HomeMy WebLinkAbout04.25.13 HA MinutesMEETING OF THE BOARD OF COMMISSIONERS
OF THE HOUSING AUTHORITY OF THE
CITY OF PASCO & FRANKLIN COUNTY (HACPFC)
Apri125, 2013 4:00 p.m.
The Commissioners of the Authority met in regular session at the Housing Authority of the
City of Pasco & Franklin County administration office, 2505 W. Lewis Street, Pasco,
Washington at 4:00 p.m., April 25, 2013.
1. CALL TO ORDER
2. COMISSIONER ROLL CALL
Upon roll call, those present were as follows:
Present: Clark, Quintanilla, Kuffel
Absent: Garcia
STAFF AND EX OFFICIO MEMBERS
Present: Andy Anderson, Executive Director
Kathy Jones, Chief Financial Officer
Brett Sanders, Director of Maintenance /Capital Fund
Scott Moore, Security Specialist /HQS Inspector
Lisa Richwine, Administrative Assistant /Recording Secretary
VISITORS — none
Ms. Quintanilla made a motion to excuse Mr. Garcia from today's meeting due to illness.
Mr. Kuffel seconded the motion and it passed unanimously, 3 ayes, 0 nays.
3. APPROVAL OF AGENDA:
Ms. Quintanilla made a motion to approve the agenda as presented. Mr. Kuffel
seconded the motion and it passed unanimously, 3 ayes, 0 nays.
4. CONSENT AGENDA
The consent agenda was approved as submitted. Included were the minutes of the regular
meeting of March 28, 2013, and the checks listings — Bank of the West General
Operating Account checks numbered 49897 -50075 totaling $298,565, Bank of the West
Petty Cash check numbered 1713 totaling $136, and Bank of the West Security Deposit
Fund check numbered 1198 totaling $38, and bad debt write offs for rent, utility billing,
and miscellaneous in the amount of $10,840.75 and, of that amount, $10,840.75 will be
turned over for collection plus the collection processing fees.
Mr. Kuffel did ask why the write -off amount was so high. Ms. Jones replied that write -
offs reflect losses from unreported income, move -out fees, unpaid rent, etc.
Board of Commissioners Meeting Minutes
April 25, 2013
Page 2 of 3
5. STAFF REPORTS
(a) Executive (Mr. Anderson)
✓ Attended AWHA meeting 2 weeks ago — sequestration was the main topic of
conversation.
✓ Will meet with KHA commissioners on May 28 at their regular meeting to
discuss the proposed Memorandum of Understanding regarding an
inter jurisdictional agreement. The benefits of such an agreement are:
1) allows Section 8 participants from both agencies to seek housing
throughout Benton and Franklin counties.
2) Saves administrative costs expended during the processing of ports.
3) Helps remove Section 8 participants from areas of poverty.
✓ 4th and Pearl Project is not dead yet — it is listed to be funded in the State's
House HTF budget and would then be eligible to apply for 9% tax credits next
round. We've also made a proposal to HTF for a smaller development at 4th
& Pearl requesting more than $5 million and applying for 4% tax credits. I
am not optimistic this will be approved.
✓ Ms. Jones and I are analyzing the budget to determine the least painful way to
make up funding losses. Options include furlough days, reduced hours and
lay -offs.
(b) Finance (Ms. Jones)
✓ Met with Mr. Anderson and Program staff to discuss effects of Section 8
funding shortages. This conversation was to provide an open forum for staff
to express their preferences in the event that cuts to these positions needed to
be made. The options presented were:
— Lay off of a staff member
Staff going to part-time (less than 40 hours)
Furlough days (instead of 1 full day per quarter, 2 '/2 days so the
paycheck hit wouldn't be as hard).
✓ FFATA reporting is happening in -house rather than a third -party.
✓ A Section 8 forecasting tool has been developed.
✓ Made a brief financial presentation.
(d) Housing Programs (Ms. Salinas)
Ms. Salinas is absent.
(e) Security (Mr. Moore)
✓ A 3 -day termination was served - criminal activity.
✓ Surveillance cameras have been installed in first floor of the high -rise.
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Board of Commissioners Meeting Minutes
April 25, 2013
Page 3 of 3
(f) Community Service (Ms. Richwine)
✓ Completed the new housing application — will be for Public Housing, Section
8 (during limited windows of time when we accept applications for that
program) and the Local units. We haven't accepted applications for the
Section 8 waitlist since December 22, 2011. We will accept them from May 6
— 9, 2013, until 5:30 p.m. on May 9.
Will attend the Children's Justice Conference in Seattle May 13 -14 in
connection with the Franklin County /Burbank Public Health and Safety
Network.
(c) Maintenance and Capital Fund (Mr. Sanders)
Went out for bids for roofing for 13 buildings — Roberts Construction was awarded
the bid.
6. OLD BUSINESS - none
7. NEW BUSINESS
(a) Resolution #12/13 -904 — PHA Board Resolution Approving Operating Budget for
FY2014
Mr. Kuffel made the motion to adopt the resolution and Ms. Quintanilla seconded
it. The motion passed unanimously, 3 ayes, 0 nays.
(b) Motions arising from board discussion of previous motions or discussion
(c) Urgent matters not included in the agenda due to lack of time
8. OTHER BUSINESS - none
9. EXECUTIVE SESSION - none
10. ADJOURNMENT
The board meeting adjourned at 4:25 p.m.
The Board of Commissioners will next meet in regular session on May 30, 2013, 4:00 p.m.
Dori Clark G
Chair, Board of Commissioners
.nutes Prepared b :
hwine, CMH
Recording Secretary
F:\Executive\Main\WPDATA\NlINUTES\2013\042513.doex
F. J. 64derson, PHM
Secre ry, Board of Commissioners