to Consultant:
N Other: $13.350 w/o sales tax upon completion of work
Insurance to be Provided:
1. Commercial General Liability:
N $1,000,000 each occurrence;
N $2,000,000 general aggregate.
2. Professional Liability:
N $1,000,000 per claim;
N $1,000,000 policy aggregate limit.
Other Information: Proiect is weather dependent and may have to be completed in the spring
AGENDA REPORT
FOR: City Counci 1 October 8, 2013
TO: Gary Crutchfiel tianager Workshop Mtg.: 10/14/13
3 Regular Mtg.: 10/21/13
FROM: Rick White, Community & Economic Development -Zv�
Director
SUBJECT: Recreational Mariivana (MF# CA2013 -005)
I. REFERENCE(S):
1. Proposed Resolution
H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/14: DISCUSSION XX
10/21: MOTION: I move to approve Resolution JS1iP, with a 12 month term that
adopts findings in support of retention and extension of the
moratorium on the issuance of licenses relating to recreational
marijuana.
M. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A. In 2012, Initiative 502 (I -502) legalizing the recreational use of marijuana was approved
by the electorate. I -502 establishes a system, overseen by the State Liquor Control Board
(LCB), to license, regulate and tax the production, processing and sale of marijuana. The
licensing of marijuana production, processing and sales will be handled by the LCB
similar to the process for liquor licenses.
B. The LCB has announced that rules for production, processing and retail sales of
marijuana will be effective on November 16, 2013 and that the LCB will accept
applications for all license types on November 18, 2013.
C. The State operating budget has directed the LCB to work with the Departments of
Revenue and Health to develop recommendations to the Legislature regarding the
interaction of medical marijuana and the recreational marijuana system. The deadline for
these final recommendations is January 14 'h, 2014 so the recommendations are available
for the 2014 Legislative Session.
D. City Council approved Resolution 3507 on September 3, 2013 establishing a moratorium
on City issuance of all types of licenses related to recreational marijuana.
V. DISCUSSION:
A. Issuing city business licenses for possession and sale of marijuana conflicts with Federal
law as marijuana is currently a Schedule 1 drug under the Federal Controlled Substances
Act. As a controlled substance, the possession, sales, production and processing of
marijuana is illegal at the Federal level.
B. Statewide - there is a great amount of uncertainty on the direction of local regulations
regarding this issue. Pasco's moratorium is intended to provide adequate time to clarify
the Federal position on recreational marijuana, research other examples of local
regulations, learn from the experiences of other municipalities that have adopted local
regulations, and incorporate any new legislative directives as a result of the 2014
Legislative Session.
C. Once the 2014 State Legislative Session has concluded, staff will finalize proposed
regulations with the Planning Commission and return to Council with a recommended set
of local regulations.
D. The proposed resolution extends the moratorium until September 1, 2014. The work plan
contained in the resolution depicts the staging expected for adoption of appropriate
regulations for recreational and medical marijuana use. The moratorium will expire upon
adoption of regulations by Council.
3(e)
RESOLUTION NO. 3S 1 tp
A RESOLUTION OF THE CITY OF PASCO ADOPTING FINDINGS IN SUPPORT OF RETENTION
OF THE MORATORIUM PROHIBITING PRODUCING, PROCESSING AND RETAIL SALES OF
RECREATIONAL MARIJUANA WITHIN THE CITY.
WHEREAS, Initiative 502 was passed by the voters of the State of Washington in November
2012 providing a framework which marijuana producers, processors, and retailers can become licensed by
the State of Washington; and
WHEREAS, under Initiative 502, the Washington State Liquor Control Board (Board) is tasked
with the responsibility to adopt regulations governing the licensing and operation of marijuana producers,
processors, and retailers, and the Board is currently working on the regulations and is projecting that the
regulations will be issued later this year; and
WHEREAS, collective gardens and marijuana production, processing, and retailing uses must be
addressed in the City's zoning code, but the impacts of these uses are still largely unknown and the
regulations that the City will need to address them are uncertain pending the Board's adoption of its
licensing regulations and procedures; and
WHEREAS, possession and use of marijuana for any purpose, including medical use, remains
illegal under Federal Law. Marijuana is listed as a Schedule I drug under the Federal Controlled
Substance Act; and
WHEREAS, there are several lawsuits pending, which would eventually impact regulations
related to marijuana production, distribution, sales and use; and
WHEREAS, it is anticipated that producing, processing, and retail sales of recreational marijuana
may increase the risk to health and safety, require increased police and code enforcement activities, and
affect the use and enjoyment of surrounding properties without appropriate regulations; and
WHEREAS, unless the City addresses production, processing and retail sales of marijuana, and
other marijuana- related uses, such uses may be able to locate in the city without regulation and thereby
have adverse impacts on the City and its citizens; and
WHEREAS, the City intends to develop appropriate zoning and land use regulations to
accommodate the production, processing, and retail sales of recreational marijuana to the extent such
activities do not conflict with Federal Law; and
WHEREAS, The Liquor Control Board and Departments of Revenue and Health are directed to
make recommendations to the State Legislature in January of 2014 regarding the interaction of laws
relating to recreational and medical use of marijuana; and
WHEREAS, the City Council has determined that it is in the best interest of the City that a
moratorium be established to provide the City an opportunity to study appropriate regulations for
production, processing and retail sales of recreational marijuana and to develop a work plan for the
implementation of such regulations that comply with State and Federal Law; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS
FOLLOWS:
Resolution - 1
Section 1. The City of Pasco makes the following findings:
A. The City of Pasco does not currently have specific regulations addressing the conditions or
locations of recreational marijuana producing, processing or retail facilities within the City.
B. The City adopted a moratorium on the issuance of all types of licenses regarding recreational
marijuana through Resolution 3507 on September 3`d, 2013.
C. The City conducted a public hearing on the propriety of the moratorium in an effort to
provide the opportunity for public comments on October 7 °1, 2013 and heard testimony from
I citizen expressing concern over a moratorium on recreational marijuana with a prohibition
on medical marijuana already in place.
D. The City Council fords that zoning, licensing, and permitting regulations should be
established in corroboration with recommendations stemming from the 2014 State Legislative
session.
E. The City must ensure that proposed locations for producers, processors and retail sales of
marijuana do not cause secondary impacts to existing land uses — including burglaries, theft,
trespass or public use of marijuana.
F. The City has developed a work plan for the development of regulations regarding recreational
marijuana attached to this Resolution as Exhibit "A."
Section 2. Moratorium Retained. The moratorium imposed by Resolution 3507 on
September 3rd, 2013 is retained prohibiting the issuance of all types of licenses relating to recreational
marijuana within all zoning districts of the City of Pasco.
Section 3. Term of the Moratorium. The moratorium established by Resolution 3507 shall
continue in effect for a period extending to September 1, 2014, unless repealed, extended or modified by
the City Council after a public hearing and the entry of appropriate findings of fact as required by RCW
35A.63.220, provided that the moratorium shall automatically expire upon the effective date of
regulations adopted by the City Council to address producing, processing, and retail sales of recreational
marijuana within the City of Pasco.
Section 4. Effective Date. This Resolution shall be in full force and effect upon its passage
and signature below.
PASSED by the City Council of the City of Pasco, Washington, as its regular meeting dated this
day of 2013.
Matt Watkins, Mayor
ATTEST:
Debra L. Clark, City Clerk
Resolution - 2
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
EXHIBIT "A"
October 2013 Recreational Marijuana Work Plan
The following steps are intended to identify the expected process of creating legislation unique to the City
of Pasco's needs and legislative priorities.
1. Research cities /states with similar circumstances /laws pertaining to recreational marijuana.
2. Research Washington Cities Insurance Association, Association of Washington Cities and the
Municipal Research and Service Center to determine latest developments, cautions, examples and
experiences in regulation of recreational marijuana.
3. Research current State law and reconcile the discrepancy of federal laws concerning
cultivation /production, processing and retail sale of recreational marijuana, the question of
precedence of State versus federal law and the risk of prosecution to City personnel implementing
State law.
4. Involve City Departments to determine the extent and degree of intervention needed from
permitting, licensing, taxation, code enforcement, crime prevention, public safety (police and fire
protection) and zoning standpoints.
5. Research the degree of consistency for regulation desired/needed from Benton and Franklin
counties and the cities if Kennewick, Richland and West Richland, and meet with these
jurisdictions as necessary to coordinate efforts.
6. Prepare interim report to City Council on progress of the work plan and anticipated timeline for
completion, and present to City Council after the conclusion of the 2014 State legislative session.
7. Develop draft legislative alternatives for regulating the production, processing and sale of
recreational marijuana.
8. Review with City management and revise as directed.
9. Conduct public workshops with the Planning Commission and revise draft regulatory alternatives
as needed.
10. Review developing State legislative amendments to State law concerning the production,
processing and sale of recreational marijuana. Consider extension of the moratorium and
adjustment of the work plan as necessary.
11. Conduct formal public hearing(s) with the Planning Commission to determine the Commission's
recommendation to City Council.
12. Present the recommended legislation to City Council at a Workshop.
13. Return to City Council for formal action as directed.
REVENUE SOURCES
TAXES:
PROPERTY
SALES
PUBLIC SAFETY
UTILITY
OTHER
LICENSES & PERMITS
INTERGOV'T REVENUE
CHARGES FOR SERVICES
FINES & FORFEITS
MISC. REVENUE
OTHER FINANCING SOURCES
TOTALREVENUES
BEGINNING FUND BALANCE
TOTALSOURCES
* 1:12IQIOl
CITY COUNCIL
MUNICIPAL COURT
CITY MANAGER
POLICE
FIRE
FIRE- RETRO'
ADMIN & COMMUNITY SVCS
COMMUNITY DEVELOPMENT
ENGINEERING
MISC. NON - DEPARTMENT
LIBRARY
TOTAL EXPENDITURES
ENDING FUND BALANCE
TOTAL EXPEND & END FUND BAL
GENERAL FUND OPERATING STATEMENT
THROUGH SEPTEMBER 2013
YTD 2013 % OF YTD
2013 ORIGINAL ANNUAL 2012
ACTUAL BUDGET BUDGET ACTUAL
3,761,450
7,108,398
842,006
5,927,153
848,793
1,323,843
1,456,739
3,487,865
696,315
474,348
121,224
26,048,134
8,546,455
34, 594, 589
80,122
1,026,196
753,547
8,541,739
3,332,326
862,171
4,836,061
910,983
1,213,619
3,577,150
862,978
25,996,892
6,400,000
8,195,000
1,000,000
7,798,000
1,065,000
1,108,200
1,495,150
4,498,459
794,650
631,450
1,295,303
34,281,212
7,573,573
41,854,785
58.8%
86.7%
84.2%
76.0%
79.7%
119.5%
97.4%
77.5%
87.6%
75.1%
9.4%
76.0%
82.7%
3,528,690
6,483,260
387,070
6,082,579
821,495
1,345,098
1,544,238
3,044,449
609,217
572,422
122,108
24,540,626
10,649,694
zF ion zon
TOTAL
2012
BUDGET
6,200,000
8,265,000
0
6,526,660
2,260,000
1,093,700
1,679,700
4,531,330
977,200
673,245
138,000
32,344,835
10,143,620
42,488,455
% OF
TOTAL
ACTUAL
56.9%
78.4%
93.2%
36.3%
123.0%
91.9%
67.2%
62.3%
85.0%
88.5%
75.9%
82.8%
121,315
66.0%
84,088
118,807
70.8%
1,376,639
74.5%
971,088
1,332,334
72.9%
962,755
78.3%
709,374
951,034
74.6%
12,096,846
70.6%
8,024,930
11,451,115
70.1%
4,431,366
75.2%
3,165,023
4,164,541
76.0%
6,022,454
80.3%
4,749,092
6,201,703
76.6%
1,332,076
68.4%
860,153
1,208,878
71.2%
1,535,558
79.0%
948,042
1,514,469
62.6%
8,125,335
44.0%
5,050,545
7,469,966
67.6%
1,148,380
75.1%
859,711
1,148,380
74.9%
37,152,724
70.0%
25,422,046
35,561,227
71.5%
8,597,697 4,702,061
34,594,589 41,854,785
AVAILABLE CASH BALANCE 6,705,365
PERCENTAGE OF BUDGET ALLOCATED FOR 9 MONTHS 75%
These statements are intended for Management use only.
'Settlement of fire contract resulted in one time payment of back wages and benefits.
9,768,274 6,927,228
35,190,320 42,488,455
7,960,305
6(b)
AGENDA REPORT
TO: City Council
FROM: Gary Crutchfi 4anager
i
SUBJECT: Water Extensi* Agreement (Burns/Kohler Roads)
I. REFERENCE(S):
1. Vicinity Map
2. Proposed Agreement
October 10, 2013
Workshop Mtg.: 10/14/13
Regular Mtg.: 10/21/13
H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/14: Discussion
10/21: MOTION: I move to approve the water system extension agreement with Big Sky
LLC and Ted Tschrky and, further, authorize the City Manager sign the
agreement.
M. FISCAL IMPACT:
Water Utility Fund ($290,000)
IV. HISTORY AND FACTS BRIEF:
A) Owners of two parcels of land in the northwest quadrant of the Pasco Urban Growth Area
(UGA) have planned for residential development of their respective parcels. Both parcels
are currently outside the city boundaries but within the Pasco UGA. Consequently, they
have determined it most appropriate for their developments to extend city water for domestic
use. Doing so allows half -acre lots with septic tanks, rather than one -acre lots with septic
tank and on -site well. Franklin County has approved the zoning to accommodate half -acre
lots dependent on city water service and is scheduled to approve the first plat later this
month.
B) The developers (Big Sky LLC and Ted Tschrky) have coordinated with city staff over the
past several months to identify an appropriate extension of the city's water system. A water
extension agreement has been drafted to memorialize the obligations of the developers and
the city, respectively, in terms of cost - sharing for the extension as well as design
requirements, annexation agreements and water rights. In essence, the developers will pay
the cost equivalent to an 8" waterline (minimum size) the entire length of the extension,
while the city will pay the equivalent cost of "oversizing" the waterline (to 12" and 16"
sizes) so it can function as a distribution main for the water system and serve the larger
vicinity in the future (this will avoid duplicate line installations in the future).
C) The city's share of the extension project will not exceed $290,000, or about 43 percent of the
total project cost. The developers will pay the balance of the project costs and the city will
provide them a "latecomer agreement", whereby future connections to the water main will
reimburse the developers their fair share of the developers' expense not attributable to their
own properties. Participation in the developers' extension results in a much lower cost
project, as it is a private project not subject to prevailing wages; consequently, the city's cost
is likewise lower.
D) The agreement includes provision to ensure the developments provide for or offset their
consumption of the limited pool of water rights owned by the city. The calculation of
average domestic use by a home which has separate lawn irrigation water is .45 acre -feet. At
a market value of $1,500 per acre -foot, that represents approximately $700 per dwelling unit.
The agreement provides for payment of that amount before the city accepts the waterline
improvements. However, staff intends to propose an ordinance for Council consideration in
the near future to establish that fee as part of the cost of connecting a new home outside the
city boundary to the city's water system (currently, new homes outside the city are not
compensating the city for the water rights they are consuming).
10(a)
V. DISCUSSION:
A) The proposed agreement ensures appropriate extension of the city's water system to a portion
of its UGA that is quite likely to experience growth over the next decade. If not extended,
development will either not occur at all or will occur with wells and septic tanks on one acre
lots. The latter scenario would frustrate the logical extension of the water system over time,
eventually increasing costs for rate payers and retarding development values.
B) Staff recommends approval of the extension agreement as presented.
I
WATER SYSTEM EXTENSION AGREEMENT
THIS WATER SYSTEM EXTENSION AGREEMENT is entered into this day
of October, 2013, by and between Big Sky Developers, LLC, a Washington Limited Liability
Company (hereinafter referred to as Big Sky), Ted Tschirky, an Individual (hereinafter referred
to as Tschirky), and the City of Pasco, Washington, a Washington Municipal Corporation
(hereinafter referred to as "City "), for the purpose of extending water system improvements for
the benefit of the properties to be developed by Big Sky and Tschirky.
WHEREAS, Big Sky has entered into negotiations to purchase and develop certain real
property adjacent to Kohler Road, north of Burns Road for residential use, known as Spencer
Estates, and said real property is situated within the Pasco Urban Growth Area as designated by
Franklin County; and
WHEREAS, Tschirky owns certain real property adjacent to Dent Road, north of Burns
Road, and desires to develop the property for residential use and said real property is situated
within the Pasco Urban Growth Area as designated by Franklin County; and
WHEREAS, both Big Sky and Tschirky desire to have City of Pasco water service
extended to the developed properties for domestic use; and
WHEREAS, Big Sky and Tschirky are committed to constructing a water system trunk
line extension and distribution lines to the proposed developments as described in Exhibit A, and
then dedicate the waterlines and appurtenances to the City; and
WHEREAS, the City of Pasco possesses the capacity to provide water utility services to
citizens and real properties within its municipal boundaries and its urban growth boundaries; and
WHEREAS, the City of Pasco's long range water plan provides for the systematic
extension of water utilities throughout the City's urban growth area; and
WHEREAS, the parties desire, by this cooperation agreement, to jointly participate in
the cost of the waterline construction that provides benefits to all parties and their respective
properties.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
1. BIG SKY OBLIGATIONS. Big Sky shall:
A. In cooperation with Tschirky, provide the complete design of the proposed
water system extension, as described in Exhibit A and Exhibit C, by a Professional
Engineer registered to practice Engineering in the State of Washington. The water
system design shall include pipe and all appurtenances from a connection point with the
Water System Extension Agreement — Big Sky Developers, LLC & Ted Tschirky Page 1
October 10, 2013
City's existing system at the intersection of Burns Road and Broadmoor Boulevard (Road
100), and extending west along Burns Road to the intersection of Kohler Road. The
design shall also include the waterline extensions north along Kohler Road and Dent
Road. The design of the water system extensions shall be in accordance with the latest
City of Pasco requirements and standards including any adopted or referenced state and
federal requirements and standards. The engineering design, construction plans and
specifications shall be submitted to the City for review and/or approval at the 60% and
Final stages of design.
B. From the design, as approved by the City, construct the system extensions
including all valves, hydrants and appurtenances in accordance with applicable City, state
and federal standards and requirements.
C. Be responsible for one - fourth (25 1/o) the cost of the design of the water
system extension along Burns Road between Broadmoor Boulevard (Road 100) and Dent
Road, one -half (50 %) the cost of design of the water system extension along Burns Road
from Dent Road to Kohler Road, and one -half (50 %) the cost of the design of the water
system extension along Kohler Road, as described in Exhibit B. Big Sky shall assume
Tschirky costs in excess of Tschirky's maximum total limit of $80,000 plus Washington
State Sales Tax.
D. Be responsible for the costs associated with the finnishing of materials
and labor, and construction of the equivalent of an 8 -In. diameter pipeline including
valves, hydrants and associated appurtenances necessary to provide adequate domestic
water service to the proposed development, as follows: along Burns Road between
Broadmoor Boulevard (Road 100) and Dent Road — 50 %; along Burns Road between
Dent Road and Kohler Road — 100 %; and along Kohler Road — 100 %, as described in
Exhibit B. Big Sky shall assume Tschirky costs in excess of Tschirky's maximum total
limit of $80,000 plus Washington State Sales Tax.
E. Shall at its own cost and efforts secure all reviews, approvals and permits
from any and all applicable jurisdictions, and pay all associated fees.
F. Shall execute all deeds, documents, permits, annexation agreements and
checklists necessary for the permitting and conveyance of property and construction of
the system extension described above and the performance of this Agreement.
G. Shall, prior to City acceptance of the waterline improvements
contemplated herein, provide the City certificated surface water rights within the McNary
Pool equal to one -third acre -foot per platted lot contained within the respective
development or a payment to the city in an amount equal to $700 for each platted lot
contained within the respective development, unless mutually agreed otherwise in writing
prior to City acceptance of the improvements.
Water System Extension Agreement — Big Sky Developers, LLC & Ted Tschirky Page 2
October 10, 2013
H. Enter into a Latecomer's Agreement with the City, to provide for future
reimbursement of incurred costs from owners /developers of property who desire to
connect but did not contribute to the costs of the water system extension improvements.
2. TSCHIRKY OBLIGATIONS. Tschirky shall:
A. In cooperation with Big Sky, provide the complete design of the proposed
water system extension by a Professional Engineer registered to practice Engineering in
the State of Washington. The water system design shall include pipe and all
appurtenances from a connection point with the City's existing system at the intersection
of Bums Road and Broadmoor Boulevard (Road 100), and extending west along Burns
Road to the intersection of Kohler Road. The design shall also include the waterline
extensions north along Kohler Road and Dent Road. The design of the water system
extensions shall be in accordance with the latest City of Pasco requirements and
standards including any adopted or referenced state and federal requirements and
standards. The engineering design, construction plans and specifications shall be
submitted to the City for review and/or approval at the 60% and Final stages of design.
B. Be responsible for one - fourth (25 %) the cost of the design of the water
system extension along Burns Road between Broadmoor Boulevard (Road 100) and Dent
Road, and one -half (50 %) the cost of the design of the water system extension along Dent
Road, except as limited by a total maximum expenditure as described in Exhibit B.
C. Be responsible for the costs associated with the furnishing of materials
and labor, and construction of the equivalent of an 8 -In. diameter pipeline including
valves, hydrants and associated appurtenances necessary to provide adequate domestic
water service to the proposed development, as follows: along Burns Road between
Broadmoor Boulevard (Road 100) and Dent Road — 50 %; and along Dent Road — 100 %,
up to the total maximum limit of $80,000 plus Washington State Sales Tax as described
in Exhibit B.
D. Shall at its own cost and efforts secure all reviews, approvals and permits
from any and all applicable jurisdictions, and pay all associated fees.
E. Shall execute all deeds, documents, permits, annexation agreements and
checklists necessary for the permitting and conveyance of property and construction of
the system extension described above and the performance of this Agreement.
F. Enter into a Latecomer's Agreement with the City, to provide for future
reimbursement of incurred costs from owners /developers of property who desire to
connect but did not contribute to the costs of the water system extension improvements.
G. Shall, prior to City acceptance of the waterline improvements
contemplated herein, provide the City certificated surface water rights within the McNary
Water System Extension Agreement — Big Sky Developers, LLC & Ted Tschirky Page 3
October 10, 2013
Pool equal to one -third acre -foot per platted lot contained within the respective
development or a payment to the city in an amount equal to $700 for each platted lot
contained within the respective development, unless mutually agreed otherwise in writing
prior to City acceptance of the improvements.
3. CITY OBLIGATIONS. City shall:
A. Process in its usual course, Big Sky's and Tschirky's applications for plan
review and permits associated with the water system extension project as described above
and in Exhibit A, in a timely manner.
B. Provide project design criteria, and determine the size of pipe, spacing of
isolation valves and hydrants and other appurtenances required to maintain the integrity
of the City's water system.
C. Provide timely reviews of the engineering design, construction plans and
specifications at the 60% and Final submittals.
D. Provide inspection services during the course of construction consistent
with the level of effort utilized on other capital and development projects within the City,
or as may be required to ensure the required quality of the completed work.
E. Be responsible for one -half (50 %) of the costs of design of the water
system extension. The City's share of the design and construction engineering and
inspection costs shall not exceed $20,100.
F. Be responsible for the incremental increase in cost between an 8 -In. pipe
system and the actual pipe size required, as estimated in the construction cost estimates
prepared by Einar Frimodt, IV and provided by Big Sky in March 2013, and as
summarized in Exhibit B. The City's share of the construction costs shall not exceed
$269,688, including Washington State Sales Tax.
G. Be responsible for a share of the total costs associated with this
Agreement, including design engineering, construction, inspection, and incidentals as
described hereinbefore, not to exceed $289,788, except as may be negotiated and agreed
upon by both parties, in writing, by amendment to the Agreement.
H. Upon satisfactory completion of the improvements described above,
accept the dedication of the water system improvements as described in Exhibit A and
Exhibit C, and by Council resolution accept ownership thereof, and maintenance and
operation of the improvements thereafter.
I. Enter into Latecomer's Agreements with Big Sky and Tschirky, to provide
for future reimbursement of incurred costs from owners /developers of property who
Water System Extension Agreement — Big Sky Developers, LLC & Ted Tschirky Page 4
October 10, 2013
desire to connect but did not contribute to the costs of the water system extension
improvements.
J. Construct as a separate capital project, a 16 -inch diameter water trunk
main from the Broadmoor Storage Tank and Pump Station to connect with the system
extension being constructed under this agreement.
4. TERM. This Agreement shall be effective commencing on the day of
October, 2013, and all improvements, conveyances and obligations of the parties shall be
complete on or before July 1, 2014. The Agreement shall terminate on August 1, 2014, or with
the completion and acceptance of the water system extension improvements, whichever is
sooner.
5. AUTHORITY TO APPROVE AGREEMENT. The parties represent and
warrant that all steps necessary for the approval of this Agreement have been completed by:
A. Big Sky Developers, LLC by its Managing Member.
B. Ted Tschirky, Individual Property Owner
C. City of Pasco by the Pasco City Council.
The officers signing below are authorized to do so and that the execution of this Water
System Extension Agreement is valid and binding for all purposes.
6. DISPUTE RESOLUTION. In the event of a dispute between the parties
regarding the interpretation, breach or enforcement of this Agreement, the parties shall first meet
in a good faith effort to resolve the dispute by themselves or with the assistance of a mediator.
The remaining dispute shall be resolved by arbitration pursuant to RCW 7.04A, the Mandatory
Rules of Arbitration (MAR), with all parties waiving the right of a jury trial upon de novo
review, with the substantially prevailing party being awarded its reasonable attorney fees and
costs against the other.
7. GENERAL PROVISIONS.
A. This Water System Extension Agreement constitutes the entire agreement
between the parties, and no prior oral or written agreement shall be valid, and any
modifications of this Agreement must be in writing signed by all parties.
B. This Water System Extension Agreement shall be binding on the parties,
and their heirs, successors and assigns.
Water System Extension Agreement — Big Sky Developers, LLC & Ted Tschirky Page 5
October 10, 2013
C. For the purpose of this Agreement, time is of the essence.
8. MUTUAL COOPERATON AND FURTHER AGREEMENTS,. The parties
agree to cooperate in good faith, with regard to each and every aspect required for the
completion of the construction of the roadway which is the object of this Agreement, and the
transfer of property, and to further sign all documents, deeds and permits reasonably necessary to
accomplish the purposes of this Agreement.
DATED this
CITY OF PASCO
Gary Crutchfield
City Manager
day of
BIG SKY DEVELOPERS, LLC
Dave Greeno
Managing Member
, 2013.
TED TSCHIRKY
Ted Tschirky
Property Owner
Water System Extension Agreement — Big Sky Developers, LLC & Ted Tschirky Page 6
October 10, 2013
EXHIBIT A
CITY OF PASCO WATER SYSTEM EXTENSION IN NORTHWEST CITY URBAN GROWTH
AREA
DESCRIPTION OF PROJECT
Introduction: For the past several months, Mr. Dave Greene of Big Sky Developers, LLC and Mr. Ted
Tschrky, a private landowner, have been discussing development plans, with the City, for parcels of land
on Kohler Road and Dent Road, north of Burns Road, west of the City. Mr. Greeno and Mr. Tschrky
propose to develop the land for large lot single - family residential purposes. Both have approached the
City of Pasco and requested that the City provide domestic water service for the developments. At a
meeting on February 22, 2013, Mr. Greene presented a cost estimate for the waterline extension along
with a proposal of cost sharing percentages. Since that time, the City, Mr. Greene and Mr. Tschrky have
been in discussions with regard to the feasibility of providing City water system extension improvements
to the sites and the potential cost sharing options. Both developments are located within the City of Pasco
Urban Growth Area, although outside the Pasco City Limits.
Project Description: The proposed project will extend City of Pasco domestic water service from the
Broadmoor Tank and Pump Station (located on Broadmoor Boulevard, near Nottingham Drive) north to
Burns Road, then west along Bums Road to the intersection of Kohler Road. hi addition, service will be
extended north approximately 1,000 feet along both Kohler Road and Dent Road.
For the purposes of planning and estimating the project elements and costs, the project has been divided
into five (5) segments, as follows:
• Segment A - 16 -inch diameter water system trunk line extending approximately 5,280 LF along
Burns Road from Broadmoor Boulevard to Dent Road;
• Segment B - 12 -inch diameter watermain along Dent Road for a distance of approximately 1,000
LF north of Burns Road;
• Segment C - 16 -inch diameter water system trunk line extending approximately 2,640 LF along
Bums Road between Dent Road and Kohler Road;
• Segment D - 12 -inch diameter watermain along Kohler Road extending north of Burns Road
approximately 960 LF;
• Se ent E - Connection to the Broadmoor Tank and Pump Station and extension of
approximately 660 LF of 16 -inch diameter water system trunk line along Broadmoor Boulevard
to Burns Road.
The water system extension will include necessary inline isolation valves, fittings, fire hydrants and other
appurtenances as determined by the City of Pasco. Design and construction will be in accordance with all
current applicable City of Pasco standards and requirements and all applicable state and federal standards
and requirements as may be adopted or referenced by the City. The water system trunk line alignment
Exhibit A - Big Sky Developers, LLC & Ted Tschrky Page 1
October 4, 2013
will be located as determined by the City and in coordination with Franklin County. Franklin County
currently owns the right -of -way along Burns Road, Kohler Road and Dent Road.
General Cost Sharing Proposal: All parties have negotiated a cost sharing arrangement that generally
provides for the following:
• Design — The City of Pasco will share 50% of the cost of design, topographical survey,
preparation of construction documents, construction survey, and City construction inspection
efforts for the work associated with the water system extensions as defined in Segments A
through D, above. Big Sky Developers, LLC and Ted Tschrky will be responsible for the other
50% of the costs in proportion to the estimated footage of pipe necessary to serve their respective
developments.
Construction — Big Sky Developers, LLC and Ted Tschrky will be responsible for the entire cost
of the equivalent of an 8 -inch pipe system for Segments A through D, as defined above. The City
of Pasco will be responsible for the cost differential to provide the large pipe system.
• Segment E —The City of Pasco will construct this segment as a separate capital project because
of its broader benefit to the community, and be responsible for the entire cost of this work.
• Develonment specific costs — Each developer will be responsible for the costs associated with
their individual developments. The City shall bear no responsibility for these costs.
Exhibit A — Big Sky Developers, LLC & Ted Tschrky Page 2
October 4, 2013
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AGENDA REPORT
FOR: City Council
October 3, 2013
TO: Gary Crutchfi Manager Workshop Mtg.: October 14, 2013
Regular Mtg.: October 21, 2013
FROM: Rick'- -- , hector, Administra e & Community Services
SUBJECT: Road 60 and Three Rivers Dr. Park Architectural Services
I. REFERENCE(S):
1. Vicinity Map
2. PSA Summary Sheet
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/14: Discussion
10/21: MOTION: I move to approve the Professional Services Agreement with CKJT
Architects for design of the Road 60 and Three Rivers Drive park and, further,
authorize the City Manager to sign the Agreement.
III. FISCAL IMPACT:
$35,980 — Park Impact Fees
IV. HISTORY AND FACTS BRIEF:
A) It has been the practice of the City when the joint construction of a new school
and park take place, for the City to contract with the same firm that is designing
the school to allow for project coordination. CKJT Architects is that firm. In
2004 the City and the School District entered into an Interlocal agreement which
defines the relationship between the District and the City for each project site, this
project will be `Schedule 3' to that agreement.
V. DISCUSSION:
A) The agreement is for the design of the park located at Road 60 and Three Rivers
Drive. After design phase is complete, CKJT will follow the project through the
construction phase to completion. The City portion of the project is bid with the
school and the City will reimburse the school district for the construction cost that
relate to the City's portion of the project. Staff will be coming back to Council
for approval of the construction phase once the project is bid and approval of the
addendum (Schedule 3) to the Interlocal agreement.
B) Staff recommends the approval of the agreement with CKJT Architects.
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Professional Services Agreement
(Summary Sheet)
Project: Road 60 and Three Rivers Drive Park Proiect
Consultant: CKJT Architects
Address: 128 Vista Wav Kennewick WA 99336
Scope of Services: Desi¢n and construction monitorine for a new Dark at Road 60 and Three
Rivers Drive. This is a ioint Droiect with the Pasco School District. This Droiect is included in the
CIP Budeet and the Citv's Park Plan.
Term: November 1, 2013 Completion Date: December 2015
Payments to Consultant:
® Other: $35,980
Insurance to be Provided:
1. Commercial General Liability:
® $1,000,000 each occurrence;
® $2,000,000 general aggregate; or
2. Professional Liability:
® $1,000,000 per claim;
® $1,000,000 policy aggregate limit; or
Other Information: