HomeMy WebLinkAbout07-24-13 Pasco PFD Meeting Agenda PacketPasco Public Facilities District
Building Regional Facilities through Community Partnerships
July 24, 2013
4:00 p.m.
Pasco City Hall - Conference Room #1
AGENDA
1. Call to order and roll call
2. Approval of minutes:
* Regular Meeting May 16, 2013
3. Claims Approval:
* 2nd Quarter 2013: $94,093.27
4. Financial Report:
* 2nd Quarter:
■ Operating Statement
■ Net Assets Statement
5. Old Business:
• Status Report: Regional PFD /Aquatics Center Proposal
6. New Business:
7. Other Business:
8. Adjournment
(* indicates documents mailed with agenda)
PUBLIC FACILITIES DISTRICT BOARD
May 16, 2013
MINUTES
Call To Order:
The meeting was called to order at 4:00p.m., by PFD President Mark Morrissette, in
Conference Room #1 at Pasco City Hall.
Roll Call:
Board Members Present: Spence Jilek, Mark Morrissette, John Merk, and Leonard Dietrich.
Also Present: Gary Crutchfield, PFD Chief Administrative Officer, and Stan Strebel, Deputy
City Manager.
Guest: Paul Whitemarsh
Approval of Minutes:
• It was motioned by Dr. Jilek, seconded by Mr. Merk, and carried to approve the minutes
of the January 31, 2013 Regular Meeting.
Claims Approval:
Mr. Crutchfield presented first quarter Claims History, and Expenditure Activity per the
Account History. Following discussion, it was motioned by Mr. Dietrich seconded by Mr.
Merk and carried to approve payment of first quarter claims in the total amount of
$90,038.66.
Financial Report:
Mr. Crutchfield presented the first quarter Operating Statement reflecting Total Sources of
Funds $103,601 and Total Uses of Funds $90,039. The first quarter Net Assets Statement
was also presented reflecting an actual Net Asset balance of $56,880. Following discussion,
the Financial Report was accepted as presented.
Old Business:
• Status Report re: Regional PFD /Aquatics Center Proposal
Mr. Strebel provided each member a copy of the Tri- Cities Regional Aquatic Facility
Annual Expense Budget /Pro -forma Estimate (estimating expenditures of sales tax
proceeds if the .1 % sales tax proposition for the aquatic facility is approved) and Tri-
Cities Regional Aquatic Facility Project Budget / Cost Estimates (November 2012).
PUBLIC FACILITIES DISTRICT BOARD
Minutes —May 16, 2013
Page - 1
Mr. Morrissette reminded the members present that the analysis in the Ballard King
Study included an expense budget for the operation of the proposed facility whereas the
handout from Mr. Strebel outlined expenses for the sales tax proceeds. The operational
analysis reflected an "eighty -eight percent cost recovery in a typical year" interpreting
that a subsidy would likely always be needed.
Dr. Jilek shared his biggest concern regarding the competitive pool side of the proposal;
the competitive pool side was not a money maker but a community draw.
Discussion continued regarding placement on the August 2013 ballot or the November
2013 ballot. Decision under consideration by RPFD at this time.
• Agreement for Administrative Services
Mr. Crutchfield reported Pasco City Council had given approval of the Agreement for
Administrative Services.
New Business:
None
Other Business
None
Adjournment:
There being no other business, President Morrissette adjourned the meeting at 4:50 p.m.
Mark Morrissette, President
Debra L. Clark, PFD Secretary
PUBLIC FACILITIES DISTRICT BOARD
Minutes —May 16, 2013
Page - 2
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PASCO PUBLIC FACILITIES DISTRICT
BALANCE SHEET
As Of June 30, 2013
ASSETS
Cash
Sales Tax Receivable
TOTAL ASSETS
LIABILITIES
Accounts Payable
TOTAL LIABILITIES
TOTAL NET ASSETS
84,337
28,061
112,398
59,069
59,069
$ 53,329
\ \nu \Finance\A FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2013\2013 Qtrly Pasco Public Facility District.xlsx
PASCO PUBLIC FACILITIES DISTRICT
STATEMENT OF REVENUES, EXPENDITURES & CHANGES IN FUND BALANCE
Year to Date Ending June 30, 2013
REVENUES
Sales Tax
Transfers In - City of Pasco
Interest Income
Total Revenues
EXPENDITURES
Legal Services
Professional Services
Advertising/Publications
Insurance
Kennewick PFD
Administrative Services
Total Expenditures
Net Change in Fund Balances
Beginning Fund Balance, January 1
Ending Fund Balance
Annual
2013 2013
Budget Actual
$ 325,000 $ 174,591
20,000 20,000
95 52
$ 345,095 $ 194,643
$ 1,000
$ 187
20,000
750
1,000
2,800
2,604
325,000
174,591
12,000
6,000
361,800
184,132
(16,705)
10,511
68,338
43,318
$ 51,633
$ 53,829
\ \nu \Finance\A FINANCE MANAGER\PASCO PUBLIC FACIL DISTR - DM\2013\2013 Qtrly Pasco Public Facility District.xlsx