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Home My WebLink About2013.08.19 Council Minutes MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 19, 2013 CALL TO ORDER The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Stan Strebel, Deputy City Manager; Leland Kerr, City Attorney; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Bob Metzger, Police Chief and Mike Pawlak, City Engineer. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated July 29, 2013. (b) Bills and Communications: To approve General Claims in the amount of$3,805,983.17 ($100,270.59 in the form of Electronic Fund Transfer Nos. 16034, 16038, 16067, 16068, 16074 and 16099; and $3,705,712.58 in the form of Wire Transfer Nos. 1343, 1346 through 1348; and Claim Warrants numbered 194189 through 194466). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$209,549.15 and, of that amount, authorize $141,415.89 be turned over for collection. (c) Use of TPA Reserve Account: To approve the 2013 Additional Reserve Account Uses for the Tourism Promotion Area in the amount of$100,000 to be funded from the TPA Reserve Balance. (d) Greyhound Lines Lease Renewal: To approve the lease extension with Greyhound Lines Inc., for lease of the Pasco Multi Modal Facility through 2018 and, further, authorize the City Manager to sign the agreement. (e) Department of Corrections Work Crew Agreement(Adopt-A-Highway): To approve the agreement with Washington State Department of Corrections, to provide work crews for the "Adopt-A-Highway" program and, further, authorize the City Manager to sign the Agreement. (f) New Position/Restructuring of PW Operations: To authorize the City Manager to restructure the Public Works Operations Division to create new positions that are budget neutral. (g) Regional Hotel/Motel Commission Appointments: To reappoint Monica Hammerberg(Red Lion) to a two-year term on the Tri-Cities Regional Hotel/Motel Commission, term to expire 7/31/2015. 1 MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 19, 2013 (h) Lodging Tax Advisory Committee Appointments: To confirm the Mayor's appointment of the following individuals to the Lodging Tax Advisory Committee: Hotel Representatives: Monica Hammerberg, Red Lion and Allison White, Sleep Inn; User Representatives: Colin Hastings, Pasco Chamber of Commerce and Michael Goins, Downtown Pasco Development Authority; City Council: Mike Garrison. (i) Resolution No. 3498, a Resolution approving Federal NSP Work Plan Allocation for Program Year 2014. To approve Resolution No. 3498, approving the 2014 NSP Allocations and Annual Work Plan. (j) Resolution No. 3499, a Resolution approving Federal HOME Work Plan Allocation for Program Year 2014. To approve Resolution No. 3499, approving the 2014 HOME Allocation and Annual Work Plan. (k) Resolution No. 3500, a Resolution accepting work performed by Granite Construction,Inc., under contract for the 2012 Overlays, Project#M3-OV-3R-12- 02. To approve Resolution No. 3500, accepting the work performed by Granite Construction, Inc., under contract for the 2012 Overlays Project. Removed from Consent Agenda and moved to Item 8(c). (I) Resolution No. 3501, a Resolution accepting work performed by Ray Poland .--- and Sons, Inc., under contract for the"A" Street/ 1st Avenue Railroad Crossing Project. To approve Resolution No. 3501, accepting the work performed by Ray Poland and Sons, Inc., under contract for the "A" Street/ 1st Avenue Railroad Crossing Project. MOTION: Ms. Francik moved to approve the Consent Agenda as amended. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Watkins presented a Proclamation to LoAnn Ayers, United Way Board Member, proclaiming September 2013 "Attendance Awareness Month. VISITORS - OTHER THAN AGENDA ITEMS: Mr. Mac Miller, Boise Idaho, addressed Council concerning a rock in Volunteer Park. Mr. John Talbot, 6712 W. Octave St., addressed Council concerning appropriate use of public funds. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Martinez, Ms. Francik and Mayor Watkins attended the Tri-Cities Regional Public Facilities District meeting. Mr. Yenney attended the Kiwanis Shelter Dedication, the Benton Franklin Council of Governments meeting and the Benton Franklin Fair& Rodeo Grand Parade. Mayor Watkins commented on the Benton Franklin Fair&Rodeo Grand Parade and the Kiwanis Shelter Dedication. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 19, 2013 Ms. Francik reported on the Franklin County 2060 Fund Affordable Housing Steering Committee meeting. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Street Vacation (MF# VAC2013-003) Portions of the Pasco-Kahlotus Highway and Commercial Avenue. MAYOR WATKINS REOPENED THE PUBLIC HEARING TO CONSIDER THE PROPOSED VACATION. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED. MOTION: Ms. Francik moved to deny the requested vacation of a portion of Pasco- Kahlotus Highway and Commercial Avenue. Mr. Martinez seconded. Motion carried unanimously. Easement Vacation (MF#VAC2013-004) Utility Easement in the First Place Subdivision (Ed Brost). MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED VACATION. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED. Ordinance No.4115, an Ordinance vacating a Utility Easement along the northern ten feet of Lots 16-23 of the First Place Subdivision. MOTION: Ms. Francik moved to adopt Ordinance No. 4115, vacating the Utility Easement in First Place Phase 1 and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS: Resolution No. 3502, a Resolution approving the Program Year 2014 Community Development Block Grant Allocations and Annual Work Plan. MOTION: Ms. Francik moved to approve Resolution No. 3502, approving the 2014 CDBG Allocations and Annual Work Plan. Mr. Garrison seconded. Motion carried unanimously. Resolution No. 3503, a Resolution transferring STP Funds from the Road 68 South Widening and Chapel Hill Projects to the Dual Right Turn South Bound Lane (RT- SB) Road 68 Project. Council and staff discussed the details of the proposed resolution. MOTION: Ms. Francik moved to approve Resolution No.3503, transferring STP funds in the amount of$351,176 from Road 68 South Widening and Chapel Hill Projects to the Dual RT-SB Road 68 Project. Mr. Garrison seconded. Motion carried unanimously. Resolution No. 3500, a Resolution accepting work performed by Granite Construction, Inc., under contract for the 2012 Overlays, Project#M3-OV-3R-12- 02. Council and staff discussed the details of the proposed resolution. 3 MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 19, 2013 MOTION: Ms. Francik moved to approve Resolution No. 3500, accepting the work performed by Granite Construction, Inc.,under contract for the 2012 Overlays Project. Mr. Garrison seconded. Motion carried unanimously. NEW BUSINESS: Professional Services Agreement—Survey Work Lewis & Clark One-Way Couplet: Council and staff discussed the details of the proposed agreement. Ms. Barbara Chaney, 5903 Rd 58, is not in favor of one way streets. MOTION: Ms. Francik moved to approve the Professional Services Agreement with White Shield, Inc., authorizing Survey Services with respect to Lewis & Clark One-Way Couplet Project in the amount of$28,000 and, further, authorize the City Manager to sign the Agreement. Mr. Garrison seconded. Motion carried 6-1. No - Larsen. Professional Services Agreement—Design Lewis & Clark One-Way Couplet: MOTION: Ms. Francik moved to approve the Professional Services Agreement with TranTech Engineering, LLC authorizing Design Services with respect to the Lewis & Clark One-Way Couplet project in the amount of$110,520 and, further, authorize the City Manager to sign the Agreement. Mr. Martinez seconded. Motion carried 6-1. No— Larsen. Property Acquisition: 1st Avenue and "A" Street: Council and staff discussed the details of the proposed acquisition. MOTION: Mr. Yenney moved to approve the purchase of Lot 1, Block 1, Fann's Addition for$28,000 and, further, authorize the City Manager to execute all documents necessary and appropriate to effect the purchase. Mr. Larsen seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mr. Hoffinann noted residents of the fire damaged Sacajawea Apartments were able to retrieve their belongings. Council discussed time limits for public input at Council meetings. ADJOURNMENT: There being no further business,the meeting was adjourned at 8:23 p.m. APPROVED: ATTEST: „„ . Matt Watkins, Mayor e.ra . Clar , ity Clerk PASSED and APPROVED this 3rd day of September, 2013. 4