HomeMy WebLinkAbout06.27.13 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY (HACPFC)
June 27, 2013 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the City
of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco, Washington at
4:00 p.m., June 27, 2013.
1. CALL TO ORDER
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Clark, Dukelow, Garcia, Quintanilla, Kuffel (arrived at 4:30 p.m.)
Absent: n/a
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance /Capital Fund
Adella Salinas, Director of Housing Services
Scott Moore, Security Specialist /HQS Inspector
Lisa Richwine, Administrative Assistant /Recording Secretary
Daniel Aguirre, Maintenance Mechanic
Faith Bates, Maintenance Assistant
Rick Esters, Maintenance Repairer
Ken Larsen, Lead Maintenance Mechanic
Ben Miley, Maintenance Mechanic
Jim Reis, Maintenance Mechanic
Willie Wiese, Maintenance Mechanic
Gail Dickerson, Accounting Assistant
Gabriela Torres, Program Administrator
VISITORS Carl Oord (retiring Maintenance Repairer), Mildred Oord, Jasper Oord,
Walter Hogue
3. APPROVAL OF AGENDA:
Ms. Quintanilla made a motion to approve the agenda as presented. Mr. Garcia seconded the
motion and it passed unanimously, 4 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of April 25, 2013, and the checks listings — Bank of the West General Operating
Account checks for the month of April 2013 numbered 50076 -50258 totaling $222,544,
Bank of the West Petty Cash check numbered 1714 totaling $113, and Bank of the West
Security Deposit Fund check numbered 1199 totaling $49, and the checks listings for May
2013 — Bank of the West General Operating Account checks numbered 50259 -50448 totaling
Board of Commissioners Meeting Minutes
June 27, 2013
Page 2 of 3
$287,546, and Bank of the West Petty Cash check numbered 1715 totaling $118. Approval
of bad debt write offs for rent, utility billing, and miscellaneous in the amount of $7,196.25
and, of that amount, $7,1 96.25 will be turned over for collection plus the collection
processing fees.
7. NEW BUSINESS
(a) Resolution #12/13 -905 Honoring Carl Oord
Ms. Dukelow made the motion to adopt the resolution honoring Carl Oord and
Mr. Garcia seconded it. The motion passed unanimously, 4 ayes, 0 nays. The
motion was then read aloud by Executive Director, Andy Anderson. Staff
members were then given the opportunity to express their thoughts about Carl and
his 32 years at HACPFC.
(b) Resolution #12/13 -906 Authorizing Signatory Authority for Executive Director to
Execute a Memorandum of Understanding with Kennewick Housing Authority for
the Interjurisdictional Administration of the Section 8 Housing Choice Voucher
Program
Mr. Garcia made a motion to adopt the resolution as presented by staff. Ms.
Quintanilla seconded it. The motion passed unanimously, 4 ayes, 0 nays.
8. OTHER BUSINESS — n/a
9. EXECUTIVE SESSION
The Board adjourned to executive session at 4:25 p.m. in accordance with RCW 42.30.110
(g) for 30 minutes. According to the referenced statute, no action will be taken in the
executive session — any action is required to take place in open session.
10. RECONVENE OPEN SESSION
(c) Executive Director Contract Discussion
The open session was reconvened at 4:52 p.m. Mr. Kuffel made a motion to adopt
the Employment Agreement for Mr. Anderson. The only change to the contract is
that the sick leave accrual should be defined. Currently the contract reads that Mr.
Anderson's sick leave will be accrued at the same level as other staff as outlined in
the Personnel Policy. The specific amount of sick leave accrual (4.75 hours per pay
period) should be spelled out in the agreement. Ms. Dukelow seconded the motion
and it passed unanimously, 5 ayes, 0 nays.
Mr. Kuffel went on to state that the commissioners are happy with the progress Mr.
Anderson has made with HACPFC. Relationships in the community have improved
and the agency has returned to HUD designated "High Performer" status. The Board
members appreciate Mr. Anderson's efforts to acknowledge the agency's precarious
fiscal state in that he does not request a salary increase at this time.
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Board of Commissioners Meeting Minutes
June 27, 2013
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11. ADJOURNMENT
The meeting was adjourned at 4:59 p.m.
The Board of Commissioners will next meet in regular session on July 25, 2013, 4:00 p.m.
Dori Clark F. J. A derson, P H M
Chair, Board of Commissioners Secre y, Board of Commissioners
Minutes Prepared by:
Lisa . ichwine, CMH
Recording Secretary
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