HomeMy WebLinkAbout08-19-13 Agenda AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. August 19,2013
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated July 29, 2013.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of $3,805,983.17 ($100,270.59 in the form of
Electronic Fund Transfer Nos. 16034, 16038, 16067, 16068, 16074 and 16099; and
$3,705,712.58 in the form of Wire Transfer Nos. 1343, 1346 through 1348; and Claim
Warrants numbered 194189 through 194466).
2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts
receivable in the total amount of$209,549.15 and, of that amount, authorize $141,415.89 be
turned over for collection.
(c) Use of TPA Reserve Account:
1. Agenda Report from Gary Crutchfield, City Manager dated August 6,2013.
2. Letter from Visitor&Convention Bureau dated 7/22/13.
3. Proposed Uses of TPA Reserve Account.
To approve the 2013 Additional Reserve Account Uses for the Tourism Promotion Area in the
amount of$100,000 to be funded from the TPA Reserve Balance.
(d) Greyhound Lines Lease Renewal:
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
August 6, 2013.
2. Proposed Renewal Agreement.
To approve the lease extension with Greyhound Lines Inc., for lease of the Pasco Multi Modal
Facility through 2018 and, further, authorize the City Manager to sign the agreement.
(e) Department of Corrections Work Crew Agreement(Adopt-A-Highway):
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
August 6,2013.
2. Proposed Agreement.
To approve the agreement with Washington State Department of Corrections, to provide work
crews for the "Adopt-A-Highway" program and, further, authorize the City Manager to sign the
Agreement.
(f) New Position/Restructuring of PW Operations:
1. Agenda Report from Ahmad Qayoumi, Public Works Director dated July 31,2013.
2. Organizational Chart.
To authorize the City Manager to restructure the Public Works Operations Division to create new
positions that are budget neutral.
*(g) Regional Hotel/Motel Commission Appointments:
1. Agenda Report from Gary Crutchfield, City Manager dated August 12, 2013.
2. Letter from Tri-Cities Hotel Lodging Association President dated 8/5/13.
3. Section 5,Interlocal Agreement for Tri-City Regional Tourism Promotion Area.
To reappoint Monica Hammerberg (Red Lion) to a two-year term on the Tri-Cities Regional
Hotel/Motel Commission,term to expire 7/31/2015.
Regular Meeting 2 August 19,2013
*(h) Lodging Tax Advisory Committee Appointments:
1. Agenda Report from Gary Crutchfield, City Manager dated August 12,2013.
2. Resolution No. 2314.
To confirm the Mayor's appointment of the following individuals to the Lodging Tax Advisory
Committee: Hotel Representatives: Monica Hammerberg, Red Lion and Allison White, Sleep
Inn; User Representatives: Colin Hastings, Pasco Chamber of Commerce and Michael Goins,
Downtown Pasco Development Authority; City Council: Mike Garrison.
(i) Resolution No. 3498, a Resolution approving Federal NSP Work Plan Allocation for Program
Year 2014.
1. Agenda Report from Angela Pitman, Block Grant Administrator dated August 13, 2013.
2. Proposed Resolution.
To approve Resolution No. 3498, approving the 2014 NSP Allocations and Annual Work Plan.
(j) Resolution No. 3499, a Resolution approving Federal HOME Work Plan Allocation for Program
Year 2014.
1. Agenda Report from Angie Pitman,Block Grant Administrator dated August 13, 2013.
2. Proposed Resolution.
To approve Resolution No. 3499, approving the 2014 HOME Allocation and Annual Work Plan.
*(k) Resolution No. 3500, a Resolution accepting work performed by Granite Construction, Inc.,
under contract for the 2012 Overlays,Project#M3-OV-3R-12-02.
1. Agenda Report from Mike Pawlak, City Engineer dated August 5,2013.
2. Vicinity Map.
3. Resolution.
To approve Resolution No. 3500, accepting the work performed by Granite Construction, Inc.,
under contract for the 2012 Overlays Project.
*(I) Resolution No. 3501, a Resolution accepting work performed by Ray Poland and Sons, Inc.,
under contract for the"A" Street/ 1st Avenue Railroad Crossing Project.
1. Agenda Report from Mike Pawlak, City Engineer dated July 31,2013.
2. Vicinity Map.
3. Resolution.
To approve Resolution No. 3501, accepting the work performed by Ray Poland and Sons, Inc.,
under contract for the"A" Street/ 1st Avenue Railroad Crossing Project.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a) Presentation of Proclamation for "Attendance Awareness Month." Mayor Matt Watkins to
present Proclamation to LoAnn Ayers,United Way Board Member.
(b)
(c)
5. VISITORS-OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Finance Manager: General Fund Operating Statement through July 2013.
(c)
7. HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING
THERETO:
Q(a) Street Vacation (MF# VAC2013-003) Portions of the Pasco-Kahlotus Highway and
Commercial Avenue.
1. Agenda Report from Dave McDonald, City Planner dated August 14, 2013.
2. Overview Map.
3. Vicinity Map.
CONDUCT A PUBLIC HEARING
MOTION: I move to deny the requested vacation of a portion of Pasco-Kahlotus Highway and
Commercial Avenue.
Regular Meeting 3 August 19,2013
Q(b) Easement Vacation (MF #VAC2013-004) Utility Easement in the First Place Subdivision
(Ed Brost).
1. Agenda Report from Dave McDonald, City Planner dated August 15,2013.
2. Overview Map.
3. Vicinity Map.
4. Proposed Ordinance.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance vacating a Utility Easement along the northern ten feet of
Lots 16-23 of the First Place Subdivision.
MOTION: I move to adopt Ordinance No. , vacating the Utility Easement in First Place
Phase 1 and, further, authorize publication by summary only.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO HEARINGS:
(a) Resolution No. , a Resolution approving the Program Year 2014 Community
Development Block Grant Allocations and Annual Work Plan.
1. Agenda Report from Angela Pitman, Block Grant Administrator dated August 13, 2013.
2. Proposed Resolution.
3. 2014 CDBG Fund Summary and Proposal Summary dated 7/18/13.
MOTION: I move to approve Resolution No. , approving the 2014 CDBG Allocations and
Annual Work Plan.
*(b) Resolution No. , a Resolution transferring STP Funds from the Road 68 South Widening
and Chapel Hill Projects to the Dual Right Turn South Bound Lane(RT-SB)Road 68 Project.
1. Agenda Report from Ahmad Qayoumi,Public Works Director dated August 15, 2013.
2. Vicinity Maps.
3. Resolution.
MOTION: I move to approve Resolution No. , transferring STP funds in the amount of
$351,176 from Road 68 South Widening and Chapel Hill Projects to the Dual RT-SB Road 68
Proj ect.
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(a) Professional Services Agreement—Survey Work Lewis & Clark One-Way Couplet:
1. Agenda Report from Ahmad Qayoumi,Public Works Director dated August 8,2013.
2. Vicinity Map.
3. Professional Services Agreement Summary Sheet.
MOTION: I move to approve the Professional Services Agreement with White Shield, Inc.,
authorizing Survey Services with respect to Lewis & Clark One-Way Couplet Project in the
amount of$28,000 and, further, authorize the City Manager to sign the Agreement.
(b) Professional Services Agreement—Design Lewis& Clark One-Way Couplet:
1. Agenda Report from Ahmad Qayoumi,Public Works Director dated August 8,2013.
2. Vicinity Map.
3. Professional Services Agreement Summary Sheet.
MOTION: I move to approve the Professional Services Agreement with TranTech Engineering,
LLC authorizing Design Services with respect to the Lewis & Clark One-Way Couplet project in
the amount of$110,520 and, further, authorize the City Manager to sign the Agreement.
*(c) Property Acquisition: 1"Avenue and"A" Street:
1. Agenda Report from Gary Crutchfield, City Manager dated August 15,2013.
2. Vicinity Map.
3. Specific Terms Sheet(Purchase Agreement).
MOTION: I move to approve the purchase of Lot 1, Block 1, Fann's Addition for $28,000 and,
further, authorize the City Manager to execute all documents necessary and appropriate to effect
the purchase.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
Regular Meeting 4 August 19,2013
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#...."
Q Quasi-Judicial Matter
REMINDERS:
1. 6:00 p.m., Monday, August 19, City Hall Conference Room #1 — LEOFF Disability Board Meeting.
(MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK)
2. 5:30 p.m., Wednesday, August 21 — Benton, Franklin & Walla Walla Counties Good Roads &
Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA
FRANCIK,Alt.)
3. 5:30 p.m., Thursday, August 22, 710 W. Court Street—Benton-Franklin Community Action Connections
Meeting. (COLINCIL,MEMBER AL YENNEY,Rep.; REBECCA FRANCIK,Alt.)